2014-15 Elementary Student Handbook

2014-15 Elementary Student Handbook
EANES ISD
ELEMENTARY SCHOOL
STUDENT HANDBOOK
2015-2016
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Table of Contents
PREFACE ....................................................................................................................................... 1
SECTION I: PARENTAL RIGHTS ................................................................................................ 3
STATEMENT OF NONDISCRIMINATION ............................................................................. 3
Section 504 of the Rehabilitation Act/Title II of the Americans with Disabilities
Act .......................................................................................................................................... 3
Section 504 of the Rehabilitation Act of 1973 is a civil rights law prohibiting discrimination
against persons, including students, with disabilities who are served by programs supported by
federal funds. Section 504 is not a program or funding statute. It does require districts to take
affirmative actions when necessary to reasonably accommodate students and other persons with
disabilities. Title II of the Americans with Disabilities Act of 1990 states that no qualified
individual with a disability shall, by reason of such disability, be excluded from participation in
or be denied the benefits of the services, programs or activities of Eanes ISD, or be subjected to
discrimination by Eanes ISD. For more information, please contact Molly May at 512-7329021............................................................................................................................................... 3
PARENTAL INVOLVEMENT ................................................................................................... 4
Working Together ............................................................................................................... 4
CONSENT, OPT-OUT, AND REFUSAL RIGHTS ................................................................... 5
Consent to Conduct a Psychological Evaluation .................................................................... 5
Consent to Display a Student’s Original Works and Personal Information ............................ 5
Consent to Video or Audio Record a Student When Not Otherwise Permitted by Law......... 6
Limiting Electronic Communications with Students by District Employees ......................... 6
Objecting to the Release of Directory Information................................................................. 6
Directory Information for School-Sponsored Purposes .......................................................... 6
Objecting to the Release of Student Information to Military Recruiters and Institutions of
Higher Education (Secondary Grade Levels Only) ................................................................ 7
Participation in Third-Party Surveys ...................................................................................... 7
Consent Required Before Student Participation in a Federally Funded Survey, Analysis,
or Evaluation ....................................................................................................................... 7
“Opting Out” of Participation in Other Types of Surveys or Screenings and the Disclosure
of Personal Information ...................................................................................................... 8
REMOVING A STUDENT FROM INSTRUCTION OR EXCUSING A STUDENT FROM A
REQUIRED COMPONENT OF INSTRUCTION ..................................................................... 8
Human Sexuality Instruction .................................................................................................. 8
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Reciting a Portion of the Declaration of Independence in Grades 3–12............................... 10
Reciting the Pledges to the U.S. and Texas Flags ................................................................. 10
Religious or Moral Beliefs .................................................................................................... 10
Tutoring or Test Preparation ................................................................................................. 10
RIGHT OF ACCESS TO STUDENT RECORDS, CURRICULUM MATERIALS, AND
DISTRICT RECORDS ..............................................................................................................11
Instructional Materials ...........................................................................................................11
Notices of Certain Student Misconduct to Noncustodial Parent ...........................................11
Student Records .....................................................................................................................11
Accessing Student Records ................................................................................................11
Authorized Inspection and Use of Student Records ..........................................................11
Teacher and Staff Professional Qualifications ...................................................................... 15
STUDENTS WITH EXCEPTIONALITIES OR SPECIAL CIRCUMSTANCES................... 15
Children of Military Families ............................................................................................... 15
Parental Role in Certain Classroom and School Assignments ............................................. 16
Multiple Birth Siblings ..................................................................................................... 16
Safety Transfers/Assignments ........................................................................................... 16
Service/Assistance Animal Use by Students......................................................................... 16
Students in the Conservatorship of the State (Foster Care) .................................................. 16
Students Who Are Homeless ................................................................................................ 17
Students Who Have Learning Difficulties or Who Need Special Education Services ......... 17
Students Who Receive Special Education Services with Other School-Aged Children in the
Home ..................................................................................................................................... 18
Students Who Speak a Primary Language Other than English............................................. 18
Students With Physical or Mental Impairments Protected Under Section 504 .................... 18
VOLUNTEERS ........................................................................................................................ 19
ABSENCES/ATTENDANCE................................................................................................... 20
Compulsory Attendance ........................................................................................................ 20
Age 19 and Older .............................................................................................................. 20
Between Ages 6 and 19 ..................................................................................................... 20
Kindergarten ..................................................................................................................... 20
Exemptions to Compulsory Attendance................................................................................ 21
All Grade Levels ............................................................................................................... 21
Secondary Grade Levels ................................................................................................... 21
Failure to Comply with Compulsory Attendance ................................................................. 21
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All Grade Levels ............................................................................................................... 21
Age 19 and Older .............................................................................................................. 22
Between Ages 6 and 19 ..................................................................................................... 22
Attendance for Credit or Final Grade (Kindergarten Through Grade 12) ............................ 22
Official Attendance-Taking Time (All Grade Levels) .......................................................... 24
Absence Classifications: ....................................................................................................... 24
Procedures to Follow When Absent ...................................................................................... 26
Parent’s Written Documentation Required after an Absence ................................................ 26
Doctor’s Note after an Absence for Illness ........................................................................... 26
ACCOUNTABILITY UNDER STATE AND FEDERAL LAW .............................................. 26
BULLYING .............................................................................................................................. 27
CELEBRATIONS ..................................................................................................................... 28
COMPLAINTS AND CONCERNS ......................................................................................... 29
COMPUTER RESOURCES..................................................................................................... 29
CONDUCT ............................................................................................................................... 30
Applicability of School Rules ............................................................................................... 30
Campus Behavior Coordinator ............................................................................................. 30
Confiscation of Property ....................................................................................................... 31
Disciplinary Alternative Education Program ........................................................................ 31
Disruptions of School Operations ......................................................................................... 31
Social Events ......................................................................................................................... 32
COUNSELING ......................................................................................................................... 32
Academic Counseling ........................................................................................................... 33
Elementary and Middle/Junior High School Grade Levels .............................................. 33
Personal Counseling.............................................................................................................. 33
CREDIT BY EXAM—If a Student Has Taken the Course/Subject ......................................... 33
CREDIT BY EXAM FOR ADVANCEMENT/ACCELERATION—If a Student Has Not
Taken the Course/Subject ......................................................................................................... 33
DATING VIOLENCE, DISCRIMINATION, HARASSMENT, AND RETALIATION .......... 34
Dating Violence..................................................................................................................... 34
Discrimination....................................................................................................................... 35
Harassment ............................................................................................................................ 35
Sexual Harassment and Gender-Based Harassment ............................................................. 35
Retaliation ............................................................................................................................. 36
Reporting Procedures ............................................................................................................ 36
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Investigation of Report ......................................................................................................... 36
DISCRIMINATION .................................................................................................................. 37
School Materials ................................................................................................................... 37
Nonschool Materials ............................................................................................................. 37
From Students ................................................................................................................... 37
From Others ...................................................................................................................... 37
DRESS CODE .......................................................................................................................... 38
Student Dress Standards ....................................................................................................... 38
Possession and Use of Personal Telecommunications Devices, Including Mobile Telephones
............................................................................................................................................... 39
Possession and Use of Other Personal Electronic Devices ................................................... 39
Instructional Use of Personal Telecommunications and Other Electronic Devices.............. 39
Responsible Use of District Technology Resources ............................................................. 40
Unacceptable and Inappropriate Use of Technology Resources ........................................... 40
FEES ......................................................................................................................................... 40
FUNDRAISING ....................................................................................................................... 41
GANG-FREE ZONES .............................................................................................................. 41
GENDER-BASED HARASSMENT ........................................................................................ 42
GRADING GUIDELINES ....................................................................................................... 42
HARASSMENT ....................................................................................................................... 42
HAZING ................................................................................................................................... 42
HEALTH-RELATED MATTERS............................................................................................. 42
Student Illness ....................................................................................................................... 42
Bacterial Meningitis .............................................................................................................. 43
Contagious Diseases/Conditions............................................................................................... 44
Food Allergies ....................................................................................................................... 44
Head Lice .............................................................................................................................. 45
Physical Activity Requirements ............................................................................................ 45
Elementary School ............................................................................................................ 45
Middle School ................................................................................................................... 45
School Health Advisory Council (SHAC) ............................................................................ 45
Student Wellness Policy/Wellness Plan ................................................................................ 46
Other Health-Related Matters ............................................................................................... 46
Physical Fitness Assessment (Grades 3–12) ..................................................................... 46
Vending Machines ............................................................................................................. 46
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Tobacco and E-Cigarettes Prohibited................................................................................ 46
Asbestos Management Plan .............................................................................................. 46
Pest Management Plan ...................................................................................................... 46
HOMELESS STUDENTS ........................................................................................................ 47
HOMEWORK........................................................................................................................... 47
ILLNESS................................................................................................................................... 48
IMMUNIZATION..................................................................................................................... 48
LAW ENFORCEMENT AGENCIES ....................................................................................... 48
Questioning of Students ........................................................................................................ 48
Students Taken Into Custody ................................................................................................ 49
Notification of Law Violations ............................................................................................. 49
LEAVING CAMPUS ................................................................................................................ 50
LIMITED ENGLISH PROFICIENT STUDENTS .................................................................. 51
LOST AND FOUND ................................................................................................................ 51
MAKEUP WORK..................................................................................................................... 51
Makeup Work Because of Absence ...................................................................................... 51
MEDICINE AT SCHOOL ........................................................................................................ 52
Psychotropic Drugs ............................................................................................................... 53
NONDISCRIMINATION STATEMENT ................................................................................. 53
PHYSICAL EXAMINATIONS/HEALTH SCREENINGS ..................................................... 54
Athletics’ Participation.......................................................................................................... 54
Other Exams and Screenings ................................................................................................ 54
PLEDGES OF ALLEGIANCE AND A MINUTE OF SILENCE ............................................ 55
PRAYER ................................................................................................................................... 55
PROMOTION AND RETENTION .......................................................................................... 55
Elementary and Middle Grade Levels .................................................................................. 55
High School Grade Levels .................................................................................................... 57
RELEASE OF STUDENTS FROM SCHOOL ........................................................................ 57
REPORT CARDS/PROGRESS REPORTS AND CONFERENCES ....................................... 57
RETALIATION ......................................................................................................................... 58
SAFETY ................................................................................................................................... 58
Accident Insurance................................................................................................................ 59
Preparedness Drills: Evacuation, Severe Weather, and Other Emergencies ......................... 59
Emergency Medical Treatment and Information .................................................................. 59
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Emergency School-Closing Information .............................................................................. 59
SCHOOL FACILITIES ............................................................................................................. 59
Conduct Before and After School ......................................................................................... 59
Cafeteria Services ................................................................................................................. 60
Library................................................................................................................................... 61
SEARCHES .............................................................................................................................. 61
Students’ Desks and Lockers ................................................................................................ 61
Telecommunications and Other Electronic Devices ............................................................. 62
SEXUAL HARASSMENT ....................................................................................................... 62
SPECIAL PROGRAMS ........................................................................................................... 62
STANDARDIZED TESTING .................................................................................................. 62
STAAR (State of Texas Assessments of Academic Readiness) ............................................ 62
Grades 3–8 ........................................................................................................................ 62
STUDENTS IN FOSTER CARE ............................................................................................. 63
SUBSTANCE ABUSE PREVENTION AND INTERVENTION ............................................ 63
SUICIDE AWARENESS .......................................................................................................... 63
SUMMER SCHOOL ................................................................................................................ 63
TEXTBOOKS, ELECTRONIC TEXTBOOKS, TECHNOLOGICAL EQUIPMENT, AND
OTHER INSTRUCTIONAL MATERIALS ............................................................................. 64
TRANSPORTATION ................................................................................................................ 64
School-Sponsored Trips ........................................................................................................ 64
Buses and Other School Vehicles ......................................................................................... 64
Student Responsibilities on School Buses ............................................................................ 65
TRESPASSING ........................................................................................................................ 66
VANDALISM ........................................................................................................................... 66
VIDEO CAMERAS .................................................................................................................. 66
VISITORS TO THE SCHOOL ................................................................................................. 66
WITHDRAWING FROM SCHOOL ........................................................................................ 66
Glossary ........................................................................................................................................ 68
APPENDIX I: Freedom From Bullying Policy ............................................................................ 71
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PREFACE
To Students and Parents:
Welcome to school year 2015–16! Education is a team effort, and we know that students,
parents, teachers, and other staff members all working together can make this a wonderfully
successful year for our students.
The Eanes ISD Middle School Student Handbook is designed to provide basic information that
you and your child will need during the school year. The handbook is divided into two sections:
Section I—PARENTAL RIGHTS—with information to assist you in responding to schoolrelated issues. We encourage you to take some time to closely review this section of the
handbook.
Section II—OTHER IMPORTANT INFORMATION FOR STUDENTS AND PARENTS—
organized alphabetically by topic, and, where possible, further divided by applicability to ages
and/or grade levels, for quick access when searching for information on a specific issue.
Please be aware that the term “parent,” unless otherwise noted, is used to refer to the parent,
legal guardian, any person granted some other type of lawful control of the student, or any other
person who has agreed to assume school-related responsibility for a student.
Both students and parents should become familiar with the Eanes Independent School District
Student Code of Conduct, which is a document adopted by the board and intended to promote
school safety and an atmosphere for learning. That document may be found on the district’s
website at http://www.eanesisd.net (click the tab for Students and Parents) and is available in
hard copy upon request.
The Student Handbook is a general reference guide only and is designed to be in harmony with
board policy and the Student Code of Conduct. Please be aware that it is not a complete
statement of all policies, procedures, or rules that may be applicable in a given circumstance.
In case of conflict between board policy (including the Student Code of Conduct) and any
provisions of the Student Handbook, the current provisions of board policy and the Student Code
of Conduct are to be followed.
Also, please be aware that the Student Handbook is updated yearly, while policy adoption and
revision may occur throughout the year. The district encourages parents to stay informed of
proposed board policy changes by attending board meetings. Changes in policy or other rules
that affect Student Handbook provisions will be made available to students and parents through
newsletters or other communications. The district reserves the right to modify provisions of the
Student Handbook at any time, whenever it is deemed necessary. Notice of any revision or
modification will be given as is reasonably practical under the circumstances.
Although the Student Handbook may refer to rights established through law or district policy, the
Student Handbook does not create any additional rights for students and parents. It does not, nor
is it intended to, create contractual or legal rights between any student or parent and the district.
If you or your child has questions about any of the material in this handbook, please contact a
teacher, the school counselor, or the principal.
Also, please complete the following forms included as part of the Online Verification Process:
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1. Directory Information Notice;
2. Student Military Connection and Foster Care Questionnaire;
3. Health Conditions;
4. Health Medications;
5. Transportation Behavior Agreement;
6. Emergency and Field Trip Release; and
7. Consolidated Acknowledgement Agreement including responsibility for understanding
and abiding by the rules and procedures in the Student Handbook, Student Code of
Conduct, Responsible Use Guidelines, and Bus Transportation Rules.
[See Objecting to the Release of Directory Information and Consent Required Before
Student Participation in a Federally Funded Survey, Analysis, or Evaluation for more
information.]
Please note that references to policy codes are included so that parents can refer to current board
policy. The district’s official policy manual is available for review in the district administration
office.
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SECTION I: PARENTAL RIGHTS
This section of the Westlake High School Student Handbook includes information related to
certain rights of parents as specified in state or federal law.
STATEMENT OF NONDISCRIMINATION
The District believes that all students learn best in an environment free from harassment and that
their welfare is best served when they can work free from discrimination. Students are expected
to treat other students and District employees with courtesy and respect; to avoid any behaviors
known to be offensive; and to stop those behaviors when asked or told to stop. District
employees are expected to treat students with courtesy and respect.
The Board has established policies and procedures to prohibit and promptly respond to
inappropriate and offensive behaviors that are based on a person’s race, religion, color, national
origin, gender, sex, age, or disability. [See policy FFH] Prohibited harassment, in general terms,
is conduct so severe, persistent, or pervasive that it affects the student’s ability to participate in or
benefit from an educational program or activity; or substantially interferes with the student’s
academic performance. A copy of the District’s policy is available in the principal’s office, in the
Superintendent’s office, and at www.eanesisd.net.
Section 504 of the Rehabilitation Act/Title II of the Americans with
Disabilities Act
Section 504 of the Rehabilitation Act of 1973 is a civil rights law prohibiting discrimination against
persons, including students, with disabilities who are served by programs supported by federal funds.
Section 504 is not a program or funding statute. It does require districts to take affirmative actions
when necessary to reasonably accommodate students and other persons with disabilities. Title II of
the Americans with Disabilities Act of 1990 states that no qualified individual with a disability shall,
by reason of such disability, be excluded from participation in or be denied the benefits of the services,
programs or activities of Eanes ISD, or be subjected to discrimination by Eanes ISD. For more
information, please contact Molly May at 512-732-9021.
The following District staff members have been designated to coordinate compliance with these
legal requirements:
• Title IX Coordinator:
For concerns regarding discrimination on the basis of sex, including sexual harassment or
gender-based harassment:
Lester Wolff
Assistant Superintendent of Human Resources
601 Camp Craft Road
Austin, Texas 78746
(512) 732-9010
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• Section 504 Coordinator:
For concerns regarding discrimination on the basis of disability for student services:
Molly May
Director of Special Education
601 Camp Craft Road
Austin, Texas 78746
(512) 732-9021
•
For concerns regarding discrimination on the basis of disability for facilities:
Bob Cervi
Executive Director of Facility Operations
601 Camp Craft Road
Austin, Texas 78746
(512)732-9040
•
All other concerns regarding discrimination:
Bill Bechtol
Deputy Superintendent of Curriculum, Instruction and Assessment
601 Camp Craft Road
Austin, Texas 78746
(512)732-9020
PARENTAL INVOLVEMENT
Working Together
Both experience and research tell us that a child’s education succeeds best when there is good
communication and a strong partnership between home and school. Your involvement in this
partnership may include:
•
Encouraging your child to put a high priority on education and working with your
child on a daily basis to make the most of the educational opportunities the school
provides.
•
Ensuring that your child completes all homework assignments and special projects
and comes to school each day prepared, rested, and ready to learn.
•
Becoming familiar with all of your child’s school activities and with the academic
programs, including special programs, offered in the District.
•
Discussing with the school counselor or principal any questions you may have about
the options and opportunities available to your child.
•
Reviewing the requirements and options for graduation with your child in middle
school and again while your child is enrolled in high school.
•
Monitoring your child’s academic progress and contacting teachers as needed.
•
Being aware of the school’s ongoing bullying and harassment prevention efforts.
•
Attending scheduled conferences and requesting additional conferences as needed.
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Parents are encouraged to call or e-mail high school teachers to schedule a conference. High
school teachers are assigned one conference period per day as a planning or conference period.
In most instances, teacher e-mail addresses consist of the first initial of the first name plus the
last name followed by @eanesisd.net (For example, [email protected]).
•
Becoming a school volunteer. [For further information, see policy GKG.]
•
Participating in campus parent organizations and booster clubs.
•
Serving as a parent representative on the District-level or campus-level planning
committees, assisting in the development of educational goals and plans to improve
student achievement. [For further information, see policies BQA and BQB, and contact
the principal.]
•
Serving on the School Safety and Health Advisory Council (SSHAC), assisting the
District in ensuring local community values are reflected in health education instruction
and other wellness issues. [See policies BDF, EHAA, and FFA.]
•
Attending board meetings to learn more about District operations. [See policies BE and
BED for more information.]
Contacting school officials if you are concerned with your child’s emotional or mental
well-being.
Being aware of the school’s ongoing bullying and harassment prevention efforts.
•
•
Parent Involvement Coordinator
The Parent Involvement Coordinator, who works with parents of students participating in Title I
programs, is Bill Bechtol. He may be contacted at (512)732-9020.
CONSENT, OPT-OUT, AND REFUSAL RIGHTS
Consent to Conduct a Psychological Evaluation
A district employee will not conduct a psychological examination, test, or treatment without
obtaining prior written parental consent unless the examination, test, or treatment is required
under state or federal law regarding requirements for special education or by the Texas Education
Agency (TEA) for child abuse investigations and reports.
Consent to Display a Student’s Original Works and Personal Information
Teachers may display students’ work, which may include personally identifiable student
information, in classrooms or elsewhere on campus as recognition of student achievement.
However, the district will seek parental consent before displaying students’ artwork, special
projects, photographs taken by students, original videos or voice recordings, and other original
works on the district’s website, a website affiliated or sponsored by the district, such as a campus
or classroom website, and in district publications, which may include printed materials, videos,
or other methods of mass communication.
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Consent to Video or Audio Record a Student When Not Otherwise Permitted by
Law
State law permits the school to make a video or voice recording without parental permission for
the following circumstances:
•
When it is to be used for school safety;
•
When it relates to classroom instruction or a cocurricular or extracurricular activity; or
•
When it relates to media coverage of the school.
The district will seek parental consent through a written request before making any video or
voice recording of your child not otherwise allowed by law.
Limiting Electronic Communications with Students by District Employees
Teachers and other approved employees are permitted by the district to communicate with
students through the use of electronic media within the scope of the individual’s professional
responsibilities. For example, a teacher may set up a social networking page for his or her class
that has information related to class work, homework, and tests. As a parent, you are welcome to
join or become a member of such a page.
An employee described above may also contact a student individually through electronic media
to communicate about items such as homework or upcoming tests.
If you prefer that your child not receive any one-to-one electronic communications from a
district employee or if you have questions related to the use of electronic media by district
employees, please contact the campus principal.
Objecting to the Release of Directory Information
The Family Educational Rights and Privacy Act, or FERPA, permits the district to disclose
appropriately designated “directory information” from a child’s education records without
written consent. “Directory information” is information that is generally not considered harmful
or an invasion of privacy if released. This directory information will be released to anyone who
follows procedures for requesting it.
If you do not want the District to disclose directory information from your child’s education
records without your prior written consent, you must notify the District through the online
verification process. Notification about the online verification process is emailed to parents.
The District has designated the following information as directory information: name,
address, telephone number, parent e-mail address, date and place of birth, photograph,
participation in officially recognized activities and sports, weight and height of members of
athletic teams, dates of attendance, grade level, enrollment status, honors and awards
received in school, and most recent school attended.
Directory Information for School-Sponsored Purposes
The District often needs to use student information for the following school-sponsored purposes:
yearbooks, newsletters, school/District websites, awards, honors, local newspaper, artwork
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displays, photos, videos, extracurricular programs or events, and class roster given to other
parents.
For these specific school-sponsored purposes, the District has designated the following as
directory information: your child’s name, address, telephone number, parent e-mail address, date
and place of birth, photograph, participation in officially recognized activities and sports, weight
and height of members of athletic teams, dates of attendance, grade level, enrollment status,
honors and awards received in school, and most recent school attended. This information will not
be released to the public for other purposes without the consent of the parent or eligible student,
except as described above at Directory Information.
Unless you object to the use of your child’s information for these limited purposes, the school
will not need to ask your permission each time the District wishes to use this information for the
school-sponsored purposes listed above.
Also review the information at Authorized Inspection and Use of Student Records.
Objecting to the Release of Student Information to Military Recruiters and
Institutions of Higher Education (Secondary Grade Levels Only)
The district is required by federal law to comply with a request by a military recruiter or an
institution of higher education for students’ names, addresses, and telephone listings, unless
parents have advised the district not to release their child’s information without prior written
consent. A form included in the forms packet is available if you do not want the district to
provide this information to military recruiters or institutions of higher education.
Participation in Third-Party Surveys
Consent Required Before Student Participation in a Federally Funded Survey,
Analysis, or Evaluation
Your child will not be required to participate without parental consent in any survey, analysis, or
evaluation—funded in whole or in part by the U.S. Department of Education—that concerns:
•
Political affiliations or beliefs of the student or the student’s parent.
•
Mental or psychological problems of the student or the student’s family.
•
Sexual behavior or attitudes.
•
Illegal, antisocial, self-incriminating, or demeaning behavior.
•
Critical appraisals of individuals with whom the student has a close family relationship.
•
Relationships privileged under law, such as relationships with lawyers, physicians, and
ministers.
•
Religious practices, affiliations, or beliefs of the student or parents.
•
Income, except when the information is required by law and will be used to determine the
student’s eligibility to participate in a special program or to receive financial assistance
under such a program.
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You will be able to inspect the survey or other instrument and any instructional materials used in
connection with such a survey, analysis, or evaluation. [For further information, see policy
EF(LEGAL).]
“Opting Out” of Participation in Other Types of Surveys or Screenings and the
Disclosure of Personal Information
As a parent, you have a right to receive notice of and deny permission for your child’s
participation in:
•
Any survey concerning the private information listed above, regardless of funding.
•
School activities involving the collection, disclosure, or use of personal information
gathered from your child for the purpose of marketing, selling, or otherwise disclosing
that information. Note that this does not apply to the collection, disclosure, or use of
personal information collected from students for the exclusive purpose of developing,
evaluating, or providing educational products or services for, or to, students or
educational institutions.
•
Any nonemergency, invasive physical examination or screening required as a condition
of attendance, administered and scheduled by the school in advance and not necessary to
protect the immediate health and safety of the student. Exceptions are hearing, vision, or
scoliosis screenings, or any physical exam or screening permitted or required under state
law. [See policies EF and FFAA.]
As a parent, you may inspect a survey created by a third party before the survey is administered
or distributed to your child.
REMOVING A STUDENT FROM INSTRUCTION OR EXCUSING A STUDENT
FROM A REQUIRED COMPONENT OF INSTRUCTION
Human Sexuality Instruction
As a part of the district’s curriculum, students receive instruction related to human sexuality. The
School Health Advisory Council (SHAC) is involved with the selection of course materials for
such instruction.
State law requires that any instruction related to human sexuality, sexually transmitted diseases,
or human immunodeficiency virus (HIV) or acquired immune deficiency syndrome (AIDS)
must:
•
Present abstinence from sexual activity as the preferred choice of behavior in relationship
to all sexual activity for unmarried persons of school age;
•
Devote more attention to abstinence from sexual activity than to any other behavior;
•
Emphasize that abstinence is the only method that is 100 percent effective in preventing
pregnancy, sexually transmitted diseases, and the emotional trauma associated with
adolescent sexual activity;
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•
Direct adolescents to a standard of behavior in which abstinence from sexual activity
before marriage is the most effective way to prevent pregnancy and sexually transmitted
diseases; and
•
If included in the content of the curriculum, teach contraception and condom use in terms
of human use reality rates instead of theoretical laboratory rates.
In accordance with state law, below is a summary of the district’s curriculum regarding human
sexuality instruction:
The Eanes Independent School District professional staff believes that it is the combined
responsibility of parents, the community, and the public school to assist students in developing
the foundation for a healthy lifestyle. This foundation includes both the knowledge and practice
of healthy behavior. The District’s role is to provide a comprehensive health education program
that:
•
takes into account the development age of the student
•
emphasizes positive self-esteem
•
encourages respect for self and others
•
develops the notion of proper nutrition and exercise as life-long habits that promote
maximum health and fitness
•
develops healthy, respectful attitudes toward human sexuality
•
develops informed, responsible decision-making
•
provides up-to-date factual information regarding high risk behaviors associated with
alcohol and other drug use, and sexual activity
•
states that abstinence from high risk behaviors is the desired goal for EISD students
The Eanes Independent School District adheres to an abstinence-based philosophy as the
foundation for its curriculum and instruction in the areas of human sexuality. Sexual abstinence
for public school students represents a behavior aligned with current medical advice concerning
the protection of health and reinforces medical efforts to educate people of all ages concerning
the risks and control of sexually transmitted disease. Recognizing that the school and the family
are important partners in the education process, the District places the topic of sexual behavior
in a context that can be supported by the home.
CURRICULUM AND INSTRUCTION
The Eanes Independent School District relies upon the expertise and judgment of its professional
staff to locally develop age-appropriate curriculum and instructional materials. In so doing,
current research, including the informed opinions of state and community health professionals is
utilized. No single external program or source of information has preference. The District
curricula and instruction places the subject of sexuality in the larger context of health education
regarding human growth and development. Specific information related to sexual behaviors is
addressed within the broader topics of physical, mental, social, and emotional health and wellbeing.
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As a parent, you are entitled to review the curriculum materials. In addition, you may remove
your child from any part of the human sexuality instruction with no academic, disciplinary, or
other penalties. You may also choose to become more involved with the development of
curriculum used for this purpose by becoming a member of the district’s SHAC. Please see the
campus principal for additional information.
Reciting a Portion of the Declaration of Independence in Grades 3–12
You may request that your child be excused from recitation of a portion of the Declaration of
Independence. State law requires students in social studies classes in grades 3–12 to recite a
portion of the text of the Declaration of Independence during Celebrate Freedom Week unless (1)
you provide a written statement requesting that your child be excused, (2) the district determines
that your child has a conscientious objection to the recitation, or (3) you are a representative of a
foreign government to whom the United States government extends diplomatic immunity. [See
policy EHBK(LEGAL).]
Reciting the Pledges to the U.S. and Texas Flags
As a parent, you may request that your child be excused from participation in the daily recitation
of the Pledge of Allegiance to the United States flag and the Pledge of Allegiance to the Texas
flag. The request must be in writing. State law does not allow your child to be excused from
participation in the required minute of silence or silent activity that follows. [See policy
EC(LEGAL).]
Religious or Moral Beliefs
You may remove your child temporarily from the classroom if an instructional activity in which
your child is scheduled to participate conflicts with your religious or moral beliefs. The removal
cannot be for the purpose of avoiding a test and may not extend for an entire semester. Further,
your child must satisfy grade-level and graduation requirements as determined by the school and
by state law.
Tutoring or Test Preparation
Based on informal observations, evaluative data such as grades earned on assignments or tests, or
results from diagnostic assessments, a teacher may determine that a student is in need of
additional targeted assistance in order for the student to achieve mastery in state-developed
essential knowledge and skills. The school will always attempt to provide tutoring and strategies
for test-taking in ways that prevent removal from other instruction as much as possible. In
accordance with state law and policy EC, the school will not remove a student from a regularly
scheduled class for remedial tutoring or test preparation for more than ten percent of the school
days on which the class is offered, unless the student’s parent consents to this removal.
The school may also offer tutorial services, which students whose grades are below 70 will be
required to attend.
[Also refer to policies EC and EHBC, and contact your student’s teacher with questions about
any tutoring programs provided by the school.]
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RIGHT OF ACCESS TO STUDENT RECORDS, CURRICULUM MATERIALS,
AND DISTRICT RECORDS
Instructional Materials
As a parent, you have a right to review teaching materials, textbooks, and other teaching aids and
instructional materials used in the curriculum, and to examine tests that have been administered
to your child.
Notices of Certain Student Misconduct to Noncustodial Parent
A noncustodial parent may request in writing that he or she be provided, for the remainder of the
school year, a copy of any written notice usually provided to a parent related to his or her child’s
misconduct that may involve placement in a disciplinary alternative education program (DAEP)
or expulsion. [See policy FO(LEGAL) and the Student Code of Conduct.]
Student Records
Accessing Student Records
You may review your child’s student records. These records include:
•
Attendance records,
•
Test scores,
•
Grades,
•
Disciplinary records,
•
Counseling records,
•
Psychological records,
•
Applications for admission,
•
Health and immunization information,
•
Other medical records,
•
Teacher and school counselor evaluations,
•
Reports of behavioral patterns,
•
State assessment instruments that have been administered to your child, and
•
Teaching materials and tests used in your child’s classroom.
Authorized Inspection and Use of Student Records
For the purpose of this policy, the term “educational records” means those records, files,
documents, and other materials that contain information directly related to a student and are
maintained by an education agency or institution or by a person acting for such agency or
institution. The term “educational records” does not include:
11
•
•
•
•
Records that are created or received by the District after an individual is no longer a
student in attendance and that are not directly related to the individual’s attendance as a
student.
Records made by District personnel that are kept in the sole possession of the maker, are
used only as a personal memory aid, and are not accessible or revealed to anyone other
than a temporary substitute for the maker of the record.
Records maintained by a law enforcement unit of the District that were created by that
law enforcement unit for the purpose of law enforcement.
Grades on peer-graded papers before they are collected and recorded by a teacher.
A federal law, known as the Family Educational Rights and Privacy Act, or FERPA, affords parents and
eligible students certain rights with respect to the student’s education records. For purposes of student
records, an “eligible” student is one who is 18 or older or who is attending an institution of
postsecondary education. These rights are:
1. The right to inspect and review the student’s education records within 45 days of the
day the school receives a request for access. Parents or eligible students should
submit to the school principal, or appropriate school official, a written request that
identifies the record(s) they wish to inspect. The school official will make
arrangements for access and notify the parent or eligible student of the time and
place where records may be inspected.
2. The right to request the amendment of the student’s education records that the
parent or eligible student believe are inaccurate. Parents or eligible students may
ask the school to amend a record that they believe is inaccurate. They should write
the school principal or appropriate school official, clearly identify the part of the
record they want changed, and specify why it is inaccurate. If the school decides not
to amend the record as requested, the requestor has 30 school days to exercise the
right to place a statement commenting on the information in the student's record.
Although improperly recorded grades may be challenged, contesting a student's
grade in a course is handled through the general complaint process defined by
policy FNG.
3. The right to consent to disclosures of personally identifiable information contained
in the student’s educational records, except to the extent that FERPA authorizes
disclosure without consent. One exception, which permits disclosure without
consent, is disclosure to school officials with legitimate educational interests. A
school official is a person employed by the school as an administrator, supervisor,
instructor, or support staff member, (including health or medical staff and law
enforcement unit personnel); a person serving on the school board; a person or
company with whom the school has contracted to perform a special task (such as an
attorney, consultant, auditor, medical consultant, therapist, or volunteer); or a
parent or student serving on an official committee, such as a disciplinary or
grievance committee, or assisting another school official in performing his or her
tasks. A school official has a legitimate educational interest if the official needs to
review an educational record in order to fulfill his or her professional responsibility.
Upon request, the school discloses educational records without consent to officials of
another school district in which a student seeks or intends to enroll.
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4. The right to file a complaint with the U.S. Department of Education concerning alleged
failures by a school district to comply with the requirements of FERPA. The name and
address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
Both FERPA and state laws safeguard student records from unauthorized inspection or use and
provide parents and eligible students certain rights of privacy. Before disclosing any personally
identifiable information from a student’s records, the district must verify the identity of the
person, including a parent or the student, requesting the information.
Virtually all information pertaining to student performance, including grades, test results, and
disciplinary records, is considered confidential educational records.
Inspection and release of student records is primarily restricted to an eligible student or a
student’s parents—whether married, separated, or divorced—unless the school is given a copy of
a court order terminating parental rights or the right to access a student’s education records.
Federal law requires that, as soon as a student reaches the age of 18, is emancipated by a court,
or enrolls in a postsecondary institution, control of the records goes to the student. The parents
may continue to have access to the records, however, if the student is a dependent for tax
purposes and under limited circumstances when there is a threat to the health and safety of the
student or other individuals.
FERPA permits the disclosure of personally identifiable information from a student’s education
records, without written consent of the parent or eligible student, in the following circumstances:
•
When district school officials have what federal law refers to as a “legitimate educational
interest” in a student’s records. School officials would include board members and
employees, such as the superintendent, administrators, and principals; teachers, school
counselors, diagnosticians, and support staff (including district health or district medical
staff); a person or company with whom the district has contracted or allowed to provide a
particular institutional service or function (such as an attorney, consultant, third-party
vendor that offers online programs or software, auditor, medical consultant, therapist,
school resource officer, or volunteer); a parent or student serving on a school committee;
or a parent or student assisting a school official in the performance of his or her duties.
“Legitimate educational interest” in a student’s records includes working with the
student; considering disciplinary or academic actions, the student’s case, or an
individualized education program for a student with disabilities; compiling statistical
data; reviewing an educational record to fulfill the official’s professional responsibility to
the school and the student; or investigating or evaluating programs.
•
To authorized representatives of various governmental agencies, including juvenile
service providers, the U.S. Comptroller General’s office, the U.S. Attorney General’s
office, the U.S. Secretary of Education, TEA, the U.S. Secretary of Agriculture’s office,
13
and Child Protective Services (CPS) caseworkers or other child welfare representatives,
in certain cases.
•
To individuals or entities granted access in response to a subpoena or court order.
•
To another school, school district/system, or institution of postsecondary education to
which a student seeks or intends to enroll or in which he or she is already enrolled.
•
In connection with financial aid for which a student has applied or which the student has
received.
•
To accrediting organizations to carry out accrediting functions.
•
To organizations conducting studies for, or on behalf of, the school, in order to develop,
validate, or administer predictive tests; administer student aid programs; or improve
instruction.
•
To appropriate officials in connection with a health or safety emergency.
•
When the district discloses information it has designated as directory information [see
Objecting to the Release of Directory Information for opportunities to prohibit this
disclosure].
Release of personally identifiable information to any other person or agency—such as a
prospective employer or for a scholarship application—will occur only with parental or student
permission as appropriate.
The principal is custodian of all records for currently enrolled students at the assigned school.
The principal is the custodian of all records for students who have withdrawn or graduated.
A parent or eligible student who wishes to inspect the student’s records should submit a written
request to the records custodian identifying the records he or she wishes to inspect. Records may
be inspected by a parent or eligible student during regular school hours. The records custodian or
designee will respond to reasonable requests for explanation and interpretation of the records.
A parent or eligible student who provides a written request and pays copying costs of ten cents
per page may obtain copies. If circumstances prevent inspection during regular school hours and
the student qualifies for free or reduced-price meals, the district will either provide a copy of the
records requested or make other arrangements for the parent or student to review these records.
The address(es) of the principals’ offices are:
Westlake High School
4100 Westbank Drive Austin, TX 78746
Hill Country Middle School 1300 Walsh Tarlton
Austin, TX 78746
West Ridge Middle School
9201 Scenic Bluff Drive
Austin, TX 78733
Eanes Elementary
4101 Bee Cave Road
Austin, TX 78746
Cedar Creek Elementary
3301 Pinnacle
Austin, TX 78746
Valley View Elementary
1201 S. Capital of TX Hwy. Austin, TX 78746
Forest Trail Elementary
1203 S. Capital of TX Hwy. Austin, TX 78746
Barton Creek Elementary
1314 Patterson Rd.
14
Austin, TX 78733
Bridge Point Elementary
6401 Cedar Street
Austin, TX 78746
A parent (or eligible student) may inspect the student’s records and request a correction or
amendment if the records are considered inaccurate, misleading, or otherwise in violation of the
student’s privacy rights. A request to correct a student’s record should be submitted to the
appropriate records custodian. The request must clearly identify the part of the record that should
be corrected and include an explanation of how the information in the record is inaccurate. If the
district denies the request to amend the records, the parent or eligible student has the right to
request a hearing. If the records are not amended as a result of the hearing, the parent or eligible
student has 30 school days to exercise the right to place a statement commenting on the
information in the student’s record.
Although improperly recorded grades may be challenged, contesting a student’s grade in a course
or on an examination is handled through the general complaint process found in policy
FNG(LOCAL). A grade issued by a classroom teacher can be changed only if, as determined by
the board of trustees, the grade is arbitrary, erroneous, or inconsistent with the district’s grading
policy. [See FINALITY OF GRADES at FNG(LEGAL).
The district’s policy regarding student records found at policy FL is available from the
principal’s or superintendent’s office or on the district’s website at http://www.eanesisd.net.
The parent’s or eligible student’s right of access to and copies of student records do not extend to
all records. Materials that are not considered educational records—such as a teacher’s personal
notes about a student that are shared only with a substitute teacher—do not have to be made
available to the parents or student.
Teacher and Staff Professional Qualifications
You may request information regarding the professional qualifications of your child’s teachers,
including whether a teacher has met state qualification and licensing criteria for the grade levels
and subject areas in which the teacher provides instruction; whether the teacher has an
emergency permit or other provisional status for which state requirements have been waived; and
undergraduate and graduate degree majors, graduate certifications, and the field of study of the
certification or degree. You also have the right to request information about the qualifications of
any paraprofessional who may provide services to your child.
STUDENTS WITH EXCEPTIONALITIES OR SPECIAL CIRCUMSTANCES
Children of Military Families
Children of military families will be provided flexibility regarding certain district requirements,
including:
•
Immunization requirements.
•
Grade level, course, or educational program placement.
•
Eligibility requirements for participation in extracurricular activities.
•
Graduation requirements.
In addition, absences related to a student visiting with his or her parent, including a stepparent or
legal guardian, who has been called to active duty for, is on leave from, or is returning from a
15
deployment of at least four months will be excused by the district. The district will permit no
more than five excused absences per year for this purpose. For the absence to be excused, the
absence must occur no earlier than the 60th day before deployment or no later than the 30th day
after the parent’s return from deployment.
Additional information may be found at http://tea.texas.gov/index2.aspx?id=7995.
Parental Role in Certain Classroom and School Assignments
Multiple Birth Siblings
As a parent, if your children are multiple birth siblings (e.g., twins, triplets, etc.) assigned to the
same grade and campus, you may request that they be placed either in the same classroom or in
separate classrooms. Your written request must be submitted no later than the 14th day after the
enrollment of your children. [See policy FDB(LEGAL).]
Safety Transfers/Assignments
As a parent, you may:
•
Request the transfer of your child to another classroom or campus if your child has been
determined by the district to have been a victim of bullying as the term is defined by
Education Code 37.0832. Transportation is not provided for a transfer to another campus.
See the superintendent OR principal for information.
•
Consult with district administrators if your child has been determined by the district to
have engaged in bullying and the board decides to transfer your child to another
classroom or campus. Transportation is not provided for a transfer to another campus.
[See Bullying, policy FDB, and policy FFI.]
•
Request the transfer of your child to attend a safe public school in the district if your
child attends school at a campus identified by TEA as persistently dangerous or if your
child has been a victim of a violent criminal offense while at school or on school
grounds. [See policy FDE.]
•
Request the transfer of your child to another district campus OR a neighboring district if
your child has been the victim of a sexual assault by another student assigned to the same
campus, whether the assault occurred on or off campus, and that student has been
convicted of or placed on deferred adjudication for that assault. If the victim does not
wish to transfer, the district will transfer the assailant in accordance with policy FDE.
Service/Assistance Animal Use by Students
A parent of a student who uses a service/assistance animal because of the student’s disability
must submit a request in writing to the principal at least ten district business days before bringing
the service/assistance animal on campus.
Students in the Conservatorship of the State (Foster Care)
A student who is currently in the conservatorship (custody) of the state and who is moved outside
of the district’s or school’s attendance boundaries, or who is initially placed in the
conservatorship of the state and who is moved outside the district’s or school’s boundaries, is
16
entitled to continue in enrollment at the school he or she was attending prior to the placement or
move until the student reaches the highest grade level at the particular school. In addition, if a
student in grade 11 or 12 transfers to another district but does not meet the graduation
requirements of the receiving district, the student can request to receive a diploma from the
previous district if he or she meets the criteria to graduate from the previous district.
[See also Students in Foster Care for more information.]
Students Who Are Homeless
If a student in grade 11 or 12 is homeless and transfers to another school district but does not
meet the graduation requirements of the receiving district, the student can request to receive a
diploma from the previous district if he or she meets the criteria to graduate from the previous
district.
Federal law also allows a homeless student to remain enrolled in what is called the “school of
origin” or to enroll in a new school in the attendance area where the student is currently residing.
[See also Homeless Students for more information.]
Students Who Have Learning Difficulties or Who Need Special Education
Services
If a child is experiencing learning difficulties, the parent may contact the person listed below to
learn about the district’s overall general education referral or screening system for support
services. This system links students to a variety of support options, including referral for a
special education evaluation. Students having difficulty in the regular classroom should be
considered for tutorial, compensatory, and other academic or behavior support services that are
available to all students including a process based on Response to Intervention (RtI). The
implementation of RtI has the potential to have a positive impact on the ability of districts to
meet the needs of all struggling students.
At any time, a parent is entitled to request an evaluation for special education services. Within a
reasonable amount of time, the district must decide if the evaluation is needed. If the evaluation
is needed, the parent will be notified and asked to provide informed written consent for the
evaluation. The district must complete the evaluation and the report within the timeline
prescribed by law once the district receives written consent. The district must give a copy of the
evaluation report to the parent.
If the district determines that the evaluation is not needed, the district will provide the parent
with prior written notice that explains why the child will not be evaluated. This written notice
will include a statement that informs the parents of their rights, if they disagree with the district.
The district is required to give parents the Notice of Procedural Safeguards—Rights of Parents of
Students with Disabilities. Additional information regarding the Individuals with Disabilities
Education Act (IDEA) is available from the school district in a companion document, A Guide to
the Admission, Review, and Dismissal Process. Both documents may also be found
at http://framework.esc18.net/display/Webforms/LandingPage.aspx.
The following websites provide information to those who are seeking information and resources
specific to students with disabilities and their families:
•
Texas Project First, at http://www.texasprojectfirst.org
17
•
Partners Resource Network, at http://www.partnerstx.org
The designated person to contact regarding options for a child experiencing learning difficulties
or a referral for evaluation for special education services is the counselor at each campus:
School:
Phone Number:
Westlake High School
(512) 732-9283
Hill Country Middle School
(512) 732-9223
West Ridge Middle School
(512) 732-9243
Eanes Elementary School
(512) 732-9103
Cedar Creek Elementary School
(512) 732-9123
Valley View Elementary School
(512) 732-9143
Forest Trail Elementary School
(512) 732-9163
Barton Creek Elementary School
(512) 732-9183
Bridge Point Elementary School
(512) 732-9203
Students Who Receive Special Education Services with Other School-Aged
Children in the Home
If a student is receiving special education services at a campus outside his or her attendance
zone, the parent or guardian may request that any other student residing in the household be
transferred to the same campus, if the appropriate grade level for the transferring student is
offered on that campus. However, the district is not required to provide transportation to the
other children in the household. The parent or guardian should speak with the principal of the
school regarding transportation needs prior to requesting a transfer for any other children in the
home. [See policy FDB(LOCAL).]
Students Who Speak a Primary Language Other than English
A student may be eligible to receive specialized support if his or her primary language is not
English, and the student has difficulty performing ordinary class work in English. If the student
qualifies for these extra services, the Language Proficiency Assessment Committee (LPAC) will
determine the types of services the student needs, including accommodations or modifications
related to classroom instruction, local assessments, and state-mandated assessments.
Students With Physical or Mental Impairments Protected Under Section 504
A child determined to have a physical or mental impairment that substantially limits a major life
activity, as defined by law, and who does not otherwise qualify for special education services,
may qualify for protections under Section 504 of the Rehabilitation Act. Section 504 is a federal
law designed to prohibit discrimination against individuals with disabilities. When an evaluation
is requested, a committee will be formed to determine if the child is in need of services and
supports under Section 504 to receive a free appropriate public education (FAPE), as this is
defined in federal law.
The designated person to contact regarding a referral for evaluation applicable to Section 504 is
the counselor at each campus:
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School:
Phone Number:
Westlake High School
(512) 732-9283
Hill Country Middle School
(512) 732-9223
West Ridge Middle School
(512) 732-9243
Eanes Elementary School
(512) 732-9103
Cedar Creek Elementary School
(512) 732-9123
Valley View Elementary School
(512) 732-9143
Forest Trail Elementary School
(512) 732-9163
Barton Creek Elementary School
(512) 732-9183
Bridge Point Elementary School
(512) 732-9203
[Also see policy FB.]
VOLUNTEERS
Volunteers are important and welcome participants in District schools. Parents and members of the
community are encouraged to help in the classroom and throughout the school system. School
volunteers provide assistance to students, help staff better meet the needs of students and are integral
partners in providing academic excellence.
Benefits for the Community
•
•
•
•
Better educated students
Increased pride and confidence in Eanes ISD
Increased involvement in our schools
Unified effort to support excellence
Benefits for the Students
•
•
•
•
Additional individualized and small group assistance and attention
Reinforced learning
Enriched learning experiences and enrichment opportunities
Positive adult role models
Benefits for the School
•
•
•
Parental and community support and cooperation
Improved services without additional cost
Improved preparation of students for challenging academic programs
19
SECTION II: OTHER IMPORTANT INFORMATION FOR STUDENTS AND
PARENTS
Topics in this section of the Student Handbook contain important information on academics,
school activities, and school operations and requirements. Take a moment with your child to
become familiar with the various issues addressed in this section. It is organized in alphabetical
order to serve as a quick-reference when you or your child has a question about a specific
school-related issue. Where possible, the topics are also organized to alert you to the
applicability of each topic based on a student’s age or grade level. Should you be unable to find
the information on a particular topic, please contact the school principal.
ABSENCES/ATTENDANCE
Regular school attendance is essential for a student to make the most of his or her education—to
benefit from teacher-led and school activities, to build each day’s learning on the previous day’s,
and to grow as an individual. Absences from class may result in serious disruption of a student’s
mastery of the instructional materials; therefore, the student and parent should make every effort
to avoid unnecessary absences. Two state laws—one dealing with the required presence of
school-aged children in school, e.g., compulsory attendance, the other with how a child’s
attendance affects the award of a student’s final grade or course credit—are of special interest to
students and parents. They are discussed below.
Compulsory Attendance
Age 19 and Older
A student who voluntarily attends or enrolls after his or her 19th birthday is required to attend
each school day until the end of the school year. If a student age 19 or older has more than five
unexcused absences in a semester, the district may revoke the student’s enrollment. The student’s
presence on school property thereafter would be unauthorized and may be considered
trespassing. [See policy FEA.]
Between Ages 6 and 19
State law requires that a student between the ages of 6 and 19 attend school, as well as any
applicable accelerated instruction program, extended year program, or tutorial session, unless the
student is otherwise excused from attendance or legally exempt.
State law requires attendance in an accelerated reading instruction program when kindergarten,
first grade, or second grade students are assigned to such a program. Parents will be notified in
writing if their child is assigned to an accelerated reading instruction program as a result of a
diagnostic reading instrument.
A student will be required to attend any assigned accelerated instruction program, which may
occur before or after school or during the summer, if the student does not meet the passing
standards on the state assessment for his or her grade level and/or applicable subject area.
Kindergarten
Students enrolled in kindergarten are required to attend school and are subject to the compulsory
attendance requirements as long as they remain enrolled.
20
Exemptions to Compulsory Attendance
All Grade Levels
State law allows exemptions to the compulsory attendance requirements for several types of
absences if the student makes up all work. These include the following activities and events:
•
Religious holy days;
•
Required court appearances;
•
Activities related to obtaining United States citizenship;
•
Documented health-care appointments for the student or a child of the student, including
absences for recognized services for students diagnosed with autism spectrum disorders,
if the student comes to school or returns to school on the same day as the appointment. A
note from the health-care provider must be submitted upon the student’s arrival or return
to campus; and
•
For students in the conservatorship (custody) of the state,
o An activity required under a court-ordered service plan; or
o Any other court-ordered activity, provided it is not practicable to schedule the
student’s participation in the activity outside of school hours.
As listed in Section I at Children of Military Families, absences of up to five days will be
excused for a student to visit with a parent, stepparent, or legal guardian who has been called to
duty for, is on leave from, or immediately returned from certain deployments.
Secondary Grade Levels
In addition, a junior or senior student’s absence of up to two days related to visiting a college or
university will be considered an exemption, provided this has been authorized by the board under
policy FEA(LOCAL), the student receives approval from the campus principal, follows the
campus procedures to verify such a visit, and makes up any work missed.
Absences of up to two days in a school year will also be considered an exemption for:
•
A student serving as an early voting clerk, provided the district’s board has authorized
this in policy FEA(LOCAL), the student notifies his or her teachers, and the student
receives approval from the principal prior to the absences; and
•
A student serving as an election clerk, if the student makes up any work missed.
An absence of a student in grades 6–12 for the purpose of sounding “Taps” at a military honors
funeral for a deceased veteran will also be excused by the district.
Failure to Comply with Compulsory Attendance
All Grade Levels
School employees must investigate and report violations of the state compulsory attendance law.
A student absent without permission from school; from any class; from required special
programs, such as additional special instruction, termed “accelerated instruction” by the state; or
21
from required tutorials will be considered in violation of the compulsory attendance law and
subject to disciplinary action.
Age 19 and Older
After a student age 19 or older incurs a third unexcused absence, the district will send the student
a letter as required by law explaining that the district may revoke the student’s enrollment for the
remainder of the school year if the student has more than five unexcused absences in a semester.
As an alternative to revoking a student’s enrollment, the district may implement a behavior
improvement plan.
Between Ages 6 and 19
When a student between ages 6 and 19 incurs unexcused absences for three or more days or parts
of days within a four-week period, the school will send a notice to the student’s parent, as
required by law, to remind the parent that it is the parent’s duty to monitor his or her child’s
attendance and to require the student to come to school. The notice will also inform the parent
that the district will initiate truancy prevention measures and request a conference between
school administrators and the parent. These measures will include a behavior improvement plan,
school-based community service, or referrals to either in-school or out-of-school counseling or
other social services. Any other measures considered appropriate by the district will also be
initiated.
The truancy prevention facilitator for the district is Bill Bechtol, Deputy
Superintendent, [email protected] If you have questions about your student and the effect
of his or her absences from school, please contact the facilitator or any other campus
administrator.
A court of law may also impose penalties against a student’s parent if a school-aged student is
deliberately not attending school. A complaint against the parent may be filed in court if the
student is absent without excuse from school on ten or more days or parts of days within a sixmonth period in the same school year.
If a student ages 12 through 18 incurs unexcused absences on ten or more days or parts of days
within a six-month period in the same school year, the district, in most circumstances, will refer
the student to truancy court.
[See policy FEA(LEGAL).]
Attendance for Credit or Final Grade (Kindergarten Through Grade 12)
To receive credit or a final grade in a class, a student in kindergarten–grade 12 must attend at
least 90 percent of the days the class is offered. A student who attends at least 75 percent but
fewer than 90 percent of the days the class is offered may receive credit or a final grade for the
class if he or she completes a plan, approved by the principal, which allows the student to fulfill
the instructional requirements for the class. If a student is involved in a criminal or juvenile court
proceeding, the approval of the judge presiding over the case will also be required before the
student receives credit or a final grade for the class.
If a student attends less than 75 percent of the days a class is offered or has not completed the
plan approved by the principal, then the student will be referred to the attendance review
22
committee to determine whether there are extenuating circumstances for the absences and how
the student can regain credit or a final grade lost because of absences. [See policy FEC.]
All absences, whether excused or unexcused, must be considered in determining whether a
student has attended the required percentage of days. In determining whether there were
extenuating circumstances for the absences, the attendance committee will use the following
guidelines:
•
If makeup work is completed, absences for the reasons listed above at Exemptions to
Compulsory Attendance will be considered extenuating circumstances for purposes of
attendance for credit or the award of a final grade.
•
A transfer or migrant student begins to accumulate absences only after he or she has
enrolled in the district.
•
In reaching a decision about a student’s absences, the committee will attempt to ensure
that it is in the best interest of the student.
•
The committee will review absences incurred based on the student’s participation in
board-approved extracurricular activities. These absences will be considered by the
attendance committee as extenuating circumstances in accordance with the absences
allowed under FM(LOCAL) if the student made up the work missed in each class.
•
The committee will consider the acceptability and authenticity of documented reasons for
the student’s absences.
•
The committee will consider whether the absences were for reasons over which the
student or the student’s parent could exercise any control.
•
The committee will consider the extent to which the student has completed all
assignments, mastered the essential knowledge and skills, and maintained passing grades
in the course or subject.
•
The student or parent will be given an opportunity to present any information to the
committee about the absences and to talk about ways to earn or regain credit or a final
grade.
The student or parent may appeal the committee’s decision to the board by following policy
FNG(LOCAL).
The actual number of days a student must be in attendance in order to receive credit or a final
grade will depend on whether the class is for a full semester or for a full year.
In all cases, the student must earn a passing grade in order to receive credit. Parents of students who
lose credit due to excessive absences shall receive notice by certified mail at the close of semester
grading period. The following time line conditions apply to regaining credit for grades 6-12.
1. Fall semester loss of credit shall be regained two weeks before the end of the
spring semester.
2. Spring semester loss of credit shall be regained two weeks before the start of the next school
year.
3. Seniors shall not participate in the graduation ceremony unless they are certified for
graduation.
23
Official Attendance-Taking Time (All Grade Levels)
The district must submit attendance of its students to the TEA reflecting attendance at a specific
time each day.
Official attendance is taken every day during the second instructional period.
A student absent for any portion of the day, including at the official attendance-taking time,
should follow the procedures below to provide documentation of the absence.
Absence Classifications:
Excused Absences
Any student not excluded from the compulsory attendance laws may be excused from school and be
allowed one-day make-up for every day missed at 100% credit. The student will be responsible for
obtaining and completing the make-up assignments in a satisfactory manner within the allotted
amount of time. Work not made up within the allotted time will be given zero credit. Excused
absences are recognized for the following reasons:
1. Illness, quarantine of the student or the immediate family - a doctor’s note may be required
after three or more consecutive days. A parent may call the school and request assignments
after a student’s third consecutive absence.
2. Death of an immediate family member or a family emergency which could not be anticipated.
3. Weather or road conditions making travel dangerous or any other cause acceptable to the
superintendent or principal.
4. Participation in a school sponsored activity.
5. Participation in medical or dental appointments – written verification required.
6. Observance of a religious holiday under Texas Education Code (TEC) 25.087.
7. Participation in activities related to Child Protection Services or the Juvenile Justice System.
8. Teen parent absences to take care of his or her child.
9. Absences related to migrant workers.
10. Days missed as a runaway.
11. Participation in a substance abuse rehabilitation program.
12. Homeless as defined by law.
13. Days of suspension, provided assignments are satisfactorily completed and turned in.
Any absence other than the ones listed above will be considered unexcused or truancy.
Religious Holy Days
Students excused under this provision shall be allowed a reasonable time to make up school-work
missed on those days. If the student satisfactorily completes the work, the days of absence shall be
counted as days of compulsory attendance. Excused days for travel shall be limited to not more than
one day for travel to and one day for travel from the site where the student will observe the religious
holy days. Days missed due to the observance of a religious holy day are not counted against a
student in determining loss of credit.
School Sponsored Absences
When a class is missed due to a school related activity, it is the responsibility of the student to pick up
assignments and turn in work due prior to the absence, and/or to be prepared to turn in work or take
24
exams upon returning to class. Consult the teacher or class syllabus for any modifications to this
policy. Days missed due to participation in school sponsored activities are not counted against a
student in determining loss of credit.
Personal Absences
When a parent finds it necessary to remove their child from school for three or more school days, the
parent must fill out an extended absence form. This form must be submitted within 5 days of the
absence. The teacher may assign additional work to ensure students who have been absent have
sufficient opportunity to master the essential knowledge and skills or to meet subject or course
requirements. The assignments shall be based on the instructional objectives of the subject or course
and may provide greater depth of subject matter than routine make-up work. The campus
administration will approve the absence and code it excused, or deny the request and code it
unexcused. Make-up is at 100%.
Illness
When a student’s absence for personal illness exceeds four consecutive days, the assistant
principal can ask the student to present a statement from a physician or health clinic verifying the
reason for the absence. If a student has established a questionable pattern of absences, the
principal or assistant principal has the authority to require a statement from the physician, clinic
or school nurse as a condition of classifying an absence.
College or National Collegiate Athletic Association (NCAA) visits
Each student will be allowed up to two days for college visitation during his/her junior year, and up to
two days for college visitation during his/her senior year. Juniors will be allowed two college
visitation days to be used in the spring semester only. Seniors may use two days during the first five
six weeks of the school year. No college visits will be approved during the sixth six weeks. Forms
and additional information are available in the counselors' office. Variations must be submitted to the
appropriate principal for his/her approval. Although a college visit will be coded as an excused
absence, it is considered similar to a school related absence. Under this standard, the student must
pick up assignments or turn in work prior to the absence, and/or be prepared to turn in work or take
exams upon returning to class. WHS will honor the NCAA guideline of allowing senior athletes to
have a total of 5 (2 local plus 3 NCAA) college visitation days for recruitment or scholarship
opportunities.
Health Care Professional Appointments
A student who has a documented appointment with a health care professional during regular school
hours will not be counted as absent if the student commences or returns to school on the same day of
the appointment. The appointment should be supported by a document such as a note from the health
care professional. Days missed due to appointments with health care professionals are not counted
against a student in determining loss of credit.
Unexcused Absence
An absence from school with the consent of the parent for any reason other than those listed above is
considered unexcused. The student’s make-up work will be graded at 100% credit, but the absence
will count against the student under the loss of credit laws.
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Truancy
Absences from school without the consent of the parent will be considered truancy. The student will
receive a zero for any graded work and will be subject to disciplinary action.
Procedures to Follow When Absent
Each day of a student’s absence, parents are asked to call the attendance office and report the absence.
When parents have followed the procedure to call in their child’s absence, the student must report
directly to class upon their return to school.
Parent’s Written Documentation Required after an Absence
When a student is absent from school, written documentation from the parent that describes the
reason for the absence must be provided. This is a new requirement from the Texas Education
Agency. The written documentation must be a written note signed by the parent or an email. A
note signed by the student, even with the parent’s permission, will not be accepted unless the
student is 18 or older, or is an emancipated minor under state law.
The campus will document in its attendance records for the student whether the absence is
considered by the district to be excused or unexcused. Please note that, unless the absence is for
a statutorily allowed reason under compulsory attendance laws, the district is not required to
excuse any absence, even if the parent provides a note explaining the absence.
Doctor’s Note after an Absence for Illness
Upon return to school, a student absent for more than four consecutive days because of a
personal illness must bring a statement from a doctor or health clinic verifying the illness or
condition that caused the student’s extended absence from school. [See FEC (LOCAL).] Should
the student develop a questionable pattern of absences, the principal or attendance committee
may require a statement from a doctor or health clinic verifying the illness or condition that
caused the student’s absence from school.
ACCOUNTABILITY UNDER STATE AND FEDERAL LAW
Eanes ISD and each of its campuses are held to certain standards of accountability under state
and federal law. A key component of the accountability requirements is the dissemination and
publication of certain reports and information, which include:
•
The Texas Academic Performance Report (TAPR) for the district, compiled by TEA, the
state agency that oversees public education, based on academic factors and ratings;
•
A School Report Card (SRC) for each campus in the district compiled by TEA based on
academic factors and ratings;
26
•
The district’s financial management report, which will include the financial
accountability rating assigned to the district by TEA;
•
The performance ratings of the district’s evaluation of community and student
engagement using the indicators required by law; and
•
Information compiled by TEA for the submission of a federal report card that is required
by the No Child Left Behind Act.
Information about all of these can be found on the district’s website at http://www.eanesisd.net.
Hard copies of any reports are available upon request to the district’s administration office.
TEA also maintains additional accountability and accreditation information
at http://www.texasschoolaccountabilitydashboard.org and http://www.tea.texas.gov.
BULLYING
Bullying occurs when a student or group of students engages in written or verbal expression,
expression through electronic methods, or physical conduct against another student on school
property, at a school-sponsored or -related activity, or in a district operated vehicle, and the
behavior:
•
Results in harm to the student or the student’s property;
•
Places a student in reasonable fear of physical harm or of damage to the student’s
property; or
•
Is so severe, persistent, and pervasive that it creates an intimidating, threatening, or
abusive educational environment.
This conduct is considered bullying if it exploits an imbalance of power between the student
perpetrator(s) and the student victim and if it interferes with a student’s education or substantially
disrupts the operation of the school.
Bullying is prohibited by the district and could include hazing, threats, taunting, teasing,
confinement, assault, demands for money, destruction of property, theft of valued possessions,
name-calling, rumor-spreading, or ostracism. In some cases, bullying can occur through
electronic methods, called “cyberbullying.”
If a student believes that he or she has experienced bullying or has witnessed bullying of another
student, it is important for the student or parent to notify a teacher, school counselor, principal, or
another district employee as soon as possible to obtain assistance and intervention. The
administration will investigate any allegations of bullying or other related misconduct.
If the results of an investigation indicate that bullying has occurred, the administration will take
appropriate disciplinary action. Disciplinary or other action may be taken even if the conduct did
not rise to the level of bullying. The district will also contact the parents of the victim and of the
student who was found to have engaged in the bullying. Available counseling options will be
provided to these individuals, as well as to any students who have been identified as witnesses to
the bullying.
Any retaliation against a student who reports an incident of bullying is prohibited.
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Upon the recommendation of the administration, the board may, in response to an identified case
of bullying, decide to transfer a student found to have engaged in bullying to another classroom
at the campus. In consultation with the student’s parent, the student may also be transferred to
another campus in the district. The parent of a student who has been determined by the district to
be a victim of bullying may request that his or her child be transferred to another classroom or
campus within the district. [Also see Safety Transfers/Assignments.
A copy of the district’s policy is available in the principal’s office, superintendent’s office, and on
the district’s website, and is included at the end of this handbook in the form of an appendix.
Procedures related to reporting allegations of bullying may also be found on the district’s
website.
A student or parent who is dissatisfied with the outcome of an investigation may appeal through
policy FNG(LOCAL).
[Also see Safety Transfers/Assignments, Dating Violence, Discrimination, Harassment, and
Retaliation, Hazing, policy FFI, and the district improvement plan, a copy of which can be
viewed in the campus office.]
CELEBRATIONS
Although a parent or grandparent is not prohibited from providing food for a school-designated
function or for children in the child’s or grandchild’s classroom for his or her birthday, please be
aware that children in the school may have severe allergies to certain food products. Therefore, it
is imperative to discuss this with the child’s teacher prior to bringing any food in this
circumstance. Occasionally, the school or a class may host certain functions or celebrations tied
to the curriculum that will involve food. The school or teacher will notify students and parents of
any known food allergies when soliciting potential volunteers for bringing food products.
[Also see Food Allergies]
CHILD SEXUAL ABUSE AND OTHER MALTREATMENT OF CHILDREN
The district has established a plan for addressing child sexual abuse and other maltreatment of
children, which may be accessed at www.eanesisd.net/departments/safety/students. As a parent,
it is important for you to be aware of warning signs that could indicate a child may have been or
is being sexually abused. Sexual abuse in the Texas Family Code is defined as any sexual
conduct harmful to a child’s mental, emotional, or physical welfare as well as a failure to make a
reasonable effort to prevent sexual conduct with a child. A person who compels or encourages a
child to engage in sexual conduct commits abuse. It is illegal to make or possess child
pornography or to display such material to a child. Anyone who suspects that a child has been or
may be abused or neglected has a legal responsibility, under state law, for reporting the suspected
abuse or neglect to law enforcement or to Child Protective Services (CPS).
Possible physical warning signs of sexual abuse could be difficulty sitting or walking, pain in the
genital areas, and claims of stomachaches and headaches. Behavioral indicators may include
verbal references or pretend games of sexual activity between adults and children, fear of being
alone with adults of a particular gender, or sexually suggestive behavior. Emotional warning
signs to be aware of include withdrawal, depression, sleeping and eating disorders, and problems
in school.
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A child who has experienced sexual abuse or any other type of abuse or neglect should be
encouraged to seek out a trusted adult. Be aware as a parent or other trusted adult that disclosures
of sexual abuse may be more indirect than disclosures of physical abuse and neglect, and it is
important to be calm and comforting if your child, or another child, confides in you. Reassure the
child that he or she did the right thing by telling you.
As a parent, if your child is a victim of sexual abuse or other maltreatment, the school counselor
or principal will provide information regarding counseling options for you and your child
available in your area. The Texas Department of Family and Protective Services (TDFPS) also
manages early intervention counseling programs. To find out what services may be available in
your county,
see http://www.dfps.state.tx.us/Prevention_and_Early_Intervention/Programs_Available_In_You
r_County/default.asp.
The following websites might help you become more aware of child abuse and neglect:
•
https://www.childwelfare.gov/pubs/factsheets/whatiscan.pdf
•
http://kidshealth.org/parent/positive/talk/child_abuse.html
•
http://taasa.org/resources-2/
•
http://www.oag.state.tx.us/AG_Publications/txts/childabuse1.shtml
•
http://www.oag.state.tx.us/AG_Publications/txts/childabuse2.shtml
Reports of abuse or neglect may be made to:
The CPS division of the TDFPS (1 800-252-5400 or on the web
at http://www.txabusehotline.org).
COMPLAINTS AND CONCERNS
Usually student or parent complaints or concerns can be addressed informally by a phone call or
a conference with the teacher or principal. For those complaints and concerns that cannot be
handled so easily, the board has adopted a standard complaint policy at FNG(LOCAL) in the
district’s policy manual. A copy of this policy may be obtained in the principal’s or
superintendent’s office or on the district’s website at www.eanesisd.net . If a complaint or
concern is not addressed by the teacher, the student or parent should then discuss the concern
with the appropriate assistant principal or principal. Most problems can be resolved when the
parents and staff meet to listen and problem-solve together.
Should a parent or student feel a need to file a formal complaint, the parent or student should file
a district complaint form within the timelines established in policy FNG(LOCAL). In general,
the student or parent should submit the written complaint form to the campus principal. If the
concern is not resolved, a request for a conference should be sent to the superintendent. If still
unresolved, the district provides for the complaint to be presented to the board of trustees.
COMPUTER RESOURCES
To prepare students for an increasingly technological society, the District provides technology for
instructional purposes. District computer technology includes computer workstations, iPads,
applications, databases, library catalog, online resources, Internet access, email and other
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technologies designated for use by students. Use of these resources is restricted to students working
under a teacher's supervision and for approved purposes only. With this educational opportunity
comes responsibility. It is important that students and parents read the Eanes ISD Responsible Use
Guidelines for Technology. Students and their parents will be asked to sign a user agreement
regarding use of these resources. Violations of this agreement may result in withdrawal of privileges,
school disciplinary action, and civil and/or criminal prosecution.
Students and their parents should be aware that e-mail and other electronic communications
using District computers are not private and will be monitored by District staff and are subject to
Open Records requests. [See policy CQ.]
CONDUCT
Applicability of School Rules
As required by law, the board has adopted a Student Code of Conduct that prohibits certain
behaviors and defines standards of acceptable behavior—both on and off campus as well as on
district vehicles—and consequences for violation of these standards. The district has disciplinary
authority over a student in accordance with the Student Code of Conduct. Students and parents
should be familiar with the standards set out in the Student Code of Conduct, as well as campus
and classroom rules. During any periods of instruction during the summer months, the Student
Handbook and Student Code of Conduct in place for the year immediately preceding the summer
period shall apply, unless the district amends either or both documents for the purposes of
summer instruction.
To achieve the best possible learning environment for all students, the Student Code of Conduct
and other campus rules will apply whenever the interest of the District is involved, whether on or
off school grounds, in conjunction with classes and school-sponsored activities.
Campus Behavior Coordinator
By law, each campus has a campus behavior coordinator to apply discipline management
techniques and administer consequences for certain student misconduct, as well as provide a
point of contact for student misconduct. The campus behavior coordinator at each district
campus is listed below:
•
Dr. John Carter, Westlake High School
•
Kathleen Sullivan, Hill Country Middle School
•
Steve Ramsey, West Ridge Middle School
•
Bryan Shippey, Barton Creek Elementary School
•
Brad Wirht, Bridge Point Elementary School
•
Jessica Brown, Cedar Creek Elementary School
•
Lesley Ryan, Eanes Elementary School
•
Charles McCasland, Forest Trail Elementary School
•
Jennifer Dusek, Valley View Elementary School
30
If a campus behavior coordinator is unable or not available to promptly apply discipline
management techniques and serve as a point of contact, a campus assistant principal or other
appropriate administrator will serve as campus behavior coordinator.
Confiscation of Property
Stolen items, contraband, items not needed for instructional purposes, items that are specifically
forbidden by District policy or law, and other dangerous material will be impounded. These items
may be used as evidence in school disciplinary proceedings against the students.
Disciplinary Alternative Education Program
In compliance with Texas law, the District operates a Disciplinary Alternative Education
Program (DAEP) for students who have committed certain serious offenses. The DAEP:
•
•
•
•
•
•
•
Is in a setting other than the student’s regular campus
Is located off the regular school campus
Separates students in the DAEP from students in the regular program
Focuses on English language arts, mathematics, science, history, and self-discipline
Provides for student’s educational and behavioral needs
Provides supervision and counseling
Does not provide all courses necessary for graduation.
During the DAEP assignment, a student is prohibited from attending or participating in school
sponsored or school-related activities. A student who is assigned to the DAEP may not visit any
District campus unless arrangements have been made with the DAEP administrator or campus
principal. If the student appears on any District property without permission, the student will be
charged with trespassing and be subject to further disciplinary action.
Disruptions of School Operations
Disruptions of school operations are not tolerated and may constitute a misdemeanor offense. As
identified by law, disruptions include the following:
•
Interference with the movement of people at an exit, entrance, or hallway of a district
building without authorization from an administrator.
•
Interference with an authorized activity by seizing control of all or part of a building.
•
Use of force, violence, or threats in an attempt to prevent participation in an authorized
assembly.
•
Use of force, violence, or threats to cause disruption during an assembly.
•
Interference with the movement of people at an exit or an entrance to district property.
•
Use of force, violence, or threats in an attempt to prevent people from entering or leaving
district property without authorization from an administrator.
•
Disruption of classes or other school activities while on district property or on public
property that is within 500 feet of district property. Class disruption includes making loud
31
noises; trying to entice a student away from, or to prevent a student from attending, a
required class or activity; and entering a classroom without authorization and disrupting
the activity with loud or profane language or any misconduct.
•
Interference with the transportation of students in vehicles owned or operated by the
district.
Social Events
School rules apply to all school social events. Guests attending these events are expected to
observe the same rules as students, and a student inviting a guest will share responsibility for the
conduct of his or her guest.
A student attending a social event will be asked to sign out when leaving before the end of the
event; anyone leaving before the official end of the event will not be readmitted.
Please contact the campus principal if you are interested in serving as a chaperone for any school
social events.
COUNSELING
The comprehensive guidance program in the District is an integral part of the total educational
program. Counselors assist students with developing the skills they need to enhance their personal,
social, educational and career development.
The District’s developmental guidance and counseling program meets the priority needs of students
through four delivery system components:
•
•
•
•
Guidance Curriculum provides guidance content in a systematic way to all students. Areas
addressed include self-confidence, decision-making, goal setting, communication skills, crosscultural effectiveness and responsible behavior.
Responsive Services addresses the immediate concerns of students. Areas addressed include
academic concerns; school-related concerns such as absences, school avoidance and
misbehavior; relationship concerns; abuse issues; substance use and coping with stress.
Individual Planning assists students in monitoring and understanding their own
development. Areas addressed include study skills, course selection, career opportunities and
training, utilization of test scores, development of healthy concepts and social behaviors.
System Support includes program and staff support activities and services. Areas addressed
include teacher/administration consultation, school improvement planning, guidance program
development, research, community outreach, public relations and professional development.
These guidance and counseling components address the identified needs of all students in
kindergarten through grade 12 and are implemented by certified school counselors and student
support counselors with the support of teachers, administrators, students and parents.
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Academic Counseling
Elementary and Middle/Junior High School Grade Levels
The school counselor is available to students and parents to talk about the importance of
postsecondary education and how best to plan for postsecondary education, including appropriate
courses to consider and financial aid availability and requirements.
In either grade 7 or 8, each student will receive instruction related to how the student can best
prepare for high school, college, and a career.
Personal Counseling
Guidance and Student Support counselors are available to assist students with a wide range of
personal concerns, including such areas as social, family, emotional or mental health issues, or
substance abuse. A student who wishes to meet with a counselor should make an appointment in
the counseling office. As a parent, if you are concerned about your child’s mental or emotional
health, please speak with the school counselor for a list of resources that may be of assistance.
[Also see Substance Abuse Prevention and Intervention and Suicide Awareness.]
CREDIT BY EXAM—If a Student Has Taken the Course/Subject
A student who has previously taken a course or subject—but did not receive credit or a final
grade for it—may, in circumstances determined by the principal or attendance committee, be
permitted to earn credit by passing an exam approved by the district’s board of trustees on the
essential knowledge and skills defined for that course or subject. Prior instruction may include,
for example, incomplete coursework due to a failed course or excessive absences,
homeschooling, or coursework by a student transferring from a nonaccredited school. The
opportunity to take an examination to earn credit for a course or to be awarded a final grade in a
subject after the student has had prior instruction is sometimes referred to as “credit recovery.”
The school counselor or principal would determine if the student could take an exam for this
purpose. If approval is granted, the student must score at least 70 on the exam to receive credit
for the course or subject.
The principal or attendance committee may also offer a student with excessive absences an
opportunity to earn credit for a course by passing an exam.
A student may not use this exam, however, to regain eligibility to participate in extracurricular
activities.
The parent or student is responsible for the examination fee and must make arrangements with
the District-designated testing sources, the University of Texas at Austin or Texas Tech
University.
[For further information, see the school counselor and policy EHDB(LOCAL).]
CREDIT BY EXAM FOR ADVANCEMENT/ACCELERATION—If a Student Has
Not Taken the Course/Subject
A student will be permitted to take an exam to earn credit for an academic course or subject area
for which the student has had no prior instruction, i.e., for advancement or to accelerate to the
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next grade level. The exams offered by the district are approved by the district’s board of
trustees, and state law requires the use of certain exams, such as College Board Advanced
Placement (AP) and College Level Examination Program (CLEP) tests, when applicable.
The District does not set specific dates for credit by exam testing. Testing arrangements will be
made after the student (or parent) contacts the counselor. A student in grade 6 or above will earn
course credit with a passing score of at least 80 on the exam, a scaled score of 50 or higher on an
exam administered through the CLEP, or a score of 3 or higher on an AP exam, as applicable. A
student may take an exam to earn high school course credit no more than twice. If a student fails
to achieve the designated score on the applicable exam before the beginning of the school year in
which the student would need to enroll in the course according to the school’s high school course
sequence, the student must complete the course.
A student in elementary school will be eligible to accelerate to the next grade level if the student
scores at least 80 on each exam in the subject areas of language arts, mathematics, science, and
social studies, a district administrator recommends that the student be accelerated, and the
student’s parent gives written approval of the grade advancement.
If a student plans to take an exam, the student (or parent) must contact the student’s counselor.
The District is responsible for the examination fee and will make testing arrangements with the
District-designated testing sources, the University of Texas at Austin or Texas Tech University.
DATING VIOLENCE, DISCRIMINATION, HARASSMENT, AND RETALIATION
The district believes that all students learn best in an environment free from dating violence,
discrimination, harassment, and retaliation and that their welfare is best served when they are
free from this prohibited conduct while attending school. Students are expected to treat other
students and district employees with courtesy and respect, to avoid behaviors known to be
offensive, and to stop those behaviors when asked or told to stop. District employees are
expected to treat students with courtesy and respect.
The board has established policies and procedures to prohibit and promptly respond to
inappropriate and offensive behaviors that are based on a person’s race, color, religion, gender,
national origin, disability, or any other basis prohibited by law. A copy of the district’s policy is
available in the principal’s office and in the superintendent’s office or at www.eanesisd.net
[See policy FFH.]
Dating Violence
Dating violence occurs when a person in a current or past dating relationship uses physical,
sexual, verbal, or emotional abuse to harm, threaten, intimidate, or control the other person in the
relationship. Dating violence also occurs when a person commits these acts against a person in a
marriage or dating relationship with the individual who is or was once in a marriage or dating
relationship with the person committing the offense. This type of conduct is considered
harassment if the conduct is so severe, persistent, or pervasive that it affects the student’s ability
to participate in or benefit from an educational program or activity; creates an intimidating,
threatening, hostile, or offensive educational environment; or substantially interferes with the
student’s academic performance.
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Examples of dating violence against a student may include, but are not limited to, physical or
sexual assaults; name-calling; put-downs; threats to hurt the student, the student’s family
members, or members of the student’s household; destroying property belonging to the student;
threats to commit suicide or homicide if the student ends the relationship; threats to harm a
student’s current dating partner; attempts to isolate the student from friends and family; stalking;
or encouraging others to engage in these behaviors.
Discrimination
Discrimination is defined as any conduct directed at a student on the basis of race, color, religion,
gender, national origin, disability, or any other basis prohibited by law, that negatively affects the
student.
Harassment
Harassment, in general terms, is conduct so severe, persistent, or pervasive that it affects the
student’s ability to participate in or benefit from an educational program or activity; creates an
intimidating, threatening, hostile, or offensive educational environment; or substantially
interferes with the student’s academic performance.
Examples of harassment may include, but are not limited to, offensive or derogatory language
directed at a person’s religious beliefs or practices, accent, skin color, or need for
accommodation; threatening, intimidating, or humiliating conduct; offensive jokes, name-calling,
slurs, or rumors; physical aggression or assault; graffiti or printed material promoting racial,
ethnic, or other negative stereotypes; or other kinds of aggressive conduct such as theft or
damage to property.
In addition to dating violence as described above, two other types of prohibited harassment are
described below.
Sexual Harassment and Gender-Based Harassment
Sexual harassment and gender-based harassment of a student by an employee, volunteer, or
another student are prohibited.
Examples of sexual harassment may include, but not be limited to, touching private body parts or
coercing physical contact that is sexual in nature; sexual advances; jokes or conversations of a
sexual nature; and other sexually motivated conduct, communications, or contact.
Sexual harassment of a student by an employee or volunteer does not include necessary or
permissible physical contact not reasonably construed as sexual in nature, such as comforting a
child with a hug or taking the child’s hand. However, romantic and other inappropriate social
relationships, as well as all sexual relationships, between students and district employees are
prohibited, even if consensual.
Gender-based harassment includes harassment based on a student’s gender, expression by the
student of stereotypical characteristics associated with the student’s gender, or the student’s
failure to conform to stereotypical behavior related to gender.
Examples of gender-based harassment directed against a student, regardless of the student’s or
the harasser’s actual or perceived sexual orientation or gender identity, may include, but not be
limited to, offensive jokes, name-calling, slurs, or rumors; physical aggression or assault;
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threatening or intimidating conduct; or other kinds of aggressive conduct such as theft or damage
to property.
Retaliation
Retaliation against a student might occur when a student receives threats from another student or
an employee or when an employee imposes an unjustified punishment or unwarranted grade
reduction. Retaliation does not include petty slights and annoyances from other students or
negative comments from a teacher that are justified by a student’s poor academic performance in
the classroom.
Retaliation against a person who makes a good faith report of discrimination or harassment,
including dating violence, is prohibited. Retaliation against a person who is participating in an
investigation of alleged discrimination or harassment is also prohibited. A person who makes a
false claim or offers false statements or refuses to cooperate with a district investigation,
however, may be subject to appropriate discipline.
Reporting Procedures
Any student who believes that he or she has experienced dating violence, discrimination,
harassment, or retaliation should immediately report the problem to a teacher, school counselor,
principal, or other district employee. The report may be made by the student’s parent. [See policy
FFH(LOCAL) for other appropriate district officials to whom to make a report.]
Upon receiving a report of prohibited conduct as defined by policy FFH, the district will
determine whether the allegations, if proven, would constitute prohibited conduct as defined by
that policy. If not, the district will refer to policy FFI to determine if the allegations, if proven,
would constitute bullying, as defined by law and that policy. If the alleged prohibited conduct, if
proven, would constitute prohibited conduct and would also be considered bullying as defined by
law and policy FFI, an investigation of bullying will also be conducted.
The district will promptly notify the parents of any student alleged to have experienced
prohibited conduct involving an adult associated with the district. In the event alleged prohibited
conduct involves another student, the district will notify the parents of the student alleged to have
experienced the prohibited conduct when the allegations, if proven, would constitute a violation
as defined by policy FFH.
Investigation of Report
To the extent possible, the district will respect the privacy of the student; however, limited
disclosures may be necessary to conduct a thorough investigation and to comply with law.
Allegations of prohibited conduct, which includes dating violence, discrimination, harassment,
and retaliation, will be promptly investigated.
If a law enforcement or other regulatory agency notifies the district that it is investigating the
matter and requests that the district delay its investigation, the district will resume the
investigation at the conclusion of the agency’s investigation.
During the course of an investigation and when appropriate, the district will take interim action
to address the alleged prohibited conduct.
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If the district’s investigation indicates that prohibited conduct occurred, appropriate disciplinary
action, and, in some cases, corrective action, will be taken to address the conduct. The district
may take disciplinary and corrective action even if the conduct that is the subject of the
complaint was not unlawful.
All involved parties will be notified of the outcome of the district investigation within the
parameters and limits allowed under the Family Educational Rights and Privacy Act (FERPA).
A student or parent who is dissatisfied with the outcome of the investigation may appeal in
accordance with policy FNG(LOCAL).
DISCRIMINATION
[See Dating Violence, Discrimination, Harassment, and Retaliation]
DISTRIBUTION OF LITERATURE, PUBLISHED MATERIALS, OR OTHER
DOCUMENTS
School Materials
Publications prepared by and for the school may be posted or distributed, with the prior approval
of the principal, sponsor, or teacher. Such items may include school posters, brochures, flyers,
etc.
All school publications are under the supervision of a teacher, sponsor, and the principal. All
publications are subject to prior review by the principal.
Nonschool Materials
From Students
Students must obtain prior approval from the principal before selling, posting, circulating, or
distributing copies of written or printed materials, handbills, photographs, pictures, films, tapes,
or other visual or auditory materials that were not developed under the oversight of the school.
To be considered, any nonschool material must include the name of the sponsoring person or
organization. The decision regarding approval will be made within two school days.
The principal has designated an area near the office as the location for approved nonschool
materials to be placed for voluntary viewing or collection by students. [See policy FNAA.]
A student may appeal a decision in accordance with policy FNG(LOCAL). Any student who
sells, posts, circulates, or distributes nonschool material without prior approval will be subject to
disciplinary action in accordance with the Student Code of Conduct. Materials displayed without
approval will be removed.
From Others
Written or printed materials, handbills, photographs, pictures, films, tapes, or other visual or
auditory materials not sponsored by the district or by a district-affiliated school-support
organization will not be sold, circulated, distributed, or posted on any district premises by any
district employee or by persons or groups not associated with the district, except as permitted by
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policy GKDA. To be considered for distribution, any nonschool material must meet the
limitations on content established in the policy, include the name of the sponsoring person or
organization, and be submitted to the principal/or designee for prior review. The principal/or
designee will approve or reject the materials within two school days of the time the materials are
received. The requestor may appeal a rejection in accordance with the appropriate district
complaint policy. [See policies at DGBA or GF.]
Prior review will not be required for:
•
Distribution of materials by an attendee to other attendees of a school-sponsored meeting
intended for adults and held after school hours.
•
Distribution of materials by an attendee to other attendees of a community group meeting
held after school hours in accordance with policy GKD(LOCAL) or a noncurriculumrelated student group meeting held in accordance with FNAB(LOCAL).
•
Distribution for electioneering purposes during the time a school facility is being used as
a polling place, in accordance with state law.
All nonschool materials distributed under these circumstances must be removed from district
property immediately following the event at which the materials are distributed.
DRESS CODE
The District’s dress code is established to create the proper learning environment, model good
citizenship, teach grooming and hygiene, instill discipline, prevent disruptions, minimize safety
hazards, and teach respect for authority. Proper grooming, dignity of appearance, and pride all
contribute to a successful learning environment. The school, student and parents share the
responsibility of proper dress. The campus administrators have the final authority concerning the
propriety of clothing, hairstyles, and jewelry to be worn on school property, at school activities,
or anytime a student is representing the school.
Student Dress Standards
•
Students should be dressed and groomed in a manner that is clean and neat and that will
not be a health or safety hazard to themselves or others..
•
The District prohibits any clothing or grooming that in the judgment of the administration
is inappropriate or may be reasonably expected to cause disruption of or interference with
normal school operations.
•
This prohibition includes clothing or accessories with lewd, vulgar, or obscene drawings,
pictures, images, emblems, or writings, and includes clothing or accessories that advertise
or depict tobacco products, alcoholic beverages, drugs or any other dangerous,
prohibited, or controlled substance.
•
Clothing or accessories that promote violence or otherwise distract from the learning
environment, as determined by the principal, are also prohibited.
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For safety reasons, appropriate footwear (tennis shoes or rubber soled shoes) must be worn
during physical education classes, recess, and other times of physical activity. Sandals, flipflops, and other inappropriate footwear should not be worn.
Any student violating the Dress Code will be subject to disciplinary consequences.
ELECTRONIC DEVICES AND TECHNOLOGY RESOURCES
Possession and Use of Personal Telecommunications Devices, Including Mobile
Telephones
For safety purposes, the district permits students to possess personal mobile telephones;
however, these devices must not be activated or visible during instructional time, including
during all testing, unless they are being used for approved instructional purposes. A student must
have approval to possess other telecommunications devices such as netbooks, laptops, tablets, or
other portable computers.
The use of mobile telephones or any device capable of capturing images is strictly prohibited in
locker rooms or restroom areas while at school or at a school-related or school-sponsored event.
If a student uses a telecommunications device without authorization during the school day, the
device will be confiscated.
Confiscated telecommunications devices that are not retrieved by the student or the student’s
parents will be disposed of after the notice required by law. [See policy FNCE.]
In limited circumstances and in accordance with law, a student’s personal telecommunications
device may be searched by authorized personnel. [See Searches and policy FNF.]
Any disciplinary action will be in accordance with the Student Code of Conduct. The district is
not responsible for damaged, lost, or stolen telecommunications devices.
Possession and Use of Other Personal Electronic Devices
Except as described below, students are not permitted to possess or use personal electronic
devices such as video or audio recorders, cameras, games, e-readers, or other electronic devices
in the classroom, unless prior permission has been obtained. Without such permission, teachers
will collect the items and turn them in to the principal’s office. The principal will determine
whether to return items to students at the end of the day or to contact parents to pick up the
items.
In limited circumstances and in accordance with law, a student’s personal electronic device may
be searched by authorized personnel. [See Searches and policy FNF.]
Any disciplinary action will be in accordance with the Student Code of Conduct. The district is
not responsible for any damaged, lost, or stolen electronic device.
Instructional Use of Personal Telecommunications and Other Electronic Devices
In some cases, students may find it beneficial or might be encouraged to use personal
telecommunications or other personal electronic devices for instructional purposes while on
campus. Students must obtain prior approval before using personal telecommunications or other
personal electronic devices for instructional use. Students must also sign a user agreement that
contains applicable rules for use (separate from this handbook). When students are not using the
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devices for approved instructional purposes, all devices must be turned off during the
instructional day. Violations of the user agreement may result in withdrawal of privileges and
other disciplinary action.
Responsible Use of District Technology Resources
To prepare students for an increasingly technological society, the district has made an investment
in the use of district-owned technology resources for instructional purposes; specific resources
may be issued individually to students. Use of these technological resources, which include the
district’s network systems and use of district equipment, is restricted to approved purposes only.
Students and parents will be asked to sign a user agreement (separate from this handbook)
regarding use of these district resources. Violations of the user agreement may result in
withdrawal of privileges and other disciplinary action.
Unacceptable and Inappropriate Use of Technology Resources
Students are prohibited from possessing, sending, forwarding, posting, accessing, or displaying
electronic messages that are abusive, obscene, sexually oriented, threatening, harassing,
damaging to another’s reputation, or illegal. This prohibition also applies to conduct off school
property, whether the equipment used to send such messages is district-owned or personally
owned, if it results in a substantial disruption to the educational environment.
Any person taking, disseminating, transferring, possessing, or sharing obscene, sexually oriented,
lewd, or otherwise illegal images or other content, commonly referred to as “sexting,” will be
disciplined according to the Student Code of Conduct, may be required to complete an
educational program related to the dangers of this type of behavior, and, in certain circumstances,
may be reported to law enforcement. Because engaging in this type of behavior can lead to
bullying or harassment, as well as possibly impede future endeavors of a student, we encourage
you to review with your child http://beforeyoutext.com, a state-developed program that addresses
the consequences of engaging in inappropriate behavior using technology.
In addition, any student who engages in conduct that results in a breach of the district’s computer
security will be disciplined in accordance with the Student Code of Conduct, and, in some cases,
the consequence may rise to the level of expulsion.
FEES
Materials that are part of the basic educational program are provided with state and local funds at
no charge to a student. A student, however, is expected to provide his or her own school supplies
including pens, pencils, paper, erasers, and notebooks and may be required to pay certain other
fees or deposits, including:
•
Costs for materials for a class project that the student will keep.
•
Membership dues in voluntary clubs or student organizations and admission fees to
extracurricular activities.
•
Security deposits.
•
Personal physical education and athletic equipment and apparel.
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•
Voluntarily purchased pictures, publications, class rings, yearbooks, graduation
announcements, etc.
•
Voluntarily purchased student accident insurance.
•
Musical instrument rental and uniform maintenance, when uniforms are provided by the
district.
•
Personal apparel used in extracurricular activities that becomes the property of the
student.
•
Parking fees and student identification cards.
•
Fees for lost, damaged, or overdue library books.
•
Fees for lost or damaged textbooks.
•
Fees for driver training courses, if offered.
•
Fees for optional insurance for one-to-one take home mobile technology devices.
•
Fees for optional courses offered for credit that require use of facilities not available on
district premises.
•
Summer school for courses that are offered tuition-free during the regular school year.
•
A reasonable fee for providing transportation to a student who lives within two miles of
the school. [See Buses and Other School Vehicles.]
•
A fee not to exceed $50 for costs of providing an educational program outside of regular
school hours for a student who has lost credit or has not been awarded a final grade
because of absences and whose parent chooses the program in order for the student to
meet the 90 percent attendance requirement. The fee will be charged only if the parent or
guardian signs a district-provided request form.
•
In some cases, a fee for a course taken through the Texas Virtual School Network
(TxVSN).
FUNDRAISING
Student groups or classes and/or parent groups may be permitted to conduct fundraising drives
for approved school purposes. An application for permission must be made to the principal at
least 10 school days before the event. Unless approved by the principal, fundraising by nonschool entities is not permitted on school property [For further information, see policies FJ and
GE.]
GANG-FREE ZONES
Certain criminal offenses, including those involving organized criminal activity such as gangrelated crimes, will be enhanced to the next highest category of offense if they are committed in
a gang-free zone. For purposes of the district, a gang-free zone includes a school bus and a
location in, on, or within 1,000 feet of any district-owned or leased property or campus
playground.
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GENDER-BASED HARASSMENT
[See Dating Violence, Discrimination, Harassment, and Retaliation.]
GRADING GUIDELINES
Grading guidelines for each grade level or course will be communicated and distributed to
students and their parents by the classroom teacher. These guidelines have been reviewed by
each applicable curriculum department and have been approved by the campus principal. These
guidelines establish the minimum number of assignments, projects, and examinations required
for each grading period. In addition, these guidelines establish how the student’s mastery of
concepts and achievement will be communicated (i.e., letter grades, numerical averages,
checklist of required skills, etc.). Grading guidelines also outline in what circumstances a student
will be allowed to redo an assignment or retake an examination for which the student originally
made a failing grade. Procedures for a student to follow after an absence will also be addressed.
HARASSMENT
[See Dating Violence, Discrimination, Harassment, and Retaliation.]
HAZING
Hazing is defined as any intentional, knowing, or reckless act occurring on or off campus
directed against a student that endangers the mental or physical health or the safety of a student
for the purpose of pledging, being initiated to, affiliating with, holding office in, or maintaining
membership in any organization whose members are or include other students.
Hazing will not be tolerated by the district. If an incident of hazing occurs, disciplinary
consequences will be handled in accordance with the Student Code of Conduct. It is a criminal
offense if a person engages in hazing; solicits, encourages, directs, aids, or attempts to aid
another in hazing; or has firsthand knowledge of an incident of hazing being planned or having
occurred and fails to report this to the principal or superintendent.
[Also see Bullying and policies FFI and FNCC.]
HEALTH-RELATED MATTERS
Student Illness
When your child is ill, please contact the school to let us know he or she won’t be attending that
day. It is important to remember that schools are required to exclude students with certain
illnesses from school for periods of time as identified in state rules. For example, if your child
has a fever over 100 degrees, he or she must stay out of school until fever free for 24 hours
without fever-reducing medications. In addition, students with diarrheal illnesses must stay home
until they are diarrhea free without diarrhea-suppressing medications for at least 24 hours. A full
list of conditions for which the school must exclude children can be obtained from the school
nurse.
If a student becomes ill during the school day, he or she must receive permission from the
teacher before reporting to the school nurse. If the nurse determines that the child should go
home, the nurse will contact the parent.
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The district is also required to report certain contagious (communicable) diseases or illnesses to
the Texas Department of State Health Services (TDSHS) or our local/regional health authority.
The school nurse can provide information from TDSHS on these notifiable conditions.
Contact the school nurse if you have questions or if you are concerned about whether or not your
child should stay home.
Bacterial Meningitis
State law requires the district to provide information about bacterial meningitis:
•
What is meningitis?
Meningitis is an inflammation of the covering of the brain and spinal cord. It can be
caused by viruses, parasites, fungi, and bacteria. Viral meningitis is common and most
people recover fully. Parasitic and fungal meningitis are very rare. Bacterial meningitis is
very serious and may involve complicated medical, surgical, pharmaceutical, and life
support management.
•
What are the symptoms?
Someone with meningitis will become very ill. The illness may develop over one or two
days, but it can also rapidly progress in a matter of hours. Not everyone with meningitis
will have the same symptoms.
Children (over 2 years old) and adults with bacterial meningitis commonly have a severe
headache, high fever, and neck stiffness. Other symptoms might include nausea,
vomiting, discomfort looking into bright lights, confusion, and sleepiness. In both
children and adults, there may be a rash of tiny, red-purple spots. These can occur
anywhere on the body.
The diagnosis of bacterial meningitis is based on a combination of symptoms and
laboratory results.
•
How serious is bacterial meningitis?
If it is diagnosed early and treated promptly, the majority of people make a complete
recovery. In some cases it can be fatal or a person may be left with a permanent disability.
•
How is bacterial meningitis spread?
Fortunately, none of the bacteria that cause meningitis are as contagious as diseases like
the common cold or the flu, and they are not spread by casual contact or by simply
breathing the air where a person with meningitis has been. They are spread when people
exchange respiratory or throat secretions (such as by kissing, coughing, or sneezing).
The germ does not cause meningitis in most people. Instead, most people become carriers
of the germ for days, weeks, or even months. The bacteria rarely overcome the body’s
immune system and cause meningitis or another serious illness.
•
How can bacterial meningitis be prevented?
Maintaining healthy habits, like getting plenty of rest, can help prevent infection. Using
good health practices such as covering your mouth and nose when coughing and sneezing
and washing your hands frequently with soap and water can also help stop the spread of
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the bacteria. It’s a good idea not to share food, drinks, utensils, toothbrushes, or
cigarettes. Limit the number of persons you kiss.
There are vaccines available to offer protection from some of the bacteria that can cause
bacterial meningitis.* The vaccines are safe and effective (85–90 percent). They can
cause mild side effects, such as redness and pain at the injection site lasting up to two
days. Immunity develops within seven to ten days after the vaccine is given and lasts for
up to five years.
•
What should you do if you think you or a friend might have bacterial meningitis?
You should seek prompt medical attention.
•
Where can you get more information?
Your school nurse, family doctor, and the staff at your local or regional health department
office are excellent sources for information on all communicable diseases. You may also
call your local health department or Regional Department of State Health Services office
to ask about a meningococcal vaccine. Additional information may also be found at the
websites for the Centers for Disease Control and Prevention, http://www.cdc.gov, and the
Department of State Health Services, http://www.dshs.state.tx.us.
* Please note that the TDSHS requires at least one meningococcal vaccination for a student ages
11 to 12 or for a student enrolling in grades 7 through 12, and state guidelines recommend this
vaccination be administered between ages 11 and 12, with a booster dose at 16 years of age. Also
note that entering college students must show, with limited exception, evidence of receiving a
bacterial meningitis vaccination within the five-year period prior to enrolling in and taking
courses at an institution of higher education. Please see the school nurse for more information, as
this may affect a student who wishes to enroll in a dual credit course taken off campus.
[Also refer to Immunization for more information.]
Contagious Diseases/Conditions
To protect other students from contagious illnesses, students infected with certain diseases are
not allowed to come to school while contagious. If a parent suspects that his or her child has a
contagious disease, the parent should contact the school nurse or principal so that other students
who might have been exposed to the disease can be alerted.
The school nurse or the principal’s office can provide information from the Texas Department of
State Health Services regarding these diseases.
Food Allergies
The district requests to be notified when a student has been diagnosed with a food allergy,
especially those allergies that could result in dangerous or possibly life-threatening reactions
either by inhalation, ingestion, or skin contact with the particular food. It is important to disclose
the food to which the student is allergic, as well as the nature of the allergic reaction. Please
contact the school nurse or campus principal if your child has a known food allergy or as soon as
possible after any diagnosis of a food allergy.
The district has developed and annually reviews a food allergy management plan, which
addresses employee training, dealing with common food allergens, and specific strategies for
44
dealing with students diagnosed with severe food allergies. When the district receives
information that a student has a food allergy that puts the student at risk for anaphylaxis,
individual care plans will be developed to assist the student in safely accessing the school
environment. The district’s food allergy management plan can be accessed at www.eanesisd.net .
[Also see policy FFAF and Celebrations.]
Head Lice
Head lice, although not an illness or a disease, is very common among children and is spread
very easily through head-to-head contact during play, sports, or nap time and when children
share things like brushes, combs, hats, and headphones. If careful observation indicates that a
student has head lice, the school nurse will contact the student’s parent to determine whether the
child will need to be picked up from school and to discuss a plan for treatment with an FDAapproved medicated shampoo or cream rinse that may be purchased from any drug or grocery
store. After the student has undergone one treatment, the parent should check in with the school
nurse to discuss the treatment used. The nurse can also offer additional recommendations,
including subsequent treatments and how best to get rid of lice and prevent their return.
More information on head lice can be obtained from the TDSHS website
at http://www.dshs.state.tx.us/schoolhealth/lice.shtm.
Physical Activity Requirements
Elementary School
In accordance with policies at EHAB, EHAC, EHBG, and FFA, the district will ensure that
students in full-day prekindergarten through grade 5 engage in moderate or vigorous physical
activity for at least 30 minutes per day or 135 minutes per week.
For additional information on the district’s requirements and programs regarding elementary
school student physical activity requirements, please see the principal.
Middle School
In accordance with policies at EHAB, EHAC, EHBG, and FFA, the district will ensure that
students in middle or junior high school will engage in 30 minutes of moderate or vigorous
physical activity per day for at least four semesters.
For additional information on the district’s requirements and programs regarding junior high and
middle school student physical activity requirements, please see the principal.
School Health Advisory Council (SHAC)
During the preceding school year, the district’s School Health Advisory Council (SHAC) held six
meetings. Additional information regarding the district’s SHAC is available from the Dr. Anne
Nelson, Director of Counseling and Psychological Services.
The duties of the SHAC range from recommending curriculum to developing strategies for
integrating curriculum into a coordinated school health program encompassing issues such as
school health services, counseling services, a safe and healthy school environment, recess
recommendations, improving student fitness, mental health concerns, and employee wellness.
45
[See policies at BDF and EHAA. See Human Sexuality Instruction for additional information.]
Student Wellness Policy/Wellness Plan
Eanes ISD is committed to encouraging healthy students and therefore has developed a boardadopted wellness policy at FFA(LOCAL) and corresponding plans and procedures to implement
the policy. You are encouraged to contact Dr. Anne Nelson, Director of Counseling and
Psychological Services with questions about the content or implementation of the district’s
wellness policy and plan.
Other Health-Related Matters
Physical Fitness Assessment (Grades 3–12)
Annually, the district will conduct a physical fitness assessment of students in grades 3–12 who
are enrolled in a physical education course or a course for which physical education credit is
awarded. At the end of the school year, a parent may submit a written request to the principal to
obtain the results of his or her child’s physical fitness assessment conducted during the school
year.
Vending Machines
The district has adopted and implemented the state and federal policies and guidelines for food
service, including the guidelines to restrict student access to vending machines. For more
information regarding these policies and guidelines, please contact Steve Stracke, Director of
Child Nutrition at 512-732-9060. [See policies at CO and FFA.]
Tobacco and E-Cigarettes Prohibited
Students are prohibited from possessing or using any type of tobacco product, electronic
cigarettes (e-cigarettes), or any other electronic vaporizing device, while on school property at
any time or while attending an off-campus school-related activity.
The district and its staff strictly enforce prohibitions against the use of all tobacco products, ecigarettes, or any other electronic vaporizing device, by students and all others on school
property and at school-sponsored and school-related activities. [See the Student Code of Conduct
and policies at FNCD and GKA.]
Asbestos Management Plan
The district works diligently to maintain compliance with federal and state law governing
asbestos in school buildings. A copy of the district’s Asbestos Management Plan is available in
the superintendent’s office. If you have any questions or would like to examine the district’s plan
in more detail, please contact Laura Santos-Farry, Director of Safety and Risk Managment, the
district’s designated asbestos coordinator, at 512-732-9044.
Pest Management Plan
The district is required to follow integrated pest management (IPM) procedures to control pests
on school grounds. Although the district strives to use the safest and most effective methods to
46
manage pests, including a variety of non-chemical control measures, pesticide use is sometimes
necessary to maintain adequate pest control and ensure a safe, pest-free school environment.
All pesticides used are registered for their intended use by the United States Environmental
Protection Agency and are applied only by certified pesticide applicators. Except in an
emergency, signs will be posted 48 hours before indoor application. All outdoor applications will
be posted at the time of treatment, and signs will remain until it is safe to enter the area. Parents
who have further questions or who want to be notified prior to pesticide application inside their
child’s school assignment area may contact Norm Hopkins, the district’s IPM coordinator, at
512-732-9040 or [email protected]
HOMELESS STUDENTS
You are encouraged to inform the district if you or your children are experiencing homelessness.
District staff can share resources with you that may be able to assist you and your family.
Please also check the campus website for information related to services available in the area that
can help families who are homeless.
For more information on services for homeless students, contact the district’s homeless education
liaison, Bill Bechtol, Deputy Superintendent at512-732-9020.
[See also Students Who Are Homeless.]
HOMEWORK
Students will receive homework assignments at the teacher’s discretion. Specific homework
policies are set at each campus. Parents are asked to help their child by providing the time, place,
cooperation, and encouragement to complete assignments. Students should be reminded to take
their books, supplies, and work to school each day. To promote responsibility, students are
generally not allowed to call home for forgotten work or books.
No Homework Nights
The goal of No Homework Nights is to reduce stress on students. No Homework Nights provide
an opportunity to do something special as a family without having to worry about any children
having homework.
The following guidelines apply:
1) No homework may be given on a No Homework Night including daily assignments and
studying for quizzes or tests.
2) “Double homework” is not allowed including:
a) Double homework assigned the day before a No Homework Night.
b) Double homework assigned the day of a No Homework Night that is due two days later.
c) Double homework assigned the day after a No Homework Night.
3) No tests or quizzes should be scheduled the day after a No Homework Night.
4) If a No Homework Night is on a Friday, the No Homework restriction applies to the entire
weekend. There can be no assignments due on the following Monday and no tests or quizzes
can be given on the following Monday.
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ILLNESS
[See Student Illness under Health-Related Matters.]
IMMUNIZATION
A student must be fully immunized against certain diseases or must present a certificate or
statement that, for medical reasons or reasons of conscience, including a religious belief, the
student will not be immunized. For exemptions based on reasons of conscience, only official
forms issued by the Texas Department of State Health Services (TDSHS), Immunization Branch,
can be honored by the district. This form may be obtained by writing the TDSHS Immunization
Branch (MC 1946), P.O. Box 149347, Austin, Texas 78714-9347; or online
at https://corequest.dshs.texas.gov/. The form must be notarized and submitted to the principal or
school nurse within 90 days of notarization. If the parent is seeking an exemption for more than
one student in the family, a separate form must be provided for each student.
The immunizations required are: diphtheria, tetanus, and pertussis; measles, mumps, and rubella;
polio; hepatitis A; hepatitis B; varicella (chicken pox); and meningococcal. The school nurse can
provide information on age-appropriate doses or on an acceptable physician-validated history of
illness required by the TDSHS. Proof of immunization may be established by personal records
from a licensed physician or public health clinic with a signature or rubber-stamp validation.
If a student should not be immunized for medical reasons, the student or parent must present a
certificate signed by a U.S. registered and licensed physician stating that, in the doctor’s opinion,
the immunization required is medically contraindicated or poses a significant risk to the health
and well-being of the student or a member of the student’s family or household. This certificate
must be renewed yearly unless the physician specifies a lifelong condition.
As noted at Bacterial Meningitis, entering college students must also, with limited exception,
furnish evidence of having received a bacterial meningitis vaccination within the five years prior
to enrolling in and attending classes at an institution of higher education. A student wanting to
enroll in a dual credit course taken off campus may be subject to this requirement.
[For further information, see policy FFAB(LEGAL) and the TDSHS
website: http://www.dshs.state.tx.us/immunize/school/default.shtm.]
LAW ENFORCEMENT AGENCIES
Questioning of Students
When law enforcement officers or other lawful authorities wish to question or interview a
student at school, the principal will cooperate fully regarding the conditions of the interview, if
the questioning or interview is part of a child abuse investigation. In other circumstances:
•
The principal will verify and record the identity of the officer or other authority and ask
for an explanation of the need to question or interview the student at school.
•
The principal ordinarily will make reasonable efforts to notify the parents unless the
interviewer raises what the principal considers to be a valid objection.
•
The principal ordinarily will be present unless the interviewer raises what the principal
considers to be a valid objection.
48
•
The principal will cooperate fully regarding the conditions of the interview, if the
questioning or interview is part of a child abuse investigation.
Students Taken Into Custody
State law requires the district to permit a student to be taken into legal custody:
•
To comply with an order of the juvenile court.
•
To comply with the laws of arrest.
•
By a law enforcement officer if there is probable cause to believe the student has engaged
in delinquent conduct or conduct in need of supervision.
•
By a probation officer if there is probable cause to believe the student has violated a
condition of probation imposed by the juvenile court.
•
By an authorized representative of Child Protective Services, Texas Department of
Family and Protective Services, a law enforcement officer, or a juvenile probation officer,
without a court order, under the conditions set out in the Family Code relating to the
student’s physical health or safety.
•
To comply with a properly issued directive to take a student into custody.
Before a student is released to a law enforcement officer or other legally authorized person, the
principal will verify the officer’s identity and, to the best of his or her ability, will verify the
official’s authority to take custody of the student.
The principal will immediately notify the superintendent and will ordinarily attempt to notify the
parent unless the officer or other authorized person raises what the principal considers to be a
valid objection to notifying the parents. Because the principal does not have the authority to
prevent or delay a student’s release to a law enforcement officer, any notification will most likely
be after the fact.
Notification of Law Violations
The district is required by state law to notify:
•
All instructional and support personnel who have responsibility for supervising a student
who has been taken into custody, arrested, or referred to the juvenile court for any felony
offense or for certain misdemeanors.
•
All instructional and support personnel who have regular contact with a student who is
thought to have committed certain offenses or who has been convicted, received deferred
prosecution, received deferred adjudication, or was adjudicated for delinquent conduct
for any felony offense or certain misdemeanors.
•
All appropriate district personnel in regards to a student who is required to register as a
sex offender.
[For further information, see policies FL(LEGAL) and GRAA(LEGAL).]
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LEAVING CAMPUS
Please remember that student attendance is crucial to learning. We ask that appointments be
scheduled outside of school hours as much as reasonably possible. Also note that picking up a
child early on a regular basis results in missed opportunities for learning. Unless the principal has
granted approval because of extenuating circumstances, a student will not regularly be released
before the end of the school day.
State rules require that parental consent be obtained before any student is allowed to leave
campus for any part of the school day. The district has put the following procedures in place in
order to document parental consent:
•
For students in elementary and middle school, a parent or otherwise authorized adult
must come to the office and sign the student out. Please be prepared to show
identification. Once an identity is verified, a campus representative will then call for the
student or collect the student and bring him or her to the office. For safety purposes and
stability of the learning environment, we cannot allow you to go to the classroom or other
area unescorted to pick up the student. If the student returns to campus the same day, the
parent or authorized adult must sign the student back in through the main office upon the
student’s return. Documentation regarding the reason for the absence will also be
required.
•
For students in high school, the same process will be followed. If the student’s parent will
authorize the student to leave campus unaccompanied, a note provided by the parent must
be submitted to the main office in advance of the absence, no later than two hours prior to
the student’s need to leave campus. A phone call received from the parent may be
accepted, but the school may ultimately require a note to be submitted for documentation
purposes. Once the office has received information that the student’s parent consents to
the student leaving campus, a pass will be issued to the student to hand to his or her
teacher with the necessary information. The student must sign out through the main office
and sign in upon his or her return, if the student returns the same day. If a student is 18
years of age or is an emancipated minor, the student may produce a note on his or her
own behalf. Documentation regarding the reason for the absence will be required.
•
If a student becomes ill during the school day and the school nurse or other district
personnel determines that the student should go home, the nurse will contact the student’s
parent and document the parent’s wishes regarding release from school. Unless directed
by the parent to release the student unaccompanied, the parent or other authorized adult
must follow the sign-out procedures as listed above. If a student is allowed to leave
campus by himself or herself, as permitted by the student’s parent, or if the student is age
18 or is an emancipated minor, the nurse will document the time of day the student was
released. Under no circumstances will a child in elementary or middle school be released
unaccompanied by a parent or adult authorized by the parent.
Students are not authorized to leave campus during regular school hours for any other reason,
except with the permission of the principal.
Students who leave campus in violation of these rules will be subject to disciplinary action in
accordance with the Student Code of Conduct.
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LIMITED ENGLISH PROFICIENT STUDENTS
A student with limited English proficiency (LEP), sometimes referred to as an English language
learner (ELL) in certain state statutes and state rules, is entitled to receive specialized services
from the district. To determine whether the student qualifies for services, a Language Proficiency
Assessment Committee (LPAC) will be formed, which will consist of both district personnel and
at least one parent representative. The student’s parent must consent to any services
recommended by the LPAC for a LEP student. However, pending the receipt of parental consent
or denial of services, an eligible student will receive the services to which the student is entitled
and eligible.
In order to determine a student’s level of proficiency in English, the LPAC will use information
from a variety of assessments. If the student qualifies for services and once a level of proficiency
has been established, the LPAC will then designate instructional accommodations or additional
special programs the student will require to eventually become proficient at grade level work in
English. Ongoing assessments will be conducted to determine a student’s continued eligibility
for the program.
The LPAC will also determine whether certain accommodations are necessary for any statemandated assessments. The STAAR L, as mentioned at Standardized Testing, may be
administered to a LEP student, or, for a student up to grade 5, a Spanish version of STAAR. In
limited circumstances, a student’s LPAC may exempt the student from an otherwise required
state-mandated assessment or may waive certain graduation requirements related to the English I
end-of-course (EOC) assessment. The Texas English Language Proficiency Assessment System
(TELPAS) will also be administered to LEP students who qualify for services.
If a student is considered LEP and receives special education services because of a qualifying
disability, the student’s ARD committee will make instructional and assessment decisions in
conjunction with the LPAC.
LOST AND FOUND
A “lost and found” collection box is located in the campus office. If your child has lost an item,
please encourage him or her to check the lost and found box. The district discourages students
from bringing to school personal items of high monetary value, as the district is not responsible
for lost or stolen items. The campus will dispose of lost and found items at the end of each
semester.
MAKEUP WORK
Makeup Work Because of Absence
For any class missed, the teacher may assign the student makeup work based on the instructional
objectives for the subject or course and the needs of the individual student in mastering the
essential knowledge and skills or in meeting subject or course requirements.
A student will be responsible for obtaining and completing the makeup work in a satisfactory
manner and within the time specified by the teacher. A student who does not make up assigned
work within the time allotted by the teacher will receive a grade of zero for the assignment.
51
A student is encouraged to speak with his or her teacher if the student knows of an absence ahead
of time, including absences for extracurricular activities, so that the teacher and student may plan
any work that can be completed before or shortly after the absence. Please remember the
importance of student attendance at school and that, even though absences may be excused or
unexcused, all absences account for the 90 percent threshold in regards to the state laws
surrounding “attendance for credit or final grade.” [See also Attendance for Credit or Final
Grade.]
A student involved in an extracurricular activity must notify his or her teachers ahead of time
about any absences.
A student will be permitted to make up tests and to turn in projects due in any class missed
because of absence. Teachers may assign a late penalty to any long-term project in accordance
with time lines approved by the principal and previously communicated to students.
MEDICINE AT SCHOOL
Medication that must be administered to a student during school hours must be provided by the
student’s parent. All medication, whether prescription or nonprescription, must be kept in the
nurse’s office and administered by the nurse or another authorized district employee, unless the
student is authorized to possess his or her own medication because of asthma or a severe allergy
as described below or as otherwise allowed by law.
The district will not purchase nonprescription medication to give to a student. District employees
will not give a student prescription medication, nonprescription medication, herbal substances,
anabolic steroids, or dietary supplements, with the following exceptions:
Only authorized employees, in accordance with policy FFAC, may administer:
•
Prescription medication, in the original, properly labeled container, provided by the
parent, along with a written request.
•
Prescription medication from a properly labeled unit dosage container filled by a
registered nurse or another qualified district employee from the original, properly labeled
container.
•
Nonprescription medication, in the original, properly labeled container, provided by the
parent along with a written request.
•
Herbal or dietary supplements provided by the parent only if required by the student’s
individualized education program (IEP) or Section 504 plan for a student with
disabilities.
Students whose schedules provide for regular time spent outdoors, including for recess and
physical education classes, should apply sunscreen before coming to school.
For students at the elementary level, the student’s teacher or other district personnel will apply
sunscreen to a student’s exposed skin if the student brings the sunscreen to school and requests
assistance with the application of the sunscreen. Nothing prohibits a student at this level from
applying his or her own sunscreen if the student is capable of doing so.
52
For students at the secondary level, a student may possess and apply sunscreen when necessary.
If the student will need assistance with this application, please address the need for assistance
with the school nurse.
Whether a student is at the elementary or secondary level, if sunscreen needs to be administered
to treat any type of medical condition, this should be handled through communication with the
school nurse so that the district is made aware of any safety and medical issues.
A student with asthma or severe allergic reaction (anaphylaxis) may be permitted to possess and
use prescribed asthma or anaphylaxis medication at school or school-related events only if he or
she has written authorization from his or her parent and a physician or other licensed health-care
provider. The student must also demonstrate to his or her physician or health-care provider and to
the school nurse the ability to use the prescribed medication, including any device required to
administer the medication.
If the student has been prescribed asthma or anaphylaxis medication for use during the school
day, the student and parents should discuss this with the school nurse or principal.
In accordance with a student’s individual health plan for management of diabetes, a student with
diabetes will be permitted to possess and use monitoring and treatment supplies and equipment
while at school or at a school-related activity. See the school nurse or principal for information.
[See policy FFAF(LEGAL).]
Psychotropic Drugs
A psychotropic drug is a substance used in the diagnosis, treatment, or prevention of a disease or
as a component of a medication. It is intended to have an altering effect on perception, emotion,
or behavior and is commonly described as a mood- or behavior-altering substance.
Teachers and other district employees may discuss a student’s academic progress or behavior
with the student’s parents or another employee as appropriate; however, they are not permitted to
recommend use of psychotropic drugs. A district employee who is a registered nurse, an
advanced nurse practitioner, a physician, or a certified or credentialed mental health professional
can recommend that a student be evaluated by an appropriate medical practitioner, if appropriate.
[For further information, see policy FFAC.]
NONDISCRIMINATION STATEMENT
The District believes that all students learn best in an environment free from harassment and that
their welfare is best served when they can work free from discrimination. Students are expected
to treat other students and District employees with courtesy and respect; to avoid any behaviors
known to be offensive; and to stop those behaviors when asked or told to stop. District
employees are expected to treat students with courtesy and respect.
In its efforts to promote nondiscrimination and as required by law, Eanes ISD does not
discriminate on the basis of race, religion, color, national origin, gender, sex, disability, age, or
any other basis prohibited by law, in providing education services, activities, and programs,
including CTE programs, and provides equal access to the Boy Scouts and other designated
youth groups. The following district representatives have been designated to coordinate
compliance with these legal requirements:
53
•
Title IX Coordinator, for concerns regarding discrimination on the basis of sex, including
sexual harassment or gender-based harassment:
Lester Wolff
Assistant Superintendent of Human Resources
601 Camp Craft Road
Austin, Texas 78746
(512) 732-9010
•
ADA/Section 504 Coordinator, for concerns regarding discrimination on the basis of
disability:
Molly May
Director of Special Education
601 Camp Craft Road
Austin, Texas 78746
(512) 732-9021
•
For concerns regarding discrimination on the basis of disability for facilities:
Bob Cervi
Executive Director of Facility Operations
601 Camp Craft Road
Austin, Texas 78746
(512)732-9040
•
All other concerns regarding discrimination:
Bill Bechtol
Deputy Superintendent of Curriculum, Instruction and Assessment
601 Camp Craft Road
Austin, Texas 78746
(512)732-9020
[See policies FB(LOCAL) and FFH(LOCAL).]
PHYSICAL EXAMINATIONS/HEALTH SCREENINGS
Athletics’ Participation
A student who wishes to participate in, or continue participation in, the district’s athletics
program governed by the UIL must submit certification from a health-care provider authorized
under UIL rules that the student has been examined and is physically able to participate in the
athletic program.
This examination is required to be submitted annually to the district.
Other Exams and Screenings
Health screenings include: vision, hearing, scoliosis and Acanthosis Nigricans for early identification
of health problems. Vision and hearing screenings are provided in grades K, 1, 3, 5, 7 and 9 as well
54
as for any student identified by a parent or teacher. Screenings for Acanthosis Nigricans is provided
in grades 3, 5 and 7. Scoliosis screening is provided in 5th and 8th grades. Students are required to
undergo a risk assessment for type 2 diabetes at the same time the district screens students for hearing
and vision issues, or for abnormal spinal curvatures. Parents are provided with written notification if a
referral to a physician for further evaluation is recommended.
[Also see policy FFAA.]
PLEDGES OF ALLEGIANCE AND A MINUTE OF SILENCE
Each school day, students will recite the Pledge of Allegiance to the United States flag and the
Pledge of Allegiance to the Texas flag. Parents may submit a written request to the principal to
excuse their child from reciting a pledge. [See Reciting the Pledges to the U.S. and Texas
Flags.]
State law requires that one minute of silence follow recitation of the pledges. Each student may
choose to reflect, pray, meditate, or engage in any other silent activity during that minute so long
as the silent activity does not interfere with or distract others. In addition, state law requires that
each campus provide for the observance of one minute of silence at the beginning of the first
class period when September 11 falls on a regular school day in remembrance of those who lost
their lives on September 11, 2001.
[See policy EC for more information.]
PRAYER
Each student has a right to individually, voluntarily, and silently pray or meditate in school in a
manner that does not disrupt instructional or other activities of the school. The school will not
encourage, require, or coerce a student to engage in or to refrain from such prayer or meditation
during any school activity.
PROMOTION AND RETENTION
A student will be promoted only on the basis of academic achievement or demonstrated
proficiency in the subject matter of the course or grade level, the recommendation of the
student’s teacher, the score received on any criterion-referenced or state-mandated assessment,
and any other necessary academic information as determined by the district.
In addition, at certain grade levels a student—with limited exceptions—will be required to pass
the State of Texas Assessments of Academic Readiness (STAAR), if the student is enrolled in a
public Texas school on any day between January 1 and the date of the first administration of the
STAAR.
Elementary and Middle Grade Levels
In kindergarten-grade 2, promotion to the next grade level shall be based on assessment methods
other than numerical scores. If the assessment standard is not met, the teacher shall consult with
the counselor, principal, and parent in formulating a recommendation for retention. If no
consensus is reached, the decision regarding academic retention shall be made by the principal.
In grades 3-5, promotion to the next grade level shall be based on an overall average of 70 or
above, on a scale of 100 based on course-level, grade-level standards (essential knowledge and
55
skills), which is derived by averaging the final numerical grades for language arts, mathematics,
social studies, and science. In addition, students shall attain an average of 70 or above in
language arts and mathematics.
In grades 6-8, promotion to the next grade level shall be based on an overall average of 70 on a
scale of 100 based on course-level, grade-level standards (essential knowledge and skills) for all
subject areas and a grade of 70 or above in language arts, mathematics, science, and social
studies.
In order to be promoted to grade 6, students enrolled in grade 5 must perform satisfactorily on
the mathematics and reading sections of the grade 5 assessment in English or Spanish.
In order to be promoted to grade 9, students enrolled in grade 8 must perform satisfactorily on
the mathematics and reading sections of the grade 8 assessment in English.
If a student in grade 5 or 8 is enrolled in a course that earns high school credit and for which an
end-of-course (EOC) assessment will be administered, the student will not be subject to the
promotion requirements described above for the relevant grade 5 or 8 assessment.
If a student in grades 3–8 is enrolled in a class or course intended for students above his or her
current grade level in which the student will be administered a state-mandated assessment, the
student will be required to take an applicable state-mandated assessment only for the course in
which he or she is enrolled, unless otherwise required to do so by federal law.
[See Standardized Testing.]
A student in grade 5 or 8 will have two additional opportunities to take a failed assessment. If a
student fails a second time, a grade placement committee, consisting of the principal or designee,
the teacher, and the student’s parent, will determine the additional special instruction the student
will receive. After a third failed attempt, the student will be retained; however, the parent can
appeal this decision to the committee. In order for the student to be promoted, based on standards
previously established by the district, the decision of the committee must be unanimous and the
student must complete additional special instruction before beginning the next grade level.
Whether the student is retained or promoted, an educational plan for the student will be designed
to enable the student to perform at grade level by the end of the next school year. [See policy
EIE.]
Certain students—some with disabilities and some with limited English proficiency—may be
eligible for exemptions, accommodations, or deferred testing. For more information, see the
principal, school counselor, or special education director.
Parents of a student at or above grade level 3 who does not perform satisfactorily on his or her
state-mandated exams will be notified that their child will participate in special instructional
programs designed to improve performance. The student may be required to participate in this
instruction before or after normal school hours or outside of the normal school year. Failure of a
student to attend these programs may result in violations of required school attendance as well as
the student not being promoted to the next grade level.
A Personal Graduation Plan (PGP) will be prepared for any student at the middle school or junior
high level who did not perform satisfactorily on a state-mandated assessment or is determined by
the district as not likely to earn a high school diploma before the fifth school year following
enrollment in grade 9. The PGP will be designed and implemented by a school counselor,
56
teacher, or other staff member designated by the principal. The plan will, among other items,
identify the student’s educational goals, address the parent’s educational expectations for the
student, and outline an intensive instruction program for the student. [For additional information,
see the school counselor and policy EIF(LEGAL).] For a student receiving special education
services, the student’s IEP may serve as the student’s PGP and would therefore be developed by
the student’s ARD committee.
[For information related to the development of personal graduation plans for high school
students, see Personal Graduation Plans for Students Under the Foundation Graduation
Program.]
High School Grade Levels
To earn credit in a course, a student must receive a grade of at least 70 based on course-level or
grade-level standards.
A student in grades 9–12 will be advanced a grade level based on the number of course credits
earned. [Also see Grade Level Classification.]
Students will also have multiple opportunities to retake EOC assessments. [See Graduation and
Standardized Testing for more information about EOC assessments.]
RELEASE OF STUDENTS FROM SCHOOL
[See Leaving Campus.]
REPORT CARDS/PROGRESS REPORTS AND CONFERENCES
The school operates on a semester basis and will adhere to the Texas Education Agency guidelines in
relation to curriculum offerings, sequence of courses, and amount of time of instruction per subject.
Report cards with each student’s grades and absences in each class are issued to parents each nine
weeks. State law mandates that a three-week progress report be sent home if a student is experiencing
academic difficulty. The campus policy has defined “academic difficulty” as a grade of 75 or below.
Parents should not wait for progress reports to be posted in Family Access if they feel their student is not
being successful. In such cases, a parent-teacher conference should be scheduled. Please check the
school’s website or the District calendar for specific dates when report cards and progress reports will be
posted.
The primary purpose for grading is communication. Every effort will be made to grade in a
manner that will assist the student and his parents or guardians in understanding the progress in a
course. The grades will be recorded as a numerical average on all records and report cards. See
teacher syllabus for specific grading system.
Achievement Grades
90-100
Superior
80-89
Good
75-79
Average
70-74
Passing
57
0-69
Failing
I
Temporarily Incomplete
(Assignments missing due to excused absences)
If a student has incomplete or missing work at the end the nine weeks, the teacher will certify a grade
based on completed work. The student will have one-day make-up for every day missed due to excused
absences to complete the work. Excused absences and unexcused absences with parent permission will
be graded at 100 %, and truancies at 0 %. Extensions to the one-day absence rule may be approved by
an ARD or 504 Committee or by a teacher, department supervisor and counselor agreement. If the work
is not completed within the allotted time, the original nine weeks grade will become official.
Examinations covering a semester of work will be given at the end of each semester. Curriculum
will not be included on the final on which the student has not been previously tested. Semester
exams must be administered according to the schedule established by the administration.
Without approval from the principal, teachers are not allowed to alter the semester exam
schedule.
If a student earns a fall semester grade of 65 or better in any two-semester course, the student
may continue in the spring semester and have the two semesters' grades averaged together.
Should the year's average be 70 or better, the student will receive the fall and spring credits for
the course. A failing spring semester grade will not be averaged with the fall semester grade for
credit. To be eligible for averaging, the two semesters must be taken during the same school
year. Summer school grades, correspondence course grades and credit-by-examination grades
will not be used for averaging with a semester grade of 65 or higher in order to earn credit for the
full course.
Teachers follow grading guidelines that have been approved by the principal pursuant to the
board-adopted policy and are designed to reflect each student’s relative mastery of each
assignment for the grading period, semester, or course. State law provides that a test or course
grade issued by a teacher cannot be changed unless the board determines that the grade was
arbitrary or contains an error, or that the teacher did not follow the district’s grading policy. [See
policy EIA(LOCAL) and Grading Guidelines.]
Questions about grade calculation should first be discussed with the teacher; if the question is not
resolved, the student or parent may request a conference with the principal in accordance with
FNG(LOCAL).
RETALIATION
[See Dating Violence, Discrimination, Harassment, and Retaliation.]
SAFETY
Student safety on campus, at school-related events, and on district vehicles is a high priority of
the district. Although the district has implemented safety procedures, the cooperation of students
is essential to ensuring school safety. A student is expected to:
•
Avoid conduct that is likely to put the student or others at risk.
58
•
Follow the behavioral standards in this handbook and the Student Code of Conduct, as
well as any additional rules for behavior and safety set by the principal, campus behavior
coordinator, teachers, or bus drivers.
•
Remain alert to and promptly report to a teacher or the principal any safety hazards, such
as intruders on campus or threats made by any person toward a student or staff member.
•
Know emergency evacuation routes and signals.
•
Follow immediately the instructions of teachers, bus drivers, and other district employees
who are overseeing the welfare of students.
Accident Insurance
Soon after the school year begins, parents will have the opportunity to purchase low-cost
accident insurance that would help meet medical expenses in the event of injury to their child.
Preparedness Drills: Evacuation, Severe Weather, and Other Emergencies
From time to time, students, teachers, and other district employees will participate in
preparedness drills of emergency procedures. When the command is given or alarm is sounded,
students need to follow the direction of teachers or others in charge quickly, quietly, and in an
orderly manner.
Emergency Medical Treatment and Information
If a student has a medical emergency at school or a school-related activity when the parent
cannot be reached, the school may have to rely on previously provided written parental consent
to obtain emergency medical treatment, and information about allergies to medications, foods,
insect bites, etc. Therefore, parents are asked each year to complete an emergency care consent
form. Parents should keep emergency care information up-to-date (name of doctor, emergency
phone numbers, allergies, etc.). Please contact the school nurse to update any information that
the nurse or the teacher needs to know.
Emergency School-Closing Information
Each year, parents are asked to complete an emergency release form to provide contact
information in the event that school is dismissed early or opening is delayed because of severe
weather or another emergency, or if the campus must restrict access due to a security threat.
If the campus must close, delay opening, or restrict access to the building because of an
emergency, the district will alert the community in the following ways: district listserve,
emergency notification system (Skylert), social media, and district and campus websites. In
addition, local media will be notified.
SCHOOL FACILITIES
Conduct Before and After School
Teachers and administrators have full authority over student conduct at before- or after-school
activities on district premises and at school-sponsored events off district premises, such as play
rehearsals, club meetings, athletic practices, and special study groups or tutorials. Students are
59
subject to the same rules of conduct that apply during the instructional day and will be subject to
consequences established by the Student Code of Conduct or any stricter standards of behavior
established by the sponsor for extracurricular participants.
Cafeteria Services
The District offers students nutritionally balanced lunches daily. Menus follow the National School
Lunch Program guidelines as well as the Texas Public School Nutrition Policy created by the State of
Texas. The District follows federal and state guidelines regarding food of minimal nutritional value
being served or sold on school premises during the school day. All schools exceed the new Texas
Public School Nutrition Policy standards for elementary schools. Menus are available online on
campus websites and the District website www.eanesisd.net .
The Child Nutrition Department is on a computerized account system. Students have an assigned
ID# which serves as their cafeteria account number. On-line payments to your student’s meal account
can be made by going to the following web address: http://eanes.revtrak.net/tek9.asp
You may also send cash or checks with your student, in any dollar amount, to be credited to their
account. Checks should be made payable to “EISD Child Nutrition.” All balances are carried over to
the next year.
Free and reduced-price meals are available based on financial need or household situation.
Information about a student’s participation is confidential; however, disclosure of a student’s
eligibility may be made without prior notice or consent to programs, activities, and individuals
that are specifically authorized access under the National School Lunch Act (NSLA), which is
the law that sets forth the disclosure limits for the district’s child nutrition programs. A student’s
name, eligibility status, and other information may be disclosed to certain agencies as authorized
under the NSLA to facilitate the enrollment of eligible children in Medicaid or the state
children’s health insurance program (CHIP) unless the student’s parent notifies the district that a
student’s information should not be disclosed. A parent’s decision will not affect the child’s
eligibility for free and reduced price meals or free milk.
At the elementary schools, applications for free and reduced-price meals are sent home with each
child at the beginning of the school year. In all schools, applications for free and reduced-price meals
based on financial need are available in the office or cafeteria or
at http://eanesisd.net/departments/childnutrition/forms .
To obtain account balances, refunds, etc., please contact the Child Nutrition Manager at your campus.
For other needs, please contact: Steve Stracke, Director of Child Nutrition; Phone: 512-732-9060,
Extension 20550. Fax: 512-732-9062. E-mail: [email protected]
Parents are strongly encouraged to continually monitor their child’s meal account balance. When
a student’s meal account is depleted, the district will notify the parent. The student will be
allowed to continue purchasing meals for up to 2 days or up to $6.00, whichever occurs first, and
the district will present the parent with a schedule of repayment for any outstanding account
balance. If the district is unable to work out an agreement with the student’s parent on
replenishment of the student’s meal account and payment of any outstanding balance, the student
will receive an alternate meal of a cheese sandwich, fruit and milk at no charge. A la carte
(snack) purchases cannot be made with a negative account balance.
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Library
The Library Media Centers in the District are an integral part of the instructional program at
every grade level. Professional librarians work closely with teachers to provide materials and
activities that are appropriate for the various learning styles of individual students. Books,
videos, DVDs, Internet databases and magazines are part of the collection. If any library
materials are lost or damaged, the student is expected to pay for them.
Technology is an integral part of the library at all grade levels. Students are taught at the elementary
level to use computers to locate information. District libraries are equipped with computer databases
as well as computerized online catalogs and encyclopedias. Each media center has multiple
computers that are used to access databases and internet resources.
The library provides a wide variety of materials for varying ages, ability levels, and interests of
students. If you have guidelines regarding your child’s reading or interests, please feel free to contact
the librarian.
SEARCHES
In the interest of promoting student safety and attempting to ensure that schools are safe and drug
free, district officials may from time to time conduct searches. Such searches are conducted
without a warrant and as permitted by law.
Students shall be free from unreasonable searches and seizures by school officials. School officials
may search a student's outer clothing, pockets, or property by establishing reasonable cause or
securing the student's voluntary consent. Coercion, either expressed or implied invalidates apparent
consent. A search is reasonable if it meets both of the following criteria:
•
The action is justified at the inception; i.e., the school official has reasonable grounds for
suspecting that the search will uncover evidence of a rule violation or a criminal violation.
•
The scope of the search is reasonably related to the circumstances that justified the search
in the first place; i.e., the measures adopted are reasonably related to the objectives of the
search and are not excessively intrusive in light of the age and sex of the student and the
nature of the infraction. Student lockers are school property and remain under the control
and jurisdiction of the school even when assigned to an individual student.
The student's parents or guardian shall be notified if any prohibited items are found in a student's
locker or vehicle parked on school property, or on the student's person as a result of a search
conducted in accordance with this policy.
Students’ Desks and Lockers
Students’ desks and lockers are school property and remain under the control and jurisdiction of
the school even when assigned to an individual student. Students shall not place, keep or
maintain any articles or materials in lockers that are forbidden by District policy.
Students are fully responsible for the security and contents of their assigned desks and lockers.
Students must be certain that their lockers are locked, and that the combinations are not available
to others.
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Searches of desks or lockers may be conducted at any time there is reasonable suspicion to
believe that they contain articles or materials prohibited by policy, whether or not a student is
present.
The parent will be notified if any prohibited items are found in the student’s desk or locker.
Telecommunications and Other Electronic Devices
Use of district-owned equipment and its network systems is not private and will be monitored by
the district. [See policy CQ for more information.]
Any searches of personal telecommunications or other personal electronic devices will be
conducted in accordance with law, and the device may be confiscated in order to perform a
lawful search. A confiscated device may be turned over to law enforcement to determine whether
a crime has been committed.
[See policy FNF(LEGAL) and Electronic Devices and Technology Resources for more
information.]
SEXUAL HARASSMENT
[See Dating Violence, Discrimination, Harassment, and Retaliation.]
SPECIAL PROGRAMS
The district provides special programs for gifted and talented students, homeless students,
bilingual students, migrant students, students with limited English proficiency or who are
English language learners, students diagnosed with dyslexia, and students with disabilities. The
coordinator of each program can answer questions about eligibility requirements, as well as
programs and services offered in the district or by other organizations. A student or parent with
questions about these programs should contact Bill Bechtol, Deputy
Superintendent, [email protected]
STANDARDIZED TESTING
STAAR (State of Texas Assessments of Academic Readiness)
Grades 3–8
In addition to routine tests and other measures of achievement, students at certain grade levels
are required to take the state assessment, called STAAR, in the following subjects:
•
Mathematics, annually in grades 3–8
•
Reading, annually in grades 3–8
•
Writing, including spelling and grammar, in grades 4 and 7
•
Science in grades 5 and 8
•
Social Studies in grade 8
Successful performance on the reading and math assessments in grades 5 and 8 is required by
law, unless the student is enrolled in a reading or math course intended for students above the
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student’s current grade level, in order for the student to be promoted to the next grade level. [See
Promotion and Retention for additional information.]
STAAR A will be available for an eligible student with a Section 504 accommodation plan who
has been identified with dyslexia or a related disorder, as well as for a student receiving special
education services, if the student meets state-established criteria and requires certain instructional
and assessment accommodations on a routine basis.
STAAR Alternate 2, for students receiving special education services who meet certain stateestablished criteria, will be available for eligible students, as determined by the student’s ARD
committee.
STAAR L is a linguistically accommodated assessment that is available for certain limited
English proficient (LEP) students, as determined by the student’s Language Proficiency
Assessment Committee (LPAC). A Spanish version of STAAR is also available to students
through grade 5 who need this accommodation.
STUDENTS IN FOSTER CARE
In an effort to provide educational stability, the district strives to assist any student who is
currently placed or newly placed in foster care (temporary or permanent custody of the state)
with the enrollment and registration process, as well as other educational services throughout the
student’s enrollment in the district.
Please contact Bill Bechtol, who has been designated as the district’s foster care liaison, at 512732-9020 with any questions.
[See also Students in the Conservatorship of the State for more information.]
SUBSTANCE ABUSE PREVENTION AND INTERVENTION
If you are worried that your child may be using or is in danger of experimenting, using, or
abusing illegal drugs or other prohibited substances, please contact the school counselor. The
school counselor can provide you with a list of community resources that may be of assistance to
you. The TDSHS maintains information regarding children’s mental health and substance abuse
intervention services on its website: http://www.dshs.state.tx.us/mhsa-child-adolescent-services/.
SUICIDE AWARENESS
The district is committed to partnering with parents to support the healthy mental, emotional, and
behavioral development of its students. If you are concerned about your child, please
access http://www.texassuicideprevention.org or contact the school counselor for more
information related to suicide prevention services available in your area.
SUMMER SCHOOL
Students may attend this fee-based program in order to make up failed classes, to strengthen
themselves in areas where they are weak, and/or to take courses to get ahead. Summer school
grades will not be used to determine class rank or GPA. Further information will be published
prior to registration and will be available on the campus website. Summer school offerings will
be determined based upon student interest. Special education services are not available in
summer school unless a student meets Extended School Year eligibility requirements; however,
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reasonable accommodations under Section 504 of the Rehabilitation Act of 1973 will be
available.
TEXTBOOKS, ELECTRONIC TEXTBOOKS, TECHNOLOGICAL EQUIPMENT,
AND OTHER INSTRUCTIONAL MATERIALS
Textbooks and other district-approved instructional materials are provided to students free of
charge for each subject or class. Any books must be covered by the student, as directed by the
teacher, and treated with care. Electronic textbooks and technological equipment may also be
provided to students, depending on the course and course objectives. A student who is issued a
damaged item should report the damage to the teacher. Any student failing to return an item in
acceptable condition loses the right to free textbooks and technological equipment until the item
is returned or the damage paid for by the parent; however, the student will be provided the
necessary instructional resources and equipment for use at school during the school day. A
student will not be able to take final exams during the regularly scheduled time unless the student
brings the assigned textbook or a payment receipt to the teacher. Obligation records will be
carried to the following year and may result in loss of student privileges.
TRANSPORTATION
School-Sponsored Trips
Students who participate in school-sponsored trips are required to use transportation provided by
the school to and from the event. As approved by the principal, a coach or sponsor of an
extracurricular activity may establish procedures related to making an exception to this
requirement when a parent requests that the student be released to the parent or to another adult
designated by the parent.
Buses and Other School Vehicles
The district makes school bus transportation available to all students living two or more miles
from school. This service is provided at no cost to students. . For information on bus routes
visit http://www.eanesisd.net/departments/transportation/bus-routes.
Bus routes and stops will be designated annually, and any subsequent changes will be posted at
the school and on the district’s website. For the safety of the operator of the vehicle and all
passengers, students must board buses or other vehicles only at authorized stops, and drivers
must unload passengers only at authorized stops.
A parent may also designate a child-care facility or grandparent’s residence as the regular pickup
and drop-off location for his or her child. The designated facility or residence must be on an
approved stop on an approved route. For information on bus routes and stops or to designate an
alternate pickup or drop-off location, you may contact the Transportation office at 512-732-9050.
[See the Student Code of Conduct for provisions regarding transportation to the DAEP.]
Students are expected to assist district staff in ensuring that buses and other district vehicles
remain in good condition and that transportation is provided safely. When riding in district
vehicles, including buses, students are held to behavioral standards established in this handbook
and the Student Code of Conduct. WHS students are required to have their student ID when
riding a school bus and may be required to show their ID before boarding and/or during transit.
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Students must:
•
Follow the driver’s directions at all times.
•
Enter and leave the vehicle in an orderly manner at the designated stop.
•
Keep feet, books, instrument cases, and other objects out of the aisle.
•
Not deface, destruct, or tamper with seats, windows, emergency doors, or other
equipment.
•
Not put head, hands, arms, or legs out of the window, hold any object out of the window,
or throw objects within or out of the vehicle.
•
Not possess or use any form of tobacco on any district vehicle.
•
Observe all usual classroom rules.
•
Be seated while the vehicle is moving.
•
Fasten their seat belts, if available.
•
Wait for the driver’s signal upon leaving the vehicle and before crossing in front of the
vehicle.
•
Talk quietly and not make loud noises so that the driver is distracted.
•
Follow any other rules established by the operator of the vehicle.
•
Not eat food on buses during school hours - to and from school.
Misconduct will be punished in accordance with the Student Code of Conduct; the privilege to
ride in a district vehicle, including a school bus, may be suspended or revoked.
Student Responsibilities on School Buses
Bus Stop
1. Give yourself plenty of time. Be at your stop at least five minutes before the bus is
scheduled to arrive.
2. Walk safely. Stay on sidewalks or, if there are none, walk on the left side of the road facing
oncoming traffic. Cross streets only at intersections or crosswalks.
3. Wait in an orderly manner – do not attempt to load until the bus has come to a complete
stop.
4. Enter and exit transportation in an orderly manner.
School Bus Rules (simplified version posted inside every school bus)
1. Students are to remain in their assigned seats (Bottoms on the seats, facing
forward)
2. Students are to keep heads, hands, feet, and personal objects out of the aisles and
inside the bus
3. Students are to talk quietly
4. Students will cooperate with the driver at all times
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5. Do not throw objects inside the transportation vehicle or out of the windows or
doors.
TRESPASSING
A person who is not authorized to be on the school campus will be subject to having trespassing
charges filed with the legal authorities. This includes students suspended from school and those
placed at the DAEP.
VANDALISM
The taxpayers of the community have made a sustained financial commitment for the
construction and upkeep of school facilities. To ensure that school facilities can serve those for
whom they are intended—both this year and for years to come—littering, defacing, or damaging
school property is not tolerated. Students will be required to pay for damages they cause and will
be subject to criminal proceedings as well as disciplinary consequences in accordance with the
Student Code of Conduct.
VIDEO CAMERAS
For safety purposes, video and audio recording equipment is used to monitor student behavior,
including on buses and in common areas on campus. Students will not be told when the
equipment is being used.
The principal will review the video and audio recordings routinely and document student
misconduct. Discipline will be in accordance with the Student Code of Conduct.
VISITORS TO THE SCHOOL
Parents and others are welcome to visit our schools. To ensure the safety of students and staff, all
adult visitors are required to register at the school office upon arrival. Guests are required to wear a
guest nametag for the duration of their visit. Parents are asked to schedule all visits with teachers in
advance in order to coordinate the visit with the teacher’s conference period. Visits to individual
classrooms during instructional time shall be permitted with the approval of the principal and teacher.
The duration or frequency should not interfere with the delivery of instruction or disrupt the normal
school environment. All campuses are closed to non-district student visitors unless the student has
prior permission from the campus administration. All visitors must comply with all applicable District
policies and procedures and are expected to demonstrate the highest standards of courtesy and
conduct; disruptive behavior will not be permitted.
WITHDRAWING FROM SCHOOL
A student under age 18 may be withdrawn from school only by a parent. The school requests
notice from the parent at least three days in advance so that records and documents may be
prepared. The parent may obtain a withdrawal form from the principal’s office.
On the student’s last day, the withdrawal form must be presented to each teacher for current
grade averages and book and equipment clearance; to the librarian to ensure a clear library
record; to the clinic for health records; to the school counselor for the last report card and course
clearance; and finally, to the principal. A copy of the withdrawal form will be given to the
student, and a copy will be placed in the student’s permanent record.
66
67
Glossary
Accelerated instruction is an intensive supplemental program designed to address the needs of
an individual student in acquiring the knowledge and skills required at his or her grade level
and/or as a result of a student not meeting the passing standard on a state-mandated assessment.
ACT refers to one of the two most frequently used college or university admissions exams: the
American College Test. The test may be a requirement for admission to certain colleges or
universities.
ARD is the admission, review, and dismissal committee convened for each student who is
identified as needing a full and individual evaluation for special education services. The eligible
student and his or her parents are members of the committee.
Attendance review committee is responsible for reviewing a student’s absences when the
student’s attendance drops below 90 percent, or in some cases 75 percent, of the days the class is
offered. Under guidelines adopted by the board, the committee will determine whether there
were extenuating circumstances for the absences and whether the student needs to complete
certain conditions to master the course and regain credit or a final grade lost because of absences.
DAEP stands for disciplinary alternative education program, a placement for students who have
violated certain provisions of the Student Code of Conduct.
EOC assessments are end-of-course tests, which are state-mandated, and are part of the STAAR
program. Successful performance on EOC assessments are required for graduation. These exams
will be given in English I, English II, Algebra I, Biology, and United States History.
FERPA refers to the federal Family Educational Rights and Privacy Act that grants specific
privacy protections to student records. The law contains certain exceptions, such as for directory
information, unless a student’s parent or a student 18 or older directs the school not to release
directory information.
IEP is the written record of the individualized education program prepared by the ARD
committee for a student with disabilities who is eligible for special education services. The IEP
contains several parts, such as a statement of the student’s present educational performance; a
statement of measurable annual goals, with short-term objectives; the special education and
related services and supplemental aids and services to be provided, and program modifications or
support by school personnel; a statement regarding how the student’s progress will be measured
and how the parents will be kept informed; accommodations for state or districtwide tests;
whether successful completion of state-mandated assessments is required for graduation, etc.
IGC is the individual graduation committee, formed in accordance with state law, to determine a
student’s eligibility to graduate when the student has failed to demonstrate satisfactory
performance on no more than two of the required state assessments.
ISS refers to in-school suspension, a disciplinary technique for misconduct found in the Student
Code of Conduct. Although different from out-of-school suspension and placement in a DAEP,
ISS removes the student from the regular classroom.
NCLB Act is the federal No Child Left Behind Act of 2001.
PGP stands for Personal Graduation Plan, which is required for high school students beginning
with ninth graders in the 2014–15 school year, and for any student in middle school who fails a
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section on a state-mandated test or is identified by the district as not likely to earn a high school
diploma before the fifth school year after he or she begins grade 9.
PSAT is the preparatory and readiness assessment for the SAT.
SAT refers to one of the two most frequently used college or university admissions exams: the
Scholastic Aptitude Test. The test may be a requirement for admissions to certain colleges or
universities.
SHAC stands for School Health Advisory Council, a group of at least five members, a majority
of whom must be parents, appointed by the school board to assist the district in ensuring that
local community values and health issues are reflected in the district’s health education
instruction, along with providing assistance with other student and employee wellness issues.
Section 504 is the federal law that prohibits discrimination against a student with a disability,
requiring schools to provide opportunities for equal services, programs, and participation in
activities. Unless the student is determined to be eligible for special education services under the
Individuals with Disabilities Education Act (IDEA), general education with appropriate
instructional accommodations will be provided.
STAAR is the State of Texas Assessments of Academic Readiness, the state’s system of
standardized academic achievement assessments, effective beginning with certain students for
the 2011–2012 school year.
STAAR A is an accommodated version of the STAAR that is available for certain students who
receive special education services or students who have been identified as dyslexic.
STAAR Alternate 2 is an alternative state-mandated assessment designed for students with
severe cognitive disabilities receiving special education services who meet the participation
requirements, as determined by the student’s ARD committee.
STAAR Linguistically Accommodated (STAAR L) is an alternative state-mandated assessment
with linguistic accommodations designed for certain recent immigrant English language learners.
State-mandated assessments are required of students at certain grade levels and in specified
subjects. Successful performance sometimes is a condition of promotion, and passing the
STAAR EOC assessments is a condition of graduation. Students have multiple opportunities to
take the tests if necessary for promotion or graduation.
Student Code of Conduct is developed with the advice of the district-level committee and
adopted by the board and identifies the circumstances, consistent with law, when a student may
be removed from a classroom, campus, or district vehicle. It also sets out the conditions that
authorize or require the principal or another administrator to place the student in a DAEP. It
outlines conditions for out-of-school suspension and for expulsion. The Student Code of Conduct
also addresses notice to the parent regarding a student’s violation of one of its provisions.
TELPAS stands for the Texas English Language Proficiency Assessment System, which assesses
the progress that English language learners make in learning the English language, and is
administered for those who meet the participation requirements in kindergarten–grade 12.
TSI assessment is the Texas Success Initiative assessment designed to measure the reading,
mathematics, and writing skills that entering college-level freshmen students should have if they
are to be successful in undergraduate programs in Texas public colleges and universities.
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TxVSN is the Texas Virtual School Network, which provides online courses for Texas students
to supplement the instructional programs of public school districts. Courses are taught by
qualified instructors, and courses are equivalent in rigor and scope to a course taught in a
traditional classroom setting.
UIL refers to the University Interscholastic League, the statewide voluntary nonprofit
organization that oversees educational extracurricular academic, athletic, and music contests.
70
APPENDIX I:
Freedom From Bullying Policy
Note to handbook developer: Because state law requires that the district’s policy on bullying be
distributed in its Student Handbook(s), the following has been formatted for you to more easily
insert the district’s FFI(LOCAL) policy here rather than in the body of the handbook itself.
Note that school board policies may be revised at any time. For legal context and the most
current copy of the local policy, visit [insert a link to policy code FFI]. Below is the text of Eanes
ISD’s policy FFI(LOCAL) as of the date that this handbook was finalized for this school year.
STUDENT WELFARE: FREEDOM FROM BULLYING
Adopted on [board adoption date]
Paste the text of your bullying policy FFI(LOCAL) here.
71
FFI(LOCAL)
Index
See also contagious diseases.
bilingual programs, 18, 51
bullying, 27
counseling, 27
cyberbullying, 27
policy, 71
school safety transfer, 16
See also hazing.
bus rules, 64
buses, 64
pickup and drop-off locations, 64
required conduct, 64
routes and schedules, 64
campus behavior coordinator, 30
Celebrate Freedom Week, 10
celebrations, 28
cell phones, 39
child abuse, 28
classroom parties, 28
college
visits, 21
communicable diseases
See contagious diseases.
complaints, 15, 29
conduct, 30
at social events, 32
before and after school, 59
campus behavior coordinator, 30
disrupting school operations, 31
on school buses, 64
on school transportation, 32
when school rules apply, 30
contagious diseases, 42
bacterial meningitis, 43
excluding from school, 42
leaving campus in case of illness, 50
counseling
academic
grades 7 and 8, 33
at elementary and middle/junior high
school, 33
personal, 33
credit
by exam, 33
for acceleration or advancement, 33
absences
attendance review committee, 68
excused, 21
extenuating circumstances, 23
for college visits, 21
for playing "Taps", 21
for students in foster care, 21
makeup work, 51
military families, 15, 21
unexcused, 21
See also attendance.
accelerated instruction
attendance, 20, 21
defined, 68
failure to meet passing standards on state
assessment, 20
reading instruction, 20
accident insurance, 59
accountability of the school district, 26
ADA/Section 504 coordinator, 54
anaphylaxis, 53
See also food allergies.
asbestos, 46
assistance animals, 16
attendance, 20
college visits, 21
compulsory, 20
extenuating circumstances, 23
for credit, 22
for final grade, 22
military families, 15
official attendance-taking time, 24
principal’s plan, 22
students 19 or older, 20
truancy court, 22
truancy prevention measures, 22
unexcused absences, 21
warning letter, 22
attendance review committee, 23
defined, 68
bacterial meningitis, 43
communicability, 43
defined, 43
prevention, 43
symptoms, 43
72
gender-based, 35
investigation, 36
reporting, 36
retaliation, 36
sexual, 35
hazing, 42
See also bullying.
head lice, 45
health-related matters, 42
asbestos, 46
electronic cigarettes, 46
food allergies, 44
pest management, 46
physical fitness, 45, 46
sunscreen, 52
tobacco, 46
vending machines, 46
homeless students, 17, 47
diplomas, 17
school of origin, 17
homework, 48
electronic and social media, 6
See also makeup work.
human sexuality instruction, 8
curriculum, 9
removing a child from class, 10
reviewing materials, 10
IEP. See individualized education program
(IEP).
IGC. See individual graduation committee
(IGC).
illness
leaving campus, 50
See also contagious diseases.
immunization, 48
exemptions for reasons of conscience, 48
medical exemptions, 48
required immunizations, 48
individual graduation committee (IGC)
defined, 68
individualized education program (IEP)
defined, 68
instructional materials, 11, 64
laptops, 39
law enforcement, 48
notification of law violations, 49
with prior instruction, 33
without prior instruction, 33
credit recovery, 33
dating violence, 34
Declaration of Independence
excusing a student from reciting, 10
diabetes, 53
directory information, 6
disabled students, 18
discrimination, 35
distribution
nonschool materials
by others, 37
by students, 37
school materials, 37
doctor’s appointments, 21
early mental health intervention, 63
e-cigarettes. See electronic cigarettes.
electronic cigarettes, 46
electronic media
contact between student and staff, 6
English as a second language, 18, 51
English language learner, 18, 51
exams. See tests.
extracurricular activities
fees, 40
fees, 40
fire drills, 59
Fitnessgram. See physical fitness
assessment.
food allergies, 44
management plan, 44
See also anaphylaxis.
See also celebrations.
foster care liaison, 63
foster students. See students in foster care.
fundraising, 41
gang-free zones, 41
gender-based harassment, 35
grades, 42
grading guidelines, 42
graduation
personal graduation plan (PGP)
for middle school or junior high, 56
grievances. See complaints.
harassment, 35
73
pediculosis. See head lice.
personal graduation plan (PGP)
for middle school or junior high, 56
pest management, 46
physical activity, 45
physical examinations, 8
athletic participation, 54
physical fitness assessment, 46
pledges of allegiance, 55
excusing a student from reciting, 10
police. See law enforcement.
prayer, 55
privacy
and personal telecommunications devices,
39
during an investigation of prohibited
conduct, 36
FERPA, 68
on district-owned equipment and
networks, 62
student records, 13, 15
prohibited conduct, 34
investigation, 36
reporting, 36
See also bullying; dating violence;
discrimination; harassment; hazing;
retaliation; sexting; vandalism; video
cameras.
promotion and retention, 55
personal graduation plan (PGP) for
middle school or junior high, 56
STAAR, 55
See also credit; grades; standardized tests.
protected information, 7
psychological evaluation, 5
published material
from outside sources, 37
from students, 37
school materials, 37
recording
permission, 6
without parental consent, 6
release of students from school. See leaving
campus.
religion
and immunization, 48
questioning of students, 48
students taken into custody, 49
verification of officer’s identity and
authority, 49
learning difficulties, 17
leaving campus, 50
in case of student illness, 50
signing a student out, 50
legal guardian
defined, 1
liaison for homeless children and youths, 47
liaison for students in conservatorship of the
state, 63
lice. See head lice.
limited English proficiency (LEP), 51
lost and found, 51
makeup work, 51
for absences, 51
penalties, 52
medical emergency, 59
medicine, 52
allergies, 53
asthma, 53
diabetes, 53
herbal or dietary supplements, 52
nonprescription, 52
prescription, 52
psychotropic drugs, 53
sunscreen, 52
meditation, 55
mental health, 63
early intervention, 63
military families, 15
military recruiters, 7
minute of silence, 10, 55
in observance of September 11, 2001, 55
mobile phones, 39
multiple birth siblings, 16
netbooks, 39
No Child Left Behind (NCLB) Act, 68
nondiscrimination, 53
parent
access to student records, 13
defined, 1
noncustodial, 11
rights, 3
74
counseling options, 29
reporting, 29
warning signs, 28
sexual harassment, 35
signing a student out. See leaving campus.
special education, 17, 18
special programs, 62
coordinator, 62
standardized tests, 62
limited English proficiency (LEP), 51
STAAR, 62
tutoring, 10
See also credit; grades; graduation;
promotion and retention.
State of Texas Assessments of Academic
Readiness (STAAR), 62
defined, 69
promotion and retention, 55
retaking, 56
Student Code of Conduct, 1, 11, 30, 37, 39,
40, 42, 46, 59, 60, 64, 65, 66, 68
student groups, 40, 41
student illness
leaving campus, 50
See also contagious diseases.
student records, 11, 13
accrediting organizations, 14
colleges and postsecondary schools, 14
confidentiality, 13
copies, 14
corrections, 15
court orders, 14
custodian, 14
directory information, 6
financial aid, 14
government agencies, 13
institutions of higher education, 7
military recruiters, 7
released with permission, 14
school officials, 13
students age 18 or older, 13
student work
display of, 5
publishing, 5
students in conservatorship of the state. See
students in foster care.
and surveys, 7
holy days, 21
nondiscrimination, 53
religious or moral beliefs
and removal from the classroom, 10
report cards
See also grades.
retaliation, 27, 36
rights
noncustodial parent, 11
parental, 3
student, 7
safety, 58
emergency medical treatment and
information, 59
emergency preparedness, 59
emergency school closing, 59
fire, tornado, and severe weather drills, 59
insurance, 59
on campus, 58
on district vehicles, 58
preparedness drills, 59
student conduct, 58
video cameras, 66
school closings, 59
school dances, 32
school facilities, 59
School Health Advisory Council, 8, 45
defined, 69
school nurse, 44, 48, 50, 52, 53
emergency medical treatment and
information, 59
sending a student home in case of illness,
50
student exemption from immunization, 48
searches, 61
desks and lockers, 61
district-owned equipment and networks,
62
personal electronic devices, 39, 62
Section 504. See students with disabilities.
service animals, 16
sex education. See human sexuality
instruction.
sexting, 40
sexual abuse of a child, 28
75
tests, 10, 11
confidentiality, 13
credit by exam, 33
exams for accleration or grade
advancement, 33
personal electronic devices, 39
scores, 11
See also standardized tests.
textbooks, 11, 64
Title IX Coordinator, 54
tobacco prohibited, 46
tornado drills, 59
transfers
multiple birth siblings, 16
safety reasons, 16
special education, 18
students who are victims of bullying, 28
students who engage in bullying, 16, 28
victims of bullying, 16
transportation, 64
school-sponsored trips, 64
truancy, 21
prevention measures, 22
truancy court, 22
tutoring, 10
removal from classroom, 10
school services, 10
unexcused absences, 21
vandalism, 66
vaping. See electronic cigarettes.
vending machines. See health, vending
machines.
video cameras, 66
withdrawing from school, 66
students in foster care, 16, 63
diplomas for students in conservatorship
of the state, 16
educational services, 63
enrollment assistance, 63
enrollment of students in conservatorship
of the state, 16
exemptions to compulsory attendance, 21
foster care liaison, 63
students with disabilities, 18
nondiscrimination, 53
Section 504 of the Rehabilitation Act, 18,
53
students with learning difficulties, 17
substance abuse prevention and intervention,
63
suicide awareness, 63
surveys, 7
inspecting, 8
opting out, 8
tablets, 39
teacher and staff qualifications, 15
technology
acceptable use of district resources, 40
confiscated devices, 39
instructional use of personal electronic
devices, 39
personal electronic devices, 39
personal telecommunications devices, 39
prohibited uses of district resources, 40
recording still and video images
prohibited, 39
searches of personal devices, 39
unauthorized use, 39
test preparation. See tutoring.
76
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