Supplier Guide

Supplier Guide
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
ENGINEERING SPECIFICATION
NO. POP-00-01
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1
OF 18
DATE 2/18/2010
REVISION D
PURCHASING
OPERATING
PROCEDURE
Note: The revision level of this document and any referenced documents must be verified
for latest issue before use
POP NO. POP-00-01
TITLE
NORTH AMERICAN SITE
SUPPLIER GUIDE
WRITER
APPROVED
ENGNR
QA
APPROVALS
S.Sellars
D.Houghton
N/A
AR
DATE
7/14/99
7/14/99
8/30/99
REVISIONS (SEE SHEET 2)
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
ENGINEERING SPECIFICATION
NO. POP-00-01
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DATE 2/18/2010
REVISION D
REVISION HISTORY
REVISION
ECN
A
DESCRIPTION
DATE
APPROVAL
GENERATED BY D. HOUGHTON
10/26/98
D. Houghton
B
8224
UPDATED PER ECN 8224
9/30/99
D.Houghton
C
8244
REVISED PAGE 17 PER ECN
10/1/99
FC Parlia
D
15862
COMPLETE OVERHAUL OF ENTIRE DOCUMENT
2/18/2010
D.Amato
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
ENGINEERING SPECIFICATION
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SUPPLIER GUIDELINES
TABLE OF CONTENTS
SECTION
TOPICS
PAGE #
1.0
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
1.11
1.12
1.13
1.14
1.15
1.16
1.17
1.18
1.19
1.20
1.21
1.22
1.23
1.24
2.0
3.0
4.0
5.0
CURTIS INSTRUMENTS, INC. TERMS AND CONITIONS OF PURCHASE
Acceptance Terms
Invoicing, Packing, and Shipping
Delivery
Inspection
Price
Changes
Warranty
Indemnification
Patents, Copyrights, and Trademarks
Default
Termination
Buyer’s Property
Title to drawings and Specifications
Compliance with Law
Set Off
Assignment and Subcontract
Remedies-Waiver
Effect of Invalidity
Notice of Labor Dispute
Audit
Government Contracts
Nondiscrimination Employment
Utilization of Minority Owned Business
Applicable Law
INVOICING
SUPPLIER COMPLIANCE
PURCHASER RIGHTS
QUALITY ASSURANCE
4
4
4
4
5
5
5
5
6
6
6
6
7
7
8
8
8
8
8
9
9
9
9
9
9
10
10,11
11,12
12
13
6.0
7.0
8.0
8.1
8.2
8.3
9.0
MATERIAL HANDLING SPECIFICATIONS
PURCHASE ORDER DEVIATION
ROUTING GUIDE INSTRUCTIONS
To Mount Kisco , N.Y.
To Livermore, CA
To Carolina, PR
CARRIER CONTACTS
SHIPPING INSTRUCTIONS
13,14
14
15,16,17
15
16
17
18
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
ENGINEERING SPECIFICATION
NO. POP-00-01
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DATE 2/18/2010
REVISION D
SUPPLIER GUIDE
NOTE: THE REVISION LEVEL OF THIS DOCUMENT AND ANY REFERENCED
DOCUMENTS MUST BE VERIFIED FOR LATEST ISSUE BEFORE USE.
1.0 TERMS & CONDITIONS OF PURCHASE
1.1 ACCEPTANCE TERMS: This purchase order together with any documents, drawings,
specification, data instruction, terms and conditions submitted herewith or set forth hereon
(hereinafter collectively referred to as “order”) constitutes Buyer’s offer to Seller to
purchase the goods, materials and services (hereinafter “Good”) specified on the attached
hereof. This offer when accepted constitutes the entire contract between the parties, and any
terms or conditions (include price and delivery dates) proposed by Seller which are
inconsistent with or modify this order shall be void and not in effect unless and to the extent
expressly accepted by Buyer in writing. Buyer shall only be bound by this order when
Seller executes and returns to Buyer the acknowledgment copy of the order within fifteen
(15 days) after the receipt thereof. Seller shall be bound by the order when it executes and
returns the acknowledgment or when it delivers to the Buyer any of the Goods ordered, or
renders any of the services ordered herein.
1.2 INVOICING, PACKING AND SHIPPING: Separate invoices are required for each
purchase order. All documents must include Buyer’s purchase order number, line number
and or release number and must be plainly marked on all invoices, bill of lading, packages
and containers, shipping documents, and correspondence pertaining to this order. A separate
itemized packing slip must accompany each shipment. Seller shall be responsible for safe
packing and packing and damages resulting from improper packaging will be charged to
Seller. No charge of any kind for boxing, packing, crating, cartage or storage shall be
allowed unless specifically agreed to by the Buyer in writing. Seller shall comply with
Buyer’s shipping and routing instructions appearing on the attached order. If Seller fails to
so comply, any extra expense incurred is to be charge to and assumed by the Seller. Risk of
loss or damage in transit (i.e. until delivery to Buyer) shall be upon the Seller unless
otherwise provided herein.
1.3 DELIVERY: Time is of the essence of this order. If Seller fails to make delivery or perform
the service at the time agreed upon, or performs the work hereunder in such a fashion as
endangers its ability to make timely delivery or to render timely performance of service,
Buyer reserves the right, without liability, and in additional to its other rights and remedies,
to cancel, purchase elsewhere, and hold Seller accountable for any additional costs of
damages incurred by Buyer unless written authorization to wave any or all of these failures
by the Seller is given by the Buyer. Acceptance by Buyer of any delivery after delivery date
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
ENGINEERING SPECIFICATION
NO. POP-00-01
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or otherwise shall not constitute a waiver of Buyer’s right to demand timely performance as
to future deliveries or to recover damages for the later delivery or offset such against the
purchase price. Seller shall promptly notify Buyer in writing of any delay, threatened or
actual, but such notice shall not affect any rights of Buyer hereunder, and Buyer may require
that Seller ship express and/or via premium routing to avoid or minimize delay to the
maximum extent possible, with the added cost to be borne by Seller. Buyer also reserves the
right to reject deliveries made in advance of the scheduled delivery date appearing on the
face hereof and to return said delivery at Seller’s expense, or Buyer may accept such
advance delivery and withhold payment therefor until the time payment would have been
due had the delivery arrived at the scheduled time.
1.4 INSPECTION: All goods ordered hereunder may be inspected at all times and places and at
any stage of production by the Buyer and, if this order is placed under a Government
contract, by the Government. Buyer or its customers may conduct a final inspection within a
reasonable time after the arrival of the Goods, and Buyer’s acceptance of such Goods in
subject to said final inspection. Such inspection may be by representative sampling. If upon
inspection, any of the Goods shall be found to be defective in material or workmanship, or
not in conformity with the requirements of this order, Buyer may, in addition to its other
rights: (a) require prompt correction or replacement thereof at Seller’s expense, including
transportation charges; (b) rework, or have reworked any such goods at Seller’s expense for
the purpose of conforming the goods to contractual requirements; (c) reject any such goods
and require the Seller to immediately remove them (Buyer to be repaid or credited the full
invoice price therefor plus transportation charges) and (d) cancel the contract with respect of
goods not yet delivered. Buyer’s inspection of and/or payment shall not be deemed a waiver
of any Buyer’s rights hereunder. Risk or loss as to Goods rejected hereunder by Buyer shall
be on Seller.
1.5 PRICE: Seller represents that prices quoted to or paid by Buyer shall not exceed current
prices charged to any other customer of seller for items which are the same or substantially
similar to the Goods ordered hereunder, taking into account the quantity under
consideration, and Seller will forthwith refund any amounts paid by the Buyer in excess of
such price. Buyer will receive the benefit of any reduction in the price of Goods order
hereunder that is made between the date of placement of this order of this order and the date
of acceptance of the goods by the Buyer. Seller prices shall comply with all applicable
government regulations in effect at the time of quotation, sale or delivery.
1.6 CHANGES: Buyer shall have the right at any time by written notice to make changes in
drawings, specification, designs, delivery schedules, quantities, place of delivery, and
packing and shipping instructions. Upon receipt of any such notice, Seller shall proceed
promptly to make the changes in accordance with the terms of the notice. If any such
change causes an increase or decrease in the cost of the Goods or in the time required for
performance, Seller must notify Buyer in writing within ten (10 days) of the change order,
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
ENGINEERING SPECIFICATION
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and Buyer and Seller shall in good faith attempt to negotiate an equitable adjustment in price
and/or delivery schedule, and shall modify this contact accordingly. Failure of Seller to
notify the Buyer within the said ten day period shall constitute Seller’s consent to perform
the change without increase in price or change in delivery schedule.
1.7 WARRANTY: In additional to Seller’s standard warranty and all warranties implied by law,
Seller warrants that all goods delivered hereunder shall strictly conform to applicable
specifications, drawings, descriptions and samples, and will be of marketable quality of
good workmanship and material, fit for the use intended and free from defects (including
latent defect and defects in design when design is Seller’s responsibility), claims
encumbrances or liens. Seller’s warranties, together with all warranties implied by law,
shall run to Buyer and its customers or users of the goods ordered hereunder. Seller agrees
that Buyer’s warranty rights shall survive and shall not be affected by Buyer’s inspection,
approval, acceptance, use of or payment for all or any part of said goods, or by Seller’s
delivery of all or any part of said goods.
1.8 INDEMNIFICATION: Seller agrees to indemnify Buyer and its customers and hold them
harmless from and against liability, losses and expenses, including court costs and
reasonable attorney’s fees, arising out of or related to any claims, demand, legal action or
judgment based upon or arising out of (a) any defects in the Goods order hereunder
(including latent defects and defects in design) (b) Seller’s breach of any express or implied
warranty; (c) Seller’s breach of any other term or condition of the contact; (d) Seller’s
violation of any applicable local, state or Federal statue, regulation or directive. This
indemnification by Seller shall also cover any goods, materials or services supplied by
Seller’s subcontractors.
1.9 PATENTS, COPYRIGHTS AND TRADEMARKS: Seller warrants that the sale, use or
incorporation into manufactured products of the Goods furnished hereunder shall not
infringe or contribute to the infringement of any valid patent, copyright or trademark. Seller
agrees to protect, save harmless, and indemnify Buyer and its customers from and against all
liability, losses, and expenses, including Court costs and attorney’s fees, arising out of or
related to any claims, demands, legal actions or proceedings for actual or alleged
infringement of or interference with any patent, copyright, trademark or other right
concerning the Goods furnished hereunder, which claims, demands, legal action or
proceedings Seller agrees to defend. The fact that Buyer furnishes specifications to Seller
with respect to any such Goods shall neither relieve the Seller from its obligations hereunder
not limit the Seller’s liability therefor.
1.10 DEFAULT: In the event Seller shall fail to comply with any of its obligations under this
purchase order, Buyer may terminate this order in full or in part by written notice to Seller,
and may consider such non-compliance as a breach of contract. Further, Buyer may
terminate for Seller’s default if any proceedings in bankruptcy, voluntary or involuntary, are
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
ENGINEERING SPECIFICATION
NO. POP-00-01
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commenced by or against the Seller, or if any receiver is appointed with or without Seller’s
consent, or if Seller makes any assignment for the benefit of creditors, or if Seller commits
any other act of bankruptcy or becomes insolvent or unable to meet its debits as they mature
or cause to conduct its operations in the normal course of business. If this contract is
terminated for default, Buyer, in additional to all other rights afforded by law for Seller’s
breach of contract, shall have the right to charge the Seller the amount by which the cost of
fabricating or procuring the canceled Goods from another source exceed the prices specified
herein, and Buyer may set off any such charge against any amounts which may become
payable to Seller under the contract or otherwise. Upon such termination Seller will deliver
to Buyer any of the Goods, parts or materials for which Buyer shall make written request at
or after termination and Buyer will pay Seller the fair value of any such property so
requested and delivered.
1.11 TERMINATION: Without affecting its right to terminate this order under the paragraph
title “DEFAULT” above, Buyer may, for its convenience, terminate work under this
purchase order in whole or in part at any time by written notice to Seller. In the event of
such convenience termination, Seller agrees to accept as its sole remedy for termination the
cost of all work performed prior to the date of termination, and reasonable costs incurred by
Seller in terminating the work, less any amount recoverable as useable inventory or scrap
value; provided, however, that Buyer shall have no liability whatsoever for Goods which are
the Seller’s standard stock, and Seller agrees to waive all claims for damages and anticipated
profits arising out of Seller’s unused or idle facilities.
1.12 BUYER’S PROPERTY: Unless otherwise agreed in writing, all property used by Seller in
connection with this order which is owned, furnished, charged to or paid for by the Buyer,
including but not limited to materials, tools, dies, jigs, molds, patterns, fixtures, and
equipment, and any replacement thereof, shall be and remain the property of Buyer, and may
be inspected at and removed from Seller’s premises at any time without cost or expense to
Buyer and Buyer shall have free access to Seller’s premises for the purpose of inspection or
removing such property. All such property shall be identified and marked as Buyer’s
property, used only for this order and adequately insured by Seller at its expense for Buyer’s
protection in an amount equal to the replacement cost thereof, with loss payable to Buyer.
Seller shall assume all liability for and maintain and repair such property and return the
same to Buyer in its original condition, reasonable ware and tear expected, and when such
property is no longer required hereunder, Seller shall furnish Buyer with a list thereof and
shall comply with any Buyer disposition instructions applicable thereto.
1.13 TITLE TO DRAWINGS AND SPECIFICATIONS: Buyer shall at all times have title to
all drawings and specifications furnished by Buyer to Seller and intended for use in
connection with this order. Seller shall hold such drawings and specifications in confidence
and shall use some only in connection with the order and shall not disclose such drawings or
specifications or any information regarding this order to any person, firm or corporation
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
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REVISION D
other than Buyer’s or Seller’s employees, subcontractors or Government inspectors. Seller
shall upon Buyer’s request or upon completion of the order, promptly return all drawings,
specifications and documents supplied by Buyer. Seller shall impose and enforce the
restrictions contained in this paragraph upon its employees, subcontractors and suppliers.
1.14 COMPLIANCE WITH LAW: Seller warrants that in the performance of this contract it
will comply with all applicable laws, executive orders, regulations, ordinances,
proclamations, demands and requisitions of the United States Government or any state or
local government authority which may now or hereafter govern performance hereunder, all
of which are incorporated herein by reference and made a part hereof. Without limiting the
generality of the foregoing, Seller warrants and represents (and will expressly warrant and
represent on each invoice) that all Goods specified on this order will be manufacturer and
furnished by Seller in accordance with all applicable standards, provisions, and stipulations
of the FAIR LABOR STANDARDS ACT OF 1938 (52 STAT 1060, 29 U.S.C.201) Seller
will indemnify and save Buyer harmless from or against any and all losses, penalties, claims
and expenses (including court costs and reasonable attorney’s fees) resulting from Seller’s
noncompliance of this paragraph.
1.15 SET OFF: Buyer shall be entitled at all times to set off any amount owing at any time from
Seller to Buyer against any amount payable to Seller by Buyer under this order or at any
other time.
1.16 ASSIGNMENT AND SUBCONTRACT: Neither this order nor any of the sums due or to
become due hereunder or any of the work to be performed hereunder may be assigned by
Seller, nor may Seller subcontract for completed or substantially completed goods that are to
be furnished hereunder or major components thereof without Buyer’s prior written consent.
The terms and conditions of this order shall bind any permitted successors and assigns. Any
consent by Buyer to assignment shall not be deemed to waive Buyer’s right to set off of
Buyer’s claim arising out of this or any other truncations with Seller, or to settle or adjust
matters with Seller without notice to permitted successions and assigns.
1.17 REMEDIES-WAIVER: The rights and remedies provided Buyer herein shall be
cumulative, and in addition to any other rights and remedies provided by law or equity.
Buyer’s waiver of Seller’s breach of any term or condition of this order shall not constitute a
waiver of any other breach by Seller, either of the same term or condition, or of any other
term or condition hereof. Failure or delay of Buyer to insist upon strict performance of any
of the terms or conditions hereof, or to exercise any rights or remedies provided herein or by
law, or to properly notify Seller in the even of breach, or Buyer’s acceptance of or payment
for any goods hereunder or approval of any design, shall not release Seller from any of the
warranties or obligations of this order and shall not be deemed to waiver of any right of
Buyer to insist upon strict performance thereof, or of any rights or remedies of Buyer as to
any such Goods.
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
ENGINEERING SPECIFICATION
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REVISION D
1.18 EFFECT OF INVALIDITY: The invalidity in whole or in part of any provision hereof
shall not affect the validity of any other provision.
1.19 NOTICE OF LABOR DISPUTE: Whenever an actual or potential labor dispute is
delaying or threatens to delay the timely performance of this order, Seller shall immediately
give Buyer notice thereof, including all relevant information with respect thereto.
1.20 AUDIT: Seller shall maintain up-to-date records pertaining to the cost of performing this
order, in such detail as will accurately reflect all net costs, direct or indirect, of labor,
materials, equipment, supplies and services for which payment is to be made hereunder.
Such records shall be subject to audit by Buyer if this order is on a cost-plus-fixed-fee basis,
or whenever, in the opinion of the Buyer, such records are relevant.
1.21 GOVERNMENT CONTRACTS: If this order indicates that it is placed under a United
States Government contract, Seller agrees to allow the Comptroller General of the United
States or any duly authorized government representative to have access to and the right to
examine any directly pertinent books, documents, papers and records of Seller involving
transactions related to this order. Seller further agrees to comply with all Government
Procurement Regulations applicable to such orders, where they be Federal Acquisition
Regulations or otherwise.
1.22 NONDISCRIMINATION IN EMPLOYMENT: Seller will not discriminate against any
employee or applicant for employment because of race, religion, color, sex, age or national
origin. Seller will comply with all applicable Federal, state and local laws, executive orders
and regulations pertaining to Equal Employment Opportunity.
1.23 UTILIZATION OF MINORITY OWNED BUSINESS: To support Government policy
as declared by Congress, and as consistent with the efficient performance of this order,
Seller agrees to accomplish a maximum amount of subcontracting to small business and
minority owned business concerns when such can be done at prices no higher than are
obtainable elsewhere.
1.24 APPLICABLE LAW: Purchase orders generated from the New York facility shall be
deemed to have been entered into and shall be construed and interpreted in accordance with
the laws of the State of New York.
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
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NO. POP-00-01
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REVISION D
2.0 INVOICING
2.1 Do not include the original invoice with shipments of materials. Electronic invoicing and/or
consolidated invoicing is encouraged. Otherwise mail all original invoices to:
Curtis Instruments, Inc.
Accounts Payable
200 Kisco Avenue
Mt. Kisco, NY 10549
2.2 Terms of payments begin from date of receipt of materials or invoice date, whichever is later.
3.0 SUPPLIER COMPLIANCE
3.1 SCHEDULED ORDERS
Scheduled orders are purchase orders with pre determined scheduled delivery dates as
agreed upon between the Seller and Buyer. Listed below are the ground rules on how to
process a scheduled order.
• Buyer places a scheduled purchase order onto Seller indicating quantities and specific
delivery dates on which the goods must be received on Curtis’ dock. In some cases there
may be multiple delivery dates listed on the purchase order.
• Failure to deliver parts by the date indicated on the schedule order may result in
penalties; refer to the Terms and Conditions 1.3: DELIVERY for what those penalties
may be.
3.2 BLANKET PURCHASE ORDERS
Blanket orders, also known as “Pull Orders” are purchase orders that do not have predetermined scheduled delivery dates but have what is known as “releases” as defined below.
Listed below are the ground rules on how to process a blanket order and the liabilities
associated with them.
•
•
•
•
•
Buyer will place a Blanket order generally not exceeding a 6 month forecast provided
separately to the Seller.
Blanket orders are generally valid for 24 months from the original date ordered unless
Buyer and Seller agree upon a subsequent date.
Seller agrees to maintain 3 months worth of forecasted quantity as “bonded” or available
stock on hand at all times.
Release quantities (or “pulls”) will be established between the Buyer and Seller at the
time the blanket order is created.
Releases are flexible and will be made based upon manufacturing needs, established
multiples and frequencies depending on the value of the commodity.
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
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Seller will notify the Buyer when the remaining quantity on order approaches the desired
3 month bonded quantity. If the 3 month bond drops below the established amount
without notice from the Seller to Curtis and ultimately to zero stock causing a break in
production in any of the Curtis Instruments manufacturing sites, the result will be the
Seller accepting the responsibility to pay for any and all expediting fees including freight
to restore supply of the item to that site. This includes any premium manufacturing or
freight charges incurred by Curtis Instruments to meet our customers required dock date.
If agreed upon between Buyer and Seller blanket orders may be increased at any time
which extends the life of the blanket order accordingly.
Seller is required to submit to the Buyer on a quarterly basis a report of bond status.
3.3 INVENTORY LIABILITY (FABRICATED PARTS or OTHERWISE)
If a purchase order (either a blanket or scheduled) needs to be canceled or rescheduled out
by the Buyer, Curtis Instruments’ liability will be limited to 3 months or less of forecasted
demand of the Seller’s finished inventory including any quantity in transit to Curtis.
Any finished inventory manufactured or stocked by the Seller over and above the 3 month
forecasted amount (or next release if on a blanket) will solely be the liability of the Seller
unless otherwise approved by the Buyer for use. This liability limitation does not apply to
items that are agreed to be NCNR.
3.4 NCNR PARTS (Non Cancelable Non Returnable)
• These parts are to be handled strictly on a case by case basis.
• Liability on NCNR parts is limited to the purchase order remaining quantity.
• NCNR’s require an authorized signature from Curtis acknowledging the NCNR status.
• At the Buyer’s request, the Seller will make every attempt to liquidate the remaining
quantity to the open market should said parts no longer be required by the Buyer.
• Seller shall provide a list to the Buyer, on a quarterly basis, NCNR purchase orders with
remaining quantities.
4.0 CURTIS INSTRUMENTS, INC. PURCHASER RIGHTS
4.1 Purchase Orders are not valid unless signed by the buyer and/or countersigned by the
Purchasing Management of Curtis Instruments, Inc.
4.2 Unless written authorization is given by the Buyer Curtis Instruments, Inc. may refuse or
return a shipment at the Seller’s expense and without the Seller’s prior return authorization
when:
• Shipments that are received outside the receipt “tolerance window”. This window for
receipt of materials is defined as 8 working days prior to due date, zero days late.
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
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Goods received before the “tolerance window” are also subject to charge back to the
Seller for freight and administrative cost of $100.00 over and above the value of the
goods and may returned at the Sellers expense.
Shipment in excess of quantities ordered.
Goods not to the specification requested or which are not specified in the purchase
order.
Goods not meeting the specifications or quality standards will be returned at Seller’s
expense, including transportation both ways.
4.3 Curtis Instruments reserves the right to cancel all or any part of this order which has not
actually been shipped by the supplier in the event Curtis Instruments’ business is interrupted
because of strikes, labor disturbances, lockouts, riot, fire, acts of God, or any other cause,
whether like or unlike the foregoing, if beyond the reasonable efforts of the purchaser to
control.
4.4 Curtis Instruments reserves the right to cancel this order or reject any shipments made in
violation of instructions of this order. Any losses incurred, as a result of deviation from
these instructions will be charged to the supplier’s account.
4.5 Curtis Instruments reserves the right to charge back costs associated to production line
interruptions that are a direct result of the supplier’s failure to execute the Purchase Order
including, but not limited to:
• Late delivery
• Non-Conforming Material
• Recalls by Supplier
4.6 Acceptance of this Supplier Guide or shipment of any part thereof against Purchase Orders
dated after February 16, 2010 constitutes an agreement to all stipulations and immediately
applies to all orders in Sellers’ possession.
5.0 QUALITY ASSURANCE
5.1 The term Quality incorporates all processes including paperwork accuracy (i.e. bar-code
labels, correct part numbers, and quantities shipped, etc.) the use of the appropriate shipping
containers, and compliance with Curtis Instruments, drawings and/or specifications. These
requirements and others are all captured under the “Supplier Quality Guidelines” which can
be supplied to the latest revision upon request.
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
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REVISION D
SHIPPING INSTRUCTIONS
6.0 MATERIAL HANDLING SPECIFICATIONS
6.1 PACKING AND SHIPPING: Each carton, shipping container (in the case of master
packing), should be marked as follows:
• Purchase Order Number, Line Item Number and/or Release Number.
• Curtis Part Number
• Number of Cartons (1 of 5, 2 of 5, etc.)
• Quantity per part per carton
• Tracking Number
• Ship to address label
6.2 Place one copy of the packing slip in a pouch on the outside of carton number one, and a
second copy of the packing slip marked “duplicate” inside of carton number one.
6.3 Domestic shipments scheduled for the same week and consigned to the same Curtis facility
must be combined on one Bill of Lading to determine the proper freight and selection of
preferred carrier. Only one shipment per week will be accepted at Curtis Instruments’
expense unless authorized by Curtis. Sellers under the Curtis Instruments auto
Replenishment program are exempt. All additional and unapproved logistics expenses
incurred will be charged back to the supplier.
International shipments scheduled for the same month and consigned to the same Curtis
facility must be combined on one Bill of Lading to determine the proper freight and
selection of preferred carrier. Only one shipment per month will be accepted at Curtis
Instruments’ expense unless authorized by Curtis. Sellers under the Curtis Instruments auto
Replenishment program are exempt. All additional and unapproved logistics expenses
incurred will be charged back to the supplier.
6.4 If the full quantity of the purchase order line or release is not shipped, all freight charges on
subsequent shipments of that purchase order line or release will be at the Seller’s expense.
6.5 Freight is to be shipped collect against Curtis Instruments’ account appropriate for the
selected carrier unless otherwise authorized. See section 8.0
6.6 Freight charges will be charged back to the Sellers when goods are received outside of the
“tolerance window” (as defined under 4.2), if the wrong carrier was selected, or when
multiple shipments made within the same week were not combined on the same waybill.
Late shipments should be shipped via air or other expedited service at the Seller’s expense.
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
ENGINEERING SPECIFICATION
NO. POP-00-01
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DATE 2/18/2010
REVISION D
6.7 Any extraordinary costs incurred by Curtis due to non-compliance with this Supplier Guide
including improper carrier or service selection will be subject to a charge back to the Seller
plus a processing charge of $100.00 to offset the administrative cost over and above the
value of the goods.
6.8 Insurance should not be declared on the shipping documents for those shipments where
Curtis Instruments, Inc. is responsible for the freight charges.
6.9 Single cartons shall not exceed 50 LB (22 KG) unless approved by the Curtis Logistics
Department.
6.10 Special Note - Any shipments made at the Seller’s expense may be routed by their preferred
carriers, but must still arrive within the tolerance window defined by the purchase order
line or release due date.
7.0 PURCHASE ORDER DEVIATION
7.1 In addition to the above instructions, deviations listed below, will result in an increase to the
Supplier Cost Index. The Supplier Cost Index is a calculation used by Purchasing to weigh
a supplier’s performance for future business considerations.
• Carton number one does not contain the requested packing slips.
• PO number, PO line number, PO release number is missing, is incorrect or incomplete
on the carton.
• Merchandise is received outside the “tolerance window.”
• Incorrect material is received.
• Separate purchase orders were not packed in separate cartons. (Exceptions would be
when master packing is utilized).
• Cartons are not marked with in accordance with, paragraph 6.1
• Over shipped material received was not ordered.
• Substitute material received was not approved.
• Material not shipped in accordance with Curtis Instruments, Inc. Routing Guide
instructions with respect to carrier selection.
• Certificate of Compliance not provided when required.
• Bill of Lading not showing PO numbers and proper freight classification.
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
ENGINEERING SPECIFICATION
NO. POP-00-01
PAGE
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DATE 2/18/2010
REVISION D
8.0 ROUTING GUIDE INSTRUCTIONS
8.1 CURTIS INSTRUMENTS, NEW YORK, HEADQUARTERS
The following shipping information contains instructions for shipments destined for Curtis
Instruments in Mount Kisco, New York.
Ship to address:
Curtis Instruments, Inc.
210 Kisco Ave
Mt. Kisco NY 10549
Tel 914-666-2971
Fax 914-666-2188
8.1.1 Please allow enough transit time for goods to arrive by the due date specified on our
Purchase Orders. For class verification please contact our logistics department at 914242-6523.
8.1.2 Shipments other then UPS must be noted as freight collect with our account numbers
referenced or when appropriate “Third Party Billing Prepaid” to Curtis Instruments, Mt.
Kisco, NY. Purchase Order numbers must be noted on the Bills of Lading with the
individual carton count by Purchase Order.
8.1.3 Specific routing on the face of the purchase order must be adhered to unless permission to
deviate is granted by Curtis Instruments, Inc.
8.1.4 DOMESTIC FREIGHT INSTRUCTIONS:
• Shipments less then 200 LBS or 8 ctns or less are to be shipped via UPS Ground
collect (contact your buyer for account information).
• Shipments 201 LBS to 500 LBS are to be shipped via Stevens Global (paragraph
9.1)
• Shipments 501 LBs or greater are to be shipped via YRC (paragraph 9.2)
8.1.5 INTERNATIONAL FREIGHT INSTRUCTIONS:
• Shipments 200 LBS or less are to be shipped via UPS World Wide Expedited using
account (contact your buyer for account information).
• Shipments 201 LBS or greater are to be shipped via Expeditors International
Deferred Service (paragraph 9.3)
8.1.6
Contact the buyer for any expedited shipments being made at Curtis’ request.
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
ENGINEERING SPECIFICATION
NO. POP-00-01
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DATE 2/18/2010
REVISION D
8.2 CURTIS INSTRUMENTS, PMC DIVISION, LIVERMORE, CA.
The following shipping information contains instructions for shipments destined for Curtis
Instruments PMC Division located in Livermore California.
Curtis Instruments, Inc.
235 Airway Blvd
Livermore, CA 94551
Tel 925-961-1088
Fax 925-961-1099
8.2.1 Please allow enough transit time for goods to arrive by the due date specified on our
Purchase Orders. For class verification please contact our logistics department at 914-2426523.
8.2.2 Shipments other than UPS must be noted as freight collect with our account numbers
referenced or when appropriate “Third Party Billing Prepaid” to Curtis Instruments, Mt.
Kisco. NY Purchase Order Numbers must be noted on the Bills of Lading with the
individual carton count by Purchase Order.
8.2.3 Specific Routing on the face of the purchase order must be adhered to unless permission to
deviate is granted by Curtis Instruments, Inc.
8.2.4 DOMESTIC FREIGHT INSTRUCTIONS:
• Shipments less then 200 LBS or 8 ctns or less are to be shipped via UPS Ground
collect (contact your buyer for account information).
• Shipments 201 LBS to 500 LBS are to be shipped via Stevens Global (paragraph
9.1)
• Shipments 501 LBs or greater are to be shipped via YRC (paragraph 9.2)
8.2.5 INTERNATIONAL FREIGHT INSTRUCTIONS:
• Shipments 200 LBS or less are to be shipped UPS World Wide Expedited (contact
your buyer for account information).
• 201 LBS or greater are to be shipped via Expeditors International Deferred
Service (paragraph 9.3)
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
ENGINEERING SPECIFICATION
NO. POP-00-01
PAGE
17 OF 18
DATE 2/18/2010
REVISION D
8.3 CURTIS INSTRUMENTS PUERTO RICO DIVISION
Curtis Instruments (Puerto Rico), Inc.
Puerto Rico Industrial Park
K.M. 12.6 65th Infantry Road
Carolina, PR 00985
Tax # M00561
Tel 787-757-9060
Fax 787-757-9084
8.3.1 Tax # M00561 must be on be on all shipping documentation.
8.3.2 If the shipment dollar value exceeds $2,500.00 the shipment documentation must include a
Shipper’s Letter of Export Declaration. Lack of this document will delay delivery and
result in additional charges from the carrier that will be debited back to the supplier. This
applies only to shipments originating from outside Puerto Rico
8.3.3 Please allow enough transit time for goods to arrive by the due date specified on our
Purchase Orders. For class verification please contact our traffic department at 914-2426523.
8.3.4 Shipments must be noted as freight collect with our account numbers referenced or when
appropriate “Third Party Billing Prepaid” to Curtis Instruments, Mt. Kisco, NY. Purchase
Order Numbers must be noted on the Bills of Lading with the individual carton count by
Purchase Order.
8.3.5 DOMESTIC FREIGHT INSTRUCTIONS (originating on the island or from the US)
• Shipments less then 200 LBS or 8 ctns or less UPS Ground collect
(contact your buyer for account information).
• Shipments 201 LBS to 500 LBS are to be shipped Stevens Global (paragraph # 9.1)
• Shipments 501 LBs or greater are to be shipped YRC (paragraph # 9.2)
8.3.6 INTERNATIONAL FREIGHT INSTRUCTIONS (originating from other than the
US)
• Shipments 200 LBS or less are to be shipped UPS World Wide Expedited (contact
your buyer for account information).
• Shipments 201 LBS or greater are to be shipped via Expeditors International
Deferred Service (paragraph 9.3)
CURTIS INSTRUMENTS INC.
200 KISCO AVE
MOUNT KISCO, NY 10549 USA
ENGINEERING SPECIFICATION
NO. POP-00-01
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DATE 2/18/2010
REVISION D
9.0 CARRIER CONTACTS
9.1 STEVENS GLOBAL
ƒ
ƒ
ƒ
Phone pick-ups to 1-888-826-5046. This will be routed to the local AEI Terminal.
Shipper must indicate on the STEVENS Air Bill Curtis contract number
Shipper must indicate payment terms as “Third Party Billing Prepaid to
Curtis Instruments, Inc.
200 Kisco Avenue
Mt. Kisco, NY 10549
(Contact your buyer for account information)
9.2 YRC (YELLOW /ROADWAY combined)
ƒ
Contact 1-800-610-6500 for advice on local terminal number for pick-ups, and assistance in
defining NMFC classes and any other questions.
ƒ Shipper must indicate on YRC bill account number
ƒ Shipper must indicate payment terms as “Third Party Billing Prepaid” to
Curtis Instruments, Inc.
200 Kisco Avenue
Mt. Kisco, NY 10549
(Contact your buyer for account information)
9.3 EXPEDITORS INTERNATIONAL of WASHINGTON, INC.
Contact Global Sales Executive
Phone- 516-371-3330
Fax number- 516-371-2979
245 Roger Avenue
Inwood, N.Y. 11096
(Contact your buyer for account information)
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