Toshiba E-STUDIO E-Studio 3511 Network Administrator's Manual

MULTIFUNCTIONAL DIGITAL SYSTEMS

Network

Administrator’s Guide

SOFTWARE LICENSE AGREEMENT

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2 Network Administrator’s Guide — SOFTWARE LICENSE AGREEMENT

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General

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MUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT.

TOSHIBA TEC Corporation, 2-4-1, Shibakoen, Minato-ku, Tokyo, 105-8524, Japan.

Network Administrator’s Guide — SOFTWARE LICENSE AGREEMENT 3

TRADEMARKS AND COPYRIGHT

Trademarks

• The official name of Windows 98 is Microsoft Windows 98 Operating System.

• The official name of Windows Me is Microsoft Windows Me Operating System.

• The official name of Windows 2000 is Microsoft Windows 2000 Operating System.

• The official name of Windows XP is Microsoft Windows XP Operating System.

• The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.

• Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries.

• Apple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Computer Inc.

in the US and other countries.

• Postscript is a trademark of Adobe Systems Incorporated.

• Netscape is a trademark of Netscape Communications Corporation.

• IBM, AT and AIX are trademarks of International Business Machines Corporation.

• NOVELL, NetWare, and NDS are trademarks of Novell, Inc.

• Other company names and product names in this manual are the trademarks of their respective companies.

Copyright

© 2003 TOSHIBA TEC CORPORATION All rights reserved

Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of

TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.

4 Network Administrator’s Guide — TRADEMARKS AND COPYRIGHT

Preface

Thank you for purchasing e-STUDIO4511 Series, e-STUDIO450 Series, or e-STUDIO280

Series Multifunctional Digital Systems. This Network Administrator’s Guide explains the instructions for administrators to set up and manage the e-STUDIO4511 Series, e-STUDIO450

Series, or e-STUDIO280 Series from the network using TopAccess. Read this guide before setting up your e-STUDIO4511 Series, e-STUDIO450 Series, or e-STUDIO280 Series using

TopAccess. Keep this guide within easy reach, and use it to configure an environment that makes best of the e-STUDIO’s functions.

About This Guide

This manual describes how to set up the e-STUDIO4511 Series, e-STUDIO450 Series, or e-STUDIO280 Series from the network using TopAccess administrator functions.

For information about initial setup for the e-STUDIO4511 Series, e-STUDIO450 Series, or e-STUDIO280 Series from the Control Panel, see the User Functions Guide. For information about setting up network clients, see the Printing Guide and Network Operator’s Guide. For general information on using the copier, your computer, your application software, or your network, see the manuals that accompany those products.

Conventions

• The term “this equipment” in this manual refers to the e-STUDIO4511 Series, e-STUDIO450 Series, or e-STUDIO280 Series.

• The term “e-Filing” in this manual is an abbreviation of “electronic filing”.

About Other Manuals

Other guides are included in the User Documentation CD-ROM provided with this system:

Printing Guide— explains how to install user software for the printer functions, including how to set up and manage print jobs from Microsoft Windows, Apple Mac OS, and UNIX computers.

Network Operator’s Guide—explains how to set up and manage network functions using the

TopAccess user functions — such as network job management and template registration — from client computers via a network.

e-Filing Guide—explains how to operate the e-Filing features by using the TWAIN driver, File

Downloader and e-Filing web utility.

Network Fax Guide—explains how to use the network fax features that enable users to operate fax and internet fax sending from a client computer via network.

Network Administrator’s Guide — Preface 5

Table of Contents

SOFTWARE LICENSE AGREEMENT ...........................................................2

TRADEMARKS AND COPYRIGHT................................................................4

Preface ...........................................................................................................5

About This Guide ....................................................................................................5

Conventions ......................................................................................................5

About Other Manuals..............................................................................................5

Table of Contents ...........................................................................................6

1. Overview .........................................................................................................11

Features and Functions................................................................................12

About Setup from TopAccess ...............................................................................12

About Maintenance from TopAccess....................................................................13

About Registration from TopAccess .....................................................................13

About Other Administrative Functions in TopAccess............................................14

Accessing TopAccess Administrator Mode ..................................................15

2. Easy Setup Flow.............................................................................................17

Overview for Network Configuration.............................................................18

Connecting to the Local Area Network over TCP/IP.............................................19

Connecting to the Local Area Network over IPX/SPX ..........................................19

Connecting to the Local Area Network over AppleTalk network...........................19

Connecting to the Internet ....................................................................................20

Setup Flow for Printing Features ..................................................................21

Setup Flow for Windows Printing..........................................................................21

Setup Flow for LPR Printing............................................................................22

Setup Flow for SMB Printing ...........................................................................23

Setup Flow for Peer-to-Peer Printing ..............................................................24

Setup Flow for IPP Printing .............................................................................25

Setup Flow for Printing via Windows Print Server...........................................26

Setup Flow for Novell Printing ..............................................................................27

Setup Flow for Macintosh Printing ........................................................................28

Setup Flow for AppleTalk Printing...................................................................29

Setup Flow for LPR Printing............................................................................29

Setup Flow for Unix Printing .................................................................................30

Setup Flow for FTP Printing..................................................................................31

Setup Flow for Email Printing ...............................................................................31

Setup Flow for Scanning Features ...............................................................33

Setup Flow for Save as file ...................................................................................33

Setup Flow for Scan to Email ...............................................................................34

Setup Flow for Fax Features ........................................................................36

Setup Flow for Network-Fax .................................................................................36

Setup Flow for Internet Fax ..................................................................................38

Setup Flow for Onramp Gateway .........................................................................39

Setup Flow for Offramp Gateway .........................................................................41

Setup Flow for e-Filing Features ..................................................................44

Setup Flow for e-Filing Web Utility........................................................................44

Setup Flow for TWAIN Driver and File Downloader .............................................44

3. Setting up from TopAccess...........................................................................47

Setting up Device Settings ...........................................................................48

Setting up the Device Information.........................................................................49

Setting up the Energy Save ..................................................................................50

6 Network Administrator’s Guide — Table of Contents

Setting up the Time and Date ...............................................................................50

Setting up the Web General Setting .....................................................................51

Setting up Network Settings .........................................................................52

Setting up the TCP/IP ...........................................................................................53

Setting up the IPX/SPX.........................................................................................54

Setting up the AppleTalk.......................................................................................54

Setting up the Rendezvous...................................................................................55

Setting up the LDAP Session ...............................................................................55

Setting up the DNS Session .................................................................................56

Setting up the DDNS Session...............................................................................56

Setting up the SLP Session ..................................................................................56

Setting up the SMB Session .................................................................................57

Setting up the NetWare Session...........................................................................58

Setting up the HTTP Network Service ..................................................................58

Setting up the SMTP Client ..................................................................................59

Setting up the SMTP Server .................................................................................60

Setting up the POP3 Network Service..................................................................61

Setting up the FTP Client......................................................................................62

Setting up the FTP Server ....................................................................................62

Setting up the SNMP Network Service .................................................................63

Setting up Copier Settings............................................................................65

Setting up the Copier Settings ..............................................................................66

Setting up Fax Settings ................................................................................69

Setting up the Fax Settings...................................................................................70

Setting up Save as file Settings....................................................................74

Setting up the Local Storage Path ........................................................................75

Setting up the Storage Maintenance ....................................................................75

Setting up the Destination.....................................................................................76

Setting up the Remote 1 and Remote 2 ...............................................................76

Setting up the N/W-Fax Destination .....................................................................78

Setting up the N/W-Fax Folder .............................................................................78

Setting up Email Settings .............................................................................80

Setting up the Email Settings................................................................................81

Setting up Internet Fax Settings ...................................................................83

Setting up the Internet Fax Settings .....................................................................84

Setting up Printer Settings............................................................................85

Setting up the General Setting..............................................................................86

Setting up the Default Raw Job Setting ................................................................86

Setting up the Raw Job Setting ............................................................................88

Setting up Print Service Settings ..................................................................90

Setting up the Raw TCP Print...............................................................................91

Setting up the LPD Print .......................................................................................91

Setting up the IPP Print ........................................................................................92

Setting up the FTP Print .......................................................................................92

Setting up the NetWare Print ................................................................................93

Setting up the Email Print .....................................................................................93

Displaying Version Information.....................................................................95

4. Managing the Device......................................................................................97

Maintaining from TopAccess ........................................................................98

About the Maintenance Functions ........................................................................98

Updating the Software ..........................................................................................99

Removing the Client Software ............................................................................101

Network Administrator’s Guide — Table of Contents 7

8

Backing up Data .................................................................................................102

Restoring Data from Backup File........................................................................104

Deleting the Data from Local Folder ...................................................................107

Managing Directory Service................................................................................108

Setting up Notification.........................................................................................110

Importing and Exporting the Address Book ........................................................112

Importing the Address Book Data .................................................................112

Exporting the Address Book Data.................................................................113

Importing and Exporting the Department Code ..................................................115

Importing the Department Code Data ...........................................................115

Exporting the Department Code Data ...........................................................117

Exporting the Logs and Journals ........................................................................119

Clearing the Logs and Journals ..........................................................................120

Registering from TopAccess ......................................................................122

About the Registrations ......................................................................................122

Registering Public Templates .............................................................................122

Creating or Editing the Public Templates......................................................122

Panel Setting ...........................................................................................127

Destination Setting ..................................................................................127

Internet Fax Setting .................................................................................133

Fax Setting ..............................................................................................134

Email Setting ...........................................................................................136

Save as file Setting..................................................................................137

Box Setting ..............................................................................................139

Scan Setting ............................................................................................139

Resetting the Public Template ......................................................................141

Resetting a Public Template ...................................................................141

Resetting All Public Templates................................................................142

Registering Fax and Internet Fax Received Forward .........................................143

Setting up the Fax or Internet Fax Received Forward Properties .................146

Destination Setting ..................................................................................146

Internet Fax Setting .................................................................................151

Email Setting ...........................................................................................152

Save as file Setting..................................................................................153

Box Setting ..............................................................................................155

Displaying Message Log ............................................................................156

Managing Department Code ......................................................................157

Displaying the Department List and Counters ....................................................157

Clearing the Department Counters .....................................................................159

Registering or modifying the Department Code..................................................162

Deleting the Department Code ...........................................................................163

5. Setting up Network Server ..........................................................................167

About Network Server Setup ......................................................................168

Setting up Windows Print Server................................................................169

Configuring the Windows Print Server................................................................169

Installing the Printer Drivers as Shared Printers ...........................................169

Setting up the Clients ....................................................................................170

Setting up NetWare Print Server ................................................................171

Setting up the NetWare in Bindery Mode ...........................................................171

Editing the Network Startup File....................................................................171

Setting up the NetWare File Server ..............................................................171

Setting up the NetWare in NDS Mode ................................................................173

Setting up the NetWare in NDPS Mode..............................................................174

Network Administrator’s Guide — Table of Contents

Setting up NDPS Using Novell Printer Gateway ...........................................174

Setting up NDPS Using TOSHIBA NDPS Gateway......................................179

Installing the TOSHIBA NDPS Gateway .................................................179

Setting up the equipment as an NDPS Object ........................................180

Removing NDPS Components................................................................183

Setting up DNS and Mail Servers...............................................................185

Tips of Setting up the DNS and Mail Servers for Email ......................................186

Tips of Setting up the DNS and Mail Servers for Internet Fax............................186

Tips of Setting up the DNS and Mail Servers for Offramp Gateway...................186

6. Troubleshooting ...........................................................................................187

Troubleshooting Overview..........................................................................188

Network Connectivity Problems..........................................................................188

Cannot Discover Device .....................................................................................192

Cannot Ping the Device ......................................................................................194

Cannot Print From Client ....................................................................................195

Network or Touch Panel Display Disabled After LDAP Search ..........................195

Banner Page Outputted to Inner Tray.................................................................196

Troubleshooting Hardware Errors ..............................................................197

Common Errors ..................................................................................................197

Startup Page Does Not Print.........................................................................197

Print Jobs Not Output....................................................................................197

Device Status Indicators .....................................................................................198

Copier Maintenance Calls .............................................................................198

TopAccess Error Messages................................................................................200

Message Log.................................................................................................200

Troubleshooting Network Errors.................................................................204

Cannot See This Equipment...............................................................................204

Cannot Print To This Equipment.........................................................................205

7. Appendix .......................................................................................................207

Default Setting List .....................................................................................208

Default Settings for General Setting ...................................................................208

Device Information ........................................................................................208

Energy Save..................................................................................................208

Time Stamp...................................................................................................208

Web General Setting.....................................................................................208

Default Settings for Network Setting...................................................................208

TCP/IP...........................................................................................................208

IPX/SPX ........................................................................................................208

AppleTalk ......................................................................................................209

Rendezvous ..................................................................................................209

LDAP Session...............................................................................................209

DNS Session.................................................................................................209

DDNS Session ..............................................................................................209

SLP Session..................................................................................................209

SMB Session.................................................................................................209

NetWare Session ..........................................................................................210

HTTP Network Service..................................................................................210

SMTP Client ..................................................................................................210

SMTP Server.................................................................................................210

POP3 Network Service .................................................................................210

FTP Client .....................................................................................................210

FTP Server....................................................................................................211

Network Administrator’s Guide — Table of Contents 9

SNMP Network Service.................................................................................211

Default Settings for Copier Setting .....................................................................211

Default Settings for Fax Setting (Optional) .........................................................211

Default Settings for Save as file Setting .............................................................212

Default Settings for Email Setting .......................................................................212

Default Settings for Internet Fax Setting.............................................................213

Default Settings for Printer Setting .....................................................................213

General Setting .............................................................................................213

Default Raw Job Setting................................................................................213

Default Settings for Print Service........................................................................213

Raw TCP Print ..............................................................................................213

LPD Print.......................................................................................................213

IPP Print........................................................................................................214

FTP Print .......................................................................................................214

NetWare Print................................................................................................214

Email Print.....................................................................................................214

8. INDEX ............................................................................................................215

10 Network Administrator’s Guide — Table of Contents

1. OVERVIEW

Network Administrator’s Guide — 1. Overview 11

Features and Functions

NOTES:

With the TopAccess web-based device management utility in the administrator mode, you can configure network and device settings, display and filter message and job logs, and control current jobs using a web browser.

• Before you read through this guide and perform the setup and maintenance operations, please perform the setup for TopAccess. For information about setting up the equipment for TopAccess, see the User Functions Guide.

• TopAccess is available only when the Network Interface Card is installed.

About Setup from TopAccess

Following setup options are performed from TopAccess in the administrator mode:

„ Configuring device settings

An administrator can configure the device settings such as device information, energy save, date and time, and language for TopAccess web utility.

„ Configuring network settings

An administrator can configure the network settings such as TCP/IP, IPX/SPX, AppleTalk, Rendezvous, LDAP session, DNS session, DDNS session, SLP session, SMB session, Netware session, HTTP network service, SMTP client, SMTP server, POP3 network service, FTP client,

FTP server, and SNMP network service.

„ Configuring copier settings

An administrator can configure the default copier settings such as color mode (only for e-STUDIO4511 Series), original mode for color (only for e-STUDIO4511 Series), original mode for black, exposure, bypass feed, book > 2, magazine sort, 2in1/4in1, maximum copies, auto 2-sided mode, and sorter mode priority.

„ Configuring fax settings

An administrator can configure the facsimile device settings such as terminal ID, fax number, line 2 number, ringer volume, monitor volume, completion volume, reception mode, remote RX, dial type, dial type (line 2), line-2 mode, resolution, original mode, exposure, TTI, RTI, ECM, discard, reduction, duplex print, alternation, recovery transmit, journal auto print, memory transmission report, multi transmission report, polling report, and relay station report.

NOTE: • The fax settings are available only when the fax option is installed on this equipment.

„ Configuring save as file settings

An administrator can configure the save as file settings such as storage maintenance, destination, remote 1, remote 2, N/W-Fax destination, and N/W-Fax folder.

„ Configuring Email settings

An administrator can configure the Email settings such as file format, fragment message size, and default body strings.

„ Configuring Internet Fax settings

An administrator can configure the Internet Fax settings such as fragment page size and default body strings.

„ Configuring printer settings

An administrator can configure the default printer settings such as number of days to save private, proof and invalid jobs, duplex printing, default paper size, default paper type, default orientation, default stapling, default output tray, PCL form line, PCL font pitch, PCL font point size,

PCL font number, auto paper size conversion, and print startup page.

„ Configuring print service settings

An administrator can configure the print services such as Raw TCP/IP print, LPD print, IPP print, FTP print, NetWare print, and Email print.

12 Network Administrator’s Guide — Features and Functions

About Maintenance from TopAccess

Following maintenance options are performed from TopAccess in the administrator mode:

„ Updating client software

An administrator can update the client software saved in this equipment. When a new version of client software is released, an administrator should update the client software in this equipment so clients can install new versions of their client software from TopAccess.

„ Removing client software

An administrator can remove client software saved in this equipment.

„ Creating backup files

An administrator can save the data in the address book, mailboxes, and templates as files for backups.

„ Restoring data from backup files

An administrator can restore the data in the address book, mailboxes, and templates using the backup files.

„ Deleting data in hard disk

An administrator can delete data such as scan, transmission, and reception data in the hard disk.

Use this feature to delete data periodically for restoring the hard disk space if there is not enough disk space for operation.

„ Registering the directory service

An administrator can add or delete directory service for LDAP servers. If any LDAP servers are registered, clients can search for data using the registered LDAP servers to add new Email addresses to the address book.

„ Setting up the notification settings

An administrator can enable or disable Email notifications for specific events that occur in this equipment. An administrator specifies the Email address to send a notification.

„ Importing and exporting address book data

An administrator can import/export the address book data in CSV format.

„ Importing and exporting department code data

An administrator can import/export the department code data in CSV format.

„ Exporting logs

An administrator can export the logs and journals in CSV format such as print job logs, fax transmit journals, fax reception journals, scan logs, and message logs.

„ Clearing logs

An administrator can clear the logs and journals in CSV format such as print job logs, fax transmit journals, fax reception journals, scan logs, and message logs.

About Registration from TopAccess

Registering is performed from TopAccess in the administrator mode:

„ Registering public templates

An administrator can register public templates that are available for all users.

„ Registering Fax or Internet Fax Received Forward

An administrator can register the agents for the relay transmission of received faxes or Internet

Faxes. Using these agents, an administrator can collect the all received faxes by transmitting them to another internet fax device, saving them as a file in the hard disk or network folders, sending them to specific Email addresses, or storing to e-Filing.

NOTE: • The Fax Received Forward is available only when the fax option is installed on this equipment.

Network Administrator’s Guide — Features and Functions 13

About Other Administrative Functions in TopAccess

„ Displaying message logs

An administrator can display the message logs from TopAccess in the administrator mode.

„ Registering department codes

An administrator can manage department codes from the Counter tab.

14 Network Administrator’s Guide — Features and Functions

Accessing TopAccess Administrator Mode

TopAccess, web-based utility available on this equipment, allows you to manage this equipment remotely via the Internet or via your company’s intranet.

To operate TopAccess, this equipment should be connected to the network and configured with the TCP/IP settings. After you complete the TCP/IP setup, you can access to the TopAccess web site to operate various functions from your computer using a Web browser such as Netscape

Navigator and Internet Explorer.

You can use the TopAccess web-based utility from a Windows, Macintosh or Unix operating system environment. The following browsers are supported:

„ Windows

• Internet Explorer 5.5 or later

• Netscape Navigator 7.02 or later

„ Macintosh

• Internet Explorer 5.5 or later

• Netscape Navigator 7.02 or later

„ Unix

• Netscape Navigator 7.02 or later

Accessing TopAccess in the administrator mode

1.

To navigate to TopAccess, enter the following URL on the address box of your Internet browser.

http://<IP Address> or http://<Device Name>

For example

When the IP address of the equipment is “10.10.70.105”: http://10.10.70.105

When the device name of this equipment is “mfp-00c67861”: http://mfp-00c67861

2.

The TopAccess web page opens.

3.

Click the [Administration] tab.

• The Login page is displayed.

Network Administrator’s Guide — Accessing TopAccess Administrator Mode 15

4.

Enter the administrator password in the “Password” field.

Then click [Login].

SUPPLEMENT:

• You cannot change a name in the User Name field. It always must be

“Admin” to login TopAccess in the administrator mode.

• The Setup page is displayed.

• The default administrator password is “123456” if you have not change the administrator password.

5.

Click the menu and submenu to display the desired page.

16

SUPPLEMENT: • To logout from the administrator mode, click the Logout link that is displayed in the upper right.

Network Administrator’s Guide — Accessing TopAccess Administrator Mode

2. EASY SETUP FLOW

Network Administrator’s Guide — 2. Easy Setup Flow 17

Overview for Network Configuration

NOTES:

This equipment supports the various features of electronic document processing over a network such as network printing, scanning, and sending Email or Internet Fax over the Internet. To enable these features, an administrator has to assign the proper network configuration to client computers, servers, and this equipment.

• This chapter describes the setup flow for network features. For information about setting up local features such as copy and fax, please see the User Functions

Guide. The guide describes how to operate the [User Functions] button that contains setup features for users and administrators. Some settings can be assigned from the Touch Panel Display on this equipment. Before setting up from TopAccess, please see the User Functions Guide and perform the initial setup for this equipment.

• The network features are available only when the Network Interface Card is installed.

• Parallel printing is available only when the Parallel Interface is installed.

Following diagram illustrates the common network configurations for this equipment.

Parallel or USB Connection

* USB Connection is not available for Windows NT 4.0

Windows 98

Windows Me

Windows NT 4.0

Windows 2000

Windows XP

Windows Server 2003

Windows 98

Windows Me

Windows NT 4.0

Windows 2000

Windows XP

Windows Server 2003

Unix workstation

TCP/IP or IPX/SPX Local Area Network

Windows Print Server

NetWare Print Server

AppleTalk or TCP/IP Local Area Network Mac OS 8.6

Mac OS 9.x

Mac OS X

Windows 98

Windows Me

Windows NT 4.0

Windows 2000

Windows XP

Windows Server 2003

Internet

DNS Server

Email Server

18 Network Administrator’s Guide — Overview for Network Configuration

Connecting to the Local Area Network over TCP/IP

When this equipment is connected to the local area network over TCP/IP with Windows computers, Unix workstations, and NetWare servers, the following features are available:

Printing Features

• SMB Printing in the Peer-to-Peer connection from Windows computers

P.23 "Setup Flow for SMB Printing"

• Peer-to-Peer Printing in the Peer-to-Peer connection from Windows computers

P.24 "Setup Flow for Peer-to-Peer Printing"

• LPR Printing in the Peer-to-Peer connection from Windows computers

P.22 "Setup Flow for LPR Printing"

• IPP Printing in the Peer-to-Peer connection from Windows computers

P.25 "Setup Flow for IPP Printing"

• SMB Printing through the Windows Print Server from Windows computers

P.26 "Setup Flow for Printing via Windows Print Server"

• Novell Printing through the NetWare Print Server from Windows computers

P.27 "Setup Flow for Novell Printing"

• LPR Printing in the TCP/IP network from Macintosh computers

P.29 "Setup Flow for LPR Printing"

• FTP Printing

P.31 "Setup Flow for FTP Printing"

• Printing from Unix workstation

P.30 "Setup Flow for Unix Printing"

• Job Monitoring with TopAccessDocMon from Windows

Scanning Features

• Save as file feature for saving scanned images or received jobs as files in network folder

P.33 "Setup Flow for Save as file"

e-Filing Features

• Editing the files in the Box using e-Filing web utility

P.44 "Setup Flow for e-Filing Web Utility"

• Acquiring data from a Box with TWAIN driver or File downloader

P.44 "Setup Flow for TWAIN Driver and File Downloader"

Network Management Features

• Monitoring or managing this equipment using TopAccess

Connecting to the Local Area Network over IPX/SPX

When this equipment is connected to the local area network over IPX/SPX with Windows computers and NetWare servers, the following features are available:

Printing Features

• Novell Printing through the NetWare Print Server from Windows computers

P.27 "Setup Flow for Novell Printing"

Connecting to the Local Area Network over AppleTalk network

When this equipment is connected to the local area network over AppleTalk with Macintosh computers, the following features are available:

Printing Features

• AppleTalk Printing in the AppleTalk network from Macintosh computers

Network Administrator’s Guide — Overview for Network Configuration 19

P.29 "Setup Flow for AppleTalk Printing"

Connecting to the Internet

When this equipment is connected to the local area network where the Internet access is enabled with DNS server and mail server, the following features are available:

Printing Features

• IPP Printing in the Internet connection from Windows computers

P.25 "Setup Flow for IPP Printing"

• Email Printing in the Internet connection using Email client software

P.31 "Setup Flow for Email Printing"

Scanning Features

• Scan to Email at this equipment

P.34 "Setup Flow for Scan to Email"

Fax Features

• Sending or Receiving Internet Fax at this equipment

P.38 "Setup Flow for Internet Fax"

• Sending fax or Internet Fax using the N/W-Fax driver from Windows computers

P.36 "Setup Flow for Network-Fax"

• Onramp gateway (convert a received fax from the public switched telephone line to an Internet Fax and send it to the Internet)

P.39 "Setup Flow for Onramp Gateway"

• Offramp gateway (convert a received Internet Fax from Internet to a fax and send it to facsimile through the public switched telephone line)

P.41 "Setup Flow for Offramp Gateway"

NOTE: • The N/W-Fax driver, Onramp gateway and Offramp gateway can be operated only when optional fax unit is installed in this equipment.

20 Network Administrator’s Guide — Overview for Network Configuration

Setup Flow for Printing Features

This section describes the minimum setup flow to configure this equipment for printing.

For e-STUIO450 Series and e-STUDIO280 Series:

The printing features are available only when the Printer Kit or Printer/Scanner Kit is installed.

Setup Flow for Windows Printing

This equipment supports SMB printing, Peer-to-Peer printing, LPR printing, and IPP printing for Windows computers. The configurations required are different for each printing system.

If you are not sure which printing system you will use, choose the proper printing system according to operating systems of clients in your network:

• For Windows 98/Me — SMB Printing or Peer-to-Peer Printing

• For Windows NT 4.0, Windows 2000, Windows XP, Windows Server 2003 — LPR Printing

SUPPLEMENTS:

NOTE:

• It assumes using SMB printing in a small network. If you can use the Windows NT

4.0, Windows 2000, Windows XP, or Windows Server 2003 as a print server, it is recommended to set up for printing via Windows print server.

• This equipment also supports printing via the parallel port. When this equipment is used for parallel printing, there is no need to configure the equipment. To set up for parallel printing, please see the Quick Start Guide.

• Parallel printing is available only when the Parallel Interface is installed.

System Requirements

Windows printing applies to the following Windows computers.

„ Display Resolution

• 1024 x 768 dots or more

„ Display Color

• High Color (16bit) or higher is recommended

„ CPU

• Pentium 133 MHz minimum (Pentium 266 MHz or faster recommended)

„ Memory

• 64MB for Windows 98

• 96MB for Windows Me and Windows NT 4.0

• 128MB for Windows 2000/XP/Server 2003

The applicable computers depend on the printing systems:

„ LPR Printing

• Windows NT 4.0 Service Pack 6a

• Windows 2000 Service Pack 3

• Windows XP Service Pack 1

• Windows Server 2003

„ SMB Printing

• Windows 98 (Windows 98 Second Edition Recommended)

• Windows Me

• Windows NT 4.0 Service Pack 6a

• Windows 2000 Service Pack 3

• Windows XP Service Pack 1

• Windows Server 2003

Network Administrator’s Guide — Setup Flow for Printing Features 21

22

„ Peer-to-Peer Printing

• Windows 98 (Windows 98 Second Edition Recommended)

• Windows Me

„ IPP Printing

• Windows 2000 Service Pack 3

• Windows XP Service Pack 1

• Windows Server 2003

Setup Flow for LPR Printing

Connecting over TCP/IP Network

Windows NT 4.0

Windows 2000

Windows XP

Windows Server 2003

Setting up the LPR printer connection

This equipment can be used with LPR printer connection for Windows NT 4.0, Windows 2000,

Windows XP, and Windows Server 2003. LPR printing is the common method to setting up the printer from servers. It is better to use LPR printing for Windows NT 4.0, Windows 2000, Windows XP, and Windows Server 2003 rather than SMB printing because the printing process of

LPR printing is shorter than SMB printing.

Setup procedure

Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 2: Setting up the LPD Print Service.

P.91 "Setting up the LPD Print"

Step 3: Setting up the Raw TCP if required.

If you permit a Raw TCP connection for printing, which can be used with Windows 2000,

Windows XP, and Windows Server 2003 TCP/IP, please configure the Raw TCP/IP Print as well.

P.91 "Setting up the Raw TCP Print"

Step 4: Advise users to install the Client Software for LPR printing.

Users can install the printer drivers for LPR printing by installation from the Client1

CD-ROM and add the LPR port. For more information about the LPR installation, please see the Printing Guide.

In the LPR enabled network, users must install following client software for printing:

• Printer Drivers

Network Administrator’s Guide — Setup Flow for Printing Features

• TopAccessDocMon

• Agfa Font Manager

Setup Flow for SMB Printing

NOTE:

Network Environment over TCP/IP

Setting up SMB Printer

Connection

Windows 98

Windows Me

Windows NT 4.0

Windows 2000

Windows XP

Windows Server 2003

Windows 98

Windows Me

Windows NT 4.0

Windows 2000

Windows XP

Windows Server 2003

Windows 98

Windows Me

Windows NT 4.0

Windows 2000

Windows XP

Windows Server 2003

This equipment can be used with SMB printer connection that allows you to connect to this equipment using File and Printer Sharing for Microsoft Networks service. SMB printing is the common method to setting up the printer from the Windows 98/Me computers. However, SMB printing is not suitable for printing a large amount of documents.

• It assumes using SMB printing in a small network. If you can use the Windows NT

4.0, Windows 2000, Windows XP, or Windows Server 2003 as a print server, it is recommended to set up for printing via Windows print server.

P.26 "Setup Flow for Printing via Windows Print Server"

Setup procedure

Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 2: Setting up the SMB Session.

The NetBIOS name and workgroup should be configured to enable SMB printing. Also if the network system uses the WINS server to provide name resolution for this equipment with the Windows network, you can specify the WINS server to be used.

P.57 "Setting up the SMB Session"

Step 3: Advise users to install the Client Software for SMB printing.

Users can install the printer drivers for SMB printing using the following methods: 1) Point and Print installation or 2) installation from the Client1 CD-ROM. It is recommended for an administrator to determine which method should be used for an installation (or allows both

Network Administrator’s Guide — Setup Flow for Printing Features 23

installations for users.) For more information about the SMB installation, please see the

Printing Guide.

In the SMB enabled network, users must install following client software for printing:

• Printer Drivers

• TopAccessDocMon

• Agfa Font Manager

Setup Flow for Peer-to-Peer Printing

Connecting over TCP/IP Network

Windows 98

Windows Me

Windows 98

Windows Me

Setting up the TCP/IP printer connection with

Peer-to-Peer Utility

Windows 98

Windows Me

24

This equipment provides the Peer-to-Peer Utility, (for Windows 98 and Windows Me), that enables a peer-to-peer connection over the TCP/IP network. The Peer-to-Peer Utility allows users to add the Peer-to-Peer TCP/IP port by searching for the equipment in the local area network. If an administrator does not allow printer sharing in a Windows network, (which means the SMB print service is disabled), he or she can permit users to connect to this equipment using the Peer-to-Peer Utility.

NOTE: • TopAccessDocMon cannot be used when you configure the printer connection using the Peer-to-Peer utility.

Setup procedure

Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 2: Advise users to install the Client Software for Peer-to-Peer printing.

Users can get the printer drivers for Peer-to-Peer printing by installation from the Client1

CD-ROM. For more information about the Peer-to-Peer installation, please see the Printing

Guide.

In the Peer-to-Peer enabled network, users must install following client software for printing:

Network Administrator’s Guide — Setup Flow for Printing Features

• Printer Drivers

• Peer-to-Peer Utility

• Agfa Font Manager

Setup Flow for IPP Printing

Connecting over Internet

Windows 2000

Windows XP

Windows Server 2003

Setting up the IPP printer connection

This equipment can be used with the IPP printer connection for Windows 2000, Windows XP, and Windows Server 2003 in a TCP/IP network. Even though IPP printing can be used in a local area network, this method is commonly used to print over the Internet. If you allow IPP printing through the Internet, you must configure the DNS server to enable users to access this equipment over the Internet using the HTTP protocol. This is useful when users want to print to this equipment from outside the local area network.

Setup procedure

Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 2: Setting up the DNS Session to specify the DNS server that assigns the equipment’s DNS name.

The DNS Session should be configured when the DNS server is used to assign the DNS name (rather than the IP address) over the Internet.

P.56 "Setting up the DNS Session"

Step 3: Setting up the DDNS Session if required.

If the DNS server supports the dynamic DNS service, please configure the DDNS Session to enable the dynamic DNS service.

P.56 "Setting up the DDNS Session"

Step 4: Setting up the IPP Print Service.

P.92 "Setting up the IPP Print"

Step 5: Advise users to install the Client Software for IPP printing.

Users can install the printer drivers for IPP printing by installation by Add Printer Wizard.

For more information about the IPP installation, please see the Printing Guide.

In the IPP enabled network, users must install following client software for printing:

• Printer Drivers

Network Administrator’s Guide — Setup Flow for Printing Features 25

26

NOTE:

• TopAccessDocMon

• Agfa Font Manager

• TopAccessDocMon is available only when the client computers are connected to this equipment within the same local area network. Also TopAccessDocMon cannot automatically find the IP or IPX address of this equipment to connect, if users install the client software for IPP printing. In that case, users must find the equipment in the network using the Network Discovery feature. For more information about

TopAccessDocMon, see the Printing Guide.

Setup Flow for Printing via Windows Print Server

Connecting to Client Server type of Microsoft network

Windows NT 4.0

Windows 2000

Windows XP

Windows Server 2003

Setting up the LPR connection

Setting up the SMB printer connection

Windows 98

Windows Me

Windows NT 4.0

Windows 2000

Windows XP

Windows Server 2003

When you want to manage all print jobs in the print server instead of directly printing to this equipment, the Windows Client Server network solution is helpful. In this case, an administrator sets up the sharing printer using LPR in Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003 print server. Then clients can install the printer driver from the Windows print server using SMB.

Setup procedure

Step 1: Setting up this equipment for LPR printing.

Please see the setup flow for LPR printing.

P.22 "Setup Flow for LPR Printing"

NOTE: • When installing the printer driver in the server to set up the sharing printer, install the printer driver by the Add Printer Wizard. Do not install the printer driver using the installer.

Step 2: Setting up the Windows print server.

P.169 "Setting up Windows Print Server"

Network Administrator’s Guide — Setup Flow for Printing Features

Step 3: Advise users to install the Client Software for SMB printing via the

Windows print server.

Users can install the printer drivers for Windows Client Server network from the queue created in the Windows print server. This installation method is common for Windows print sharing. Please refer to the Windows documentation for information about sharing printers.

In the Windows Client Server network, users must install following client software for printing:

• Printer Drivers

• TopAccessDocMon

• Agfa Font Manager

Setup Flow for Novell Printing

This equipment supports Novell printing for Windows computers.

System Requirements

Novell printing applies the following NetWare server and client computers:

NetWare: NetWare 4.x bindery emulation mode

NetWare 4.x NDS mode

NetWare 5.x and 6.x NDS mode (over IPX/SPX only)

NetWare NDPS Printer Agent

Client OS: Windows 98 (Windows 98 Second Edition Recommended)

Windows Me

Windows NT 4.0 Service Pack 5

Windows 2000 Service Pack 3

Windows XP Service Pack 1

Windows Server 2003

Connecting with a NetWare Environment over TCP/IP or IPX/SPX Network

NetWare 4.x

NetWare 5.x

NetWare 6.x

Setting up the Novell printer connection

Setting up the SMB printer connection to Novell print queue

Windows 98

Windows Me

Windows NT 4.0

Windows 2000

Windows XP

Windows Server 2003

When you want to manage the print jobs in the NetWare print server instead of directly printing to this equipment, an administrator must configure the NetWare print servers and this equipment.

Network Administrator’s Guide — Setup Flow for Printing Features 27

This equipment supports the PSERVER in the NetWare 4.x bindery emulation mode, NetWare

4.x NDS mode, NetWare 5.x NDS/NDPS mode, and NetWare 6.x NDS/NDPS mode.

Setup procedure

Step 1: Setting up the NetWare print server.

P.171 "Setting up NetWare Print Server"

Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 3: Setting up the IPX/SPX if this equipment is used in the IPX/SPX network.

P.54 "Setting up the IPX/SPX"

Step 4: Setting up the NetWare Session.

P.58 "Setting up the NetWare Session"

Step 5: Setting up the SLP Session.

If the NetWare file server is connected to the equipment over the TCP/IP network, enable the

SLP.

P.56 "Setting up the SLP Session"

Step 6: Setting up the NetWare Print Service.

P.93 "Setting up the NetWare Print"

Step 7: Advise users to install the Client Software for Novell printing.

Users can install the printer drivers for Novell printing from the Client1 CD-ROM and map the queue created in the NetWare server. For more information about the Novell installation, please see the Printing Guide.

In the Novell network, users must install following client software for printing:

• Printer Drivers

• TopAccessDocMon

• Agfa Font Manager

Setup Flow for Macintosh Printing

This equipment supports AppleTalk printing and LPR printing for Macintosh computers. The configurations required are different for each printing system.

System Requirements

Macintosh printing applies the following Mac OS computers and environments:

Display Resolution: 1024 x 768 dots or more

OS: Mac OS 8.6 to 9.x, Mac OS X

Protocol:

Printer Driver:

TCP/IP or AppleTalk (Ethernet)

LaserWriter 8 printer driver version 8.6.5 or later

(not required for Mac OS X 10.2.4 or later)

28 Network Administrator’s Guide — Setup Flow for Printing Features

NOTE: • Macintosh printing from Mac OS X 10.2 and its earlier versions of Mac OS X is supported only in Classic mode using the PPD file for Mac OS 8.6 to 9.x. This equipment also provides the PPD file for Mac OS X 10.2.4 or later.

Setup Flow for AppleTalk Printing

Connecting over AppleTalk Network

Mac OS 8.6

Mac OS 9.x

Mac OS X

Setting up the AppleTalk printer connection

This equipment can be used with the AppleTalk printer connection when the Macintosh computers and the equipment are connected over the AppleTalk network.

Setup procedure

Step 1: Setting up the AppleTalk.

Please see the User Functions Guide to configure AppleTalk from the Touch Panel Display, or from TopAccess.

P.54 "Setting up the AppleTalk"

Step 2: Advise users to install the Macintosh PPD file.

Users can install the Macintosh PPD file from the Client1 CD-ROM. For more information about the Macintosh PPD file installation and setting up AppleTalk printing on the Macintosh computer, please see the Printing Guide.

Setup Flow for LPR Printing

Connecting over TCP/IP Network

Mac OS 8.6

Mac OS 9.x

Mac OS X

Setting up the LPR printer connection

This equipment can be used with the LPR printer connection when the Macintosh computers and the equipment are connected over the TCP/IP network.

Network Administrator’s Guide — Setup Flow for Printing Features 29

Setup procedure

Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 2: Setting up the LPD Print Service.

P.91 "Setting up the LPD Print"

Step 3: Advise users to install the Macintosh PPD file.

Users can install the Macintosh PPD file from the Client1 CD-ROM. For more information about the Macintosh PPD file installation and setting up LPR printing on the Macintosh computer, please see the Printing Guide.

Setup Flow for Unix Printing

This equipment supports printing for Unix workstations using the Unix Filters.

System Requirements

Unix printing applies the following Unix workstations:

HP-UX ver.10.20/11.x

IBM AIX 4.1.5/4.3.3/5L

SCO UnixWare 7

SCO OpenUnix 8

Red Hat Linux 6.2/7.1/7.2/7.3/8.0

SuSE Linux ver.7.0/8.1

Mandrake Linux ver.7.1/9

Turbo Linux 8

Connecting over TCP/IP Network

Unix workstation

Setting up the LPR printer connection

This equipment can be used with the LPR printer connection when the Unix workstations and the equipment are connected over the TCP/IP network.

30 Network Administrator’s Guide — Setup Flow for Printing Features

Setup procedure

Step 1: Setting up the TCP/IP.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 2: Setting up the LPD Print Service.

P.91 "Setting up the LPD Print"

Step 3: Advise users to install the Unix Filters for Unix printing.

Users can install the Unix filters for Unix printing from the Admin’s Client CD-ROM. For more information about the Unix installation, please see the Printing Guide.

Setup Flow for FTP Printing

This equipment supports FTP printing that enables to print a file sent through FTP protocol.

Users can send a print file using the FTP download tools to this equipment from any operating systems.

This equipment can print following files using the FTP printing:

• PCL format print job file

• PostScript Level 3 print job file

• Text data file

Setup procedure

Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 2: Setting up the FTP Print Service.

P.92 "Setting up the FTP Print"

Step 3: Now any users can download to this equipment using the FTP down-load tools.

Users can use any FTP download tools to print through FTP. For more information about

FTP printing, please see the Printing Guide.

Setup Flow for Email Printing

This equipment allows you to print a file sent to it via Email. Users can send a print job by attaching the file that users want to print to an Email. This equipment will receive the message from the POP3 account in the Email server and print the file.

This equipment can print the following files:

• TIFF file

Network Administrator’s Guide — Setup Flow for Printing Features 31

• Text data file

Setup procedure

Step 1: Setting up the POP3 account for this equipment in the incoming mail server.

P.185 "Setting up DNS and Mail Servers"

Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 3: Setting up the POP3 Network Servers to specify the POP3 server.

P.61 "Setting up the POP3 Network Service"

Step 4: Setting up the Email Print Service.

P.93 "Setting up the Email Print"

Step 5: Now any users can print a file by sending an Email message.

Any Email client software can be used to send a print job to this equipment. For more information about Email printing, please see the Printing Guide.

32 Network Administrator’s Guide — Setup Flow for Printing Features

Setup Flow for Scanning Features

This section describes the minimum setup flow required to configure this equipment for scanning.

For e-STUIO450 Series and e-STUDIO280 Series:

The scanning features are available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

Setup Flow for Save as file

The Save as file feature allows users to save images — scanned by a copy operation, scan operation, or fax operation — to the local hard disk or the network shared folder.

Copy/Scan/Fax

Connecting over TCP/IP Network

Save as File into Network folders

Save as File into Local folders

Local Hard Disk

Windows 98

Windows Me

Windows NT 4.0

Windows 2000

Windows XP

Windows Server 2003

Network Hard Disk

You can enable or disable the Save as file into the local folder and network folders. When enabled, you can specify which network folders to save the scanned file, or you can allow users to specify the network folders for each Save as file operation.

Setup procedure

Step 1: Setting up the TCP/IP and the HTTP Network Service to enable

TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 2: Setting up the SMB Session.

When the SMB protocol is used to send scanned files to a network folder, the SMB Session must be configured to permit sending the scanned files to the network folder. Also the Net-

BIOS name and workgroup must be set to enable users to browse the local folder in the equipment and access the scanned files in it from client computers.

P.57 "Setting up the SMB Session"

Step 3: Setting up the FTP Network Service, if required.

When the FTP protocol is used to send scanned files to a network folder, the FTP Client Service should be enabled. Also the network folders must be configured as the FTP accessible folders.

P.62 "Setting up the FTP Client"

Network Administrator’s Guide — Setup Flow for Scanning Features 33

Step 4: Setting up the Destination.

You should configure the destination. You can allow users to save scanned files only in the local folder, or allow users to save scanned files in the network folders.

P.76 "Setting up the Destination"

Step 5: Setting up the Remote 1 and Remote 2

If you allow users to save scanned files in the network folders, you should specify which network folders can save the scanned files, or allow users to specify the network folders.

P.76 "Setting up the Remote 1 and Remote 2"

Setup Flow for Scan to Email

The Scan to Email feature allows users to send scanned images to Email addresses over the

Internet.

Connecting to Internet

Scan to Email

Send email to the Internet via SMTP server

Internet

SMTP Server

When configuring the Scan to Email environment, this equipment sends an Email to the SMTP server and transfers the document to the Internet. A DNS server is required for the SMTP server to transmit the Scan to Email document into the Internet.

Setup procedure

Step 1: Setting up the DNS Server and SMTP Server, if required.

When this equipment uses the SMTP server to send an Email, you must configure the DNS server and SMTP server in your network.

P.185 "Setting up DNS and Mail Servers"

Step 2: Setting up the TCP/IP and the HTTP Network Service to enable

TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 3: Setting up the SMTP Network Service

You should specify the SMTP server to be used for sending an Email.

P.59 "Setting up the SMTP Client"

34 Network Administrator’s Guide — Setup Flow for Scanning Features

Step 4: Setting the Email Settings.

In the Email Settings, you should specify the from address and from name to enable the Scan to Email. Also you can specify the file format, fragment size, and body text that apply to the

Email sent from this equipment.

P.81 "Setting up the Email Settings"

Network Administrator’s Guide — Setup Flow for Scanning Features 35

Setup Flow for Fax Features

This section describes the minimum setup flow to configure this equipment for Fax features.

Setup Flow for Network-Fax

For e-STUDIO4511 Series:

• The fax transmission using the N/W-Fax driver is available only when optional Fax unit is installed. The Internet Fax transmission using the N/W-Fax driver is available without optional Fax unit.

For e-STUIO450 Series and e-STUDIO280 Series:

• The fax transmission using the N/W-Fax driver is available only when the Printer Kit or

Printer/Scanner Kit is installed in addition to optional Fax unit.

• The Internet Fax transmission using the N/W-Fax driver is available only when the Printer

Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

Windows 98

Windows Me

Windows NT 4.0

Windows 2000

Windows XP

Windows Server 2003

Connecting to Internet

Printing a document using N/W-Fax driver

Send a document as

Internet Fax to the Internet via SMTP server

Internet

SMTP Server

36

G3 Facsimile or

Internet Fax Device

Send a document as fax document via

Public Switched Telephone network

Using the N/W-Fax driver, users can send a document to this equipment as a print job. The equipment then sends the job to the fax numbers (or Email addresses) specified by the user through the Public Switched Telephone Network or the Internet.

To send a fax through the Public Switched Telephone Network, users must configure the equipment accordingly.

When sending an Internet Fax, the equipment sends the document to the SMTP server and transfers it to the Internet. (A DNS server is required for the SMTP server to transmit the document into the Internet.)

System Requirements

The N/W-Fax driver is available for following computers:

Network Administrator’s Guide — Setup Flow for Fax Features

„ Display Resolution

• 1024 x 768 dots or more

„ Display Color

• High Color (16bit) or higher is recommended

„ CPU

• Pentium 133 MHz minimum (Pentium 266 MHz or faster recommended)

„ Memory

• 64MB for Windows 98

• 96MB for Windows Me and Windows NT 4.0

• 128MB for Windows 2000/XP/Server 2003

„ OS

• Windows 98 (Windows 98 Second Edition Recommended)

• Windows Me

• Windows NT 4.0 Service Pack 6a

• Windows 2000 Service Pack 3

• Windows XP Service Pack 1

• Windows Server 2003

Setup Procedure

Step 1: Setting up the DNS server and SMTP server.

When this equipment uses the SMTP server to send an Email, you must configure the DNS server and SMTP server in your network.

P.185 "Setting up DNS and Mail Servers"

Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 3: Setting up the SMTP Network Service.

You should specify the SMTP server to be used for sending an Internet Fax.

P.59 "Setting up the SMTP Client"

Step 4: Setting the Internet Fax Settings.

In the Internet Fax Settings, you should specify the from address and from name to enable the Internet Fax transmission. Also you can specify the fragment size, and body text that apply to the Internet Fax sent from this equipment.

P.84 "Setting up the Internet Fax Settings"

Step 5: Setting up the Fax Settings.

Set the Fax device settings to enable the facsimile transmission from this equipment. This is available only when the optional Fax unit is installed. Please see the User Functions Guide to configure the Fax Settings from the Touch Panel Display, or from TopAccess.

P.70 "Setting up the Fax Settings"

Network Administrator’s Guide — Setup Flow for Fax Features 37

Step 6: Setting up the N/W-Fax Destination and N/W-Fax Folder for Save as file features.

To enable the Save as file feature on the N/W-Fax driver (to send the document), configure the N/W-Fax Destination and N/W-Fax Folder to designate where the document will be saved.

P.78 "Setting up the N/W-Fax Destination"

P.78 "Setting up the N/W-Fax Folder"

Setup Flow for Internet Fax

The Internet Fax feature allows users to send scanned images to other Internet Fax devices over the Internet. The Internet Fax is similar to Scan to Email, but it converts the scanned image to a

TIFF-S format at a resolution accepted by most of facsimiles.

For e-STUIO450 Series and e-STUDIO280 Series:

The Internet Fax features are available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

Connecting to Internet

Internet Fax original

Send Internet Fax to the Internet via SMTP server

Internet

Receive Internet

Fax from POP3 server

Email Server

38

Internet Fax Device

This equipment sends the internet faxes via an SMTP server and receives them from a POP3 server.

To configure the Internet Fax environment, configure the SMTP server to send and the POP3 server to receive. Remember that a DNS server is required for the SMTP and POP3 servers to transmit the document over the Internet. To enable receiving an Internet Fax, configure the

POP3 account for this equipment in the POP3 server. This equipment can access the POP3 server to check if an Internet Fax message has been received — same as the Email client software.

Setup Procedure

Step 1: Setting up the DNS, SMTP, and POP3 servers.

You must configure the SMTP server to send Internet Fax, the POP3 server to receive Internet Fax, and the DNS server to enable transferring the data over the Internet.

P.185 "Setting up DNS and Mail Servers"

Network Administrator’s Guide — Setup Flow for Fax Features

Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 3: Setting up the SMTP Network Service.

You should specify the SMTP server to be used for sending an Internet Fax.

P.59 "Setting up the SMTP Client"

Step 4: Setting up the POP3 Network Service.

You should specify the POP3 service and the user account for this equipment, to receive

Internet Fax.

P.61 "Setting up the POP3 Network Service"

Step 5: Setting the Internet Fax Settings.

In the Internet Fax Settings, you should specify the from address and from name to enable the Internet Fax transmission. Also you can specify the fragment size, and body text that apply to the Internet Fax sent from this equipment.

P.84 "Setting up the Internet Fax Settings"

Setup Flow for Onramp Gateway

For e-STUDIO4511 Series:

The Onramp Gateway feature is available only when the optional Fax unit is installed.

For e-STUIO450 Series and e-STUDIO280 Series:

The Onramp Gateway feature is available only when the optional Fax unit, Printer Kit, and

Scanner Upgrade Kit are installed, or when the optional Fax unit and Printer/Scanner Kit are installed.

This equipment can convert received faxes into Emails and forward them to other Internet Fax devices or client computers using Onramp Gateway transmission.

Network Administrator’s Guide — Setup Flow for Fax Features 39

40

ITU-T compatible

G3 Facsimile

Internet

Onramp Gateway

Sending a fax to the Relay Box of the equipment through the

Public Switched Telephone network

Send a document as

Internet Fax to the Internet via SMTP server

ITU-T

Relay Box

SMTP Server

Email addresses are assigned as destinations in the Relay Box

The Internet Fax device receives the document from the Internet as an Internet Fax document.

Internet Fax Device

The client computer receives the document from the Internet as an email document.

Client Computers

This equipment can create the ITU-T relay mailbox in which Email addresses are registered as destinations to achieve the Onramp Gateway transmission. Any ITU-T compatible facsimile can send a fax to the ITU-T relay mailbox. This equipment then forwards received faxes to the

Email addresses registered in the ITU-T relay mailbox.

To use this equipment as a Hub Station for the Onramp Gateway transmission, the Relay Box in which Email addresses are registered must be set up. This equipment, as the distributor, can send an Email of any faxes received from any ITU-T compatible facsimile device.

Setup Procedure

Step 1: Setting up the DNS server and SMTP server.

When this equipment uses the SMTP server to send an Email, you must configure the DNS server and SMTP server in your network.

P.185 "Setting up DNS and Mail Servers"

Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Network Administrator’s Guide — Setup Flow for Fax Features

Step 3: Setting up the SMTP Network Service.

You should specify the SMTP server to be used for sending an Internet Fax.

P.59 "Setting up the SMTP Client"

Step 4: Setting the Internet Fax Settings.

In the Email Settings, you should specify the from address and from name to enable the

Internet Fax transmission. Also you can specify the fragment size, and body text that apply to the Internet Faxes sent from this equipment.

P.84 "Setting up the Internet Fax Settings"

Step 5: Setting up the Fax Settings.

Set the Fax device settings to enable the facsimile transmission from this equipment. This is available only when the optional Fax unit is installed. Please see the User Functions Guide to configure the Fax Settings from the Touch Panel Display, or from TopAccess.

P.70 "Setting up the Fax Settings"

Step 6: Registering the Relay Box with Email addresses.

The registration of the Relay Box can be done by users. Please see the Operator’s Manual

for Facsimile Function to register the relay boxes from the Touch Panel Display, or see the

Network Operator’s Guide to register the relay boxes from TopAccess.

Setup Flow for Offramp Gateway

For e-STUDIO4511 Series:

The Offramp Gateway feature is available only when the optional Fax unit is installed.

For e-STUIO450 Series and e-STUDIO280 Series:

The Offramp Gateway feature is available only when the optional Fax unit, Printer Kit, and

Scanner Upgrade Kit are installed, or when the optional Fax unit and Printer/Scanner Kit are installed.

This equipment can be used as a Hub Station to forward Emails — from your client computer or

Internet Fax device — to any facsimile on the public switched telephone network.

For example, the document can be sent to this equipment from out of the country through the

Internet, then the document can be sent from this equipment to the designated fax number through the local public telephone line.

Network Administrator’s Guide — Setup Flow for Fax Features 41

42

Offramp Gateway

An Email is sent to

"FAX=<fax number>@host1.ifax.com" from a client computer

Client Computer An Internet Fax is sent to

"FAX=<fax number>@host1.ifax.com" from an Internet Fax device

Internet

Internet Fax Device

Email of which the forwarding domain is "host1.ifax.com"

SMTP Server

An Email or Internet Fax is converted to the facsimile document and sent to

<fax number> G3 facsimile

G3 Facsimile

When enabling the Offramp Gateway, this equipment works as an SMTP server to receive

Emails from the Internet.

To enable the STMP transmission in this equipment, designate the hostname (or specific domain) that relates to this equipment in the DNS server, and designate the MX record to receive the Emails that are sent to the equipment’s domain in the SMTP server in your local area network. Then the SMTP server should be configured to transmit the received Emails to the equipment in the SMTP transmission.

For example, if the hostname of this equipment is designated as “host1.ifax.com”, the SMTP server receives an Email whose forwarding address is “<account name>@host1.ifax.com”, and the SMTP server transmits the received Email to the equipment. Then this equipment will send the received Email as a facsimile document to the fax number that is specified in the <account

name> part.

Setup Procedure

Step 1: Setting up the DNS server and SMTP server.

To enable the transfer of Emails to this equipment through SMTP, you must designate the domain name of this equipment and the MX record and configure the SMTP server to route the received documents.

P.185 "Setting up DNS and Mail Servers"

Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess.

You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to

Network Administrator’s Guide — Setup Flow for Fax Features

configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from

TopAccess.

P.53 "Setting up the TCP/IP"

P.58 "Setting up the HTTP Network Service"

Step 3: Setting up the DNS Session.

You should set the DNS Session to specify the DNS server.

P.56 "Setting up the DNS Session"

Step 4: Setting up the DDNS Session, if required.

If the DNS server supports dynamic DNS service, configure the DDNS Session to enable the dynamic DNS service.

P.56 "Setting up the DDNS Session"

Step 5: Setting up the SMTP Network Service.

You should enable the “Enable SMTP Server” and “Enable OffRamp Gateway” option to receive Emails through the SMTP transmission and perform the Offramp Gateway transmission. Also you can specify the SMTP server settings as you require.

P.59 "Setting up the SMTP Client"

Step 6: Setting up the Fax Settings.

Set the Fax device settings to enable the facsimile transmission from this equipment. This is available only when the optional Fax unit is installed. Please see the User Functions Guide to configure the Fax Settings from the Touch Panel Display, or from TopAccess.

P.70 "Setting up the Fax Settings"

Network Administrator’s Guide — Setup Flow for Fax Features 43

Setup Flow for e-Filing Features

This section describes the minimum setup flow to configure the e-Filing features.

Setup Flow for e-Filing Web Utility

Users can manage the boxes, folders, and documents in e-Filing from computers using the web browser if you enable the e-Filing web utility.

Connecting over TCP/IP Network

Copy or Scan to e-Filing

Print to e-Filing

Windows computer

Managing e-Filing using the Web browser e-Filing

Windows computer

To enable the e-Filing features, an administrator should set up the network connection between computers and this equipment over TCP/IP, and enable the HTTP network service. Using the e-Filing web utility, users can create, edit, delete boxes and folders in e-Filing, and also create, edit, and delete documents stored in e-Filing using the editing functions.

System Requirements e-Filing web utility supports the following web browsers on the Windows operating system:

• Microsoft Internet Explorer 5.5 Service Pack 2 or later

• Netscape Navigator 4.7 or later

Setup procedure

Step 1: Setting up the TCP/IP.

When this equipment is connected to the TCP/IP network, you should set the TCP/IP from the Touch Panel Display the first time you use this equipment to make TopAccess available.

Please see the User Functions Guide to configure the TCP/IP from the Touch Panel Display, or from TopAccess.

P.53 "Setting up the TCP/IP"

Step 2: Setting up the HTTP Network Service to enable e-Filing web utility.

To access e-Filing using the TWAIN driver and File Downloader, the HTTP Server option must be enabled because the software accesses e-Filing on this equipment using the HTTP protocol.

P.58 "Setting up the HTTP Network Service"

Setup Flow for TWAIN Driver and File Downloader

This equipment supports importing the documents that are saved in the e-Filing of this equipment into a client computer using the TWAIN driver and File Downloader.

44 Network Administrator’s Guide — Setup Flow for e-Filing Features

Connecting over TCP/IP Network e-Filing

Retrieving from e-Filing using TWAIN driver or

File Downloader

Windows 98

Windows Me

Windows NT 4.0

Windows 2000

Windows XP

Windows Server 2003

The TWAIN driver and File Downloader can retrieve documents that are stored in the e-Filing by the Store to e-Filing functions. The TWAIN driver can be selected for TWAIN compliant applications such as Adobe Photoshop and for retrieving document from e-Filing into the application. The File Downloader can work as an application to retrieve e-Filing documents to local hard disk.

The TWAIN driver and File Downloader can connect to this equipment over TCP/IP network.

System Requirements

The TWAIN driver and File Downloader are available for following computers:

„ Display Resolution

• 1024 x 768 dots or more

„ Display Color

• High Color (16bit) or higher is recommended

„ CPU

• Pentium 133 MHz minimum (Pentium 266 MHz or faster recommended)

„ OS

• Windows 98 (Recommended Windows 98 Second Edition)

• Windows Me

• Windows NT 4.0 Service Pack 6a

• Windows 2000 Service Pack 3

• Windows XP Service Pack 1

• Windows Server 2003

„ Application

• TWAIN compliant software (for the TWAIN driver only)

• Microsoft Internet Explorer 5.5 Service Pack 2 or later must be installed.

• Microsoft Internet Explorer is enabled to access the e-Filing web utility on this equipment.

The proxy settings must be configured correctly to enable the access.

The browser must not be offline.

„ Recommended Memory e-STUDIO4511 Series:

• For retrieving A4/LT 600dpi color image / 600dpi black image: 256 MB

• For retrieving A3/LD 600dpi color image: 512 MB e-STUDIO450 Series and e-STUDIO280 Series:

• 256 MB

Network Administrator’s Guide — Setup Flow for e-Filing Features 45

Setup procedure

Step 1: Setting up the TCP/IP.

When this equipment is connected to the TCP/IP network, you should set the TCP/IP from the Touch Panel Display the first time you use this equipment to make TopAccess available.

Please see the User Functions Guide to configure the TCP/IP from the Touch Panel Display, or from TopAccess.

P.53 "Setting up the TCP/IP"

Step 2: Setting up the HTTP Network Service to enable e-Filing web utility.

To access e-Filing using the TWAIN driver and File Downloader, the HTTP Server option must be enabled because the software accesses e-Filing on this equipment using the HTTP protocol.

P.58 "Setting up the HTTP Network Service"

Step 3: Advise users to install the TWAIN driver and File Downloader.

Users can install the TWAIN driver and File Downloader from the Client2 CD-ROM. For more information about the installation, please see the e-Filing Guide.

46 Network Administrator’s Guide — Setup Flow for e-Filing Features

3. SETTING UP FROM TOPACCESS

Network Administrator’s Guide — 3. Setting up from TopAccess 47

Setting up Device Settings

NOTE:

In the General submenu page in the Setup menu, an administrator can configure the general settings such as Device Information, Energy Save, Date and Time, and Web General Setting.

• Some settings may not apply to the Touch Panel Display as soon as you save the settings. When you change the settings, press the [RESET] button on the Control

Panel before an operation.

Setting the device settings

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Setup menu and General submenu.

• The General submenu page is displayed.

3.

In the General submenu page, set the device settings as required.

48

• In the General submenu page, you can set the following:

P.49 "Setting up the Device Information"

P.50 "Setting up the Energy Save"

P.50 "Setting up the Time and Date"

P.51 "Setting up the Web General Setting"

4.

Click [Save].

• The confirmation dialog box appears.

Network Administrator’s Guide — Setting up Device Settings

SUPPLEMENT: • If you want to restore the current settings without saving the changes, click [Cancel].

Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes.

5.

Click [OK] to apply the changes.

NOTE: • When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the General submenu then the page displays the current settings in each field.

Setting up the Device Information

You can set the device information displayed in the Device tab page.

3

4

1

2

5

6

7

8

9

10

11

NOTE:

1) Name

This displays the equipment’s device name.

2) Copier Model

This displays the equipment’s model name.

3) Hard Disk Space Available

This displays the equipment’s available hard disk space.

4) Department Code

Select whether the department management is enabled or disabled.

5) Department Code Enforcement

Select whether invalid jobs, which a department code is not specified or invalid department code is specified, are printed or stored in the invalid job list when the department code is enabled.

• OFF — Select this to print the invalid jobs.

• ON — Select this to not print the invalid jobs and store them in the invalid job list.

• If the Department Code Enforcement is set to ON and the SNMP communication is enabled in the printer driver, the user will be prompted to enter the correct department code if an invalid department code was entered in the printer driver.

Network Administrator’s Guide — Setting up Device Settings 49

6) Network path or queue name

Enter the queue name for SMB printing. This queue name is used when users use the discovery function of the installer to obtain the network queue during the installation. Generally use “print” for the Network path or queue name.

7) Location

Enter the name of the department or site. This is displayed in the Device tab page that appears first when accessing the TopAccess web site for users.

8) Contact Information

Enter the name or title of the contact person for this equipment. This is displayed in the

Device tab page that appears first when accessing the TopAccess web site for users.

9) Service Phone Number

Enter the phone number for service on this equipment. This is displayed in the Device tab page that appears first when accessing the TopAccess web site for users.

10) Administrative Message

Enter the message about this equipment for all users to read. This is displayed in the Device tab page that appears first when accessing the TopAccess web site for users.

11) Administrator’s Password

If you want to change the administrator’s password used to log in functions from the Touch

Panel Display and TopAccess, enter the 6-digit password. You cannot leave this field blank.

Setting up the Energy Save

You can set the time to enter the Auto Clear, Auto Power Save and Auto Power Off mode.

1

2

3

1) Auto Clear

Select how long this equipment can remain inactive before the Touch Panel Display automatically returns to the default display and settings.

2) Auto Power Save

Select how long this equipment can remain inactive before entering the power save mode.

3) Sleep/Auto Shut Off

Select how long this equipment can remain inactive before entering the sleep mode or auto shut off mode.

Setting up the Time and Date

You can set the date, time, time zone, and date format. You can also enable the daylight mode.

1

2

3

4

50 Network Administrator’s Guide — Setting up Device Settings

1) Date/Time

To adjust the date, select year in the first field, select month in the second field, and enter date in the third field.

To adjust the time, enter hour in the fourth field, and enter time in the fifth field.

2) Time Zone

Select the time zone where this equipment is located.

3) Date Format

Select the date format.

4) Daylight Mode

Select “ON” to set the daylight saving time system.

Setting up the Web General Setting

You can set the displayed language of TopAccess, and session timer to automatically log out from the administrator mode.

1

2

1) WEB Language

Select the displayed language of TopAccess.

2) Session Timer

Enter how long you want this equipment to preserve the session data. You can enter any integer between 5 to 999.

Network Administrator’s Guide — Setting up Device Settings 51

Setting up Network Settings

In the Network submenu page in the Setup menu, an administrator can configure the network settings such as TCP/IP, IPX/SPX, AppleTalk, DNS Session, DDNS Session, SLP Session, SMB

Session, NetWare Session, HTTP Network Service, SMTP Network Service, POP3 Network

Service, FTP Client, and SNMP Network Service.

Setting the network settings

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Setup menu and Network submenu.

• The Network submenu page is displayed.

3.

In the Network submenu page, set the network settings as required.

52

• In the Network submenu page, you can set the following:

P.53 "Setting up the TCP/IP"

P.54 "Setting up the IPX/SPX"

P.54 "Setting up the AppleTalk"

P.55 "Setting up the Rendezvous"

P.55 "Setting up the LDAP Session"

P.56 "Setting up the DNS Session"

P.56 "Setting up the DDNS Session"

P.56 "Setting up the SLP Session"

P.57 "Setting up the SMB Session"

P.58 "Setting up the NetWare Session"

P.58 "Setting up the HTTP Network Service"

Network Administrator’s Guide — Setting up Network Settings

P.59 "Setting up the SMTP Client"

P.60 "Setting up the SMTP Server"

P.61 "Setting up the POP3 Network Service"

P.62 "Setting up the FTP Client"

P.62 "Setting up the FTP Server"

P.63 "Setting up the SNMP Network Service"

4.

Click [Save].

• The confirmation dialog box appears.

SUPPLEMENT: • If you want to restore the current settings without saving the changes, click [Cancel].

Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes.

5.

Click [OK] to apply the changes.

• This equipment starts initializing the network interface card to apply the changes

Setting up the TCP/IP

You can set the TCP/IP protocol to enable communication over TCP/IP. The TCP/IP must be configured to enable TopAccess, SMB printing, Peer-to-Peer printing, LPR printing, IPP printing, Save as file to network folder, Scan to Email, and Internet Fax.

1

2

3

4

1) Address Mode

Select how to set the IP address.

• Static IP — Select this to assign the static IP address manually. When this is selected, enter the static IP address in the IP Address field.

• No AutoIP — Select this to assign the IP address using the DHCP with Auto-IP addressing disabled. When this is selected, the IP address, subnet mask, default gateway, primary WINS server address, secondary WINS server address, POP3 server address, and SMTP server address can be automatically obtained from the DHCP server if the network supports the DHCP, but the IP address will not be assigned if the network does not support the DHCP.

• Dynamic — Select this to assign the IP address using the DHCP with Auto-IP addressing enabled. When this is selected, the IP address, subnet mask, default gateway, primary WINS server address, secondary WINS server address, POP3 server address, and

SMTP server address can be automatically obtained from the DHCP server if the network supports the DHCP, and the IP address can be also assigned using Auto-IP addressing even if the network does not support the DHCP.

Network Administrator’s Guide — Setting up Network Settings 53

2) IP Address

Enter the static IP address that is assigned to this equipment when “Static IP” is selected in the “Address Mode” drop down box.

3) Subnet mask

Enter the subnet mask if required when “Static IP” is selected in the “Address Mode” drop down box.

4) Default Gateway

Enter the gateway address if required when “Static IP” is selected in the “Address Mode” drop down box.

Setting up the IPX/SPX

You can set the IPX/SPX protocol to enable the communication over IPX/SPX. The IPX/SPX must be configured to enable Novell printing with NetWare server 4.x, 5.x, 6.x over IPX/SPX.

1

2

3

4

1) Enable IPX/SPX

Select whether the IPX/SPX protocol is enabled or disabled. Please enable this when configuring Novell printing over the IPX/SPX network.

2) Frame Type

Select the desired frame type for IPX/SPX.

• Auto Sense — Select this to use an appropriate frame type that the equipment found first.

• IEEE 802.3/Ethernet II/IEEE 802.3 Snap/IEEE802.2 — Instead of “Auto Sense”, select the frame types to be used from these options.

3) Actual Frame

This displays the actual frame type of the equipment.

4) Enable NCP Burst

Select whether the NCP Burst mode is enabled or disabled. When this is enabled, it can increase the efficiency of communication between this equipment and NetWare file server.

Setting up the AppleTalk

You can set the protocol to enable communication over AppleTalk. The AppleTalk must be configured to enable AppleTalk printing from Macintosh computers.

1

2

3

4

1) Enable Apple Talk

Select whether the AppleTalk protocol is enabled or disabled. Please enable this when configuring AppleTalk printing.

54 Network Administrator’s Guide — Setting up Network Settings

2) Level

This displays the AppleTalk network number of this equipment.

3) Device Name

Enter the device name of the equipment that will be displayed in the AppleTalk network.

4) Desired Zone

Enter the zone name where the equipment will connect — if required. If you leave an asterisk in this field, the equipment will connect to the default zone.

Setting up the Rendezvous

In Rendezvous, you can enable or disable the Rendezvous networking that is available for Mac

OS X.

1

2

3

1) Enable Rendezvous

Select whether the Rendezvous is enabled or disabled.

2) Link-Local Host Name

Enter the DNS host name of this equipment.

3) Service Name

Enter the device name of this equipment that will be displayed in the Rendezvous network.

Setting up the LDAP Session

In LDAP Session, you can enable or disable the LDAP directory service.

1

2

3

4

1) Enable LDAP

Select whether the LDAP directory service is enabled or disabled.

2) User Authentication

Select whether the LDAP authentication is enabled or disabled. If this is enabled, the screen to enter the user name and password will appear when pressing the [SCAN TO E-MAIL] button on the Control Panel.

NOTE: • The LDAP Attribute used for User Name and Password must be fields that are not encrypted on the LDAP server.

3) Attribute type of “User Name”

Enter the attribute type that will be used for an authentication of “User Name”.

4) Attribute type of “Password”

Enter the attribute type that will be used for an authentication of “Password”.

Network Administrator’s Guide — Setting up Network Settings 55

Setting up the DNS Session

In DNS Session, you can specify the DNS server to enable the FQDN rather than the IP address on specifying each server address such as SMTP server, POP3 server, and LDAP server.

SUPPLEMENT: • When the DNS service is enabled and the DNS server supports the dynamic DNS service, please set the DDNS Session as well.

P.56 "Setting up the DDNS Session"

1

2

3

1) Enable DNS

Select whether the DNS server is used or not.

2) Primary DNS Server Address

Specify the IP address of the primary DNS server when the DNS service is enabled.

3) Secondary DNS Server Address

Specify the IP address of the secondary DNS server when the DNS service is enabled, as you require.

Setting up the DDNS Session

In DDNS Session, you can enable the Dynamic DNS service if the DNS server supports the dynamic DNS.

1

2

3

1) Enable DDNS

Select whether the dynamic DNS service is enabled or disabled.

2) Host Name

Enter the host name that will be added to the DNS server using DDNS.

3) Domain Name

Enter the domain name that will be added to the DNS server using DDNS.

Setting up the SLP Session

In SLP Session, you can enable or disable the SLP (Service Location Protocol) over TCP/IP environments.

1

56

1) Enable SLP

Select whether the SLP is enabled or disabled. Please enable this when you configure a

Novell printing environment using the NetWare server over the TCP/IP network.

Network Administrator’s Guide — Setting up Network Settings

Setting up the SMB Session

In SMB Session, you can specify the SMB network properties to enable SMB printing. When you enable the SMB, users can also browse the local folder in the equipment. You can also specify the WINS server when the WINS server is used to enable the Windows print sharing and

Windows file sharing services between the different subnets.

4

5

1

2

3

NOTE:

1) SMB Protocol

Select whether the SMB protocol is enabled or disabled.

• Enable — Select this to enable SMB.

• Disable — Select this to disable SMB.

• Disable Print Share — Select this to enable the file sharing service using SMB, and disable the SMB printing.

2) NetBIOS Name

Enter the NetBIOS name of this equipment.

• You can enter only alphanumeric characters and “-” (hyphenation) for NetBIOS name. If you use any other characters, the equipment uses “MFP-<NIC Serial

Number>”, which is the default NetBIOS name.

3) Workgroup

Enter the Windows workgroup that this equipment joins.

NOTE:

NOTES:

• You can enter only alphanumeric characters and symbols except following characters for Work Group.

; : “ < > * + = \ | ? ,

If you use any other characters, the equipment uses “workgroup”, which is the default Work Group.

4) Primary WINS Server

Specify the IP address of the primary WINS server when the WINS server is used to provide the NetBIOS name in your local area network.

5) Secondary WINS Server

Specify the IP address of the secondary WINS server as you require when the WINS server is used to provide NetBIOS name in your local area network.

• If “0.0.0.0” is entered for Primary WINS Server and Secondary WINS Server, this equipment will not use the WINS server.

• When “Dynamic” or “No AutoIP” is selected for the Address Mode in the TCP/IP setting, the primary WINS server and secondary WINS server are automatically obtained from the DHCP server. However, if you enter the static IP address in these fields, this equipment uses entered IP addresses instead of obtained IP addresses from the DHCP server.

Network Administrator’s Guide — Setting up Network Settings 57

Setting up the NetWare Session

In NetWare Session, you can set the NetWare Bindery or NDS service. This must be set when configuring a Novell printing environment.

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1) Enable Bindery

Select whether the NetWare Bindery mode for Novell printing is enabled or disabled. When you configure a Novell printing environment with the NetWare server in bindery mode, you must enable this.

2) Enable NDS

Select whether the NetWare NDS mode for Novell printing is enabled or disabled. When you configure a Novell printing environment with the NetWare server in NDS mode, you must enable this. When this is enabled, you should also specify the context and tree for the

NDS.

3) Context

Enter the NDS context that the NetWare print server for this equipment is located.

4) Tree

Enter the NDS tree.

Setting up the HTTP Network Service

In HTTP Network Service, you can enable or disable Web-based services such as TopAccess, e-Filing web utility, and IPP printing.

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1) Enable HTTP Server

Select whether the Web-based services such as TopAccess, e-Filing web utility, and IPP printing are enabled or disabled.

2) Primary Port Number

Enter the port number for the NIC HTTP server. Generally “80” is used for this port.

3) Secondary Port Number

Enter the port number for TopAccess and the e-Filing web utility. Generally “8080” is used for this port.

58 Network Administrator’s Guide — Setting up Network Settings

Setting up the SMTP Client

In SMTP Client, you can enable or disable SMTP transmission for sending the Internet Fax and

Emails.

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1) Enable SMTP Client

When this is enabled, this equipment sends an Internet Fax and an Email to the specified

SMTP server for transmission over the Internet.

2) SMTP Server Address

Enter the IP address or FQDN of the SMTP server when “Enable SMTP Client” is enabled.

NOTE: • If you use FQDN to specify the SMTP server, you must configure the DNS server and enable the DNS in the DNS Session.

SUPPLEMENT: • When “Dynamic” or “No AutoIP” is selected for the Address Mode in the TCP/IP setting, the SMTP Server Address can be obtained from the DHCP server.

3) POP Before SMTP

Select whether the POP Before SMTP authentication is enabled or disabled.

4) Authentication

Select the type of the authentication to access the SMTP server.

• Plain — Select this to access the SMTP server using the plain authentication.

• Login — Select this to access the SMTP server using the login authentication.

• Cram-MD5 — Select this to access the SMTP server using the Cram-MD5 authentication.

• Digest-MD5 — Select this to access the SMTP server using the Digest-MD5 authentication.

• Disable — Select this to access the SMTP server using no authentication.

5) Login Name

Enter the login name to access the SMTP server if the SMTP authentication is enabled.

6) Password

Enter the password to access the SMTP server is the SMTP authentication is enabled.

7) Maximum Email / Internet Fax Size

Select the maximum size that this equipment allows to send using the SMTP.

8) Port Number

Enter the port number for accessing the SMTP server when “Enable SMTP Client” is enabled. The port number depends on the port setting in the SMTP server. Generally “25” is used.

Network Administrator’s Guide — Setting up Network Settings 59

Setting up the SMTP Server

In SMTP Server, you can enable or disable SMTP transmission for receiving the Internet Fax and Emails.

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1) Enable SMTP Server

Select whether this equipment works as an SMTP server or not. This must be enabled when you enable the Offramp Gateway feature. When this is enabled, this equipment can receive

Internet Faxes or Emails that are forwarded through the SMTP to the domain of this equipment.

2) Port Number

Enter the port number to transmit an Internet Faxes or Emails. Generally “25” is used for the SMTP transmission.

3) Email Address

Enter the Email address of this equipment. When this equipment works as an SMTP server, it can receive all Internet Faxes and Emails that contain its domain name. When the Email address of received Internet Faxes or Emails match, this equipment will print the document.

4) Enable OffRamp Gateway

Select whether the Offramp Gateway transmission is enabled or disabled.

5) OffRamp Security

Select whether the Offramp Security is enabled or disabled. When enabled, this equipment cancel the offramp gateway transmissions that are forwarding to the fax numbers not registered in the Address Book of this equipment. This can prevent the unauthorized offramp gateway transmission.

6) OffRamp Print

Select whether this equipment should print documents sent using the offramp gateway transmission. When enabled, you can confirm the documents that are transmitted using the offramp gateway transmission by printing them.

60 Network Administrator’s Guide — Setting up Network Settings

Setting up the POP3 Network Service

In POP3 Network Service, you can specify the POP3 server to receive an Internet Fax and

Emails.

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1) Enable POP3 Client

Select whether retrieving an Internet Fax and an Email from the POP3 server is enabled or disabled.

2) POP3 Server Address

Enter the IP address or FQDN of the POP3 server when “Enable POP3 Client” is enabled.

• If you use FQDN to specify the POP3 server, you must configure the DNS server and enable the DNS in the DNS Session.

SUPPLEMENT: • When “Dynamic” or “No AutoIP” is selected for the Address Mode in the TCP/IP setting, the POP3 Server Address can be obtained from the DHCP server.

3) Type POP3 Login

Select the POP3 login type.

• Auto — Select this to automatically designate the POP3 login type of the POP3 server.

• POP3 — Select this to use the general POP3 login type.

• APOP — Select this to use APOP login type. APOP allows users to access the POP3 server by encrypting the user name and password.

NOTE: • If it is not possible to Login to the mail server using “Auto”, manually set the type of

POP3 Login to either “POP3” or “APOP”.

4) Account Name

Enter the account name for this equipment to access the POP3 server.

5) Password

Enter the password to access the POP3 server.

6) Scan Rate

Enter how often this equipment should access the POP3 server for new messages.

7) Port Number

Enter the port number to access the POP3 server. The port number depends on the port setting in the POP3 server. Generally “110” is used.

Network Administrator’s Guide — Setting up Network Settings 61

Setting up the FTP Client

In FTP Client, you can specify the default port number used for the Save as file using the FTP protocol.

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1) Default Port Number

Enter the port number to access the FTP site. The port number depends on the port setting in the FTP site. Generally “21” is used.

Setting up the FTP Server

In FTP Server, you can enable or disable the FTP server functions.

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1) Enable FTP Server

Select whether the FTP server is enabled or disabled. Select Enable to enable the reading/ writing the address book data using the Address Book Viewer.

2) Default Port Number

Enter the port number for the FTP server. Generally “21” is used.

62 Network Administrator’s Guide — Setting up Network Settings

Setting up the SNMP Network Service

In SNMP Network Service, you can enable or disable the SNMP to monitor the device status using a network monitoring utility. If an administrator wants to monitor the device status with a monitoring utility, programmed to fit the MIB, you must enable the SNMP and SNMP Traps.

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NOTE:

1) Enable SNMP

Select whether the SNMP monitoring with MIB is enabled or disabled. This must be enabled to allow users to connect using TopAccessDocMon, TWAIN driver, File Downloader, and the Address Book Viewer.

2) Read Community

Enter the trap community name for the SNMP Traps.

• If you specify a community name other than “public” for the Read Community, the applications that use MIB (TopAccessDocMon, TWAIN driver, File Downloader, and

Address Book Viewer) will be unavailable. The SNMP communication of the printer driver also will be unavailable, so that the obtaining the configurations, confirming the department code, and obtaining the available boxes in e-Filing will be disabled.

NOTE:

3) Read Write Community

Enter the Read Write community name for the SNMP Traps.

• If you specify a community name other than “private” for the Read Write Community, the applications that use MIB (TopAccessDocMon, TWAIN driver, File Downloader, and Address Book Viewer) will be unavailable. The SNMP communication of the printer driver also will be unavailable, so that the obtaining the configurations, confirming the department code, and obtaining the available boxes in e-Filing will be disabled.

Network Administrator’s Guide — Setting up Network Settings 63

4) Enable Authentication Trap

Select whether sending a SNMP Traps when this equipment is accessed using SNMP from a different read community.

5) Enable Alerts Trap

Select whether sending a SNMP Traps when an alert condition occurs.

6) IP Trap Address 1-10

Enter the IP address where the SNMP Traps will be sent. You can specify up to 10 addresses.

7) IP Trap Community

Enter the trap community name for the IP Traps.

8) IPX Trap Address

Enter the IPX address where the SNMP Traps will be sent.

64 Network Administrator’s Guide — Setting up Network Settings

Setting up Copier Settings

NOTE:

In the Copier submenu page in the Setup menu, an administrator can configure the copier settings that initially apply to copy operations.

• Some settings may not apply to the Touch Panel Display as soon as you save the settings. When you change the settings, press the [RESET] button on the Control

Panel before an operation.

Setting the copier settings

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Setup menu and Copier submenu.

• The Copier submenu page is displayed.

3.

In the Copier submenu page, set the copier settings as required.

• To set the Copier Settings, see the following:

P.66 "Setting up the Copier Settings"

4.

Click [Save].

• The confirmation dialog box appears.

SUPPLEMENT: • If you want to restore the current settings without saving the changes, click [Cancel].

Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes.

Network Administrator’s Guide — Setting up Copier Settings 65

5.

Click [OK] to apply the changes.

NOTE: • When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Copier submenu then the page displays the current settings in each field.

Setting up the Copier Settings

In Copier Settings, you can set the default copier settings that apply for copy operation from the

Touch Panel Display.

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1) Color Mode

Select the default color mode for copying.

For e-STUDIO450 Series and e-STUDIO280 Series:

The “Color Mode” option is not available for e-STUDIO450 Series and e-STUDIO280 Series.

2) Original Mode for Color

Select the default original mode for color originals.

For e-STUDIO450 Series and e-STUDIO280 Series:

The “Original Mode for Color” option is not available for e-STUDIO450 Series and e-STUDIO280 Series.

3) Original Mode for Black

Select the default original mode for black/white originals.

Network Administrator’s Guide — Setting up Copier Settings

For e-STUDIO450 Series and e-STUDIO280 Series:

“Image Smoothing” is not available for e-STUDIO450 Series and e-STUDIO280 Series.

4) Color Exposure

Select the type of image density for color copy.

• Auto — Select this to set the Auto mode as the default exposure for color copy. The

Auto mode automatically detects the density of the original to make copies at the optimum exposure.

• Manual — Select this to set the Manual mode as the default exposure for color copy.

The manual mode manually specifies the density of the original.

For e-STUDIO450 Series and e-STUDIO280 Series:

The “Color Exposure” option is not available for e-STUDIO450 Series and e-STUDIO280

Series.

5) Exposure

Select the type of image density for black and white copy.

• Auto — Select this to set the Auto mode as the default exposure for black and white copy. The Auto mode automatically detects the density of the original to make copies at the optimum exposure.

• Manual — Select this to set the Manual mode as the default exposure for black and white copy. The manual mode manually specifies the density of the original.

6) Bypass feed

Select the default paper type for the Bypass Feed.

7) BOOK > 2

Select the default page arrangement of the book-type originals for Book to 2-sided copy.

• Open from left — Select this to copy the booklet originals that are read from a left page.

• Open from right — Select this to copy the booklet originals that are read from a right page.

NOTE: • The “BOOK > 2” option is available only when the ADU is installed.

NOTE:

8) Magazine Sort

Select the default page arrangement for magazine sort copy.

• Open from left — Select this to set to create a booklet that can be read from a left page.

• Open from right — Select this to set to create a booklet that can be read from a right page.

• The “Magazine Sort” option is available only when the ADU is installed.

9) 2in1/4in1

Select the default page arrangement for 2in1/4in1 copy.

• Write Laterally — Select this to copy each two pages or four pages from right to left or top to bottom. When the portrait originals are copied using 2in1 or 4in1, this equipment copies them from right to left. When the landscape originals are copied using 2in1 or

4in1, this equipment copies them from to bottom.

• Write Vertically — Select this to copy each two pages or four pages from left to right or top to bottom. When the portrait originals are copied using 2in1 or 4in1, this equipment

Network Administrator’s Guide — Setting up Copier Settings 67

copies them from left to right. When the landscape originals are copied using 2in1 or

4in1, this equipment copies them from to bottom.

10) Maximum Copies

Select the maximum numbers of pages that users can specify for copying. You can select either “999”, “99”, or “9” for the Maximum Copies.

11) Auto 2-sided Mode

Select how the 2-sided mode initially applies to copy settings when originals are set in the

ADF.

• OFF — Select this to initially apply [1->1 SIMPLEX] when originals are set in the

ADF.

• One-sided/Double-sided — Select this to initially apply [1->2 DUPLEX] when originals are set in the ADF.

• Double-sided/Double-sided — Select this to initially apply [2->2 DUPLEX] when originals are set in the ADF.

• User Selection — Select this to initially display the screen to select the 2-sided mode when originals are set in the ADF.

NOTE: • The “Auto 2-sided Mode” option is available only when the ADU is installed.

12) Sorter Mode Priority

Select the default sort mode for copying.

68 Network Administrator’s Guide — Setting up Copier Settings

Setting up Fax Settings

NOTES:

In the Fax submenu page in the Setup menu, an administrator can configure the fax device settings and the settings initially apply to fax operations.

• Some settings may not apply to the Touch Panel Display as soon as you save the settings. When you change the settings, press the [RESET] button on the Control

Panel before an operation.

• The Fax submenu page in the Setup menu is available only when the optional Fax unit is installed.

Setting the fax settings

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Setup menu and Fax submenu.

• The Fax submenu page is displayed.

3.

In the Fax submenu page, set the fax settings as required.

• To set the Fax Settings, see the following:

P.70 "Setting up the Fax Settings"

4.

Click [Save].

• The confirmation dialog box appears.

SUPPLEMENT: • If you want to restore the current settings without saving the changes, click [Cancel].

Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes.

Network Administrator’s Guide — Setting up Fax Settings 69

5.

Click [OK] to apply the changes.

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NOTE: • When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Fax submenu then the page displays the current settings in each field.

Setting up the Fax Settings

In Fax Settings, you can set the default fax settings that apply to fax operation from the Touch

Panel Display.

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70 Network Administrator’s Guide — Setting up Fax Settings

1) Terminal ID

Enter the terminal ID name (company name) to identify this equipment. The name will be printed at the leading edge of all documents transmitted.

2) Fax Number

Enter the fax number of this equipment. This fax number will be printed at the leading edge of all documents transmitted from Line 1.

3) Line 2 Number

Enter the fax number for Line 2 of this equipment — if installed. This fax number will be printed at the leading edge of all documents transmitted from Line 2.

4) Monitor Volume

Select the volume of the line monitor during transmission.

5) Completion Volume

Select the volume of the line monitor when completing the transmission.

6) Reception Mode

Select how this equipment activates when a fax is received.

• Auto — Select this to automatically receive incoming originals when the bell rings.

Select this when the line is being used exclusively by the fax transmission.

• Manual — Select this to manually receive incoming originals after pressing the Start button on the Control Panel.

7) Dial Type

Select the dial type for the Line 1.

DP — Select this to use the Dial Pulse type for the Line 1.

MF — Select this to user the Multi-frequency type for the Line 1.

8) Dial Type (Line 2)

Select the dial type for the Line 2, if installed.

DP — Select this to use the Dial Pulse type for the Line 2.

MF — Select this to use Multi-frequency type for the Line 2.

9) Line-2 Mode

Select how the Line 2 is used, if installed.

• Tx/Rx — Select this to use Line 2 for sending and receiving a fax.

• Rx Only (24 Hour) — Select this to use Line 2 only for receiving a fax.

• Rx Only (Timer) — Select this to use Line 2 only for receiving a fax during specified time. When this is selected, enter the start time and end time that Line 2 is used for only receiving a fax.

10) Resolution

Select the default resolution for sending faxes.

• Standard — Select this to set the Standard mode as the default resolution appropriate for the originals in which the text is regular size.

• Fine — Select this to set the Fine mode as the default resolution appropriate for the originals in which the text is small or a detailed drawing is contained.

• Ultra Fine — Select this to set the Ultra-Fine mode as the default resolution appropriate for the originals in which the text is particularly small or a precision drawing is contained.

11) Original Mode

Select the default image quality mode for sending faxes.

• Text — Select this to set the Text mode as the default image quality mode appropriate for sending text originals.

• Text/Photo — Select this to set the Text/Photo mode as the default image quality mode appropriate for sending originals containing both text and photos.

• Photo — Select this to set the Photo mode as the default image quality mode appropriate for sending photo originals.

Network Administrator’s Guide — Setting up Fax Settings 71

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12) Exposure

Select the default exposure for sending faxes.

Select “Auto” to automatically apply the ideal contrast according to the original or select the contrast manually in 11 stages.

13) TTI

Select whether printing a transmission header (TTI) to identify the sender of received faxes.

14) RTI

Select whether printing a reception header (RTI) on received faxes to clearly identify the time, date, and page count of received faxes.

15) ECM

Select whether enabling or disabling the ECM (Error Correction Mode) to automatically re-send any portion of the document affected by phone line noise or distortion.

16) Discard

Select whether discarding the lower portion of the received fax image if it is larger than the recording paper.

17) Reduction

Select whether reducing the received fax image if it is larger than the effective printing area of the recording paper.

18) Duplex Print

Select whether printing the received fax images on both sides of the recording paper.

19) Rotate Sort

Select whether rotating the output direction in the tray for each reception.

20) Recovery Transmit

Select whether re-transmitting a fax after failing the initially specified number of redial attempts. When this is enabled, select the stored time length from 1 to 24 hours.

21) Journal Auto Print

Select whether automatically printing a transmission and reception journal after every transmission is completed.

22) Memory Transmission Report

Select how to print a result report after a memory transmission.

• OFF — Select this to not print a memory transmission report.

• Always — Select this to print a memory transmission report with all page images for each memory transmission is completed.

• ON ERROR — Select this to print a memory transmission report with all page images only when the memory transmission is not successfully completed.

• Always (Print 1st Page Image) — Select this to print a memory transmission report with the 1st page image for each memory transmission is completed.

• ON ERROR (Print 1st Page Image) — Select this to print a memory transmission report with the 1st page image only when the memory transmission is not successful.

23) Multi Transmission Report

Select how to print a result report after a multi-address transmission.

• OFF — Select this to not print a multi-address transmission report.

• Always — Select this to print a multi-address transmission report with all page images for each multi-address transmission is completed.

• ON ERROR — Select this to print a multi-address transmission report with all page images only when the multi-address transmission is not successfully completed.

• Always (Print 1st Page Image) — Select this to print a multi-address transmission report with the 1st page image for each multi-address transmission is completed.

• ON ERROR (Print 1st Page Image) — Select this to print a multi-address transmission report with the 1st page image only when the multi-address transmission is not successful.

Network Administrator’s Guide — Setting up Fax Settings

24) Polling Report

Select how to print a result report after a multi-polling reception.

• OFF — Select this to not print a multi-polling report.

• Always — Select this to print a multi-polling report for each multi-polling reception.

• ON ERROR — Select this to print a multi-polling report only when the multi-polling reception is not successful.

25) Relay Originator

Select how to print a result report after a relay transmission.

• OFF — Select this to not print a relay station report.

• Always — Select this to print a relay station report with all page images for each relay transmission is completed.

• ON ERROR — Select this to print a relay station report with all page images only when the relay transmission is not successful.

• Always (Print 1st Page Image) — Select this to print a relay station report with the 1st page image for each relay transmission is completed.

• ON ERROR (Print 1st Page Image) — Select this to print a relay station report with the 1st page image only when the relay transmission is not successful.

Network Administrator’s Guide — Setting up Fax Settings 73

Setting up Save as file Settings

NOTE:

In the Save as file submenu page in the Setup menu, an administrator can configure the Send to

File settings that apply to the Save as file operations. An administrator also configures the Send to File settings that apply to the Save as file operation using the N/W-Fax driver.

• Some settings may not apply to the Touch Panel Display as soon as you save the settings. When you change the settings, press the [RESET] button on the Control

Panel before an operation.

For e-STUDIO450 Series and e-STUDIO280 Series:

The Save as file submenu page in the Setup menu is available only when the Printer Kit and

Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

Setting the Save as file settings

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Setup menu and Save as file submenu.

• The Save as file submenu page is displayed.

3.

In the Save as file submenu page, set the Send to File settings as required.

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• In the Save as file submenu page, you can set the following:

P.75 "Setting up the Local Storage Path"

P.75 "Setting up the Storage Maintenance"

P.76 "Setting up the Destination"

P.76 "Setting up the Remote 1 and Remote 2"

Network Administrator’s Guide — Setting up Save as file Settings

P.78 "Setting up the N/W-Fax Destination"

P.78 "Setting up the N/W-Fax Folder"

4.

Click [Save].

• The confirmation dialog box appears.

SUPPLEMENT: • If you want to restore the current settings without saving the changes, click [Cancel].

Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes.

5.

Click [OK] to apply the changes.

NOTE: • When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Save as file submenu then the page displays the current settings in each field.

Setting up the Local Storage Path

You can see the folder path where files are stored by the Save as file to local folder.

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1) Storage Path

This displays the local storage path where files are stored when files are saved to the local folder by the Save as file functions.

2) Send scanned documents to a sub folder in the storage path

Select this to save the files in the sub folder that is named as “Group Number-Group

Name-Template Name”.

3) Send scanned documents directly to the storage path

Select this to save the files directly in the storage path.

Setting up the Storage Maintenance

In Storage Maintenance, you can select how to delete files stored in the local folder.

NOTE: • The folder that was created when storing the files in the local folder will be deleted automatically when all files in the folder are deleted.

Network Administrator’s Guide — Setting up Save as file Settings 75

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1) Do not delete documents automatically

Select this to delete files stored in the local folder manually.

2) Delete documents after [ ] day(s)

Select this to automatically delete files stored in the local folder after a specified number of days. When this is selected, enter the number of days that the files are to remain.

Setting up the Destination

You can specify that a network folder can be used for Save as file.

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1) Do not allow any network folder to be used as a destination

When this is selected, users can only save a file in the local folder.

2) Use Network Folder Destination

When this is selected, set the Remote 1 and Remote 2 settings to specify how users can select the network folders for Save as file destination.

NOTE: • When you select “Use Network Folder Destination”, make sure both “Remote 1” and

“Remote 2” are set properly. For example, even if you want to specify only the

Remote 1, you must select “Allow user to select network folder to be used as a destination” for the Remote 2. When you select “Use Network Folder Destination”,

“Allow the following network folder to be used as a destination” is initially selected for both Remote 1 and Remote 2 and other fields are left blank. If you do not change the settings, the error message to ask you to enter the required items to complete the setup will be displayed.

Setting up the Remote 1 and Remote 2

In the Remote 1 and Remote 2, you can specify how users can select the network folders for

Save as file destination when you select “Use Network Folder Destination” in the Destination

76 Network Administrator’s Guide — Setting up Save as file Settings

setting. You can specify two network folders; Remote 1 and Remote 2. The setting items are the same in the Remote 1 and Remote 2.

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1) Allow the following network folder to be used as a destination

Select this to restrict users to select only the network folder that you specified. Otherwise, select “Allow user to select Windows network folder to be used as a destination”.

2) Protocol

Select the protocol to be used for uploading a file to the network folder.

• SMB — Select this to upload a file to the network folder using the SMB protocol. SMB can be used in a Windows network when the Windows file sharing service is enabled.

• FTP — Select this to upload a file to the FTP server.

3) Server Name

Enter the FTP server name or IP address where a file can be sent. For example, to send a file to the “ftp://192.168.1.1/user/scanned” FTP folder in the FTP server, enter

“192.168.1.1” in this field. This must be entered only when you select “FTP” as the protocol. You can specify the directory at the “Network Path” field.

4) Port Number (Command)

Enter the port number to be used for controls, if you select “FTP” as the protocol. Generally

“-” is entered for the control port. When “-” is entered, the port number, that is set at “FTP

Client” in the Network menu page of the Setup tab, will be used. Change this option if you want to use another port number.

5) Network Path

Enter the network path to store a file.

When you select “SMB” as the protocol, enter the network path to the network folder. For example, to specify the “user/scanned” folder in the computer named “Client01”, enter

“\\Client01\users\scanned\”.

When you select “FTP” as the protocol, enter the directory in the specified FTP server. For example, to specify the “ftp://192.168.1.1/user/scanned” FTP folder in the FTP server, enter

“user/scanned”.

6) Login User Name

Enter the login user name to access a Windows computer or an FTP server, if required.

When you select “FTP” as the protocol, an anonymous login is assumed if you leave this field blank.

7) Password

Enter the password to access a Windows computer or an FTP server, if required.

8) Retype Password

Enter the same password again for a confirmation.

Network Administrator’s Guide — Setting up Save as file Settings 77

9) Allow user to select network folder to be used as a destination

Select this to allow users to specify a network folder as a destination. Otherwise, select

“Allow the following Windows network folder to be used as a destination”.

Setting up the N/W-Fax Destination

You can configure a network folder to store documents that are sent using the N/W-Fax driver with the Save as file option enabled.

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1) Do not allow any network folder to be used as a destination

Select this to not allow any network folders to be used as Save as file destinations for N/

W-Faxes documents. When selected, users can only save an N/W-Fax document with the

Save as file option enabled to local storage.

2) Use Network Folder Destination

Select this to allow network folders to be used as Save as file destinations for N/W-Fax documents. When selected, set the N/W-Fax Folder settings to specify which network folder to use.

Setting up the N/W-Fax Folder

In the N/W-Fax Folder, you can specify in which network folder N/W-Fax documents are saved.

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1) Protocol

Select the protocol for uploading an N/W-Fax document to a network folder.

• SMB — Select this to upload an N/W-Fax document to the network folder using the

SMB protocol. SMB can be used in a Windows network when Windows file sharing service is enabled.

• FTP — Select this to upload a file to the FTP server.

2) Server Name

Enter the FTP server name or IP address where an N/W-Fax document will be sent. For example, to send an N/W-Fax document to the “ftp://192.168.1.1/user/nw-fax” FTP folder in the FTP server, enter “192.168.1.1” in this field. This must be entered only when you select “FTP” as the protocol. You can specify the directory at the “Network Path” field.

3) Port Number (Command)

Enter the port number to be used for controls, if you select “FTP” as the protocol. Generally

“-” is entered for the control port. When “-” is entered, the port number, that is set at “FTP

78 Network Administrator’s Guide — Setting up Save as file Settings

Client” in the Network menu page of the Setup tab, will be used. Change this option if you want to use another port number.

4) Network Path

Enter the network path to store an N/W-Fax document.

When you select “SMB” as the protocol, enter the network path to the network folder. For example, to specify the “users\nw-fax” folder in the computer named “Client01”, enter

“\\Client01\users\nw-fax\”.

When you select “FTP” as the protocol, enter the directory in the specified FTP server. For example, to specify the “ftp://192.168.1.1/user/nw-fax” FTP folder in the FTP server, enter

“user/nw-fax”.

5) Login User Name

Enter the login user name to access a Windows computer or FTP server, if required. When you select “FTP” as the protocol, anonymous login is assumed if you leave this field blank.

6) Password

Enter the password to access a Windows computer or FTP server, if required.

7) Retype Password

Enter the same password again for a confirmation.

Network Administrator’s Guide — Setting up Save as file Settings 79

Setting up Email Settings

NOTE:

In the Email submenu page in the Setup menu, an administrator can configure the Email settings that are needed for Scan to Email operations.

• Some settings may not apply to the Touch Panel Display as soon as you save the settings. When you change the settings, press the [RESET] button on the Control

Panel before an operation.

For e-STUDIO450 Series and e-STUDIO280 Series:

The Email submenu page in the Setup menu is available only when the Printer Kit and Scanner

Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

Setting the Email settings

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Setup menu and Email submenu.

• The Email submenu page is displayed.

3.

In the Email submenu page, set the Email settings as required.

80

• To set the Email settings, see the following:

P.81 "Setting up the Email Settings"

4.

Click [Save].

• The confirmation dialog box appears.

Network Administrator’s Guide — Setting up Email Settings

SUPPLEMENT: • If you want to restore the current settings without saving the changes, click [Cancel].

Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes.

5.

Click [OK] to apply the changes.

NOTE: • When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Email submenu then the page displays the current settings in each field.

Setting up the Email Settings

You can specify the file format, fragment message size, and default body strings that apply to the

Scan to Email documents.

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NOTE:

1) From Address

Enter the email address of this equipment.

• You must enter the email address in the “From Address” field to enable the Scan to

Email.

2) From Name

Enter the name of this equipment.

3) File Format

Select the file format of files to be sent.

• Multi page TIFF — Select this to convert files to multi-page TIFF file.

• PDF — Select this to convert files to PDF file.

• JPEG — Select this to convert files to JEPG file. (Only for e-STUDIO4511 Series)

4) Fragment Message Size

Select the size for the message fragmentation.

Network Administrator’s Guide — Setting up Email Settings 81

5) Default Body Strings

Enter the body text that will be automatically entered in the Body field when users operate

Scan to Email from the Touch Panel Display. This sets only the default body text, so that it can be changed on each operation by users.

82 Network Administrator’s Guide — Setting up Email Settings

Setting up Internet Fax Settings

NOTE:

In the Internet Fax submenu page in the Setup menu, an administrator can configure the Internet

Fax settings needed for Internet Fax transmissions.

• Some settings may not apply to the Touch Panel Display as soon as you save the settings. When you change the settings, press the [RESET] button on the Control

Panel before an operation.

For e-STUDIO450 Series and e-STUDIO280 Series:

The Internet Fax submenu page in the Setup menu is available only when the Printer Kit and

Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

Setting the Internet Fax settings

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Setup menu and Internet Fax submenu.

• The Internet Fax submenu page is displayed.

3.

In the Internet Fax submenu page, set the Internet Fax settings as required.

• To set the Internet Fax Settings, see the following:

P.84 "Setting up the Internet Fax Settings"

4.

Click [Save].

• The confirmation dialog box appears.

Network Administrator’s Guide — Setting up Internet Fax Settings 83

SUPPLEMENT: • If you want to restore the current settings without saving the changes, click [Cancel].

Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes.

5.

Click [OK] to apply the changes.

NOTE: • When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Internet Fax submenu then the page displays the current settings in each field.

Setting up the Internet Fax Settings

You can specify the fragment page size and default body strings that apply to the Internet Faxes.

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5

NOTE:

1) From Address

Enter the email address of this equipment.

• You must enter the email address in the “From Address” field to enable the Internet

Fax transmission.

2) From Name

Enter the name of this equipment.

3) Fragment Page Size

Select the size for the message fragmentation.

4) Default Body Strings

Enter the body text that will be automatically entered in the Body field when users operate

Scan to Internet Fax from the Touch Panel Display. This sets only the default body text, so that it can be changed on each operation by users.

5) Body Strings Transmission

Select whether the body strings will be send or not.

Network Administrator’s Guide — Setting up Internet Fax Settings

Setting up Printer Settings

In the Printer submenu page in the Setup menu, an administrator can configure how the printer works and the printer options needed for the raw print jobs.

For e-STUDIO450 Series and e-STUDIO280 Series:

The Printer submenu page in the Setup menu is available only when the Printer Kit or the

Printer/Scanner Kit is installed.

Setting the Printer settings

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Setup menu and Printer submenu.

• The Printer submenu page is displayed.

3.

In the Printer submenu page, set the Printer settings as required.

• To set the Printer Settings, see the following:

P.86 "Setting up the General Setting"

P.86 "Setting up the Default Raw Job Setting"

P.88 "Setting up the Raw Job Setting"

4.

Click [Save].

• The confirmation dialog box appears.

Network Administrator’s Guide — Setting up Printer Settings 85

SUPPLEMENT: • If you want to restore the current settings without saving the changes, click [Cancel].

Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes.

5.

Click [OK] to apply the changes.

NOTE: • When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Printer submenu then the page displays the current settings in each field.

Setting up the General Setting

In General Setting, you can specify the printer related options.

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1) Number of days to save Private, Proof and Invalid Jobs

Select the number of days that this equipment retains the jobs in the Private, Proof, and

Invalid queues. Select “Indefinite” to save all jobs in the queues until users delete the jobs manually, or select the number of days from 1 to 30.

2) LT<-->A4/LD<-->A3

Select whether printing a document intended for that one paper size can be printed on paper of a different size. For example, you can print a document set up for Letter size on A4 paper.

When disabled, this equipment will prompt users for the correct paper size.

3) Print Startup Page

Select whether printing the startup page every time this equipment is powered on. The startup page is the NIC Configuration page. You can also print the startup page from the

Touch Panel Display manually.

Setting up the Default Raw Job Setting

In Default Raw Job Setting, you can specify the default raw job setting, which applies a raw job that no queue name is specified or specified queue name does not exist.

86 Network Administrator’s Guide — Setting up Printer Settings

SUPPLEMENT: • You can also add LPR queue names and specify the raw job setting for each queue.

P.88 "Setting up the Raw Job Setting"

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4

5

NOTE:

1) Raw jobs - Duplex Printing

Select whether a raw job will be printed on both sides of the paper.

• The “Raw jobs - Duplex Printing” option is available only when the ADU is installed.

2) Raw jobs - Default Paper Size

Select the default paper size that applies to a raw job.

3) Raw jobs - Default Paper Type

Select the default paper type that applies to a raw job.

4) Raw jobs - Default Orientation

Select the default orientation that applies to a raw job.

5) Raw jobs - Default Stapling

Select whether a raw job will be stapled.

6) Raw jobs - Default Output Tray

Select the default output tray that applies to a raw job. A banner page that is created by

NetWare, UNIX, and Windows operating systems also will be outputted to the tray set here.

7) PCL Form Line

Enter the number of lines printed per page.

8) PCL Font Pitch

Enter the font pitch when the selected font number represents a fixed pitch scalable font.

Pitch is measured by characters per inch, so a 10-pitch is ten characters per inch.

9) PCL Font Point Size

Enter the font size when the selected font number represents a proportionally spaced scalable font. The Font Size option allows you to determine the point size (height) of the default font.

10) PCL Font Number

Enter the font number of the internal PCL font to be used as the default font for printing. You can check the font numbers and internal PCL fonts in the Internal PCL Font List. Please see the Printing Guide for the font number of internal PCL fonts,

11) PCL Line Termination

Select the type of the line termination.

Network Administrator’s Guide — Setting up Printer Settings 87

12) Paper Source

Select the paper source that applies to a raw job.

13) Symbol set

Select the symbol set that applies to a raw job.

Setting up the Raw Job Setting

In Raw Job Setting, you can add up to 16 LPR queue names and specify the raw job setting for each queue. These queue names can be used when printing without a printer driver, such as printing from Unix workstation.

You can add, edit, or delete a LPR queue.

P.88 "Adding or Editing a LPR queue"

P.89 "Deleting a LPR queue"

Adding or Editing a LPR queue

1.

To add a new LPR queue, click [Add] in Raw Job Setting.

To edit an existing LPR queue, select a radio button of a queue that you want to edit and click [Edit].

• The Add New LPR Queue page is displayed.

2.

Enter following items as required.

88

Queue Name — Enter the queue name using up to 31 alphanumeric characters.

The queue name is case sensitive so that “Queue1” and “queue1” will be added as different queues.

Raw jobs - Duplex Printing — Select whether a raw job will be printed on both sides of the paper.

Network Administrator’s Guide — Setting up Printer Settings

Raw jobs - Default Paper Size — Select the default paper size that applies to a raw job.

Raw jobs - Default Paper Type — Select the default paper type that applies to a raw job.

Raw jobs - Default Orientation — Select the default orientation that applies to a raw job.

Raw jobs - Default Stapling — Select whether a raw job will be stapled.

Raw jobs - Default Output Tray — Select the default output tray that applies to a raw job. A banner page that is created by NetWare, UNIX, and Windows operating systems also will be outputted to the tray set here.

PCL Form Line — Enter the number of lines printed per page.

PCL Font Pitch — Enter the font pitch when the selected font number represents a fixed pitch scalable font. Pitch is measured by characters per inch, so a

10-pitch is ten characters per inch.

PCL Font Point Size — Enter the font size when the selected font number represents a proportionally spaced scalable font. The Font Size option allows you to determine the point size (height) of the default font.

PCL Font Number — Enter the font number of the internal PCL font to be used as the default font for printing. You can check the font numbers and internal PCL fonts in the Internal PCL Font List. Please see the Printing Guide for the font number of internal PCL fonts,

PCL Line Termination — Select the type of the line termination.

Paper Source — Select the paper source that applies to a raw job.

Symbol set — Select the symbol set that applies to a raw job.

3.

Click [Save].

• The queue name is added in the list.

Deleting a LPR queue

1.

Select a radio button of a queue that you want to delete and click [Delete].

• The confirmation dialog box appears.

2.

Click [OK].

• The selected queue is deleted.

Network Administrator’s Guide — Setting up Printer Settings 89

Setting up Print Service Settings

In the Print Service submenu page in the Setup menu, an administrator can configure such print services as Raw TCP Print, LPD Print, IPP Print, FTP Print, NetWare Print, and Email Print.

For e-STUDIO450 Series and e-STUDIO280 Series:

The Print Service submenu page in the Setup menu is available only when the Printer Kit or the Printer/Scanner Kit is installed.

Setting the Print Service settings

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Setup menu and Print Service submenu.

• The Scan to Print Service submenu page is displayed.

3.

In the Print Service submenu page, set the Print Service settings as required.

90

• In the Print Service submenu page, you can set the following:

P.91 "Setting up the Raw TCP Print"

P.91 "Setting up the LPD Print"

P.92 "Setting up the IPP Print"

P.92 "Setting up the FTP Print"

P.93 "Setting up the NetWare Print"

P.93 "Setting up the Email Print"

Network Administrator’s Guide — Setting up Print Service Settings

SUPPLEMENT:

4.

Click [Save].

• The confirmation dialog box appears.

• If you want to restore the current settings without saving the changes, click [Cancel].

Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes.

5.

Click [OK] to apply the changes.

NOTE: • When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Print Service submenu then the page displays the current settings in each field.

Setting up the Raw TCP Print

In Raw TCP Print, you can enable or disable the Raw TCP print service.

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1) Enable Raw TCP

Enable or disable Raw TCP print service.

2) Port Number

If enabling the Raw TCP, enter the Raw TCP port number for the Raw TCP print. Generally

“9100” is used.

3) Enable Raw bi-directional

Enable or disable Raw bi-directional communication.

Setting up the LPD Print

In LPD Print, you can set the LPD print options to enable the LPD/LPR print service.

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1) Enable LPD

Enable or disable LPD print service.

2) Port Number

If enabling the LPD, enter the LPD port number. Generally “515” is used.

Network Administrator’s Guide — Setting up Print Service Settings 91

3) Banners

Select whether printing a banner page for each print job using LPR printing.

Setting up the IPP Print

In IPP Print, you can set the IPP Print options to enable the IPP print service.

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1) Enable IPP

Enable or disable IPP print service.

2) Port80 Enabled

Enable or disable the Port80 for IPP printing. Port631 is usually used for the IPP access so users must specify to the URL, i.e. “http://<IP address or DNS name>:631/Print”, for the IPP port. When this is enabled, this equipment allows IPP access through the Port80, which is the default port for the HTTP access so users do not have to specify the port number in the

IPP port, i.e. “http://<IP address or DNS name>/Print”.

3) Port Number

If enabling the IPP, enter the IPP port number. Generally “631” is used.

4) URL

Display the URL for IPP printing. You cannot change the URL for IPP printing. This URL should be set as the print port when users set up the printer driver for IPP printing.

Setting up the FTP Print

In FTP Print, you can set the FTP Print options to enable the FTP print service.

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1) Enable FTP Printing

Enable or disable FTP print service.

2) Port Number

Enter the FTP port number for FTP printing. Generally “21” is used.

3) Print User Name

Enter the user name who attempt FTP printing. If you leave this field blank, FTP printing will be disabled.

4) Print Password

Enter the password if you want to request the login password of users who attempt FTP printing.

92 Network Administrator’s Guide — Setting up Print Service Settings

Setting up the NetWare Print

In NetWare Print, you can set the NetWare print options to enable the Novell print service.

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1) Server Discovery

Select how to search for the NetWare file servers in the network.

• Auto — Select this to search for all the NetWare file servers in the network. This may take some time.

• Preferred — Select this to search for the preferred NetWare file servers prior to other file servers.

• Only Preferred — Select this to search for only preferred NetWare file servers. This enables searching for the NetWare file servers immediately.

2) Login Name

Enter the print server name that is created in the NetWare file server.

3) Password

Enter the password that is set to the print server, if required.

4) Search root

Enter the name of NetWare file server to be used.

5) Print Queue Scan Rate

Enter how frequently to scan the print queues for print jobs. This should be entered in second. You can enter between 1 to 255.

Setting up the Email Print

In Email Print, you can set the Email Print options to enable the Email print service.

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1) Enable Print Header

Select whether to print the Email header when receiving Email print jobs.

2) Enable Print Message Body

Select whether to print the body message when receiving Email print jobs.

Network Administrator’s Guide — Setting up Print Service Settings 93

3) Maximum Email Body Print

Enter the maximum number of pages to print the body strings of the received Email print job. You can enter between 1 to 99.

4) Enable Print Email Error

Select whether to print the report when an error occurs for Email printing.

5) Enable Email Error Forward

Select whether to send an error message to an administrative Email address when Email printing cannot be completed.

6) Email Error Transfer Address

If enabling the Email Error Forward, enter an administrative Email address where the error message is sent.

7) Enable Partial Email

Select whether to print Email jobs that are partially received.

8) Partial Wait Time

Enter how long this equipment should wait before printing a partial Email job. This should be entered in hour.

9) MDN Reply

Select whether sending the MDN message reply or not when the equipment receives an

Email print job with a MDN request.

94 Network Administrator’s Guide — Setting up Print Service Settings

Displaying Version Information

An administrator can display the system software version information of this equipment.

The version information can be displayed from the Setup menu page.

Displaying the version information

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Setup menu and Version submenu.

• The Version submenu page is displayed.

3.

In the Version submenu page, you can confirm the version information of the system software.

Network Administrator’s Guide — Displaying Version Information 95

96 Network Administrator’s Guide — Displaying Version Information

4. MANAGING THE DEVICE

Network Administrator’s Guide — 4. Managing the Device 97

Maintaining from TopAccess

This section details procedures for maintaining this equipment. It covers backing up and restoring files, deleting files stored on this equipment, and updating the software on TopAccess.

About the Maintenance Functions

In the Maintenance menu of the TopAccess administrator mode, an administrator can perform the following maintenance:

„ Updating client software in TopAccess

An administrator can upload client software that allows users to download to their computers from TopAccess. This maintenance feature is used to upload new versions of software in

TopAccess.

P.99 "Updating the Software"

„ Removing client software from TopAccess

An administrator can remove client software that restricts users from downloading software from TopAccess. This maintenance feature is used to disable specific software in TopAccess.

P.101 "Removing the Client Software"

„ Backing up data in the hard disk

An administrator can create backup files of address book, mailboxes, and templates in the hard disk. This maintenance feature is used to create the backup files before updating the system software or hard disk replacement, etc.

P.102 "Backing up Data"

„ Restoring data from the backup files

An administrator can restore the address book, mailboxes, and templates data from the backup files. This maintenance feature is used to restore the data after updating the system software or hard disk replacement, etc.

P.104 "Restoring Data from Backup File"

„ Deleting files stored in the hard disk

An administrator can delete scanned data, transmission data, and reception data in the hard disk.

This maintenance feature must be operated periodically to maintain the hard disk space for future operation.

P.107 "Deleting the Data from Local Folder"

„ Registering directory service

An administrator can register the directory service properties of the LDAP (Lightweight Directory Access Protocol) server.

P.108 "Managing Directory Service"

„ Setting up notifications

An administrator can enable the notifications by Emails and specify the events causing the notifications.

P.110 "Setting up Notification"

„ Importing or exporting address book data

This equipment allows you to import and export address book data in CSV format.

P.112 "Importing and Exporting the Address Book"

98 Network Administrator’s Guide — Maintaining from TopAccess

„ Importing or exporting department code

An administrator can import and export department code data in CSV format.

P.115 "Importing and Exporting the Department Code"

„ Exporting logs and journals

An administrator can export logs and journals as CSV files. This feature is used to save the logs and journals as files before clearing them, if you want to maintain them.

P.119 "Exporting the Logs and Journals"

„ Clearing logs and journals

An administrator can clear logs and journals in this equipment. This maintenance feature is recommended for periodic maintenance of the hard disk.

P.120 "Clearing the Logs and Journals"

Updating the Software

You can upload client software to this equipment so end-users can download the software to their computers from TopAccess.

You can upload the following components:

• Installer (Setup files) for Client1 CD-ROM

• Installer (Setup files) for Client2 CD-ROM

• Macintosh PPD Files

• Unix Filters

• Printer Driver files for Point and Print

NOTE: • Uploading new software overwrites the old version of software that had been uploaded.

Updating new versions of client software in TopAccess

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Maintenance menu and Upload Software submenu.

• The Upload Software submenu page is displayed.

Network Administrator’s Guide — Maintaining from TopAccess 99

3.

Select the language of the software that you are going to upload in the “Language” drop down box.

4.

Select the software that you are going to upload in the

“Upload Files” drop down box.

Driver Files — Select this to upload the setup files for the Client1 CD-ROM and

Client2 CD-ROM.

Macintosh PPD Files — Select this to upload the self-extracting files that contains the Macintosh PPD files for Mac OS 8.6/9.x and Mac OS X.

UNIX Filter — Select this to upload the tar files that contains filters for each UNIX workstation.

Point And Print — Select this to upload the printer driver files for the Point and

Print installation.

5.

Click [OK].

• The bottom section in the page will be changed for selected software.

6.

In each field displayed, click [Browse] to locate the setup files to be uploaded.

100 Network Administrator’s Guide — Maintaining from TopAccess

NOTE:

SUPPLEMENT:

• At the left of each field, the file name will be displayed. Be sure to specify the same file for each field.

• The files for uploading are provided for each client software.

Driver Files — Provided in the “WebInstall” folder of the Client1 CD-ROM and

Client2 CD-ROM.

Macintosh PPD Files — Provided in the “MacPPD” folder of the Client1 CD-ROM.

UNIX Filters — Provided in the Admin’s Client CD-ROM.

Point And Print — Provided in the “PandP” folder of the Client1 CD-ROM.

7.

Click [Upload].

• Specified files are uploaded in this equipment.

Removing the Client Software

You can remove client software in TopAccess so that it can no longer be installed from TopAccess.

NOTE: • The printer drivers for Point and Print that had been uploaded cannot be deleted.

However, you can upload new printer drivers to overwrite them.

Removing the software from TopAccess

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Maintenance menu and Remove Software submenu.

• The Remove Software submenu page is displayed.

3.

Check the box of the software which you are going to remove and click [Delete].

• The selected software is deleted from this equipment.

Network Administrator’s Guide — Maintaining from TopAccess 101

Backing up Data

An administrator can create backup files of the address book, mailboxes, and templates data in the hard disk. This maintenance feature is used to create backup files before updating the system software or hard disk replacement, etc. The backup files can be used to restore or upload to another e-STUDIO4511 Series, e-STUDIO450 Series, or e-STUDIO280 Series.

SUPPLEMENT: • The address book, mailbox, and template data are stored in the hard disk. Please periodically back up data in the hard disk to secure the data from hard disk collapse.

Backing up data as files

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Maintenance menu and Backup submenu.

SUPPLEMENT:

• The Backup submenu page is displayed.

• If you previously created a backup file, the backup file link and information are displayed in each area. You can click the link to save the previous backup file.

102 Network Administrator’s Guide — Maintaining from TopAccess

3.

Click [Create New File] for the data that you want to backup, or click [Create New File] in the “Combined Backup” section to create a backup file of all data.

• The backup file name and the file size will be displayed.

4.

Right-click the File Name link and select [Save Target As...].

• The Save As dialog box appears.

Network Administrator’s Guide — Maintaining from TopAccess 103

5.

Select the file location and select “All Files” in the “Save as type” drop down box.

NOTE: • It is recommended to save the backup file as it is named. If you change the file name, the equipment cannot restore the data from the backup files. The file name of each backup data must be the following name:

- Address Book: BACKUP_ADDR<date>.tbf

- MailBoxes: BACKUP_MBOX<date>.tbf

- Template: BACKUP_TEMP<date>.tbf

- Combined Backup: BACKUP_ALL<date>.tbf

6.

Click [Save].

• The backup file is saved in the selected location.

Restoring Data from Backup File

An administrator can restore the address book, mailboxes, and templates data using the backup files. This maintenance feature is used to restore data from backup files after updating the system software or hard disk replacement, etc., to recover the original environments. Also you can upload the data in different equipment using this Function.

Restoring data from backup files

NOTE: • Before restoring the data from backup files, please confirm that there is no print job, no scan job, and no fax job. The backup files cannot be restored if there are any jobs that have been processed. If restoring the data takes a long time, perform restoring the data after the equipment turns in a Sleep/Auto Shut Off mode.

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

104 Network Administrator’s Guide — Maintaining from TopAccess

2.

Click the Maintenance menu and Restore submenu.

• The Restore submenu page is displayed.

3.

Click [Browse] in the data section that you want to restore, or click [Browse] in the “Combined Restore” section to restore all data from a backup file of all data.

NOTE: • You cannot restore several backup files at a time.

• The Choose File dialog box appears.

Network Administrator’s Guide — Maintaining from TopAccess 105

4.

Select a backup file and click [Open].

NOTE:

• The file version and device name of selected backup file will be displayed.

• If the backup file name is not the name as shown below, the equipment cannot restore the data from the backup files.

- Address Book: BACKUP_ADDR<date>.tbf

- MailBoxes: BACKUP_MBOX<date>.tbf

- Template: BACKUP_TEMP<date>.tbf

- Combined Backup: BACKUP_ALL<date>.tbf

5.

Click [Upload].

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• The Restore screen displays the backup file information.

Network Administrator’s Guide — Maintaining from TopAccess

6.

Check the box of data that you uploaded a backup file and click [Restore].

• The restore process begins. This procedure may take several minutes.

Deleting the Data from Local Folder

An administrator can delete information such as, scanned data, transmission data, and reception data that are stored in the local folder using the Save as file function. It is recommended to delete the stored data periodically to maintain the hard disk.

Deleting data

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Maintenance menu and Delete Files submenu.

• The Delete Files submenu page is displayed.

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3.

Check the box of data that you want to delete and click

[Delete Files].

Scan — The data in the “SCAN” folder within the “FILE_SHARE” folder of this equipment, that are stored by Scan to File operations, will be deleted.

Transmission — The data in the “TXFAX” folder within the “FILE_SHARE” folder of this equipment, that are stored by Fax to File operations, will be deleted.

Reception — The data in the “RXFAX” folder within the “FILE_SHARE” folder of this equipment, that are stored by Save as file mailbox and Save as file Fax

Received Forward or Internet Fax Received Forward.

Managing Directory Service

You can use TopAccess to register the Directory Service properties of the LDAP (Lightweight

Directory Access Protocol) server and add a new directory service that allows users to search for

Email addresses in the LDAP server.

Setting up the directory service

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Maintenance menu and Directory Service submenu.

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• The Directory Service submenu page is displayed.

3.

Click [New] to add a new Directory Service, or click the Directory Service name link to edit the Directory Service properties.

• The Directory Service Properties page is displayed.

Network Administrator’s Guide — Maintaining from TopAccess

4.

Enter following items as required.

NOTE:

SUPPLEMENTS:

Directory Service Name — Enter the directory service name that identifies the directory service.

Server IP Address — Enter the IP address or FQDN of the LDAP server.

Port Number — Enter the port number to access the LDAP server. Generally

“389” port is used to access the LDAP server without SSL. This equipment does not support the LDAP server with SSL.

Authentication — Select whether the authentication for SASL is enabled or disabled.

Search Base — Enter the search root suffix.

User Name — Enter the user name to access the LDAP server, if required.

Password — Enter the password to access the LDAP server, if required.

Search Timeout — Select the time interval to quit a communication when the

LDAP server does not respond.

• If you use FQDN to specify the LDAP server, you must configure the DNS server and enable the DNS in the DNS Session.

• You can clear the entered values by clicking [Reset].

• You can delete the Directory Service by clicking [Delete] when you edit the Directory

Service.

5.

Click [OK].

• Entered Service Directory is added in the Directory Service List.

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6.

Select a radio button of the directory service that you want to set as default server.

SUPPLEMENT: • The default server will be used for a LDAP search from the Control Panel. If you select this equipment as default server, no default server will be set.

Setting up Notification

As administrator, you can configure notification settings and receive Email notification of system errors.

Setting up the notifications of system errors and events

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Maintenance menu and Notification submenu.

• The Notification submenu page is displayed.

3.

In Email Settings, check the box “Notify administrator at

Email Address” to enable the notifications, and enter the administrator’s Email address where the notifications are sent.

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4.

In General Notification Event, check the boxes for general events to be notified.

5.

In Received Fax/Internet Fax Notification Events, check the boxes for the events and status to be notified.

6.

In Scan Notification Event, check the boxes for scanning status to be notified.

7.

In e-Filing Notification Events, check the boxes for the status to be notified.

8.

In Fax Received Forward Notification Events, check the boxes for the events to be notified.

NOTE: • Even if you check the items in the Fax Received Forward Notification Events,

Emails are sent only when the optional Fax unit is installed.

9.

In Internet Fax Received Forward Notification Events, check the boxes for the events to be notified.

10.

Click [Save].

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Importing and Exporting the Address Book

This equipment allows you to import and export address book data in CSV format.

Importing the Address Book Data

You can import address information that has been exported from another TopAccess address book or from a different address book program. The imported file must be the comma delimited

CSV file and created in the suitable format for the TopAccess address book.

The format for the TopAccess address book is as below:

"First Name","Last Name","Email Address","Tel Number","Company","Department"

"User01","User","[email protected]","00000000001","12345 COMPANY","Dept01"

"User02","User","[email protected]","00000000002","12345 COMPANY","Dept01"

"User03","User","[email protected]","00000000003","12345 COMPANY","Dept01"

Importing the address book data from a CSV file

NOTE: • Before importing the address book data, please confirm that there is no print job, no scan job, and no fax job. The address book data cannot be imported if there are any jobs that have been processed. If importing the address book data takes a long time, perform restoring the data after the equipment turns in a Sleep/Auto Shut Off mode.

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Maintenance menu and Import submenu.

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• The Import submenu page is displayed.

3.

Click [Browse...] in the Address Book area.

• The Choose File dialog box appears.

Network Administrator’s Guide — Maintaining from TopAccess

4.

Select the CSV file that contains address book data and click

[Open].

5.

Click [IMPORT].

• The data is imported to the address book.

Exporting the Address Book Data

You can export address information for use in another TopAccess address book or another address book program.

Exporting the address book data as a CSV file

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Maintenance menu and Export/Clear Log submenu.

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• The Export/Clear Log submenu page is displayed.

3.

Click [Create New File] in the Address Book area.

SUPPLEMENT:

• The CSV file name will be displayed.

• If you previously exported address book data, the exported file link and information are displayed in the Address Book area. You can click the link to save the previously exported file.

4.

Right-click the File Name link and select [Save Target As...].

• The Save As dialog box appears.

114 Network Administrator’s Guide — Maintaining from TopAccess

5.

Select the file location and select “All Files” in the “Save as type” drop down box.

6.

Click [Save]

• The CSV file that contains the address book data is saved in a selected location.

Importing and Exporting the Department Code

An administrator can import and export department code data in CSV format.

Importing the Department Code Data

You can import department code information from a file that has been exported from another device. The imported file must be the comma delimited CSV file and created in the suitable format for the department code data.

Importing the department code data from a CSV file

NOTE: • Before importing the department code data, please confirm that there is no print job, no scan job, and no fax job. The department code data cannot be imported if there are any jobs that have been processed. If importing the department code data takes a long time, perform restoring the data after the equipment turns in a Sleep/

Auto Shut Off mode.

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

Network Administrator’s Guide — Maintaining from TopAccess 115

2.

Click the Maintenance menu and Import submenu.

• The Import submenu page is displayed.

3.

Click [Browse...] in the Department Code area.

• The Choose File dialog box appears.

4.

Select the CSV file that contains department code data and click [Open].

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5.

Click [IMPORT].

• The data is imported to the department code.

Exporting the Department Code Data

You can export department code information for use in other equipment.

Exporting the department code data as a CSV file

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Maintenance menu and Export/Clear Log submenu.

• The Export/Clear Log submenu page is displayed.

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3.

Click [Create New File] in the Department Code Export area.

• The CSV file name will be displayed.

SUPPLEMENT: • If you previously exported department code data, the exported file link and information are displayed in the Department Code Export area. You can click the link to save the previously exported file.

4.

Right-click the File Name link and select [Save Target As...].

• The Save As dialog box appears.

5.

Select the file location and select “All Files” in the “Save as type” drop down box.

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6.

Click [Save].

• The CSV file that contains the address book data is saved in a selected location.

Network Administrator’s Guide — Maintaining from TopAccess

Exporting the Logs and Journals

An administrator can export logs and journals in this equipment as CSV files. Before clearing them, you can save the logs and journals as files.

Exporting the address book data as a CSV file

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Maintenance menu and Export/Clear Log submenu.

• The Export/Clear Log submenu page is displayed.

3.

Click [Create New File] in the area of logs or journals that you want to export.

SUPPLEMENT:

• The CSV file name will be displayed.

• If you previously exported data, the exported file link and information are displayed in each area. You can click the link to save the previously exported file.

Network Administrator’s Guide — Maintaining from TopAccess 119

4.

Right-click the File Name link and select [Save Target As...].

• The Save As dialog box appears.

5.

Select the file location and select “All Files” in the “Save as type” drop down box.

6.

Click [Save].

• The CSV file that contains the logs or journals data is saved in a selected location.

Clearing the Logs and Journals

An administrator can clear logs and journals in this equipment. This maintenance procedure is recommended periodically to maintain the hard disk.

Clearing the logs and journals

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Maintenance menu and Export/Clear Log submenu.

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• The Export/Clear Log submenu page is displayed.

Network Administrator’s Guide — Maintaining from TopAccess

3.

Click [Clear Logs] in the area of logs or journals that you want to clear.

• The selected logs are cleared.

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Registering from TopAccess

About the Registrations

In the Registration menu in the TopAccess administrator mode, an administrator can register the public Templates, and relay transmissions of received faxes/internet faxes.

„ Public Template

An administrator can create public templates that are held in a public template group available to everyone.

P.122 "Registering Public Templates"

„ Fax Received Forward, Internet Fax Received Forward

An administrator can register the agent to which all received faxes/internet faxes are forwarded so that he or she can check the documents.

P.143 "Registering Fax and Internet Fax Received Forward"

NOTE: • The Fax Received Forward can be registered only when the optional Fax unit is installed.

Registering Public Templates

Administrators create and maintain public templates and manage the public template group.

Users can display and use public templates but cannot modify them.

The public group can contain up to 60 public templates. Typically, these are general-purpose templates available to all users.

TopAccess in the administrator mode allows the following operations for managing the public templates:

P.122 "Creating or Editing the Public Templates"

P.141 "Resetting the Public Template"

Creating or Editing the Public Templates

Use the Templates page to set up and modify templates.

Creating or Editing the public templates

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Registration menu and Public Template submenu.

• The Public Template submenu page is displayed.

122 Network Administrator’s Guide — Registering from TopAccess

3.

From the templates list, click the “Undefined” icon to register a new template, or click defined icon to edit the template.

SUPPLEMENTS:

• If the templates list is displayed in the List view, click the “Undefined” template name to register new template, or click the defined template name to edit the template.

• If you select the public template that has not been defined, the Template Properties page to select agents is displayed. Skip to step 5.

• If you select the defined private template, the Template Properties page is displayed. Go to the next step.

• You can change the template list view by clicking on either “Panel View” or “List

View”.

• If you know which public template you want to define or edit, click the number of the the public template in the “Jump to” links.

4.

When you edit the existing template, the following window will be displayed. Click [Edit].

• The Template Properties page to select agents is displayed.

Network Administrator’s Guide — Registering from TopAccess 123

5.

Select agents and click [Select Agent].

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You can select one of the following templates:

Copy — Select this to create a copy template. Usually, this is selected to print copies as well as sending originals to other destinations. This agent can also be combined with the Save as file agent or Store to e-Filing agent.

Fax/Internet Fax — Select this to create a fax and Internet Fax transmission template. This agent can be combined with the Save as file agent.

Scan — Select this to create a scan template combined with the Email, Save as file, and Store to e-Filing agents. When you select this, select the agent from

“Email”, “Save as file”, or “Store to e-Filing”.

You can also additionally combine one of the following agents:

Email — Select this to add an email agent. This can be selected only when

“Scan” is selected. This agent can be combined with the Save as file agent or

Store to e-Filing agent.

Save as file — Select this to add a Save as file agent. This can be selected for any templates. This agent can be combined with another agent.

Store to e-Filing — Select this to add a Store to e-Filing agent. This can be selected only when “Copy” or “Scan” is selected. This agent can be combined with the Email agent or Save as file agent.

For e-STUDIO450 Series and e-STUDIO280 Series:

• “Fax/Internet Fax” is available only when the Printer Kit and Scanner Upgrade Kit are installed, when the Printer/Scanner Kit is installed, or when the optional Fax unit is installed.

• “Scan”, “Email”, and “Save as file” are available only when the Printer Kit and Scanner

Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

6.

Click each button displayed in the page to specify or edit the associated template properties.

Network Administrator’s Guide — Registering from TopAccess

[Panel Setting] — Click this to specify the icon settings for the template.

P.127 "Panel Setting"

[Destination Setting] — Click this to specify the document’s destination. This can be set only when creating the Fax/Internet Fax agent or Email agent.

P.127 "Destination Setting"

[Internet Fax Setting] — Click this to specify how the document will be sent.

This can be set only when creating the Fax/Internet Fax agent.

P.133 "Internet Fax Setting"

[Fax Setting] — Click this to specify how the document will be sent. This can be set only when creating the Fax/Internet Fax agent.

P.134 "Fax Setting"

[Email Setting] — Click this to specify how the document will be sent. This can be set only when creating the Email agent.

P.136 "Email Setting"

Network Administrator’s Guide — Registering from TopAccess 125

[Save as file Setting] — Click this to specify how the document will be stored in local hard disk or network folder. This can be set only when creating the Save as file agent.

P.137 "Save as file Setting"

[Box Setting] — Click this to specify how the document will be stored in the Box.

This can be set only when creating the Store to e-Filing agent.

P.139 "Box Setting"

[Scan Setting] — Click this to specify how the document will be scanned. This can be set only when creating the Save as file agent, Email agent, and Store to e-Filing agent. This cannot be set when combining the Fax/Internet Fax agent.

P.139 "Scan Setting"

7.

After configuring the desired template properties, click

[Save].

• The template properties are registered.

126 Network Administrator’s Guide — Registering from TopAccess

— Panel Setting

In the Panel Setting page, specify how the icon for the template is displayed in the Touch Panel

Display, and the notification settings for the template.

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NOTE:

1) Picture

This indicates the icon that will be displayed in the Touch Panel Display. The icon is automatically designated according to the agent that you select.

2) Caption1

Enter the text that will be displayed next to the icon in the Touch Panel Display. You can enter up to 11 alphanumeric characters.

3) Caption2

Enter the text that will be displayed next to the icon in the Touch Panel Display. You can enter up to 11 alphanumeric characters.

4) User Name

Enter the user name of the template.

5) Notification — Send email when an error occurs

Select this to send a notification message to the administrator’s Email address when an error occurs.

6) Notification — Send email when jog is completed

Select this to send a notification message to the administrator’s Email address when a job is completed.

7) Notification — Email to

Select to send the notification message to the Email address that is set to the public group, or enter an Email address to which the notification message will be sent.

• When you enable the Notification setting, make sure to set up the Email settings in the Email submenu page of the Setup menu.

P.81 "Setting up the Email Settings"

— Destination Setting

In the Recipient List page, you can specify the destinations to which the fax, Internet Fax, or

Scan to Email document will be sent.

When you are setting up the destinations for the Email agent, you can only specify the Email addresses for the destinations.

Network Administrator’s Guide — Registering from TopAccess 127

NOTE:

When you are setting up the destinations for the Fax/Internet Fax agent, you can specify both fax numbers and Email addresses for the destinations.

• However, the optional Fax unit must be installed in this equipment to specify the fax numbers of the destinations.

For e-STUDIO450 Series and e-STUDIO280 Series:

Specifying email addresses for the destinations is available only when the Printer Kit and

Scanner Upgrade Kit are installed, or the Printer/Scanner Kit is installed.

You can specify the recipients by entering their Email addresses or fax numbers manually, selecting recipients from the address book, selecting recipient groups from the address book, or searching for recipients in the LDAP server.

P.128 "Entering the recipients manually"

P.129 "Selecting the recipients from the address book"

P.130 "Selecting the groups from the address book"

P.131 "Searching for recipients in the LDAP server"

P.133 "Removing the contacts from the recipient list"

Entering the recipients manually

By this method, you can add a recipient manually to the Recipient List.

1.

Click [Destination Setting] to open the Recipient List page.

2.

Click [New].

• The Contact Property page is displayed.

3.

Enter the Email address or fax number of the recipient in the

Destination field.

128

NOTE: • You can specify the fax number for the destination only when the optional Fax unit is installed.

4.

Click [OK].

• Entered recipient is added in the Recipient List page.

Network Administrator’s Guide — Registering from TopAccess

5.

Repeat step 2 to 4 to add all recipients you require.

SUPPLEMENT: • You can remove the contacts that you added in the recipient list before saving the destination settings.

P.133 "Removing the contacts from the recipient list"

6.

Click [Save].

• The contacts are added as the destinations.

Selecting the recipients from the address book

By this method, you can select recipients from the address book.

1.

Click [Destination Setting] to open the Recipient List page.

2.

Click [Address Book].

• The Address Book page is displayed.

3.

Check the Email boxes of the users you want to add as the

Email recipients or Internet Fax recipients, and check the Fax boxes of users you want to add as the Fax recipients.

NOTES: • When you are creating the Scan to Email template, only the Email check boxes are displayed in the Address Book page.

Network Administrator’s Guide — Registering from TopAccess 129

• If you want to sort recipient list by a specific group, select the desired group name at the Group drop down box.

• You can specify the fax number for the destination only when the optional Fax unit is installed.

4.

Click [ADD].

• The selected recipients are added in the Recipient List page.

SUPPLEMENT: • You can remove the contacts that you added in the recipient list before saving the destination settings.

P.133 "Removing the contacts from the recipient list"

5.

Click [Save].

• The contacts are added as the destinations.

Selecting the groups from the address book

By this method, you can select groups from the address book.

1.

Click [Destination Setting] to open the Recipient List page.

2.

Click [Address Group].

• The Address Group page is displayed.

3.

Check the Group boxes that contain the desired recipients.

130

4.

Click [ADD].

Network Administrator’s Guide — Registering from TopAccess

• All recipients in the selected groups are added in the Recipient List page.

SUPPLEMENT: • You can remove the contacts that you added in the recipient list before saving the destination settings.

P.133 "Removing the contacts from the recipient list"

5.

Click [Save].

• The contacts are added as the destinations.

Searching for recipients in the LDAP server

By this method, you can search for recipients in the registered LDAP server and in the address book.

1.

Click [Destination Setting] to open the Recipient List page.

2.

Click [Search].

• The Search Contact page is displayed.

3.

Select the directory service name that you want to search in the “Directory Service Name” field, and enter the search terms in the fields that you want to search.

Network Administrator’s Guide — Registering from TopAccess 131

SUPPLEMENTS: • If you select the model name of this equipment at the Directory Service Name drop down box, you can search for recipients in the address book of this equipment.

• TopAccess will search for the recipients that match the entries.

• Leaving the field blank allows wild card searching. (However, you must specify one of them.)

4.

Click [Search].

• TopAccess will start searching for recipients in the LDAP server and the Search Address List page will display the results.

5.

Check the Email boxes of users you want to add as the Email recipients or Internet Fax recipients, and check the Fax boxes of users you want to add as the Fax recipients.

NOTES: • When you are creating the Scan to Email template, the ID check boxes are displayed in the Search Address List page.

• You can specify the fax number for the destination only when the optional Fax unit is installed.

6.

Click [ADD].

• The selected recipients are added in the Recipient List page.

SUPPLEMENT: • You can remove the contacts that you added in the recipient list before saving the destination settings.

P.133 "Removing the contacts from the recipient list"

7.

Click [Save].

132

• The contacts are added as the destinations.

Network Administrator’s Guide — Registering from TopAccess

Removing the contacts from the recipient list

1.

Check the check boxes of the contacts that you want to remove from the recipient list, and click [Delete].

• The selected contacts are removed from the recipient list.

— Internet Fax Setting

In the Internet Fax Settings page, you can specify the content of the Internet Fax to be sent.

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1) Subject

This sets the subject of the Internet Faxes. Select “Scanned from (Device Name) [(Template

Name)] (Date) (Time)” to automatically insert the subject or enter the desired subject in the field.

2) From Address

Enter the Email address of the sender. When the recipient replies to received document, the message will be sent to this Email address.

3) From Name

Enter the sender name of the Internet Fax.

4) Body

Enter the body message of the Internet Fax. You can enter up to 1000 characters (including spaces).

5) File Format

Only “TIFF-S” format can be selected.

6) Fragment Page Size

Select the size of the message fragmentation.

Network Administrator’s Guide — Registering from TopAccess 133

— Fax Setting

In the Fax Setting page, you can specify how the fax will be sent.

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1) Resolution

Select the resolution for sending faxes.

• Standard — Select the Standard mode as the resolution for originals with regular size text.

• Fine — Select this to set the Fine mode as the resolution for originals with small text or detailed drawings.

• Ultra Fine — Select this to set the Ultra-Fine mode as the resolution for originals with particularly small text or precision drawings.

2) Original Mode

Select the image quality mode for sending faxes.

• Text/Photo — Select the Text/Photo mode as the image quality mode appropriate for sending originals containing both text and photos.

• Text — Select the Text mode as the image quality mode appropriate for sending text originals.

• Photo — Select the Photo mode as the image quality mode appropriate for sending photo originals.

3) Exposure

Select the exposure for sending faxes.

Select “Auto” to automatically apply the ideal contrast, or adjust the contrast manually in 11 stages.

4) Transmission Type

Select the send mode.

• Memory Transmit — Select the Memory TX mode to automatically send the document after it has been temporarily stored to memory. This mode is useful if you want to return original files immediately. You can also send the same originals to two or more remote

Faxes.

• Direct Transmit — Select the Direct TX mode to send the original as it is being scanned. This mode is useful if you want a confirmation from the remote party. Originals are not stored to memory, and you can specify only one remote Fax at a time.

Network Administrator’s Guide — Registering from TopAccess

5) ECM

Enable or disable the ECM (Error Correction Mode) to automatically resend any portion of the document affected by phone line noise or distortion.

6) Line Select

Select whether specifying the line to be used.

• OFF — Select to not specify the line to be used.

• LINE 1 — Select to use Line 1 for this Fax agent.

• LINE 2 — Select to use Line 2 for this Fax agent if installed.

7) Quality Transmit

Select this to send a document in the Quality TX mode. This feature sends a document at a slower speed than normal so the transmission will be less affected by line conditions.

8) SUB/SEP

Enter the SUB number or SEP number if you want to set the mailbox transmission.

9) SID/PWD

Enter the password for SUB or SEP if required.

10) Polling

Select this to set Polling communications.

• (Blank) — Select the blank field when you do not want to perform polling.

• Transmit — Select this to perform Polling Reservation that allows users to store the document in the memory.

• Received — Select this to perform Turnaround Polling that allows users to poll another fax after transmitting documents to the remote Fax on the same phone call.

11) Password

Enter the 4-digit security code for the document to be stored or received.

12) Fax Number (Security)

When you select “Transmit” at the Polling drop down box, enter the security fax number that allows polling of stored document.

When you select “Received” at the Polling drop down box, enter the security fax number to poll the documents from remote Faxes.

13) Delayed Transmit

If you enable the delayed communications for this agent, enter the day and time to send a document.

14) Priority Transmit

Select whether the document will be sent prior to other jobs.

Network Administrator’s Guide — Registering from TopAccess 135

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— Email Setting

In the Email Setting page, you can specify the content of the Scan to Email document to be sent.

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1) Subject

This sets the subject of the Scan to Email documents. Select “Scanned from (Device Name)

[(Template Name)] (Date) (Time)” to automatically apply the subject, or enter the desired subject in the field.

2) From Address

Enter the Email address of the sender. When the recipient replies, the message will be sent to this Email address.

3) From Name

Enter the sender name of the Scan to Email document.

4) Body

Enter the body message of the Scan to Email documents. You can enter up to 1000 characters (including spaces).

5) File Format

Select the file format of the scanned image.

6) File Name

Enter the file name of scanned file that is attached to the Email message.

7) Fragment Message Size

Select the size of the message fragmentation.

Network Administrator’s Guide — Registering from TopAccess

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— Save as file Setting

In the Save as file Setting page, you can specify how and where a scanned file will be stored.

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1) File Format

Select the file format to use when storing scanned files.

• Multi page TIFF — Select this to save a scanned image as a Multi-page TIFF file.

• TIFF-S — Select this to save a scanned image as a Single-page TIFF file.

• PDF — Select this to save scanned images as a PDF file.

• JPEG — Select this to save scanned images as a JPEG file. (Only for e-STUDIO4511

Series)

2) Destination — Use local folder

Select this to save a scanned file to the “FILE_SHARE” folder.

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3) Destination — Remote 1

Check this box to save a scanned file to the Remote 1. How you can set this item depends on how the Remote 1 has been set up in the Save as file submenu in the Setup menu.

If the Remote 1 does not allow to specify a network folder, you can only select “Use Administrator Settings”. The protocol and the network path are displayed below this item.

If the Remote 1 allows to specify a network folder, you can select “Use User Settings” and specify the network folder settings by entering the following items:

Protocol

Select the protocol to be used for uploading a scanned file to the network folder.

• SMB — Select this to send a scanned file to the network folder using the SMB protocol.

The SMB protocol can be used in the network that the Windows file sharing service is enabled.

• FTP — Select this to send a scanned file to the FTP server.

Server Name

Enter the FTP server name or IP address where a scanned file will be sent. For example, to send a scanned file to the “ftp://192.168.1.1/user/scanned” FTP folder in the FTP server, enter “192.168.1.1” in this field. This must be entered only when you select “FTP” for the protocol. You can specify the directory at the “Network Path” field.

Port Number (Command)

Enter the port number to be used for controls if you select “FTP” as the protocol. Generally

“-” is entered for the control port. When “-” is entered, the port number, that is set at “FTP

Client” in the Network menu page of the Setup tab, will be used. Change this option if you want to use another port number.

Network Path

Enter the network path to store a scanned file. When you select “SMB” as the protocol, enter the network path to the network folder. For example, to specify the “users\scanned” folder in the computer named “Client01”, enter “\\Client01\users\scanned”. When you select “FTP” as the protocol, enter the directory in the specified FTP server. For example, to specify the “ftp://192.168.1.1/user/scanned” FTP folder in the FTP server, enter “user/ scanned”.

Login User Name

Enter the login user name to access a Windows computer or an FTP server, if required.

When you select “FTP” as the protocol, an anonymous login is assumed if you leave this field blank.

Password

Enter the password to access a Windows computer or an FTP server, if required.

Retype Password

Enter the same password again for a confirmation.

4) Destination — Remote 2

Check this box to save a scanned file to the Remote 2. How you can set this item depends on how the Remote 2 has been set up in the Save as file submenu in the Setup menu.

If the Remote 2 does not allow to specify a network folder, you can only select “Use Administrator Settings”. The protocol and the network path are displayed below this item.

If the Remote 2 allows to specify a network folder, you can specify the network folder settings. Please refer to the description of the Remote 1 option for each item.

5) File Name

Select how the scanned file will be named. Select “DocYYMMDD” to name as it described, or you can enter the desired file name in the field.

Network Administrator’s Guide — Registering from TopAccess

— Box Setting

In the Box Setting page, you can specify how scanned images will be stored in the Box.

1

2

3

1) Destination

Specify the destination box number for e-Filing.

Box Number

Select the Box number where scanned images will be stored.

Password

Enter the password if the specified Box number requires a password.

Retype Password

Enter the password again if the specified Box number requires a password.

2) Folder Name

Enter the name of folder where the scanned images will be stored.

3) Document Name

Select how the scanned file will be named. Select “DocYYMMDD” to name as it described, or you can enter the desired file name in the field.

— Scan Setting

In the Scan Setting page, you can specify how originals are scanned for the Save as file, Email, and Store to e-Filing agent.

1

2

5

6

7

8

9

3

4

1) Single/2-Sided Scan

Select whether scanning one side or both sides of originals.

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• Single — Select this to scan one side of an original.

• Duplex Book — Select this to scan both sides of originals when the pages are printed vertically in the same direction and bound along the vertical side of the paper.

• Duplex Tablet — Select this to scan both sides of originals with a vertical reversal to be bound along the horizontal side of the paper.

2) Rotation

Select how the scanned images will be rotated.

3) Color Mode

Select the color mode for scanning.

For e-STUDIO450 Series and e-STUDIO280 Series:

The “Color Mode” option is not available for e-STUDIO450 Series and e-STUDIO280 Series.

NOTE:

NOTE:

4) Original Mode

Select the document type of the originals.

• Text/Photo — Select this to set the Text/Photo mode as the default original mode.

• Text — Select this to set the Text mode as the default original mode.

• Photo — Select this to set the Photo mode as the default original mode.

• Printed Image — Select this to set the Printed Image mode as the default original mode.

5) Resolution

Select the resolution for scanning.

6) Exposure

Select the exposure for scanning.

Select “Auto” to automatically apply the ideal contrast according to the original, or adjust the contrast manually in 11 stages.

• This option will be enabled only when selecting “Black” in the “Color Mode” drop down box.

7) Background

Select the exposure for scanning the background color. This is useful to scan color paper originals.

Select “Auto” to automatically apply the ideal contrast according to the original, or adjust the contrast manually in 5 stages.

• This option will be enabled only when selecting other than “Black” in the “Color

Mode” drop down box.

For e-STUDIO450 Series and e-STUDIO280 Series:

The “Background” option is not available for e-STUDIO450 Series and e-STUDIO280 Series.

8) Original Size

Select the original size.

Select “Auto” to automatically detect the original paper size, “Mixed Original Sizes” to allow scanning mixed original sizes, or a desired paper size.

Network Administrator’s Guide — Registering from TopAccess

9) Jpeg Compression

Select the level of Jpeg compression.

For e-STUDIO450 Series and e-STUDIO280 Series:

The “Jpeg Compression” option is not available for e-STUDIO450 Series and e-STUDIO280

Series.

Resetting the Public Template

You can reset the public template that you registered.

You can reset a public template that you select, or you can reset all public templates that are registered in the Public Template Group.

P.141 "Resetting a Public Template"

P.142 "Resetting All Public Templates"

— Resetting a Public Template

To reset an unnecessary public template, perform the following procedure.

Resetting a public template

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Registration menu and Public Template submenu.

• The Public Template submenu page is displayed.

3.

From the templates list, click the template icon that you want to reset.

• If the templates list is displayed in the List view, click the template name that you want to reset.

• The Template Properties page is displayed.

Network Administrator’s Guide — Registering from TopAccess 141

SUPPLEMENTS: • You can change the template list view by clicking on either “Panel View” or “List

View”.

• If you know which public template you want to reset, click the number of the public template in the “Jump to” links.

4.

Click [Reset Template].

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• The confirmation dialog box appears.

5.

Click [OK].

• The selected template is cleared.

— Resetting All Public Templates

To reset all public templates, perform the following procedure.

Resetting all public templates

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Registration menu and Public Template submenu.

• The Public Template submenu page is displayed.

Network Administrator’s Guide — Registering from TopAccess

3.

Click [Reset].

• The confirmation dialog box appears.

4.

Click [OK].

• The group information is cleared.

Registering Fax and Internet Fax Received Forward

The Fax Received Forward and Internet Fax Received Forward allow you to transmit received fax or Internet Faxes to specific destinations — to check all fax and Internet Faxes received.

NOTE: • The Fax Received Forward can be registered only when the optional Fax unit is installed.

For e-STUDIO450 Series and e-STUDIO280 Series:

The Internet Fax Received Forward is available only when the Printer Kit and Scanner

Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

NOTE:

The received fax and Internet Faxes can be transmitted to following destinations:

• Other Internet Fax devices

• Local folder in this equipment or network folders

• Email addresses

• Box in this equipment

• When a received fax is forwarded to another Internet Fax device or Email addresses, the equipment will print the received fax and then forward to other Internet Fax devices or Email addresses. When a received fax is forwarded to local folder in this equipment, network folders, or e-Filing, the received fax will not be pritned.

Network Administrator’s Guide — Registering from TopAccess 143

Registering the Fax or Internet Fax Received Forward

SUPPLEMENT: • The procedures to register the Fax Received Forward and Internet Fax Received

Forward are almost the same.

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Registration menu and Fax Received Forward submenu to register the Fax Received Forward, or click the Internet Fax Received Forward submenu to register the Internet

Fax Received Forward.

• When you click the Fax Received Forward submenu, the Fax

Received Forward submenu page is displayed.

• When you click the Internet Fax Received Forward submenu, the

Internet Fax Received Forward submenu page is displayed.

3.

Check the “Forward” check box and select the desired agents and click [Select Agent].

SUPPLEMENT: • To disable the Fax Received Forward or Internet Fax Received Forward, uncheck the “Forward” check box and click [Select Agent], and then click [Save].

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Internet Fax — Select this to transmit received fax or Internet Faxes to another

Internet Fax devices. This agent can be combined with the Save as file agent or

Store to e-Filing agent.

Save as file — Select this to transmit received fax or Internet Faxes to local folder in this equipment or to network folders. This agent can be combined with another agent.

Network Administrator’s Guide — Registering from TopAccess

Email — Select this to transmit received fax or Internet Faxes to Email addresses. This agent can be combined with the Save as file agent or Store to e-Filing agent.

Store to e-Filing — Select this to transmit received fax or Internet Faxes to e-Filing. This agent can be combined with another agent.

4.

Click each button displayed in the page to specify or edit the associated properties.

[Destination Setting] — Click this to specify the destinations of documents sent.

This can be set only when registering the Internet Fax, or Email agent.

P.146 "Destination Setting"

[Internet Fax Setting] — Click this to specify how the document will be sent.

This can be set only when registering the Internet Fax agent.

P.151 "Internet Fax Setting"

[Email Setting] — Click this to specify how the document will be sent. This can be set only when registering the Email agent.

P.152 "Email Setting"

[Save as file Setting] — Click this to specify how the document will be stored in local hard disk or network folder. This can be set only when registering the

Received to File agent.

P.153 "Save as file Setting"

[Box Setting] — Click this to specify how the document will be stored in e-Filing.

This can be set only when registering the Store to e-Filing agent.

P.155 "Box Setting"

5.

After configuring the desired properties, click [Save].

Network Administrator’s Guide — Registering from TopAccess 145

• The Fax or Internet Fax Received Forward properties are registered.

Setting up the Fax or Internet Fax Received Forward

Properties

This section describes how to set items in each agent’s properties.

— Destination Setting

In the Recipient List page, you can specify the destinations to which the received faxes or Internet Faxes will be transmitted.

You can specify the recipients by entering Email addresses manually, selecting recipients from the address book, selecting recipient groups from the address book, or searching for recipients in the LDAP server.

P.146 "Entering the recipients manually"

P.147 "Selecting the recipients from the address book"

P.148 "Selecting the groups from the address book"

P.149 "Searching for recipients in the LDAP server"

P.151 "Removing the contacts from the recipient list"

Entering the recipients manually

Using this method, you can add a recipient manually to the Recipient List.

1.

Click [Destination Setting] to open the Recipient List page.

2.

Click [New].

• The Contact Property page is displayed.

3.

Enter the Email address of the recipient, in the Destination field.

146

4.

Click [OK].

• Entered recipient is added in the Recipient List page.

5.

Repeat step 2 to 4 to add all recipients you require.

Network Administrator’s Guide — Registering from TopAccess

SUPPLEMENT: • You can remove the contacts that you added in the recipient list before saving the destination settings.

P.151 "Removing the contacts from the recipient list"

6.

Click [Save].

• The contacts are added as the destinations.

Selecting the recipients from the address book

By this method, you can select recipients from the address book.

1.

Click [Destination Setting] to open the Recipient List page.

2.

Click [Address Book].

• The Address Book page is displayed.

3.

Check the Email boxes of users you want to add as the recipients.

NOTES: • If you want to sort recipient list by a specific group, select the desired group name at the Group drop down box.

4.

Click [ADD].

• The selected recipients are added in the Recipient List page.

Network Administrator’s Guide — Registering from TopAccess 147

SUPPLEMENT: • You can remove the contacts that you added in the recipient list before saving the destination settings.

P.151 "Removing the contacts from the recipient list"

5.

Click [Save].

• The contacts are added as the destinations.

Selecting the groups from the address book

By this method, you can select groups from the address book.

1.

Click [Destination Setting] to open the Recipient List page.

2.

Click [Address Group].

• The Address Group page is displayed.

3.

Check the Group boxes that contain the desired recipients.

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4.

Click [ADD].

• All recipients in the selected groups are added in the Recipient List page.

SUPPLEMENT: • You can remove the contacts that you added in the recipient list before saving the destination settings.

P.151 "Removing the contacts from the recipient list"

Network Administrator’s Guide — Registering from TopAccess

5.

Click [Save].

• The contacts are added as the destinations.

Searching for recipients in the LDAP server

By this method, you can search for recipients in the registered LDAP server and in the address book.

1.

Click [Destination Setting] to open the Recipient List page.

2.

Click [Search].

• The Search Contact page is displayed.

3.

Select the directory service name that you want to search in the “Directory Service Name” field, and enter the search terms in the fields that you want to search.

SUPPLEMENTS: • If you select the model name of this equipment at the Directory Service Name drop down box, you can search for recipients in the address book of this equipment.

• TopAccess will search for the recipients that match the entries.

• Leaving the field blank allows wild card searching. (However, you must specify one of them.)

Network Administrator’s Guide — Registering from TopAccess 149

4.

Click [Search].

• TopAccess will start searching for recipients in the LDAP server and the Search Address List page will display the results.

5.

Check the Email boxes of users you want to add.

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NOTE: • The received documents cannot be sent to the fax numbers even if you check the

Fax boxes.

6.

Click [ADD].

• The selected recipients are added in the Recipient List page.

SUPPLEMENT: • You can remove the contacts that you added in the recipient list before saving the destination settings.

P.151 "Removing the contacts from the recipient list"

7.

Click [Save].

• The contacts are added as the destinations.

Network Administrator’s Guide — Registering from TopAccess

Removing the contacts from the recipient list

1.

Check the check boxes of the contacts that you want to remove from the recipient list, and click [Delete].

• The selected contacts are removed from the recipient list.

— Internet Fax Setting

In the Internet Fax Setting page, you can specify the content of the Internet Fax to be sent.

1

2

3

4

5

6

1) Subject

This sets the subject of the Internet Faxes. Select “Scanned from (Device Name) [(Template

Name)] (Date) (Time)” to automatically apply the subject, or enter the desired subject in the field.

2) From Address

Enter the Email address of the sender. When the recipient replies, the message will be sent to this Email address.

3) From Name

Enter the sender name of the Internet Faxes.

4) Body

Enter the body message of the Internet Faxes. You can enter up to 1000 characters (including spaces).

5) File Format

Only “TIFF-S” format can be selected.

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6) Fragment Page Size

Select the size of the message fragmentation.

— Email Setting

In the Email Setting page, you can specify the content of the Email document to be sent.

1

2

3

4

5

6

7

1) Subject

This sets the subject of the Email documents. Select “Scanned from (Device Name) [(Template Name)] (Date) (Time)” to automatically apply the subject, or enter the desired subject in the field.

2) From Address

Enter the Email address of the sender. When the recipient replies, the message will be sent to this Email address.

3) From Name

Enter the sender name of the Email document.

4) Body

Enter the body message of the Email document. You can enter up to 1000 characters

(including spaces).

5) File Format

Select the file format that the received document will be converted.

You can select either “Multi page TIFF” or “PDF”.

6) File Name

The file name will be “(From Name)-NNN”. The file name cannot be changed.

7) Fragment Message Size

Select the size of the message fragmentation.

Network Administrator’s Guide — Registering from TopAccess

1

2

3

— Save as file Setting

In the Save as file Setting page, you can specify how and where a received document will be stored.

4

5

1) File Format

Select the file format that the received document will be converted.

• Multi page TIFF — Select this to save a received document as a Multi-page TIFF file.

• TIFF-S — Select this to save a received document as a Single-page TIFF file.

• PDF — Select this to save a received document as a PDF file.

2) Destination — Use local folder

Select this to save a received document to the “FILE_SHARE” folder.

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3) Destination — Remote 1

Check this box to save a received document to the Remote 1. How you can set this item depends on how the Remote 1 has been set up in the Save as file submenu in the Setup menu.

If the Remote 1 does not allow to specify a network folder, you can only select “Use Administrator Settings”. The protocol and the network path are displayed below this item.

If the Remote 1 allows to specify a network folder, you can select “Use User Settings” and specify the network folder settings by entering the following items:

Protocol

Select the protocol to be used for uploading a received document to the network folder.

• SMB — Select this to send a received document to the network folder using the SMB protocol. The SMB protocol can be used in the network that the Windows file sharing service is enabled.

• FTP — Select this to send a received document to the FTP server.

Server Name

Enter the FTP server name or IP address where a received document will be sent. For example, to send a received document to the “ftp://192.168.1.1/user/scanned” FTP folder in the

FTP server, enter “192.168.1.1” in this field. This must be entered only when you select

“FTP” for the protocol. You can specify the directory at the “Network Path” field.

Port Number (Command)

Enter the port number to be used for controls if you select “FTP” as the protocol. Generally

“-” is entered for the control port. When “-” is entered, the port number, that is set at “FTP

Client” in the Network menu page of the Setup tab, will be used. Change this option if you want to use another port number.

Network Path

Enter the network path to store a received document. When you select “SMB” as the protocol, enter the network path to the network folder. For example, to specify the

“users\scanned” folder in the computer named “Client01”, enter “\\Client01\users\scanned”.

When you select “FTP” as the protocol, enter the directory in the specified FTP server. For example, to specify the “ftp://192.168.1.1/user/scanned” FTP folder in the FTP server, enter

“user/scanned”.

Login User Name

Enter the login user name to access a Windows computer or an FTP server, if required.

When you select “FTP” as the protocol, an anonymous login is assumed if you leave this field blank.

Password

Enter the password to access a Windows computer or an FTP server, if required.

Retype Password

Enter the same password again for a confirmation.

4) Destination — Remote 2

Check this box to save a received document to the Remote 2. How you can set this item depends on how the 2st Folder has been set up in the Save as file submenu in the Setup menu.

If the Remote 2 does not allow to specify a network folder, you can only select “Use Administrator Settings”. The protocol and the network path are displayed below this item.

If the Remote 2 allows to specify a network folder, you can select “Use User Settings” and specify the network folder settings. Please refer to the description of the Remote 1 option for each item.

5) File Name

Display how the a received document will be named. You cannot change the file name.

Network Administrator’s Guide — Registering from TopAccess

— Box Setting

In the Box Setting page, you can specify how a received document will be stored in the Box.

1

2

3

1) Destination

Specify the destination box number for e-Filing.

Box Number

Enter the Box number where a received document will be stored.

Password

Enter the password if the specified Box number requires a password.

Retype Password

Enter the password again if the specified Box number requires a password.

2) Folder Name

Enter the name of the folder where a received document will be stored.

3) Document Name

Display how the a received document will be named. You cannot change the document name.

Network Administrator’s Guide — Registering from TopAccess 155

Displaying Message Log

In the Message Logs menu page, you can display the system message logs such as job information, warnings, and errors. You can use this page to find out what happened and troubleshoot the problem.

Displaying the message logs

1.

Access TopAccess in the administrator mode.

P.15 "Accessing TopAccess Administrator Mode"

2.

Click the Message Logs menu.

• The Message Logs menu page is displayed.

156 Network Administrator’s Guide — Displaying Message Log

Managing Department Code

In the Department menu page at the Counters tab, an administrator can:

• Display the department list that contains the counter information for each department

• Display the department counter of a specific department

• Clear all department counters

• Clear the department counter of a specific department

• Register new department code settings

• Modify the department code settings

• Delete all department codes

• Delete a department code

NOTE:

To do this, you must know the administrator password.

• The department code can be enabled only from the Touch Panel Display. Before managing the department code using TopAccess, please make sure the department code is enabled on the Touch Panel Display.

Displaying the Department List and Counters

An administrator can display the department list registered in this equipment and the counter information for each department code.

Displaying the departments list

1.

Click the Counters tab and the Department menu.

• The Department menu page is displayed.

2.

Enter the administrator password in the “Department Code” field and click [Enter].

• The Department Management page is displayed.

Network Administrator’s Guide — Managing Department Code 157

3.

The departments list containing the counter information is displayed.

Displaying the department counters

1.

Click the Counters tab and the Department menu.

• The Department menu page is displayed.

2.

Enter the administrator password in the “Department Code” field and click [Enter].

• The Department Management page is displayed.

3.

Enter the department code that you want to display the counter information in the “Department Code” field and click

[Enter].

158 Network Administrator’s Guide — Managing Department Code

• The entered department code and its counter information are displayed.

4.

Click the department name link to display more details.

5.

The Department Information page opens.

Clearing the Department Counters

An administrator can clear the counters for all departments at one time, or individually.

Network Administrator’s Guide — Managing Department Code 159

Clearing all department counters

1.

Click the Counters tab and the Department menu.

• The Department menu page is displayed.

2.

Enter the administrator password in the “Department Code” field and click [Enter].

• The Department Management page is displayed.

3.

Click [Reset All Counter].

160

• The confirmation dialog box appears.

4.

Click [OK].

• The department counters for all departments are cleared.

Clearing the department counter for a department

1.

Click the Counters tab and the Department menu.

• The Department menu page is displayed.

Network Administrator’s Guide — Managing Department Code

2.

Enter the administrator password in the “Department Code” field and click [Enter].

• The Department Management page is displayed.

3.

Click the department name link whose counter you want to clear.

• The Department Information page opens.

4.

Click [Reset Counters].

• The confirmation dialog box appears.

Network Administrator’s Guide — Managing Department Code 161

5.

Click [OK].

• The department counters for the selected department are cleared.

Registering or modifying the Department Code

An administrator can register new department code or modify the department code settings.

Registering or modifying the department code setting

1.

Click the Counters tab and the Department menu.

• The Department menu page is displayed.

2.

Enter the administrator password in the “Department Code” field and click [Enter].

• The Department Management page is displayed.

3.

Click [New] to set up a new department code, or click the department name link that you want to edit in the departments list.

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• The Department Information page is displayed.

Network Administrator’s Guide — Managing Department Code

4.

Enter following items to specify the department information.

Department Name — Enter the department name to identify the department code. You can enter up to 20 characters.

Department Code — Enter a 5-digit department code.

Set Limitation of Full Color — Select whether enabling the limitation for full color outputs for this department code. When you select “YES”, enter the maximum number of outputs for this department code in the “Maximum reached for

Full Color output” field.

Maximum reached for Full Color output — Enter the maximum number of outputs for this department code when the “Set Limitation of Full Color” option is enabled.

Set Limitation of Black — Select whether enabling the limitation for black outputs for this department code. When you select “YES”, enter the maximum number of outputs for this department code in the “Maximum reached for Black output” field.

Maximum reached for Black output — Enter the maximum number of outputs for this department code when the “Set Limitation of Black” option is enabled.

For e-STUDIO450 Series and e-STUDIO280 Series:

The “Set Limitation of Full Color” and “Maximum reached for Full Color output” options are not available for e-STUDIO450 Series and e-STUDIO280 Series.

5.

Click [Save].

• The department code is added or edited.

Deleting the Department Code

An administrator can delete all department code settings at one time, or individually.

Deleting all department code settings

1.

Click the Counters tab and the Department menu.

• The Department menu page is displayed.

Network Administrator’s Guide — Managing Department Code 163

2.

Enter the administrator password in the “Department Code” field and click [Enter].

• The Department Management page is displayed.

3.

Click [Delete All].

164

• The confirmation dialog box appears.

4.

Click [OK].

• All department code settings are deleted.

Deleting a department code setting

1.

Click the Counters tab and the Department menu.

• The Department menu page is displayed.

Network Administrator’s Guide — Managing Department Code

2.

Enter the administrator password in the “Department Code” field and click [Enter].

• The Department Management page is displayed.

3.

Click the department name link that you want to delete.

• The Department Information page opens.

4.

Click [Delete].

• The confirmation dialog box appears.

Network Administrator’s Guide — Managing Department Code 165

5.

Click [OK].

• The selected department code is deleted.

166 Network Administrator’s Guide — Managing Department Code

5. SETTING UP NETWORK SERVER

Network Administrator’s Guide — 5. Setting up Network Server 167

About Network Server Setup

This chapter describes environments that typically include one or more network servers (Novell

NetWare servers and Windows print servers) that will share printing to this equipment. It describes setting up servers that use IPX/SPX or TCP/IP protocols for communicating with this equipment. In addition, it includes some guidelines for setting up the DNS server and mail server to enable the Scan to Internet Fax and Email features.

168 Network Administrator’s Guide — About Network Server Setup

Setting up Windows Print Server

If a Windows NT 4.0, Windows 2000, Windows XP, and Windows Server 2003 computer is connected to this equipment using TCP/IP, it can print directly to this equipment. If the computer shares the printer over the network, it is acting as a print server for Windows clients. The client machines print to this equipment by printing to the Windows print server. Printing can then be monitored and controlled at the Windows print server machine.

The Windows print server can also use AppleTalk protocols for printing to this equipment as an alternative to TCP/IP. When creating a printer to share with AppleTalk users, do not “capture” the printer. Capturing the printer forces all users to print to the server rather than directly to the printer. If you capture the printer, this equipment print connections will not appear in the Mac

OS Chooser.

Configuring the Windows Print Server

To configure a Windows print server to communicate with this equipment, follow these general steps. More detail is provided in subsequent sections.

• Load the TCP/IP network protocol on the server and configure it with an IP address, subnet mask, and gateway.

• Make sure the Microsoft TCP/IP printing service is installed, and that the computer is using

LPR printing.

• On the Windows print server, install the appropriate printer drivers (if necessary) and share the printer on the network.

P.169 "Installing the Printer Drivers as Shared Printers"

• Configure clients for printing to the printer shared by the Windows print server.

P.170 "Setting up the Clients"

Installing the Printer Drivers as Shared Printers

First, install the Windows printer drivers. The installation instructions in the Printing Guide can be used for every computer that will print directly and independently to this equipment. However, if you are an administrator running Windows NT 4.0 Server, Windows NT 4.0 Workstation, Windows 2000 Professional, Windows XP Professional, or Windows Server 2003, you can also create a printer and share it with clients on the network. When a printer is shared, clients who are not able or are not given permission to establish an independent network connection to this equipment can print through the server.

If you have not installed the printer files on the Windows print server computer, do so now following the instructions for LPR printing in the Printing Guide. Then, or if you have already installed the printer files on the computer you are using as a Windows print server, see your Windows documentation for information about sharing the printer.

In addition, the printer files for every Windows version can be installed to the shared printer so that Windows clients can use the shared printer as a Point and Print printer, which enables clients to download the appropriate printer driver from the shared printer.

NOTES: • When installing the printer driver to Windows NT 4.0 clients from the Windows NT

4.0 print server, please check the “Always spool RAW datatype” box on the Print

Processor dialog box (displayed by clicking the [Print Processor...] button on the

General tab of printer properties dialog box of the shared printer on the Windows NT

4.0 print server).

• When installing the Windows 2000 PCL printer driver to the Windows 2000 server, you must clear the “Enable advanced printing features” check box on the Advanced tab of the printer properties dialog box.

Network Administrator’s Guide — Setting up Windows Print Server 169

Setting up the Clients

Each client of a Windows print server is already using a network protocol to communicate with the server. Each client can print to this equipment if the printer has been shared by a Windows print server. In that case the client does not have to use the same network protocol to connect to the Windows print server as the server uses to communicate with the equipment.

To set up printing on client computers, connect to the print server and select the shared printer.

Right-click the printer and select [Open]. When prompted, click [Yes] to have Windows set up the printer.

After clients have selected the printer, they can choose it from the Print Setup, Page Setup, or

Print dialog box of their application. Clients can change printing options for their own job, but printer properties are grayed and not available for changing. When a client prints a document, the job is transmitted to the Windows print server, and from there to this equipment.

The job is listed in the Print Manager on the client computer, and the administrator can track it in the Print Manager on the Windows print server.

170 Network Administrator’s Guide — Setting up Windows Print Server

Setting up NetWare Print Server

This equipment supports the following Novell printing services:

• NetWare 4.x bindery emulation mode

• NetWare 4.x NDS mode

• NetWare 5.x and 6.x NDS mode (over IPX/SPX only)

• NetWare 5.x and 6.x NDPS mode

This chapter provides an overview of how to set up this equipment as a Novell Network Printer,

Print Server, or NDPS Printer Agent. For more detailed information, refer to your Novell documentation.

Setting up the NetWare in Bindery Mode

You can connect only one directory tree to this equipment. If you need to connect additional Net-

Ware 4.x servers, do so by using bindery emulation, which causes the 4.x server to behave like, and be accepted as, a NetWare 3.x server.

NOTE: • The file server selected must not be in the same tree as that selected in NDS Setup.

In order to set up the NetWare 4.x server in bindery emulation mode for printing to this equipment, the network administrator must do the following:

• Edit the network startup file to set the bindery context.

P.171 "Editing the Network Startup File"

• Configure the print queues, print server, and printer on the file server.

P.171 "Setting up the NetWare File Server"

Editing the Network Startup File

The following procedures explain how to edit the bindery contexts in the network startup file.

Editing the bindery context

1.

On NetWare file server, enter “load install” and press the

[Enter] key.

2.

Select [NCF Files Options] from the menu.

3.

Select [Edit AUTOEXEC.NCF] from the menu.

4.

Search for the file to see if you have a statement similar to the following included:

SET BINDERY CONTEXT=0U=ENG

• If the statement above can be found in the file, the server has a bindery. If this is not found, enter the statement above and save the file.

5.

Restart the NetWare file server.

Setting up the NetWare File Server

The following explains how to set up a NetWare 4.x file server with bindery emulation so that network users can print to this equipment from their computers, and this equipment can obtain print jobs from the NetWare server.

Network Administrator’s Guide — Setting up NetWare Print Server 171

172

For NetWare 4.x in emulation, the NetWare print server and print queue for this equipment are created and configured from NetWare Print Console (PCONSOLE), a NetWare utility that is stored in NetWare’s PUBLIC directory.

Setting up the bindery with PCONSOLE

1.

Start PCONSOLE at the DOS prompt on the computer.

2.

Select [Print Queue] from the Available Options menu and press the [Enter] key.

• The Print Queues window appears.

3.

Press the [Insert] key and enter the print queue name and press the [Enter] key.

4.

Press the [Esc] key to close the Print Queues window.

5.

Select [Print Server] from the Available Options menu and press the [Enter] key.

6.

When the message is displayed, press the [Enter] key.

• The Print Servers window appears.

7.

Press the [Insert] key and enter a print server name and press the [Enter] key.

• The print server name must be “MFP_[NIC Serial Number]”. You can find the Unit Serial Number of the equipment on the NIC Configuration list can be printed from the control panel.

8.

Select a created print server name from the Print Servers window and press the [Enter] key.

• The Print Server Information menu appears.

9.

Select [Printers] from the Print Server Information menu and press the [Enter] key.

• The Defined Printers window appears.

10.

Press the [Insert] key and enter a printer name and press the

[Enter] key.

11.

Select a created printer name from the Defined Printers window and press the [Enter] key.

12.

Highlight the Printer Type field and press the [Enter] key.

• The Printer Type menu appears.

13.

Select “Other/Unknown” and press the [Enter] key.

• The NetWare Server\Print Queue window appears.

Network Administrator’s Guide — Setting up NetWare Print Server

14.

Press the [Insert] key and select the created queue from the

Available Print Queues menu and press the [Enter] key.

• Up to 10 queues can be selected. If you created several queues, repeat the operation to add all queues that are required.

15.

When more than one queue is added, you must enter the priority value.

16.

Press the [Esc] key until the Save Changes menu appears.

17.

Select “Yes” and press the [Enter] key.

Setting up the NetWare in NDS Mode

The following explains how to set up a NetWare file server with NDS so that network users can print to this equipment from their computers, and this equipment can obtain print jobs from the

NetWare server. More detail is provided in your NetWare documentation.

Setting up the NDS with NetWare Administrator

1.

In NetWare Administrator, select the container object to create the printer and click the [Object] menu and select [Create].

• The New Object dialog box appears.

2.

In the Class of new object list, select “Print Queue” and click

[OK].

• The Create Print Queue dialog box appears.

3.

Select “Directory Service Queue” and enter the name of the print queue in the Print Queue name field.

4.

Click the browse button at the next to the Print Queue Volume field.

• The Select Object dialog box appears.

5.

Select the volume to create a print queue and click [OK].

6.

Click [Create].

• The print queue is created.

7.

Click the [Object] menu and select [Create].

• The New Object dialog box appears.

8.

In the Class of new object list, select “Printer” and click [OK].

• The Create Printer dialog box appears.

9.

Enter the printer name, check the “Define additional properties” option and click [Create].

Network Administrator’s Guide — Setting up NetWare Print Server 173

10.

Display the Assignments window and click [Add].

• The Select Object dialog box appears.

11.

Select a created queue and click [OK].

12.

Display the Configuration window, select “Other/Unknown” at the Printer Type drop down box and click [OK].

• The printer is created.

13.

Click the [Object] menu and select [Create].

• The New Object dialog box appears.

14.

In the Class of new object list, select “Print Server” and click

[OK].

• The Create Print Server dialog box appears.

15.

Enter the print server name, check the “Define additional properties” option and click [Create].

• The print server name must be “MFP_[NIC Serial Number]”. You can find the Unit Serial Number of the equipment on the NIC Configuration list can be printed from the control panel.

16.

Display the Assignments window and click [Add].

• The Select Object dialog box appears.

17.

Select a created printer and click [OK].

18.

Click [OK] to close Assignments window for the print server.

• The print server is created.

Setting up the NetWare in NDPS Mode

This equipment supports printing over NetWare 5.x and NetWare 6.x networks running either the TCP/IP protocols or the IPX protocol. For pure IP printing, this equipment takes advantage of features in NDPS (Novell Distributed Print Services).

An administrator can use either Novell Printer Gateway or TOSHIBA NDPS Gateway to set up the NetWare server in NDPS mode.

P.174 "Setting up NDPS Using Novell Printer Gateway"

P.179 "Setting up NDPS Using TOSHIBA NDPS Gateway"

NOTES: • Setting up a NetWare environment correctly requires the presence and active cooperation of the Novell network administrator. You must have administrator privileges on the network to create new NDPS objects.

• TOSHIBA NDPS Gateway is not available for e-STUDIO280 Series.

Setting up NDPS Using Novell Printer Gateway

NDPS is not like the earlier queue-based versions of NetWare printing. Instead, you use an

NDPS Manager and a Printer Agent, which control the tasks previously handled by a print queue, print server, and spooler. You can also make the printer driver available for clients to download from Windows client computers.

174 Network Administrator’s Guide — Setting up NetWare Print Server

Before configuring the NetWare file server in NDPS mode, please confirm followings:

• For NetWare 5.x, the Support Pack 5 and Novell Gateway version 2.1.6 or later with ndps3sp2c are installed.

• For NetWare 6.x, the Support Pack 2 and Novell Gateway version 3.00 or later with ndps3sp2c are installed.

• Make sure you have a valid IP address for this equipment and for any computers that will print to it.

• In e-STUDIO4511 Series, e-STUDIO450 Series, or e-STUDIO280 Series Setup, enable

TCP/IP and enter the IP address, Subnet mask, and Gateway address for this equipment.

Setting up the NDPS with NetWare Administrator

SUPPLEMENT:

1.

In NetWare Administrator, select the container object to create the printer and click the [Object] menu and select [Create].

• The New Object dialog box appears.

2.

Select “NDPS Broker” and click [OK].

• The Create NDPS Broker Object dialog box appears.

• If the NetWare file server has been installed as supporting the NDPS service, the

NDPS Broker is created as default. In this case, you can use the default NDPS Broker.

3.

Specify the “NDPS Broker Name” and “RMS Volume” options, and click [Create].

• The NDPS Broker is created.

4.

Click the [Object] menu and select [Create].

• The New Object dialog box appears.

5.

Select “NDPS Manager” and click [OK].

• The Create NDPS Manager Object dialog box appears.

6.

Specify the “NDPS Manager Name”, “Resident Server”, and

“Database Volume” option, and click [Create].

• The NDPS Manager is created.

7.

Double-click the NDPS Broker object that you created.

• The NDPS Broker dialog box appears.

8.

Click [Resource Management (RMS)].

9.

Click [Add Resources...].

• The Manage Resources dialog box appears.

10.

Select the applicable OS icon in the “Resource Types” list, and click [Add...].

• The Add Resources dialog box appears.

Network Administrator’s Guide — Setting up NetWare Print Server 175

176

NOTE:

11.

Click [Browse].

• The Select Printer Driver dialog box appears.

12.

Insert the Client1 CD-ROM into the CD-ROM drive.

• When inserting the Client1 CD-ROM, the installer may automatically start. Click [Cancel] to exit the installer and continue the operation.

13.

Locate the directory where the printer driver for your Windows version is located, select the INF file.

• When you want to install the PCL5c printer driver for Windows 98/Me, locate "[CD-ROM drive]:\9X_ME\PCL5C\<language>".

• When you want to install the PCL6 printer driver for Windows 98/Me, locate "[CD-ROM drive]:\9X_ME\PCL6\<language>".

• When you want to install the PS3 printer driver for Windows 98/Me, locate "[CD-ROM drive]:\9X_ME\PS\<language>".

• When you want to install the PCL5c printer driver for Windows NT

4.0, locate "[CD-ROM drive]:\NT\PCL5C\<language>".

• When you want to install the PCL6 printer driver for Windows NT 4.0, locate "[CD-ROM drive]:\NT\PCL6\<language>".

• When you want to install the PS3 printer driver for Windows NT 4.0, locate "[CD-ROM drive]:\NT\PS\<language>".

• When you want to install the PCL5c printer driver for Windows 2000/

XP, locate "[CD-ROM drive]:\W2K_XP_2003\PCL5C\<language>".

• When you want to install the PCL6 printer driver for Windows 2000/

XP, locate "[CD-ROM drive]:\W2K_XP_2003\PCL6\<language>".

• When you want to install the PS3 printer driver for Windows 2000/XP, locate "[CD-ROM drive]:\W2K_XP_2003\PS\<language>".

• The PCL5c printer driver is available only for e-STUDIO4511 Series.

14.

Click [OK].

• Returns to the Add Resources dialog box.

15.

Click [OK].

• Returns to the Manage Resources dialog box.

16.

Repeat the procedure from Step 10 to Step 15 to add all printer drivers for the applicable OS.

17.

Click [OK] to close the Manage Resources dialog box.

• Returns to the NDPS Broker dialog box.

18.

Click [OK] to close the NDPS Broker dialog box.

19.

Click the [Object] menu and select [Create].

• The New Object dialog box appears.

20.

Select “NDPS Printer” and click [OK].

• The Create NDPS Printer Object dialog box appears.

Network Administrator’s Guide — Setting up NetWare Print Server

21.

Specify the “NDPS Printer Name” option, select “Create a

New Printer Agent”, and click [Create].

• The Create Printer Agent dialog box appears.

22.

Specify the “Printer Agent (PA) Name” and “NDPS Manager

Name” option. Then select “Novell Printer Gateway” in the

“Gateway Types” list and click [OK].

• The Warning dialog box appears.

23.

Click [OK] to load the NDPS Manager to the server.

• When it finishes initializing, the Information dialog box appears.

24.

Click [OK].

• The Configure Novell PDS for Printer Agent dialog box appears.

25.

Select “((NONE))” in the “Printer Type” list and select “Novell

Port Handler” in the “Port Handler Type” list. Then click [OK].

• The Configure Port Handler for Printer Agent dialog box appears.

26.

Continue the procedure according to which connection type to be used.

P.177 "Configuring the LPR connection in the TCP/IP network"

P.178 "Configuring the queue based connection in the IPX/SPX network"

Configuring the LPR connection in the TCP/IP network

1.

In the Configure Port Handler for Printer Agent dialog box, select “Remote (LPR on IP)” and click [Next].

2.

Enter the IP address of this equipment in the “Host Address” field, and enter “PORT_PASSTHROUGH” in the “Printer

Name” field. Then click [Finish].

• It takes about 60 seconds to load the Printer Agent. After it finishes loading the Printer Agent, the Select Printer Drivers dialog box appears.

3.

Select the printer drivers to be installed in the “Printer Drivers” list at each OS tab, and click [Continue].

• The Information dialog box appears.

4.

Click [OK].

• It takes about 60 seconds to complete the creation of the NDPS

Printer object.

5.

Double-click the NDPS Printer object that you created.

• The NDPS Printer dialog box appears.

6.

Click [NDPS Remote Printer Management].

Network Administrator’s Guide — Setting up NetWare Print Server 177

7.

Check the “Install to workstation in this container” and click

[Update].

8.

Click [OK] to close the NDPS Printer dialog box.

Configuring the queue based connection in the IPX/SPX network

1.

In the Configure Port Handler for Printer Agent dialog box, select “Forward Jobs to a Queue” and click [Next].

2.

Enter the NDS queue name in the “Queue Name” field and the user name in the “Queue User Name” field. Then click [Finish].

• The Select Printer Drivers dialog box appears.

3.

Select the printer drivers to be installed in the “Printer Drivers” list at each OS tab, and click [Continue].

• The Information dialog box appears.

4.

Click [OK].

• It takes about 60 seconds to complete the creation of the NDPS

Printer object.

5.

Double-click the NDPS Printer object that you created.

• The NDPS Printer dialog box appears.

6.

Click [NDPS Remote Printer Management].

7.

Check the “Install to workstation in this container” and click

[Update].

8.

Click [OK] to close the NDPS Printer dialog box.

178 Network Administrator’s Guide — Setting up NetWare Print Server

Setting up NDPS Using TOSHIBA NDPS Gateway

For e-STUIO280 Series:

TOSHIBA NDPS Gateway is not available for e-STUDIO280 Series.

The TOSHIBA NDPS Gateway mechanism employs several components, notably the NDPS

Manager, NDPS Broker, and NDPS Printer Agent. The following figure illustrates the communication flow between these objects.

1

6

NetWare File Server

5

NDPS Broker

Printer Agent

NDPS Manager

3

1

4

2

Administrator End User

Step 1: The NetWare printer can be discovered in two ways:

• The printer is automatically discovered by the TOSHIBA NDPS Gateway.

• You add it manually to the NDPS Manager, which resides on the same NetWare file server as the TOSHIBA NDPS Gateway.

Step 2: When an end-user attempts to add a NDPS printer, the client queries the NDPS Brokers to identify all available NDPS printers.

Step 3: The NDPS Broker responds with a list of NDPS Printer Agents. The user selects a Printer Agent and the TOSHIBA NDPS Gateway downloads the appropriate driver to the user’s desktop.

Step 4: When the client workstation is ready to print, it sends the print job to the Printer Agent, which is a virtual printer image created in the NDPS network.

Step 5: The NDPS Manager then passes the print jobs to the TOSHIBA NDPS

Gateway.

Step 6: The TOSHIBA NDPS Gateway issues the printing commands to the printer.

— Installing the TOSHIBA NDPS Gateway

„ Considerations and Limitations

• The TOSHIBA NDPS Gateway can be installed in servers running NetWare 5.x with service pack 3A (3.0.1) or higher or NetWare 6.x. A self-extracting executable file contains both the

TOSHIBA NDPS Gateway and a NetWare Admin Snap-in component that are necessary to support NDPS printing on the equipment.

Network Administrator’s Guide — Setting up NetWare Print Server 179

180

• The NDPS Manager can drive several Gateways simultaneously. The TOSHIBA NDPS

Gateway does not interfere with other manufacturer’s Gateways.

• The TOSHIBA NDPS Gateway supports multiple printers; one printer can also be split between several Gateways to balance the work load.

• Both NDPS and non-NDPS users can share the same printer.

• The TOSHIBA NDPS Gateway supports network configurations that are based on both a server and the Windows operating system.

„ Prerequisites

Install NDPS in the NetWare servers. NDPS comes with NetWare 5, but it is not installed automatically. The NDPS install program extends the NDS schema for three NDS objects:

• NDPS Manager

• NDPS Broker

• NDPS Printer Agent

To load the TOSHIBA NDPS gateway on NW4, besides loading CLIBAUX.NLM, you need to have the Novell new localization conversion tables installed in SYS:\SYSTEM. You can find these files from latest Support pack 8a for NetWare 4.11 or 4.2. After you extract the support pack compressed file, you must copy the UNI*.NLM files and LOCNLM32.NLM to SYS:\SYS-

TEM directory on the server.

Installing the TOSHIBA NDPS Gateway

1.

Insert the Admin’s Client CD-ROM into the CD-ROM drive on the administrative workstation.

2.

Copy “tndps.exe”, the self extracting executable file from the

CD-ROM to the workstation. Double-click the file to launch the InstallShield setup program.

3.

Follow the Setup Wizard’s prompt to supply the server volume or Browse to select a mapped drive.

4.

Click [Next] to proceed with installation. When the NDPS

Gateway and NetWare snap-in components have been installed, you can configure the equipment as an NDPS object.

— Setting up the equipment as an NDPS Object

„ Considerations and Limitations

This equipment should be automatically discovered by the TOSHIBA NDPS Gateway. If not, manually create a new NDPS Printer Agent. (

P.181 "Create a Printer Agent")

Prerequisites

1.

Load “NWADMN32.EXE” on the administrator workstation to launch the NetWare administration program.

2.

Determine the Tree or Context under which to install the

NDPS printer agent.

Network Administrator’s Guide — Setting up NetWare Print Server

3.

Verify that both a NDPS Manager and Broker object exist at this level. If not, create them.

4.

Add drivers to the NDPS Broker. They can then be selected from the drivers list and associated with the Printer Agent.

Add Drivers to the NDPS Broker

1.

Launch NWAdmin.

2.

Double-click the Broker icon.

3.

Click [Resource Management (RMS)].

4.

Click [Add Resources].

5.

Select the applicable system: the Windows 98/Me/2000, Windows NT or Windows XP operating system. Click [Add].

6.

Click [Browse] to locate the driver's .inf file on either the distribution CD-ROM or a shared network location.

7.

Click [OK].

Now, when you create a Printer Agent, you can associate the drivers by selecting them from the list of drivers managed by the broker.

Create a Printer Agent

1.

Right-click anywhere within the Parent Level (Tree or Context under which the NDPS Printer Agent is to be installed) and then choose [Create].

• The New Object dialog box appears.

2.

From the “Class of New Object” list box, select “NDPS

Printer” and click [OK].

• The Create NDPS Printer dialog box appears.

3.

Enter the NDPS Printer Name, then click [Create].

• The Create Printer Agent dialog box appears.

4.

Enter the NDPS Manager name or click [Browse] to locate it.

5.

Select “TOSHIBA NDPS Gateway Configuration” in the “Gateway types” list, then click [OK].

• The Gateway Configuration dialog box appears.

Network Administrator’s Guide — Setting up NetWare Print Server 181

182

6.

Select the NDPS Gateway Printing Mechanism and click

[Next].

The configuration dialog that appears depends on the printing mechanism you choose. A description of the configuration settings for each option follows. When

you finish configuring the Printer Agent, proceed to “Select Drivers” on page 183.

P.182 "LPR on IP"

P.182 "Remote Printer on IPX"

P.182 "Queue-Based (NDS Printer Agent)"

LPR on IP

If you select the LPR Gateway configuration option, the Remote-LPR Printer Configuration dialog box opens:

1.

Enter the IP Address of the equipment and then click [Finish].

2.

To confirm your choice, click [Yes].

When the update is complete, you can proceed to “Select Drivers” on page 183.

Remote Printer on IPX

If you select the Remote Printer on IPX option, the Remote-IPX Printer Configuration dialog box opens:

1.

Either type the Advertising Print Server name, or click

[Search] to automatically locate print server information and choose a device name from the drop-down list.

Once you select a server, the remaining fields are populated with the associated data.

2.

Check the “Manual Configuration” checkbox to edit the default data.

3.

Click [Finish].

4.

To confirm your choice, click [Yes].

When the update is complete, proceed to “Select Drivers” on page 183.

Queue-Based (NDS Printer Agent)

If you select the Queue-based (NDS Printer Agent) option, the Configure Printer Agent dialog box opens:

1.

Either type in the Advertising Print Server name, or click

[Search] to automatically locate print server information and choose a device name from the drop-down list.

Once a server is selected, the remaining fields are populated with the associated data.

2.

Check the “Manual Configuration” checkbox to edit the default data.

Network Administrator’s Guide — Setting up NetWare Print Server

3.

Click [Finish].

4.

To confirm your choice, click [Yes].

When the update is complete, proceed to “Select Drivers” on page 183.

Select Drivers

After you create a Printer Agent, configure the options. When the update completes, the Select

Printer Drivers dialog box opens:

1.

Select the appropriate operating system tab.

2.

Select the printer drivers to be automatically downloaded to users’ workstations when they select the new Printer Agent.

3.

Select all desired drivers and then click [Continue].

A message box opens, listing the selected drivers:

4.

Click [OK] if the selections are correct or click [Cancel] to return to the Select Printer Drivers dialog and modify your selections.

NDPS Printer Agent setup is complete. The new Printer Agent now appears in the list of NDPS objects.

— Removing NDPS Components

1.

Use the NWADMIN utility to delete all TOSHIBA NDPS printer and print agents you created.

Network Administrator’s Guide — Setting up NetWare Print Server 183

2.

Delete the following files using either Windows Explorer or

MS-DOS operating system commands. Check that the files are not in use before deleting them.

SYS:\SYSTEM\TAGATE.NLM

SYS:\SYSTEM\TAPAP.NLM

SYS:\SYSTEM\TACON.NLM

SYS:\SYSTEM\TALIB.NLM

SYS:\SYSTEM\TACFG.PD0

SYS:\SYSTEM\NLS\4\TACON.MSG

SYS:\SYSTEM\NLS\4\TALIB.MSG

SYS:\SYSTEM\NLS\4\TACFG.MSG

SYS:\SYSTEM\NLS\4\TAPAP.MSG

SYS:\SYSTEM\NLS\4\TACFG.HLP

SYS:\SYSTEM\NLS\4\TACON.HLP

SYS:\SYSTEM\NLS\4\TALIB.HLP

SYS:\PUBLIC\WIN32\TASNAPIN.PC2

SYS:\PUBLIC\WIN32\TACFG.PD2

SYS:\PUBLIC\WIN32\TOSHIBA.INI

SYS:\PUBLIC\WIN32\TASNMP.DLL

SYS:\PUBLIC\WIN32\NLS\ENGLISH\TARES.DLL

SYS:\PUBLIC\WIN32\NLS\ENGLISH\TACFGRES.DLL

SYS:\PUBLIC\WIN32\NLS\ENGLISH\SC2_MSG.DLL

SYS:\PUBLIC\WIN32\NLS\ENGLISH\HLP25632.DLL

SYS:\PUBLIC\WIN32\NLS\ENGLISH\ROBOEX32.DLL

SYS:\PUBLIC\WIN32\NLS\ENGLISH\SC3_MSG.DLL

SYS:\PUBLIC\WIN32\NLS\ENGLISH\TACFGRES.DLL

SYS:\PUBLIC\WIN32\NLS\ENGLISH\WATERMARK5.DLL

SYS:\PUBLIC\WIN32\NLS\ENGLISH\TANDBS.HLP

184 Network Administrator’s Guide — Setting up NetWare Print Server

Setting up DNS and Mail Servers

This section describes how to set up the DNS server and Mail server for the Internet connection.

The figure illustrates a general network environment for Internet connection from a local area network.

192.168.0.2

Internet

Global IP Address

Router

192.168.0.1

192.168.0.3

192.168.0.3

192.168.0.4

Router

192.168.1.1

DNS Server Email Server Proxy Server

192.168.1.2

192.168.1.3

192.168.1.4

Client Client

LAN

As shown in the figure above, a local area network usually consists of several segments: one connects to the router directly (and is assigned a Global IP address) and others are for client computers.

To enable Internet access from the local area network, the router must be assigned a Global IP

Address. In the above figure, the Private IP addresses have been assigned to all devices in the local area network, and the router maps between the Private IP addresses and Global IP

Addresses using the NAT, Network Address Translation. This gives clients and servers access to the Internet through the router.

Regarding the security, it is preferred to place this equipment in a different segment from the router that connects to the Internet.

Also, in order to enable Internet communication from the device in the local area network, the

Domain Name Service is used. In the Internet, the DNS server specifies the domain name related to the global IP address of the servers. To recognize the domain names in the Internet, the domain names must be registered in both the DNS server in the Internet, which is managed by the public DNS organization, and the DNS server in the local area network where the remote devices are actually located. To configure the DNS server in your local area network, create following records in the DNS server:

• DNS zone name (i.e. “ifax.com”)

Network Administrator’s Guide — Setting up DNS and Mail Servers 185

• Host name of the DNS server (i.e. “nshost”)

• NS record to specify the DNS server in your zone (i.e. “nshost.ifax.com”)

To send the Internet Fax and Email documents from this equipment, and receiving the Internet

Faxes from the Internet, you must configure the DNS server and mail servers properly.

Tips for configuring the DNS server and mail servers for this equipment features are described in the following sections:

P.186 "Tips of Setting up the DNS and Mail Servers for Email"

P.186 "Tips of Setting up the DNS and Mail Servers for Internet Fax"

P.186 "Tips of Setting up the DNS and Mail Servers for Offramp Gateway"

Tips of Setting up the DNS and Mail Servers for Email

The Email transmission from this equipment works same as sending an Email message from a client computer. To do this, you configure the DNS servers and mail servers.

Because the Email is one way transmission forwarding to the Internet, only the SMTP server is required for the transmission. To enable sending a Scan to Email document to the Internet, the

DNS server should be configured to enable accessing the Internet using the DNS service.

Tips of Setting up the DNS and Mail Servers for Internet Fax

The Internet Fax transmission enables sending an Internet Fax and receiving an Internet Fax from other Internet Fax devices.

Because the Internet Fax transmission is same as the Email transmission, you are ready to use this feature if you have already configured the Email system in your network.

In order to configure the Email system, you must have the DNS, SMTP, and POP3 servers.

In the DNS server, you must additionally create the MX record of the server that the SMTP server is activated (i.e. “mxhost.ifax.com”), and the host name of the server to add the host name of the SMTP server (i.e. “mxhost”). This enables to receive all Emails that are sent to

“@ifax.com” to the SMTP server and stored in the mailboxes. Then this equipment requests to the POP3 server to retrieve new Internet Faxes from the mailbox.

Tips of Setting up the DNS and Mail Servers for Offramp Gateway

When you enable the Offramp Gateway transmission, this equipment must be configured to receive Emails in the SMTP transmission.

However this equipment does not have full SMTP server functionality so it cannot retrieve

Emails from the Internet by itself. For this equipment to receive Emails in SMTP transmission from the Internet, the Emails must be retrieved by the another SMTP server first and then routed to this equipment.

In order to enable the transmission, you must additionally create the MX record of the server that the SMTP server is activated (i.e. “mxhost.ifax.com”), and the host name of the server to add the host name of the SMTP server (i.e. “mxhost”). In addition, create the host name of this equipment (i.e. “mfp00c67861”). Then, you must configure the SMTP server to route Emails, whose domain name is “mfp00c67861.ifax.com,” to this equipment so that this equipment can receive

Emails using the SMTP protocol.

186 Network Administrator’s Guide — Setting up DNS and Mail Servers

6. TROUBLESHOOTING

Network Administrator’s Guide — 6. Troubleshooting 187

Troubleshooting Overview

NOTE:

This chapter is the place to start if you are experiencing difficulties installing or using this equipment. Because the system integrates hardware, network, and software components, errors occur.

And variations between network configurations and user setup further complicate the troubleshooting process.

The purpose of this chapter is to help you locate the origin of an error if it is not immediately apparent, and then direct you to subsequent chapters for instructions on resolving the issue.

Checklists provided in this chapter help you identify the subsystem most likely to be responsible for the error condition.

• Troubleshooting client software and output errors are not described in this manual, the following manuals can assist you in those efforts:

Output Errors: Printing Guide

TopAccessDocMon Error Condition and Messages: Printing Guide

Printer Driver Installation Error Messages: Printing Guide

Printer Driver General Errors: Printing Guide

TopAccess Error Condition: Network Operator’s Guide

TWAIN Driver and File Downloader Error: Network Operator’s Guide

N/W-Fax Driver Error: Network Fax Guide

Address Book Viewer Error: Network Fax Guide

Network Connectivity Problems

Problem Description

The many variables within a network environment make installing an integrated device challenging. The easiest environment in which to install the controller is over TCP/IP using a DHCP server to dynamically assign and resolve IP addresses between devices.

Using default configuration settings also assures an easier implementation. However, you may be required to customize the settings to accommodate your particular environment.

Some common network configuration options are shown below, along with the steps required to configure this equipment. If you perform all the steps in the applicable checklist and still cannot print satisfactorily to this equipment, contact your authorized dealer for further assistance.

NOTE: • You can change network protocol settings using the Touch Panel Display or TopAccess (Administration page).

SMB/Point&Print Printing in a Windows Operating System Environment:

No Check...

1 Are the IP Address properties correctly set?

Yes

Next Step

Ø

2 Is the Microsoft Computer

Name (Device Name) unique?

Next Step

Ø

3 Is the Workgroup name valid and correctly entered?

Next Step

Ø

No

Ö

Ö

Ö

For Instruction, Go To...

Setup the IP address correctly.

P.53 "Setting up the TCP/IP"

Setup the device name correctly.

P.49 "Setting up the Device

Information"

Setup the workgroup correctly.

P.57 "Setting up the SMB

Session"

188 Network Administrator’s Guide — Troubleshooting Overview

No Check...

4 Is the WINS server address correctly set?

Yes

Next Step

Ø

5 If the client computers are located in different segments, is the WINS service correctly provided?

Next Step

Ø

6 Can you see this equipment in Windows Network Neighborhood?

Next Step

Ø

7 Were the proper printer drivers installed?

8 Is the driver’s port name valid?

9 Can you print to this equipment?

Next Step

Ø

Next Step

Ø

End

No

Ö

Ö

Ö

Ö

Ö

Ö

For Instruction, Go To...

Setup the WINS server address correctly, or enter “0.0.0.0” for the WINS server address to disable the WINS service.

P.57 "Setting up the SMB

Session"

Setup the WINS server and enable it on this equipment to allow users access from different segment.

P.57 "Setting up the SMB

Session"

Refer to following section to troubleshoot the condition.

P.204 "Cannot See This

Equipment"

See the Printing Guide to install proper printer drivers.

See the Printing Guide to configure proper port.

Refer to following section to troubleshoot the condition.

P.205 "Cannot Print To This

Equipment"

Peer-to-Peer Printing in a Windows Operating System Environment:

No Check...

1 Are the IP Address properties correctly set?

2

3

Were the proper printer drivers installed?

Is the driver’s port name valid?

Yes

Next Step

Ø

Next Step

Ø

Next Step

Ø

4 Can you print to this equipment?

End

No

Ö

Ö

Ö

Ö

For Instruction, Go To...

Setup the IP address correctly.

P.53 "Setting up the TCP/IP"

See the Printing Guide to install proper printer drivers.

See the Printing Guide to configure the proper port.

Refer to following section to troubleshoot the condition.

P.205 "Cannot Print To This

Equipment"

LPR Printing in a Windows Operating System Environment:

No Check...

1 Are the IP Address properties correctly set?

Yes

Next Step

Ø

No

Ö

For Instruction, Go To...

Setup the IP address correctly.

P.53 "Setting up the TCP/IP"

Network Administrator’s Guide — Troubleshooting Overview 189

190

No Check...

2 Is the LPR/LPD Printing correctly set?

Yes

Next Step

Ø

3 Were the proper printer drivers installed?

4 Is the LPR port configured with correct IP address?

5 Can you print to this equipment?

Next Step

Ø

Next Step

Ø

End

No

Ö

Ö

Ö

Ö

For Instruction, Go To...

Setup the LPD print service correctly.

P.91 "Setting up the LPD

Print"

See the Printing Guide to install proper printer drivers.

See the Printing Guide to configure the proper port.

Refer to following section to troubleshoot the condition.

P.205 "Cannot Print To This

Equipment"

IPP Printing in a Windows Operating System Environment:

No Check...

1 Are the IP Address properties correctly set?

Yes

Next Step

Ø

2 Is the HTTP Server on this equipment enabled?

Next Step

Ø

3 Is the IPP Printing correctly set?

4 Were the proper printer drivers installed?

5 Is the IPP port configured with correct URL?

Next Step

Ø

Next Step

Ø

Next Step

Ø

No

Ö

Ö

Ö

Ö

Ö

For Instruction, Go To...

Setup the IP address correctly.

P.53 "Setting up the TCP/IP"

Enable the HTTP server in the

HTTP Network Service.

P.58 "Setting up the HTTP

Network Service"

Setup the IPP print service correctly.

P.92 "Setting up the IPP

Print"

See the Printing Guide to install proper printer drivers.

See the Printing Guide to configure proper port.

6 Can you print to this equipment?

End Ö

Refer to following section to troubleshoot the condition.

P.205 "Cannot Print To This

Equipment"

Novell Printing in a NetWare Environment:

No Check...

1 Are the IPX/SPX protocol enabled? Is the correct frame type selected?

Yes

Next Step

Ø

No

Ö

For Instruction, Go To...

Setup the IPX/SPX correctly.

P.54 "Setting up the IPX/

SPX"

Network Administrator’s Guide — Troubleshooting Overview

No Check...

2 If applicable, did you successfully set up queue-based printing?

Yes

Next Step

Ø

3 Did you configure this equipment for NetWare connection?

Next Step

Ø

4 Did you configure this equipment for Novell print service?

Next Step

Ø

5 Were the proper printer drivers installed?

6 Is the IPP port configured with correct URL?

7 Can you see this equipment in Windows Network Neighborhood?

8 Can you print to this equipment?

Next Step

Ø

Next Step

Ø

Next Step

Ø

End

No

Ö

Ö

Ö

Ö

Ö

Ö

Ö

For Instruction, Go To...

Setup the NetWare server properly.

P.171 "Setting up NetWare

Print Server"

Setup the NetWare network settings correctly.

P.58 "Setting up the NetWare

Session"

Setup the Novell print service correctly.

P.93 "Setting up the NetWare

Print"

See the Printing Guide to install proper printer drivers.

See the Printing Guide to configure the proper port.

Check that the SMB protocol is enabled in client computers.

Refer to following section to troubleshoot the condition.

P.205 "Cannot Print To This

Equipment"

Macintosh Environment:

No Check...

1 Is AppleTalk enabled on this equipment?

Yes

Next Step

Ø

1 Are the IP Address properties correctly set?

Next Step

Ø

2 Is this equipment available in the Chooser when you click the LaserWriter 8 printer icon?

3 Can you access any other network device from the Macintosh computer?

4 Can another Macintosh computer on the network print to this equipment? If so, compare the settings to determine which need to be changed to support printing from this machine.

Next Step

Ø

Next Step

Ø

End

No

Ö

Ö

Ö

Ö

For Instruction, Go To...

Enable the AppleTalk.

P.54 "Setting up the Apple-

Talk"

Setup the IP address correctly.

P.53 "Setting up the TCP/IP"

Make sure the AppleTalk zone is supported by the Macintosh client.

Refer to your Macintosh networking documentation or contact Macintosh technical support.

Refer to your Macintosh networking documentation or contact Macintosh technical support.

Ö

Network Administrator’s Guide — Troubleshooting Overview 191

Unix Environment:

No Check...

1 Are the IP Address properties correctly set?

Yes

Next Step

Ø

2 Is the LPR/LPD Printing correctly set?

Next Step

Ø

3 Did you successfully install the Unix filters?

4 Did you successfully create and set up the print queue?

5 Can you print to this equipment using LPD as root?

Next Step

Ø

Next Step

Ø

Next Step

Ø

6 Can you ping this equipment from your computer?

Next Step

Ø

Ö

Ö

Ö

Ö

No

Ö

Ö

Ö

Ö

For Instruction, Go To...

Setup the IP address correctly.

P.53 "Setting up the TCP/IP"

Setup the LPD print service correctly.

P.91 "Setting up the LPD

Print"

See the Printing Guide to install

Unix filters.

See the Printing Guide to configure the print queue.

Setup Unix access for this equipment to enable other users to print from the Bourne shell. Refer to your Unix documentation for more information.

Try remote ping from another server. If you can reach this equipment from that server, check for conflicts between this equipment and your current network segment.

Reload Daemon or restart the system.

Contact your service representative.

7 Is the LP Daemon functioning?

8 Can you print to this equipment?

Next Step

Ø

End

Cannot Discover Device

Problem Description

This equipment is discovered automatically using SNMP.

When TopAccessDocMon, TWAIN driver, File Downloader, and Address Book Viewer cannot automatically discover this equipment over the network, the most likely cause is limitations of the protocols on the supporting computers. In some cases, you need to add or update network components.

The following checklist helps you identify the source of the error and directs you where you can find more information about resolving it. If the problem persists after you have followed all of the steps, contact a authorized dealer for further assistance.

192

No Check...

1 Is the SNMP enabled on this equipment?

Is “public” is specify for the

Read Community?

Is “private” is specify for the

Read Write Community?

Yes

Next Step

Ø

No

Ö

For Instruction, Go To...

Enable the SNMP (MIB) and confirm the Read Community and Read Write Community setting.

P.63 "Setting up the SNMP

Network Service"

Network Administrator’s Guide — Troubleshooting Overview

No Check...

2 Confirm that the protocol suite installed on the client computer has been updated with the latest software for the given operating system. If your network only supports the IPX/SPX protocol, make sure that the most current version of Novell Client software is installed.

3 Print a NIC Configuration page from this equipment.

Does this equipment support the same protocol as the network?

4 Change the protocol settings from TopAccess, if necessary, and reboot the GL-1020 for the changes to take effect.

Repeat step 2. Was the device discovered?

5 Check the NIC Configuration page. Are the IP Address and subnet mask settings correct?

6 Check the router to make sure it is not filtering out this equipment packets. Is the router processing equipment packets correctly?

7 Can another computer within the same network segment discover this equipment?

Yes

Next Step

Ø

Next Step

Ø

End

Next Step

Ø

Next Step

Ø

Next Step

Ø

No

Ö

Ö

Next Step

Ø

Ö

Ö

Ö

Ö

For Instruction, Go To...

See the vendor’s Web site for information about product updates and technical supports.

Configure the proper protocol.

P.52 "Setting up Network Settings"

Setup the TCP/IP settings correctly.

P.53 "Setting up the TCP/IP"

Adjust the router settings.

Refer to following section to troubleshoot the condition.

P.188 "Network Connectivity

Problems"

Contact your service representative.

8 Check the NIC Configuration page. Is the Unit Serial

Number part of the device name?

9 Check link activities on the port being used by this equipment and the integrity of the network cable, hub, or switch that connects this equipment to the network. Replace any network components that you can tell or suspect are faulty.

Next Step

Ø

End Ö

Network Administrator’s Guide — Troubleshooting Overview 193

Cannot Ping the Device

Problem Description

If this equipment does not respond when you ping it, there is a problem either with the network configuration or with device operation.

The following checklist helps you identify the source of the error and directs you where you can find more information about resolving it. If the problem persists after you have followed all of the steps, contact your authorized dealer for further assistance.

No Check...

1 Confirm that the TCP/IP protocol suite is installed on the client computer.

2 Look at the NIC configuration page and confirm the

TCP/IP settings are correct. Is the IP Address entered and valid? Are the Gateway and

Subnet settings correct?

3 Reboot this equipment.

Check the NIC Configuration page that prints out. Are the TCP/IP settings correct?

4 Try to ping this equipment again. Did this equipment respond to the ping?

5 Can you ping this equipment from any other computer within the same network? If not, this equipment might have an IP Address that is out of range or invalid.

6 Can you ping to another computer within the same network?

7 If you have customized the device name, you can check if the NIC is functional by restoring the default settings. When this equipment automatically reboots and a

NIC Configuration page prints, does the device name include the NIC’s Unit Serial

Number?

Yes

Next Step

Ø

Next Step

Ø

Next Step

Ø

End

Next Step

Ø

Next Step

Ø

Next Step

Ø

No

Ö

Ö

Ö

Next Step

Ø

Ö

Ö

Ö

For Instruction, Go To...

The networking section of your operating system documentation.

Enter the correct TCP/IP settings.

P.53 "Setting up the TCP/IP"

The settings are not binding, contact your service representative.

Contact your local network specialist for a valid IP address for this equipment.

Check the computer’s protocol settings to make sure the gateway and subnet settings are correct.

The NIC is faulty or improperly installed. Contact your service representative.

194 Network Administrator’s Guide — Troubleshooting Overview

No Check...

8 Check link activities on the port being used by the equipment and also the integrity of the network cable, Hub, or

Switch that is connecting the equipment to the network.

Replace any network components that you suspect are faulty. Can you ping this equipment now?

Yes

End

No

Ö

For Instruction, Go To...

Contact your service representative.

Cannot Print From Client

Problem Description

After following the instructions in this guide to install and configure your hardware, network, and client software, you are still unable to print from a client computer to this equipment. This problem can arise as the result of a hardware malfunction, a network communication or configuration problem, or incorrect client setup or driver properties.

The following checklist will help you identify the source of the errors and direct you to information resolving the issue. If a problem persists after you have followed all of the steps, contact your authorized dealer for further assistance.

No Check...

1 Is the copier functioning normally? Do copy jobs output properly?

Yes

Next Step

Ø

No

Ö

For Instruction, Go To...

Check the device status displayed in the Device tab page of TopAccess.

P.198 "Copier Maintenance

Calls"

2 Check the Device page of

TopAccess. Are the options specified for the job supported by the hardware configuration? If not, delete the job, install the required components, and try again.

3 Can you print jobs from other client computers?

Next Step

Ø

Ö

Contact your service representative.

Next Step

Ø

Ö

Refer to following section to troubleshoot the condition.

P.205 "Cannot Print To This

Equipment"

4 At this point, the problem you have identified is most likely related to a client-side error.

Refer to the Printing Guide to troubleshoot the error condition.

Network or Touch Panel Display Disabled After LDAP Search

Problem Description

After performing the LDAP search, the network or Touch Panel Display will be disabled.

Network Administrator’s Guide — Troubleshooting Overview 195

No Check...

1 Is the LDAP server correctly running?

2 Is the LDAP server setting correctly set?

Yes

Next Step

Ø

End

No

Ö

Ö

For Instruction, Go To...

Check the LDAP server is correctly running.

Enter the correct LDAP setting.

Especially re-enter the correct password carefully because it displays with asterisks.

P.108 "Managing Directory

Service"

Banner Page Outputted to Inner Tray

Problem Description

A banner page that is created by NetWare, UNIX, and Windows operating systems is outputted to the inner tray.

Corrective Action

A banner page is always outputted to the tray that is set for “Raw jobs - Default Output Tray” in the Printers setting page of TopAccess. To change the tray for banner pages, change the tray for the “Raw jobs - Default Output Tray” setting.

P.86 "Setting up the General Setting"

196 Network Administrator’s Guide — Troubleshooting Overview

Troubleshooting Hardware Errors

The topics in this chapter cover errors or faults that affect normal copier or controller operation.

This includes, but is not limited to, the following conditions:

• Faulty or improperly installed system board, cables, and connectors.

• Faulty or malfunctioning copier components, such as standard or optional finishing units, the Auto-Duplexing Unit (ADU), or the Large Capacity Feeder (LCF).

• Corrupt or outdated system software or copier firmware.

NOTE: • Resolving copier operation problems falls outside the scope of this guide, but this chapter will assist you in interpreting error messages and then identifying the source of a problem. If you determine that the problem is related to copier operation, refer to the Operator’s Manual for Basic Function.

This chapter also covers how to use the administration utility, TopAccess, to diagnose and resolve hardware-related errors. For more information about resolving error messages displayed on the Touch Panel Display, refer to the Operator’s Manual for Basic Function or the Touch

Panel Display online Help.

Common Errors

Startup Page Does Not Print

Problem Description

If a startup page does not print when you power on this equipment, even though the print startup page is enabled, there is a hardware error. Contact your authorized dealer for further assistance.

NOTE:

Print Jobs Not Output

Problem Description

Most often, this problem is the result of a software error, such as incorrectly set driver property.

However, if you cannot output print jobs from any computer, the cause is probably a hardware error.

• Refer to the Printing Guide for more information on resolving output errors caused by incorrect software settings.

The following checklist will help you identify the source of the error and direct you to information resolving the issue. If the problem persists after you have followed all of the steps, contact your authorized dealer for further assistance.

No Check...

Yes

1 Is printing prohibited from all connected client computers?

Next Step

Ø

2 Is the job visible from

TopAccess or other print monitoring utility, such as

PCONSOLE or Print Manager?

Next Step

Ø

No

Ö

Ö

For Instruction, Go To...

Refer to the following section to troubleshoot the condition.

P.188 "Troubleshooting

Overview"

Refer to the following section to troubleshoot the condition.

P.204 "Troubleshooting Network Errors"

Network Administrator’s Guide — Troubleshooting Hardware Errors 197

No Check...

3 Are you able to identify the problem from the error message and resolve it?

Device Status Indicators

Yes

End

No

Ö

For Instruction, Go To...

Refer to the Operator’s Manual

for Basic Function to troubleshoot the condition.

Copier Maintenance Calls

You can use TopAccess to check if this equipment requires maintenance. The Device Summary window includes a device icon that displays visual Device Status Indicators in the event of a device malfunction.

• Printer Error 1

198

The above printer error icon indicates that non-recommended toner is used. For information on resolving the error condition, refer to “REPLACE TONER CARTRIDGE SYMBOL” in

Operator’s Manual for Basic Function.

• Printer Error 2

The above printer error icon indicates:

You need to remove paper from standard output tray.

You need to remove paper from Job Separator.

You need to remove paper from Finisher tray.

You need to remove staples jammed in the Finisher. For information on resolving the error condition, refer to “CLEAR PAPER SYMBOL” in Operator’s Manual for Basic

Function.

You need to clear hole punches from Finisher. For information on resolving the error condition, refer to “DISPOSING OF THE PUNCHED PAPER BITS (OPTIONAL)” in

Operator’s Manual for Basic Function.

Non-recommended toner is being used. For information on resolving the error condition, refer to “REPLACE TONER CARTRIDGE SYMBOL” in Operator’s Manual for

Basic Function.

You need to remove excess staples from the Saddle-stitch Finisher.

You performed saddle stitch printing using mixed paper sizes.

Cannot load paper from the LCF.

Cannot output to inner tray.

• Cover Open

The Cover Open error icon indicates that you need to close the cover.

• Drawer Open

Network Administrator’s Guide — Troubleshooting Hardware Errors

The Drawer Open error icon shows which drawer is open: upper, middle, or lower. You must close the specified drawer to resume printing and copying functions.

• Toner Empty

The color of the Toner Empty icon varies depending on which toner cartridge is empty:

Black — Black Toner Empty

Cyan — Cyan Toner Empty

Magenta — Magenta Toner Empty

Yellow — Yellow Toner Empty

For information on resolving the error condition, refer to “REPLACE TONER CAR-

TRIDGE SYMBOL” in Operator’s Manual for Basic Function.

• Toner Full

The Toner Full error icon indicates you need to replace the toner container. For information on resolving the error condition, refer to “REPLACE TONER BAG SYMBOL” in Opera-

tor’s Manual for Basic Function.

• Paper Empty

The Out of Paper error icon shows which drawer is empty: upper, middle, or lower. A paper out condition does not necessarily terminate a print or copy job. If Auto-select options are configured, printing and copying may continue by drawing paper from a different cassette.

Refer to the TopAccess online Help for instructions on setting up Auto-Select mode. For information on resolving the error condition, refer to “ADD PAPER SYMBOL” in Opera-

tor’s Manual for Basic Function.

• Paper Jam

The Device Status icon varies depending on where a paper jam occurred in the copier. This graphic illustrates the possible locations. For information on resolving the error condition, refer to “CLEAR PAPER SYMBOL” in Operator’s Manual for Basic Function.

• Staple Empty

Network Administrator’s Guide — Troubleshooting Hardware Errors 199

The Add Staples error icon indicates you need to add staples to the finisher. For information on resolving the error condition, refer to “ADDING STAPLES (OPTIONAL)” in Operator’s

Manual for Basic Function.

• Serviceman Calls

The Service Call error icon indicates that a call for service is needed. Contact your service representative.

TopAccess Error Messages

Message Log

NOTE: • The error messages displayed in the Touch Panel Display are described in the

Operator’s Manual for Basic Function.

The following messages may appear in the TopAccess messages log.

TopAccess Message

Front Cover Open - Please Close Cover.

Main Feeding Cover Open - Please Close

Cover.

Corrective Action

Close the Front Cover.

Close the Main Feeding Cover.

Transfer Cover Open - Please Close Cover.

Close the Transfer Cover.

Large Capacity Feeder Cover Open - Please

Close Cover.

Close the Large Capacity Feeder Cover.

Drawer Open - Please Close Cover.

Close the drawer.

Auto Duplex Unit Cover Open - Please Close

Cover.

Close the Duplex Unit Cover.

Relay Unit Cover Open - Please Close Cover. Close the Relay Unit Cover.

Finisher Joint Cover Open - Please Close

Cover.

Close the Finisher Joint Cover.

Staple Door Open - Please Close Cover.

Close the Staple Door.

Close the Lower Tray Transport Cover.

Lower Tray Transport Cover Open - Please

Close Cover.

Lower Tray Delivery Cover Open - Please

Close Cover.

Close the Lower Tray Delivery Cover.

Lower Tray Front Cover Open - Please Close

Cover.

Punch Unit Front Cover Open - Please Close

Cover.

Close the Lower Tray Front Cover.

Close the Punch Unit Front Cover.

200 Network Administrator’s Guide — Troubleshooting Hardware Errors

TopAccess Message Corrective Action

Hole Punch Unit Open - Please Close Cover. Close the Hole Punch Unit.

Paper Jam in Auto Duplexer Unit - Please

Clear Paper Path

Refer to HELP on the Touch Panel Display to remove jammed paper.

Paper Jam in Printer - Please Clear Paper

Path

Refer to HELP on the Touch Panel Display to remove jammed paper.

Paper Ejection Jam - Please Clear Paper Path Refer to HELP on the Touch Panel Display to remove jammed paper.

Paper Insertion Jam - Please Clear Paper Path Refer to HELP on the Touch Panel Display to remove jammed paper.

Staple Jam in Finisher - Please Clear Staple Remove jammed staples from the Finisher.

Refer to the Operator’s Manual for Basic

Function for instruction.

Staple Jam in Lower Tray of Finisher - Please

Clear Staple

Hole Punch Jam in Finisher - Please Clear

Hole Punch

Used Toner Container Full - Please Replace.

Replace the toner container. Refer to the

Operator’s Manual for Basic Function for instruction.

Toner Error - Please Use Genuine Toner.

Check and adjust the toner bottle.

Black Toner Empty - Please Refill.

Remove jammed staples from the Saddle-stitch Finisher. Refer to the Operator’s

Manual for Basic Function for instruction.

Clear hole punches from the Finisher. Refer to the Operator’s Manual for Basic Func-

tion for instruction.

Cyan Toner Empty - Please Refill.

Magenta Toner Empty - Please Refill.

Yellow Toner Empty - Please Refill.

Replace the black toner. Refer to the Opera-

tor’s Manual for Basic Function for instruction.

Replace the cyan toner. Refer to the User

Functions Guide for instruction.

Replace the magenta toner. Refer to the User

Functions Guide for instruction.

Replace the yellow toner. Refer to the User

Functions Guide for instruction.

Contact your service representative.

Auto Document Feeder Error - Please Contact Service Technician.

Alignment Error in Auto Document Feeder -

Please Contact Service Technician.

Motor Error in Auto Document Feeder -

Please Contact Service Technician.

I/F Error in Auto Document Feeder - Please

Contact Service Technician.

Fatal Error - Please Contact Service Technician.

Main Motor Error - Please Contact Service

Technician.

Printer Output Error - Please Contact Service

Technician.

Contact your service representative.

Contact your service representative.

Contact your service representative.

Contact your service representative.

Contact your service representative.

Contact your service representative.

Network Administrator’s Guide — Troubleshooting Hardware Errors 201

202

TopAccess Message

Printer Input Error - Please Contact Service

Technician.

Expired scan documents deleted from share folder.

Expired Sent Fax documents deleted from share folder.

Expired Received Fax documents deleted from share folder.

Scanned documents in shared folder deleted upon user’s request.

Sent Fax documents in shared folder deleted upon user’s request.

Received Fax documents in shared folder deleted upon user’s request.

Failed to delete file.

Failed to acquire resource.

Document(s) expire(s) in a few days.

Hard Disk space for Electronic Filing nearly full.

Power failure occurred during e-Filing restoring.

SMTP Destination Error has been detected in the received mail. This mail was deleted.

OffRamp Destination limitation Error has been detected in the received mail.

Fax Board Error has been occurred in the received mail.

POP3 Connection Error has been occurred in the received mail.

POP3 Connection Timeout Error has been occurred in the received mail.

POP3 Login Error has been occurred in the received mail.

Corrective Action

Contact your service representative.

Expired documents are deleted automatically from the “SCAN” folder in the

“SHARE_FILE” folder.

Expired documents are deleted automatically from the “TXFAX” folder in the

“SHARE_FILE” folder.

Expired documents are deleted automatically from the “RXFAX” folder in the

“SHARE_FILE” folder.

Documents in the “SCAN” folder have been deleted by a users

Documents in the “TXFAX” folder have been deleted by a user.

Documents in the “RXFAX” folder have been deleted by a user.

The file cannot be deleted from the shared folder.

The file cannot be acquired from the shared folder.

There are documents to be deleted in a few days in e-Filing.

The hard disk has a few disk space available. Delete unnecessary documents to maintain the hard disk space.

The document could not be stored in e-Filing because of the power failure.

This equipment cannot received the Email that does not contain the sender’s Email address. Ask the sender to send the Email again with entering the sender’s Email address.

This equipment cannot perform the Offramp transmission to more than 40 destinations.

Ask the sender to send the Offramp document separately for every 40 destinations.

This equipment cannot perform the Offramp transmission without the optional Fax unit.

Make sure the POP3 server is properly running. Make sure correct IP address of the

POP3 server is assigned.

Make sure that the network cable is correctly connected. Make sure the POP3 server is properly running.

Make sure the correct login name and password is specified.

Network Administrator’s Guide — Troubleshooting Hardware Errors

TopAccess Message

File I/O Error has been occurred in this mail.

The mail could not be received until File I/O is recovered.

Corrective Action

Turn OFF then ON the power and confirm if the equipment can receive the Internet Fax.

If the Internet Fax document cannot be received, confirm that any files other than

TIFF and text files are attached in the Internet

Fax.

Network Administrator’s Guide — Troubleshooting Hardware Errors 203

Troubleshooting Network Errors

If you cannot print to this equipment from a network-connected computer, and you have ruled out both faulty and malfunctioning hardware and incorrectly installed or configured software as the cause, the problem is most likely to be network related.

This chapter describes the most common network configuration problems and provides steps to resolving them. If the problem persists after you have followed all of the steps, contact

TOSHIBA’s authorized dealer for further assistance.

Cannot See This Equipment

Problem Description

After configuring this equipment, you cannot see it on the network. This could be the result of configuration conflicts within this equipment, but is more likely to be caused by network configuration errors.

The following checklist helps you identify the source of the error and directs you where you can find more information about resolving it. If the problem persists after you have followed all of the steps, contact TOSHIBA’s authorized dealer for further assistance.

No Check...

1 Did a startup page print out?

If not, wait until the communication comes online. Examine the protocol settings that print out on the startup page.

Are they correct?

2 Print out a configuration page. Make sure there are not any discrepancies or inconsistencies between the current network settings and your network environment.

Change the network settings, if necessary. Use the Find

Computer utility from your

Windows computer to locate this equipment by its device name. Can you find this equipment?

3 Can you locate other computers that are in the same network as this equipment?

Yes

Next Step

Ø

Next Step

Ø

Next Step

Ø

4 Check link LED activity on the hub and/or NIC of this equipment and the client machine. Do the hardware components appear to be functioning properly?

Next Step

Ø

No

Ö

For Instruction, Go To...

Setup the proper protocols.

P.52 "Setting up Network Settings"

Ö

Ö

Ö

Setup the proper protocol if required.

P.52 "Setting up Network Settings"

Once you find this equipment, configure the port that it is mapped correctly to the device.

Check the network settings on the client computer to make sure they are compatible with the network settings on this equipment.

Contact your TOSHIBA service representative.

204 Network Administrator’s Guide — Troubleshooting Network Errors

No Check...

5 Make sure that the device name for this equipment is unique and verify that the

WINS and/or DNS server database are not causing potential naming conflicts with the network settings on this equipment. If necessary, change the network settings on this equipment. After the communication comes back online, can you see this equipment in the network?

6 If the network environment is using complex subnet or supernet structures, is the IP address used by this equipment within the network structures range of valid addresses?

Yes

End

End

No

Next Step

Ø

Ö

For Instruction, Go To...

Setup the NetBIOS name of the device correctly.

P.57 "Setting up the SMB

Session"

Please contact your local network support specialist for further assistance.

Cannot Print To This Equipment

Problem Description

You are unable to print to this equipment. Before troubleshooting the network problems, please see the following section to narrow the problem down to a network-related issue.

P.195 "Cannot Print From Client"

For example, network printing services have not been set up correctly, or this equipment has not been properly configured to operate in your network environment.

The following checklist will help you identify the source of the error and direct you to information resolving the issue. If the problem persists after you have followed all of the steps, contact

TOSHIBA’s authorized dealer for further assistance.

No Check...

1 Have you set the protocol settings so they are compatible with your network and client protocol settings?

2 Have you set up the appropriate type(s) of print services should be supported?

Yes

Next Step

Ø

Next Step

Ø

3 If you are using Novell print services, did you set up the

Novell side of network printing, such as creating print servers and attaching the print queue?

Next Step

Ø

No

Ö

Ö

Ö

For Instruction, Go To...

Setup the proper protocol.

P.52 "Setting up Network Settings"

Check the settings required for your printing environment.

P.21 "Setup Flow for Printing

Features"

Setup the NetWare server.

P.171 "Setting up NetWare

Print Server"

Network Administrator’s Guide — Troubleshooting Network Errors 205

No Check...

4 If you set up Novell print services, can you see the print job using PCONSOLE or

NWAdmin?

5 Have you checked the gateway and subnet settings to make sure this equipment is part of the same network

Gateway as the client from which you are trying to print?

6 Are other services and communications performed over the network behaving in the normal and expected manner?

Yes

Next Step

Ø

Next Step

Ø

End

No

Ö

For Instruction, Go To...

Refer to your Novell PCON-

SOLE or NWAdmin user documentation for help with using these utilities.

Setup the TCP/IP correctly.

P.53 "Setting up the TCP/IP"

Ö

Ö

Refer to your network documentation or use a network diagnostic utility to research a network problem.

206 Network Administrator’s Guide — Troubleshooting Network Errors

7. APPENDIX

Network Administrator’s Guide — 7. Appendix 207

Default Setting List

This chapter describes the default settings of this equipment.

Default Settings for General Setting

Device Information

Department Code ................................. OFF

Department Code Enforcement............ OFF

Network path or queue name ............... print

Location................................................ Undefined

Contact Information ............................. Undefined

Service Phone Number......................... Undefined

Administrative Message....................... Undefined

Administrator’s Password .................... Undefined

Energy Save

Auto Clear ............................................ 45 seconds

Auto Power Save.................................. 15 minutes

Auto Power Off .................................... 60 minutes

Time Stamp

Year/Date/Time .................................... Defined appropriately

Time Zone ............................................ Defined appropriately

Date Format.......................................... MM/DD/YY

Daylight Mode ..................................... OFF

Web General Setting

Web Language...................................... English

Session Timer....................................... 5 minutes

Default Settings for Network Setting

TCP/IP

Address Mode ...................................... Dynamic

IP Address ............................................ Undefined

Subnet Mask......................................... Undefined

Default Gateway................................... Undefined

IPX/SPX

Enable IPX/SPX................................... Enable

Frame Type........................................... Auto Sense

Enable NCP Burst ................................ Enable

208 Network Administrator’s Guide — Default Setting List

AppleTalk

Enable AppleTalk................................. Enable

Level..................................................... 0

Device Name........................................ MFP_[NIC Serial Number]

Desired Zone ........................................ *

Rendezvous

Enable Rendezvous .............................. Enable

Link-Local Host Name......................... MFP_[NIC Serial Number]

Service Name ....................................... TOSHIBA e-STUDIO3511

TOSHIBA e-STUDIO4511

TOSHIBA e-STUDIO350

TOSHIBA e-STUDIO450

TOSHIBA e-STUDIO230

TOSHIBA e-STUDIO280

LDAP Session

Enable LDAP ....................................... Enable

User Authentication ............................. Disable

Attribute type of “User Name” ............ uid

Attribute type of “Password” ............... userPassword

DNS Session

Enable DNS.......................................... Enable

Primary DNS Server Address .............. 0.0.0.0

Secondary DNS Server Address .......... 0.0.0.0

DDNS Session

Enable DDNS....................................... Enable

Host Name............................................ MFP-[NIC Serial Number]

Domain Name ...................................... Undefined

SLP Session

Enable SLP........................................... Enable

SMB Session

SMB Protocol....................................... Enable

NetBIOS Name .................................... MFP-[NIC Serial Number]

Work Group.......................................... workgroup

Primary WINS Server .......................... Undefined

Secondary WINS Server ...................... Undefined

Network Administrator’s Guide — Default Setting List 209

210

NetWare Session

Enable Bindery..................................... Enable

Enable NDS.......................................... Enable

Context ................................................. Undefined

Tree....................................................... Undefined

HTTP Network Service

Enable HTTP Server ............................ Enable

Primary Port Number ........................... 80

Secondary Port Number ....................... 8080

SMTP Client

Enable SMTP Client ............................ Enable

SMTP Server Address.......................... Undefined

POP Before SMTP ............................... Disable

Authentication ...................................... Disable

Login Name.......................................... Undefined

Password .............................................. Undefined

Maximum Email / Internet Fax Size .... 30MB

Port Number ......................................... 25

SMTP Server

Enable SMTP Server............................ Enable

Port Number ......................................... 25

Email Address ...................................... Undefined

Enable OffRamp Gateway ................... Disable

OffRamp Security ................................ Enable

OffRamp Print...................................... Enable

POP3 Network Service

Enable POP3 Client.............................. Enable

POP3 Server Address........................... Undefined

Type POP3 Login................................. Auto

Account Name...................................... Undefined

Password .............................................. Undefined

Scan Rate.............................................. 5 minutes

Port Number ......................................... 110

FTP Client

Default Port Number............................ 21

Network Administrator’s Guide — Default Setting List

FTP Server

Enable FTP Server ............................... Enable

Default Port Number............................ 21

SNMP Network Service

Enable SNMP....................................... Enable

Read Community ................................. public

Read Write Community ....................... private

Enable Authentication Trap ................. Enable

Enable Alerts Trap ............................... Enable

IP Trap Address1.................................. 0.0.0.0

IP Trap Address2.................................. 0.0.0.0

IP Trap Address3.................................. 0.0.0.0

IP Trap Address4.................................. 0.0.0.0

IP Trap Address5.................................. 0.0.0.0

IP Trap Address6.................................. 0.0.0.0

IP Trap Address7.................................. 0.0.0.0

IP Trap Address8.................................. 0.0.0.0

IP Trap Address9.................................. 0.0.0.0

IP Trap Address10................................ 0.0.0.0

IP Trap Community.............................. public

IPX Trap Address................................. Undefined

Default Settings for Copier Setting

Color Mode .......................................... Black

Original Mode for Color ...................... Text/Photo

Original Mode for Black ...................... Text/Photo

Color Exposure..................................... Manual

Exposure............................................... Auto

Bypass Feed ......................................... Plain

Book > 2............................................... Open from left

Magazine sort ....................................... Open from left

2in1/4in1 .............................................. Write Laterally

Maximum Copies ................................. 999

Auto 2-sided Mode............................... OFF

Sorter Mode Priority ............................ No-Sort

Default Settings for Fax Setting (Optional)

Terminal ID Number ............................ Undefined

Fax Number.......................................... Undefined

Line2 Number

*NOTE

............................ Undefined

Monitor Volume ................................... 4 (Max. 7)

Network Administrator’s Guide — Default Setting List 211

NOTE:

Completion Volume ............................. 4 (Max. 7)

Reception Mode ................................... Auto

Dial Type.............................................. DP

Dial Type (Line2)

*NOTE

....................... DP

Line-2 Mode

*NOTE

............................... Tx/Rx

Resolution ............................................ Standard

Original Mode ...................................... Text/Photo

Exposure............................................... Auto

TTI........................................................ ON

RTI........................................................ OFF

ECM ..................................................... ON

Discard ................................................. ON

Reduction ............................................. OFF

Duplex Print ......................................... OFF

Rotate Sort............................................ OFF

Recovery Transmit ............................... OFF

Journal Auto Print ................................ ON

Memory Transmission Report.............. ON ERROR (Print 1st Page Image)

Multi Transmission Report................... ON ERROR (Print 1st Page Image)

Polling Report ...................................... ON ERROR

Relay Station Report ............................ ON ERROR (Print 1st Page Image)

• “Line2 Number”, “Dial Type (Line2)”, and “Line-2 Mode” is available only when optional Line2 board is installed on the Fax unit.

Default Settings for Save as file Setting

Local Storage Path ............................... FILE_SHARE

Storage Maintenance............................ Delete documents after 30 days

Destination ........................................... Do not allow any network folder to be used as a destination

Remote 1 .............................................. Disabled

Remote 2 .............................................. Disabled

N/W-Fax Destination ........................... Do not allow any network folder to be used as a destination

N/W-Fax Folder ................................... Disabled

Default Settings for Email Setting

From Address ....................................... Undefined

From Name........................................... Undefined

File Format ........................................... PDF

Fragment Message Size........................ No Fragmentation

Default Body Strings............................ Undefined

212 Network Administrator’s Guide — Default Setting List

Default Settings for Internet Fax Setting

From Address ....................................... Undefined

From Name........................................... Undefined

Fragment Page Size.............................. No Fragmentation

Default Body Strings............................ Undefined

Body Strings Transmission .................. Enable

Default Settings for Printer Setting

General Setting

Number of days to save Private,

Proof and Invalid Job ........................... 14 days

LT<-->A4/LD<-->A3........................... Disable

Print Startup Page................................. Disable

Default Raw Job Setting

Raw Jobs - Duplex Printing ................. Disable

Raw Jobs - Default Paper Size............. A4/Letter

Raw Jobs - Default Paper Type............ Plain

Raw Jobs - Default Orientation............ Portrait

Raw Jobs - Default Stapling................. OFF

Raw Jobs - Default Output Tray .......... Inner Tray

PCL Form Line .................................... 12.0

PCL Font Pitch..................................... 10.0

PCL Font Point Size............................. 12.0

PCL Font Number ................................ 0

PCL Line Termination.......................... Auto

Symbol set............................................ Roman-8

Paper Source......................................... Auto

Default Settings for Print Service

Raw TCP Print

Enable Raw TCP.................................. Enable

Port Number ......................................... 9100

Enable Raw bi-directional.................... Enable

LPD Print

Enable LPD .......................................... Enable

Port Number ......................................... 515

Banners................................................. OFF

Network Administrator’s Guide — Default Setting List 213

IPP Print

Enable IPP............................................ Enable

Port80 Enable ....................................... Enable

Port Number ......................................... 631

URL...................................................... http://<IP address>:631/Print

FTP Print

Enable FTP Printing............................. Enable

Port Number ......................................... 21

Print User Name................................... Print

Print Password...................................... Undefined

NetWare Print

Server Discovery.................................. Auto

Login Name.......................................... MFP_[NIC Serial Number]

Password .............................................. Undefined

Search root ........................................... Undefined

Print Queue Scan Rate ......................... 5 seconds

Email Print

Enable Print Header ............................. Disable

Enable Print Message Body ................. Enable

Maximum Email Body Print ................ 5

Enable Print Email Error...................... Enable

Enable Email Error Forward ................ Enable

Email Error Transfer Address .............. Undefined

Enable Partial Email............................. Enable

Partial wait time ................................... 24 hours

MDN Reply.......................................... Disable

214 Network Administrator’s Guide — Default Setting List

8. INDEX

Network Administrator’s Guide — 8. INDEX 215

INDEX

Numerics

2in1/4in1

.......................................................... 67

A

Accessing TopAccess

...................................... 15

Account Name

................................................. 61

Actual Frame

................................................... 54

Address Mode

.................................................. 53

Administrative Message

.................................. 50

Administrator’s Password

................................ 50

Allow the following network folder to be used as a destination

........................................................ 77

Allow user to select network folder to be used as a destination

........................................................ 78

AppleTalk

........................................................ 54

Attribute type of “Password”

........................... 55

Attribute type of “User Name”

........................ 55

Authentication

..........................................59

,

109

Auto 2-sided Mode

.......................................... 68

Auto Clear

........................................................ 50

Auto Power Save

............................................. 50

B

Background

.................................................... 140

Backup

........................................................... 102

Banners

............................................................ 92

Body

......................................133

,

136 ,

151 ,

152

Body Strings Transmission

.............................. 84

BOOK > 2

........................................................ 67

Box Setting

............................................139

,

155

Bypass feed

...................................................... 67

C

Caption1

......................................................... 127

Caption2

......................................................... 127

Clearing Logs and Journals

........................... 120

Color Exposure

................................................ 67

Color Mode

..............................................66

,

140

Completion Volume

......................................... 71

Contact Information

......................................... 50

Context

............................................................. 58

Copier Model

................................................... 49

Copier Settings

...........................................65

,

66

Copy agent

..................................................... 124

D

Date Format

..................................................... 51

Daylight Mode

................................................. 51

DDNS Session

................................................. 56

Default Body Strings

.................................82

,

84

Default Gateway

.............................................. 54

Default Port Number

....................................... 62

Default Raw Job Setting

.................................. 86

Delayed Transmit

.......................................... 135

Delete documents after number day(s)

............ 76

Delete Files

.................................................... 107

Department Code

............................................. 49

Clearing Counters

...................................... 160

Deleting

..............................................163

, 164

Displaying Counters

................................... 158

Displaying Department List

....................... 157

Modifying

.................................................. 162

Registering

................................................. 162

Department Code Enforcement

....................... 49

Department Name

......................................... 163

Desired Zone

................................................... 55

Destination

........................... 137

, 139 ,

153

, 155

Destination Setting

................................127

, 146

Device Information

......................................... 49

Device Name

................................................... 55

Device Settings

................................................ 48

Dial Type

......................................................... 71

Dial Type (Line 2)

........................................... 71

Directory Service

........................................... 108

Directory Service Name

................................ 109

Discard

............................................................ 72

DNS Server

Email

.......................................................... 186

Internet Fax

................................................ 186

Offramp Gateway

....................................... 186

Overview

.................................................... 185

DNS Session

.................................................... 56

Do not allow any network folder to be used as a destination

.......................................................76

,

78

Do not delete documents automatically

.......... 76

Document Name

....................................139

, 155

Domain Name

................................................. 56

Duplex Print

.................................................... 72

E

ECM

........................................................72

, 135

Email Address

................................................. 60

Email agent

............................................124

, 145

Email Error Transfer Address

......................... 94

Email Setting

.........................................136

, 152

Email Settings

...........................................80

,

81

Enable Alerts Trap

.......................................... 64

Enable Apple Talk

........................................... 54

216 Network Administrator’s Guide — INDEX

INDEX

Enable Authentication Trap

............................. 64

Enable Bindery

................................................ 58

Enable DDNS

.................................................. 56

Enable DNS

..................................................... 56

Enable Email Error Forward

............................ 94

Enable FTP Printing

........................................ 92

Enable FTP Server

........................................... 62

Enable HTTP Server

........................................ 58

Enable IPP

....................................................... 92

Enable IPX/SPX

.............................................. 54

Enable LDAP

................................................... 55

Enable LPD

...................................................... 91

Enable NCP Burst

............................................ 54

Enable NDS

..................................................... 58

Enable OffRamp

.............................................. 60

Enable Partial Email

........................................ 94

Enable POP3 Client

......................................... 61

Enable Print Email Error

................................. 94

Enable Print Header

......................................... 93

Enable Print Message Body

............................. 93

Enable Raw bi-directional

............................... 91

Enable Raw TCP

.............................................. 91

Enable Rendezvous

.......................................... 55

Enable SLP

...................................................... 56

Enable SMTP Client

........................................ 59

Enable SMTP Server

....................................... 60

Enable SNMP

.................................................. 63

Energy Save

..................................................... 50

Export/Clear Log

..................113

,

117 ,

119 ,

120

Exporting

Address Book Data

..................................... 113

Department Code

........................................ 117

Journals

....................................................... 119

Logs

............................................................ 119

Exposure

...................................67

,

72 ,

134 ,

140

F

Fax Number

..................................................... 71

Fax Number (Security)

.................................. 135

Fax Setting

..................................................... 134

Fax Settings

...............................................69

,

70

Fax/Internet Fax agent

................................... 124

File Format

.....81

,

133 ,

136 ,

137 ,

151 ,

152 ,

153

File Name

..............................136

,

138 ,

152 ,

154

Folder Name

..........................................139

,

155

Forward

.......................................................... 144

Fragment Message Size

.................. 81 ,

136 ,

152

Fragment Page Size

........................ 84 ,

133 ,

152

Frame Type

...................................................... 54

From Address

.......... 81 ,

84 ,

133

, 136 ,

151

, 152

From Name

........................... 133

, 136 ,

151

, 152

FTP Client

....................................................... 62

FTP Server

....................................................... 62

G

General

Device Information

...................................... 49

Energy Save

................................................. 50

Time Stamp

.................................................. 50

Web General Setting

.................................... 51

General Setting

................................................ 86

H

Hard Disk Space Available

............................. 49

Host Name

....................................................... 56

HTTP Network Service

................................... 58

I

Import

....................................................112

, 116

Importing

Address Book Data

.................................... 112

Department Code

....................................... 115

Internet Fax agent

.......................................... 144

Internet Fax Settings

................. 83 ,

84 ,

133

, 151

IP Address

....................................................... 54

IP Trap Address 1-10

...................................... 64

IP Trap Community

......................................... 64

IPX Trap Address

............................................ 64

IPX/SPX

.......................................................... 54

J

Journal Auto Print

........................................... 72

Jpeg Compression

......................................... 141

L

LDAP Session

................................................. 55

Level

................................................................ 55

Line 2 Number

................................................ 71

Line Select

..................................................... 135

Line-2 Mode

.................................................... 71

Link-Local Host Name

.................................... 55

Location

........................................................... 50

Login Name

...............................................59

,

93

Login page

....................................................... 15

Login User Name

..................... 77 ,

79 ,

138

, 154

LTA4/LDA3

.................................................... 86

Network Administrator’s Guide — INDEX 217

INDEX

M

Magazine Sort

.................................................. 67

Mail Server

Email

.......................................................... 186

Internet Fax

................................................ 186

Offramp Gateway

....................................... 186

Overview

.................................................... 185

Maintenance

Backup

........................................................ 102

Delete Files

................................................. 107

Directory Service

........................................ 108

Export/Clear Log

...............113

,

117 ,

119 ,

120

Import

.................................................112

,

116

Notification

................................................. 110

Remove Software

....................................... 101

Restore

........................................................ 105

Upload Software

........................................... 99

Maintenance from TopAccess

......................... 13

Maintenance Functions

.................................... 98

Maximum Copies

............................................. 68

Maximum Email / Internet Fax Size

................ 59

Maximum Email Body Print

............................ 94

Maximum reached for Black output

.............. 163

Maximum reached for Full Color output

....... 163

MDN Reply

..................................................... 94

Memory Transmission Report

......................... 72

Message Logs

................................................ 156

Monitor Volume

.............................................. 71

Multi Transmission Report

.............................. 72

N

NetBIOS Name

................................................ 57

NetWare in Bindery Mode

............................. 171

NetWare in NDPS Mode

............................... 174

NetWare in NDS Mode

................................. 173

NetWare Session

.............................................. 58

Network

AppleTalk

.................................................... 54

DDNS Session

............................................. 56

DNS Session

................................................ 56

FTP Client

.................................................... 62

FTP Server

................................................... 62

HTTP Network Service

................................ 58

IPX/SPX

....................................................... 54

LDAP Session

.............................................. 55

NetWare Session

.......................................... 58

POP3 Network Service

................................ 61

Rendezvous

.................................................. 55

SLP Session

................................................. 56

SMB Session

................................................ 57

SMTP Client

................................................ 59

SMTP Server

................................................ 60

SNMP Network Service

............................... 63

TCP/IP

.......................................................... 53

Network Configuration

AppleTalk

.................................................... 19

Internet

......................................................... 20

IPX/SPX

....................................................... 19

Overview

...................................................... 18

TCP/IP

.......................................................... 19

Network Path

............................ 77 ,

79 ,

138

, 154

Network path or queue name

.......................... 50

Network Settings

............................................. 52

Notification

............................................110

, 127

Number of days to save Private, Proof and Invalid

Jobs

.................................................................. 86

O

Offramp Gateway

............................................ 41

OffRamp Print

................................................. 60

OffRamp Security

........................................... 60

Onramp Gateway

............................................. 39

Original Mode

................................ 71 ,

134

, 140

Original Mode for Black

................................. 66

Original Mode for Color

................................. 66

Original Size

.................................................. 140

P

Panel Setting

.................................................. 127

Paper Source

..............................................88

,

89

Partial Wait Time

............................................ 94

Password

59

, 61

, 77

,

79

, 93

, 109 ,

135

, 138 ,

154

PCL Font Number

.....................................87

,

89

PCL Font Pitch

..........................................87

,

89

PCL Font Point Size

..................................87

,

89

218 Network Administrator’s Guide — INDEX

INDEX

PCL Form Line

..........................................87

,

89

PCL Line Termination

...............................87

,

89

Picture

............................................................ 127

Polling

............................................................ 135

Polling Report

.................................................. 73

POP Before SMTP

........................................... 59

POP3 Network Service

.................................... 61

POP3 Server Address

...................................... 61

Port Number

...............................................91

,

92

Directory Service Properties

...................... 109

FTP Client

.................................................... 62

POP3 Network Service

................................. 61

SMTP Client

................................................. 59

SMTP Server

................................................ 60

Port Number (Command)

.........77

,

78 ,

138 ,

154

Port80 Enabled

................................................. 92

Primary DNS Server Address

.......................... 56

Primary Port Number

....................................... 58

Primary WINS Server

...................................... 57

Print Password

................................................. 92

Print Queue Scan Rate

..................................... 93

Print Service

Email Print

.................................................... 93

FTP Print

...................................................... 92

IPP Print

....................................................... 92

LPD Imaging

................................................ 91

NetWare Imaging

......................................... 93

Raw TCP Print

............................................. 91

Print Service Settings

....................................... 90

Print Startup Page

............................................ 86

Print User Name

.............................................. 92

Printer Settings

................................................. 85

Priority Transmit

............................................ 135

Protocol

.....................................77

,

78 ,

138 ,

154

Public Template

Creating

...................................................... 122

Editing

........................................................ 122

Q

Quality Transmit

............................................ 135

Queue Name

.................................................... 88

R

Raw Job Setting

............................................... 88

Raw jobs - Default Orientation

..................87

,

89

Raw jobs - Default Output Tray

................87

,

89

Raw jobs - Default Paper Size

...................87

,

89

Raw jobs - Default Paper Type

..................87

,

89

Raw jobs - Default Stapling

.......................87

,

89

Raw jobs - Duplex Printing

.......................87

,

88

Read Community

............................................. 63

Reception Mode

.............................................. 71

Recovery Transmit

.......................................... 72

Reduction

........................................................ 72

Registration

About

.......................................................... 122

Fax Received Forward

............................... 143

Internet Fax Received Forward

.................. 143

Public Template

......................................... 122

Registration from TopAccess

.......................... 13

Relay Originator

.............................................. 73

Remote 1

...............................................138

, 154

Remote 2

...............................................138

, 154

Remove Software

.......................................... 101

Rendezvous

..................................................... 55

Reset All Counter

.......................................... 160

Reset Counters

............................................... 161

Resolution

....................................... 71 ,

134

, 140

Restore

........................................................... 105

Retype Password

...................... 77 ,

79 ,

138

, 154

Rotate Sort

....................................................... 72

Rotation

......................................................... 140

RTI

.................................................................. 72

S

Save as file

Local Storage Path

....................................... 75

N/W-Fax Destination

................................... 78

N/W-Fax Folder

........................................... 78

Remote 1

...................................................... 76

Remote 2

...................................................... 76

Storage Maintenance

.................................... 75

Save as file agent

...................................124

, 144

Save as file Setting

................................137

, 153

Save as file Settings

......................................... 74

Scan agent

..................................................... 124

Scan Rate

......................................................... 61

Scan Setting

................................................... 139

Search Base

................................................... 109

Search Root

..................................................... 93

Search Timeout

............................................. 109

Secondary DNS Server Address

..................... 56

Secondary Port Number

.................................. 58

Secondary WINS Server

................................. 57

Select Agent

..........................................124

, 144

SEP

................................................................ 135

Server Discovery

............................................. 93

Server IP Address

.......................................... 109

Network Administrator’s Guide — INDEX 219

INDEX

Server Name

.............................77

,

78 ,

138 ,

154

Service Name

................................................... 55

Service Phone Number

.................................... 50

Session Timer

.................................................. 51

Set Limitation of Black

.................................. 163

Set Limitation of Full Color

.......................... 163

Setup

Copier

........................................................... 65

Email

............................................................ 80

Fax

................................................................ 69

General

......................................................... 48

Internet Fax

.................................................. 83

Network

........................................................ 52

Print Service

................................................. 90

Printer

........................................................... 85

Save as file

................................................... 74

Version

......................................................... 95

Setup Flow

AppleTalk Printing

....................................... 29

e-Filing Features

........................................... 44

e-Filing Web Utility

..................................... 44

Email Printing

.............................................. 31

Fax Features

................................................. 36

File Downloader

........................................... 44

FTP Printing

................................................. 31

Internet Fax

.................................................. 38

IPP Printing

.................................................. 25

LPR Printing

................................................. 22

LPR Printing (Macintosh)

............................ 29

Macintosh Printing

....................................... 28

Network-Fax

................................................. 36

Novell Printing

............................................. 27

Offramp Gateway

......................................... 41

Onramp Gateway

.......................................... 39

Peer-to-Peer Printing

.................................... 24

Printing Features

.......................................... 21

Save as file

................................................... 33

Scan to Email

............................................... 34

Scanning Features

........................................ 33

SMB Printing

................................................ 23

TWAIN Driver

............................................. 44

Unix Printing

................................................ 30

Windows Print Server

.................................. 26

Windows Printing

......................................... 21

Setup from TopAccess

..................................... 12

Shared Printers

............................................... 169

SID/PWD

....................................................... 135

Sleep/Auto Shut Off

........................................ 50

SLP Session

..................................................... 56

SMB Protocol

.................................................. 57

SMB Session

................................................... 57

SMTP Client

.................................................... 59

SMTP Server

................................................... 60

SMTP Server Address

..................................... 59

SNMP Network Service

.................................. 63

Sorter Mode Priority

........................................ 68

Storage Path

..................................................... 75

Store to e-Filing agent

...........................124

, 145

SUB

............................................................... 135

Subject

.................................. 133

, 136 ,

151

, 152

Subnet mask

.................................................... 54

Symbol set

.................................................88

,

89

T

TCP/IP

............................................................. 53

Terminal ID

..................................................... 71

Time Stamp

..................................................... 50

TopAccess in administrator mode

................... 13

TopAccess in the administrator mode

.......12

,

13

Transmission Type

........................................ 134

Tree

.................................................................. 58

TTI

................................................................... 72

Type POP3 Login

............................................ 61

U

Upload Software

.............................................. 99

URL

................................................................. 92

Use local folder

.....................................137

, 153

Use Network Folder Destination

...............76

,

78

User Authentication

......................................... 55

User Name

.............................................109

, 127

W

Web General Setting

....................................... 51

WEB Language

............................................... 51

Windows Print Server

................................... 169

Workgroup

...................................................... 57

220 Network Administrator’s Guide — INDEX

FC-3511/4511

DP-3520/4520

DP-2320/2820

OME030035C0

MULTIFUNCTIONAL DIGITAL SYSTEMS

Network Administrator’s Guide

1-1, KANDA NISHIKI-CHO, CHIYODA-KU, TOKYO, 101-8442, JAPAN

2003 TOSHIBA TEC CORPORATION All rights reserved

R03072037603-TTEC

Ver03 2004-08