preview?path=electronic%2FCM118+manual

preview?path=electronic%2FCM118+manual
User Guide
CMS 118LD Electronic Cash Register
!
om118 LD_UG_060109r1
Please Read This Before Proceeding
3 new “AA” batteries must be installed in the cash register to
prevent data and user-programmed settings from being erased in
the event AC power is disconnected, or in case of power failure.
CONTENTS
FEATURES - Operational
IMPORTANT NOTES
Safety Notes and Precautions
1
Data backup Batteries
1
Printer Mechanism Notes
1
GETTING STARTED
Connecting to the Power Supply
2
Installing Batteries
2
Installing Paper Roll
2
Using Paper Reel
2
OPERATIONS
Keypad Layout
Departments
: 8
PLU
: 99
Clerks
: 8 (4 digits programmable)
Tenders
: 3
TAX System
: Inclusive / Exclusive GST or VAT
DECIMAL System : Zero (0) to three (3) decimal places
Discount
: 0 – 99.99%
Security codes
: 4 digits (programmable)
3
Key Descriptions
3
- Finalizing keys
3
- Negative sales keys
3
FEATURES - Management Reports
- Function keys
3
X – position
: Financial, PLU & Clerk report
Control Switch
4
Paid Out Operation
4
Z – position
: Financial, PLU & Clerk report
Received on Account Operation
4
Non-add Entry
4
Recording transaction
5
Recording transaction (multiple entry)
5
Delete / Adjust transaction
FEATURES - Technical
Display
: 9-digit LCD (liquid crystal display)
Printer
: Epson model – 31
- After finalizing a transaction
5
- Before finalizing a transaction
6
Print method
: Character selection type
Record Percentage % Discount
6
Print speed
: 0.7 lines per second
Record Sub-total % Discount
6
Width
: 13 columns
Paper width
: 57millimetres +/- 0.5 millimeters
REPORTS
Report Positions
7
Financial Report
7
Clerk Report
7
PLU Report
7
Resetting Grand Total & Z counter
7
Security code for Z-report
7
PROGRAMMING
Activate Clerk System
8
Activate Clerk Security Code
8
Preset Clerk Security Code
8
Date And Time Settings
8
Currency Decimal Point Setting
8
Tax System Setting – VAT/GST
9
Tax Rate Setting
9
Department – Taxable / Non-taxable Setting
9
Department – Presetting Prices
9
PLU – Presetting Prices
9
WARRANTY POLICY
10
USER GUIDE: CMS-118 LD Electronic Cash Register
IMPORTANT NOTES
Safety notes & precautions
L
+
-
This cash register is exclusively intended for use
in processing cash register business indoors. Any
other use is considered unintended use.
a
Never insert objects, such as screwdriver, paper
clip, etc. in the ECR. This could damage the ECR
and exposes you to the risk of an electric shock.
Ensure that the mains power supply corresponds
to that specified on the rating label of the ECR.
#
Never attempt to repair the ECR yourself.
Repairs by authorised service agent only.
Use only batteries of the same type as supplied!
Use of other types may cause malfunction.
Ã
Do not expose the ECR to extreme temperatures.
E.g. – direct sunlight, cooking equipment, etc.
Install the supplied batteries according to the
polarity (as displayed on the battery compartment).
6
Do not place the ECR next to liquid dispensing
equipment e.g.. wash basin, soda machine, etc.
Dispose off the batteries in an environmentally
friendly manner, according the local regulation.
,
Clean any dust from the cash register by wiping it
gently with a dry cloth. Never use water or
solvents such as thinner, spirits, etc.
Operation notes
Locate the batteries compartment and
control switch under the printer lid.
Data Backup Batteries
Three new “AA” batteries must be installed in the cash register to
prevent data and user-programmed settings from being erased
from the memory in the event AC power is switched off, or
accidentally disconnected, or in case of power failure.
Cash Register Memory Clearance
The CMS-118LD requires a daily clearance of the Departments
Memory. If the Departments are not cleared by Z-Report' daily,
Department keys will not operate and you will have to re-program
your machine.
Printer mechanism
To ensure long, trouble-free operation, observe the following instructions:
ƒ Never
• print without any paper installed.
• pull the paper while printer is operating.
• use poor quality paper.
• insert used paper rolls.
• tamper with the printer using hard objects.
• move the printer drive by hand.
ƒ Pay attention to the markings indicated at the end of the paper roll. Change the paper roll immediately.
ƒ Have the cash register / printer mechanism serviced regularly by an authorised service agent.
1
USER GUIDE: CMS-118 LD Electronic Cash Register
OPERATIONS
Getting started
► Connecting to the power supply
Before connecting the cash register to the mains power supply, please make sure that the voltage and frequency specified on
the rating label matches with the local power supply.
Safety note:
The power outlet must be near the cash register and easily accessible. This allows you to disconnect the
power supply to the cash register quickly in case of emergency.
Data retention: With data backup batteries installed, all data in the machine is retained when the power supply is
disconnected. The length of time data will be retained without continuous mains power supply depends on
the level of power available in the batteries.
► Installing batteries
Install the batteries supplied to ensure that data is retained in the event of a power failure.
1.
Open the printer lid.
2.
Insert the three AA round cell batteries.
3.
Pay attention to the correct polarity of the batteries.
4.
Close the printer lid.
Replacing batteries: To ensure data retention, replace the batteries once a year with the cash register switched on.
► Installing paper roll
1.
2.
Open the printer lid. Insert a paper roll of 57mm width and max. 70mm diameter.
Do not use recycled paper because this may cause the printer to wear more quickly.
Feed the end of the paper end, which has been cut straight, into the printer mechanism and press the FEED key until
approx. 10cm has been transported.
For calculation mode use, thread the paper strip through the slot in the printer lid and tear off the paper on the lid’s tearoff edge. Replace the printer lid.
For journal mode use, thread the paper strip in the paper reel. Replace the printer lid.
► Using paper reel
1.
2.
3.
4.
5.
Open the printer lid. Remove the paper reel.
Thread the end of the journal paper roll in the slit on the paper reel.
Place the paper reel into the reel guides provided.
To remove the journal paper after it has been rolled up on the reel, pull the paper reel off the journal paper roll.
Replace the paper reel. Close the printer lid.
2
USER GUIDE: CMS-118 LD Electronic Cash Register
OPERATIONS
Keypad layout
CLERK
FEED
VOID
7
8
9
DEPT 4
DEPT 8
RA
(received
on a/c)
REF/(refund)
4
5
6
DEPT 3
DEPT 7
PO
(paid out)
PLU
1
2
3
DEPT 2
DEPT 6
C
(clear)
QTY/
TIME
0
DEPT 1
DEPT 5
ST/#/NS
(amount tendered)
To delete an incorrect entry
To clear en electronic error
C
To finalize a cash transaction
CHARGE To finalize a transaction to credit card
To multiply an amount, to display time
QTY/TIME
CHECK To finalize a transaction to check
Price Look Up
To register a pre-coded item
PLU
ST Sub-Total
– to add up registrations
# Non Add
– to add an invoice number to your receipt
NS No Sale
– to open drawer when no sale occurs
To sign staff on & off
CLERK
Tax Shift
To register an item with a different tax rate
VAT
DEPT
Departments 1 to 8
To record sales entries
FEED
Feeds the paper roll
Negative Sales Keys
-%
CHECK
Function Keys
TOTAL Amount Tendered
ST/#/NS
VAT
(tax/shift)
TOTAL
00
Finalizing Keys
CHARGE
-%
(discount)
Discount
To do an item discount or a subtotal discount
0
to
9
& 00 Ten-keypad to input numbers
REF/-
Refund
To reverse a transaction, to reverse a registration
VOID
Void
To immediately delete an incorrect registration
Electronic error
PO
Paid Out
To remove cash from the drawer outside of a sale
E.g.
RA
Received On Account
To receive cash into the drawer outside of a sale
2. An incorrect key sequence was entered.
E
a continuous pip sound
1. An incorrect key was depressed.
Press the
3
0.00
C
clear button to exit.
USER GUIDE: CMS-118 LD Electronic Cash Register
OPERATIONS
Control switch
Locate the slide switch underneath the top cover in front of the printer to your left.
Open this cover.
OFF
R1
R2
X
Z
PRG
All transaction is
performed with
the Control
Switch in the R1
or R2 position.
OFF
R1
R2
X
Z
PRG
Paid Out Operation
• Use for petty cash
• Use to pay invoices
Enter the amount to pay out. Press the [PO] paid out button. E.g.
49.99
PO
Received On Account Operation
• Use for cash received where no item was sold
Enter the amount received. Press the [RA] received on account button. E.g.
50.00
Non-add Entry
• To record a number on the receipt that does not add to the transaction
• Use this in conjunction with the [PO] paid out key to record an invoice number
Enter number e.g.. 1234567 (seven digits maximum). Then press the
ST/#/NS button.
Opening The Drawer
• To open the drawer without completing a transaction. Press the ST/#/NS button.
4
RA
USER GUIDE: CMS-118 LD Electronic Cash Register
OPERATIONS
Recording transaction
To record an entry e.g.
Department Registration
1 x R10.00.
• Enter the price, e.g.. 1
0
= ten Rand
00
• Press the
= Groceries
DEPT 2
1
10.00
= Butchery
button to total all entries.
ST/#/NS
• Enter the amount that the customer tenders.
• Press the amt tend /
TOTAL
or
or
CHECK
Clerk
.1.
• Select a DEPARTMENT to record this amount.
DEPT 1
Date
03.05.04
(use the 00 button as your Rand button).
e.g..
DEPT 1
Total Entry
10.00 ST
20.00 CA
10.00 CG
Amount Tendered
12-00 001
Receipt Number
Change
CHARGE
Time
to finalize the transaction. The change amount will be displayed.
Recording transaction (multiple entry)
To record an entry e.g.
5 x R10.00 = R50.00
• Enter the quantity you are selling e.g..
5
• Enter the unit price e.g..
= ten Rand
1
0
00
03.05.04
. Then press
.1.
QTY/TIME
5. X
10.00 @
• Select a DEPARTMENT to record this amount.
• Press the
1
button to total all entries.
ST/#/NS
50.00
50.00 ST
100.00 CA
50.00 CG
• Enter the amount that the customer tenders.
• Press the amt tend /
TOTAL
or
CHECK
or
CHARGE
12-05 002
to finalize the transaction. The change amount will be displayed.
Delete / Adjust transaction (after finalizing the transaction)
• Press the
REF/-
refund button.
• Select the DEPT where this amount was recorded, e.g..
• Press the
ST/#/NS
DEPT 1
=Groceries
button to total all entries.
• Enter the amount that the customer tenders on the number keypad.
• Press the amt tend/
TOTAL
or
CHECK
or
CHARGE
to finalize the transaction.
• The entire transaction will be subtracted from your daily sales & grand total.
5
DEPT 2
=Butchery
USER GUIDE: CMS-118 LD Electronic Cash Register
OPERATIONS
Delete Incorrect Entry (before finalizing the transaction)
• Press the
button; the amount on the display will be subtracted from the current transaction,
VOID
OR
• Press the
REF/- button, enter the amount to be subtracted from the current transaction
and the press the relevant
DEPT
button.
• You can now re-enter the correct amount
• Press the
TOTAL
or
CHECK
or
CHARGE
to finalize the transaction.
• The change amount will appear on the display.
Recording Percentage Discount
03.05.04
To record an item percentage discount
.1.
• Enter the price on the number keypad.
• Select a
• Enter the percentage, e.g.. 1
• Press the
1
to record this amount.
DEPT
0
00
-% discount key. Press
10.00 %
-1.00 -
= 10%
ST/#/NS key to total all entries.
1
• Enter the amount that the customer tenders on the number keypad.
• Press the
TOTAL
or
CHECK
or
CHARGE
to finalize the transaction.
Recording Sub-total Percentage Discount
03.05.04
.1.
To record a sub-total percentage discount
• Enter the price on the number keypad.
• Enter the percentage, e.g.. 1
• Press the
-%
2
to record this amount. Press ST/#/NS to total all entries.
DEPT
0
00
= 10%
discount button. Press ST/#/NS key to total all entries.
• Enter the amount that the customer tenders on the number keypad.
• Press the
TOTAL
or
CHECK
or
CHARGE
5.99
14.99 ST
15.00 CA
00.01 CG
12-05 008
• The change amount will appear on the display.
• Select a
10.00
to finalize the transaction.
• The change amount will appear on the display.
6
10.00
10.00 ST
10.00 %
-1.00 9.00 ST
20.00 CA
11.00 CG
12-10 009
USER GUIDE: CMS-118 LD Electronic Cash Register
Report Positions
REPORTING
Control Switch
OFF
All reports are performed in the X or Z position.
• X- Position:
• Z- Position:
R1
Print reports without resetting totals zero.
R2
Reports are generated for enquiry purposes only.
X
Z
Print reports and reset totals to zero.
PRG
Financial Report
This report is a total of the sales for the day.
• Set the Control Switch to X or Z Report Position. [ X = No Reset ; Z = Reset ]
• Press the
TOTAL
button.
• Included are totals on all function keys
Clerk Report
This report is a total of sales for each operator.
• Set the Control Switch to X or Z Report Position. [ X = No Reset ; Z = Reset ]
• Then press the
CLERK
button.
PLU Report
This report is a total of stock items sold.
• Set the Control Switch to X or Z position.
• Then press the
[ X = No Reset ; Z = Reset ]
PLU button.
Resetting Grand Total & Z Counter
To reset the grand total & Z counter
• Set the Control Switch to Z position. Type in
• Press the
RA
2
0
on the number keypad.
button.
Security Code For Z-report
NOTE:
Set the control switch to
the following position.
To assign a security code to the Z-report function.
The 4-digit code will prevent unauthorized deleting of the sales totals.
• Type in your four-digit code. Then press the
R1
CHARGE
button.
R2
X
Caution: A record of this code must be kept in order to reprogram a
new code if necessary.
7
Z
PRG
Slide
OFF
• Set the Control Switch to PRG position.
USER GUIDE: CMS-118 LD Electronic Cash Register
PROGRAMMING
Activate Clerk System
To activate the clerk system.
• Set the Control Switch to PRG. Type in
0
= Clerk system active or
• Press the TOTAL
4
4
4
4
on the ten-keypad.
= Clerk system inactive
1
button to confirm.
All programming
is performed
with the Control
Switch in the
PRG position.
Activate Clerk Security Code
To activate the 3-digit security code.
• Set the Control Switch to PRG. Type in
• Enter
1
1
R1
R2
X
Z
PRG
on the ten-keypad.
0
= allow the clerk number only, to begin a transaction.
1
= allow clerk number & 3-digit security code, to begin a transaction
• Press the
OFF
Slide
• Enter
4
button to confirm.
RA
Preset Clerk Security Code
To preset a 3-digit security code for individual clerks.
• Set the Control Switch to PRG. Type in
4
4
4
4
4
4
on the ten-keypad.
• Press the TOTAL button. Then enter the number of the clerk e.g.. (1-8 clerk numbers are available)
• Type in the 3-digit security code. Press the CLERK button. Then press the
C
key to finalize.
Setting Date & Time
To programme the date.
• Set the Control Switch to PRG. Enter date (ddmmyy) e.g.. 211205. Press the ST/#/NS button.
To programme the time.
• Set the Control Switch to PRG. Enter time (military std) e.g.. 1:00pm = 1300. Press the QTY/TIME key.
Currency Decimal Point
To programme the decimal point to your currency.
• Set the Control Switch to PRG. Press the number
1 key.
• Now enter the desired decimal place
0
= X.
• Press the
1
= X.X
2 = X.XX
RA key to confirm setting.
8
3
= X.XXX
USER GUIDE: CMS-118 LD Electronic Cash Register
PROGRAMMING
Tax Systems – VAT / GST
To programme the tax system for VAT(Inclusive) or GST(Exclusive)
• Set the Control Switch to PRG position. Press the number
• Press the
1
= exclusive
2 = inclusive
RA key to confirm setting.
OFF
All programming
is performed with
the Control
Switch in the
PRG position.
Tax Rate
R1
R2
X
Z
PRG
To programme the tax rate
1
• Set the Control Switch to PRG position. Then press the number
• Next press the
VAT button. Now enter the tax rate e.g. 14% =
Slide
• Now enter the desired tax system
key.
3
key.
1
4
0
0
0
• Press the TOTAL button to confirm.
DEPT – Taxable/Non-taxable
To programme the departments to be taxable or non taxable.
• Set the Control Switch to PRG position. Then press the number
0
• Now enter the desired tax status:
= non-taxable
0
1 = taxable;
0
0
• Press the CHECK button. Then enter a preset price [1]. Press the
key.
DEPT key = 1 to 8
DEPT – Presetting Price
To preset a price for a department.
• Set the Control Switch to PRG position. Enter the price ( maximum 7 digits).
• Then press the
DEPT
key = 1 to 8.
PLU – Presetting Price
To preset a price for a price look up (PLU).
• Set the Control Switch to PRG position. The press the
QTY/TIME key.
• Now enter the desired PLU number (maximum 1 to 99). Press the
• Now enter the desired price (maximum 7 digits). Then press the
PLU
DEPT
key to confirm entry.
key = 1 to 8
• Press the QTY/TIME key to confirm setting. Note: A PLU must be linked to a department.
9
CMS 118LD
Quick Programming Guide
™
Electronic Cash Register
Open this cover.
All programming is performed
with the control switch in the
PRG position.
Slide
OFF
R1
Locate it underneath the top cover in
front of the printer to your left and
slide switch to PRG.
Switch machine off
Record transactions for journal
R2
Record transactions & print customer receipt
X
Print reports without resetting totals zero
Z
Print reports & reset totals to zero
PRG
Programme machine to your requirements
Date & Time Settings
Type in the date e.g.. (MM DD YY) e.g.. 3
1
0
Type in the time – military std - e.g.. 1:00pm = 1
5
3
0
0
4
0
. Press the
ST/#/NS
key.
TIME
key.
3 = X.XXX . Press the
RA
. Press the
Currency Decimal Point Setting
Press the number 1
key.
Enter decimal point
0 = X.
1 = X.X
2 = X.XX
key.
Tax Systems – GST/VAT Setting
Press the number 3
Press the
RA
key.
CAUTION !
Tax Rate Setting
Press the number 1
Press the
Cash Register Memory Clearance
Please note that model CMS-108 requires a daily
clearance of the Departments Memory. If the
Departments are not cleared by Z-Report' daily,
Department keys will not operate and you will
have to re-program your machine.
key.
Enter tax rate e.g.. 14% = 1
TOTAL
4
0
0
0
.
key.
Department : Taxable/Non-taxable
Press the number 0
Enter tax status
2 = VAT/inclusive.
1 = GST/exclusive
key. Enter tax system
0
Press the number 1
key.
1 = Taxable
0
0
1
= Non-taxable
key. Then press the desired department key
.
DEPT
(1 to 8).
Presetting a price for PLU
Press the
QTY
key.
Enter desired PLU number = maximum 1 ~ 99. Press
PLU
.
Enter desired price = maximum 7 digits. Then press the desired
Press the
QTY
DEPT
key (1 to 8).
key again to confirm setting. Note: A PLU must be linked to a department.
General Information
Authorised Main Service Agent
Tally roll – 57mm x 57mm bond paper; Ink roller – IR30
Printing mechanism does require pre-emptive maintenance. This
differs according to the application of the machine in your business.
Please contact your service agent should you have any queries.
ICONICA
Unit 13 Bromwell Mews, 373 Albert Road, Salt River,
PO Box 55360, Sunset Beach 7441, Cape Town
Tel no. : + 27 21 447 9246 Fax no.: + 27 21 447 9257
CMS-118 LD Electronic Cash Register
17
Warranty Policy
Warranty Policy
Subject to the terms below, OFFICEMASTER, warrants their equipment for a period of twelve (12) months,
from date of purchase against any defect in material or workmanship.
The Warranty covers all parts and labour provided the equipment is repaired on the premises of
OFFICEMASTER, or their Authorised Distributor/Service Agents.
17.1
General Conditions
i.
The Purchaser to complete the Warranty Registration and return the detachable portion to
OFFICEMASTER or their Authorised Distributor within 21 days of purchase.
ii.
The Warranty is not transferable and applies only to the Purchaser on presentation of the Warranty
Registration particulars as stated below (Section 17.4) and/or original invoice/proof of purchase.
iii.
iv.
Transport of equipment to and from OFFICEMASTER or their Authorised Service Agents for Warranty
repairs are at the Purchasers risk and expense.
Any alterations to serial numbers invalidates the Warranty.
v.
OFFICEMASTER or their Authorised Distributor shall not be held responsible for any loss or
consequential loss arising from the use of the equipment.
17.2
Warranty Exclusions
i.
ii.
iii.
iv.
v.
vi.
17.3
Costs incurred through negligence, power surges, lightning, accidents, force majeure, misuse and/or
operator error.
Unauthorized repairs, alterations, modifications or upgrades.
Programming or set up of equipment
Service related to consumables - ink rollers, ink ribbons, paper rolls not supplied by OFFICEMASTER
or their Authorised Distributor, paper feeding, normal wear and tear, and/or routine servicing.
Travelling and/or transport costs.
Re-creation of data loss for any cause whatsoever.
Equipment returned for credit
Equipment returned for credit within the time frame and conditions allowed, must be complete in all
respects i.e. Outer packaging (box), inner packaging (polystyrene) manuals, ribbon, paper roll, two sets of
keys (6), pick-up spool, cover, insert tray etc Failing this, credit on the said equipment will not be granted.
17.4
Warranty Registration Particulars
Name:
Address:
Contact Name :
Telephone:
Model: OFFICEMASTER ECR CMS-118 LD
Serial No. (s) :
Date of Purchase:
Purchased from (Dealer Store) name:
Authorised Main
Service Agent
ICONICA
Unit 13 Bromwell Mews, 373 Albert Road, Salt River
PO Box 55360, Sunset Beach 7441, Cape Town
Tel no. : + 27 21 447 9246
Fax no.: + 27 21 447 9257
10
WARRANTY REGISTRATION
This portion to be returned within 21 days of purchase.
Please read the Warranty Policy stipulated on page 10 of the User Guide.
And then, kindly complete this Warranty Registration, cut along the dotted line and post the
completed portion to the address stated overleaf within the abovementioned period to
activate your warranty cover.
Name :
Address :
Contact Name :
Telephone :
Model:
OFFICEMASTER ECR
Serial No. :
Date of Purchase :
Purchase from (Dealer/Store) name :
CMS-118 LD
ICONICA
Unit 13 Bromwell Mews
373 Albert Road, Salt River
PO Box 55360
Sunset Beach 7441, Cape Town
Affix
Stamp
Here
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