State of Wisconsin Wis. Statutes s.16.75 DOA-3070 (R08/2003) BIDS MUST BE SEALED AND ADDRESSED TO: AGENCY ADDRESS: WI Dept. of Natural Resources Attn: Richard M. Straub 101 S. Webster St. 2nd Floor PO Box 7921 Madison, WI 53703-7921 Remove from bidder list for this commodity/service. (Return this page only.) Bid envelope must be sealed and plainly marked in lower corner with due date and Request for # A-030-08 Bid . Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award. REQUEST FOR BID Bids MUST be in this office no later than THIS IS NOT AN ORDER 2:00 PM CDT, Thursday, May 12, 2011 BIDDER (Name and Address) Name (Contact for further information) Richard M. Straub (email address: [email protected]) Phone Date (608) 261-6415 May 3, 2011, 2011 Quote Price and Delivery FOB Destination Fax bids are accepted Item No. Quantity and Unit Description Fax bids are not accepted Price Per Unit Total The WI DNR’s Water Division is soliciting bids for consultants to conduct new floodplain studies and mapping in two large watersheds and also in select streams in three counties in Wisconsin per the attached Specifications/ Scope of Work, Special Conditions of Bid, Bid Price Sheet, Standard Terms and Conditions and Supplemental Standard Terms and Conditions for Procurements for Services. Note: Please complete, sign and return the following: this Request for Bid Form, Bid Price Sheet, Vendor Information Form, and Vendor Reference Form. Use the Bid Checklist to ensure submission of a complete bid. Please do not enter any prices on this form. Special Note: questions related to bid submission and the required floodplain studies and mapping services may be directed to Richard M. Straub as indicated in the Special Conditions of Bid. Payment Terms Net 30 Delivery Time Per Specifications We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington Ave., Madison, Wisconsin 53702, (608) 267-9550. Does Not Apply to Printing Bids. We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605. Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. Yes No Unknown In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury. We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid. Name of Authorized Company Representative (Type or Print) Signature of Above Title Phone Date Fax Federal Employer Identification No. This form can be made available in accessible formats upon request to qualified individuals with disabilities ( ( ) ) Social Security No. if Sole Proprietor (Voluntary) Wisconsin Department of Administration Chs. 16, 19, 51 DOA-3054 (R10/2005) Page 1 of 3 Standard Terms And Conditions (Request For Bids / Proposals) 1.0 2.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The State of Wisconsin shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid bidding alternates to the specifications which may result in rejection of their bid/proposal. DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable. 3.0 QUALITY: Unless otherwise indicated in the request, all material shall be first quality. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the State of Wisconsin. 4.0 QUANTITIES: The quantities shown on this request are based on estimated needs. The state reserves the right to increase or decrease quantities to meet actual needs. 5.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified. 6.0 7.0 UNFAIR SALES ACT: Prices quoted to the State of Wisconsin are not governed by the Unfair Sales Act. 8.0 ACCEPTANCE-REJECTION: The State of Wisconsin reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best interests of the State of Wisconsin. Bids/proposals MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid/proposal is due. Bids/proposals date and time stamped in another office will be rejected. Receipt of a bid/proposal by the mail system does not constitute receipt of a bid/proposal by the purchasing office. 9.0 METHOD OF AWARD: Award shall be made to the lowest responsible, responsive bidder unless otherwise specified. 10.0 ORDERING: Purchase orders or releases via purchasing cards shall be placed directly to the contractor by an authorized agency. No other purchase orders are authorized. 11.0 PAYMENT TERMS AND INVOICING: The State of Wisconsin normally will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods and/or services have been delivered, installed (if required), and accepted as specified. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order including reference to purchase order number and submittal to the correct address for processing. PRICING AND DISCOUNT: The State of Wisconsin qualifies for governmental discounts and its educational institutions also qualify for educational discounts. Unit prices shall reflect these discounts. 6.1 6.2 6.3 Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration. Prices established in continuing agreements and term contracts may be lowered due to general market conditions, but prices shall not be subject to increase for ninety (90) calendar days from the date of award. Any increase proposed shall be submitted to the contracting agency thirty (30) calendar days before the proposed effective date of the price increase, and shall be limited to fully documented cost increases to the contractor which are demonstrated to be industrywide. The conditions under which price increases may be granted shall be expressed in bid/proposal documents and contracts or agreements. In determination of award, discounts for early payment will only be considered when all other conditions are equal and when payment terms allow at least fifteen (15) days, providing the discount terms are deemed favorable. All payment terms must allow the option of net thirty (30). A good faith dispute creates an exception to prompt payment. 12.0 TAXES: The State of Wisconsin and its agencies are exempt from payment of all federal tax and Wisconsin state and local taxes on its purchases except Wisconsin excise taxes as described below. The State of Wisconsin, including all its agencies, is required to pay the Wisconsin excise or occupation tax on its purchase of beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel. However, it is exempt from payment of Wisconsin sales or use tax on its purchases. The State of Wisconsin may be subject to other states' taxes on its purchases in that state depending on the laws of that state. Contractors performing construction activities are required to pay state use tax on the cost of materials. 13.0 GUARANTEED DELIVERY: Failure of the contractor to adhere to delivery schedules as specified or to promptly replace rejected materials shall render the contractor liable for all costs in excess of the contract price when alternate procurement is necessary. Excess costs shall include the administrative costs. 14.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply. Further, the written DOA-3054 Page 2 of 3 contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the contracting authority. 15.0 16.0 APPLICABLE LAW AND COMPLIANCE: This contract shall be governed under the laws of the State of Wisconsin. The contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. The State of Wisconsin reserves the right to cancel this contract if the contractor fails to follow the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. The State of Wisconsin also reserves the right to cancel this contract with any federally debarred contractor or a contractor which is presently identified on the list of parties excluded from federal procurement and non-procurement contracts. ANTITRUST ASSIGNMENT: The contractor and the State of Wisconsin recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact usually borne by the State of Wisconsin (purchaser). Therefore, the contractor hereby assigns to the State of Wisconsin any and all claims for such overcharges as to goods, materials or services purchased in connection with this contract. 17.0 ASSIGNMENT: No right or duty in whole or in part of the contractor under this contract may be assigned or delegated without the prior written consent of the State of Wisconsin. 18.0 WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wis. Stats., and must ensure that when engaged in the production of materials, supplies or equipment or the performance of contractual services, not less than seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped individuals. 19.0 NONDISCRIMINATION / AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation as defined in s. 111.32(13m), Wis. Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities. 19.1 Contracts estimated to be over twenty-five thousand dollars ($25,000) require the submission of a written affirmative action plan by the contractor. An exemption occurs from this requirement if the contractor has a workforce of less than twenty-five (25) employees. Within fifteen (15) working days after the contract is awarded, the contractor must submit the plan to the contracting state agency for approval. Instructions on preparing the plan and technical assistance regarding this clause are available from the contracting state agency. 19.2 The contractor agrees to post in conspicuous places, available for employees and applicants for employment, a notice to be provided by the contracting state agency that sets forth the provisions of the State of Wisconsin's nondiscrimination law. 19.3 Failure to comply with the conditions of this clause may result in the contractor's becoming declared an "ineligible" contractor, termination of the contract, or withholding of payment. 20.0 PATENT INFRINGEMENT: The contractor selling to the State of Wisconsin the articles described herein guarantees the articles were manufactured or produced in accordance with applicable federal labor laws. Further, that the sale or use of the articles described herein will not infringe any United States patent. The contractor covenants that it will at its own expense defend every suit which shall be brought against the State of Wisconsin (provided that such contractor is promptly notified of such suit, and all papers therein are delivered to it) for any alleged infringement of any patent by reason of the sale or use of such articles, and agrees that it will pay all costs, damages, and profits recoverable in any such suit. 21.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the State of Wisconsin must comply fully with all safety requirements as set forth by the Wisconsin Administrative Code, the Rules of the Industrial Commission on Safety, and all applicable OSHA Standards. 22.0 WARRANTY: Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result of this request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt. The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the contractor. 23.0 INSURANCE RESPONSIBILITY: The contractor performing services for the State of Wisconsin shall: 24.0 23.1 Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees engaged in the work. 23.2 Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage. 23.3 The state reserves the right to require higher or lower limits where warranted. CANCELLATION: The State of Wisconsin reserves the right to cancel any contract in whole or in part without penalty due to nonappropriation of funds or for failure of the DOA-3054 Page 3 of 3 contractor to comply with specifications of this contract. terms, conditions, and 25.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent Wisconsin tax liability may have their payments offset by the State of Wisconsin. 26.0 PUBLIC RECORDS ACCESS: It is the intention of the state to maintain an open and public process in the solicitation, submission, review, and approval of procurement activities. 30.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet for each item with the shipped container(s) and one (1) copy with the invoice(s). 31.0 PROMOTIONAL ADVERTISING / NEWS RELEASES: Reference to or use of the State of Wisconsin, any of its departments, agencies or other subunits, or any state official or employee for commercial promotion is prohibited. News releases pertaining to this procurement shall not be made without prior approval of the State of Wisconsin. Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the contracting agency. 32.0 HOLD HARMLESS: The contractor will indemnify and save harmless the State of Wisconsin and all of its officers, agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from the operations of the contractor, or of any of its contractors, in prosecuting work under this agreement. 33.0 FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the Department of Financial Institutions, Division of Corporation, P. O. Box 7846, Madison, WI 53707-7846; telephone (608) 266-3590. 34.0 WORK CENTER PROGRAM: The successful bidder/proposer shall agree to implement processes that allow the State agencies, including the University of Wisconsin System, to satisfy the State's obligation to purchase goods and services produced by work centers certified under the State Use Law, s.16.752, Wis. Stat. This shall result in requiring the successful bidder/proposer to include products provided by work centers in its catalog for State agencies and campuses or to block the sale of comparable items to State agencies and campuses. 35.0 FORCE MAJEURE: Neither party shall be in default by reason of any failure in performance of this Agreement in accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are not restricted to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather, but in every case the failure to perform such must be beyond the reasonable control and without the fault or negligence of the party. Bid/proposal openings are public unless otherwise specified. Records may not be available for public inspection prior to issuance of the notice of intent to award or the award of the contract. 27.0 28.0 PROPRIETARY INFORMATION: Any restrictions on the use of data contained within a request, must be clearly stated in the bid/proposal itself. Proprietary information submitted in response to a request will be handled in accordance with applicable State of Wisconsin procurement regulations and the Wisconsin public records law. Proprietary restrictions normally are not accepted. However, when accepted, it is the vendor's responsibility to defend the determination in the event of an appeal or litigation. 27.1 Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a result of the contracted commodities or services cannot be copyrighted or patented. All data, documentation, and innovations become the property of the State of Wisconsin. 27.2 Any material submitted by the vendor in response to this request that the vendor considers confidential and proprietary information and which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material which can be kept confidential under the Wisconsin public records law, must be identified on a Designation of Confidential and Proprietary Information form (DOA-3027). Bidders/proposers may request the form if it is not part of the Request for Bid/Request for Proposal package. Bid/proposal prices cannot be held confidential. DISCLOSURE: If a state public official (s. 19.42, Wis. Stats.), a member of a state public official's immediate family, or any organization in which a state public official or a member of the official's immediate family owns or controls a ten percent (10%) interest, is a party to this agreement, and if this agreement involves payment of more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by the state unless appropriate disclosure is made according to s. 19.45(6), Wis. Stats., before signing the contract. Disclosure must be made to the State of Wisconsin Ethics Board, 44 East Mifflin Street, Suite 601, Madison, Wisconsin 53703 (Telephone 608-266-8123). State classified and former employees and certain University of Wisconsin faculty/staff are subject to separate disclosure requirements, s. 16.417, Wis. Stats. 29.0 RECYCLED MATERIALS: The State of Wisconsin is required to purchase products incorporating recycled materials whenever technically and economically feasible. Bidders are encouraged to bid products with recycled content which meet specifications. State of Wisconsin Department of Administration Division of Agency Services Bureau of Procurement DOA-3681 (01/2001) ss. 16, 19 and 51, Wis. Stats. Supplemental Standard Terms and Conditions for Procurements for Services 1.0 ACCEPTANCE OF BID/PROPOSAL CONTENT: The contents of the bid/proposal of the successful contractor will become contractual obligations if procurement action ensues. 2.0 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION: By signing this bid/proposal, the bidder/proposer certifies, and in the case of a joint bid/proposal, each party thereto certifies as to its own organization, that in connection with this procurement: 2.1 The prices in this bid/proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder/proposer or with any competitor; 2.2 Unless otherwise required by law, the prices which have been quoted in this bid/proposal have not been knowingly disclosed by the bidder/proposer and will not knowingly be disclosed by the bidder/proposer prior to opening in the case of an advertised procurement or prior to award in the case of a negotiated procurement, directly or indirectly to any other bidder/proposer or to any competitor; and 2.3 No attempt has been made or will be made by the bidder/proposer to induce any other person or firm to submit or not to submit a bid/proposal for the purpose of restricting competition. 2.4 Each person signing this bid/proposal certifies that: He/she is the person in the bidder's/proposer's organization responsible within that organization for the decision as to the prices being offered herein and that he/she has not participated, and will not participate, in any action contrary to 2.1 through 2.3 above; (or) He/she is not the person in the bidder's/proposer's organization responsible within that organization for the decision as to the prices being offered herein, but that he/she has been authorized in writing to act as agent for the persons responsible for such decisions in certifying that such persons have not participated, and will not participate in any action contrary to 2.1 through 2.3 above, and as their agent does hereby so certify; and he/she has not participated, and will not participate, in any action contrary to 2.1 through 2.3 above. 3.0 DISCLOSURE OF INDEPENDENCE AND RELATIONSHIP: 3.1 Prior to award of any contract, a potential contractor shall certify in writing to the procuring agency that no relationship exists between the potential contractor and the procuring or contracting agency that interferes with fair competition or is a conflict of interest, and no relationship exists between the contractor and another person or organization that constitutes a conflict of interest with respect to a state contract. The Department of Administration may waive this provision, in writing, if those activities of the potential contractor will not be adverse to the interests of the state. 3.2 Contractors shall agree as part of the contract for services that during performance of the contract, the contractor will neither provide contractual services nor enter into any agreement to provide services to a person or organization that is regulated or funded by the contracting agency or has interests that are adverse to the contracting agency. The Department of Administration may waive this provision, in writing, if those activities of the contractor will not be adverse to the interests of the state. 4.0 DUAL EMPLOYMENT: Section 16.417, Wis. Stats., prohibits an individual who is a State of Wisconsin employee or who is retained as a contractor full-time by a State of Wisconsin agency from being retained as a contractor by the same or another State of Wisconsin agency where the individual receives more than $12,000 as compensation for the individual’s services during the same year. This prohibition does not apply to individuals who have full-time appointments for less than twelve (12) months during any period of time that is not included in the appointment. It does not include corporations or partnerships. 5.0 EMPLOYMENT: The contractor will not engage the services of any person or persons now employed by the State of Wisconsin, including any department, commission or board thereof, to provide services relating to this agreement without the written consent of the employing agency of such person or persons and of the contracting agency. 6.0 CONFLICT OF INTEREST: Private and non-profit corporations are bound by ss. 180.0831, 180.1911(1), and 181.0831 Wis. Stats., regarding conflicts of interests by directors in the conduct of state contracts. 7.0 RECORDKEEPING AND RECORD RETENTION: The contractor shall establish and maintain adequate records of all expenditures incurred under the contract. All records must be kept in accordance with generally accepted accounting procedures. All procedures must be in accordance with federal, state and local ordinances. The contracting agency shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents relating to any contract resulting from this bid/proposal held by the contractor. The contractor will retain all documents applicable to the contract for a period of not less than three (3) years after final payment is made. 8.0 INDEPENDENT CAPACITY OF CONTRACTOR: The parties hereto agree that the contractor, its officers, agents, and employees, in the performance of this agreement shall act in the capacity of an independent contractor and not as an officer, employee, or agent of the state. The contractor agrees to take such steps as may be necessary to ensure that each subcontractor of the contractor will be deemed to be an independent contractor and will not be considered or permitted to be an agent, servant, joint venturer, or partner of the state. RFB #A-030-08 SPECIAL CONDITIONS OF BID FLOODPLAIN STUDIES FOR STREAMS WITHIN THE UPPER ROCK AND LOWER ROCK WATERSHEDS, AND STREAMS WITHIN EAU CLAIRE, CHIPPEWA AND RUSK COUNTIES, WI A. Bid Overview: The WI DNR’s Floodplain Management program is soliciting bids for services in three separate areas of the state. This bidding process will be used to select up to three different contractors to perform both new detailed floodplain studies for numerous streams within the Upper Rock River and the Lower Rock River watersheds and in Eau Claire and Chippewa Counties, and to model and map a select number of streams in those locations and for other streams in Rusk County (as deemed appropriate and necessary) using an approximate mapping process. The priority of stream locations and stream lengths being considered for detailed studies were determined through input from local communities and regional WDNR engineering staff. There are more potential stream miles that require completion of studies, maps and models than the agency believes may actually be possible to complete due to project funding limitations. Because of this fact the actual stream locations and mileage that will be assigned to each awarded contractor for each separate area of the state will not be determined until after the bids have been received and bid prices have been evaluated. The agency will have to use the bid prices to determine the best combination of stream studies for each awarded region that can be accomplished based on the funding limitations. Vendor’s are encouraged to provide bids for any or all of the three subject areas for which contracts will be awarded. B. Contract and Contract Term: The result of this bid process will be multiple contracts between the selected vendors and the Wisconsin Dept. of Natural Resources (DNR). The initial contract period will cover the time from bid award through June 30, 2012. This contract will be initiated through issuance of a Department Purchase Order (PO) document and will include all of the terms and conditions listed and attached to this bid document, as well as any other terms necessary to clarify the contract requirements and as deemed to be in the best interests of the agency. Your signed bid response will be your offer to provide the required services and our PO document and attachments will be our acceptance of your offer. Initiation of services upon receipt of the PO will be deemed as your firm’s acceptance of any contractual clarifications attached or referenced to/by the PO C. Firm Prices: Prices submitted on each Bid Price Sheet will be held firm for the entire contract period. D. Clarification and/or revisions to the specifications and requirements: Any questions concerning this RFB must be submitted in writing (e-mail preferred) on or before April 25, 2011 to: Richard M. Straub FN/2 Senior Procurement Specialist Wisconsin Department of Natural Resources 101 S. Webster Street PO Box 7921 Madison, WI 53707 Ph #: (608) 261-6415 Email: [email protected] Vendors are expected to raise any questions, exceptions, or additions they have concerning the RFB document at this point in the RFB process. If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the vendor should immediately notify the above named individual of such error and request modification or clarification of the RFB document. The agency expects to supply final written answers for all submitted questions to all potential bidders before Friday, April 29, 2011. E. Bidder Qualifications: The qualified bidder will have worked on at least one project within the past five years where they have followed FEMA’s guidelines to determine floodplain elevations and delineate floodplain extents. They should have recent experience using spatially enabled modeling and mapping techniques that are output into GIS format. The qualified bidder will have complete knowledge and experience following FEMA’s Guidelines and Specifications for Mapping Partners including Appendices A-M and Procedural Memorandums. They should have experience and be proficient working with high resolution topographic data that were collected using Light Detection and Ranging (LiDAR) technology. All bidders must submit a completed DOA-3478 Vendor Reference form (attached) which includes references for each qualifying project. On the form in the “Products and/or Services used” section, bidders must be sure to include the name of the project and the time period/dates the work was conducted. A bidder’s failure to provide a completed DOA-3478 Vendor Reference form or a bidder’s failure to supply references which support their firm’s ability to meet the requirements of this bid are all grounds for elimination of their bid from further consideration. Since knowledge of FEMA standards and use of modern technologies are key aspects of this project, each reference may be checked to ensure these requirements have been met in the past. Unfavorable references for the floodplain project may constitute grounds for disqualification of bidders. Bidders shall also submit a completed Vendor Information Form (DOA 3477). The Department's determination that the bidder lacks adequate experience, capital or equipment necessary for the satisfactory completion of the work shall constitute sufficient cause for disqualification as an eligible bidder. In addition, past performance on similar projects will be assessed and, if determined deficient by the Department, shall constitute sufficient cause for disqualification as an eligible bidder. F. Specifications: The specifications for this project can be found in the Specifications/Scope of Work document attached, which includes Appendix A, Specifications on the Scope of Work and Appendix B, WDNR Guidelines for Approximate Studies. All work must follow the requirements outlined in section 2.1 of the Specifications/Scope of Work Document associated with this RFB. Bidders should have knowledge and experience working with the Guidelines and Specifications for Flood Hazard Mapping Partners document, which can be found on FEMA’s website at http://www.fema.gov/library/viewRecord.do?id=2206. Additional FEMA Procedural Memorandums should also be followed and those can be found on FEMA’s website at http://www.fema.gov/plan/prevent/fhm/gs_memos.shtm. All of these documents comprise the minimum acceptable specifications for the services which this bid requires to be performed. The requirements as listed in these documents will be the basis of any contract initiated as a result of this solicitation. By signing the Request for Bid form, you are committing your firm to provide the services listed in this document, at the prices included on your Bid Price Sheet and in compliance with the specifications and all the terms and conditions listed. G. Method of Bid: Bidders must submit their bid prices for each project area on the appropriate attached Bid Price Sheet. There are three bid price sheets: one for the Upper Rock River Watershed, a second one for the Lower Rock River Watershed and a third one for required studies in Eau Claire, Chippewa and Rusk counties. Potential stream sections included in each project area are detailed in the Appendix A document. That document will tell you the stream names and the agencies estimates of stream miles for each stream section. For each of the project area Bid Price Sheets, vendors are required to list their average cost per mile bid amount for any new detailed floodplain studies and mapping that may be required for streams in that project area and they must show their average cost per mile bid amount for any streams in that area that end up only requiring the approximate floodplain modeling and mapping services as listed in task requirements section of the Specifications. The bid amounts entered on the Sheet shall be all-inclusive covering all required vendor labor, travel, profit and materials costs for any stream sections that end up being assigned to the awarded vendor for that project area. Vendor’s are encouraged to provide completed Bid Price Sheets for any one, two or three of the subject areas for which contracts will be awarded. A complete bid package will include the completed Bid Price Sheet(s), a completed and signed DOA-3070 Request for Bid form (bid cover sheet), a bidder’s point by point responses to the requirements listed in the Bidder’s Qualifications section above and completed DOA-3478 Vendor Reference and DOA-3478 Vendor Information forms. No partial bids will be accepted. Bidders must provide one original copy of all required documents and one electronic copy of all items on disk (CD) as part of their bid package. All bidders must indicate on the outside of their response their company name, the bid number, date and time of bid opening, and in large letters “SEALED BID ENCLOSED”. Bidders are directed to use the attached Bid Checklist as a tool to help them submit a complete bid package. Faxed bid responses will be allowed and should be faxed to 608-264-6277. All faxed bid responses must have a facsimile transmission cover letter. This letter will include: Date Agency fax number (608-264-6277) Agency name (Wisconsin Dept. of Natural Resources) Agency contact person and telephone number (Richard M. Straub, 608-261-6415) Bidder fax number (if available) Bidder name Bidder contact person and telephone number Number of pages (including cover) being transmitted All faxed replies to bid requests will be signed. Each page will be initialed and numbered "page 1 of 5, page 2 of 5," etc. Faxed bids will be rejected if they do not arrive on time, i.e., the last page of the fax transmission must be completed prior to the bid opening due date and time. Bidders who fax their bids must also submit an original copy of the bid and an electronic copy on disk (CD) within one week of the bid opening. Bids must be submitted by Thursday, May 12, 2011 at 2:00 PM CDT to one of the following two addresses depending on the bidders planned method of delivery: USPS Richard M. Straub FN/2 WI Department of Natural Resources PO Box 7921 Madison, WI 53707-7921 COMMON CARRIER AND HAND DELIVERY ADDRESS Richard M. Straub FN/2 WI Department of Natural Resources 101 S. Webster St. Madison, WI 53703 Receipt of a bid by the State mail system does not constitute receipt of a bid by the Purchasing Office, for purposes of this RFB. All bidders are responsible for the delivery of their bid package to this purchasing office prior to the stated bid opening time. Late bids and unsigned bids will be rejected. H. Bid Opening: There will be a public bid opening on Thursday, May 12, 2011 at 2:00 PM (CDT) at 101 S. Webster Street, Madison, WI 53703, 2nd Floor, Room 223 (Bureau of Finance Conference Room). I. Method of Award: Due to the size of each project area and the volume of work associated with each project area, the agency desires to limit the number of contracts awarded to any single vendor and as such plans to limit vendor awards to only one contract and project area, unless the number of qualified bids preclude following this plan. Contract Awards will be made to the responsive and responsible bidders judged as being qualified to provide the needed services and who have submitted the lowest “Total Average Cost per Mile, Bid Amount” covering all bid line items as indicated on each of the three Bid Price Sheets for this project. If any of the low bids submitted do not meet the required Bidder Qualifications it will be rejected and the submission of the next lowest bidder for that project area will then be reviewed for compliance with Bidder Qualifications. This process will be repeated as necessary until a qualified responsive and responsible low bidder is determined for each project area. If any of the vendors submitting bids are determined to be the lowest responsive and responsible bidder for more than one project area, the agency may determine which project area to award to the low bidder and then make it’s award in a second and possibly third project area as necessary to the next lowest responsive and responsible bidder for those project areas as appropriate. If such a scenario occurs the agency will make the awards based on the combination of qualified bids that result in the lowest “Total Average Cost per Mile, Bid Amount” for the total of all three project area awards. J. How to get on the State of Wisconsin’s Bidders List: Vendors are directed to the State of Wisconsin’s computerized vendor information system, ”VendorNet”, for additional electronic copies of this bid package, and for information on receiving automatic notification of all state agency procurements over $25,000 in a vendors particular area of interest. The web address for VendorNet is http://vendornet.state.wi.us. If there is a need to solicit bids for additional services upon the completion of the contract initiated by this procurement, only vendors registered with “VendorNet” will receive automatic notification of the bid. Your firms’ receipt of this bid in the mail does not guarantee receipt of future bids for these services. K. Certification for Collection of Sales and Use Tax: The State of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any existing contract, if the vendor or contractor has not met or complied with the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. L. Minority Business (MBE) requirements: The State of Wisconsin is committed to the promotion of minority business in the state's purchasing program and a goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this program is found in ss. 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes. The contracting agency is committed to the promotion of minority business in the state's purchasing program. The State of Wisconsin policy provides that minority-owned business enterprises certified by the Wisconsin Department of Commerce, Bureau of Minority Business Development should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to minority-owned business enterprises or by using such enterprises to provide goods and services incidental to this agreement, with a goal of awarding at least 5% of the contract price to such enterprises. M. Appeals Process: The appeals procedure applies only to those requests for bids that are greater than $25,000. Notices of intent to protest and protests shall be made in writing. Protesters shall make their protests as specific as possible and should identify statutes and Wisconsin Administrative Code provisions which are alleged to have been violated. Any protest of this DNR solicitation or of any intent to award issued as a result of this RFB process, must be made as provided by the Wisconsin Administrative Code and the State Procurement Manual. No later than five (5) working days after the date of this solicitation or no later than five (5) working days after any intent to award is issued by DNR, a written notice of a vendor’s intent to protest must be received by: Cathy Stepp – Secretary c/o Tim Sell – Purchasing Section Chief Wisconsin Department of Natural Resources 101 S. Webster Street PO Box 7921 Madison, WI 53703-7921 The complete written protest must then be received by the DNR Secretary (and/or his designee) at the above address, no later than ten (10) working days after any notice of intent to award is issued, or no later than ten (10) working dates after the date of this solicitation. All properly filed protests will be reviewed and the DNR Secretary will issue a decision regarding the protest. The decision of the DNR Secretary may then be appealed to the Secretary of the Department of Administration within five (5) working days of its issuance, with a copy of such appeal filed with the DNR, provided that the appeal alleges a violation of a statute or a provision of a Wisconsin Administrative Code. RFB #A-030-08 SPECIFICATIONS/SCOPE OF WORK FLOODPLAIN STUDIES FOR STREAMS WITHIN THE UPPER ROCK AND LOWER ROCK WATERSHEDS, AND STREAMS WITHIN EAU CLAIRE, CHIPPEWA AND RUSK COUNTIES, WI 1. PROJECT BACKGROUND The Federal Emergency Management Agency (FEMA) has contracted with the Wisconsin Department of Natural Resources (WDNR) Floodplain Management program through their Cooperating Technical Partners (CTP) agreement and Risk MAP funding source. WDNR is tasked with coordinating all of the work to complete new Digital Flood Insurance Rate Maps (DFIRM) and Flood Insurance Studies (FIS) for a number of streams within the Upper and Lower Rock watersheds and for some streams in Eau Claire, Chippewa and Rusk counties in Wisconsin. The work will be separated into three projects and each project will be contracted separately. The three projects are: the Upper Rock Watershed, the Lower Rock Watershed and Eau Claire, Chippewa and Rusk Counties. The scope of work for the Eau Claire, Chippewa and Rusk County projects includes two parts; detail and approximate studies. The stream miles and study types are listed in Appendix A and are also included in the “contractor” shapefile available for download from our web page at http://dnr.wi.gov/org/water/wm/dsfm/Flood/RiskMap.html. The scope of work may be adjusted to change some of the study miles from approximate to detail if final awarded bid prices allow for it. Currently the scope of work for the Upper and Lower Rock Watershed projects listed in Appendix A and available for download from our web page at http://dnr.wi.gov/org/water/wm/dsfm/Flood/RiskMap.html include only streams to be studied with detail study methodologies. Limited funds are available, so if final awarded bid prices come in high, we may need to change some of these from detail studies to approximate studies. This is why we are asking for a price to be submitted for both types of studies. 2. SCOPE OF WORK The objective of this Flood Map Project is to conduct flood studies along numerous streams in the Upper and Lower Rock watersheds, and Eau Claire, Chippewa and Rusk counties. The work shall be completed in accordance with the “Guidelines and Specifications for Flood Hazard Mapping Partners” and Procedural Memorandums. These references are available online at www.fema.gov/plan/prevent/fhm/gs_main.shtm and http://www.fema.gov/plan/prevent/fhm/gs_memos.shtm. General: The Contractor shall conduct field reconnaissance of the specific study area(s) to determine the parameters needed for the hydraulic analysis. Because of the volume of work for each project area, we don’t expect each chosen vendor to do all the work in their project area at one time, but rather expect that the work in their project area will be clustered into pieces and submitted separately. A. Detailed Study Area(s): The Contractor shall perform detailed hydraulic analysis for many of the streams identified in the shapefile that is accessible from the WDNR’s website at http://dnr.wi.gov/org/water/wm/dsfm/flood/RiskMap.html . The Contractor will be responsible for obtaining detailed survey of in-channel survey and structure openings, in accordance with FEMA standards and DNR specifications (Task 1 – below). The modeling for this detailed hydraulic analysis will include the 10-, 2-, 1-, and 0.2-percent-annual-chance events. The Contractor shall map the 1- and 0.2-percent-annual-chance floodplain boundaries, regulatory floodway boundaries, cross sections, base flood elevations, and the profile base lines. B. Approximate Study Area(s): The Contractor may be selected to delineate the 1 percent-annual-chance floodplain boundaries for the flooding sources identified in the shapefile data accessible from the WDNR’s website at http://dnr.wi.gov/org/water/wm/dsfm/flood/mapping.htm. The stream locations and mileage will be determined after the bids have been received. Final awarded bid prices will dictate the number of stream miles that can be studied and mapped. The Contractor shall use the guidelines presented in Appendix B. 2.1 PERFORMANCE STANDARDS • • • • • FEMA has published performance standards that correspond to various levels of risk. The significance of risk classes is discussed further in Subsection 7.4.2. of the MHIP document (Version 1 - November, 2004). The Multi-Year Flood Hazard Identification Plan (MHIP) can be downloaded or viewed at http://www.fema.gov/plan/prevent/fhm/mh_main.shtm. Mapping quality standards must be consistent with Procedure Memorandum No. 38, dated October 17, 2007. WDNR will be performing an audit of the deliverables to ensure these floodplain boundary standards are met. If through the audit of the deliverable package, DNR determines that these standards have not been met, they will consult with the vendor about any deficiencies revealed by the audit. WDNR will require the contractor to correct those deficiencies as part of the bid amount. All deliverables must follow FEMA’s Guidelines and Specifications for Flood Hazard Mapping Partners at http://www.fema.gov/library/viewRecord.do?id=2206 and Procedural Memorandums at http://www.fema.gov/plan/prevent/fhm/gs_memos.shtm. All deliverables must be submitted according to FEMA’s guidelines for the Technical Standard Data Notebook in Appendix M. http://www.fema.gov/library/viewRecord.do?id=2206 All metadata must follow Federal Geospatial Data Capture (FGDC) requirements, as well as FEMA’s requirements. Metadata profiles can be located at FEMA’s Mapping Information Platform, https://hazards.fema.gov/femaportal/wps/portal. Link to Tools & Links, then Metadata Profiles under the Additional Resources header. All deliverables must follow the requirements outlined in section 2.7 below. 2.2 - SUPPLIES AND/OR SERVICES TO BE FURNISHED The contractor shall provide all labor, materials and facilities (except as expressly set forth in this contract as furnished by the WDNR) necessary to perform the objective of this Flood Study Project. The Wisconsin Department of Natural Resources shall provide: Peak flood discharges for the 10-, 2-, 1-, and 0.2-percent-annual-chance storm events where detailed studies will be conducted; High Water Marks, where available; 5 foot resolution Digital Elevation Models (DEM) derived from either LiDAR or DTM, that encompass parts of the watersheds to be studied; Stream information in shapefile format; Detailed Specifications for Vertical Control and Hydraulic Structure Survey and Measurement; WDNR GIS submittal format specifications; and QC reports at the end of each task. 2.3 - REPORTS OF WORK The Contractor shall submit separate monthly progress reports for all work accomplished during the month of contract performance. Reports shall be in narrative form and brief and informal in content. A single monthly report shall be submitted by the 5th working day following the end of the month. Monthly reports shall include: 1. A quantitative description of overall progress. 2. A description of any current problems which may impede performance and proposed corrective action. 2.4 – NOTICE OF DELAY If any issues arise that could affect the completion of an activity within the proposed scope or budget, the Contractor shall submit a Special Problem Report (SPR) to WDNR as soon as possible after the issue is identified. The SPR is to describe the issue and propose possible resolutions. We reserve right to extend contracts to cover unforeseen delays. 2.5 – COMMUNICATION PLAN Communication is essential for the success of this project. A meeting will be held at the start of each contract, between the contractor and key DNR staff, including an engineer, GIS Analyst and, at times, a floodplain planner. Additional meetings will be scheduled as needed. 2.6 – PERFORMANCE OF WORK The performance of this contract will be conducted within the following project schedule: Estimated deliverable schedules for all three projects (assumes a staggered schedule): Field Surveys June – September, 2011 Hydraulic Models November, 2011 – April, 2012 Draft Mapping Files November, 2011 – April, 2012 Finalize mapping based on DNR QC June, 2012 Estimated DNR deliverable schedule for each project: Hydrology June – November, 2011 QC Field Surveys June – September, 2011 QC Hydraulic Models November, 2011 – April, 2012 QC Mapping November, 2011 – April, 2012 Final QC of all deliverables June, 2012 2.7 – DELIVERY REQUIREMENTS Delivery of items specified below shall be in accordance with the previously listed project schedule. Task 1 - Field Surveys and Reconnaissance (detailed studies only) In accordance with the WDNR Survey Specifications document, which is available for download from WDNR’s website at http://dnr.wi.gov/org/water/wm/dsfm/Flood/RiskMap.html: 1. One set of copies of the original field notes and computations as specified under Section II.E of the WDNR Survey Specifications document; 2. One diagram of the level circuit or of the GPS base stations and intermediate bench marks, specified under Section II.E1 of the WDNR Survey Specifications document. If digital, the diagram should be provided in ArcView shape file format or as an ArcInfo coverage; 3. One set of bench mark dossier sheets specified under Section II.E2 of the WDNR Survey Specifications document; 4. One set of copies of the plan and profile sketches as specified in Section II.E3a of the WDNR Survey Specifications document; 5. One set of copies of the field notes and computations as specified in Section II.E3b of the WDNR Survey Specifications document; 6. One set of photographs as specified in Section II.E3c of the WDNR Survey Specifications document; 7. One set of digital files containing all survey points collected for all structures and intermediate channel sections as specified in Section II.E.4 of the WDNR Survey Specifications document; 8. Certification that all work was done under the direct supervision of a Registered Land Surveyor or Professional Engineer in Wisconsin. 9. One FGDC/FEMA compliant metadata file. It is the contractor's responsibility to provide a survey of all hydraulically significant bridges and culverts. Hydraulically significant structures are any structure that would cause an increase in the 100 year profile of 0.1 ft. or more. All hydraulic calculations shall be performed with sufficient precision and accuracy so that properly detailed and correct plan and cross-sectional views of the upstream side of the hydraulic structure and adjacent river channel can be drawn, all adequate for the correct establishment of the hydraulic capacity of the hydraulic structures for engineering purposes. Sufficient detail of the channel on the downstream side of each structure, and between structures will be provided, as determined necessary by the certifying Professional Engineer. Task 2 - Hydraulic Analysis (detailed studies) The Contractor shall submit the results to the WDNR for an independent QA/QC to be completed within 15 days of receipt. In accordance with the Guidelines and Specifications for Flood Hazard Mapping Partners, the contractor shall make the following products available to WDNR: Digital profiles of the 10-, 2-, 1- and 0.2-percent-annual-chance water-surface elevations representing existing conditions using the FEMA RASPLOT program or similar software; Digital versions of the Floodway Data Table for each flooding source that is compatible with the DFIRM database; Digital versions of all hydraulic modeling (input and output) files; Digital versions of table with range of Manning’s “n” values; Explanations for unresolved messages from the CHECK-2 or CHECK-RAS program, as appropriate; Digital versions of all backup data used in the analyses; Digital versions of draft text for inclusion in the FIS report. Metadata that follows the FEMA NFIP Metadata Profile for Hydraulics Datasets; A Summary Report that describes and provides the results of all automated or manual QA/QC review steps taken during the preparation of the Hydraulic models. For GIS-based modeling, deliverables include all input and output data, intermediate data processing products, GIS data layers, and final products in the format of the preliminary DFIRM database structure. Task 3 - Floodplain Mapping (Detailed) The Contractor shall submit the results to the WDNR for an independent QA/QC review to be completed within 30 days of receipt. In accordance with the Guidelines and Specifications for Flood Hazard Mapping Partners, the contractor shall make the following products available to WDNR: Digital work maps showing the 1- and 0.2-percent-annual-chance floodplain boundary delineations, regulatory floodway boundary delineations, cross sections, BFEs, flood insurance risk zone labels, and all applicable base map features; Metadata that follows the FEMA NFIP Metadata Profile for Floodplain Mapping and Redelineation Datasets; Any backup or supplemental information used in the mapping required for the independent QA/QC review; and Mapping shapefiles according to GIS Submittal Format noted in WDNR guidance, which is available from the WDNR website at http://dnr.wi.gov/org/water/wm/dsfm/Flood/RiskMap.html; and Digital versions of Section 3.2 from the FIS report (Hydraulic Analysis), Floodway data tables in either Excel or Word and RASPLOT created profiles in both .mdb and .dxf format for each stream studied. A Summary Report that describes and provides the results of all automated or manual QA/QC review steps taken during the preparation of the digital floodplain mapping data. Mapping quality standards must be consistent with Procedure Memorandum No. 38, dated October 17, 2007. Task 4 - Floodplain Modeling and Mapping (Approximate) In accordance with the Data Capture Standards format specified in Appendix N of the Guidelines and Specifications for Flood Hazard Mapping Partners and in accordance with WDNR Guidelines for Approximate Studies (Appendix B of this bid document), the contractor shall make the following products available to WDNR: Peak Flow values at ‘flow change' locations throughout each watershed, based on 2003 Regression Equations from USGS. http://wi.water.usgs.gov/publications/flood/index.html Digital work maps showing the 1- -percent-annual-chance floodplain boundary delineations, cross section locations, and all applicable base map features; Metadata that follows the FEMA NFIP Metadata Profile for Floodplain Mapping Datasets; Digital versions of all hydraulic modeling (input and output) files; A Summary Report that describes and provides the results of all automated or manual QA/QC review steps taken during the preparation of the flood hazard data; Any backup or supplemental information used in the mapping; and Mapping shapefiles according to GIS Submittal Format noted in WDNR guidance, which is available from the WDNR website at http://dnr.wi.gov/org/water/wm/dsfm/Flood/RiskMap.html. 3. PAYMENTS Invoices will be accepted from awarded vendors for payment at the end of each month during the course of the contract. These invoices must include the Purchase Order (PO) number assigned to that vendor’s project area contract. The Contractor will submit to the DNR Project Manager a brief progress report that summarizes the accomplishments for each time period being billed along with an original and one copy of the invoice. Each invoice must clearly show the services being billed and include a breakdown of the invoice total by project task as detailed in Section 2.8 above and further by assigned stream sections. Eighty percent (80%) of the amount of each approved monthly invoice will be paid under the states standard net 30 payment terms. The remaining twenty percent (20%) of each approved monthly invoice will be held back for payment with the Contractors final invoice/payment request. No further monthly invoices will be accepted after eighty percent (80%) of the not-to-exceed contract total amount as shown on their PO has been paid to the vendor. Please note that the not-to-exceed contract total amount for each project area will be calculated based on the Average Cost per Mile Bid Amounts, the actual stream sections assigned to the Contractor for their awarded project area and the type of studies required (new detailed or approximate) for those assigned streams. A final invoice will be accepted for payment upon the completion of all four tasks listed in Section 2.8 above and after the completion of any required deliverable deficiency corrections that may be required under the performance standards listed in Section 2.1 above. In no event will the payment of a final invoice amount be allowed which would cause the total vendor amount paid under this contract to exceed the contract total amount indicated on the Purchase Order (PO) that initiates this contract for services. The final Contractor invoice/payment request should indicate the holdback amounts due along with requests for payment of any services not covered by previous monthly invoices, subject to the not-to-exceed contract total amount. Appendix A Specifications on the Scope of Work *Note: The estimates provided for stream mileage are based on calculations from DNR’s 1:24,000 scale hydrography layer and other sources. To find the extent of each stream, download the “contractor” shapefile from the DNR website at http://dnr.wi.gov/org/water/wm/dsfm/Flood/RiskMap.html. It is the responsibility of the contractor to independently verify this information for their bid proposal. There are no bridge or other structure count estimates included with this bid. It is the responsibility of the contractor to research these numbers so that their average cost per mile bid price will cover the cost to survey all structures. For all tables below the following definitions apply. New Study Type = The type of study that will be conducted as a result of this RFB. AE = Detailed flood study and A = Approximate flood study. Current Flood Zone = This is the flood zone that is mapped currently on effective maps. AE = Detailed flood study, A = Approximate flood study and N/A = not currently mapped. Project Area 1: Lower Rock Watershed streams Project Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Water Name Miles New Study Type Current Flood Zone Allen Creek 0.70 AE AE Allen Creek 2.25 AE A Badfish Creek 6.32 AE A Bark River 12.32 AE AE Bark River 3.75 AE AE Bark River 20.61 AE A Bass Creek 0.54 AE A Blackhawk Creek 4.27 AE AE 11.67 AE A Galloway Creek 1.96 AE AE Greenbelt Trib 1 2.48 AE AE Greenbelt Trib 2 1.36 AE AE Greenbelt Trib 3 0.82 AE AE Greenbelt Trib 4 1.85 AE AE Greenbelt Trib 5 2.25 AE AE Hubertus Ditch No. 1 1.49 AE AE Koshkonong Creek 14.28 AE AE Koshkonong Creek 5.18 AE AE Koshkonong Creek 19.05 AE AE Door Creek Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Koshkonong Creek 4.44 AE AE Koshkonong Creek 0.64 AE AE Koshkonong Creek 1.73 AE A Koshkonong Creek 5.17 AE A Lake Ripley 1.25 AE A Little Door Creek 2.80 AE A Morningside Trib 2.80 AE AE Oregon Branch Badfish Creek 1.23 AE AE Oregon Branch Badfish Creek 5.44 AE A Rice Lake 0.97 AE A Saunders Creek 9.20 AE A Scenic Brook 0.60 AE AE School Section Lake and Trib 0.59 AE A Scuppernong Creek 12.60 AE A Scuppernong Creek 0.45 AE A Scuppernong River 1.75 AE AE Scuppernong River 1.22 AE A Scuppernong River 0.95 AE A South Trib to Scupernong Creek 1.44 AE A Spring Brook 2.56 AE AE Spring Brook 4.89 AE AE Spring Brook 1.56 AE A Spring Brook 0.40 AE AE Spring Creek 1.55 AE A Spring Creek 8.02 AE AE Spring Creek 1.06 AE A Token Creek 9.84 AE AE Trib to Delavan Lake 0.20 AE A Trib to Fisher Creek Trib to Galloway Creek 1.16 3.75 AE AE N/A A Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Lower Rock Trib to Little Turtle Creek 2.88 AE A Trib to Whitewater Creek 3.51 AE A Trib to Yahara(Leutens Cr) 1.56 AE A Turtle Creek 23.84 AE AE Turtle Creek 11.79 AE AE Unnamed Ditch (Bark River) 1.20 AE AE Unnamed Trib 1 to Turtle Creek 2.30 AE AE Unnamed Trib 2 to Turtle Creek 3.15 AE AE UT to Bark River 1.19 AE AE UT to Bark River 0.83 AE A UT to Koshkonong Creek/Lake Ripley 0.75 AE AE/A UT to Lake Koshkonong 1.68 AE A UT to Scuppernong River 0.39 AE A UT to Yahara River 0.60 AE A Whitewater Creek 6.43 AE AE Whitewater Creek 7.25 AE AE Yahara River 10.78 AE AE Yahara River 8.39 AE AE Yahara River 6.60 AE AE Yahara River 2.69 AE AE Yahara River 4.39 AE AE Project Area 2: Upper Rock Watershed streams Project Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Water Name Miles New Study Type Current Flood Zone 2nd Ward Creek 1.60 AE AE 2nd Ward Creek Tributary 1.41 AE AE 2nd Ward Creek/Trib 0.68 AE N/A Ashippun River 8.21 AE AE Ashippun River Ashippun River 1.66 0.22 AE AE AE/A A Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Ashippun River 2.96 AE A Battle Creek 1.07 AE AE Carriage Hill Dr Trib 1.69 AE AE/A Coney River 4.38 AE AE Crawfish River 27.00 AE A Crawfish River 18.19 AE A Crawfish River 7.16 AE AE Crawfish River 1.12 AE A Crawfish River 0.24 AE AE Crawfish River 2.25 AE AE Crawfish River 0.79 AE AE Crawfish River 9.01 AE A Crawfish River 9.78 AE AE Crawfish River 1.89 AE AE Crawfish River 0.50 AE AE Davy Creek 1.65 AE AE Davy Creek 2.88 AE A Davy Creek 0.34 AE A East Branch Rock River 7.71 AE AE East Branch Rock River 1.42 AE AE East Branch Rock River 1.73 AE AE East Branch Rock River 1.67 AE A East Branch Rock River 5.42 AE A East Branch Rock River 9.71 AE A East Branch Rock River 3.63 AE A East Branch Rock River 11.29 AE A Flynn Creek 1.17 AE A Harris Creek 1.14 AE AE/A Johnson Creek 1.95 AE AE Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Kohlsville River 1.55 AE AE Kohlsville River 2.70 AE A Lac La Belle 2.09 AE AE Little Oconomowoc River 0.42 AE AE Little Oconomowoc River 6.57 AE A Mason Creek 2.10 AE A Mason Creek 1.29 AE A Maunesha River 0.75 AE AE Maunesha River 0.35 AE AE Maunesha River 10.00 AE AE Maunesha River 0.39 AE AE Maunesha River 0.15 AE A Maunesha River 2.69 AE A Maunesha River 14.28 AE A Maunesha River 3.16 AE A No Name Creek 1.25 AE A North Branch Crawfish River 15.73 AE A North Branch Crawfish River 2.63 AE A North Branch Crawfish River 4.14 AE AE North Lake 1.37 AE AE 39.98 AE AE Putter Creek 0.40 AE AE Robbins Creek 2.19 AE AE/A Robbins Creek 1.42 AE A Rock Creek 3.85 AE A Rock Creek 2.68 AE A Rubicon River 1.75 AE AE Rubicon River 11.38 AE A Rubicon River Silver Creek 9.07 3.39 AE AE A AE Oconomowoc River Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Upper Rock Silver Creek 10.07 AE A Spring Brook 0.50 AE AE Stony Brook 4.03 AE A Unnamed Trib 3.10 AE A Unnamed trib to Crawfish River 1.30 AE N/A Unnamed/Johnson Creek 1.35 AE A UT to Ashippun River 0.40 AE AE UT to Ashippun River 0.46 AE AE UT to Ashippun River 1.91 AE A UT to Ashippun River 0.56 AE A UT to Crawfish River 5.02 AE A UT to Lake Keesus 0.78 AE A UT to Mason Creek 1.20 AE A UT to North Branch Crawfish River 0.98 AE A UT to North Branch Crawfish River 1.34 AE A UT to North Branch Crawfish River 4.07 AE A UT to Oconomowoc River 1.33 AE A UT to Robbins Creek 1.65 AE AE/A Project Area 3: Eau Claire, Chippewa and Rusk County Streams Project Chippewa Chippewa Chippewa Chippewa Chippewa Chippewa Chippewa Chippewa Chippewa Eau Claire Eau Claire Eau Claire Eau Claire Eau Claire Water Name Chippewa River Duncan Creek Elk Creek Jump River Sherman Creek Stillson Creek Unnamed Wolf River and Unnamed Streams in Stanley Yellow River Bears Grass Creek Beaver Creek Chippewa River Coon Creek Lowes Creek Miles 1.40 18.88 1.71 5.73 5.71 5.04 3.14 6.36 8.65 9.08 8.46 7.97 2.25 1.94 New Study Type AE AE A AE AE AE AE AE AE A A AE A AE Current Flood Zone AE AE A A A A N/A A AE A A AE A AE Eau Claire Eau Claire Eau Claire Eau Claire Eau Claire Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Rusk Lowes Creek Otter Creek Taylor Creek Thompson Valley Creek West Creek Alder Creek Bear Creek Chippewa River Crazy Horse Creek Deer Tail Creek Jump River Jump River Little Jump River Main Creek Middle Fork Main Creek Mud Creek North Fork Main Creek North Fork Skinner Creek North Fork Skinner Creek Shoulder Creek Skinner Creek Skunk Creek South Fork Flambeau River South Fork Main Creek Unnamed Stream Unnamed Stream Unnamed Stream Unnamed Stream Unnamed Stream Breakdown by Project Total Detail Study Miles for Upper Rock Total Approximate Study Miles for Upper Rock Total Detail Study Miles for Lower Rock Total Approximate Study Miles for Lower Rock Total Detail Study Miles for Eau Claire, Chippewa, Rusk Total Approximate Study Miles for Eau Claire, Chippewa, Rusk Mileage 343.25 0.00 305.57 0.00 71.04 301.29 22.17 14.36 5.57 6.14 5.14 9.20 6.65 6.24 13.02 36.91 6.77 3.86 29.65 21.09 14.73 0.96 11.11 5.66 0.50 2.44 10.31 8.49 4.02 26.26 2.49 1.74 0.78 9.39 0.38 A A A A A A A AE A A A A A A A A A A A A A A A A A A A A A AE/A A A A A A A AE/A A A A A A A A A A A A A A A A A A A A A A Apprendix B WDNR Guidelines for Approximate Studies Overall approach to hydraulic modeling Attempt to make a reasonable hydraulic model from the available terrain data, keeping in mind that this is Approximate mapping. All engineering modeling decisions are based on the more conservative answer given the range of choice available to the modeler. Therefore, use the following default for development of Zone A mapping: 1. The channel definition will be added to the extracted cross sections based on available DOT bridge plans or other data that will provide an approximatation of the channel size and depth. A channel mannings N value shall be assigned as well. 2. The default, when bridge/culvert data is available will be to replicate the bridge plans into the hydraulic model. When bridge plans are NOT available, the bridge opening will be approximated with a notch to represent the width of the apparent bridge or culvert., (Inline structure in RAS) This gives the best approximation for the effect of the constriction of the structure opening. The downstream cross section should be a distance from the road grade so that the entire cross section can be considered for effective flow. (The rule is 1:1 ratio from each abutment, especially downstream of the road.) The upstream cross section can be placed as the RAS guidance directs, because the cross sectional area will be used to balance energy upstream. 3. The default will be to NOT use ineffective flow limits. The extracted cross sections should therefore be placed so that the entire cross section can be considered effective. Error on the side of making the cross section shorter rather than longer if you believe that making it longer will add ineffective areas to the cross section. The procedure should be to locate cross sections at natural valley constrictions, away from backwater areas and old oxbows that you would not consider effective. Using ineffective limits overly complicates the model, and may actually cause an error in balancing energy grade due to the fact that we are not getting surveyed channel sections and/or extracting cross sections at an adequate distance. Make all assumptions on the conservative side with regard to the flood elevation calculation. We recommend that development of the hydraulic model and floodplain mapping be performed using ArcMap 9.3.1 using the Hec-GeoRAS 4.3.93 or greater extension. Note: These are the steps that DNR staff use for Approximate mapping. We are including this in the bid as a reference, but following this exact procedure is not mandatory. Contractors are able to use their own tools as long as the result is the same as what we would get using the process outlined below. HEC-GeoRAS GEOMETRY SETUP 1. Gather the 5’ foot DEM from DNR staff. All DEMs will be projected to State Plane, NAD83, feet. 2. Save the project in a unique directory and reset the target locations if ‘saving as…’ from an existing project so that pre-RAS layers will be written to unique geodatabase. 3. Define the coordinate system for the project to State Plane South, NAD 83, feet for the Rock watersheds and State Plane Central, NAD83, feet for Eau Claire, Chippewa and Rusk county projects. 4. Create Stream Centerline layer. Create a profile baseline layer by digitizing the stream centerline from the DOP. Ensure connectivity and direction of line(s). Attribute all river reaches. 5. Create Flowpath Centerlines layer. Click ‘yes’ to copy stream centerline. Do not extract left and right flowpaths! For the channel flowpath, follow the direction of flow, especially if the channel is very sinuous. Do not follow the stream centerline, especially if the channel is shallow compared to the projected 100 year flood depth. In most cases, the 24k centerline should be fine. Do not create a left or right flowpath in GeoRAS. 6. Create XS Cut Lines layer. Digitize cut lines so there is at least 10 feet from the channel bottom. 7. Create Inline Structures layer (to be used if DOT plans are not available). RAS will be set-up to model only the road grade as a weir. This should NOT be a bridge/culvert. Only add a bridge or culvert, (use Bridge/Culvert layer instead), IF the RAS solution with the default ‘Inline structure’ method is not a reasonable solution. The default method is to: a. digitize top of road cross section, b. add a notch in the road grade equal in width to the measured width of the structure on the base map Ortho, (this step is done in the HEC-RAS model, below), c. Populate NodeName with the road name, d. Measure and populate USDistance and TopWidth from ortho (enter in Coordinate system units), and e. Select the correct terrain DEM in the Layer Setup menu. 8. Run XS Cut Line Attributes -> All .(except Bank Stations.) 9. Run Manning’s N Values -> Extract N Values using the statewide N layer based on the dissolved Wiscland polygons used for CN data. Alternatively, ONE Manning’s N value may be used for each XS if the engineer prefers to ‘visually’ determine roughness values from the Ortho. (The ‘N layer’ is only to be used as a tool to efficiently build the RAS model, it does NOT replace ‘engineering judgment’ for roughness values to be used in the model.) If a channel is entered, a channel mannings N must also be assigned. 10. Run Inline Structures -> All (or Bridges/Culverts -> All if modeling structure openings). 11. Run Extract GIS Data. HEC-RAS MODELING 1. Create a new HEC-RAS project (leave units as US Customary). 2. Import the GIS2RAS.RASImport.sdf file in the geometric data window (File -> Import Geometry Data -> GIS Format…). Import data as coordinate system units (so they will be converted from metric to US Customary if necessary). Round river stations to zero decimals. 3. Go to Tables -> Reach Lengths… Copy the Channel column to the LOB and ROB columns. 4. Open Inline Structure and/or Bridge/Culvert Data editor. Fix weir coefficient if necessary. Estimate high chord elevation (single elevation) from DRG, RMs,. Manually add a notch in the TOR data at this step, as defined in step 6. above. DO NOT use ineffective flow limits on the upstream and downstream cross sections! Locate sections an appropriate distance from the road grade so that the assumption of full conveyance across the entire cross section is valid. 5. Calculate 100-year discharges at key locations (either Regression/basin comparison, or HMS). Quickly QC watershed delineation, longest flowpath, and parameter values. Enter discharges into the HEC-RAS model. 6. Enter downstream boundary condition for the model. Use a known water surface if available. Otherwise use normal depth. For the normal depth slope, use the slope between the lowest contour crossing to the next contour. 7. Run the model and review the results. If possible, eliminate critical depths using interpolated cross sections. 8. Export the GIS data (File -> Export GIS Data…). HEC-GeoRAS MAPPING 1. Convert the RAS .SDF file to an .XML. 2. Run RAS Mapping -> Layer Setup. Create a New Analysis, specify the RAS export file (XML), specify the terrain Grid, and specify the output directory. When using a DEM, the Rasterization cell size will be automatic. 3. Run RAS Mapping -> Read RAS GIS Export File. 4. Open the cross section attribute table and convert the flood elevations from meters to feet if necessary. Note, you can recalculate the elevation field using the original values (i.e. PF1 = PF1*3.2808). (Have not tested this in ArcMap). 5. Run RAS Mapping -> Inundation Mapping -> Water Surface Generation. 6. Run RAS Mapping -> Inundation Mapping -> Floodplain Delineation. (Do not choose to smooth at this point) 7. If there are portions of the floodplain that get cut off between sections (i.e up tributaries), you can extend the cross sections and bounding polygon and rerun the delineation. First delete the WS TIN, depth grid, and floodplain polygon from the project. Manually overwrite the water surface TIN by creating a new one in 3D Analyst from the modified cross sections. Rerun step 5. 8. Convert GeoRAS output polygon to lines (shapefile). 9. Convert lines back to polygons. This creates a small poly where there were previously islands, or holes in the delineation. 10. Create a new field and calculate the Area for each polygon. 11. Select all polygons that are less than 2000 square feet. With all of these small island polys selected, manually go through and select the major floodplain polygons as well. Merge all selected polys together. This will eliminate most of the unwanted islands. 12. Convert this singlepart layer to a multipart layer. 13. From the multipart layer, go through and manually select the major floodplain polys (for a simple study this could just be one polygon). Export these selected polys to another shapefile. This effectively removes all of the ‘puddles’ on the outside of your main floodplain polygon delineation. 14. Up to this point, all layers are temporary scratch files. Convert the exported poly layer to a line and save as your 100-year line layer (this is where all edits are made before smoothing). Perform all remaining necessary edits, such as removing additional unwanted islands, connecting subterranean gaps, fixing very shallow areas where the LiDAR delineation just doesn’t come out well, etc. Keep the original GeoRAS output displayed (semi-transparent) so that you can constantly see where original islands, puddles, gaps, etc. were. -A note on removing islands – before removing any additional islands, check the ortho for a structure or subdivision (if something there, do not remove). Consider whether any island of significant size has contours inside it (i.e. contours higher than the flood elevation). If there are no contours, place much less significance on it. 15. Smooth the lines using the PAEK smoothing method w/ a 20 meter smoothing tolerance. RFB #A-030-08 BID PRICE SHEET FLOODPLAIN STUDIES FOR STREAMS WITHIN UPPER ROCK WATERSHED Line #1: Average cost per mile bid amount to complete tasks 1-3 for new detailed floodplain study and mapping as described in the Specifications/Scope of Work document for all stream sections that may be assigned to the awarded vendor for the Upper Rock Watershed Project Area: $ ___________________________ Line #2: Average cost per mile bid amount to complete task 4 for approximate studies as outlined in Appendix B and described in the Specifications/Scope of Work document for all stream sections that may be assigned to the awarded vendor for the Upper Rock Watershed Project Area: $ ___________________________ Line #3: Total Average Cost per Mile, Bid Amount (Vendor is required to provide the sum of Line #1 and Line #2 amounts above)(This amount will be used for bid evaluation purposes only. Total project area not-to-exceed purchase order amounts will be calculated based on actual stream sections assigned and on type of studies required for those assigned streams.): $ ___________________________ Note: Bidders being considered for award may be required to provide a further detailed breakdown of the cost of the work. If so requested, the bidder shall substantiate any price or prices with a detailed price breakdown. Company Name & Address ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ Name ______________________________________________ Title ______________________________________________ Signature ______________________________________________ Date ______________________________________________ RFB #A-030-08 BID PRICE SHEET FLOODPLAIN STUDIES FOR STREAMS WITHIN LOWER ROCK WATERSHED Line #1: Average cost per mile bid amount to complete tasks 1-3 for new detailed floodplain study and mapping as described in the Specifications/Scope of Work document for all stream sections that may be assigned to the awarded vendor for the Lower Rock Watershed Project Area: $ ___________________________ Line #2: Average cost per mile bid amount to complete task 4 for approximate studies as outlined in Appendix B and described in the Specifications/Scope of Work document for all stream sections that may be assigned to the awarded vendor for the Lower Rock Watershed Project Area: $ ___________________________ Line #3: Total Average Cost per Mile, Bid Amount (Vendor is required to provide the sum of Line #1 and Line #2 amounts above)(This amount will be used for bid evaluation purposes only. Total project area not-to-exceed purchase order amounts will be calculated based on actual stream sections assigned and on type of studies required for those assigned streams.): $ ___________________________ Note: Bidders being considered for award may be required to provide a further detailed breakdown of the cost of the work. If so requested, the bidder shall substantiate any price or prices with a detailed price breakdown. Company Name & Address ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ Name ______________________________________________ Title ______________________________________________ Signature ______________________________________________ Date ______________________________________________ RFB #A-030-08 BID PRICE SHEET FLOODPLAIN STUDIES FOR STREAMS WITHIN EAU CLAIRE, CHIPPEWA AND RUSK COUNTIES Line #1: Average cost per mile bid amount to complete tasks 1-3 for new detailed floodplain study and mapping as described in the Specifications/Scope of Work document for all stream sections that may be assigned to the awarded vendor for the Eau Claire, Chippewa & Rusk Counties Project Area: $ ___________________________ Line #2: Average cost per mile bid amount to complete task 4 for approximate studies as outlined in Appendix B and described in the Specifications/Scope of Work document for all stream sections that may be assigned to the awarded vendor for the Eau Claire, Chippewa & Rusk Counties Project Area: $ ___________________________ Line #3: Total Average Cost per Mile, Bid Amount (Vendor is required to provide the sum of Line #1 and Line #2 amounts above)(This amount will be used for bid evaluation purposes only. Total project area not-to-exceed purchase order amounts will be calculated based on actual stream sections assigned and on type of studies required for those assigned streams.): $ ___________________________ Note: Bidders being considered for award may be required to provide a further detailed breakdown of the cost of the work. If so requested, the bidder shall substantiate any price or prices with a detailed price breakdown. Company Name & Address ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ Name ______________________________________________ Title ______________________________________________ Signature ______________________________________________ Date ______________________________________________ STATE OF WISCONSIN Bid / Proposal # A-030-08 DOA-3477 (R05/98) Commodity / Service FLOODPLAIN STUDY SERVICES VENDOR INFORMATION 1. BIDDING / PROPOSING COMPANY NAME FEIN Phone ( ) Toll Free Phone FAX ( ) E-Mail Address ( ) Address City 2. State Zip + 4 Name the person to contact for questions concerning this bid / proposal. Name Title Phone ( ) Toll Free Phone FAX ( ) E-Mail Address ( ) Address City 3. State Zip + 4 Any vendor awarded over $25,000 on this contract must submit affirmative action information to the department. Please name the Personnel / Human Resource and Development or other person responsible for affirmative action in the company to contact about this plan. Name Title Phone ( ) Toll Free Phone FAX ( ) E-Mail Address ( ) Address City 4. State Zip + 4 Mailing address to which state purchase orders are mailed and person the department may contact concerning orders and billings. Name Title Phone ( ) Toll Free Phone FAX ( ) E-Mail Address ( ) Address City 5. State Zip + 4 CEO / President Name This document can be made available in accessible formats to qualified individuals with disabilities. STATE OF WISCONSIN Bid / Proposal # DOA-3478 (R12/96) A-015-08 FLOODPLAIN STUDY SERVICES VENDOR REFERENCE FOR VENDOR: Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided by your firm for four (4) or more projects with requirements similar to those included in this solicitation document. If vendor is proposing any arrangement involving a third party, the named references should also be involved in a similar arrangement. Company Name Address (include Zip + 4) Contact Person Phone No. Product(s) and/or Service(s) Used Company Name Address (include Zip + 4) Contact Person Phone No. Product(s) and/or Service(s) Used Company Name Address (include Zip + 4) Contact Person Phone No Product(s) and/or Service(s) Used Company Name Address (include Zip + 4) Contact Person Phone No. Product(s) and/or Service(s) Used This document can be made available in accessible formats to qualified individuals with disabilities. State of Wisconsin Department of Natural Resources Request for Bid No. A-030-08 BID CHECKLIST Bidders are to complete, sign and return the following items. Use the list below to check off the items as they are completed and as a mailing check list. A complete bid package must contain all the items. 1. ______ DOA-3070, Request for Bid Form (signed)(bid cover sheet) 2. ______ Bid Price Sheet (signed) (Submit up to three sheets depending on if your firm is bidding all project areas.) 3. ______ DOA-3477, Vendor Information form 4. ______ DOA-3478, Vendor Reference form 5. ______ Completed response to requirements as listed in Special Conditions of Bid, Section E, Bidder Qualifications that includes a point by point response to all items listed in the section. 6. ______ All bidders must indicate on the outside of their response the bid number, date and time of bid opening, and in large letters “SEALED BID ENCLOSED. All fax bids must follow the instructions listed in Special Conditions of Bid, Section G, Method of Bid, for fax bid submission. 7. ______ Bidders must provide one original copy of all required documents and one electronic copy of all items on disk (CD) as part of their bid package. NOTE: The State reserves the right to reject incomplete bids.