Drill Master | 40056 | Golden Tax Adaptor for Mainland China

Oracle® Receivables: Golden Tax Adaptor for
Mainland China
User's Guide
Release 12.0
Part No. B40056-02
December 2006
Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide, Release 12.0
Part No. B40056-02
Copyright © 2006, 2007, Oracle. All rights reserved.
Primary Author: Kevin Brown, Janardhan Gidijala
Contributing Author: Terry Jin, Yanping Wang, Frederic Dubois
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Contents
Send Us Your Comments
Preface
1
Overview
Introduction to Golden Tax.......................................................................................................1-1
Overview of the Golden Tax Adaptor...................................................................................... 1-2
2
Setup
Overview of Setting Up the Golden Tax Adaptor.................................................................... 2-1
Setting Profile Options............................................................................................................. 2-2
Setting Up Descriptive Flexfields............................................................................................. 2-3
Defining Item Cross-References............................................................................................... 2-7
Setting Up System Options....................................................................................................... 2-8
Setting Up Transfer Rules....................................................................................................... 2-13
Defining Master Items............................................................................................................ 2-15
Item Export.............................................................................................................................. 2-16
Customer Export...................................................................................................................... 2-19
3
Golden Tax Process
Overview................................................................................................................................... 3-1
Receivables Invoices................................................................................................................. 3-3
Transferring Receivables Invoices to the Golden Tax Adaptor............................................... 3-3
Golden Tax Invoice Workbench............................................................................................. 3-11
Golden Tax Invoice Export...................................................................................................... 3-16
Golden Tax Invoice Import..................................................................................................... 3-20
iii
Viewing VAT Invoices............................................................................................................ 3-22
Golden Tax Invoice Purge....................................................................................................... 3-26
Credit Memo Process............................................................................................................... 3-28
Handling Exception Scenarios................................................................................................ 3-29
4
Reports
Reports Overview...................................................................................................................... 4-1
Golden Tax Discrepancy Report............................................................................................... 4-1
Golden Tax Invoice Mapping Report....................................................................................... 4-6
A
Windows and Navigator Paths
Windows and Navigator Paths................................................................................................. A-1
Index
iv
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Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide, Release 12.0
Part No. B40056-02
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v
Preface
Intended Audience
Welcome to Release 12.0 of the Oracle Receivables: Golden Tax Adaptor for Mainland China
User's Guide.
This guide contains the information needed to implement and use Oracle Receivables:
Golden Tax Adaptor for Mainland China.
See Related Information Sources on page viii for more Oracle Applications product
information.
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Structure
1 Overview
2 Setup
3 Golden Tax Process
4 Reports
A Windows and Navigator Paths
Related Information Sources
You can choose from many sources of information, including online documentation,
training, and support services, to increase your knowledge and understanding of Oracle
Receivables: Golden Tax Adaptor for Mainland China.
If this guide refers you to other Oracle Applications documentation, use only the
Release 12 versions of those guides.
Online Documentation
All Oracle Applications documentation is available online (HTML or PDF).
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Online Help - Online help patches (HTML) are available on OracleMetaLink
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About Documents - Refer to the About Document for the mini-pack or family pack
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patches that you can download. About Documents are available on OracleMetaLink
Guides Related to All Products
Financial's Glossary: The glossary includes definitions of common terms that are
shared by all Oracle Financial's products. In some cases, there may be different
definitions of the same term for different Financial's products. If you are unsure of the
meaning of a term you see in an Oracle Financial's guide, please refer to the glossary for
clarification. You can find the glossary in the online help or in the Oracle General Ledger
User's Guide.
viii
Oracle Applications User's Guide: This guide explains how to enter data, query, run
reports, and navigate using the graphical user interface (GUI) available with this release
of Receivables (and any other Oracle Applications products). This guide also includes
information on setting user profiles, as well as running and reviewing reports and
concurrent processes.
You can access this user's guide online by choosing "Getting Started with Oracle
Applications" from any Oracle Applications help file.
User Guides Related to This Product
Receivables shares data and setup information with other Oracle Applications products.
Even if you have not installed them as separate products, your Receivables application
includes some forms and functionality from other Oracle Applications. Therefore, you
may want to refer to other user guides when you set up and use Receivables.
Oracle Public Sector Financial's Documentation
Information regarding public sector functionality in Receivables is documented in this
guide. For information regarding public sector functionality in other Public Sector
Finanacial's products, refer to the following documentation:
•
Oracle General Ledger User's Guide
•
Oracle Purchasing User's Guide
•
Oracle Payables User's Guide
Oracle Projects Documentation Set
•
Oracle Projects Implementation Guide: Use this manual as a guide for
implementing Oracle Projects. This manual also includes appendixes covering
function security, menus and responsibilities, and profile options.
•
Oracle Projects Fundamentals User Guide: This guide provides the common
foundation shared across the Oracle Projects products. Use this guide to learn
fundamental information about the Oracle Projects solution. This guide includes a
Navigation Paths appendix. Use this appendix to find out how to access each
window in the Oracle Projects solution.
•
Oracle Project Costing User Guide: Use this guide to learn detailed information
about Oracle Project Costing. Oracle Project Costing provides the tools for
processing project expenditures, including calculating their cost to each project and
determining the General Ledger accounts to which the costs are posted.
•
Oracle Project Billing User Guide: Use this guide to learn how to use Oracle
Project Billing to process client invoicing and measure the profitability of your
contract projects.
•
Oracle Project Management User Guide: This guide shows you how to use Oracle
ix
Project Management to manage projects through their lifecycles - from planning,
through execution, to completion.
•
Oracle Project Resource Management User Guide: This guide provides you with
information on how to use Oracle Project Resource Management. It includes
information about staffing, scheduling, and reporting on project resources.
•
Oracle Projects APIs, Client Extensions, and Open Interfaces Reference: This
manual gives detailed information about all public application programming
interfaces (APIs) that you can use to extend Oracle Projects functionality.
Oracle General Ledger User's Guide
Use this manual when you plan and define your chart of accounts, accounting period
types and accounting calendar, functional currency, and set of books. It also describes
how to define journal entry sources and categories so you can create journal entries for
your general ledger. If you use multiple currencies, use this manual when you define
additional rate types, and enter daily rates. This manual also includes complete
information on implementing Budgetary Control.
Oracle Receivables Tax Manual
This manual provides everything you need to know about calculating tax within Oracle
Receivables, Oracle Order Management, Oracle Sales, and Oracle Web Customers. It
includes information about implementation procedures, setup forms and windows, the
Oracle Receivables Tax calculation process, tax reports and listings, and open interfaces.
Oracle Cash Management User Guide
This guide provides information about using Oracle Cash Management to clear your
receipts, as well as reconciling bank statements with your outstanding balances,
transactions, and receipts.
Oracle HRMS Documentation Set
This set of guides explains how to define your employees, so you can give them
operating unit and job assignments. It also explains how to set up an organization
(operating unit). Even if you do not install Oracle HRMS, you can set up employees and
organizations using Oracle HRMS windows. Specifically, the following manuals will
help you set up employees and operating units:
•
Using Oracle HRMS - The Fundamentals: This user guide explains how to set up
and use enterprise modeling, organization management, and cost analysis.
•
Managing People Using Oracle HRMS: Use this guide to find out about entering
employees.
Oracle Payables User's Guide
Refer to this manual to learn how to use Invoice Import to create invoices in Oracle
Payables. This manual also explains how to define suppliers, and how to specify
supplier and employee numbering schemes for invoices. The guide also describes how
x
accounts payable transactions are posted to General Ledger from the payables
subledger.
Oracle Inventory User's Guide
If you install Oracle Inventory, refer to this manual to learn how to define your items,
units of measure classes, units of measure, and unit of measure conversions for use in
measuring amounts for your units of production items, as well as other information
about setting up and using Oracle Inventory.
Oracle Business Intelligence System Implementation Guide
This guide provides information about implementing Oracle Business Intelligence (BIS)
in your environment.
BIS Release 12 User's Guide Online Help
This guide is provided as online help only from the BIS application and includes
information about intelligence reports, Discoverer workbooks, and the Performance
Management Framework.
Country-Specific Manuals
Use these manuals to meet statutory requirements and common business practices in
your country or region. They also describe additional features added to Receivables to
meet those requirements. Look for a user guide appropriate to your country; for
example, see the Oracle Financial's for the Czech Republic User's Guide for more
information about using this software in the Czech Republic.
Oracle Applications Character Mode to GUI Menu Path Changes
This is a quick reference guide for experienced Oracle Applications end users migrating
from character mode to a graphical user interface (GUI). This guide lists each character
mode form and describes which GUI windows or functions replace it.
Oracle Financial's Open Interfaces Guide
This guide contains a brief summary of each Oracle Financial Applications open
interface. You can also read about the Receivables open interface tables in the
appropriate sections of the Oracle Receivables User's Guide.
Installation and System Administration
Oracle Applications Concepts
This guide provides an introduction to the concepts, features, technology stack,
architecture, and terminology for Oracle Applications Release 12. It provides a useful
first book to read before installing Oracle Applications.
Installing Oracle Applications
This guide provides instructions for managing the installation of Oracle Applications
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Install, which minimizes the time to install Oracle Applications and the technology
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using Oracle Rapid Install and lists the tasks you need to perform to finish your
xi
installation. You should use this guide in conjunction with individual product user's
guides and implementation guides.
Upgrading Oracle Applications
Refer to this guide if you are upgrading your Oracle Applications to Release 12. This
guide describes the upgrade process and lists database and product-specific upgrade
tasks.
Maintaining Oracle Applications
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Oracle Applications System Administrator's Guide
This guide provides planning and reference information for the Oracle Applications
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menus and online help, and manage concurrent processing.
Oracle Alert User's Guide
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Oracle Applications Developer's Guide
This guide contains the coding standards followed by the Oracle Applications
development staff. It describes the Oracle Application Object Library components
needed to implement the Oracle Applications user interface described in the Oracle
Applications User Interface Standards for Forms-Based Products. It also provides
information to help you build your custom Oracle Forms Developer forms so that they
integrate with Oracle Applications.
Other Implementation Documentation
Oracle Applications Product Update Notes
Use this guide as a reference for upgrading an installation of Oracle Applications. It
provides a history of the changes to individual Oracle Applications products between
Release 11i and Release 12. It includes new features, enhancements, and changes made
to database objects, profile options, and seed data for this interval.
Multiple Reporting Currencies in Oracle Applications
If you use the Multiple Reporting Currencies feature to record transactions in more than
one currency, use this manual before you implement Oracle Receivables. This manual
details additional steps and setup considerations for implementing Oracle Receivables
with Multiple Reporting Currencies.
Multiple Organizations in Oracle Applications
This guide describes how to set up and use Oracle Receivables with Oracle
xii
Applications' Multiple Organization support feature, so you can define and support
different organization structures when running a single installation of Oracle
Receivables.
Oracle Workflow Administrator's Guide
This guide explains how to complete the setup steps necessary for any Oracle
Applications product that includes workflow-enabled processes, as well as how to
monitor the progress of runtime workflow processes.
Oracle Workflow Developer's Guide
This guide explains how to define new workflow business processes and customize
existing Oracle Applications-embedded workflow processes. It also describes how to
define and customize business events and event subscriptions.
Oracle Workflow User's Guide
This guide describes how Oracle Applications users can view and respond to workflow
notifications and monitor the progress of their workflow processes.
Oracle Workflow API Reference
This guide describes the APIs provided for developers and administrators to access
Oracle Workflow.
Oracle Applications Flexfields Guide
This guide provides flexfields planning, setup and reference information for the Oracle
Receivables implementation team, as well as for users responsible for the ongoing
maintenance of Oracle Applications product data. This manual also provides
information on creating custom reports on flexfields data.
Oracle eTechnical Reference Manuals
Each eTechnical Reference Manual (eTRM) contains database diagrams and a detailed
description of database tables, forms, reports, and programs for a specific Oracle
Applications product. This information helps you convert data from your existing
applications and integrate Oracle Applications data with non-Oracle applications, and
write custom reports for Oracle Applications products. Oracle eTRM is available on
OracleMetaLink.
Oracle Applications User Interface Standards for Forms-Based Products
This guide contains the user interface (UI) standards followed by the Oracle
Applications development staff. It describes the UI for the Oracle Applications products
and tells you how to apply this UI to the design of an application built by using Oracle
Forms.
Oracle Manufacturing APIs and Open Interfaces Manual
This manual contains up-to-date information about integrating with other Oracle
Manufacturing applications and with your other systems. This documentation includes
APIs and open interfaces found in Oracle Manufacturing.
Oracle Order Management Suite APIs and Open Interfaces Manual
xiii
This manual contains up-to-date information about integrating with other Oracle
Manufacturing applications and with your other systems. This documentation includes
APIs and open interfaces found in Oracle Order Management Suite.
Oracle Applications Message Reference Manual
This manual describes all Oracle Applications messages. This manual is available in
HTML format on the documentation CD-ROM for Release 12.
Integration Repository
The Oracle Integration Repository is a compilation of information about the service
endpoints exposed by the Oracle E-Business Suite of applications. It provides a
complete catalog of Oracle E-Business Suite's business service interfaces. The tool lets
users easily discover and deploy the appropriate business service interface for
integration with any system, application, or business partner.
The Oracle Integration Repository is shipped as part of the E-Business Suite. As your
instance is patched, the repository is automatically updated with content appropriate
for the precise revisions of interfaces in your environment.
Do Not Use Database Tools to Modify Oracle Applications Data
Oracle STRONGLY RECOMMENDS that you never use SQL*Plus, Oracle Data
Browser, database triggers, or any other tool to modify Oracle Applications data unless
otherwise instructed.
Oracle provides powerful tools you can use to create, store, change, retrieve, and
maintain information in an Oracle database. But if you use Oracle tools such as
SQL*Plus to modify Oracle Applications data, you risk destroying the integrity of your
data and you lose the ability to audit changes to your data.
Because Oracle Applications tables are interrelated, any change you make using an
Oracle Applications form can update many tables at once. But when you modify Oracle
Applications data using anything other than Oracle Applications, you may change a
row in one table without making corresponding changes in related tables. If your tables
get out of synchronization with each other, you risk retrieving erroneous information
and you risk unpredictable results throughout Oracle Applications.
When you use Oracle Applications to modify your data, Oracle Applications
automatically checks that your changes are valid. Oracle Applications also keeps track
of who changes information. If you enter information into database tables using
database tools, you may store invalid information. You also lose the ability to track who
has changed your information because SQL*Plus and other database tools do not keep a
record of changes.
xiv
1
Overview
This chapter covers the following topics:
•
Introduction to Golden Tax
•
Overview of the Golden Tax Adaptor
Introduction to Golden Tax
Golden Tax is one of the Golden Projects initiated by the Chinese government to
modernize the information technology of that country. The Golden Tax project refers to
an integrated nationwide value-added tax (VAT) monitoring system. It was launched to
establish a national computerized taxation network to eliminate tax evasion by business
establishments. Under this Golden Tax project, all businesses operating in Mainland
China are required to use a government-certified tax software referred to as Golden Tax
software for generating VAT invoices, VAT calculations, and statutory tax reporting.
Chinese government policies require all businesses to issue all VAT invoices through
the Golden Tax system.
The Golden Tax Adaptor application provides a seamless integration between Oracle
Receivables and the Golden Tax software system. The Golden Tax Adaptor application
also streamlines the process of creating VAT invoices against Oracle Receivables
documents. This feature integrates with the Golden Tax software provided by the
Aisino Corporation, which is the leading provider of Golden Tax software in Mainland
China.
Overview 1-1
Overview of the Golden Tax Adaptor
The preceding diagram illustrates the integration of Golden Tax Adaptor with the
Aisino Golden Tax System. Key points about the Golden Tax Adaptor are:
•
The Golden Tax Adaptor is built on top of Oracle Receivables and Oracle
E-Business Tax. The Golden Tax Adaptor is a central repository of data used by
Oracle Receivables and the Aisino Golden Tax system.
•
The Golden Tax Adaptor application consists of new tables, a workbench,
concurrent programs, and XML publisher reports.
•
Receivables data for invoices, debit memos, and credit memos can be transferred to
the Golden Tax Adaptor by request or periodically.
•
The Golden Tax Invoice Workbench lets you manage and modify the data that is
transferred from Receivables before you export the data.
•
You can export data from the Golden Tax Adaptor to a data file. All required
validations are performed at the time of export.
•
You can export Golden Tax Adaptor data files into the Aisino Golden Tax system.
You can then generate VAT invoices from the Aisino system and send them to
customers.
•
Aisino software allows you to export the VAT invoice data from its system to a data
file.
1-2 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
•
You can import the data file containing the VAT invoice data from the Aisino
software into the Golden Tax Adaptor. During this import, the VAT invoice data is
validated with the corresponding receivables invoice data in the Golden Tax
Adaptor and then updated.
•
Using the Golden Tax Invoice Workbench, you can view VAT invoice information
against the corresponding receivables invoice in the View VAT Invoices window
and from the Receivables Transactions window.
•
Golden Tax Discrepancy and Invoice Mapping reports let you audit and report
discrepancies in data between receivables and VAT invoices.
Features
Major features of the Golden Tax Adaptor include:
•
The application supports receivables transactions for invoices, debit memos, and
credit memos, for both inventory and non inventory items.
•
Invoice Splitting: The VAT regime in China specifies limits for the maximum
amount of a single VAT invoice and for the maximum number of lines that can be
printed on a single VAT. The Golden Tax Adaptor lets you set limits for your
organization, and splits the receivables invoices into multiple VAT invoices in
accordance with these limits.
•
Transfer Rules: Transfer rules help you define the criteria for selecting the
receivables data that must be transferred to the Golden Tax Adaptor. Transfer rules
simplify the process of transferring receivables data to the Golden Tax Adaptor.
When you transfer receivables data to the Golden Tax Adaptor, you can use your
specific transfer rule instead of specifying all parameters. You can define a rule
according to your specific selection criteria.
•
Sales List Invoices: A sales list is a document that accompanies the VAT invoice
and contains the details of the line items for which the VAT invoice is issued. When
a sales list accompanies a VAT invoice, all detailed line items do not have to be
included on the VAT invoice. Instead, you can print a summary line on the invoice
and refer to the sales list for details. When a sales list is issued, receivables invoices
do not need to be into multiple VAT invoices. The Golden Tax Adaptor supports
this functionality when the limit on the sales list maximum number of lines is not
enforced.
•
Golden Tax Invoice Workbench: You can use this workbench to:
1.
Edit receivables data in the Golden Tax Adaptor before you export the data.
2.
Generate the data file.
3.
Control invoice status.
Overview 1-3
•
Status Control: Status control is enabled in the Golden Tax Adaptor to ensure data
consistency. Once the data is exported from the Adaptor, you cannot modify it in
the workbench.
•
VAT Invoice Tracking: You can track VAT invoices from the Receivables
Transactions window. You can also track VAT invoices in the Golden Tax Invoice
Workbench and View Vat Invoices window.
•
Additional VAT Attributes: Chinese VAT regime classifies items by Item Model
and Tax Denomination. These attributes are mandatory for generating VAT. You
can configure the Inventory Item or Receivables Line Transaction flexfields to
define these attributes.
•
Item Cross-References: You can use item cross-reference functionality from Oracle
Inventory when the description to be printed on the VAT invoice is different from
the internal item description.
•
Auditing and Reconciliation: The application provides a discrepancy report that
helps you identify the data discrepancies between Oracle Receivables and the
Aisino Golden Tax System.
•
Master Data Export: The application provides support for exporting your item and
customer master data to the Aisino Golden Tax System.
•
Purging: You can purge data from the Golden Tax Adaptor tables to minimize the
data load and improve system performance.
1-4 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
2
Setup
This chapter covers the following topics:
•
Overview of Setting Up the Golden Tax Adaptor
•
Setting Profile Options
•
Setting Up Descriptive Flexfields
•
Defining Item Cross-References
•
Setting Up System Options
•
Setting Up Transfer Rules
•
Defining Master Items
•
Item Export
•
Customer Export
Overview of Setting Up the Golden Tax Adaptor
This flow shows the required setup for implementing the Golden Tax Adaptor.
Setup 2-1
Key setup steps include:
•
Enable Golden Tax Adaptor profile options
•
Configure descriptive flexfields for inventory item and receivables transaction lines
•
Define item cross-references (optional)
•
Define Golden Tax System options
•
Define transfer rules
•
Export customer and item master data
Setting Profile Options
You must enable the following profile options:
•
JMF: Golden Tax Enabled
•
JMF: Golden Tax Import Directory
2-2 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
User
Sys
Admin
Sys
Admin
Sys
Admin
Sys
Admin
Profile Option
User
User
Resp
App
Site
Required
Default
Value
JMF: Golden Tax
Enabled
-
-
-
-
Yes
Yes
No
Golden Tax Import
Directory
Yes
Yes
Yes
Yes
Yes
No
-
Yes
You can update the profile option
-
You can view the profile option value but you cannot change it.
No
You cannot view or change the profile option value.
JMF: Golden Tax Enabled:
This profile must be set to Yes to use the Golden Tax Adaptor feature. You can update
this profile option at the site level only.
Yes: Enables the Golden Tax Adaptor
No: Disables the Golden Tax Adaptor
JMF: Golden Tax Import Directory
Use the Golden Tax Import Directory profile option to define the default path of the
VAT invoices data file that is received from the Aisino Golden Tax System. The path
you specify here is defaulted when you run the Golden Tax Invoice Import program,
and it can be overridden. You can update this profile option at all levels.
Related Topics
See: Setting User Profile Options, Oracle Applications System Administrator's Guide and
Defining Preferences with User Profile Options, Oracle Applications System
Administrator's Guide.
Setting Up Descriptive Flexfields
The Chinese VAT regime classifies items by the following attributes:
•
Item Model
Setup 2-3
•
Tax Denomination
These attributes are required to create the VAT invoice.
Descriptive flexfields for Inventory Master Items and Receivables Line Transactions can
be configured to capture these attributes. You can assign any two attributes of these
flexfields for this purpose. Once the flexfields are configured, you can enter the values
when new items are created, or when receivables transactions are entered. When
available at both levels, the system uses the attributes entered on the receivables
transaction line. For a receivables transaction that is created for a non inventory item,
the descriptive flexfield at the AR transaction line level becomes very useful.
To define the inventory item descriptive flexfield:
1.
From the System Administrator responsibility, navigate to the Descriptive Flexfield
Segments window.
2.
In the Applications field, select Inventory (Items)
3.
Select an existing context or define a new context.
4.
Click Segments. The Segments Summary window appears. In the Segments
window you can assign any two attributes to define Item Model and Tax
Denomination.
2-4 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
5.
Save your work.
6.
Freeze the flexfield and compile.
To define the Receivables Line Transaction descriptive flexfield:
1.
From the System Administrator responsibility, navigate to the Descriptive Flexfield
Segments window.
2.
In the Applications field, select the Receivables Line Transaction flexfield.
3.
Select an existing context or define a new context.
Setup 2-5
4.
Click Segments. The Segments Summary window appears. In the Segments
window you can assign any two attributes to define Item Model and Tax
Denomination.
5.
Save your work.
6.
Freeze the flexfield and compile.
2-6 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
Defining Item Cross-References
You can use the item cross-reference feature in Oracle Inventory to define item
descriptions in the Golden Tax System. This is useful when the item description that
must be printed on the VAT invoice is different than the internal item description.
When receivables invoices are transferred to the Golden Tax Adaptor, the item
description from the cross-reference is transferred and printed on the VAT invoice.
To define item cross references:
1.
From the Inventory responsibility, navigate to the Cross Reference Types window.
2.
Enter a new cross-reference type or an existing type.)
3.
Click Assign. The Assign Cross References window appears.
4.
Select an Item and enter a Value (required).
Setup 2-7
5.
Save your work.
Setting Up System Options
Use the System Options window to define setup information for each operating unit.
The Chinese VAT regime enforces limitations for maximum amounts and maximum
memo lines for all VAT invoices. Therefore, if an AR invoice exceeds these limits, then it
must be split into multiple VAT invoices. You can define these limitations in the System
Options window.
To define system options:
1.
From the Golden Tax Adaptor responsibility, navigate to the System Options
window.
2-8 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
2.
Select the Golden Tax tab and enter data in the following fields:
•
•
Tax Registration Number: This is the transaction tax registration number of the
business establishment that is issuing the VAT invoice. In Oracle E-Business
Tax, you can define the tax registration number for a business establishment. A
business establishment can be a legal entity, an operating unit, an inventory
organization (warehouse), or a location. When a new receivables transaction is
created or imported from Oracle Order Management, the tax registration
number for the tax line is determined as follows:
•
If the inventory organization (warehouse) is specified on the transaction
line, then the tax registration number of the inventory organization is used.
Invoices imported from Oracle Order Management would most likely have
the warehouse specified in the invoice line.
•
If the inventory organization is not specified, then the tax registration
number of the legal entity is used.
•
If a single receivables invoice includes tax lines of different tax registration
numbers. For example, when invoice lines for different warehouses are
included in the same invoice, then the receivables invoice is split into
multiple VAT invoices because only a single VAT invoice can be issued
against a single tax registration number.
Max Amount: The maximum amount allowed on a single VAT invoice. This
limit is specified by the Chinese VAT regime for the business establishment
Setup 2-9
with the specified tax registration number.
•
Max Memo Line: The maximum lines allowed on a single VAT invoice. This
limit is specified by the Chinese VAT regime for the business establishment
with the specified tax registration number.
•
Currency Code: This value indicates the currency in which VAT invoices will
be issued. Receivables invoice amounts in any other currency will be converted
to this currency before they are transferred to the Golden Tax Adaptor. The
maximum amount limit is applied to the converted amount.
•
Tax Type: This value indicates the Chinese VAT tax type. In China, VAT
invoices must be created only when VAT is applicable; VAT invoices are not
generated for other tax types. Receivables invoices with tax lines belonging only
to this tax type are transferred to the Golden Tax Adaptor.
•
Split Transaction Line indicator: This attribute indicates how a receivables
invoice should be split when the invoice amount exceeds the maximum amount
limit. If the attribute is selected, then an invoice line is split and distributed
between two child invoices. Otherwise, the entire invoice line is moved to the
next child invoice. This example shows a receivables invoice with two lines:
Line No.
Line Amount (CNY)
1
6000
2
7000
The maximum amount limit is 10000 CNY. In this example, if the attribute is
selected, then the invoice is split into two child invoices as shown by these
examples:
1st Invoice:
Line No.
Line Amount (CNY)
1
6000
2
4000
2nd Invoice:
2-10 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
Line No.
Line Amount (CNY)
1
3000
If the attribute is not selected, then the entire line amount (7000 CNY) is shifted
to the second child invoice. However, if the invoice line amount itself exceeds
the maximum amount limit, then it is always split. In addition, if the unit price
exceeds the maximum amount limit, then that invoice is not transferred and an
exception is generated.
3.
Select the Batch Numbering tab.
4.
Select Automatic or Manual for batch number entry. This batch numbering refers to
the batches created when the Golden Tax Adaptor data is exported to a data file
from the workbench or when using the Golden Tax Invoice Export concurrent
program.
5.
Select the Item Source tab and enter the following attributes:
Setup 2-11
•
Item Name - In this region, define whether the item cross reference
functionality is applicable, and indicate how the item description that prints on
the VAT invoice is derived.
•
Item Description From Receivables Transaction: If you select this radio
button, then the item description on the receivables transaction line is
transferred to the Golden Tax Adaptor. For receivables transaction lines for
non-inventory items, the description on the transaction line is always
transferred.
•
Cross Reference: Select this radio button if the item description from the
item cross references should be transferred to the Golden Tax Adaptor.
•
Cross Reference Type: Select the cross reference type to specify which item
description is to be printed on the VAT invoices.
•
Master Item Description If No References Exist: This is applicable if you
have selected that the cross reference should be used, but you have not
defined the cross reference for an item. Select this check box if you want to
transfer the item description on the master item. If a cross reference is not
defined for an item and this attribute is not selected, then that receivables
invoice is not transferred to the Golden Tax Adaptor, and an exception
message displays on the report that is created when you run the
Receivables Transfer to Golden Tax concurrent program. You can then
define a cross reference for the specific item and run the transfer.
2-12 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
•
•
Latest Reference If Multiple References Exist: This is applicable when you
have selected the cross reference radio button, but a specific item has
multiple cross references defined against it under the cross reference type
indicated in this window. If this check box is selected, then the most recent
cross reference is transferred to the Golden Tax Adaptor. When multiple
cross references exist for an item and this check box is not selected, then
that receivables transaction is not transferred to the Golden Tax Adaptor,
and an exception message displays on the report that is created when you
run the Receivables Transfer to Golden Tax concurrent program. You can
resolve the exception by deleting the invalid cross references and run the
transfer.
Item Model and Tax Denomination: In this region, define the contexts and
attributes of the Inventory Item Descriptive flexfield and the Receivables Line
Transaction flexfield that are configured for capturing and storing these
additional Golden Tax attributes:
•
Item Model
•
Tax Denomination
These attributes are mandatory for generating VAT invoices, and you must set
up at least one of these flexfields.
Setting Up Transfer Rules
You can set up transfer rules to define the filter criteria for your transfer of receivables
invoices to the Golden Tax Adaptor. You can define multiple transfer rules within an
operating unit, and you can set up one rule as the primary rule that is provided by
default when you run the transfer program.
To set up transfer rules:
1.
From the Golden Tax Adaptor responsibility, navigate to the Transfer Rules
window.
Setup 2-13
2.
Select an Operating Unit (required.)
3.
Enter a Rule Name (required.)
4.
Select the Primary Rule check box if this is the primary rule. You can have only one
primary rule that is effective in an operating unit. The primary rule is provided by
default when you run the Receivables Transfer to Golden Tax process.
5.
Select the Sales List Enabled check box to create sales list VAT invoices. If you select
this check box, then you are not required to split the receivables transaction
according to the maximum lines limit.
6.
Enter a description.
7.
Enter Effective Dates (required.)
8.
Exclude or include specific receivables transaction types. If you include a specific
transaction type, then only the receivables transactions with that transaction type
are transferred to the Golden Tax Adaptor. If you exclude a specific transaction
type, then all receivables transactions except those that belong to this transaction
type are transferred.
9.
Select the Descriptive Flexfield tab.
10. On the Descriptive Flexfield tab, set set transfer rules using the Receivables
Transaction Information Flexfield attributes. Similar to the Transaction Type in step
8, you can exclude or include specific flexfield contexts and attributes.
11. Select the Currency tab.
2-14 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
12. You can define the transfer rule based on invoice currency. You can select to
transfer invoices that are created in a specific currency or in all currencies. For
example, if you are working with a foreign currency and you set this to
Non-Golden Tax Currencies, then only foreign currency invoices using this rule are
transferred.
13. Save your work.
Defining Master Items
When setting up the Inventory Item Descriptive flexfield, you can assign any two
attributes to define Item Model and Tax Denomination. Define these attributes when
you create new items.
To define master items:
1.
From the Inventory responsibility, navigate to the Master Item window.
2.
Enter descriptive values for the flexfield attributes for Item Model and Tax
Denomination.
Setup 2-15
Item Export
The Golden Tax Item Export concurrent request exports item related information from
the Oracle application into a flat file. The output file can then be imported into the
Aisino Golden Tax System.
This exportation eliminates the need to manually create item master records in the
Aisino Golden Tax System. If item cross-reference functionality is used, then the
appropriate cross references are exported. You can also use Item Descriptive flexfields
to set up and define item model attributes.
Parameters
Parameter
Required
Default Value
List of Values
Master Organization
Yes
-
Master Organizations of
Operating Unit selected
Item Number From
No
-
-
Item Number To
No
-
-
Category Set
No
-
-
2-16 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
Parameter
Required
Default Value
List of Values
Item Category Name
From
No
-
Category set chosen
Item Category Name
To
No
-
Category set chosen
Item Name Source
Yes
-
Master Item Description and
Latest Item Cross Reference
Description
Cross Reference Type
Yes if you select
Latest Item Cross
Reference Description
for Item Name Source
-
All cross reference types
Item Status
No
-
Item status
Creation Date From
No
-
-
Creation Date To
No
-
-
To run Golden Tax Item Export:
1.
From the Golden Tax Adaptor responsibility, navigate to the Golden Tax Interface
Programs window.
2.
In the Name field, select Golden Tax Item Export. The Parameters window appears.
Setup 2-17
3.
Enter request parameters and click OK.
4.
In the Golden Tax Interface Programs window, click Submit.
2-18 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
This example shows the flat file produced from the Golden Tax Item Export
concurrent request:
Customer Export
The Golden Tax Customer Export concurrent request exports customer-related
information from the Oracle application to a flat file. The output file can then be
imported into the Aisino Golden Tax system.
Parameters
Parameter
Required
Default
Value
List of Values
Customer Number From
-
-
-
Setup 2-19
Parameter
Required
Default
Value
List of Values
Customer Number To
-
-
-
Customer Name From
-
-
-
Customer Name To
-
-
-
Creation Date From
-
-
-
Creation Date To
-
-
-
To run Golden Tax Customer Export:
1.
From the Golden Tax Adaptor responsibility, navigate to the Golden Tax Interface
Programs window.
2.
In the Name field, select Golden Tax Customer Export. The Parameters window
appears.
2-20 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
3.
Enter request parameters and click OK.
4.
In the Golden Tax Interface Programs window, click Submit.
This example illustrates the flat file that is produced from the Golden Tax Customer
Export concurrent request:
Setup 2-21
3
Golden Tax Process
This chapter covers the following topics:
•
Overview
•
Receivables Invoices
•
Transferring Receivables Invoices to the Golden Tax Adaptor
•
Golden Tax Invoice Workbench
•
Golden Tax Invoice Export
•
Golden Tax Invoice Import
•
Viewing VAT Invoices
•
Golden Tax Invoice Purge
•
Credit Memo Process
•
Handling Exception Scenarios
Overview
This flowchart shows the key processes of the Golden Tax system:
Golden Tax Process 3-1
The key processes for a typical workflow are:
•
Create receivables invoices manually or by using auto-invoice from Oracle Order
Management.
•
Transfer receivables transactions to the Golden Tax Adaptor.
•
Modify the data in the Adaptor using the Golden Tax Invoice Workbench.
•
Export the invoice information either from the Golden Tax Invoice Workbench or a
separate concurrent program.
•
Import the flat file into the Aisino Golden Tax System (perform this activity in the
Golden Tax software.)
3-2 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
•
Generate corresponding VAT invoices in the Aisino Golden Tax System (perform
this activity in the Golden Tax software.)
•
Export the VAT invoice information from the Aisino Golden Tax System (perform
this activity in the Golden Tax software.)
•
Import the VAT invoices data file back into the Golden Tax Adaptor.
Receivables Invoices
You can manually create receivables invoices, debit memos, and credit memos, or you
can create them using auto-invoice in Oracle Order Management. Invoices must be in a
Complete status before you can transfer them to the Golden Tax Adaptor.
After accounts receivable (AR) invoices are created, you can run the Receivable Transfer
to Golden Tax Adaptor concurrent request.
Transferring Receivables Invoices to the Golden Tax Adaptor
The Receivables Transfer to Golden Tax Adaptor concurrent request transfers the
receivables invoices, debit memos, and credit memos that are in Complete status to the
Golden Tax Adaptor. You can set up transfer rules that identify specific invoices so that
only the desired invoices are transferred. Transfer rules eliminate the need to specify
different parameters each time you run the transfer program.
The Receivables Transfer to Golden Tax Adaptor concurrent program:
•
Identifies the receivables invoices, debit memos, and credit memos that are at
Complete status based on the transfer rules for the current operating unit. Only
credit memos that are applied to invoices are considered for the transfer.
Golden Tax Process 3-3
•
Examines invoice-splitting limits and criteria, and splits receivables invoices into
multiple child Golden Tax Adaptor invoices, accordingly. The program creates one
VAT invoice for each Golden Tax Adaptor invoice. The criteria for invoice splitting
is as follows:
•
Tax Registration Number: This value refers to the tax registration number of
the business establishment that is creating the invoice. This number maps to the
HQ Tax Registration Number on the tax lines. You can view the tax registration
number for each invoice line by drilling down to the tax details for each
receivables transaction line from the Receivables Transaction window. The
number shown under HQ Registration Number represents the tax registration
number of the business establishment. In this case, warehouse (Inventory
Organization) is specified on the invoice line. The Warehouse Name column is
available on the More tab on the Receivables Transaction Lines window. The
tax registration number of the business establishment corresponding to this
inventory organization is updated on the tax lines. If the warehouse is not
specified or no tax registration is defined for this warehouse, then the tax
registration of the legal entity establishment is updated on the tax lines.
When a single receivables invoice has invoice lines pertaining to different tax
registration numbers, then it is split into multiple child invoices in the Adaptor
so that one child invoice pertains to a single tax registration number. One VAT
invoice cannot be issued for more than one tax registration number.
•
Tax Code: A single VAT invoice cannot have more than one tax code.
Therefore, if different invoice lines of a receivables invoice have different tax
codes, then it is split into multiple child invoices in the Adaptor so that one
child invoice only has lines belonging to the same tax code.
•
Maximum Amount Limit: This value is specified for each tax registration
number in the System Options window. If this amount limit is exceeded, then
the receivables invoice is split into multiple child invoices in the Adaptor.
•
Maximum Memo Lines Limit: This value is specified for each tax registration
number in the System Options window. If this limit is exceeded, then the
receivables invoice is split into multiple child invoices in the Adaptor.
However, if the transfer rule that is being used indicates that sales list is
applicable, then this limit is ignored and the receivables invoices are not split
according to this limit.
•
Splitting Hierarchy: The application enforces the splitting criteria described
previously as follows:
1.
The receivables invoice is split by tax registration number.
2.
For each tax registration number, the lines are further split by tax code.
3-4 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
3.
Lines are further split based on the limits for maximum amount and
maximum memo lines. If sales list is applicable, then the maximum memo
lines limit is not applied and only the maximum amount limit is applied.
•
For foreign currency invoices with VAT tax type lines, first converts the amounts to
Chinese currency before transferring them to the Adaptor. The limit for maximum
amount is also applied on the converted amount in Chinese currency.
•
Item Model and Tax Denomination: For receivables transactions that are
transferred to the Golden Tax Adaptor, transfers Item Model and Tax
Denomination values for each line to the Adaptor. These values can be defined in
the item descriptive flexfield when you create the master items or in the line
transaction flexfield when you create receivables transactions. The program first
looks at the receivables line transaction flexfield. If no values are available, then it
refers to the inventory item flexfield for that item. If no values are found in either
flexfield, then the application will not transfer the receivables invoice. It displays
the exception error message in the report output of the program request.
•
Item Description: Retrieves the item description from the appropriate
cross-reference type rather than from the item master when item cross-reference
functionality is used.
•
Transfers the Customer Address, Customer Tax Registration Number, Customer
Bank Address, and Bank account number of the customer's bill-to site while
transferring the receivables transactions.
Parameters
Parameter
Required
Default Value
List of Values
Transfer Rule
Yes
Primary Rule Name
Transfer Rules LOV
Customer Number
From
No
-
Customer number in customer
table (organization type)
Customer Number To
No
Customer Number
From
Customer number in customer
table (organization type)
Customer Name From
No
-
Customer name in customer
table (organization type)
Customer Name To
No
Customer Name From
Customer name in customer
table (organization type)
Golden Tax Process 3-5
Parameter
Required
Default Value
List of Values
GL Period
Yes
-
GL period without unopened
status
GL Date From
No
-
-
GL Date To
No
GL Date From
-
Transaction Batch From
No
-
Transaction Batch
Transaction Batch To
No
Transaction Batch
From
Transaction Batch
Transaction Number
From
No
-
AR transaction number
Transaction Number To
No
Transaction Number
From
AR transaction number
Transaction Date From
No
-
-
Transaction Date To
No
Transaction Date
From
-
Document Number
From
No
-
AR document number
Document Number To
No
Document Number
From
AR document number
To transfer receivables invoices to the Golden Tax Adaptor:
1.
From the Golden Tax Adaptor responsibility, navigate to the Golden Tax Interface
Programs window.
2.
In the Name field, select Receivables Transfer to Golden Tax Adaptor from the list
of values, and click OK. The Parameter window appears.
3-6 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
3.
Enter request parameters and click OK.
Golden Tax Process 3-7
To view output of the Receivable Transfer to Golden Tax Adaptor request:
You can view summary and detailed output of the receivables invoices that were
successfully transferred or invoices that failed to transfer. In case of failure, the reason
for the failure appears.
1.
From the Golden Tax Adaptor responsibility, navigate to the Requests window. The
Find Requests window appears.
3-8 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
2.
Enter find request parameters and click Find. The Requests window appears and
displays a list of requests.
Golden Tax Process 3-9
3.
Select the request that you want to view, and click View Output. The Receivable to
Golden Tax Invoice Transfer XML Publisher report displays summary and detailed
transfer information.
Exception Messages
The Receivables Transfer to Golden Tax Adaptor program identifies and reports
these exceptions:
3-10 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
•
If the unit price of one AR transaction line is greater than the maximum amount
limit defined in system options, then the program does not transfer that AR
transaction and an exception message appears in the report output.
•
When the transfer program finds a receivable transaction line that has multiple
tax lines of the VAT tax type, the program does not transfer that AR transaction
and an exception message appears in the report output. In the Chinese VAT
regime, multiple tax codes of tax type VAT cannot be levied on the same
invoice line.
•
If the program does not find Item Model or Tax Denomination values in either
the Receivable Line Transaction flexfield or the Inventory Item flexfield, then
the program does not transfer that AR transaction and an exception message
appears in the report output.
•
If no system options are defined for the tax registration number of the tax lines
of the receivables transaction, then the program does not transfer that AR
transaction and an exception message appears in the report output.
•
If the HQ Tax Registration Number is not available on any tax line of the
receivables transaction, then the program does not transfer that AR transaction
and an exception message appears in the report output.
•
If the Tax Registration Number is not defined for the Customer Bill-to site of the
receivables transaction, then the program does not transfer that AR transaction
and an exception message appears in the report output.
•
If item cross-references are used but the program cannot derive the item
cross-reference accurately, then the program does not transfer that AR
transaction and an exception message appears in the report output.
Golden Tax Invoice Workbench
You can use the Golden Tax Invoice Workbench to review the receivables invoices
transferred from Oracle Receivables, and to make slight modifications to the data before
exporting. You can also use the Golden Tax Invoice Workbench to track the VAT
invoices and to manage invoice status. Folder functionality is enabled for the
workbench, and you can set up the workbench columns according to your specific
requirements.
To use the Golden Tax Invoice Workbench:
1.
From the Golden Tax Adaptor responsibility, navigate to the Golden Tax Invoice
Workbench window. The Find Invoices window appears.
Golden Tax Process 3-11
2.
Enter search parameters and click Find. The Invoices window (Workbench)
appears.
3.
The Golden Tax Adaptor creates a unique number, called the Transaction Number,
for each split child invoice of the receivables invoice. When a single receivables
invoice is split into multiple child invoices, each child invoice has a unique
transaction number, although all of the child invoices belong to the same
receivables invoice. In the Aisino Golden Tax System, separate VAT invoices are
created for each invoice in the Golden Tax Adaptor.
3-12 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
4.
Invoice Status control is enabled for the invoices in the Adaptor to ensure better
control of data modifications. Invoices can have the following statuses:
•
Draft: The initial status when the invoice is transferred from receivables.
•
Generated: Updated to Generated when successfully exported to the data file.
•
Completed: Updated to Completed when the VAT invoice is successfully
imported against this invoice.
•
Cancelled: Updated to Cancelled if the corresponding VAT invoice is in
cancelled status in the Aisino Golden Tax System. The invoice is updated to this
status automatically during import, but it can also be manually updated.
•
Failed: This status indicates that the invoice import into the Aisino Golden Tax
System failed. You should manually update the invoice to this status.
5.
The Bank Account Number appears in full or partially masked, depending on the
setting of the profile option CE: Mask Internal Bank Account Numbers.
6.
Define the following actions on the workbench:
•
Data Modification: The invoice is at Draft status in the Adaptor upon its
transfer from receivables. When the status is Draft, you can modify the
Customer Name, Invoice Description, Customer Address, Bank Name, and
Bank Account Number on the header. Then you can modify Item Description
and Item Model in the invoice line. You cannot change the quantities and
amounts.
•
Disable Invoice line: You can disable a specific invoice line. This line is not
exported to the data file.
•
Delete Adaptor Invoice: You can delete a particular Invoice Header. When you
run the Receivables Transfer to Golden Tax Adaptor process, the deleted
receivables invoice is again transferred to the Golden Tax Adaptor. If you delete
a child invoice, then all child invoices belonging to the same parent receivables
invoice are also deleted.
•
Credit Memo Description: If the credit memo transferred from receivables is
applied to a split invoice, then you can enter the appropriate invoice category
and VAT invoice number in the description of the credit memo.
•
Change Invoice Status: You can change the status of the invoice in the Golden
Tax Adaptor. The next invoice status depends on the current invoice status.
This table shows the next invoice status based on the current status:
Golden Tax Process 3-13
Current Status
Next Allowed Status for Manual Update
Draft
Cancelled
Generated
Failed
Completed
None
Failed
Draft
Cancelled
Draft
Note: When you update the status from Cancelled to Draft, a
new version of the invoice is created in the Adaptor if the
current version is already associated with a VAT invoice. You
can mass change the status by selecting several invoices. All of
the selected invoices must be in the same status or the change is
not allowed.
7.
View invoice lines by selecting a transaction and clicking Lines. The Lines window
appears and displays the line details.
8.
When you have made all adjustments and are ready to create the flat file for import
into the Aisino Golden Tax System, select the desired invoices and click Generate in
the Invoices (Workbench) window. The Generate window appears and displays the
batch number. Click OK.
3-14 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
Note: If you selected manual numeric rule for VAT invoice batch,
then you must enter a batch number when you click Generate.
After you enter the batch number, you can click OK to submit the
transfer, or you can click Cancel to cancel the transfer.
A new concurrent request will be created to export the Invoice data
in the Adaptor to a data file that can be imported into the Aisino
Golden Tax System. However, if you do not have permission to
view the complete bank account number according to the profile
option; CE: Mask Internal Bank Account Numbers, then you cannot
export the data to the file.
9.
View related VAT invoices by clicking View VAT Invoice. If you have not imported
the VAT invoice, then the View VAT Invoice window will be blank.
Note: You can also view VAT invoices by selecting View VAT
Invoice from the Golden Tax Adaptor responsibility. See: Viewing
VAT Invoices, page 3-22.
Golden Tax Process 3-15
Golden Tax Invoice Export
When data modifications are not required in the workbench before the invoice data is
exported to a data file, you can directly export the data using the Golden Tax Invoice
Export concurrent program. When you export from the Golden Tax Invoice Workbench,
the application runs the same program. After you export invoices to a data file, the
status of the selected invoices is updated to Generated. The output of the Golden Tax
Invoice Export concurrent program is a data file, which you can save to any location.
Then, you can import the data file into the Aisino Golden Tax system. To successfully
export the data, you must have full access to view the bank account number according
to the profile option which is CE: Mask Internal Bank Account Numbers.
The application creates a new batch when the data is exported for each run. You can set
batch numbering in the system options to Manual or Automatic. If you select manual
numbering, then you must enter the batch number in the Parameters window. You can
also regenerate the data file by selecting the Regeneration run option. Then, you must
enter the batch number of the export that you regenerate.
Parameters
Parameter
Required
Default Value
List of Values
Operating Unit
Yes
Current Operating Unit
Refer to MOAC
Generation Option
Yes
New Batch
New Batch and
Regeneration
3-16 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
Parameter
Required
Default Value
List of Values
Transfer Rule
No
-
All transfer rules per
selected Operating Unit
Export Batch Number
No
Max batch number plus
1 for Automatic Batch
number. Blank for
Manual Batch
Numbering
-
Customer Number
No
-
-
Customer Name
No
-
-
Taxpayer ID
No
-
-
AR Transaction
Number From
No
-
-
AR Transaction
Number To
No
-
-
AR Transaction Date
From
No
-
-
AR Transaction Date
To
No
-
-
AR Transaction GL
Date From
No
-
-
AR Transaction GL
Date To
No
-
-
AR Transaction Batch
From
No
-
-
AR Transaction Batch
To
No
-
-
Transaction Class
No
-
-
Golden Tax Process 3-17
Parameter
Required
Default Value
List of Values
Generated Batch
Number
Yes if Generation
Option is
Regeneration
-
All existing Batch ID
according to Operating
Unit selected
To export Golden Tax invoices:
1.
From the Golden Tax Adaptor responsibility, navigate to the Golden Tax Interface
Programs window.
2.
In the Name field, select Golden Tax Invoice Export from the list of values. The
Parameters window appears.
3.
Click OK to return to the Golden Tax Interface Programs window.
4.
Click Submit.
3-18 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
To view request output:
1.
From the Golden Tax Adaptor responsibility, navigate to the Requests window.
2.
Select your Golden Tax Invoice Export request and click View Output. This
example illustrates the flat file that is created:
The export program will perform these validations:
•
Verifies that you have access to view the complete bank account number
according to the profile option which is CE: Mask Internal Bank Account
Numbers. Data export is allowed only if you have complete access and an
exception message appears in the log.
•
Batch numbering is manual; however, if you do not enter a batch number in the
parameters window, then the export will fail and an exception message will
appear in the output.
•
For credit memos, validation is completed if the description is prefixed with the
Golden Tax Process 3-19
corresponding invoice category and VAT invoice number against the credit
memo for which it is issued. If the prefix is missing, then the credit memo is not
exported and the exception appears in the output.
•
If any mandatory field is missing or the field lengths exceed the format
prescribed by Aisino, then the exception is shown in the output by commenting
the faulty lines as follows:
//20030311001~~2~~Oracle CDC~~320123740522327~~1/F,Incubator Building 2-A
Zhongguancun Software Park82784488~~Bank of China 2378798798798~~
~~TOM~~JASON~~~~20041213~~Bank of China 441002021000 //90#
GAS~~KG~~1212~~1000~~2649.57~~0.17~~0000~~0~~450.43 //93#
GAS~~KG~~2211~~2000~~7008.55~~0.17~~0000~~0~~1191.45
Golden Tax Invoice Import
After you successfully create and print VAT invoices from the Aisino Golden Tax
System, you can then import VAT invoice information from the Aisino Golden Tax
system. You can import this VAT invoice data into the Golden Tax Adaptor using the
Golden Tax Invoice Import program. When you import this data, the invoices data in
the Golden Tax Adaptor is updated with the corresponding VAT invoice data, such as
VAT invoice number, date, VAT amount, and so on. When the VAT invoice data is
successfully imported against an invoice in the Adaptor, the status of the invoice
changes to Completed. The output of the report is an XML Publisher report that
summarizes the VAT invoices imported into the Adaptor successfully and displays an
exception message for any failure.
To import VAT invoices:
1.
From the Golden Tax Adaptor responsibility, navigate to the Golden Tax Interfaces
Programs window (Request Set.)
2.
In the Request Set field, select Golden Tax Invoice Import.
3-20 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
3.
In the Parameters field, enter the path of the flat file that is to be imported. The path
entered on the profile JMF: Golden Tax Import Directory is provided by default for
this parameter. You can override the default.
4.
Click Submit.
To view Golden Tax Invoice Import request output:
1.
From the Golden Tax Adaptor responsibility, navigate to the Requests window
from the View toolbar.
Golden Tax Process 3-21
2.
Select your request and click View Output. The XML report appears. This example
illustrates the result of the VAT Invoice Import request.
Viewing VAT Invoices
Use the View VAT Invoice window to view the VAT invoices imported from the Aisino
Golden Tax system and the corresponding receivables Invoice.
Parameters
Parameter
Required
Default Value
List of Values
Operating Unit
Yes
Default Operating
Unit
LOV from the security profile
definition Default OU from system
profile: MO: Default Operating Unit
3-22 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
Parameter
Required
Default Value
List of Values
Tax Registration
Number
Yes
-
-
Customer Name
No
-
LOV: from all the customer names
that exist in GTA table whose source
is GT
Customer Tax
Registration Number
No
-
LOV: from all the taxpayer ID that
exist in GTA table whose source is
GT
Receivables
Transaction Numbers
No
-
-
VAT Invoice
Numbers
No
-
LOV: from all the VAT invoice
numbers that exist in GTA table
whose source is GT
Invoice Dates
No
-
-
Total Amounts
No
-
-
Status
No
-
-
To view VAT invoices:
1.
From the Golden Tax Adaptor responsibility, navigate to the Find VAT Invoices
window.
Golden Tax Process 3-23
2.
Enter VAT invoice search parameters and click Find. The View VAT Invoice
Summary window appears.
In this window, all fields are protected from update and you cannot create new
records.
When you select a VAT invoice and click View GTA Invoice, the Golden Tax
Invoice Workbench window appears and displays the related Golden Tax Adaptor
invoice information.
3-24 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
When you select a VAT invoice and click Open, the View VAT Invoice window
appears and displays VAT invoice details.
This window displays the same information as the VAT Invoice window opened
from the Golden Tax Invoice Workbench. In this window, you can also click View
GTA Invoices to find and view the related Golden Tax Adaptor invoice.
To view VAT invoices from receivables transactions:
You can also view VAT invoices from the Receivables Transaction window.
1.
Navigate to the Action Menu and select View VAT Invoice.
Golden Tax Process 3-25
2.
View all corresponding VAT invoices against this receivables invoice. Drill down to
the VAT invoice lines, or view the corresponding Golden Tax Adaptor invoice.
Golden Tax Invoice Purge
As data in the Golden Tax Adaptor accumulates over time, the performance of inquiries
and reports can deteriorate. You can delete obsolete data that you no longer need to
maintain in the system by using the Golden Tax Invoice Purge concurrent request. This
concurrent request checks the receivables tables to ensure that the corresponding
receivables invoice information is also purged before it purges the data in the Golden
Tax Adaptor.
Parameters
Parameter
Require
d
Default
Value
List of Values
Operating Unit
Yes
-
All Operating Units assigned to current user
3-26 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
Parameter
Require
d
Default
Value
List of Values
Customer name
No
-
All customer names
Transaction GL date from
Yes
-
Closed GL period dates
Transaction GL date to
Yes
-
Closed GL period dates
To purge Golden Tax Adaptor invoices:
1.
From the Golden Tax Adaptor responsibility, navigate to the Golden Tax Interface
Programs window.
2.
In the Name field, select Golden Tax Invoice Purge from the list of values and click
OK. The Parameters window appears.
3.
Enter request parameters and click OK.
4.
From the Golden Tax Interface Programs window, enter request settings and click
Submit.
Golden Tax Process 3-27
Credit Memo Process
When a credit memo is issued to a customer, it must be processed through the Aisino
Golden Tax system, just as an invoice is processed, and a value-added tax (VAT) invoice
must be generated. Credit memos can be issued only against a single VAT invoice
number in the Golden Tax system, and a single credit memo cannot reference multiple
VAT invoices. The description of the credit memo must include the invoice category
and invoice number of the original VAT invoice against which the credit memo was
issued.
The Receivables Transfer to Golden Tax Adaptor process performs these additional
validations when a credit memo is transferred to the Adaptor:
•
Verifies the VAT invoice number of the receivables invoice against which the credit
memo is applied, and prefixes the invoice category and invoice number of the VAT
invoice number to the description of the credit memo in the Adaptor.
•
If the credit memo is not applied to any invoice, then that credit memo is not
transferred and the exception message appears on the report output.
•
If the credit memo is applied to multiple invoices, then that credit memo is not
transferred and the exception message appears on the report output.
•
If the VAT invoice number is not available in the Adaptor for the parent receivables
3-28 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
invoice, then that credit memo is not transferred and the exception message
displays on the report output.
•
If the parent receivables invoice is not available in the Adaptor, then the credit
memo is transferred and a warning message appears in the output. You must
manually add a prefix to the description of this credit memo. A credit memo can be
issued against a historical invoice that was created before the Golden Tax Adaptor
was implemented.
•
If the credit memo is applied to a receivables invoice that is split into multiple VAT
invoices, then that credit memo is transferred and a warning message appears in
the output. You must manually add a prefix to the description of this credit memo.
Once the credit memo is transferred to the Adaptor, the remaining processes for
generating VAT invoices are similar to those for generating regular invoices.
Handling Exception Scenarios
This section provides details for handling some of the exception scenarios that you
encounter.
VAT Invoice Cancellation
After you create a VAT invoice and import it into the Golden Tax Adaptor, you might
need to cancel this VAT invoice and issue a new VAT invoice in its place. In the Aisino
Golden Tax system, you can cancel a VAT invoice and create a new VAT invoice against
the same imported data. However, you cannot import this VAT invoice into the Golden
Tax Adaptor because the corresponding Adaptor invoice already has a VAT invoice
against it. Therefore, you must first delete the VAT invoice number using the Golden
Tax Invoice workbench and then re-import the new VAT invoice number.
You might have to cancel the VAT invoice in the Aisino Golden Tax system because of a
printing error. If the VAT invoice is not yet imported back into the Adaptor, then no
additional action is required. When a new VAT invoice is generated, you can import it
directly into the Adaptor. Cancelled VAT invoices cannot be imported into the Adaptor.
Failure to Import Into the Aisino Golden Tax System
When you import the data file exported from the Adaptor into the Aisino system, the
import might fail for some invoices. If this failure occurs, go to the Golden Tax Invoice
Workbench and change the status of the invoice from Generated to Failed. When you
identify the reason for failure, you can change the status from Failed to Draft, make
modifications on the workbench, export the invoice to a data file, and then import this
data file into the Aisino system.
Golden Tax Process 3-29
4
Reports
This chapter covers the following topics:
•
Reports Overview
•
Golden Tax Discrepancy Report
•
Golden Tax Invoice Mapping Report
Reports Overview
Golden Tax Adaptor provides XML Publisher-based analysis reports for reconciliation
purposes. These reports are available:
•
Golden Tax Discrepancy Report
•
Golden Tax Invoice Mapping Report
Golden Tax Discrepancy Report
When you use the Golden Tax Adaptor, the application creates these types of data for
invoices, credit memos, and debit memos:
•
Data in Oracle Receivables for these transactions
•
Transaction data transferred from receivables.
During transfer, receivables invoices may have been split into multiple child
invoices in the Adaptor. Data in the Adaptor may have also been modified before
exportation to a data file.
•
Value-added tax (VAT) invoice data imported from the Aisino Golden Tax system.
This data may contain discrepancies because:
•
Data in the Golden Tax Adaptor may have been modified on the workbench
Reports 4-1
before it was exported to a flat file.
•
Data imported into the Aisino Golden Tax system may have been modified in
that system before the VAT invoices were generated.
•
Data in receivables may have been modified after the data was transferred to
the Adaptor. Though only completed invoices are transferred, you can change
the invoice status to Incomplete and make modifications.
•
VAT calculations in the Aisino Golden Tax system may differ slightly and may
contain slight rounding errors.
You must identify discrepancies because VAT invoices are legal documents and the
data in Oracle Receivables, especially VAT calculations, should match the data in the
Aisino Golden Tax system. You can use the Golden Tax Discrepancy Report to identify
the discrepancies between these two systems. This report identifies discrepancies
between data in receivables, receivables data transferred into the Golden Tax Adaptor,
and VAT invoice data imported from the Aisino Golden Tax system. Report output is
an XML Publisher report that displays the discrepancies in separate headers and lines.
You can use this report to reconcile the data and make adjustments.
In case of a discrepancy, the report displays the values from Oracle Receivables, the
Golden Tax Adaptor, and the Golden Tax System in separate columns. The values in the
Golden Tax system represent the VAT invoice data imported from the Aisino Golden
Tax System into the Adaptor.
Parameters
Parameter
Required
Default Value
List of Values
Export Batch Number
From
No
-
All existing export batch
numbers
Export Batch Number
To
No
-
All existing export batch
numbers greater than Export
Batch Number From
Transaction Type
No
-
Transaction types under
classes Invoice, Debit Memo,
and Credit Memo
Customer Number
From
No
-
AR Customer number in
customer table (Type of
Organization)
4-2 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
Parameter
Required
Default Value
List of Values
Customer Number To
No
Customer Number
From
AR Customer number in
customer table (Type of
Organization)
Customer Name
No
-
AR Customer name in
customer table (Type of
Organization)
GL Period
No
-
GL period without unopened
status
GL Date From
No
-
-
GL Date To
No
GL Date From
-
Transaction Batch From
No
-
Transaction Batch
Transaction Batch To
No
Transaction Batch
From
Transaction Batch
Transaction Number
From
No
-
AR transaction number
Transaction Number To
No
Transaction Number
From
AR transaction number
Transaction Date From
No
-
-
Transaction Date To
No
Transaction Date From
-
Document Number
From
No
-
AR document number
Document Number To
No
Document Number
From
AR document number
Original Currency
No
Functional currency
Currency in GL
Primary Sales Person
No
-
Sales Person Name from Sales
Person definition
Reports 4-3
To run the Golden Tax Discrepancy Report:
1.
From the Golden Tax Adaptor responsibility, navigate to the Golden Tax Analysis
Reports window.
2.
In the Name field, select Golden Tax Discrepancy Report from the list of values. The
Parameter window appears.
3.
Enter report parameters and click OK.
4.
Enter report settings and click Submit.
4-4 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
The report displays the discrepancies within different sections for each receivables
invoice:
•
Header: In this section, the discrepancies in the header attributes, such as
Address, Bank Name, Bank Account Number, and Amounts, appear.
•
Lines: In this section, discrepancies in the line attributes, such as Item
Description and Model, appear.
•
Missing AR lines: In this section, AR lines that are present in receivables but not
in the Adaptor, or vice versa, appear. This discrepancy arises when a new line
is added, or an existing line is deleted from a receivables invoice after it is
transferred to the Adaptor.
•
Unmatched lines: When the VAT invoice lines do not match the lines of the
corresponding invoices in the Golden Tax Adaptor, then both lines appear
Reports 4-5
separately.
Golden Tax Invoice Mapping Report
The Golden Tax Invoice Mapping Report prints the receivables invoice information and
the corresponding VAT invoice information. This report groups all of the VAT invoices
issued for a single receivables invoice and displays the amounts.
Parameters
Parameter
Required
Default
Value
List of Values
Tax Registration Number
No
-
All tax registration numbers defined
on the System Options window
under the current Operating Unit
Transaction Source
No
-
All AR transaction sources
AR Customer Name
No
-
All customer names
Golden Tax Invoice
Number From
No
-
All GT invoice numbers stored in
GTA
Golden Tax Invoice
Number To
No
-
All GT invoice numbers stored in
GTA
Golden Tax Invoice Date
From
No
Current
date
Calendar
Golden Tax Invoice Date
To
No
Current
date
Calendar
AR Transaction Number
From
No
-
All AR transaction numbers stored
in GTA
AR Transaction Number
To
No
-
All AR transaction numbers stored
in GTA
AR Transaction Date
From
No
Current
date
Calendar
AR Transaction Date To
No
Current
date
Calendar
4-6 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
To run the Golden Tax Invoice Mapping Report:
1.
From the Golden Tax Adaptor responsibility, navigate to the Golden Tax Analysis
Reports window.
2.
In the Name field, select Golden Tax Invoice Mapping Report from the list of
values. The Parameter window appears.
3.
Enter report parameters and click OK.
4.
Enter report settings and click Submit.
Reports 4-7
4-8 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
A
Windows and Navigator Paths
This appendix covers the following topics:
•
Windows and Navigator Paths
Windows and Navigator Paths
Although your system administrator may have customized your navigator, typical
navigator paths are presented in the following table: Text in brackets ([ ]) indicates a
button.
Window Name
Navigation Path
Assign Cross References
Inventory > Items > Cross References [Assign]
Cross Reference Types
Inventory > Items > Cross References
Descriptive Flexfield Segments
System Administrator > Application >
Flexfield > Descriptive > Segments
Generate
Golden Tax Adaptor > Golden Tax Invoices >
Golden Tax Invoice Workbench [Find]
[Generate]
Golden Tax Analysis Reports
Golden Tax Adaptor > Reports > Analysis
Reports
Golden Tax Interface Programs
Golden Tax Adaptor > Interfaces > Interface
Programs
Windows and Navigator Paths A-1
Window Name
Navigation Path
Invoices
Golden Tax Adaptor > Golden Tax Invoices >
Golden Tax Invoice Workbench [Find]
Golden Tax Adaptor > Golden Tax Invoices >
View VAT Invoice [Open] [View GTA
Invoice]
Golden Tax Adaptor > Golden Tax Invoices >
Golden Tax Invoice View
Lines
Golden Tax Adaptor > Golden Tax Invoices >
Golden Tax Invoice Workbench [Find] [Lines]
Master Item
Inventory > Items > Master Items
Requests
Golden Tax Adaptor > (M) View > Requests
Segments Summary (Item)
System Administrator > Application >
Flexfield > Descriptive > Segments [Segments]
System Options
Golden Tax Adaptor > Setup > System
Options
Transactions
Receivables > Transactions > Transactions
Transfer Rules
Golden Tax Adaptor > Setup > Transfer Rules
VAT Invoice
Golden Tax Adaptor > Golden Tax Invoices >
Golden Tax Invoice Workbench [Find] [View
VAT Invoice]
View VAT Invoice Summary
Receivables > Transactions > Transactions >
(M) Actions > View VAT Invoices
Golden Tax Adaptor > Golden Tax Invoices >
View VAT Invoice
View VAT Invoice
Receivables > Transactions > Transactions >
(M) Actions > View VAT Invoices [Open]
Golden Tax Adaptor > Golden Tax Invoices >
View VAT Invoice [Open]
A-2 Oracle Receivables: Golden Tax Adaptor for Mainland China User's Guide
Index
C
Credit Memo Process
process, 3-28
Customer Export
interfaces, 2-19
D
Descriptive Flexfields
setup, 2-3
G
Golden Tax Discrepancy Report
reports, 4-1
Golden Tax Invoice Export
process, 3-16
Golden Tax Invoice Import
process, 3-20
Golden Tax Invoice Mapping Report
reports, 4-6
H
Handling Exception Scenarios
process, 3-29
I
Interfaces
customer export, 2-19
item export, 2-16
Introduction, 1-1
Invoice Purge
process, 3-26
Invoice Workbench
process, 3-11
Item Cross References
setup, 2-7
Item Export
interfaces, 2-16
M
Master Items
setup, 2-15
O
Overview, 1-2
process, 3-1
reports, 4-1
Overview of Setting Up, 2-1
P
Process
credit memo process, 3-28
golden tax invoice export, 3-16
golden tax invoice import, 3-20
handling exception scenarios, 3-29
invoice purge, 3-26
invoice workbench, 3-11
overview, 3-1
receivables invoices, 3-3
transferring receivables invoices to Golden
Tax Adaptor, 3-3
viewing VAT invoices, 3-22
Profile Options
Index-1
setting up profile options, 2-2
R
Receivables Invoices
process, 3-3
Reports
Golden Tax Discrepancy Report, 4-1
Golden Tax Invoice Mapping Report, 4-6
overview, 4-1
S
Setting up
descriptive flexfields, 2-3
Setup
customer export, 2-19
item cross references, 2-7
item export, 2-16
master items, 2-15
overview, 2-1
system options, 2-8
transfer rules, 2-13
System Options
setup, 2-8
T
Transferring Receivables Invoices to Golden Tax
Adaptor
process, 3-3
Transfer Rules
setup, 2-13
V
Viewing VAT Invoices
process, 3-22
W
Windows and Navigator Paths, A-1
Index-2
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