Previous Board Meeting Agenda 03-28-2016

Previous Board Meeting Agenda 03-28-2016

AGENDA

Board of Trustees

Regular Meeting

March 28, 2016

Great Falls Public Schools

1100 Fourth Street South, Great Falls, Montana

Welcome to the Great Falls Public Schools

Board of Trustees meeting!

If this is your first meeting

If this is your first time attending a meeting, let us extend our special welcome! These meetings are designed to give everyone the opportunity to participate in seeing how the Great Falls trustees facilitate school business.

What is the purpose of these meetings?

The meetings of the Great Falls Public Schools Board of Trustees are always open to the public.

These meetings are held to officially conduct the business of the school district, as governed by

Montana law. Trustees are responsible for key decisions, some of which include hiring of employees, reviewing negotiated agreements, approving new curriculum or changes to existing curricula, facility usage requests, and paying of monthly expenses.

How can I address the trustees?

If you’d like to address the trustees on any matter, please fill out a “Request to Speak” card available from the Clerk of the Board at each meeting. Return this card to the Clerk of the Board or the Board Chairperson. This will allow the Chairperson to recognize you at the appropriate time in the meeting and to guarantee you the opportunity to address the board. There are federal and state laws that must be followed when addressing the board to protect the privacy of individuals and to conduct business in an orderly manner. Details can be found on the

“Request to Speak” form and on the district’s website at www.gfps.k12.mt.us

.

Again – thank you for participating in this democratic process – we appreciate your presence and are glad you are here.

– The Great Falls Public Schools Trustees

GREAT FALLS PUBLIC SCHOOLS

Great Falls, MT

BOARD OF TRUSTEES

Jan Cahill

Laura Vukasin

Jason Brantley

Jeff Gray

Ann Janikula

Bob Moretti

Don Ryan

Chairperson

Vice Chairperson

Trustee

Trustee

Trustee

Trustee

Trustee

SUPERINTENDENT’S CABINET

Tammy Lacey

Brian Patrick

Ruth Uecker

Tom Moore

Mindy Kiser

Dale Lambert

Chris Olszewski

Tom Hering

Dave Crum

Superintendent of Schools

Director of Business Operations

Assistant Superintendent, K-6

Assistant Superintendent, 7-12

Director of Human Resources

Director of Student Services

Director of Curriculum and Instruction

Director of Information Technology

Community Connections Manager

Great Falls Public Schools

Board of Trustees Meeting

March 28, 2016

Student Discipline Hearing

4:00 p.m.

District Office

1100 4th Street South, Great Falls, Montana

CALL TO ORDER – Aspen Meeting Room

Chairperson

Cahill

ROLL CALL

STUDENT DISCIPLINE HEARING – Birch Cedar Room

These Agenda Items involve matters of individual privacy, and this portion of the meeting may be closed to the public in accordance

Tammy Lacey

Chairperson

Cahill

with Montana Code Annotated 2-3-203(3)

A. Student T.E. Discipline Hearing

ADJOURN TO REGULAR MEETING

Chairperson

Cahill

AGENDA

March 28, 2016

Regular Meeting

5:30 p.m.

Aspen Meeting Room – District Office

1100 4th Street South, Great Falls, Montana

We Successfully Educate Students to Navigate the Future

I.

II.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

III. ADOPT AGENDA

IV. ACTION ON DISCIPLINE OF T.E.

Chairperson

Cahill

Chairperson

Cahill

Chairperson

Cahill

Tammy Lacey

Page

V. APPROVE CONSENT AGENDA

Chairperson

Cahill

The Consent Agenda consists of routine business items related to the operation of the District. Any trustee may remove an item from the Consent

Agenda for discussion. Items so removed will be discussed and acted upon

separately under ACTION: OTHER

A. Minutes of March 14, 2016, Regular Meeting

B. Personnel Actions

C. Good Apple Awards

D. Approve GFH and CMR Students to Attend the BPA

National Conference in Boston May 5-9, 2016

E. Donation from Riverview PTA to Riverview Elementary to

Purchase a Climbing Wall and New Student Desks

F. Incoming 2016-2017 Student Attendance Agreements

G. Montana School Bus Drivers Certificates

VI. COMMUNICATION

A. Audience Communication

B. MAFB Communication

C. Superintendent’s Report

Brian Patrick

Mindy Kiser

Mindy Kiser

Tom Moore

Brian Patrick

Brian Patrick

Brian Patrick

Carol Phillips

Tammy Lacey

Brian Patrick

VII. ACTION ITEMS

A. Accept Financial Report and Approve Check Register for

February 2016

B. Approve Student Activity Monthly Report for February Brian Patrick

2016

C. Second Reading and Adoption of New Board Policy 3650 Tammy Lacey and Revised Board Policies 3530 and 3611 - Students

D. Fourth Reading and Adoption of Revised Board Policy 3235 Tammy Lacey

Students

E. Accept CMR Tennis Court Bid

F. Approve 2017-2018 School Calendar

G. Approve Trustee Election by a Conditional Acclamation if

Necessary

H. Accept the Recommendation of the Board Budget

Committee Regarding a General Fund and Technology

Levy

VIII. ACTION: OTHER

Brian Patrick

Mindy Kiser

Brian Patrick

Trustee Ryan

IX. REPORTS, DISCUSSION, AND POLICIES

A. Report on Graduation Matters

B. Discussion, Committee Reports, and Comments

Chairperson

Cahill

Tom Moore

Chairperson

Cahill

27

25

26

32

39

7

17

19

21

24

45

52

53

55

57

UPCOMING EVENTS

Monday, April 4, 2016

Monday, April 11, 2016

Monday, April 11, 2016

Monday, April 18, 2016

Thursday, April 21, 2016

Monday, April 25, 2016

Monday, April 25, 2016

Monday, May 9, 2016

Thursday, May 19, 2016

Monday, May 23, 2016

Tuesday, May 24, 2016

Friday, June 3, 2016

Saturday, June 4, 2016

Wednesday, June 8, 2016

Monday, June 13, 2016

Monday, June 27, 2016

X. ACTION TO ADJOURN

Chairperson

Cahill

District Office 10:00 a.m. Board Policy

Committee Meeting

10:00 a.m. Board Policy

Committee Meeting

5:30 p.m.

2:00 p.m.

6:30 p.m.

Regular Meeting

Board Policy

District Office

District Office

District Office

Committee Meeting

Adult Ed Graduation GFC-MSU Heritage

10:00 a.m. Board Policy

Committee Meeting

5:30 p.m.

5:30 p.m.

4:00 p.m.

Regular Meeting

Regular Meeting

Life Skills Graduation

Hall

District Office

District Office

District Office

Paris Gibson

Education Center

5:30 p.m.

5:30 p.m.

7:00 p.m.

Regular Meeting

Eagle Feather

Ceremony

Commencement

District Office

Paris Gibson

Education Center

C.M. Russell High

7:00 p.m.

6:30 p.m.

5:30 p.m.

5:30 p.m.

Ceremony - CMR

Commencement

Ceremony - GFH

Commencement

Ceremony - PGEC

Regular Meeting

Regular Meeting

School

Great Falls High

School

Paris Gibson

Education Center

District Office

District Office

Chairperson

Cahill

G

REAT

F

ALLS

P

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CHOOLS

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

M

C

A

EETING

ATEGORY

GENDA

I

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ATE

:

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:

N

UMBER

March 28, 2016

Consent

: V. A.

T

OPIC

Approve Minutes of March 14, 2016 Regular Meeting

C

ABINET

M

EMBER

: Brian Patrick

B

ACKGROUND AND

D

ISCUSSION

The Board is required to approve the minutes of each Board meeting. The minutes of March 14, 2016 are presented for approval.

F

ISCAL

I

MPLICATIONS

None

R

ECOMMENDATIONS

The District Board is requested to approve the minutes of the March 14, 2016 Board Meeting as presented.

For more information about this item, please contact Superintendent Lacey at (406) 268-6001 or Director of

Business Operations Brian Patrick at (406) 268-6051.

Return to Agenda

7

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES

HELD MARCH 14, 2016

A duly called Regular Meeting of the Board of Trustees of the Great Falls Public

Schools was held at the District Offices Building, 1100 4 th

Street South, on the 14 th

day of March, 2016.

ROLL CALL: Brian Patrick took roll call.

Trustees Present: Jan Cahill, Chairperson

Laura Vukasin

Ann Janikula

Jason Brantley

Don Ryan

Jeff Gray

Trustee Absent:

Bob Moretti - excused

Others Present: Tammy Lacey, Superintendent, Brian Patrick, Director of Business

Operations; Tom Moore, Assistant Superintendent 7-12; Mindy Kiser, Director of Human

Resources; Chris Olszewski, Director of Curriculum; Dave Crum, Community

Connections Manager and Tom Hering, Director of Technology. Others present were

Carol Phillips, MAFB School Liaison Officer, Mike Picking, GFEA President and Student

Representatives Olivia Flamand and Max Sechena, CMR; Madison Baroch and Kody

Torgerson, GFH; and Veronica Smith, PGEC.

At 5:30 pm Chairperson Cahill called to order the Regular Meeting of the Board of

Trustees and asked everyone to join him in the pledge of allegiance to the flag.

ADOPT AGENDA

Motion – Jason Brantley, Seconded – Ann Janikula, passed unanimously to adopt the agenda as presented.

APPROVE CONSENT AGENDA

Motion – Laura Vukasin, Seconded – Jeff Gray, passed unanimously to approve the

Consent Agenda as presented. Trustee Vukasin wished good luck to students that will be traveling to compete in upcoming competitions and gave a special thank you to the

Lewis and Clark PTA for their donation of $10,000 to Lewis and Clark Elementary to purchase laptop computers.

A. Minutes of February 22, 2016, Regular Meeting – The Board approved the minutes of the February 22, 2016 Regular Meeting as presented.

B. Personnel Actions – The Board approved the Personnel Actions as presented.

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C. Good Apple Awards – The Board recognized and honored the following individuals for receiving the “Good Apple Award”: Terri Dahl, Math Teacher, Chris Evans, Drama

Teacher, Jessica Goosen, Business Ed Teacher, Danielle Hogan, English Teacher,

Teayre Klosterman, Health Enhancement Teacher, Steve Olson Orchestra/Band

Teacher, Danielle Stark, Family & Consumer Science, Leslie Evans, Para Educator,

Barney Hayes, Warehouse Foreman and John Hasner, Tom Hauer, Scott Gray, Kevin

Kolve and Craig Nichols, Warehousemen.

D. Approve CMR and GFH Skills USA Students to Travel to Compete in State

Skills USA Vocational Competition in Havre April 4-6, 2016 - The Board approved the request for the CMR and GFH students to participate in the State Skills USA

Vocational Competition in Havre, MT April 4-6, 2016. All expenses will be paid from chapter and member funds, in addition to Perkins funds.

E. Approve Electric City FFA Delegation to Attend the MT State FFA Convention

in Bozeman March 30 – April 2, 2016 – The Board approved the request for the

Electric City FFA delegation to attend the Montana State FFA Convention in Bozeman,

March 30-April 2, 2016. Expenses for students will be paid with community donations, and chapter fundraising. Advisors’ travel will be paid for by Perkins grant.

F. Approve CMR and GFH DECA Students to Attend National Convention in

Tennessee, April 22-27, 2016 – The Board approved the request for GFH and CMR

DECA students to attend the National DECA Conference in Nashville, TN , April 22-27,

2016. Each student will fundraise to earn money for the cost of their meals, and a portion of their airfare. DECA will pay their registration, flights and hotel costs. The advisors’ travel will be paid from the Perkins Grant.

G. Close C. M. Russell High School Student Activity Accounts – The Board approved the closure of the Student Activity Accounts listed in the agenda. They are requesting that these accounts be closed since they are no longer being used and all balances have been cleared.

H. Donation of $10,000 to Lewis & Clark Elementary from the Lewis & Clark PTA

to Purchase Laptop Computers – The Board approved the donation of $10,000 from

Lewis & Clark PTA to Lewis & Clark Elementary School with thanks. This donation will be used to purchase laptop computers which will increase student access to technology.

I. Incoming 2015-2016 Student Attendance Agreements – The Board approved the

Incoming Student Attendance Agreements of four students living outside the Great Falls

School District area with tuition not to be waived. Tuition will be paid by the State of

Montana.

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J. Montana School Bus Drivers’ Certificates – OPI TR-35 – The Board approved the

Montana School Bus Drivers’ Certificates – OPI TR-35 for the individuals listed in the agenda.

COMMUNICATION

A. Report of the Student Representatives – PGEC Student Representative Veronica

Smith reported there have been 40 Paris students who have successfully completed their high school requirements to date and 60 more students are anticipated to finish this year. Three students recently completed all requirements for their CNA. Six students completed the program earlier this year and most are currently employed as

CNAs in our community. Veronica announced she recently won the “People’s Choice” award for her artwork at Embark Credit Union. She received a $100.00 award for this accomplishment and she gave a special thank you to Embark Credit Union. Seniors

Veronica Smith, Kristian Davalos and Megan Flannery are GFPS Foundation Academic

Excellence Recognition winners. JMG students, with the help of other Paris students, participated in over 60 hours of community service to include filling Easter eggs for the

Rescue Mission’s Easter Egg Hunt, serving at the Rescue Mission and volunteering at

Peace Place. Paris students also attended the grand opening of the Kiwanis Book

Nook at West Elementary. The Book Nook was created as a joint effort of Kiwanis members, Key Club members and JMG students. Lynx Grafix has been experimenting with the Roland Solvent printer by stretching art work and mounting it on wood frames.

In planning for next fall, Paris is expecting approximately 70 new students. Mrs.

Parsons is retiring at the end of this school year. She is wished the best in her new endeavors.

CMR Student Representatives Olivia Flamand and Max Sechena reported on the upcoming prom on March 18. The theme will be Space Prom and will be held at the GF

Airport. There are approximately 10 proms occurring in Great Falls and the surrounding areas this weekend. CMR hosted Missoula Sentential for an AA Peer Review. Ten

Missoula teachers visited CMR and had dinner with CMR staff members. Students gave tours of the school and the Missoula teachers were impressed with CMR’s three computer labs as their school has only one. Missoula teachers commented on how small the CMR fieldhouse is compared to their facility which had recently been remodeled. On March 8, 2016, CMR held their Honor Roll Assembly where 553 students were recognized for achieving honor roll status, 94 seniors were four-year honor roll recipients and 16 seniors had a 4.0 GPA through seven semesters.

CMR students recently attended the Science Bowl held in Billings. The varsity team took 2 nd

place and the JV team made semi-finals.

GFHS Student Representatives Madison Baroch and Kody Torgerson thanked Mr.

Molyneaux and Mr. McBirnie for their support of the GFHS Pep Band during the State

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Basketball tournament. March is MIOSM (Music in Our Schools Month) with many concerts in our schools and community. The first concert was held on March 8 at the

Civic Center, the orchestras will hold a concert on March 15 at GFHS and the choir concert will be March 17 in the old gym at GFHS. The District Music Festival will be hosted at GFHS and CMR April 7-8.

March is also Youth Art Month with a show at the Public Library for the duration of the month displaying art work of K-12 students. Two GFHS art students will be recognized as award winners at the Young Masters’ Art show at the Heritage Inn on March 18.

This event will be sponsored by Embark Credit Union. Art teacher Cortni King recently took two students to Helena to help create the student art display currently hanging in the State Capitol.

US History students attended a showing of RACE, the movie about Jesse Owens, at the

Carmike Cinemas. Tickets and bussing were provided. The students cleaned the movie theatre after as a thank you to Carmike Cinemas.

Cascade of Talent was held last weekend. The marketing design, including poster and ticket design, was provided by Business teacher Mrs. Milton and the graphic design students. Neighborhood Works will review design boards from Interior Design students.

The winning board earns $100.00 and will be awarded with the design for the High

School House.

MORP will be held Friday, March 18 in the Old Gym. The theme is Old Hollywood and students are encouraged to dress up in theme based dress.

On March 7, 47 juniors joined 45 seniors to become National Honor Society members.

This year, the Heisey Award Ceremony will be March 17. The Heisey Award is specifically designed to honor students who have shown improvement in one or more aspect of their life. Sixty-six students will be honored at the ceremony and will receive a certificate and a $150.00 gift from the Heisey Foundation. The Honor Roll Assembly will be held on March 30 recognizing over 600 students that have a 3.2 grade point average or higher. Seventy-one seniors have maintained this for all four years. The Academic

Letter Ceremony will be held on March 29 recognizing 30 students who have earned this letter.

The Faculty-Student Basketball game was held last week. The faculty won the game this year and fun was had by all. Over $400.00 was raised for this event and was donated to the Children’s Receiving Home. The State Basketball tournament was held last weekend in Bozeman. Congratulations to the Lady Bison for taking 2 nd

place.

B. Audience Communication - None

C. MAFB Communication - School Liaison Officer Carol Phillips reported the

Deployment Club is meeting at Loy Elementary twice a month, and is run by the Loy

Elementary Council. There has been good participation and parents are enjoying the meetings. On March 29, the District will conduct a Child Development Screening at the

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Youth Center for base children.

Loy Elementary teachers will be given a tour of the base by the MAFB Leadership Team on March 30. This will be a good opportunity for teachers to learn more about base life.

The Change of Command Ceremony will be held on April 19 at the Medal of Honor

Park. Colonel Wilcox will be leaving and a new commander will be coming in.

D. Superintendent’s Report

Our Kids

Superintendent Lacey introduced Mary Somerfeld, Science Teacher/Advisor at North

Middle School. Mrs. Somerfeld and five NMS students attended the Regional National

Science Bowl competition last weekend in Billings. The students won the competition and will represent Montana at the National Competition in Washington, D.C. This will be an all-expense paid trip in April. Mrs. Somerfeld said the students had great sportsmanship throughout the competition and were very competitive. She thanked the parents of the students for their support. She and the students were then congratulated by the Board of Trustees.

Superintendent Lacey introduced April Senger, Science Teacher at GFHS. Mrs. Senger and eight engineering/construction students visited two of the world’s largest and most sophisticated solar power plants in the Las Vegas area last month. The trip was sponsored by the Sletten Companies that built them. The Sletten Company paid all expenses of the trip except airfare. Six years ago, Mrs. Senger and Mr. Wilkins and students received $80,000 in grants from several local businesses and service clubs to establish a solar power system that students could study and learn from. Mrs. Senger and three students gave an overview of their trip. This trip was an unbelievable learning experience for the students and they are very thankful for the opportunity.

Our Community

Superintendent Lacey reported on the final events this week as Music in Our Schools

Month continues. One of her favorite concerts is the choir performance that brings middle school and high school students together. This concert combines 8 th

grade choirs and the Delphian and Chanteur Choirs. The concert will be held Thursday,

March 17 in the GFHS Old Gym.

Superintendent Lacey reported on the three 3-year trustee terms that are expiring. The deadline for filling is Thursday, March 24. To date, the three incumbent trustees have filled for re-election. If no others file, the trustees may be accepted by acclamation.

Our Future

Superintendent Lacey announced GFHS Debate Aubrey Smartt has been named the

AA Debate Coach of the Year, presented by the Montana Forensics Educators

Association. Superintendent Lacey also announced that Director of Curriculum and

Assessment Chris Olszewski has been appointed to the Science Standards Negotiated

Rulemaking Committee. Chris was selected through an application process. The

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purpose of the committee is to review the science standards documents that have been developed by subject matter experts and to make recommendation for the revisions and adoption of the proposed standards.

Superintendent Lacey welcomed Nate Achenbach who has been selected as the new

Associate Principal at C.M. Russell High School. He will start his employment with the

Great Falls Public Schools on July 1, 2016. Mr. Achenbach was then congratulated by the Board of Trustees.

Superintendent Lacey reminded everyone that next week is Spring Break. School will resume on Tuesday, March 29, 2016.

ACTION ITEMS

A. Award Bids for Network Switch Equipment, Wall-Mount Network Racks and

Uninterruptable Power Systems – Motion –Laura Vukasin, Seconded – Jason

Brantley, passed unanimously to approve the award of contract to Continental

Computers at $173,250.00 for Network Switch Equipment, Insight Public Sector, Inc. at

$5,385.73 for Wall-mount Network Racks, and CDWG at $23,857.00 for Uninterruptable

Power Supplies. The total awards came to $202,492.73. The District’s portion of the cost of these purchases would come from the Technology Fund and Impact Aid. Last year, the E-Rate program paid 60% of the cost. At this discounted rate, an approximate cost to the district would be $81,000. Final cost is contingent on E-Rate funding.

B. Approve the Non-Renewal of Non-Tenured Teachers – Motion - Laura Vukasin,

Seconded – Ann Janikula, passed unanimously to approve the non-renew the nontenured teachers as listed on the addendum.

C. Second Reading and Adoption of New Board Policy 3415 and Revised Board

Policy 3612 – Students – Motion – Jason Brantley, Seconded – Laura Vukasin, passed unanimously to approve new Policy 3415 – Management of Sports Related

Concussions as presented and approve Policy 3612 – District-Provided Access to

Electronic Information, Services, and Networks with the language changes as presented. First reading of these policies was at the January 25, 2016 Board meeting.

Superintendent Lacey explained that after meeting with the District’s athletic trainers, two minor changes were made to Policy 3415. There were no changes made, or comments received, regarding Policy 3612 since the first reading.

ACTION: OTHER

None

REPORTS, DISCUSSION, AND POLICIES

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A. First Reading of New Board Policy 3650 and Revised Board Policies 3530 and

3611 – Students – Superintendent Lacey explained Policy 3650; School Resource

Officers is a new policy recommended by Montana School Boards Association. The language in this policy is designed to match the MOU that the District has with the

Police Department and District procedures. Policy 3530, Student Fund Raising

Activities, was adopted in 2000, but there were no cross references included at the time.

The addition of references is the only change to the existing policy. Policy 3611, Gangs and Gang Activity, only has the change of adding legal references.

B. Third Reading of Revised Board Policy 3235 – Video Surveillance –

Superintendent Lacey explained that this is the third reading of this policy. Since the first reading on January 11, 2016, the committee has met with the Montana School

Boards Association legal department, the Great Falls Police Department, the Office of the Cascade County Attorney and the Great Falls Tribune. Significant changes have been made to include a Statement of Intent and examples as to when images and footage could become part of a student’s educational record, and is therefore protected by FERPA and other applicable policies, and federal and Montana laws. Scott

Thompson from the Great Falls Tribune thanked Superintendent Lacey and 7-12

Assistant Superintendent Tom Moore for their work to try to make the language more reflective of Montana’s public record laws, but said there are still some concerns about exempting disclosure of records due to student discipline. Barbara Going had suggestions on changing some of the wording to make the policy seem less threatening. Assistant Superintendent Tom Moore complemented Superintendent

Lacey for her time and attention to this policy. She has talked to many people and asked for their input and takes this policy very seriously.

C. Community Health Improvement Plan (CHIP) Report

Jane Weber and Gary Owen explained that the Community Health Improvement Plan is a long-term, systematic effort to address health problems on the basis of the results of assessment activities. Creating the plan has been a community led effort which resulted in three major issues the community feels needs to be addressed.

Priority 1 is Substance Abuse and Prevention. A Youth Advisory Board was formed in

2015. The board held “sticker shock” events where they stickered over 1600 cases of beer. These students were a strong presence at the State Fair with signage and buttons for all personnel serving alcohol. Another concern is prescription drug abuse.

Living Above the Influence has released a Prescription Drug Prevention campaign throughout the community.

Priority 2 is Achieving and Maintaining Healthy Weight. Get Fit Great Falls promotes the benefits of healthy lifestyles to Great Falls and Cascade County through a unified community effort that encourages cultural and system change. National Winter Trails

Day, National Summer Trails Day, and Come Out and Play are a few of the successes

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of the program.

Priority 3 is Access to Health. The goal of this priority is to improve access for medical, urgent care, mental health and dental services. There have been success and challenges in all areas.

New in 2016 – Priority 4 is Child Neglect and Abuse. This is a huge issue the community feels needs to be addressed. There have been four working groups created for this priority.

Mr. Owens explained the Great Falls Public Schools’ support of the community needs is in-line with the priorities of the CHIP Program. The GFPS CARE program serves as the prevention arm within the schools that compliments the prevention arms of each of our community work initiatives – essentially making it more impactful. The passage of the mill levy allowed the District to expand treatment programs in schools. The GFPS

Wellness Program compliments the work of Get Fit Great Falls and having the expanded mental health services within the schools supports the access to mental health care services.

Discussion, Committee Reports, and Comments

UPCOMING EVENTS

Trustee Gray attended Tall Girls last weekend at CMR and said how much he enjoyed the play. Trustee Brantley complemented the GFHS Basketball teams and cheerleaders on great performances throughout the year. He also attended the drama

Anne Frank at GFHS and said it was a great presentation. Chairperson Cahill announced upcoming events Board members are invited to attend. He thanked the

Board Policy Committee for their continued work on keeping our Board Policies up to date. At the next Board Meeting on March 28, 2016, the Board will vote on the recommendation from the Board Budget Committee. He thanked fellow trustees Ryan and Moretti for serving on this committee. Chairperson Cahill also recognized GFEA

President Mike Picking who is retiring at the end of the school year. Mr. Picking was thanked for all the work he has done for the teachers and the District.

Superintendent Lacey extended an invitation for Board Members to attend Bosses’

Night being held Tuesday, March 15 at 6:00 pm at Paris Gibson Education Center. This banquet honors businesses from our community that support employment for our students with special needs.

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ACTION TO ADJOURN

Motion – Laura Vukasin, Seconded – Jason Brantley, passed unanimously to adjourn the Regular Meeting of the Board of Trustees at 7:10 pm.

Jan Cahill, Chairperson

Brian Patrick, Clerk

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G

REAT

F

ALLS

P

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CHOOLS

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

M

C

A

EETING

ATEGORY

GENDA

I

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:

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:

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UMBER

March 28, 2016

Consent

: V. B.

C

ABINET

M

EMBER

: Mindy Kiser

T

OPIC

Approve Personnel Actions

B

ACKGROUND

As per MCA

20-3-324 – Powers and Duties of the Board of Trustees

– the trustees of each district shall employ or dismiss…personnel considered necessary to carry out the various services of the district.

D

ISCUSSION

See attached Personnel Action Report to the Board of Trustees.

F

ISCAL

I

MPLICATIONS

Noted on report.

R

ECOMMENDATIONS

The District Board is requested to employ, dismiss, or accept the resignations, of those noted on the Personnel

Action Report.

For more information about this item, please contact Superintendent Lacey at (406) 268-6001 or Director of

Human Resources Mindy Kiser at (406) 268-6010.

Return to Agenda

17

03/23/2016

11:09 am

Personnel Action Report to the Board of Trustees

Great Falls Public Schools

New Employee

Position: TEACHER

Name: MARLER, ANDREA NICOLE

Position: ON LEAVE (GENERAL) (06/08/2017)

Pay: Salary

Comment: GENERAL LEAVE 16-17 SCHOOL YEAR

Name: WILES, ELIZABETH A Pay: Salary

Position: ON LEAVE (PARENTAL) (06/09/2016)

Comment: REMAINDER OF THE 15-16 SCHOOL YEAR

Name: OELEIS, JESSICA BROOKE TUCKER Pay: Salary

Position: ON LEAVE (GENERAL) (06/08/2017)

Comment: GENERAL LEAVE 16-17 SCHOOL YEAR

Name: HAAG, MANDIE B Pay: Salary

Position: ON LEAVE (GENERAL) (06/08/2017)

Comment: GENERAL LEAVE 16-17 SCHOOL LEAVE

Position: SUPPLEMENTAL

Name: COLEMAN, JOHN MICHAEL Pay: Salary

Position: SOFTBALL ASST COACH

Name: CHAMAKOON, BONNIE L

Position: TENNIS ASST COACH

Pay: Salary

Pay: Hourly Name: LACASSE, ASHLEE MARIE

Position: SUB TEACHER

Name: SORICH, JACOB D

Position: SUB TEACHER

Name: HAUGE, SANDRA LEE

Position: SUB TEACHER

Name: WILSON, LINDSEY ALEXANDRA

Position: SUB TEACHER

Name: LACKS, OCTAVIA DORTHY

Position: SUB TEACHER

Pay: Hourly

Pay: Hourly

Pay: Hourly

Pay: Hourly

Position: CROSSING GUARD

Name: LUSCHENAT, BRIAN W

Position: CROSSING GUARD

Position: LIBRARY/TEACHER AIDES

Name: GODWIN, SUSAN SHELLEY

Position: CORE TEACHER AIDE

Name: TAYLOR, KEEANA JEAN MARIE

Position: OVERLOAD TEACHER AIDE

Pay: Hourly

Pay: Hourly

Pay: Hourly

Resignation

Position: TEACHER

Name: HELMER, MEGAN RAE

Position: MATH TEACHER (06/09/2016)

Position: SUPPLEMENTAL

Name: DALEY, CASSIDY ISABEL

Position: SUB TEACHER (03/18/2016)

Position: CLERICAL

Name: CLARK, MARY E

Position: PURCHASING SPECIALIST (04/08/2016)

Name: DAVIDSON, ASHLEY FERN

Position: SECRETARY (03/18/2016)

Position: LIBRARY/TEACHER AIDES

Name: PETERSEN, IDA J

Position: CORE TEACHER AIDE (03/31/25016)

Name: BILAK, CANDACE TIFFANY

Position: CORE TEACHER AIDE (04/11/2016)

Pay: Salary

Pay: Hourly

Pay: Hourly

Pay: Hourly

Pay: Hourly

Pay: Hourly

Rate: $0.00

Amount: $0.00

Rate: $0.00

Amount: $0.00

Rate: $0.00

Amount: $0.00

Rate: $0.00

Amount: $0.00

Rate: $19.50

Amount: $500.00

Rate: $19.50

Amount: $484.00

Rate: $65.00

Amount: $0.00

Rate: $65.00

Amount: $0.00

Rate: $65.00

Amount: $0.00

Rate: $65.00

Amount: $0.00

Rate: $65.00

Amount: $0.00

Rate: $10.07

Amount: $1,027.14

Rate: $8.24

Amount: $2,175.36

Rate: $8.24

Amount: $0.00

Rate: $28.79

Amount: $40,372.00

Rate: $65.00

Amount: $0.00

Rate: $12.37

Amount: $20,583.68

Rate: $11.58

Amount: $9,264.00

Rate: $8.24

Amount: $2,537.92

Rate: $8.24

Amount: $1,359.60

Hrs: 7.50

Hrs: 0.00

Hrs: 0.00

Hrs: 7.50

Hrs: 0.47

Hrs: 0.51

Hrs: 0.00

Hrs: 0.00

Hrs: 0.00

Hrs: 0.00

Hrs: 0.00

Hrs: 2.00

Hrs: 5.50

Hrs: 0.00

Hrs: 7.50

Hrs: 0.00

Hrs: 8.00

Hrs: 8.00

Hrs: 5.50

Hrs: 5.50

Page 1 of 1

DAC:WEST ELEMENTARY

Effective Date: 08/29/2016

DAC:GREAT FALLS HIGH SCHOOL

Effective Date: 04/05/2016

DAC:CHIEF JOSEPH ELEMENTARY

Effective Date: 08/29/2016

DAC:SUNNYSIDE ELEMENTARY

Effective Date: 08/29/2016

DAC:GREAT FALLS HIGH SCHOOL

Effective Date: 03/14/2016

DAC:GREAT FALLS HIGH SCHOOL

Effective Date: 03/14/2016

DAC:DISTRICT WIDE

Effective Date: 03/16/2016

DAC:DISTRICT WIDE

Effective Date: 03/17/2016

DAC:DISTRICT WIDE

Effective Date: 03/18/2016

DAC:DISTRICT WIDE

Effective Date: 03/15/2016

DAC:DISTRICT WIDE

Effective Date: 03/15/2016

DAC:CHIEF JOSEPH ELEMENTARY

Effective Date: 03/29/2016

DAC:ROOSEVELT ELEMENTARY

Effective Date: 04/01/2016

DAC:SACAJAWEA ELEMENTARY

Effective Date: 03/09/2016

DAC:LONGFELLOW ELEMENTARY

Effective Date: 06/09/2016

DAC:DISTRICT WIDE

Effective Date: 03/18/2016

DAC:DISTRICT OFFICES

Effective Date: 04/08/2016

DAC:WAREHOUSE

Effective Date: 03/18/2016

DAC:ROOSEVELT ELEMENTARY

Effective Date: 03/31/2016

DAC:ROOSEVELT ELEMENTARY

Effective Date: 04/11/2016

18

G

REAT

F

ALLS

P

UBLIC

S

CHOOLS

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

T

OPIC

Good Apple Awards

M

C

A

C

EETING

D

ATEGORY

GENDA

ABINET

I

TEM

M

ATE

:

:

N

UMBER

EMBER

:

March 28, 2016

Consent

: V. C.

Mindy Kiser

B

ACKGROUND

An individual letter of appreciation and our “Good Apple” pin has been forwarded to the individuals whose achievements are summarized in this notice. This award is an expression of appreciation and affection, and we ask all who have received it to wear the “Good Apple” with pride! If the person is a district employee, a copy of our letter has been placed in their personnel file. What follows are nominations for a good apple award.

D

ISCUSSION

Mr. Bill Salonen, Principal, Morningside Elementary, Mrs. Lisa Von Bergen, Student Services Coordinator, Mrs.

Amy Kuntz, Special Ed Teacher, Chief Joseph, Mr. Brian Held, Associate Principal, Great Falls High School, and

Mrs. Jan Mader, Science Teacher, Great Falls High School were recommended for the Good Apple Award by

Susan M. Taylor, new resident to Great Falls, because of the following: My two children and I have moved here from Las Vegas, Nevada in December 2015. We had encountered the loss of a loved one, having to leave our home, and make a big decision whether or not to move to Montana. As my oldest son has family on his father’s side that brought him to move here one year ago, I still was hesitant in making my decision. That is until I spoke with a few people that I would greatly ever so much would appreciate if you would take the time to personally recognize. They are to me, what makes a city Great. They made my family feel welcomed and accepted us for who we are and not for what we have or do not have. These few individuals are what a mother hopes and dreams of especially when having to move to another state and reestablish (our situation to me was hard and of unfortunate events that had me see the good in people). Mr. Salonen, Principal, as well as on the Board with the

Great Falls Rescue Mission, acted immediately support my son within the Great Falls School District. Mrs. Von

Bergen immediately set up my son in a wonderful school with a great teacher Ms. Kuntz. Mrs. Kuntz is a wonderful and most dedicated teacher to her students. Mr. Held is genuinely true to caring for any student but most importantly coming from out of state, I was overwhelmed by my personal misfortunes, that Mr. Held went above and beyond taking great priority in setting up classes and communications with the school in Nevada to have a smooth transition for my daughter entering his school. I am proud to say, that my daughter will be another

Great Falls High Graduate. The last day before school was out for Christmas break, Mr. Held and Mrs. Mader made sure that my kids and I had coats, food, all things for our new beginning. They are very generous individuals that truly show their hearts on their sleeves for any student. Most importantly mine! I would like you to recognize these individuals in any way that you can. If it weren’t for the care, the earnest care, for a student and family I do not think that I would have made it thus far with such a warm and welcoming experience with our transitioning into a new state. These individuals I would like to see all over the world. They are here in your world, your home and now my new home

.

19

Gene Thayer, Carrie Sunwall, Jim Kizer, Norma Ashby, Ron Nelson, Becky Nelson, Art Dickoff, Roger Wolter,

Jan Wolter, Therese Martinez and Jim Yturri, members of the Cameron Family Center Building Campaign

Steering Committee, have been nominated for a Good Apple Award by the Great Falls Public Schools. These individuals continue to work hard leading a Ten Million dollar capital campaign to build the Cameron Family

Center Building at the Great Falls Rescue Mission. Many of our students and their families find refuge and a new beginning at the Great Falls Rescue Mission each year. The Great Falls Public Schools wishes to thank the members of this steering committee for the countless hours that you have volunteered over the past two years to make this vison become a reality for those in need in Great Falls. The partnership between the Great Falls Public

Schools and the Rescue Mission is vital to the success of our students and our community. Thank you for what you have done to strengthen the opportunities and resources for our children and families.

Lyall Tesch, GFHS Industrial Technology Chair and Pete Pace, GFHS Construction Technology/High School

House Instructor, have been nominated for a Good Apple Award by the Great Falls Public Schools. Pete and

Lyall have taken on the task of leading the students of their construction classes to design and build a storage shed which the students will display at the upcoming Home Show at the Fairgrounds April 1, 2, 3, 2016. They will be selling raffle tickets for this shed and all proceeds will go to the Great Falls Rescue Mission to assist in furnishing a room at the new Cameron Family Center. Great Falls Public Schools appreciates Mr. Tesch and

Mr. Pace’s leadership and role modeling for our students in showing them how we give back to our community!

F

ISCAL

I

MPLICATIONS

NA

R

ECOMMENDATION

The District Board is requested to accept the recommendation of the above individuals for the Great Falls Public

Schools Good Apple Award.

For more information about this item, please contact Superintendent Lacey at (406) 268-6001 or Human

Resources Director, Mindy Kiser at 268-6010

Return to Agenda

20

G

REAT

F

ALLS

P

UBLIC

S

CHOOLS

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

M

C

A

EETING

ATEGORY

GENDA

I

D

ATE

:

TEM

:

N

Marc

UMBER

:

March 28, 2016

Consent

V. D.

C

ABINET

M

EMBER

: Tom Moore

T

OPIC

Great Falls High School and C. M. Russell High School’s Business Students to Attend the (BPA) Business

Professionals of America National Conference in Boston, MA from May 5 to May 9, 2016.

B

ACKGROUND

Per Board Policy 2320 Instruction – Field Trips, Excursions, and Outdoor Education , field trips which take students out of school for more than two days require Board approval.

D

ISCUSSION

BPA Advisor and Business Instructors, Tracy Milton and Jessica Goosen will accompany qualifying GFH students and five CMR students to Boston, Massachusetts, May 5 to May 9, 2016. These students have earned this opportunity by competing and placing at the state BPA conference that was in Billings March 13 th

– 15 th

. The students will miss up to four days of classroom instruction to attend this outstanding educational learning opportunity.

Additional information regarding the educational relevance of this trip is attached.

F

ISCAL

I

MPLICATIONS

The students have been working to raise the funds to offset the expenses for this trip and are now looking for a sponsor to help with their airfare, excursions and food. BPA and State Vo-Ed funds will pay for registration and hotel rooms for students. Advisor expenses will be funded by Federal money through the Perkins Grant.

R

ECOMMENDATION

The District Board is requested to approve the GFH and CMR Business students’ participation in the BPA

National Conference in Boston, Massachusetts in May 2016.

For more information about this item, please contact Superintendent Tammy Lacey at (406) 268-6001 or Tom

Moore, Assistant Superintendent 7-12 at (406) 268-6008.

Return to Agenda

21

22

23

G

REAT

F

ALLS

P

UBLIC

S

CHOOLS

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

M

C

A

EETING

ATEGORY

GENDA

I

D

ATE

:

TEM

:

N

UMBER

March 28, 2016

Consent

: V. E.

C

ABINET

M

EMBER

: Brian Patrick

T

OPIC

Donations from Riverview Elementary PTA

B

ACKGROUND

Board Policy 7260 – Endowment, gifts, and investment, provides for accepting gifts that are deemed suitable and appropriate. Donors are required to obtain independent appraisal value of their gift for IRS purposes.

D

ISCUSSION

Riverview Elementary PTA is donating $7,863.00 to Riverview Elementary School. These funds will be used for the purchase and installation of a Climbing Wall. Riverview Elementary PTA is also donating $4,100.00 to

Riverview Elementary School to purchase 65 new student desks.

F

ISCAL

I

MPLICATIONS

None

R

ECOMMENDATION

The District Board is requested to accept the donation of $7,863.00 for the purchase of a climbing wall and

$4,100.00 for the purchase of new student desks from Riverview Elementary PTA to Riverview Elementary

School with thanks.

For more information about this item, please contact Superintendent Lacey at (406) 268-6001 or Director of

Business Operations Brian Patrick at (406) 268-6050.

Return to Agenda

24

G

REAT

F

ALLS

P

UBLIC

S

CHOOLS

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

M

C

A

EETING

ATEGORY

GENDA

I

D

ATE

:

TEM

:

N

UMBER

March 28, 2016

Consent

: V. F.

C

ABINET

M

EMBER

: Brian Patrick

T

OPIC

Approve Incoming 2016-2017 Student Attendance Agreements

B

ACKGROUND

Under the provisions of MCA

20-5-320 – Attendance with Discretionary Approval

and

20-5-321 – Attendance with

Mandatory Approval – Tuition and Transportation

, and Board Policy

3141 Students – Discretionary Nonresident

Student Attendance

, students from outside of the Great Falls District are requesting to attend school in Great

Falls for the 2016-2017 school year.

D

ISCUSSION

The following students are requesting to attend school in Great Falls for the 2016-2017 school year:

STUDENTS

S. M.

M. M.

F

ISCAL

I

MPLICATIONS

COMING FROM

Fort Benton

Belt

Tuition fees to be paid by the parent.

R

ECOMMENDATION

GRADE

10

10

LOCATION

CMR

GFHS

The District Board is requested to approve the Incoming Student Attendance Agreements for the students listed above and tuition not be waived – to be paid for by the parent.

For more information about this item, please contact Superintendent Lacey at (406) 268-6001 or Director of

Business Operations Brian Patrick at (406) 268-6050.

Return to Agenda

25

G

REAT

F

ALLS

P

UBLIC

S

CHOOLS

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

M

C

A

EETING

ATEGORY

GENDA

I

D

ATE

:

TEM

:

N

UMBER

March 28, 2016

Consent

: V. G.

C

ABINET

M

EMBER

: Brian Patrick

T

OPIC

Montana School Bus Drivers Certificates – OPI TR-35

B

ACKGROUND

School bus drivers are required to comply with qualifications set forth in MCA 20-10-103 , and ARM 10.7.111

, and file a certificate of compliance with the County Superintendent of Schools.

D

ISCUSSION

The following individuals meet the qualifications as school bus drivers: Matthew Bulf, James Fadrhonc, Teryne

Caldwell, Randy Guill, Kathy Lingafelter, John Gort, Gerald Benoit, and Nina Redenius.

F

ISCAL

I

MPLICATIONS

None

R

ECOMMENDATION

The District Board is requested to approve the Montana School Bus Driver Certificates TR-35 for the individuals listed above.

For more information about this item, please contact Superintendent Lacey at (406) 268-6001 or Director of

Business Operations Brian Patrick at (406) 268-6050.

Return to Agenda

26

G

REAT

F

ALLS

P

UBLIC

S

CHOOLS

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

M

C

A

EETING

ATEGORY

GENDA

I

D

ATE

:

TEM

:

N

UMBER

March 28, 2016

Action

: VII. A.

C

ABINET

M

EMBER

: Brian Patrick

T

OPIC

Accept Financial Report and Approve Check Registers for February 2016

B

ACKGROUND

The check registers and bank reconciliations are available in the Business Office. Trustee Vukasin and Trustee

Gray act as the Board’s liaisons and review the financial data.

D

ISCUSSION

This monthly update on the fiscal business of the District is designed to provide Trustees and the public with upto-date and timely information on revenue and expenditures, fiscal operations, and the overall financial position of the Great Falls Public Schools.

F

ISCAL

I

MPLICATIONS

See attached report.

R

ECOMMENDATIONS

The District Board is requested to accept the monthly financial report and approve the register of payments for

February 2016.

For more information about this item, please contact Superintendent Lacey at (406) 268-6001 or Director of

Business Operations Brian Patrick at (406) 268-6051.

Return to Agenda

27

March 18, 2016

2:18 pm

Great Falls Public Schools

Fund Budget Report

February 2016

Account

101

Budget

ELEMENTARY GENERAL

REVENUE

1XXX Local

3XXX State

5XXX Other

6XXX Adjustments

9XXX Transfers

Others

Subtotal:

($13,395,725.00)

($33,141,601.18)

$0.00

$0.00

$0.00

($46,537,326.18)

EXPENDITURE

1XX Salaries

2XX Benefits

3XX Contracted

4XX Utilities/Repair

5XX Other Services

61X Supplies

62X Energy Supplies

64X Books

66X Minor Equipment

68X Software

7XX Capital Outlay

8XX Misc

9XX Transfers

Subtotal:

$34,785,557.24

$4,360,991.12

$696,304.59

$2,017,025.65

$939,557.51

$1,653,242.49

$66,800.00

$341,272.00

$149,214.00

$93,351.60

$36,317.00

$616,255.00

$781,437.98

$46,537,326.18

MTD

($69,109.67) ($7,512,837.71) ($5,882,887.29)

($2,310,447.35) ($19,253,266.19) ($13,888,334.99)

$0.00

$0.00

$0.00

($120.00)

($253.91)

$0.00

$120.00

$253.91

$0.00

($2,379,557.02) ($26,766,477.81)

$2,953,725.03

$344,557.37

$9,069.41

$34,486.53

$35,383.49

$97,796.76

$3,045.10

$13,025.38

$2,133.56

$0.00

YTD

$18,484,220.96

$2,197,575.15

$240,887.09

$663,900.17

$218,095.65

$847,782.05

$25,419.55

$696,926.11

$41,625.59

$67,232.54

$0.00

$11,512.71

$5,694.99

$193,005.45

$781,437.98 $781,437.98

$4,286,173.32 $24,463,803.28

Balance

($19,770,848.37)

$16,301,336.28

$2,163,415.97

$455,417.50

$1,353,125.48

$721,461.86

$805,460.44

$41,380.45

($355,654.11)

$107,588.41

$26,119.06

$30,622.01

$423,249.55

$0.00

$22,073,522.90

% Budget

Remaining

43.92

41.91

0.00

0.00

0.00

42.48

46.86

49.61

65.40

67.09

76.79

48.72

61.95

-104.21

72.10

27.98

84.32

68.68

0.00

47.43

201 HIGH SCHOOL GENERAL

REVENUE

1XXX Local

3XXX State

5XXX Other

6XXX Adjustments

9XXX Transfers

Others

Subtotal:

($7,236,938.54)

($15,602,478.84)

$0.00

$0.00

$0.00

($22,839,417.38)

EXPENDITURE

1XX Salaries

2XX Benefits

3XX Contracted

4XX Utilities/Repair

5XX Other Services

61X Supplies

62X Energy Supplies

64X Books

66X Minor Equipment

68X Software

7XX Capital Outlay

8XX Misc

9XX Transfers

Subtotal:

$17,676,370.35

$2,460,651.14

$434,439.09

$404,823.11

$614,504.72

$776,284.57

$4,450.00

$263,167.00

$77,425.00

$31,678.40

$12,729.00

$82,895.00

$0.00

$22,839,417.38

($44,617.06) ($4,079,826.12)

($1,097,666.78) ($9,077,921.38)

$0.00

$0.00

$0.00

($60.00)

($2,021.05)

$0.00

($1,142,283.84) ($13,159,828.55)

$1,496,938.57 $9,488,447.24

$219,184.75 $1,385,711.93

$12,872.52

$6,610.48

$66,309.03

$80,089.27

$1,665.34

$6,568.56

$4,417.94

$0.00

$0.00

$5,647.29

$177,032.54

$470,402.05

$322,322.55

$488,636.18

$14,387.94

$170,088.31

$33,049.58

$21,998.46

$2,805.00

$65,102.07

$0.00 $0.00

$1,900,303.75 $12,639,983.85

($3,157,112.42)

($6,524,557.46)

$60.00

$2,021.05

$0.00

($9,679,588.83)

$8,187,923.11

$1,074,939.21

$257,406.55

($65,578.94)

$292,182.17

$287,648.39

($9,937.94)

$93,078.69

$44,375.42

$9,679.94

$9,924.00

$17,792.93

$0.00

$10,199,433.53

43.62

41.82

0.00

0.00

0.00

42.38

46.32

43.69

59.25

-16.20

47.55

37.05

-223.32

35.37

57.31

30.56

77.96

21.46

0.00

44.66

110

REVENUE

EXPENDITURE

ELEMENTARY TRANSPORTATION

Subtotal: ($2,888,225.00)

Subtotal: $2,888,225.00

($9,100.37)

$250,717.10

($1,269,259.46)

$1,272,817.64

($1,618,965.54)

$1,615,407.36

56.05

55.93

28

Account

March 18, 2016

2:18 pm

210

REVENUE

Great Falls Public Schools

Fund Budget Report

February 2016

Budget

HIGH SCHOOL TRANSPORTATION

MTD

Subtotal: ($905,348.00)

YTD

($2,475.98) ($324,372.52)

EXPENDITURE

Subtotal: $905,348.00 $60,744.27 $311,657.46

112

REVENUE

EXPENDITURE

ELEMENTARY SCHOOL FOOD SERVICE

Subtotal: ($3,760,100.00) ($104,308.40) ($2,037,791.69)

Subtotal: $3,760,100.00 $404,516.03 $2,535,608.25

114

REVENUE

ELEMENTARY RETIREMENT

EXPENDITURE

Subtotal:

Subtotal:

($6,400,000.00)

$6,400,000.00

($9.07) ($3,200,019.20)

$546,031.71 $3,279,621.00

214

REVENUE

HIGH SCHOOL RETIREMENT

Subtotal:

Subtotal:

($3,520,000.00)

EXPENDITURE

Others

117

REVENUE

Subtotal: $3,520,000.00

ELEMENTARY ADULT EDUCATION

($335,570.00)

EXPENDITURE

Subtotal: $335,570.00

217

REVENUE

HIGH SCHOOL ADULT EDUCATION

Subtotal: ($300,055.00)

EXPENDITURE

128

REVENUE

Subtotal: $300,055.00

ELEMENTARY TECHNOLOGY

Subtotal: ($1,045,766.36)

EXPENDITURE

Subtotal: $1,045,766.36

($11.29)

$244,154.59

($992.80)

$23,981.11

($607.87)

$16,753.89

($796.40)

($43,032.23)

($1,760,040.18)

$1,573,661.76

($106,387.31)

$150,799.47

($53,668.65)

$131,536.84

($248,185.06)

$7,608.44

228

REVENUE

EXPENDITURE

HIGH SCHOOL TECHNOLOGY

Subtotal: ($374,663.22)

Subtotal: $374,663.22

129

REVENUE

EXPENDITURE

ELEMENTARY FLEX

Subtotal:

Subtotal:

($290,964.34)

$290,964.34

($389.18)

$2,556.39

($78.35)

$0.00

($91,897.91)

$49,785.07

($2,225.47)

$8,499.32

Balance

($580,975.48)

$593,690.54

($1,722,308.31)

$1,224,491.75

($3,199,980.80)

$3,120,379.00

($1,759,959.82)

$1,946,338.24

($229,182.69)

$184,770.53

($246,386.35)

$168,518.16

($797,581.30)

$1,038,157.92

($282,765.31)

$324,878.15

($288,738.87)

$282,465.02

% Budget

Remaining

64.17

65.58

45.80

32.57

50.00

48.76

50.00

55.29

68.30

55.06

82.11

56.16

76.27

99.27

75.47

86.71

99.24

97.08

29

Account

March 18, 2016

2:18 pm

229

REVENUE

HIGH SCHOOL FLEX

Budget

Great Falls Public Schools

Fund Budget Report

February 2016

MTD YTD

Subtotal: ($14,236.09) ($0.18)

EXPENDITURE

Subtotal: $14,236.09 $0.00

($1.17)

$26.40

161

REVENUE

EXPENDITURE

ELEMENTARY BUILDING RESERVE

Subtotal: ($238,887.85)

Subtotal: $238,887.85

261

REVENUE

HIGH SCHOOL BUILDING RESERVE

($24.05)

$11,523.28

($40,558.58)

$21,719.77

EXPENDITURE

Subtotal:

Subtotal:

($69,988.09)

$69,988.09

($0.61)

$5,675.64

($19,777.79)

$11,367.79

Short and Long Term Interest Bearing on Deposit

February 2016

$16,531,000

Balance

($14,234.92)

$14,209.69

% Budget

Remaining

99.99

99.81

($198,329.27)

$217,168.08

($50,210.30)

$58,620.30

83.02

90.91

71.74

83.76

30

Printed:

3/18/2016

Accounts Payable

Starting Check No:

Ending Check No:

79532

80133

Great Falls Public Schools

Check Register

February 2016

Action Item

Total: $1,374,253.10

Payroll

Starting Check No:

Ending Check No:

55145

55507

Total: $663,328.53

Direct Deposit

Total:

Payroll ACH Payments

$2,949,354.78

Total: $3,232,000.76

31

G

REAT

F

ALLS

P

UBLIC

S

CHOOLS

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

M

C

A

EETING

ATEGORY

GENDA

I

D

ATE

:

TEM

:

N

UMBER

March 28, 2016

Action

: VII. B.

C

ABINET

M

EMBER

: Brian Patrick

T

OPIC

Approve Student Activity Monthly Report for February 2016

B

ACKGROUND

The authority to establish an extracurricular fund is found in MCA

20-9-504 Extracurricular fund for pupil functions

. The Board of Trustees is responsible for the establishment and management of student extra-curricular funds. The purpose of student extra-curricular funds shall be to account for revenues and disbursements of those funds raised by students through recognized student body organizations and activities. Students shall be involved in the decision-making process related to the use of the funds.

D

ISCUSSION

In this section, you will find the student activity accounts for the district. The Student Activity Fund Report will be submitted to the board on a monthly basis for review and approval.

F

ISCAL

I

MPLICATIONS

No immediate fiscal implications.

R

ECOMMENDATION

The District Board is requested to approve the Student Activity Accounts for February 2016 as presented.

For more information about this item, please contact Superintendent Lacey at (406) 268-6001 or Director of

Business Operations Brian Patrick at (406) 268-6050.

Return to Agenda

32

1st Day 2/1/2016

Print Date

Detail

3/23/2016

Fund Project

Account

LINCOLN SCHOOL

126 002 ACTIVITY MISC

Total for LINCOLN SCHOOL

LONGFELLOW SCHOOL

127 328 INDIAN CLUB

Total for LONGFELLOW SCHOOL

LOY SCHOOL

129

129

002

364

ACTIVITY MISC

STUDENT COUNCIL/GOVERNMENT

Total for LOY SCHOOL

MEADOW LARK SCHOOL

133 002 ACTIVITY MISC

Total for MEADOW LARK SCHOOL

GREAT FALLS PUBLIC SCHOOLS

STUDENT ACTIVITY MONTHLY REPORT

February 2016

Beginning

$1,914.23

$1,914.23

$16.94

$16.94

$1,095.72

($45.99)

$1,049.73

$1,467.94

$1,467.94

Revenue

$0.00

$0.00

$0.00

$0.00

$23.85

$0.00

$23.85

$379.40

$379.40

MORNINGSIDE SCHOOL

134 002 ACTIVITY MISC

Total for MORNINGSIDE SCHOOL

ROOSEVELT SCHOOL

139

139

002

366

ACTIVITY MISC

STUDENT PROJECTS

Total for ROOSEVELT SCHOOL

SUNNYSIDE SCHOOL

143 002 ACTIVITY MISC

Total for SUNNYSIDE SCHOOL

VALLEY VIEW SCHOOL

145 002 ACTIVITY MISC

Total for VALLEY VIEW SCHOOL

WHITTIER SCHOOL

146 002 ACTIVITY MISC

Total for WHITTIER SCHOOL

ELEMENTARY TOTAL

$3,556.75

$3,556.75

$1,349.41

$294.83

$1,644.24

$243.90

$243.90

$1,043.43

$1,043.43

$6,121.28

$6,121.28

$17,058.44

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$403.25

Page 1 of 6

$1,202.47

$294.83

$1,497.30

$243.90

$243.90

$1,043.43

$1,043.43

$5,941.64

$5,941.64

$17,635.11

Ending

$1,914.23

$1,914.23

$16.94

$16.94

$1,119.57

($45.99)

$1,073.58

$1,847.34

$1,847.34

$4,056.75

$4,056.75

($146.94)

$0.00

($146.94)

$0.00

$0.00

$0.00

$0.00

($179.64)

($179.64)

$173.42

Expense

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$500.00

$500.00

33

1st Day 2/1/2016

Print Date

Detail

3/23/2016

Fund Project

Account

EAST MIDDLE SCHOOL

111

111

111

111

111

111

111

111

111

111

111

111

111

111

111

111

111

111

301

304

305

309

312

368

613

680

8TH GRADE CLASS

ART DEPARTMENT

ATHLETIC SCHOLARSHIPS

XTREME TEAM

DYNAMOS

328 INDIAN CLUB

329 INSTRUMENTAL ACTIVITIES

331 KIDS FIRST

354 IMPACT

364 STUDENT COUNCIL/GOVERNMENT

367 STUDENT STORE

SUPERSONICS

375 VIP MATH-SCIENCE

379 HIP HOP DANCE CLUB

388 YOUTH ALIVE

558 FISHING CLUB

ROBOTICS

RAM SPIRIT

Total for EAST MIDDLE SCHOOL

NORTH MIDDLE SCHOOL

112

112

112

112

112

112

112

112

112

112

112

112

112

112

112

112

112

112

317

320

365

374

377

378

EXTREME TEAM

FISHING CLUB

343 NATIONAL JR HONOR SOCIETY

344 NATIVE AMERICAN CLUB

349 PHOTOGRAPHY CLUB

358 SCIENCE OLYMPIAD

361 SENSATIONAL SEVEN'S

364 STUDENT COUNCIL/GOVERNMENT

STUDENT POP

369 TAG TEAM

370 THE BUSINESS

371 TNT TEAM

373 URSIDAE TEAM

VIKINGS/GLADI8ORS TEAM

YEARBOOK

SHOP

388 YOUTH ALIVE

687 GRIZ SPIRIT

Total for NORTH MIDDLE SCHOOL

MIDDLE SCHOOLS TOTAL

GREAT FALLS PUBLIC SCHOOLS

STUDENT ACTIVITY MONTHLY REPORT

February 2016

Beginning

$478.40

$124.08

$652.83

$1,893.87

$181.76

$21.67

$938.63

$105.04

$1,126.60

$1,020.09

$864.54

$372.09

$170.08

$0.00

$5.01

$583.85

$127.27

$37.91

$8,703.72

$44.42

$1,436.67

$208.01

$137.37

$28.09

$50.52

$299.38

$1,066.05

$1,193.31

$26.27

$1,924.92

$812.90

$1,021.64

$282.34

$6,674.77

$85.08

$18.83

$66.47

$15,377.04

$24,080.76

Revenue

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$297.50

$505.81

$0.00

$0.00

$0.00

$267.00

$0.00

$250.10

$470.00

$278.00

$625.00

$0.00

$0.00

$386.00

$993.00

$0.00

$0.00

$4,072.41

$4,072.41

Page 2 of 6

Ending

$478.40

$124.08

$652.83

$1,893.87

$181.76

$21.67

$938.63

$105.04

$1,126.60

$1,020.09

$864.54

$372.09

$170.08

$0.00

$5.01

$583.85

$127.27

$37.91

$8,703.72

$44.42

$1,734.17

$580.14

$137.37

$28.09

$50.52

$566.38

$1,017.76

$1,193.31

$334.37

$1,741.29

$913.13

$1,021.64

$282.34

$4,561.41

$330.95

$18.83

$66.47

$14,622.59

$23,326.31

Expense

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

($133.68)

$0.00

$0.00

$0.00

$0.00

($48.29)

($250.10)

($161.90)

($461.63)

($524.77)

$0.00

$0.00

($2,499.36)

($747.13)

$0.00

$0.00

($4,826.86)

($4,826.86)

34

1st Day 2/1/2016

Print Date

Detail

3/23/2016

GREAT FALLS PUBLIC SCHOOLS

STUDENT ACTIVITY MONTHLY REPORT

February 2016

Fund Project

Account

GREAT FALLS HIGH SCHOOL

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

111 FOOTBALL

112 BOYS BASKETBALL

113 GIRLS BASKETBALL

114 WRESTLING

115 TRACK B&G

116 SOCCER B&G

117 X COUNTRY B&G

118 GOLF B&G

119 TENNIS B&G

120 SOFTBALL

121 SWIMMING B&G

122 VOLLEYBALL

303 BISON DIGITAL VIDEO

310 BISON BUSINESS

313 FCCLA

314 BISON WEAR

324 GFHS ROBOTICS CLUB

363 STEAM CLUB

514 B AND G TRACK FUND

516 BAND ACTIVITY

520 BISONETTES

522 BOWLING CLUB

523 BOYS & GIRLS P.E. POP FUND

524 BOYS BASKETBALL

525 BOYS SOCCER

527 BUSINESS PROFESSIONALS OF AMER

530 CHEERLEADERS

531 CLASS OF 2018

533 CHOIR/DELPHIAN

534 CLASS OF 2019

539 HOSA

546 CROSS COUNTRY

548 DECA CLUB

559 FLY FISHING CLUB

560 FOOTBALL FUND

563 FOREIGN LANGUAGE CLUB

566 FRENCH CLUB

567 GERMAN CLUB

570 GIRLS BASKETBALL

571 GIRLS SOCCER

572 GOLF TEAM

574 GREEN CLUB

579 ICE RAGE

580 INDIAN CLUB

581 INIWA NEWSPAPER

584 KEY CLUB

591 MOTOR SPORTS CLUB

593 MUSIC FRUIT

597 NATIONAL HONOR SOCIETY

601 ORCHESTRA

606 PHOTOGRAPHY ART

608 POP FUND

609 POWDER PUFF FOOTBALL

615 ROUNDUP ANNUAL

620 SELECT

627 SOFTBALL

628 SPANISH CLUB

630 SPECIAL ED FUNDRAISING PROJECT

634 SPIRIT SHIRTS

635 STUDENT COUNCIL/GOVERNMENT

636 STUDENT LANDSCAPE PROJECT FUND

637 STUDENT LITERARY PUBLICATIONS

639 SWIM TEAM

Beginning Revenue

$30.00

$0.00

$0.00

$0.00

$154.00

$0.00

$189.34

$0.00

$1,130.00

$505.00

$0.00

$0.00

$0.00

$568.00

$374.75

$0.00

$0.00

$343.00

$0.00

$459.01

$0.00

$0.00

$0.00

$0.00

$0.00

$9,725.71

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$8,022.00

$163.00

$0.00

$0.00

$10,350.34

$0.00

$1,554.40

$2,524.00

$0.00

$3,104.16

$0.00

$2,310.00

$0.00

$6,197.00

$4,195.00

$1,542.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$745.00

$0.00

$1,898.99

$23,071.11

$174.51

$27,939.02

$127.19

$301.78

$36.37

$10,053.38

$338.83

$5,020.37

$129.82

$7,128.97

($132.15)

$1,427.00

$1,694.43

$2,265.43

$383.70

$316.96

$15,004.95

$381.98

$19,949.33

$968.96

$11,857.39

$815.12

$1,104.13

$238.51

$0.00

$2,803.50

$16,663.89

$10,720.23

$0.00

$2,633.57

$21,156.11

$433.20

$3.30

$1,840.11

$5,882.07

$971.06

$2,836.46

$9,668.93

$364.30

$19,328.22

$45.86

$964.64

$8,393.85

$3,673.29

$2,198.32

($2,223.59)

($1,106.68)

($8,804.54)

($514.29)

($2,338.29)

($140.85)

$0.00

$0.00

($4,330.56)

$160.35

$1,603.14

$1,515.26

($241.29)

$192.36

35

$0.00

$3,730.02

Page 3 of 6

Ending

$1,898.99

$23,101.95

$174.51

$26,611.15

$127.19

$301.78

$36.37

$14,991.48

$338.83

$5,020.37

$129.82

$6,948.97

($132.15)

$1,427.00

$1,710.93

$2,067.87

$383.70

$316.96

$14,954.95

$381.98

$17,843.42

$968.96

$12,817.39

($2,120.48)

$1,104.13

$238.51

$0.00

$3,371.50

$16,905.60

$10,720.23

$0.00

$4,023.02

$0.00

$2,633.57

$23,718.42

$483.20

$3.30

$1,840.11

$9,839.66

$971.06

$4,390.86

$11,145.22

$238.30

$20,440.41

$45.86

$749.64

$8,393.85

$7,623.45

$5,143.74

($7,288.41)

($1,106.68)

($8,804.54)

($514.29)

($2,338.29)

($140.85)

$0.00

$0.00

($4,330.56)

$160.35

$1,603.14

$1,515.26

$11.52

$23.86

Expense

($13.50)

($197.56)

$0.00

$0.00

($204.00)

$0.00

($2,295.25)

$0.00

($170.00)

($3,440.60)

$0.00

$0.00

$0.00

$0.00

($133.04)

$0.00

$0.00

($50.00)

$0.00

($428.17)

$0.00

($1,327.87)

$0.00

$0.00

$0.00

($4,787.61)

$0.00

$0.00

$0.00

($180.00)

$0.00

$0.00

$0.00

$0.00

($5,459.69)

($113.00)

$0.00

$0.00

($6,392.75)

$0.00

$0.00

($1,047.71)

($126.00)

($1,991.97)

$0.00

($2,525.00)

$0.00

($2,246.84)

($1,249.58)

($6,606.82)

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

($492.19)

($168.50)

1st Day 2/1/2016

Print Date

Detail

3/23/2016

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

206

Fund Project

Account

642 TENNIS

644 THROWERS CLUB

650 VICA

651 VIDEO PRODUCTIONS

655 VOLLEYBALL

656 WARFAIR ACTIVITY

663 WRESTLING

665 YELLOWSTONE FIELD TRIP

666 YOUTH ALIVE

675 CLASS OF 2014

676 CHESS CLUB

678 CLASS OF 2015

683 CLASS OF 2016

684 CLASS OF 2017

685 YOUNG CHAUTAUQUA

686 RUGBY CLUB

Total for GREAT FALLS HIGH SCHOOL

ATLERNATIVE EDUCATION

207

207

207

207

207

207

207

364

540

690

STUDENT COUNCIL/GOVERNMENT

COFFEE SHOP

588 LYNX GRAFIX

625 PARIS GIBSON DESIGNS

664 YEAR BOOK

677 PARIS GIBSON AUTOMOTIVE CLUB

PARIS SCIENCE CLUB

Total for ATLERNATIVE EDUCATION

GREAT FALLS PUBLIC SCHOOLS

STUDENT ACTIVITY MONTHLY REPORT

February 2016

CM RUSSELL HIGH SCHOOL

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

111 FOOTBALL

112 BOYS BASKETBALL

113 GIRLS BASKETBALL

114 WRESTLING

115 TRACK B&G

116 SOCCER B&G

117 X COUNTRY B&G

118 GOLF B&G

119 TENNIS B&G

120 SOFTBALL

121 SWIMMING B&G

122 VOLLEYBALL

307 BIOLOGY 3-4

321 CMR DRAFTING

322 CMR ELECTRONICS

355 RUSTLER GEAR

500 ACADEMIC BOWL

502 AFS CLUB

503 ANNUAL

505 ART CLUB

517 BARRIER BUSTERS CLUB

525 BOYS SOCCER

526 BOYS TRACK

527 BUSINESS PROFESSIONALS OF AMER

530 CHEERLEADERS

531 CLASS OF 2018

532 CINDERELLAS CLOSET

534 CLASS OF 2019

538 CMR COMPUTER CLUB

539 HOSA

544 CREATIVE WRITING CLUB

546 CROSS COUNTRY

548 DECA CLUB

552 DRAMATICS CLUB

554 ENGLISH STYLE GUIDE

562 FOOTBALL PROGRAMS

Beginning

$2,717.65

$41.50

($284.90)

$560.46

$11,324.93

$853.41

$7,949.55

$1,760.33

$321.77

$0.00

$53.79

$0.00

$2,886.59

$676.03

$37.27

$0.00

$259,476.41

$3,508.90

$21,819.58

$21,600.40

$3,122.60

$4,322.68

$9,985.56

$1,084.44

$65,444.16

$591.16

$379.54

$61,643.83

$11,543.27

$316.81

$1,524.31

$16,822.72

$2,529.18

$15,225.36

$625.59

$295.20

$138.01

$69.57

$9,798.33

$83.66

$1,443.80

$13,027.37

$14,340.10

($2,602.78)

$2,013.21

($4,412.68)

$0.00

($7,850.57)

($650.32)

($3,740.00)

($432.46)

($1,273.63)

($108.00)

($8,583.31)

$888.77

$852.68

$463.77

$652.78

$1,386.84

36

$399.76

$17,647.57

Revenue

$0.00

$0.00

$75.11

$0.00

$32.00

$0.00

$1,756.56

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$56,049.38

$0.00

$0.00

$275.00

$0.00

$0.00

$1,772.59

$0.00

$2,047.59

$0.00

$0.00

$3,221.25

$107.70

$0.00

$0.00

$0.00

$65.50

$3,792.00

$0.00

$0.00

$0.00

$0.00

$17,928.97

$0.00

$0.00

$0.00

$1,030.31

$0.00

$431.25

$0.00

$7,544.00

$479.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$117.00

Page 4 of 6

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

($963.61)

($32.47)

($534.42)

$0.00

$0.00

$0.00

($69.57)

($3,100.00)

($83.66)

$0.00

($427.68)

($462.15)

($399.76)

($1,482.74)

$0.00

($2,266.50)

($2,618.80)

($3,904.49)

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

($882.30)

$0.00

$0.00

$0.00

Expense

$0.00

$0.00

($114.50)

($59.85)

($187.50)

$0.00

($4,033.11)

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

($46,042.61)

$0.00

($2,000.53)

($250.89)

$0.00

$0.00

($1,331.16)

$0.00

($3,582.58)

Ending

$2,717.65

$41.50

($324.29)

$500.61

$11,169.43

$853.41

$5,673.00

$1,760.33

$321.77

$0.00

$53.79

$0.00

$2,886.59

$676.03

$37.27

$0.00

$269,483.18

$3,508.90

$19,819.05

$21,624.51

$3,122.60

$4,322.68

$10,426.99

$1,084.44

$63,909.17

$591.16

$379.54

$64,865.08

$11,650.97

$316.81

$1,524.31

$15,859.11

$2,562.21

$18,482.94

$625.59

$295.20

$138.01

$0.00

$24,627.30

$0.00

$1,443.80

$12,599.69

$1,955.00

$0.00

$16,596.08

$14,340.10

$2,674.72

($126.59)

($8,317.17)

$0.00

($7,850.57)

($650.32)

($3,740.00)

($432.46)

($1,273.63)

($108.00)

($8,583.31)

$6.47

$852.68

$463.77

$769.78

1st Day 2/1/2016

Print Date

Detail

3/23/2016

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

208

Fund Project

Account

566 FRENCH CLUB

567 GERMAN CLUB

570 GIRLS BASKETBALL

571 GIRLS SOCCER

572 GOLF TEAM

577 HOME EC SEWING

578 FAMILY CONSUMER SCIENCE

584 KEY CLUB

587 LIFETIME SPORTS

597 NATIONAL HONOR SOCIETY

598 NATIVE AMERICAN CLUB

599 NEWSPAPER

600 SCIENCE OLYMPIADS

601 ORCHESTRA

607 PHYSICS FIELD TRIP

608 POP FUND

613 ROBOTICS

617 SCHOOL STORE

619 SCIENCE RESEARCH CLUB

627 SOFTBALL

628 SPANISH CLUB

632 SPEECH & DEBATE

633 SPIRIT CLUB

635 STUDENT COUNCIL/GOVERNMENT

640 SWIMMING CLUB

641 T.A.P.E. CLUB

642 TENNIS

643 THESPIANS

648 TRIPLE-R-CLUB

650 VICA

651 VIDEO PRODUCTIONS

652 VOCAL MUSIC

654 VOCATIONAL RESOURCE

655 VOLLEYBALL

658 WELCOME WAGON

662 WRANGLERS

663 WRESTLING

666 YOUTH ALIVE

671 ELECTRIC CITY FFA

673 RUSTLERS INC

674 MODEL UNITED NATION

675 CLASS OF 2014

678 CLASS OF 2015

683 CLASS OF 2016

684 CLASS OF 2017

Total for CM RUSSELL HIGH SCHOOL

HIGH SCHOOLS TOTAL

GREAT FALLS PUBLIC SCHOOLS

STUDENT ACTIVITY MONTHLY REPORT

February 2016

Beginning

$1,141.90

$2,233.07

$8,457.12

$6,202.41

$2,909.68

$2,399.57

$9,569.46

$1,896.86

$0.04

$761.38

$128.00

$6,590.08

$345.48

$11,336.73

$1,460.54

$345.40

$997.76

$28,073.15

$906.33

$8,106.58

$1,471.76

$939.21

$481.94

($143.94)

$6,059.88

$13,553.83

$1,398.33

$0.00

$178.11

$924.06

$250.75

$25,413.30

$5,257.08

$36,957.07

$0.01

$6,471.20

$7,556.93

$360.05

$7,086.64

$4,027.35

$52.70

$0.00

$0.00

$2,194.57

$2,823.76

$362,225.57

$687,146.14

Revenue

$0.00

$0.00

$5,123.69

$0.00

$172.00

$40.00

$200.00

$0.00

$180.00

$294.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$1,153.30

$0.00

$0.00

$70.00

$320.40

$0.00

$0.00

$0.00

$0.00

$227.00

$0.00

$1,490.20

$0.00

$13.75

$0.00

$526.00

$147.20

$187.50

$0.00

$0.00

$778.90

$0.00

$5,540.00

$0.00

$0.00

$0.00

$0.00

$80.00

$0.00

$51,260.92

$109,357.89

Page 5 of 6

Ending

$1,141.90

$2,215.10

$6,505.70

$6,202.41

$2,909.68

$2,401.64

$9,637.91

$1,896.86

$0.00

$761.38

$128.00

$6,057.58

$345.48

$12,743.51

$1,460.54

$345.40

$997.76

$28,592.07

$906.33

$8,118.80

$1,511.76

$1,102.07

$481.94

($143.94)

$5,424.80

$13,553.83

$1,398.33

$0.00

$178.11

$937.81

$250.75

$17,477.57

$5,404.28

$37,144.57

$0.00

$5,254.20

$3,809.32

$360.05

$10,548.99

$3,999.09

$52.70

$0.00

$0.00

$2,274.57

$2,823.76

$369,750.88

$703,143.23

Expense

$0.00

$0.00

($4,604.77)

$0.00

($159.78)

$0.00

($37.14)

$0.00

($180.00)

($929.08)

$0.00

$0.00

$0.00

$0.00

$0.00

($17.97)

($3,104.72)

$0.00

$0.00

($67.93)

($251.95)

$0.00

($0.04)

$0.00

$0.00

($759.50)

$0.00

($83.42)

$0.00

$0.00

$0.00

($8,461.73)

$0.00

$0.00

($0.01)

($1,217.00)

($4,526.51)

$0.00

($2,077.65)

($28.26)

$0.00

$0.00

$0.00

$0.00

$0.00

($43,735.61)

($93,360.80)

37

1st Day 2/1/2016

Print Date

Detail

3/23/2016

Fund Project

Account

INDIAN EDUCATION

265

265

265

265

265

265

265

265

265

265

040

041

042

043

044

049

INDIAN CLUB - CMR

INDIAN CLUB - EAST MIDDLE SCHOOL

INDIAN CLUB - G F H S

INDIAN CLUB - LONGFELLOW

INDIAN CLUB - NORTH MIDDLE SCH

045 INDIAN CLUB - PARIS ALTERNATIVE

046 INDIAN EDUCATION DRUM GROUP

047 INDIAN CLUB - WEST ELEM

048 INDIAN CLUB - WHITTIER ELEM

POW WOW'S

Total for INDIAN EDUCATION

INDEPENDENT PROGRAMS TOTAL

GREAT FALLS PUBLIC SCHOOLS

STUDENT ACTIVITY MONTHLY REPORT

February 2016

Beginning

$27.69

$0.00

$3.39

$377.41

$1.49

$263.61

$1,134.24

$63.97

$31.74

$607.93

$2,511.47

$2,511.47

Revenue

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

DISTRICT TOTAL $730,796.81 $113,833.55

Page 6 of 6

Expense

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Ending

$27.69

$0.00

$3.39

$377.41

$1.49

$263.61

$1,134.24

$63.97

$31.74

$607.93

$2,511.47

$2,511.47

($98,014.24) $746,616.12

38

G

REAT

F

ALLS

P

UBLIC

S

CHOOLS

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

M

C

A

EETING

ATEGORY

GENDA

I

D

ATE

:

TEM

:

N

UMBER

March 28, 2016

Action

: VII. C.

C

ABINET

M

EMBER

: Tammy Lacey

T

OPIC

Second Reading and Adoption of New Board Policy 3650 and Revised Board Policies 3530 and 3611 - Students

B

ACKGROUND

A committee consisting of Superintendent Tammy Lacey, Director of HR Mindy Kiser, Assistant Superintendents

Ruth Uecker and Tom Moore, Supervisor Kim Fadrhonc and Trustee Ann Janikula have been meeting to discuss and make changes where necessary on the policies mentioned above.

D

ISCUSSION

The following Board policies contain proposed language changes that are recommendations from Montana

School Boards Association and language clean up to match with District procedures.

Policy 3650 – Students – School Resource Officer – This policy is new and recommend by Montana School

Boards Association. The language in this policy is designed to match the MOU that the District has with the

Police Department and District procedures.

Policy 3530 – Students – Student Fund Raising Activities – There is no change in the actual language of this policy. Changes to this policy are the additions of references to other policies dealing with fund raising and guidelines.

Policy 3611 – Students – Gangs and Gang Activity – There is no change to the actual language of this policy.

Montana School Boards Association is recommending adding legal references to this policy.

First reading of these policies was at the March 14, 2016 Board meeting.

F

ISCAL

I

MPLICATIONS

None

R

ECOMMENDATION

The District Board is requested to approve the policies mentioned above with language changes and additions as recommended by the committee and Montana School Boards and to match District procedures.

For more information about this item, please contact Superintendent Lacey at (406) 268-6001.

Return to Agenda

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Great Falls Public School District

STUDENTS 3650

School Resource Officer

In order to make schools more orderly, safe and secure, the District may employ confirmed police officers or contract with the agencies to deliver security services as School Resource

Officers (SROs). School Resource Officers will be recognized as school officials and will become the District’s Law Enforcement Unit.

The utilization of school resource officers in district schools is to accomplish the following goals:

1. Maintain a safe and secure environment on and around school grounds;

2. Reduce incidents of school violence and crime;

3. Reduce criminal offenses committed by juveniles and young adults;

4. Establish a rapport between the SRO and the student population; and

5. Estab l ish a rapport between the SRO and parents, faculty, staff and administrators.

A. The responsibilities of the SROs include but are not be limited to:

1. Act as employees of the Police Department and be subject to the administration, supervision and control of the Police Department;

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2. Abide with all personnel policies and practices of the Police Department and the relevant policies of the Great Falls School District;

3. Enforce criminal law and protect the students, staff, and public at large against criminal activity

4. Complete reports and investigate crimes and conduct follow-up investigations as assigned by the SRO supervisors;

5. Notify as soon as possible the school authorities and the parents of any student criminally charged;

6. Abide by all applicable legal requirements concerning interviews or searches should it become necessary to conduct formal law enforcement interviews or searches with students or staff on property or at school functions under the jurisdiction of the District. The SRO s will not be involved in searches conducted by school personnel unless a criminal act is involved or unless school personnel require the assistance of the SRO because of exigent circumstances, such as the need for safety or to prevent flight;

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7. Be highly visible throughout the campus, yet be unpredictable in their movements.

For officer safety reasons, the SRO s shall not establish any set routine, which allows predictability in their movements and their locations;

8. Confer with the school administration to develop plans and strategies to prevent and/or minimize dangerous situations on or near the campus or involving students at school-related activities;

9. Provide information and training concerning issues regarding law enforcement topics for students and staff;

10. Attend law enforcement agency in-service trainings as required. Reasonable attempts will be made to schedule such trainings to minimize SRO absence from school on an instructional day;

11. Attend meetings of parent and faculty groups to improve their understanding of the

SRO Program and to promote awareness of law enforcement functions;

12. Be familiar with community agencies offering assistance to youths and their families such as mental health clinics, drug treatment centers, etc., and may make recommendations to the families when appropriate;

13. Act as the designee of the campus administrator in maintaining the physical plant of the assigned campus to provide a safe environment as to law enforcement matters. This includes building(s), grounds, parking lot(s), lockers and other public school property;

14. Be involved in school discipline but only when it pertains to preventing a disruption that would, if ignored, place students, faculty and staff at risk of harm.

The SRO will assist in resolving the problem to preserve the school climate.

Regarding school code violations that disrupt the school learning environment, the

SRO will take the student to a school administrator’s office for discipline to be meted out by school officials;

15. Share information with the school administrator(s) about persons and conditions that pertain to all District campus safety concerns;

16. Wear business casual attire or police uniform with appropriate logos and/or badges depending on the time of school year, the type of school activity or program, and the requests of the school and/or police department;

17.

In accordance with Police Department policy, wear and utilize Police Department authorized duty weapons and utilize school district authorized weapons/evidence

storage lockers; in accordance with Police Department policy;

18. Not transport students in Police Department vehicles except when in the SRO’s judgment, the students are victims of a crime, under arrest, or some other unique circumstances exist;

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19. As soon as reasonably possible, in the event an SRO is absent from work, notify his or her supervisor in the Police Department and the principal of the school(s) to which the SRO is assigned;

20. In collaboration with school administration, SROs may take appropriate law enforcement action against unwanted guests or trespassers who may appear at the school and school related functions, to the extent that the SRO may do so under the authority of the law;

21. In accordance with Policy 3235, Video Surveillance, SROs are authorized personnel to access the District’s video surveillance system; and

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22. In accordance with Policy 3600, Student Records, SROs may access student records as school officials with a legitimate education interest in the information.

The Superintendent or their designee will work in cooperation with the Law Enforcement

Agency/Police Department in the hiring and placement of school resource officers in schools.

The objectives and qualifications of School Resource Officers will be determined by the Police

Department and shall be subject to approval by the Board.

Cross Reference:

Legal Reference:

Policy History:

Adopted on:

Revised on:

3225

3226

3231

3235

3300

3310

3340

3345

3600

3611

4313

4315

4332

4410

4411

Sexual Harassment/Intimidation of Students

Bullying/Harassment/Intimidation/Hazing

Searches and Seizure

Video Surveillance

Suspension and Expulsion

Student Discipline

Extra- and Co-Curricular Alcohol, Drug, and Tobacco Use

Gambling

Student Records

Gangs and Gang Activity

Disruptions of School Operations

Spectator Conduct for Athletic and Co-Curricular Events

Conduct on School Property

Relations with Law Enforcement and Child Protective

Agencies

Investigations and Arrests by Police

§ 20-4-302, MCA

§ 20-5-202, MCA

§ 20 U.S.C. § 8921, et.seq.

§ 29 U.S.C. § 701

§ 45-8-361, MCA

Discipline and punishment of pupils – definition of corporal punishment – penalty – defense

Suspension and Expulsion

Gun Free Schools Act of 1994

Rehabilitation Act of 1973

Possession or allowing possession of weapon in school building – exceptions – penalties – seizure and forfeiture or return authorized - definitions

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Great Falls School District

STUDENTS

Student Fund Raising Activities

3530

The Board acknowledges that the solicitations of funds from students, staff and citizens must be limited since students are a captive audience and since solicitation can disrupt the program of the schools. Solicitation and collection of money by students for any purpose, including the collection of money by students in exchange for tickets, papers, magazine subscriptions, or for any other goods or services for the benefit of an approved school organization, may be permitted by the Superintendent providing that the instructional program is not adversely affected.

Cross Reference: 3535 Distribution of Fund Drive Literature Through Students

4321 Distribution of Fund Drive Literature Through Students

7260 Endowments, Gifts, and Investments

Great Falls Public Schools Guidelines – Athletic Fundraising

Montana High School Association Guidelines

Policy History:

Adopted on: July 1, 2000

Revised on:

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Great Falls School District

STUDENTS 3611

Gangs and Gang Activity

The Board is committed to ensuring a safe and orderly environment, where learning and teaching may occur void of physical or psychological disruptions, unlawful acts, or violations of school regulations. Gang activities create an atmosphere of intimidation in the entire school community.

Both the immediate consequences of gang activity and the secondary effects are disruptive and obstructive to the process of education and school activities. Groups of individuals which meet the definition of gangs, defined below, shall be restricted from school grounds or school activities.

A gang is defined as any group of two (2) or more persons, whether formal or informal, who associate together to advocate, conspire, or commit:

A. One or more criminal acts; or

B. Acts which threaten the safety or well-being of property or persons, including, but not limited to, harassment and intimidation.

Students on school property or at any school-sponsored activity shall not:

1. Wear, possess, use, distribute, or sell any clothing, jewelry, emblem, badge, symbol, sign, or other items which are evidence of membership in or affiliation with any gang and/or representative of any gang;

2. Engage in any act, whether verbal or nonverbal, including gestures or handshakes, showing membership in or affiliation with any gang and/or that is representative of any gang; or

3. Engage in any act furthering the interest of any gang or gang activity, including, but not limited to: a. b.

Soliciting membership in or affiliation with any gang;

Soliciting any person to pay for protection or threatening another person, explicitly or implicitly, with violence or with any other illegal or prohibited act;

Painting, writing, or otherwise inscribing gang-related graffiti, messages, symbols, c. or signs on school property; d. Engaging in violence, extortion, or any other illegal act or other violation of school property.

Violations of this policy shall result in disciplinary action, up to and including suspension, expulsion, and/or notification of police.

Legal Reference: § 45-8-405, MCA Pattern of criminal street gang activity

§ 45-8-406, MCA Supplying of firearms to criminal street gang

Policy History:

Adopted on : July 1, 2000

Revised on:

44

G

REAT

F

ALLS

P

UBLIC

S

CHOOLS

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

M

C

A

EETING

D

ATEGORY

GENDA

I

ATE

:

TEM

:

N

UMBER

March 28, 2016

Action

: VII. D.

C

ABINET

M

EMBER

: Tammy Lacey

T

OPIC

Fourth Reading and Adoption of Revised Board Policy 3235 – Students – Video Surveillance

B

ACKGROUND

A committee consisting of Superintendent Tammy Lacey, Director of HR Mindy Kiser, Assistant Superintendents

Ruth Uecker and Tom Moore, and Director of Student Services Dale Lambert met to discuss and make changes to the policy noted above.

Since the first reading of this policy on January 11, 2016, this committee has met with the Montana School

Boards Association legal department, the Great Falls Police Department, the Office of the Cascade County

Attorney and the Great Falls Tribune. Significant changes have been made which are reflected in the colored fonts.

D

ISCUSSION

The following Board policy contains proposed language changes that are recommendations of the committee based on contemporary legal presentations and advice. The Montana School Boards Association has reviewed the suggested changes. The changes reflect contemporary thinking around the evolving practice of video surveillance in our schools:

Policy 3235 – Students – Video Surveillance – Additional language

Policy 3235F – Students – Video Surveillance Form – All new language

Previous readings of this policy were at the following Board meetings: 1 st

reading, January 11, 2016, 2 nd

reading,

February 22, 2016 and 3 rd

reading, March 14, 2016.

F

ISCAL

I

MPLICATIONS

None

R

ECOMMENDATION

The District Board is requested to approve the policy mentioned above with language changes and additions as recommended by the committee and the Montana School Boards Association.

For more information about this item, please contact Superintendent Lacey at (406) 268-6001.

Return to Agenda

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Great Falls Public School District

Page 1 of 3

3235 STUDENTS--Video Surveillance

Statement of Intent

In accordance with applicable Montana laws, the operations of Great Falls Public Schools are open to the public, and records related to district operations are subject to public disclosure.

There are limited exceptions to this requirement for transparent operations. One of those exceptions is the protection of student privacy as required by federal law. This policy is intended to honor the public’s right to know while preserving student privacy rights when the two rights intersect by providing procedures on handling matters related to video surveillance.

Purposes of Video Surveillance

The Board authorizes the use of video cameras surveillance systems on District property or areas

subject to District policy and supervision to:

• Ensure the health, welfare, and safety of all staff, students, and visitors to District property, and to

Enhance educational opportunities for students,

• Safeguard District facilities and equipment,

Deter and prevent unacceptable or unlawful activities, and

• Document violations of Board policies, administrative regulations, District or building rules or law, and provide a historical record to assist in investigations as authorized or

permitted by law.

Video surveillance is only one of several investigatory techniques utilized by Great Falls Public

Schools. Its presence or absence does not in and of itself constitute a complete investigation.

Definitions

1. “Video surveillance system” means video digital components of a multi-media surveillance system, including but not limited to cameras, recording units, DVDs, etc. on

District property for the purposes indicated above. Except as provided by law, audio shall not be part of the video recordings made, reviewed, or stored by the District.

2. “District property” is any property owned or operated by the District including inside any District building, on District grounds and District vehicles.

3.

Areas subject to District policy and supervision” are those areas, vehicles or objects

adjacent to school property or used by those subject to District policy to travel to or from

District property as authorized by Section 20-5-201(1)(d), MCA.

4. “Common areas” include, but are not limited to, classrooms , hallways, meeting rooms, parking lots, and other District property subject to District security or policy . for instructional and security purposes. Common areas do not include restrooms, locker

rooms and other school areas where

students persons may be in a state of undress.

5. “Instructional areas” include classrooms, gymnasiums or multipurpose rooms when used for instruction or education services.

6. “Staff development” is training for the purpose of improving the knowledge and skills of staff members.

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7. “Authorized personnel” at the school level include: principals, associate principals, lead administrative assistants, school resource officers, and student advocates. At the

District level, authorized personnel include: superintendent, superintendent’s cabinet, administrative assistants to the superintendent and cabinet members, the supervisors of building and grounds, others as dispatched to the Incident Command Center and other designees as appropriate.

8.

“Education record” is a document, image, footage or other record that is created,

maintained and preserved by the school district for purposes of discipline, investigation or other academic or special education purposes as identified and defined by the Family

Educational Rights and Privacy Act (FERPA) and associated statutes and regulations.

In the context of this policy, examples include but are not limited to:

Images and footage related to individual student grades, test scores, courses

taken, academic specializations, activities or attendance;

Images and footage of supporting information related to special education

services;

Images and footage of supporting information related to disciplinary records;

Images and footage of medical or health matters of a specific student;

Images and footage that disclose personal information such as a student's

identification code or social security number.

9. “Law enforcement record” is a document, image, footage or other record that is created, maintained and preserved by a member of the District’s designated law enforcement unit after collaboration with school administration to identify a matter of law enforcement interest, criminal conduct or specific student enrolled in the District. Law enforcement records are not subject to disclosure restrictions identified in FERPA.

Uses of Video Surveillance

General: Video Surveillance systems may be used for continuous or periodic video recording,

and/or for real-time observing or monitoring in common area locations as deemed appropriate by the Superintendent or Designee by school staff in accordance with this policy.

Staff Development: The District may use video at the request of a teacher staff member or principal for staff development purposes. In either case, the teacher staff member must voluntarily give written permission for this use. Video surveillance may not be used for formal teacher evaluation purposes.

Behavioral Monitoring: The District may use video as part of an individualized student plan to determine the effectiveness of interventions. In all cases, parents/guardians will be part of the planning process and indicate permission by signing the related plan documents.

Discipline Proceedings: The District may use video as evidence in student and staff disciplinary proceedings. The District will notify the student’s parents/guardians or staff member that the District intends to introduce a video in advance of a disciplinary proceeding and will provide parents or staff a reasonable opportunity to view the video prior to the proceeding.

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4

Legal Proceedings: A recording made via video surveillance of any action by a student, District employee or other individual may be used by law enforcement the District or County Attorney’s

Office or criminal prosecuting agencies as evidence in any criminal proceeding brought against such person arising out of such person’s conduct on District property if disclosure is permitted by this policy and federal law . Disclosure to the County Attorney’s Office shall be made only in accordance with a valid subpoena or court order under 34 CFR §99.31(a)(9). Disclosure of video surveillance deemed a law enforcement record as defined by this policy to law enforcement or criminal prosecuting agencies is permitted in accordance with 20 U.S. Code §1232g

(a)(4)(B)(ii) and 34 CFR §99.8(b). Disclosed law enforcement records shall be subject to §44-5-

303 M.C.A. upon transfer to the school resource officer as a part of the legal investigation.

Bad Faith: Frivolous, deceitful, retaliatory or unauthorized uses of video surveillance will be regarded as a serious offense and will result in disciplinary action or other appropriate sanctions. Disabling or tampering with video surveillance equipment will also be regarded as a serious offense and will result in disciplinary action or other appropriate sanctions.

Custody of Information and Retention of Recordings

Only authorized personnel shall have access to the video surveillance system.

Any recordings made via video surveillance shall be stored on a secured network

location. Copying to removable media (DVD, flash drive, etc.) should only be done if legally required.

Any copies of video surveillance that has been used for a specific incident shall be

numbered, dated and retained in a locked receptacle.

All video surveillance records may be re-written or deleted, but not before fourteen

(14) days have elapsed. However, if an incident is reported or a request is made to view or copy a video, a video copy is to be maintained as long as needed, including time for any appeals resulting from disciplinary or other actions.

• The District shall comply with all applicable state and federal laws related to record maintenance and retention.

• Video recordings may become a part of a student’s educational record or a staff member’s personnel record.

Confidentiality

The District will treat all video recorded as student records entitled to educational records with appropriate confidentiality pursuant in accordance with applicable District policies and handbooks, FERPA and other applicable federal and Montana laws. Accordingly, the district will release or allow viewing of video only in certain defined situations, consistent with federal

and state law.

Applicable exceptions to disclosure restrictions for emergencies, law enforcement, or program audits are permitted under this policy as authorized by law.

Viewing of Recordings and Required Consent

Requests for viewing a video recording by anyone except authorized school personnel

must be made in writing on the District form to the school principal and, if the request is granted, such viewing must occur in the presence of the principal or designee.

Written requests for viewing a video recording made by a person not identified as anyone

except authorized school personnel may be

granted subject to fees associated with the

48

8

9

10

11

12

5

6

7

1

2

3

4

13

14

25

26

27

28

29

30

31

32

33

34

15

16

17

18

19

20

21

22

23

24

35

36

37

38

39

40

41

42

43

44

45

46

viewing subject to District discretion pursuant to this policy and in accordance with §2-

6-1006 M.C.A

.

This may include an hourly rate for the principal or designee who is present for the viewing. Granted requests will be subject to a $25 hourly fee (prorated accordingly) to offset the District’s expense for compensating the principal or designee who is present for the viewing. There is no expectation that a request will be granted or granted within a specific time period. Viewing, if granted, will be available within a reasonable amount of time.

Footage may be copied and released in accordance with a public records request pursuant to the policy if permitted by law and in accordance with §2-6-1006 M.C.A.

An educational record will only be copied and released in Under no circumstances will the

District's video recording be duplicated and/or removed from District premises unless in accordance with a court order and/or subpoena.

A log shall be maintained of viewing or use of recorded materials

by persons not identified as authorized school personnel in this policy.

As recordings of video surveillance may be considered part of a student’s educational

record, and therefore subject to FERPA, only authorized individuals may view the contents. Consent must be obtained prior to disclosing the contents to unauthorized individuals. Consent must only be obtained from students involved in the specific purposes of the viewing. Other students are considered not relevant to the issue and are not covered by FERPA. Parents and guardians have the right to view educational records of their student as per stipulations above.

School Resource Officers (SRO) and Video Surveillance

The viewing and use of video surveillance by SROs for safety and legal purposes, are allowed. If the video surveillance information is accessed by a school official or is provided by a school official to the SRO, the information is an educational record and subject to FERPA. The SRO may not disclose education records or surveillance materials that contain personally identifiable information to third parties, including other police officers or prosecutors without parental or guardian consent or unless another FERPA exception applies such as a subpoena or absent a court order which complies with FERPA. A law enforcement record as defined above that meets the law enforcement record exception in FERPA may be disclosed to law enforcement or a criminal prosecuting agency in accordance with this policy and U.S. Code § 1232g (a)(4)(B)(ii) and 34 CFR §99.8(b) and subject to § 44-5-303, MCA .

Emergency Disclosure

The District may disclose footage in connection with an emergency to appropriate persons if the

Superintendent or their designee determines that the recipient’s knowledge of such information is necessary to protect the health or safety of the student or other persons without parental permission or court order in accordance with 20 U.S.C. § 1232g(b)(1)(I).

Notification

The District shall notify staff and students through student/parent and staff handbooks that video surveillance may occur on District property. Students, parents and employees must be notified

annually that students, employees and visitors are subject to being videotaped video recording in common areas at any time. Additionally, notices must be conspicuously posted on school property at all regular entrances and other access points to school grounds. These notices

49

29

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45

46

19

20

21

22

23

24

25

26

27

28

9

10

11

12

13

14

15

16

17

18

5

6

7

8

1

2

3

4

should advise individuals that they are subject to being videoed video recording . Students and parents will be notified of the law enforcement records exception to student confidentiality as part of the annual FERPA notification in the student handbook and in accordance with

District Policy 3600.

Cross-Reference:

Family Educational Rights and Privacy Act (FERPA)

Policy 3600 Student Records

Policy 1401 Records Available to Public

Policy 4340 Public Access to District Records

2-6-1006 MCA—Public information requests – fees

44-5-303 MCA—Dissemination of confidential criminal justice information

Policy History:

Adopted on: July 1, 2000

Revised on:

50

29

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45

46

19

20

21

22

23

24

25

26

27

28

9

10

11

12

13

14

15

16

17

18

5

6

7

8

1

2

3

4

GFPS VIDEO SURVEILLANCE VIEWING REQUEST FORM

Requests for viewing a video recording from the GFPS video surveillance system by anyone except authorized school personnel must be made in writing on this District form to the school principal.

DATE OF REQUEST __________________________________

NAME ______________________________________________

ADDRESS ___________________________________________

DAYTIME PHONE NUMBER ___________________________

DATE AND TIME OF INCIDENT WISHING TO VIEW

______________________________________________________________________________

REASON(S) WISHING TO VIEW (BE SPECIFIC)

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

If your request is granted, such viewing must occur in the presence of the principal or designee.

INDICATE SEVERAL DAYS AND TIMES YOU WOULD BE AVAILABLE TO VIEW THE

FOOTAGE:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

If your request is granted, there may be fees associated with the viewing. This may include an hourly rate for the principal or designee who is present for the viewing. If your request is granted, a fee of $25 per hour (prorated accordingly) will be charged . Do you agree to pay any and all costs associated with the viewing? _____ YES _____ NO

In order to view the recording, you must initial each of the following:

_____ If I witness any event on the playback that is a safety concern, is unlawful or is a violation of Board policies, administrative regulations, District or building rules or law, I must bring it to the attention of the principal or designee who is present at the viewing.

_____ I understand that I am not allowed to take a picture or make any other kind of recording of any scene viewed.

_____ I understand that I am to treat the information I view as confidential.

____________________________________

Signature

________________________

51

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

G

REAT

F

ALLS

P

UBLIC

S

CHOOLS

M

EETING

D

ATE

:

C

ATEGORY

:

March 28, 2016

Action

A

GENDA

I

TEM

N

UMBER

: VII. E.

C

ABINET

M

EMBER

: Brian Patrick

T

OPIC

Accept CMR Tennis Court Bid

B

ACKGROUND

The CMR Tennis Courts, located at Westwood Park, were last rebuilt in 1977 as a shared project between the

City of Great Falls, the Great Falls Tennis Association, and the Great Falls Public Schools. Earlier this year, the school district entered into a lease for $1 per year with the City of Great Falls for the park land. At the February

22, 2016 board meeting, the board approved the bid specifications, created by Big Sky Civil & Environmental

Engineers, for the CMR Tennis Court Improvements. The bid opening was Monday, March 21st at 2:00 pm. The project replaces the asphalt, repaints the court area and replaces a small part of the fencing with more suitable poles.

D

ISCUSSION

This is a joint project between the School District, City of Great Falls, and the Great Falls Tennis Association.

F

ISCAL

I

MPLICATIONS

There were two bidders on the project. United Materials of Great Falls was the low bidder on the project with a total bid amount of $355,291. The three entities have been paying an annual maintenance fee of $4,000 for upkeep of the tennis courts. Some of the balance from this fund will be used. The remainder of the funding will come from the school district to upfront the costs for the improvement. The annual maintenance fee will remain intact and will be used to help defray the overall cost of the project. The initial expense will come from Athletic

Revenue Enhancement Fund and Impact Aid.

R

ECOMMENDATIONS

The District Board is requested to award the CMR Tennis Courts bid to United Materials of Great Falls.

For more information about this item, please contact Superintendent Tammy Lacey at (406) 268-6001 or Director of Business Operations Brian Patrick at (406) 268-6050.

Return to Agenda

52

Great Falls Public

Schools

Great Falls, MT

M

G

EETING

REAT

D

ATE

:

F

ALLS

P

UBLIC

S

CHOOLS

March 28, 2016

Motion

Second

Ayes

Nays

Abstain

C

A

ATEGORY

GENDA

I

:

TEM

N

UMBER

Action

: VII. F.

C

ABINET

M

EMBER

: Mindy Kiser

T

OPIC

Action to Establish the 2017-2018 School Calendar

B

ACKGROUND

As excerpted from the Collective Bargaining Agreement (GFEA and GFPS): 1. A committee composed of three

teachers, three administrative personnel, three classified personnel, and three parents will be appointed by the

Superintendent for the purpose of submitting recommendations for the proposed school calendar to the

Superintendent of Schools by January 1. 2. A proposed calendar(s) will be presented to the teachers by the

Superintendent of Schools for the teachers’ review prior to the presentation of the calendar to the Board by the

Superintendent. 3. The school calendar is set by the Board.

Further, it is set forth that the Board is to determine the school calendar as per GFPS Board Policy 2100 —School

Year Calendar and Day, as per MCA 20-3-324 —Powers and Duties of the School Board and as per MCA 20-1-

302 —School Days and Hours.

Members of the Calendar Committee met three times (January 27, March 3, and March 16) and developed and discussed options for the 2017-2018 school year.

An opportunity for staff, students, parents and community members to provide feedback was available from

March 4 through March 15.

D

ISCUSSION

The Committee narrowed down over 20 options for the 2017-18 calendar to 3 options to garner feedback from staff, students, parents and community members to provide input. The committee closely considered the following in setting forth the final 3 options: start and end dates, number of days in quarters, testing dates, athletic and other activity schedules, number of a frequency of holidays/breaks, PIR days, and payroll spacing.

The Committee reviewed Board policy and law regarding the school calendar. After reviewing and discussing the input and other factors at the Committee meeting on March 16, Committee members agreed to recommend the attached 2017-18 calendar option to the Board.

F

ISCAL

I

MPLICATIONS

None

R

ECOMMENDATIONS

The District Board is requested to adopt the attached calendar as the 2017-2018 GFPS school calendar.

For more information about this item, please contact Superintendent Lacey at (406) 268-6001 or Mindy Kiser,

Human Resource Director, at (406) 268-6010.

Return to Agenda

53

GREAT FALLS PUBLIC SCHOOLS

GREAT FALLS, MONTANA

SCHOOL YEAR

2017-2018

AUGUST

(Teacher Orientation)

MON TUE WED THU FRI

7

14

21

#

1

8

15

22

#

2

9

16

23

FD

3

10

17

24

31

4

11

18

25

JANUARY

(New Year's Day)

SEPTEMBER

(Labor Day)

*

11

18

25

5

12

19

26

6

13

20

27

7

14

21

28

1

8

15

22

29

FEBRUARY

(Presidents' Day)

OCTOBER

(MEA) 2

9

16

23

30

3

10

17

24

31

4

11

18

25

5

12

#

26

6

13

#

27

MARCH

(Good Friday)

NOVEMBER

(Thanksgiving)

6

13

20

27

7

14

21

28

1

8

15

#

29

2

9

16

*

30

. ( 3 )

10

17

*

45 days

APRIL

DECEMBER

(Christmas)

No Students, some staff of duty

* Holidays

# PIR Days

( ) End of Quarter

FD = First Day

LD = Last Day

4

11

18

*

5

12

19

26

6

13

20

27

7

14

21

28

Q1

Q2

Q3

Q4

Inst Days

45

45

44

46

Totals: 180

1

8

15

22

29

MAY

(Memorial Day)

PIR Days

4 JUNE

2

0

1

7

MON TUE WED THU FRI

*

8

#

22

29

2

9

16

23

30

3

10

17

24

31

4 5

11 12

18

.

(19)

45 days

25 26

5

12

*

26

5

12

19

26

2

9

16

23

30

7

14

21

*

4

11

6

13

20

27

6

13

20

27

3

10

17

24

1

8

15

22

29

5

12

7

14

21

28

7

14

21

28

4

11

18

25

2

9

16

23

30

6

13

1

8

15

22

1

8

15

22

.

(23)

44 days

#

5

12

19

26

3

10

17

24

31

7

14

2

9

16

23

2

9

16

*

6

13

20

27

4

11

18

25

LD

46 days

8

15

54

G

REAT

F

ALLS

P

UBLIC

S

CHOOLS

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

M

C

A

EETING

ATEGORY

GENDA

I

D

ATE

:

TEM

:

N

UMBER

March 28, 2016

Action

: VII. G.

C

ABINET

M

EMBER

: Brian Patrick

T

OPIC

Approve Trustee Election by a Conditional Acclamation

B

ACKGROUND

Under 20-3-313, MCA Trustees can declare Trustee Election by Acclamation.

D

ISCUSSION

20-3-313, MCA states that if the number of candidates who either filed petitions or filed declarations of intent as write-in candidates is equal to the number of candidate positions, trustees may cancel the election and declare the candidates elected by acclamation. This notice must be given no less than 30 days before the election, which is April 1, 2016. As of March 24, 2016, 5pm, Barbara Going, Jeff Gray, Ann Janikula and Laura Vukasin were the people who filed with the Elections Office to run for Trustee to the Board of Trustees of Great Falls

School District 1 & A. The deadline for write-in candidates for a trustee position on a school board to file declaration of intent is March 31, 2016. March 31 st

is also the deadline for candidates to withdraw. The Board may take action on a conditional acclamation to vacate the election should there be the same number of candidates as open positions and no levy elections scheduled for the ballot.

F

ISCAL

I

MPLICATIONS

If the trustees decide not to run a mill levy election this year, and the election is declared by Acclamation, the total cost of the election which is approximately $42,000 will be saved.

R

ECOMMENDATION

The District Board is requested to take action on a conditional acclamation to vacate the election should there be the same number of candidates as open positions and no levy elections scheduled for the ballot. Three candidates would be duly elected by acclamation for three-year terms to the Board of Trustees of Great Falls

School District 1 & A.

For more information about this item, please contact Superintendent Lacey at (406) 268-6001 or Director of

Business Operations Brian Patrick at (406) 268-6050.

Return to Agenda

55

Notice of Trustee Election Cancellation

WHEREAS, the number of candidates filing a Declaration of Intent and Oath of Candidacy for the open trustee positions on the Great Falls School Board of Trustees, District No. 1 & A, Cascade County, State of Montana is equal to or less than the number of positions to be elected, the trustee election is not necessary.

THEREFORE, the necessary 30 day notice is hereby given that the Great Falls School District 1 & A,

Cascade County, State of Montana, Trustee Election is cancelled.

DATED this _______ day of _____________, 2016

Print District Clerk’s Name Signature of District Clerk

56

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

G

REAT

F

ALLS

P

UBLIC

S

CHOOLS

M

EETING

D

ATE

:

C

ATEGORY

:

March 28, 2016

Action

A

GENDA

I

TEM

N

UMBER

: VII. H.

B

OARD

M

EMBER

: Don Ryan

T

OPIC

Levy Election – General Fund and Technology Fund Amount and Related Ballot Propositions

B

ACKGROUND

The Board Budget Committee held community meetings on February 2, February 17, March 3, and March 9,

2016. Trustee Don Ryan served as the Chair of the Committee with Trustees Jan Cahill and Bob Moretti as members. The Committee met several times to develop not only the community budget setting process and agendas but also the recommendation to the board.

The Board Budget Committee deliberated after hearing administrative options and public comment on March 9,

2016. The committee, on a 2-1 vote, made the recommendation to not pursue either a General Fund Operating

Levy in the Elementary and High School Districts or to run a Technology Levy in either district for the 2016-17 school year.

As per the newly revised Montana state law, Friday, April 1 st

is the last date in which the Board may call for a levy election for the 2016-17 school year. If a levy election is approved by the entire board, it would be scheduled to be held on May 3, 2016 in conjunction with the annual Trustee election.

D

ISCUSSION

If the board chooses to run a General Fund or Technology Fund levy, the following language needs to be approved by the board for the election ballot. The maximum term for the Technology levy is ten (10) years.

Voted Levy requirement for the Elementary District will be $______ and require approximately a _____ mill increase. (Approximately $____/$100,000 home annually and approximately $____/$200,000 home annually).

The High School voted levy requirement will be $______ and require approximately a ____mill increase.

(Approximately $____/$100,000 home annually and approximately $____/$200,000 home annually.) The maximum which may be levied in the elementary district is $1,160,492 and the maximum General Fund Budget levy for the high school is $131,144. There is no limit on the Technology Fund levy amount.

57

F

ISCAL

I

MPLICATIONS

The tax impact for each $100,000 levied equals .79 mills in the Elementary District. This equates to $1.03 per year on a $100,000 home annually and $2.06 on a $200,000 home. In the High School District, the tax impact per $100,000 of levy equals approximately .78 mills or $1.02 on a $100,000 home annually. The impact on a

$200,000 home would be $2.04 annually.

R

ECOMMENDATIONS

The District Board is requested to accept the recommendation of the Board Budget Committee.

For more information about this item, please contact Superintendent Lacey at (406) 268-6001 or Director of

Business Operations Brian Patrick at (406) 268-6050.

Return to Agenda

58

INSTRUCTIONS TO VOTERS: Make an X or similar mark in the vacant square before the words "FOR the levy" if you wish to vote for the levy; if you are opposed to the levy, make an X or similar mark in the square before the words "AGAINST the levy."

------------------------------------------------------------------------------------------------------------------------

OFFICIAL BALLOT

SCHOOL DISTRICT ELECTION

SCHOOL DISTRICT LEVY

School District Number One (Elementary) and

High School District A

Cascade County, Montana

Held May 3, 2016

VOTE ON THE TWO (2) PROPOSITIONS

=====================================================================

PROPOSITION ELEMENTARY GENERAL FUND

1. Shall the trustees be authorized to impose an increase in local taxes to support the general fund in the amount of ________________ ($______), which is approximately

____ mills for the purpose of the operation and maintenance of the educational programs for the school year 2016-2017. Passage of this proposal will increase the taxes on a home with a market value of $100,000 by approximately $____ and on a home with a market value of $200,000 by approximately $____. The durational limit of the levy is permanent once approved by the voters, assuming the district levies that amount each year thereafter. However, lowering over-BASE tax levies in any year will lower the amount of permissive over-BASE tax levies in subsequent years.

FOR the additional levy

AGAINST the additional levy

HIGH SCHOOL GENERAL FUND

2. Shall the trustees be authorized to impose an increase in local taxes to support the general fund in the amount of ____________________ ($_______), which is approximately _____mills for the purpose of the operation and maintenance of the educational programs for the school year 2016-2017. Passage of this proposal will increase the taxes on a home with a market value of $100,000 by approximately $____ and on a home with a market value of $200,000 by approximately $____. The durational limit of the levy is permanent once approved by the voters, assuming the district levies that amount each year thereafter. However, lowering over-BASE tax levies in any year will lower the amount of permissive over-BASE tax levies in subsequent years.

FOR the additional levy

AGAINST the additional levy

59

INSTRUCTIONS TO VOTERS: Make an X or similar mark in the vacant square before the words "FOR the levy" if you wish to vote for the levy; if you are opposed to the levy, make an X or similar mark in the square before the words "AGAINST the levy.

-------------------------------------------------------------------------------------------------------------------------

OFFICIAL BALLOT

SCHOOL DISTRICT ELECTION

SCHOOL DISTRICT LEVY

High School District A

Cascade County, Montana

Held May 3, 2016

=====================================================================

PROPOSITION HIGH SCHOOL GENERAL FUND

Shall the trustees be authorized to impose an increase in local taxes to support the general fund in the amount of __________________ ($_______), which is approximately ____mills for the purpose of the operation and maintenance of the educational programs for the school year 2016-2017. Passage of this proposal will increase the taxes on a home with a market value of $100,000 by approximately $____ and on a home with a market value of $200,000 by approximately $____. The durational limit of the levy is permanent once approved by the voters, assuming the district levies that amount each year thereafter. However, lowering over-BASE tax levies in any year will lower the amount of permissive over-BASE tax levies in subsequent years.

FOR the additional levy

AGAINST the additional levy

INSTRUCTIONS TO VOTERS: Make an X or similar mark in the vacant square before the name of the candidate for whom you wish to vote.

-------------------------------------------------------------------------------------------------------------------------

OFFICIAL BALLOT

SCHOOL TRUSTEE ELECTION

SCHOOL DISTRICT NUMBER ONE (ELEMENTARY) AND

HIGH SCHOOL DISTRICT A

CASCADE COUNTY, MONTANA

HELD May 3, 2016

=====================================================================

VOTE FOR ONE (3)

FOR THREE (3) YEAR TERM

Barbara Going

Jeff Gray

Ann Janikula

Laura Vukasin

___________

___________

___________

61

INSTRUCTIONS TO VOTERS: Make an X or similar mark in the vacant square before the words "FOR the levy" if you wish to vote for the levy; if you are opposed to the levy, make an X or similar mark in the square before the words "AGAINST the levy."

------------------------------------------------------------------------------------------------------------------------

OFFICIAL BALLOT

SCHOOL DISTRICT ELECTION

SCHOOL DISTRICT LEVY

School District Number One (Elementary) and

High School District A

Cascade County, Montana

Held May 3, 2016

VOTE ON THE TWO (2) PROPOSITIONS

=====================================================================

PROPOSITION ELEMENTARY TECHNOLOGY FUND

1. Shall the trustees be authorized to impose an increase in local taxes to support the general fund in the amount of ________________ ($______), which is approximately

____ mills for the purpose of the operation and maintenance of the educational programs for the school year 2016-2017. Passage of this proposal will increase the taxes on a home with a market value of $100,000 by approximately $____ and on a home with a market value of $200,000 by approximately $____. The durational limit of the levy is permanent once approved by the voters, assuming the district levies that amount each year thereafter. However, lowering over-BASE tax levies in any year will lower the amount of permissive over-BASE tax levies in subsequent years.

FOR the additional levy

AGAINST the additional levy

HIGH SCHOOL TECHNOLOGY FUND

2. Shall the trustees be authorized to impose an increase in local taxes to support the general fund in the amount of ____________________ ($_______), which is approximately _____mills for the purpose of the operation and maintenance of the educational programs for the school year 2016-2017. Passage of this proposal will increase the taxes on a home with a market value of $100,000 by approximately $____ and on a home with a market value of $200,000 by approximately $____. The durational limit of the levy is permanent once approved by the voters, assuming the district levies that amount each year thereafter. However, lowering over-BASE tax levies in any year will lower the amount of permissive over-BASE tax levies in subsequent years.

FOR the additional levy

AGAINST the additional levy

62

INSTRUCTIONS TO VOTERS: Make an X or similar mark in the vacant square before the words "FOR the levy" if you wish to vote for the levy; if you are opposed to the levy, make an X or similar mark in the square before the words "AGAINST the levy.

-------------------------------------------------------------------------------------------------------------------------

OFFICIAL BALLOT

SCHOOL DISTRICT ELECTION

SCHOOL DISTRICT LEVY

High School District A

Cascade County, Montana

Held May 3, 2016

=====================================================================

PROPOSITION HIGH SCHOOL TECHNOLOGY FUND

Shall the trustees be authorized to impose an increase in local taxes to support the general fund in the amount of __________________ ($_______), which is approximately ____mills for the purpose of the operation and maintenance of the educational programs for the school year 2016-2017. Passage of this proposal will increase the taxes on a home with a market value of $100,000 by approximately $____ and on a home with a market value of $200,000 by approximately $____. The durational limit of the levy is permanent once approved by the voters, assuming the district levies that amount each year thereafter. However, lowering over-BASE tax levies in any year will lower the amount of permissive over-BASE tax levies in subsequent years.

FOR the additional levy

AGAINST the additional levy

63

G

REAT

F

ALLS

P

UBLIC

S

CHOOLS

Great Falls Public

Schools

Great Falls, MT

Motion

Second

Ayes

Nays

Abstain

M

C

A

EETING

ATEGORY

GENDA

I

D

ATE

:

TEM

:

N

UMBER

March 28, 2016

Report

: IX. A.

C

ABINET

M

EMBER

: Tom Moore

T

OPIC

Report on Graduation Matters, College, and Career Readiness.

B

ACKGROUND

D

ISCUSSION

With our community partners, GFPS has committed to reducing the dropout rate and increasing the on-time graduation rate, completion rates and college going rates. This report will highlight the progress that our school system is making on these efforts. In addition, the report will outline the activities that are currently in place to continue the work of reducing dropouts and increasing the rate at which our students graduate with a diploma that matters to them.

F

ISCAL

I

MPLICATIONS

N/A

R

ECOMMENDATION

This report is for information only. No action is requested at this time.

For more information about this item, please contact Superintendent Tammy Lacey at (406) 268-6001, Secondary

Assistant Superintendent, Tom Moore, (406 268-6008).

Return to Agenda

64

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