NOTICE OF MEETING

NOTICE OF MEETING
NOTICE OF MEETING
This notice is to confirm that the next regular meeting of
Hastings and Prince Edward District School Board
will be held on:
Monday, February 28, 2011
at 7:00 p.m.
in the Board Room of the Education Centre
156 Ann Street, Belleville, Ontario
The agenda and supporting documents for this meeting are attached to this notice.
If you would prefer to receive an electronic copy of the agenda package, please email
[email protected]
Carl Pitman
Chair of the Board
Trustees:
Michael Brant
Tyendinaga Mohawk Territory
Thelma Goodfellow
Southeast Hastings
Lucille Kyle
North Hastings
Jim Williams
Sidney/Frankford
Kathy Soule
Director of Education and
Secretary of the Board
Samuel J. J. Clements
Trenton/CFB Trenton
Mary Hall
Belleville, Vice-chair
Dave Patterson
Belleville/Thurlow
Carmen Meyette
Student Trustee
Jennifer Cobb
North Prince Edward
Dwayne Inch
South Prince Edward
Carl Pitman
Chair, Centre Hastings
Emily Tetzlaff
Student Trustee
BOARD MEETING
PUBLIC AGENDA
Regular meeting of February 28, 2011 – 7:00 p.m.
Board Room, Education Centre
Section Item
A
Call to order
Report No.
Board prayer
Delegations/presentations
Approval of agenda
Approval of minutes: January 24, 2011
Business arising from the minutes
Report from Committee of the Whole Board
School Administrator placements for 2011-2012 (handout to follow)
B
Resp.
A-1
A-2
M. Hall
B-1
D. Inch
B-2
T. Goodfellow
B-3
T. Goodfellow
B-4
D. Patterson
B-5
D. Rutherford
C-1
Verbal
Verbal
Verbal
Verbal
R. McGall
C. Pitman
C. Pitman
D. Inch
T. Goodfellow
Recommendations
Report from Operations and Finance
Athol-South Marysburgh Integration Committee – school name
Report from Program and Human Resources
2011/12 School Year Calendar
Board Policy No. 11-H Supervised Alternative Learning (SAL)
Committee
Recommendation from Trustee
Amendment to Board Policy No. 2 Governance By-Laws and
Standing Rules (Notice of Motion at January 24, 2011 Board Meeting)
Amendment to Board Policy No. 3-F Trustee Expense
Reimbursement (Notice of Motion at January 24, 2011 Board Meeting)
Recommendation
By-law 13.5 – Capital Borrowing – Good Places to Learn (handout to
follow)
C
Information
Calendar of events
Report from Chair
Report from Executive Committee
Report from Operations and Finance Committee
Report from Program and Human Resources Committee
Reports from staff
Timed Item
7:10 pm
Full-day Kindergarten program update
Verbal
T. FitzGibbon
Timed Item
7:20 pm
Leadership Development Strategy
Verbal
C. DeMille
C-2
D. Rutherford
Verbal
Verbal
All
All
D-1
R. McGall
2010-11 Budget Timelines
Reports from Trustees – Board committees and events
Trustee proposals and queries
D
Correspondence
Adopt Village 37 Foundation
Adjournment
Next regular meeting: Monday, March 28, 2011 – 7:00 p.m.
g:\do\2010-11\board agenda\february\pbm_2_28_11_agenda.oc.;;;;
Trustees
M. Brant, S. Clements, J. Cobb, T. Goodfellow, M. Hall (Vice-chair), D. Inch, L. Kyle, D. Patterson, C. Pitman (Chair), J. Williams
Student Trustees: C. Meyette, E. Tetzlaff
PUBLIC MOTIONS AND REPORTS
February 28, 2011
Report
Approval of agenda
A-1 – Approval of minutes
Report from Committee of
the Whole Board
B-1 – Athol-South
Marysburgh Integration
Committee – school name
Info.
Decision
X
X
X
X
Motion
That the agenda be approved.
That the minutes of the regular meeting of January 24, 2011 be
approved.
That Hastings and Prince Edward District School Board approve
the following information from the February 28 2011 Committee of
the Whole meeting:
1. School Administrator placements for 2011-2012
That Hastings and Prince Edward District School Board approve
the name Athol–South Marysburgh Public School for the
Kindergarten to Grade 8 School in Prince Edward County as
contained in Board Report No. B-1 dated February 28, 2011.
That the Hastings and Prince Edward District School Board
approve the 2011-2012 school year calendar as follows:
B-2 – 2011/12 School Year
Calendar
1. That the first day of school be Tuesday,
September 6, 2011.
2. That the Christmas Break be Monday, December 26,
2011 to Friday, January 6, 2012 inclusive;
3. That Semester Two begins Friday, February 3,
2012;
4. That the Mid-Winter Break be Monday, March
12, 2012 to Friday, March 16, 2012 inclusive;
X
5. That the last day of the school year be Friday,
June 29, 2012;
6. That the following six dates be designated as
professional activity days:
Friday, September 23, 2011
Monday, October 24, 2011
Friday, November 25, 2011
Friday, February 3, 2012
Friday, May 25, 2012
Friday, June 29, 2012 and
7. That ten examination days be approved for
secondary schools:
Thursday, January 26, 2012 to Wednesday,
February 1, 2012
Thursday, June 21, 2012 to Wednesday,
June 27, 2012.
B-3 – Board Policy No. 11H Supervised Alternative
X
That Hastings and Prince Edward District School Board amend
by substitution Policy No. 11-H Supervised Alternative Learning
Report
Learning (SAL) Committee
B-4 – Amendment to Board
Policy No. 2 Governance
By-Laws and Standing
Rules (notice of motion by
Trustee Patterson at the
January 24, 2011 Board
Meeting)
Info.
Decision
X
Motion
(SAL) Committee to replace Policy No. 11–H Supervised
Alternative Learning for Excused Pupils (SALEP) Committee as
contained in Report B-3, dated February 28, 2011.
That Hastings and Prince Edward District School Board amend
Board Policy No. 2 – By-laws, Article XII, Section 2.5 (l) by striking
out the word “shall” and inserting “may” so that it would read as
follows:
l)
X
Following the election of the chair and vice-chair of the
Board, the chair shall bring forward a recommendation to the
full Board for approval of trustee representation on standing
and other committees. Following the approval, elections will
be held for the chair and vice-chair of each of the standing
committees (in accordance with the elections process
identified in 2.5 a-k.) In a municipal election year, the Board
shall may also elect the representative to Ontario Public
School Boards’ Association Board of Directors.
That Hastings and Prince Edward District School Board amend
Section 3: Board Policy No. 2 – By-Laws, by striking out “shall”
and inserting “may” so that it would read as follows:
The Ontario Public School Boards’ Association (OPSBA) Board
of Directors representative and alternate shall may be elected at
the June Board meeting in non-election years. In an election year,
the OPSBA Board of Directors representative and alternate shall
may be elected at the initial meeting of the Board. Board policy
related to support of the role of the Ontario Public School
Boards’ Association is found in Board Policy No. 12 Board
Representatives on External Committees.
That Hastings and Prince Edward District School Board amend
Board Policy No. 3 – Board Operations, Section 3-F, Clause 3.11
by inserting a new 3.12 and subsequent renumbering of the
current 3.12 to 3.13:
B-4 – Amendment to Board
Policy No. 3-F Trustee
Expense Reimbursement
(notice of motion by
Trustee Patterson at the
January 24, 2011 Board
Meeting)
X
3.1.1 Board members will be provided with the following
equipment and associated services throughout their term of
office:
a)
home based computer (desktop or laptop)
and printer/fax
b)
paper shredder
c)
high speed internet service
d)
office software
In addition, the chair of the board will be provided
with a wireless communication device.
3.1.2 In lieu of 3.1.1 (a) any Board member, upon filing a written
request with the Board secretary, will be provided with a wireless
communication device in place of the home based computer
(desktop or laptop).
Report
Info.
Decision
Motion
3.1.23 All equipment and services will adhere to board
standards and be returned to the board at the end of the
member’s term of office.
Recommendation from Operations and Finance Committee
B-5 – By-law 13.5 – Capital
Borrowing – Good Places
to Learn
(handout to follow)
C-1 – Calendar of Events
2010-11 budget timelines t
Correspondence – Adopt
Village 37 Foundation
Adjournment
X
X
X
X
For information only.
For information only.
Rob McGall will speak to this
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES
January 24, 2011
Members present:
M. Brant, J. Cobb, T. Goodfellow, M. Hall,
D. Inch, L. Kyle, D. Patterson, C. Pitman, J. Williams
Student Trustees:
C. Meyette
Regrets:
S. Clements, E. Tetzlaff
Absent:
None
Resource:
C. DeMille, K. Donnell, T. FitzGibbon, R. McGall, M. Norton,
C. Portt, J. Rogers, D. Rutherford, M. Savery-Whiteway, K. Soule,
D. Tregenza
Guests:
None
Minutes:
P. Hoskin
Call to order
Chair Pitman called the meeting to order at 7:00 p.m.
Board prayer
Chair Pitman said the Board prayer.
Delegations/presentations:
Chair Pitman called on Superintendent Rogers to introduce the Character Presentation
by Ken Dostaler, principal of North Hastings High School (NHHS).
Mr. Dostaler provided a slide show presentation and video of the “Think Indigenous”
celebration that was held at NHHS on December 9, 2010. This event, organized by the
NHHS Wolf Pack, was about building community by acquiring knowledge and
understanding of Aboriginal Peoples, past and present. The concept celebrates identity
and creates a foundation of learning based on respect. Students were provided an
opportunity to showcase their knowledge, take pride in their accomplishments, share
and learn.
The NHHS Wolf Pack’s most important learning to date was caring. When teacher,
Heather Taylor’s husband had a tragic accident, the Wolf Pack decided to donate the
majority of their Nunavut fundraising funds to assist the family.
Chair Pitman thanked Principal Dostaler for his presentation and noted how important it
is for Trustees and the public to be made aware of the great things our students are
accomplishing.
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES JANUARY 24, 2010
Page 2
Approval of the agenda
Moved:
M. Hall
Seconded: J. Williams
That the agenda be approved.
Carried
Reports from Staff
Timed Item: 7:10 p.m. – Mural Presentation
Director Soule introduced Communications Officer, Kerry Donnell who was the lead on
this project. Ms Donnell introduced students Marissa Powell from Moira Secondary
School and Kaho Yoshido from Centennial Secondary School who worked with artist
Maureen Walton on the mural. Ms Donnell explained the symbolism in the mural which
respectfully represents the communities, landscapes, industries and familiar sites of the
communities served in Hastings and Prince Edward Counties. Marissa and Kaho
explained how their participation on this project with a professional artist had been a
rewarding experience. Susan Davies was also thanked for her involvement in the
project. Chair Pitman and Director Soule received a plaque to commemorate the project.
Approval of minutes
Moved:
D. Patterson
Seconded:
T. Goodfellow
That the minutes of the initial meeting of December 6, 2010 be approved.
Carried
The minutes of the November 15, 2010 were approved at the Ad Hoc Committee
meeting held on November 29, 2010.
Business arising from the minutes of the regular meeting of November 15, 2010
None.
Business arising from the minutes of the initial meeting of December 6, 2010
None.
Report from the Committee of the Whole Board
Moved:
J. Williams
Seconded: T. Goodfellow
That Hastings and Prince Edward District School Board approve the
following recommendation from the Committee of the Whole meeting of
January 24, 2011.
1. Elementary administrator pool
Carried
Recommendations
Report from Executive Committee
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES JANUARY 24, 2010
Page 3
Policy Review
Moved:
M. Hall
Seconded: T. Goodfellow
That Hastings and Prince Edward District School Board authorize the
Director to review the policies as contained in Board Report B-1 Appendix
A, dated January 24, 2011, and bring recommendations forward in a timely
manner, to the Executive Committee for discussion in accordance with
Board Policy No.7 Board Policy Development and Review.
Trustee Hall explained that this is a standard policy review process in accordance with
Board Policy No. 7 Board Policy Development and Review, to ensure that policies are
aligned with Ministry regulations, the Education Act and current practices.
The Director noted that all trustees are welcome to participate on any committees of the
Board.
Carried
Report from Operations and Finance
Name for Kindergarten to Grade 8 School in Bancroft
Moved:
D. Patterson
Seconded: T. Goodfellow
That Hastings and Prince Edward District School Board approve the name
York River Public School for the Kindergarten to Grade 8 School in
Bancroft as contained in Board Report No. B-2 dated January 24, 2011.
Trustee Patterson commented on the process followed to find a suitable name for the
new school BS commended the North Hastings Integration Committee for their work on
this project.
Carried
Community Use: Grand Tour Village site at Centennial Secondary School
Moved:
D. Patterson
Seconded: T. Goodfellow
That Hastings and Prince Edward District School Board give approval to
Velo Quebec to apply for a liquor license for use at the Grand Tour Village
to be hosted at Centennial Secondary School from August 8-10, 2011, as
contained in Board Report No. B-3 dated January 24, 2011.
Trustee Goodfellow noted that hosting this event in our community is a way of
appreciating others from across our country.
Carried
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES JANUARY 24, 2010
Page 4
Capital Priorities Submission
Moved:
T. Goodfellow
Seconded: D. Patterson
That Hastings and Prince Edward District School Board submit the
business cases outlined in Appendix A to the Ministry of Education as
contained in Board Report No. B-4 dated January 24, 2011.
Trustee Goodfellow noted that school boards have been requested to submit business
cases reflecting capital priorities that could be completed up to and including the 201516 school year. The focus is on projects that meet one or more of the following needs:
• accommodation pressure
• facility condition
• school consolidations
Carried
Draft Floor Plan for Addition and Renovations at Athol Central Public School
Moved:
M. Hall
Seconded: T. Goodfellow
That Hastings and Prince Edward District School Board approve the draft
preliminary floor plan for the proposed addition and renovations at Athol
Central Public School with an estimated budget of $781,000 contingent on
Ministry funding as contained in Board Report No. B-5 dated January 24,
2011.
Trustee Hall called on Controller of Facility Services, Don Tregenza, to review the draft
floor plans. Mr. Tregenza noted the changes and additions including the creation of an
Early Learning Program area, accessible washrooms and the addition of two
classrooms. Superintendent Rutherford commented that there are a number of funding
options available to support this project.
Carried
Geothermal Renewable Energy Projects
Moved:
D. Patterson
Seconded: T. Goodfellow
That Hastings and Prince Edward District School Board award a contract to
Ameresco Canada in the amount of $346,124 to install a geothermal heating
system at Coe Hill School as contained in Board Report No. B-6 dated
January 24, 2011.
Carried
Tender approval for Prince Charles School (Belleville)
Moved:
T. Goodfellow
Seconded: M. Hall
That Hastings and Prince Edward District School Board award a tender in
the amount of $5,747,525 to QuadPro Construction for an addition and
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES JANUARY 24, 2010
Page 5
renovations to Prince Charles School, Belleville as contained in Board
Report No. B-7 dated January 24, 2011.
Trustee Goodfellow advised that she was pleased to see the number of contractors who
had shown an interest in this project. In response to trustee questions, Don Tregenza
advised that although QuadPro is not a local firm, they will be using local trades.
Superintendent Rutherford noted that the board is guided by the government’s “Broader
Public Sector Procurement Directive” .
Carried
Audit Committee membership
Moved:
M. Hall
Seconded: L. Kyle
That Hastings and Prince Edward District School Board approve Cliff
Cotton and John Fitzpatrick for appointment to the Audit Committee
commencing January 24, 2011 as contained in Board Report B-8 dated
January 24, 2011.
Trustee Hall noted that the establishment of an Audit Committee is in response to the
new Ontario Regulation 361/10 requiring each district school board to establish an Audit
Committee to review and make recommendations to the board on matters concerning
financial reporting, internal and external audits and internal control and compliance
matters. Superintendent Rutherford added that based on the size of our board, we
require five members which includes three board members and two external members.
Carried
Information
Calendar of events
The calendar was reviewed and the following items were noted:
• Ontario Education Services Corporation Part II training
• Public Education Symposium January 27-29, 2011, Sheraton Centre, Toronto
• Ontario Student Trustee Association Conference February 10-13, 2011, Ottawa
• Fundraising event February 11, 2011 at the Duke Dome to support CML Snider
School track resurfacing
Report from the chair
Nothing to report.
Report from Executive Committee
Chair Pitman reported on the following items from the Executive Committee:
• policy review process
• trustee department orientation
• Public Education Symposium
Operations and Finance Committee
Trustee Inch reported on the following items from the Operations and Finance
Committee:
• delegation regarding the CML Snider School Track
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES JANUARY 24, 2010
•
•
•
•
•
Page 6
recommendations that have been brought forward to Board tonight
revisions to Board Policy No. 11-C – Operations and Finance Committee
capital project update
trustee expense reimbursement
feasibility study for a shared service strategy for Eastern Ontario School Boards
Program and Human Resources Committee
Trustee Goodfellow reported on the following items from the Program and Human
Resources Committee:
• Skopus information and demonstration
• new provincial report cards/Growing Success Ministry of Education document
• Adult Education update
• alternative report card
• Full Day Early Learning Kindergarten Program update
• Expulsion Program update
• school year calendar review
Staff reports
Director’s Annual Report
Director Soule referred trustees to the Director’s Annual Report 2009/2010 that had
been distributed. She noted that this is a Ministry of Education requirement that has
taken many different forms over the past few years. This report contains student and
staff representation from all secondary schools and a number of elementary schools,
and highlights initiatives that are grounded in Growing with Character. Required pieces
of the report include financial information, achievement and enrolment statistics,
Community Use of Schools information and Provincial Testing results.
The Director stated that she was pleased to present this report to the Board and
acknowledged the work of Communications Officer, Kerry Donnell, in coordinating the
creation of Director’s Annual Report. The Director responded to questions from trustees
regarding content of the report.
Moved;
Seconded:
D. Patterson
T. Goodfellow
That trustees express their appreciation to all those involved in
engineering the Director’s Annual Report 2009-2010.
Carried
Notices of Motion
The following Notices of Motion were provided:
• Revised Amendment to Board Policy No. 2 Governance By-Laws and Standing
Rules
• Revised Amendment to Board Policy No. 3-F Trustee Expense Reimbursement
• Amendments to Board Policy No. 11-H Supervised Alternative Learning for
Excused Pupils Committee (SALEP)
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES JANUARY 24, 2010
Page 7
The Director noted that revised notices of motion were distributed for Board Policy No. 2
Governance By-Laws and Standing Rules and Board Policy No. 3-F Trustee Expense
Reimbursement.
Reports from Trustees – Board committees and events
Trustees provided updates on events they attended:
• Leadership Development Strategy Steering Committee – invitation for three
trustees to attend “Having Hard Conversations” event March 30, 2011 and April
1, 2011.
• Food for Learning Committee
o Feed the Meter campaign results
o Annual auction Thursday, May 5, 2011 at Centennial Secondary School
• Aboriginal Education Steering Committee
• “Charlie and the Chocolate Factory” presentation at Centennial Secondary
School
• CML Snider School fundraising activity
Trustee proposals and queries
Trustee Patterson asked to have a letter drafted from our Board to the Ministry of
Education expressing our appreciation for the Guiding Student Success document which
highlights the 21st century learning skills. The Director will draft correspondence for
Board approval at the February 28, 2011 Board meeting.
Correspondence
Thank you card
A thank you card from former trustee Monica Walker was circulated.
Adjournment
The meeting was adjourned at 8:27 p.m.
_____________________________
Chair
______________________________
Secretary
Board Report No. B-1
Page 1
February 28, 2011
Decision
To:
x
Information
The Chair and Members of the Hastings and Prince Edward District School Board
From: Dwayne Inch, Chair, Operations and Finance Committee
Trish FitzGibbon, Superintendent of Education - Curriculum Services
Re:
Name for Kindergarten to Grade 8 School in Prince Edward County
Purpose
To approve the new name recommended for the Kindergarten to Grade 8 School in Prince
Edward County.
Background
Athol Central Public School and South Marysburgh Central School are currently twinned schools
sharing a principal and vice principal and uniting under one school council. Following the 2009–
2010 Athol Central Public School and South Marysburgh Central School Accommodation Review
Committee process, the decision was made by the Board to close South Marysburgh Central
School and integrate the Kindergarten to Grade 2 students into Athol Central Public School, thus
making it a Kindergarten to Grade 8 school. As per Procedure 188 Naming Board Properties, an
Integration Committee was established in October 2010. The committee is composed of
representatives from Athol Central Public School, South Marysburgh Central School and
community members from each school area. The Integration Committee members are as follows:
• Heather Zantingh, School Council Chair and Chair of the Integration Committee
• Marg Thompson, Principal
• David Fry, Vice Principal
• Krista Overberg, Teacher, South Marysburgh Central School
• Amira Loney, Teacher, Athol Central Public School
• Dee Evans, Community Representative
• Bruce Dowdell, Community Representative
• Andrew Miller, Community Representative
• Trish FitzGibbon, Superintendent for Prince Edward School Group
Current situation
Surveys were sent home with students at Athol Central Public School and South Marysburgh
Central School as well as distributed throughout the community and highlighted in local media
releases for suggestions regarding naming the new Kindergarten to Grade 8 School. The Athol
Central Public School name could remain the same or new names could be recommended.
There were 41 submissions that were provided to the school through email, drop-offs at the
school, student balloting and balloting at the South Marysburgh December Concert. The names
suggested were as follows:
• Athol Central Public School
• Athol Marysburgh School
• Athol-South Public School
• South Valley Public School
• Southern County Public School
• Athol Public School
• Cherry Valley Public School
• ASM Central Public School
• Centennial Public School
• Athol & South Marysburgh Public School
• Athol South Marysburgh Public School
• Juniper Public School
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-1
Page 2
February 28, 2011
•
•
•
•
•
•
•
•
Cherrymill Central Public School
Athol South Central Public School
Athol South District School
Valley District
Cherry Valley & District
South Athol Central School
Atholburgh
Valley Heights
Upon review of the submissions at the January 12, 2011 Integration Committee meeting, three
names were identified by the Integration Committee for a final survey of students, parents and
community members. The three names chosen were considered by the committee to be
inclusive of the whole school community. The three names were:
• Athol - South Marysburgh Public School
• South Valley Public School
• Southern County Public School
The results of the final survey were discussed at the February 7, 2011 Integration Committee
meeting. 160 submissions were received. Survey results showed that Athol–South Marysburgh
received 67%, Southern County 15%, and South Valley 18% of the vote by students, parents and
community members. In addition, 95% of the respondents indicated a desire for “public school”
as the full designation of the school name.
Given the results of the final survey, the Integration Committee at their February 7, 2011 meeting
voted unanimously to recommend to the Operations and Finance Committee the renaming of
Athol Central Public School to Athol–South Marysburgh Public School.
Operations and Finance Committee Report No. B-1 was presented and approved at the meeting
of February 14, 2011 and is now being brought forward for approval.
Recommendation
Moved:
T. Goodfellow
Seconded:
M. Hall
That Hastings and Prince Edward District School Board approve the name Athol–
South Marysburgh Public School for the Kindergarten to Grade 8 School in Prince
Edward County as contained in Board Report No. B-1 dated February 28, 2011.
Respectfully submitted,
Dwayne Inch
Chair, Operations and Finance Committee
Trish FitzGibbon
Superintendent of Education, Curriculum Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-2
Page 1
February 28, 2011
Decision x
To:
Information
The Chair and Members of Hastings and Prince Edward District School Board
From: Thelma Goodfellow, Chair, Program and Human Resources Committee
Trish FitzGibbon, Superintendent of Education - Curriculum Services
Re:
Proposed School Year Calendar 2011 – 2012
Purpose
To approve the proposed School Year Calendar for the school year 2011-2012
Background
Each spring district school boards are required to establish a school year calendar for the next school
year in accordance with Regulation 304 “School Year Calendar”. This regulation sets the beginning and
end dates for the school year, stipulates school holidays, and prescribes the minimum number of
instructional days (194) and the maximum number of professional activity days (6), examinations days
(10) and board designated holidays (2).
Current situation
In establishing its annual school year calendar, it is the practice of the Board to consult with employee
groups, parents, community members and neighbouring school boards about the use and placement of
professional activity days, examination days and board holidays in order to ensure the optimum use of
school time and to determine transportation costs. Meetings have also been held with representatives of
the Algonquin and Lakeshore Catholic District School Board (with whom this board shares bus routes),
the Limestone District School Board (with whom the Algonquin and Lakeshore Catholic District School
Board shares bus routes), and Conseil des ecoles publiques de l’Est de l’Ontario (which shares bus
routes with all three Boards).
The following chart displays the Ministry of Education School Year Calendar Holiday dates and the
proposed Hastings and Prince Edward District School Board School Year Calendar dates for 2011-2012:
Holidays
Labour Day
Thanksgiving Day
Christmas Break (inclusive)
Family Day
Mid-Winter Break (inclusive)
Good Friday
Easter Monday
Victoria Day
Ministry of Education
School Year Calendar
2011-2012
Monday, September 5, 2011
Monday, October 10, 2011
Monday, December 19, 2011
to Friday December 30, 2011
Monday, February 20, 2012
Monday, March 12, 2012 to
Friday, March 16, 2012
Friday, April 6, 2012
Monday, April 9, 2012
Monday, May 21, 2012
Proposed Draft HPEDSB
School Year Calendar
2011-2012
Same
Same
Proposed modification
Monday, December 26 2011
to Friday, January 6, 2012
Same
Same
Same
Same
Same
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-2
Page 2
February 28, 2011
School Year Calendars are required to be submitted to the Ministry of Education by May 1, 2011 for
approval. Modifications to the Ministry of Education School Year Calendar 2011-2012 will result in an
earlier March 1, 2011 submission. The proposed HPEDSB School Year Calendar 2011-2012
recommends a Christmas Break period different from the Ministry of Education School Year Calendar,
and thus will require an earlier submission date for approval.
The following proposed school year calendar for 2011-2012 is submitted as a regular school year
calendar with the following recommendation:
Recommendation
Moved:
Seconded:
That the Hastings and Prince Edward District School Board approve the 2011-2012 school
year calendar as follows:
1. That the first day of school be Tuesday, September 6, 2011.
2. That the Christmas Break be Monday, December 26, 2011 to Friday, January 6, 2012
inclusive;
3. That Semester Two begins Friday, February 3, 2012;
4. That the Mid-Winter Break be Monday, March 12, 2012 to Friday, March 16, 2012
inclusive;
5. That the last day of the school year be Friday, June 29, 2012;
6. That the following six dates be designated as professional activity days:
Friday, September 23, 2011
Monday, October 24, 2011
Friday, November 25, 2011
Friday, February 3, 2012
Friday, May 25, 2012
Friday, June 29, 2012 and
7. That ten examination days be approved for secondary schools:
Thursday, January 26, 2012 to Wednesday, February 1, 2012
Thursday, June 21, 2012 to Wednesday, June 27, 2012.
Appendices
Appendix A: Proposed HPEDSB School Year Calendar 2011-12
Appendix B: 2011-2012 School Year Calendar Feedback Summary
Respectfully submitted,
Thelma Goodfellow, Chair, Program and Human Resources Committee
Trish FitzGibbon, Superintendent of Education - Curriculum Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-2
Page 3
February 28, 2011
APPENDIX A
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-2
Page 4
February 28, 2011
APPENDIX B
2011 – 2012 SCHOOL YEAR CALENDAR FEEDBACK SUMMARY
In establishing its annual school year calendar, it is the practice of the Board to consult with employees
groups, parents, community members and neighbouring school boards about the use and placement of
professional activity days, examination days and board holidays in order to ensure the optimum use of
school time and to determine transportation costs. The following is a summary of feedback received
regarding the HPEDSB proposed draft school year calendar for 2011 – 2012.
Submissions
School Councils
Number of
Submissions
15 elementary
2 secondary
Website
(community,
parents,
employees)
78
Exams
1 secondary
Educational and
Community
Partners
6
Employee Groups
4
Highlights
▪ pleased school begins after Labour Day
▪ pleased PA Days on Mondays or Fridays
▪ mixed suggestions on Christmas Break (remain same as
st
th
Ministry calendar, begin December 21 or begin December 26
as proposed)
th
▪ some suggestions that May PA Day be moved from the 25 to
th
th
18 along with the May 24 weekend to make a 4 day weekend
▪ concern June exams going right up to PA Day may result in
October graduation as no time for preparations
▪ 74% supported school year calendar as proposed
▪ pleased PA Days on Mondays or Fridays
▪ 14% suggested variations to Christmas Break (begin
st
December 19th as Ministry proposed or December 21 for
vacation flight reasons)
▪ 6% suggested having May PA Day prior to May long weekend
to make a 4 day weekend
▪ concerns regarding graduation preparation time and end of
semester completion of tasks when exam dates go right to PA
Days
st
▪ Christmas Break begin December 21 and exam dates to
close to PA Days
▪ unanimous support for proposed calendar
▪ pleased with school beginning after Labour Day; mixed
suggestions on Christmas Break remaining same as Ministry
st
nd
calendar or beginning December 21 or 22 for family
vacations and flights
▪ designation of board holidays and positioning of May PA Day
to create a 4 day long weekend
rd
rd
▪ prefer January 23 PA Day rather than February 3 to
nd
th
address report cards; prefer December 22 – January 4
Christmas Break for vacation flight purposes; agree with
remaining dates
▪ support Christmas Break; suggestions about working the
week prior to the start of school
▪ concern regarding exam days right up to both semester PA
Days and lack of preparation time for new semester and
graduation
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-3
Page 1
February 28, 2011
Decision X
To:
Information
The Chair and Members of the Hastings and Prince Edward District School Board
From: Thelma Goodfellow, Chair, Program and Human Resources Committee
Trish FitzGibbon, Superintendent of Education – Curriculum Services
Re:
Board Policy No. 11- H – Supervised Alternative Learning (SAL) Committee
Purpose
To seek Board approval of amendments to Board Policy No. 11-H Supervised Alternative
Learning for Excused Pupils Committees (SALEP).
Background
Hastings and Prince Edward District School Board is a system of character that delivers a quality
learning experience to support high levels of achievement for each student. The Ministry of
Education has released Ontario Regulation 374/10 – Supervised Alternative Learning for
implementation in all schools effective February 1, 2011. The purpose of Supervised Alternative
Learning (SAL) is to provide students who have significant difficulties with regular attendance at
school with an alternative learning experience and individualized plan to enable the student to
progress towards obtaining an Ontario Secondary School Diploma or achieving his or her other
education and life goals.
Current situation
In response to the new regulation, the Learning to 18 SAL Committee has developed Policy 11–H
Supervised Alternative Learning (SAL) Committee, Procedure 395 Supervised Alternative
Learning (SAL), and all SAL forms to align statutory committee 11–H with AIM – Achievement in
Motion for Student Success System Plan and the new Ministry regulation. Members of the
Learning to 18 SAL Committee are: the System Principal for Student Success, two Secondary
Administrators, the SAL Coordinator, two Attendance Counsellors, the Child and Youth
Counsellor Supervisor, a Student Success Lead Teacher, two Child and Youth Counsellors, and
the Information Technology Applications Administrator.
As per Board Policy No. 2 Article XII: Policies, a notice of motion was provided to the Board at its
meeting on January 24, 2011.
Appendices
Appendix A – Board Policy No. 11–H Supervised Alternative Learning (SAL) Committee
Recommendation
Moved:
J. Williams
Seconded:
J. Cobb
That the Hastings and Prince Edward School Board amend by substitution Policy
No. 11-H Supervised Alternative Learning (SAL) Committee to replace Policy No.
11–H Supervised Alternative Learning for Excused Pupils (SALEP) Committee as
contained in Report No. B-3, dated February 28, 2011.
Respectfully submitted,
Thelma Goodfellow, Chair
Program and Human Resources Committee
Trish FitzGibbon
Superintendent of Education – Curriculum Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-3
Appendix A
February 28, 2011
POLICY NO. 11-H
Adopted
Last Revised
Review Date
May 26, 2008
February, 2011
February, 2016
SUPERVISED ALTERNATIVE LEARNING
(SAL) COMMITTEE
1.
PURPOSE
The Hastings and Prince Edward District School Board (the Board) is a system of character that
delivers a quality learning experience to support high levels of achievement for each student.
The purpose of supervised alternative learning (SAL) is to provide students who have significant
difficulties with regular attendance at school with an alternative learning experience and
individualized plan to enable the student to progress towards obtaining an Ontario secondary
school diploma or achieving his or her other education and life goals.
2.
DEFINITIONS
Parent – A parent includes a guardian and is the parent of the student participating in SAL.
Primary Contact Person – An employee of the Board who is assigned by the principal to
facilitate the development of the Supervised Alternative Learning Plan and to monitor the
student’s progress.
Principal – Principal of the school where the student is enrolled.
Student – A pupil of the Board as defined in the Education Act.
Supervised Alternative Learning Plan (SALP) – A SALP means a supervised alternative
learning plan for a student that is approved by a SAL Committee. The SALP shall include
the student’s education and life goals and may include one or more of the following activities:
a) Enrolment in a course or class in which a student may earn a credit;
b) Enrolment in a non-credit life skills course or other non-credit course;
c) Preparation for employment and development of general employment skills;
d) Training for a specific job or type of employment;
e) Full-time or part-time employment;
f) Counselling;
g) Volunteering;
h) Any other activity with the potential to help the student achieve their goals.
Regular contact with the student is maintained by the primary contact person to ensure that
the student continues to participate in the SALP and, therefore, to continue to be excused
from attendance at school.
3.
3.1
SAL COMMITTEE MEMBERSHIP
The Sal Committee shall be composed of such members, not fewer than three, as may be
appointed by the Board in each year. A quorum of the committee shall consist of:
a) At least one member of the Board;
b) At least one supervisory officer who is qualified as such as a teacher and is employed
by the Board, or designate; and;
c) At least one person who is not a member or an employee of the Board.
________________________________________________________________________
Hastings and Prince Edward District School Board
Policy Handbook
Page 1 of 4
Committees of the Board
Board Policy No. 11
________________________________________________________________________
3.2
4.
The committee shall designate a member as chair and as secretary.
POWERS AND DUTIES
4.1
Exceptions to Compulsory Attendance
The Board shall establish Supervised Alternative Learning Committee as required under
the Education Act. A Supervised Alternative Learning Committee decides whether a
student may be excused from compulsory school attendance, in accordance with the
Education Act and Ontario Regulation 374/10.
4.2
Referral of Student to the SAL Committee
The principal or parent of a student of compulsory school age, who has attained the age of
fourteen years and is not benefiting from existing school programs, may refer the student
to the SAL Committee to participate in an alternative program. This referral is made in
writing by the principal or parent. If a student is at least 16 years old and has withdrawn
from parental control, any authority or right that is vested in, or any obligation that is
imposed upon, a parent of a student under this Part is vested in or imposed upon the
student.
4.3
Notice of Committee Meeting
The committee shall give notice of the meeting to the following:
1. The student;
2. The parent;
3. The principal;
4. Any member of the staff of the school or the board who was listed by the principal in
the referral and in the opinion of the committee may have information that is relevant to
the referral;
5. Any other individual who in the opinion of the committee has information that is
relevant to the referral.
Any individual who receives notice has a right to attend and be heard at the meeting.
4.4
Committee Decision
The SAL Committee shall, after reviewing the SALP and after interviewing the student, his
or her parent, and, where the committee considers it appropriate, any other person:
a) Approve participation by the student as described in the plan;
b) Modify the plan and approve participation by the student in Supervised Alternative
Learning as described in the plan as modified;
c) Not approve participation by the student as described in the plan, in which case the
student shall attend school as required by the Education Act; or
Where the committee considers that it is in the best interests of a student, it may designate
a school for the purpose of a program that is not the school where the student is currently
enrolled.
If a SALP was not submitted to the committee, the committee shall,
a) Require the principal of the student’s school to cause a plan to be developed for the
student;
Or
b) Not approve participation by the student in Supervised Alternative Learning.
4.5
Communication of Decision
Within 5 days of the decision, the secretary of the committee shall communicate in writing
to the principal, the student and the parent of the decision of the committee.
________________________________________________________________________
Hastings and Prince Edward District School Board
Policy Handbook
Page 2 of 4
Committees of the Board
Board Policy No. 11
________________________________________________________________________
4.6
Request for Reconsideration
If the parent of a student disagrees with the determination of the SAL Committee and
wishes to request reconsideration, the parent must notify the school principal in writing
within 10 days of receiving the SAL Committee’s written decision. The principal shall
forward the written request to the SAL Committee as soon as possible after receiving the
request. Within 20 school days after the day the committee receives the request, the
committee shall hold a meeting to reconsider its decision. The individuals listed in 4.3 are
entitled to receive notice of the meeting and attend. After a meeting, the committee shall
make a decision in accordance with 4.4 outlined above.
4.7
Communication of Reconsideration Decision
Within 5 days of the decision, the SAL Committee shall communicate in writing to the
principal, the student, and the parent of its decision in respect to the request for
reconsideration. The Committee decision is final.
4.8
Legal Excusal from School Attendance
The student shall participate in the SALP as approved by the SAL Committee. The student
is excused from attendance at school as long as the student participates in the SALP. A
school attendance counsellor shall have the same powers and perform the same duties in
respect of students enrolled in Supervised Alternative Learning as the counsellor has in
respect of other students.
4.9
Modifying the Plan after Committee Approval
4.9.1 The primary contact person may make modifications to the plan at any time if,
a) The plan remains substantially the same; and;
b) He or she first requested input from the student and the parent.
4.9.2 If the primary contact person modifies a plan, he or she shall inform the principal, the
student and the parent.
4.9.3
If in the opinion of the primary contact person it would be in the student’s best interests to
make modifications to the plan that would result in the plan being substantially different,
he or she shall review the proposed modifications with the principal.
4.9.4
The principal shall make the proposed modifications to the plan if,
a) In the opinion of the principal it would be in the student’s best interests;
b) A supervisory officer qualified as such as a teacher agrees; and;
c) The principal first requested input from the student and the parent.
4.9.5
If a plan is modified, the principal shall provide a copy of the modified plan to the student
and the parent.
4.9.6
Reports to the Committee
The primary contact person shall report on the student’s progress to the SAL Committee
when requested by the committee, and to the principal of the school where the student is
enrolled.
________________________________________________________________________
Hastings and Prince Edward District School Board
Policy Handbook
Page 3 of 4
Committees of the Board
Board Policy No. 11
________________________________________________________________________
4.10
Renewal of the SALP
4.10.1 Before the expiry of the plan, if in the opinion of the principal it would be in the student’s
best interests to continue to participate in supervised alternative learning, the principal
shall,
a) Submit a recommendation to the committee to renew the plan, with the written
consent of the parent; or
b) Refer the student to the SAL Committee
4.10.2 Within 20 school days after the day a committee receives a recommendation for renewal
the committee shall,
a) Renew the student’s plan;
b) Renew the student’s plan with specified modifications; or
c) Require the principal to refer the student to the SAL Committee.
4.10.3 The committee may only renew the student’s plan in accordance with the following:
1. For non-semestered schools, the plan may be renewed for a maximum of one
school year in total
2. For semestered schools, the plan may be renewed for a maximum of one
school year
5.
MEETINGS
Meetings of a SAL Committee are held regularly upon receipt of referrals for Supervised
Alternative Learning.
Legal References:
•
•
•
Education Act, section 21 Compulsory Attendance
Education Act, section 36 (1) Resident Pupil Qualifications, Secondary
Ontario Regulation 374/10 Supervised Alternative Learning
Board References:
•
•
Administrative Procedure 395 – Supervised Alternative Learning
Administrative Procedure 394 – Compulsory School Attendance
________________________________________________________________________
Hastings and Prince Edward District School Board
Policy Handbook
Page 4 of 4
Board Report No. B-4
Page 1
February 28, 2011
Decision X
To:
Information
The Chair and Members of the Hastings and Prince Edward District School Board
From: Rob McGall, Superintendent of Education
Dave Patterson, Trustee
Re:
Proposed Amendments to Board Policy No. 2 – By-laws and Board Policy No. 3 –
Board Operations, Section 3-F Trustee Expense Reimbursement
Purpose
To seek Board disposition of amendments to Board Policy No. 2 – By-laws, Article XII, Section
2.5 & Section 3 and Board Policy No. 3 – Board Operations, Section 3-F Trustee Expense
Reimbursement.
Background
Two notices of motion were brought forward by Trustee Patterson at the Board meeting on
January 24, 2011. Trustee Patterson is requesting consideration of proposed amendments to
Board Policy No. 2, By-laws, Article XII, Section 2.5 (l) and Section 3 and Board Policy No. 3 –
Board Operations, Section 3-F, Clause 3.13, Trustee Expense Reimbursement.
The proposals and rationale for consideration are attached in Appendix A and Appendix B.
Current situation
The proposed amendments have been reviewed by all Committees and are brought forward for
discussion and consideration.
Appendices
Appendix A – Board Policy No. 2 Proposed Amendments by Trustee Patterson
Appendix B – Board Policy No. 3-F Proposed Amendments by Trustee Patterson
Recommendation
Moved:
Seconded:
That Hastings and Prince Edward District School Board amend Board Policy No. 2 –ByLaws, Article XII, Section 2.5 (l) by striking out the word “shall” and inserting “may” so
that it would read as follows:
l)
Following the election of the chair and vice-chair of the Board, the chair shall bring
forward a recommendation to the full Board for approval of trustee representation on
standing and other committees. Following the approval, elections will be held for the
chair and vice-chair of each of the standing committees (in accordance with the
elections process identified in 2.5 a-k.) In a municipal election year, the Board shall
may also elect the representative to Ontario Public School Boards’ Association Board
of Directors.
Recommendation
Moved:
Seconded:
That Hastings and Prince Edward District School Board amend Section 3: Board Policy
No. 2 – By-Laws, by striking out “shall” and inserting “may” so that it would read as
follows:
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. B-4
Page 2
February 28, 2011
The Ontario Public School Boards’ Association (OPSBA) Board of Directors
representative and alternate shall may be elected at the June Board meeting in nonelection years. In an election year, the OPSBA Board of Directors representative and
alternate shall may be elected at the initial meeting of the Board. Board policy related
to support of the role of the Ontario Public School Boards’ Association is found in
Board Policy No. 12 Board Representatives on External Committees.
Recommendation
Moved:
Seconded
That Hastings and Prince Edward District School Board amend Board Policy No. 3 – Board
Operations, Section 3-F, Clause 3.11 by inserting a new 3.12 and subsequent renumbering
of the current 3.12 to 3.13:
3.1.1
Board members will be provided with the following equipment and
associated services throughout their term of office:
a)
home based computer (desktop or laptop) and printer/fax
b)
paper shredder
c)
high speed internet service
d)
office software
In addition, the chair of the Board will be provided with a wireless communication device.
3.1.2 In lieu of 3.1.1 (a) any Board member, upon filing a written request with the
Board secretary, will be provided with a wireless communication device in
place of the home based computer (desktop or laptop).
3.1.23All equipment and services will adhere to board standards and be returned to
the board at the end of the member’s term of office.
Respectfully submitted,
Rob McGall
Superintendent of Education
Dave Patterson
Trustee
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report B-4
Appendix A
February 28, 2011
PROPOSED by Trustee Patterson, 01/2010:
The following Notice of Motion is being brought forward to strike the word “shall” and insert “may” from the
following sections of Board Policy No. 2:
Board Policy No. 2, Article XII, Section 2.5 (l) by striking out the word “shall” and insert “may”.
l)
Following the election of the chair and vice-chair of the Board, the chair shall bring forward a recommendation
to the full Board for approval of trustee representation on standing and other committees. Following the
approval, elections will be held for the chair and vice-chair of each of the standing committees (in accordance
with the elections process identified in 2.5 a-k.) In a municipal election year, the Board shall may also elect the
representative to Ontario Public School Boards’ Association Board of Directors.
Section 3: Board Policy No. 2 to be likewise altered addressing non-election years.
The Ontario Public School Boards’ Association (OPSBA) Board of Directors representative and alternate shall may
be elected at the June Board meeting in non-election years. In an election year, the OPSBA Board of Directors
representative and alternate shall may be elected at the initial meeting of the Board. Board policy related to
support of the role of the Ontario Public School Boards’ Association is found in Board Policy No. 12 Board
Representatives on External Committees.
Rational for the proposed amendment:
In the section titled Role of Board Member under the heading Accountability, is the following statement:
2.3 “Each Board member has a duty to support the corporate Board in providing accountability for the
educational, financial and operational performance of the school system. All trustees are
responsible for the Board’s mandate as described in Board Policy No. 4 Corporate Board Job
Description.”
The proposed amendment replacing “shall” with “may” makes the election action permissive rather than
obligatory. It allows us as a Board to take responsibility for determining ongoing commitment to belong to
the Ontario Public School Board Association. The act of selection automatically endorses, by association
a budgetary commitment of approximately $40 404.28 (subject to annual correction).
To be accountable requires ownership for action taken. The present wording does not empower the
Board to be accountable but requires the Board to comply, or be deemed out of order or noncompliant.
a majority of all members of the Board present at that meeting.
Board Report B-4
Appendix B
February 28, 2011
PROPOSED by Trustee Patterson, 01/2010:
The following Notice of Motion is being brought forward to insert a new 3.1.2 and subsequent
renumbering of the current 3.1.2 to 3.1.3:
3.1.1 Board members will be provided with the following equipment and associated services throughout
their term of office:
a)
home based computer (desktop or laptop) and printer/fax
b)
paper shredder
c)
high speed internet service
d)
office software
In addition, the chair of the board will be provided with a wireless communication device.
3.1.2 In lieu of 3.1.1 (a) any Board member, upon filing a written request with the Board secretary, will be
provided with a wireless communication device in place of the home based computer (desktop or laptop).
3.1.23 All equipment and services will adhere to board standards and be returned to the board at the
end of the member’s term of office.
Rational for the proposed amendment:
The presentations at the Director’s Meeting, Thursday, December 9, 2010 underscore the significance of
st
21 century communication. The social communication network of today requires of its leaders the ability
to act, as well as promote responsible, responsive communication. All of our school leaders and senior
leadership team are equipped with wireless communication devices. Noted below are some fundamental
duties of trustees.
COMMUNICATION
2.11 Board members serve large constituencies, and fulfilling the representational role is challenging. A
democratic system entitles everyone to a voice but does not ensure that everyone will always be
content with decisions that are made. Effective, regular two-way communication will enhance a
Board member’s ability to represent constituents and help to build understanding and consensus in
the community.
2.12 Hastings and Prince Edward District School Board strives to maintain open and fair communication
with parents, guardians and members of the school community. In so doing, the Board endorses
and follows a fair and consistent process for the handling of issues and concerns.
2.3 “Each Board member has a duty to support the corporate Board in providing accountability for the
educational, financial and operational performance of the school system. All trustees are
responsible for the Board’s mandate as described in Board Policy No. 4 Corporate Board Job
Description.”
The proposed amendment:
Addresses an inequity of access that presently exists with Policy No 3F. The opportunity to elect what
communication device to receive is financially responsible and removes the redundant allocation of
resources to Board members, who are in the best position to determine their and personal communication
need.
Board Report No. C-1
Page 1
February 28, 2011
Decision
To:
Information
X
The Chair and Members of Hastings and Prince Edward District School Board
From: Kathy Soule, Director of Education and Secretary of the Board
Re:
Calendar of events
Purpose:
To provide a list of upcoming meetings, conferences and conventions.
Board and Committee meetings
DATE
Monday, March 7
TIME
2:30 p.m.
Monday, March 7
7:00 p.m.
Tuesday, March 8
1:30 p.m.
Wednesday, March 23
1:00 p.m.
EVENT
Executive Committee
Program and Human Resources
Committee
FFL Committee
Joint Health and Safety
Committee
Conferences and Conventions
Thursday, March 31 to
Labour Relations Symposium 2011
Saturday, April 2
Tuesday, April 26 to
OPSOA Conference
Friday, April 29
Thursday, July 7 to
CSBA Congress & OPSBA AGM
Sunday, July 10
LOCATION
Board Committee Room
Board Committee Room
Board Committee Room
Board Committee Room
Sheraton Centre
Toronto
Hilton Hotel
Toronto
Westin Hotel
Ottawa
System and School Events
DATE
Monday, February 28
TIME
6:00 p.m.
Monday, February 28
Monday, February 28
Monday, February 28
6:30 p.m.
6:30 p.m.
6:30 p.m.
EVENT
School Council Meeting
Joint Meeting for Marmora
Senior Public School and Earl
Prentice Public School
School Council Meeting
School Council Meeting
School Council Meeting
Monday, February 28
Monday, February 28
Monday, February 28
6:30 p.m.
9:00 a.m.
11:50 a.m.
School Council Meeting
Deseronto Success Awards
Character Education Award
Monday, February 28
10:45-12:30
p.m.
6:30 p.m.
Monday, February 28
Central Band of the Canadian
Armed Forces
School Council Meeting
Tuesday, March 1
9:30 a.m.
Terrific Kids Assembly
Wednesday, March 2
Wednesday, March 2
Wednesday, March 2
2:45 p.m.
2:00 p.m.
10:15 a.m.
50 Anniversary Meeting
Terrific Kids Assembly
Arts Assembly
th
LOCATION
Marmora Senior Public
School
Madoc Public School
Bird’s Creek Public School
S.H. Connor/TweedHungerford Schools
Deseronto Public School
Deseronto Public School
Marmora Senior Public
School
Centennial Secondary
School
Susanna Moodie Elementary
School
Sir MacKenzie Bowell Public
School
Madoc Public School
Frankford Public School
Hillcrest Public Scholls
Board Report No. C-1
Page 2
February 28, 2011
Wednesday, March 2
Wednesday, March 2
Thursday, March 3
Friday, March 4
5:00 p.m.
9:30-12:05 p.m.
6:30-7:30 p.m.
10:30 a.m.
Friday, March 4
Tuesday, March 8
5:30 p.m.
11:00 a.m.
Tuesday, March 8
Friday, March 11
Tuesday, March 22
11:40 a.m.
10:45 a.m.
6:00 p.m.
Wednesday, March 23
Wednesday, March 23
7:00 p.m.
6:00-8:00 p.m.
School Council Meeting
Science Fair in Science Lab
Books and Blankets
Terrific Kids/Helping Hands
Assembly
Movie Night
Pancake & Sausage Breakfast
$3
Pancake Lunch
Terrific Kids Assembly
School Council Meeting
School Council Meeting
Parents Night
Quinte Secondary School
Kente Public School
Bayside Public School
Hillcrest Public School
Bayside Public School
Marmora Public School
Hermon Public School
Kente Public School
Prince Edward Collegiate
Institute
Foxboro Public School
Moira Secondary School
Please refer to the System Calendar of Events, school websites and newsletters for a complete listing of
school and system activities.
Respectfully submitted,
Kathy Soule
Director of Education and Secretary of the Board
Board Report No. C-2
Page 1
February 28, 2011
Decision
To:
Information X
The Chair and Members of the Hastings and Prince Edward District School Board
From: Dave Rutherford, Superintendent of Business Services
Re:
2011-2012 Budget Timelines
Purpose
To provide an update on the 2011-2012 budget development process.
Background
The Ministry of Education has set June 30 as the deadline for school boards to submit
budget estimates for the coming school year. In order to meet this deadline, Ministry of
Education staff indicated that they will make every effort to seek approval to have the 201112 funding announcements released by March 31, 2011.
Current situation
Senior administration has developed budget time lines and key task analysis for the 20112012 budget in Appendix A attached. The tasks reflect the key milestones required to
compile revenues and expenditures in order to meet the June 30, 2011 deadline.
Administration anticipates a very challenging budget process. Financial restraint measures
introduced by the province and the continued decline in enrolment has resulted in an
estimated $1.5 Million operational deficit in 2010-11.
Without changes to operations, through either service or program changes, the deficit will
increase as another year of provincial restraint and enrolment decline reduces board
funding.
Appendices
Appendix A - Budget Task Analysis and Timelines
Recommendation
For information only.
Respectfully submitted,
Dave Rutherford
Superintendent of Business Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Board Report No. C-2
Page 2
February 28, 2011
Appendix A
2011-2012 BUDGET TASK ANALYSIS AND TIMELINES
Task
Review and finalize budget
task analysis/ timelines
Establish assumptions and
direction for base budget
development
Responsibility
Time Line
Senior Administration
February 1
Senior Administration/
Board
February 28
Establish preliminary
Business Services
enrolment projections,
circulate to schools for
review and staffing
calculations
Prepare budget input forms Business Services
and communicate base
budget assumptions to
system
Review and analyse
Business Services
provincial funding
announcement
Elementary– March 4
Secondary – March 25
Determine preliminary
teaching staff numbers
Senior Administration
Secondary – April 6
Elementary – April 28
Prepare revenue
projections using ministry
database
Receive budget input
Business Services
April
Finalize base budget
expenditures; Identify
possible budget
adjustments
Prepare preliminary
financial position
Present initial package to
board and commence
board budget meetings
Incorporate budget
adjustments and finalize
budget package
Comment
Reflects economic
situation and
government restraint
measures
March 1
March 31
Date dependent on
release of GSN and
supporting data from
Ministry
Based on enrolments
and collective
agreements
Date dependent on
Ministry funding release
Board/Senior
April
Administration
Business Services/Senior April 30
Administration
Business Services
May 9
Senior Administration/
Board
May
Senior Administration/
Board
May/June
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Date dependent on
Ministry funding release
Ministry deadline of
June 30
Board Report D-1
Page 1
February 28, 2011
REF: www.adoptvillage37.ca
February 14, 2011
Dear Board Members
The goals of the foundation www.adoptvillage37.ca are to help 37 remote villages
around the globe to improve their existing Education and Healthcare infra
structures.
The foundation was recently approved by Canada Revenue Agency as a Charity
and is able to issue tax deductible receipts.
The foundation www.adoptvillage37.ca has chosen Village # 37 South near
Sargodha, Pakistan as its first model pilot project to help build a 10 classroom
school and a ten room hospital for a total estimated cost of 100K CAD.
Our company Quinte MRI, which Dawn and I own, is the major sponsor of
www.adoptvillage37.ca with 14 Board of Directors from the Quinte Area. I will be
glad to make a 20- 30 minutes presentation to the interested people about the needs
of the Village 37 South in Pakistan.
Our goal is spend 100% of the donated money on the project and have the goods
and services donated by the consultants in Canada and the local people in Pakistan.
Please let me know if you can help! Thank You.
Regards and best wishes
Dawn and Syed Haider
Quinte MRI, Inc.
Dawn: 604-802-5554-cell; [email protected]
Syed: 613-827-4410-cell; [email protected]
Websites: www.mri-exam.com Global, Online, 24/7 Medical Appointments
www.quintemri.com Consulting Services in MRI Research and Education
www.adoptvillage37.ca Dedicated to improving Education and Health in
villages around the globe.
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