2015-16 WHS Student Handbook (FINAL VERSION) BOE APPROVED

2015-16 WHS Student Handbook (FINAL VERSION) BOE APPROVED
Table of Contents --------------------------1
Letter of Welcome --------- ---------------2
Mission Statement -------------------------2
Fight Song and Alma Mater --------------2
Board of Education ------------------------3
Mission Statement -------------------------3
Belief Statement ---------------------------3
Abbreviated Schedule-------------------4
Community Learning Center (CLC)--4
Early Graduation-------------------------4
Grading Procedures-------------------5-7
Graduation Requirements---------------8
Guidelines for Home Schooled--------8
Graduation Cord Requirements----8-10
Graduation Requirement Chart-------10
NCAA Eligibility-----------------------12
Schedule Changes ---------------------13
Activities Statement--------------------13
Athletics and Competing Clubs------13
Social Media Policy--------------14-15
Tobacco, Alcohol, Substance Use-15
Criminal Activity-----------------16-17
Absences and Participation------------18
Activity Meetings-----------------------18
Activity Tickets-------------------------18
Clubs - Student Organizations-----19-20
Club Bylaws-----------------------------20
Conflict of Interest----------------------21
Dances and Evening Activities--------21
Fund Raising-----------------------------22
Representing School in Activities-----23
Student-Not-In-Good- Standing-------23
Outside Competition KSHSAA Rule-23
Absence in Advance--------------------24
Attendance Policy ----------------------25
Dual Enrollment-------------------------26
Tardy Policy -------------------------26-28
Truancy ----------------------------------28
Assemblies ------------------------------28
Consequence for Violation --------29-30
Damage to School Property------------30
Dress Code---------------------------30-31
Suspension Policy-------------------31-32
Search and Seizure Policy -------------32
Wireless Comm. (Cell phones)----32-33
Allergy Policy ----------------------33-35
Appropriate Use of Technology ------35
Breath Alcohol Testing ------------36-37
FERPA -------------------------------37-38
Human Sexuality – AIDS Education-38
OCR Vocational Education Guide----38
Respect Initiative/Bullying---------39-41
Sexual Harassment ---------------------41
Agendas ----------------------------------42
Bell Schedule ---------------------------42
Bus Information ------------------------43
Cafeteria ---------------------------------44
Enrolling New Students ---------------44
General Information --------------------44
Guidance and Counseling -------------45
Library Media Center ------------------45
Lockers -----------------------------------46
Lost and Found -------------------------46
Messages --------------------------------46
Parking Regulations --------------------46
Pop and Vending Machines -----------47
Publications/Media ---------------------47
Sales by Students -----------------------47
Steps Effective Communication---47-48
Stolen Articles --------------------------48
Student Assistants ----------------------48
Student Emergency Procedures -–48-49
Student Records ------------------------50
Technology Acceptable Use ----------50
Visiting School -------------------------50
Winter Snow Ruling -------------------50
Withdraws – Transfers -----------------51
School Nurse ------------------------51-55
GAAF Emergency Safety Interven-55-57
Cornell Note Taking -----------------58-59
Weekly Grade Table -----------------60-61
Welcome to Winfield High School, Home of the Vikings! On behalf
of the administration and staff at Winfield High School, we wish to
extend a very special welcome to each and every student during the
2015-2016 school year. We challenge you to do your best and to get
involved in extracurricular activities during your stay at WHS. The
more you involve yourself in the school, the more likely you will be
to succeed. By working together, we can make this the best high
school for all students and make this a very successful school year.
Best Wishes,
Trenton Creeden
Suzi Cochran
Associate Principal/
Dean of Students 6-12
Winfield High School will provide a safe and challenging learning
environment in which the staff will encourage and give all students
the opportunity to:
 Gain a firm foundation of basic knowledge and skills
 Develop the ability to apply problem-solving, critical thinking,
effective communication, and technical skills to academic and
applied situations
 Develop life-long learning strategies, positive work ethics, and
pursue a healthy lifestyle in order to be active, responsible
 Develop an awareness of cultural diversity and its influences on
 Demonstrate personal integrity and responsibility in their
decision-making processes
Fight Song
We‘re here to cheer for Winfield High School. Here to win the fight.
(Fight! Fight! Fight!)
Here to cheer the Vikings onward,
Make it a Viking night.
(Night! Night! Night!)
We‘ve got spirit with us tonight
Let us hear it – Go Vikings Fight
Hail, Hail , the gang‘s all here
And we‘re ready for a Viking night
Alma Mater
Hail Alma Mater…
Hats off to you!
Ever you‘ll find us
Loyal and true
Firm and undaunted
Always we‘ll be…
Hail to the school we love
Here‘s a toast to thee!
Unified School District #465Lyle Weinert
Gail Sawyer
Cheri Hulse
Julie Thompson
Jamie Kaiser
Timothy Nihart
Brent Wolf
Superintendent – J. K. Campbell
Assistant Superintendent – Mark Littell
WHS Principal- Trenton Creeden
Associate Principal/Dean of Students (6-12) – Suzi Cochran
Assistant Principal/Athletic Director – Billy Tipps
The Mission of USD 465 is to provide all students opportunities to
gain knowledge and skills necessary for successful living in a
changing world.
Education is a life-long process.
All children can learn and have a right to learn.
Individuals learn best in a challenging positive atmosphere.
Self-motivation is essential for achievement.
Positive self-esteem is vital for student success.
Positive parent support will increase student success.
Community involvement is an essential element for
Everyone has the right to fair and equitable treatment.
Collectively, we can accomplish whatever we desire.
Each person is responsible for self and to others.
There is dignity and value in diligent effort.
Honesty is an essential factor in all human relationships.
Any compromise in a commitment to excellence is an
The primary purpose of education is teaching to learn in a
safe and
secure environment.
Quality and quantity of time with a student is invaluable.
Student must be in the 12th grade to request an abbreviated schedule.
 Abbreviated schedules are permitted for 2nd semester only.
 Deadline for requests for an abbreviated schedule must be turned
in to the guidance office by DECEMBER 10.
 To request an abbreviated schedule, the student will need to pick
up the request form in the high school office.
 Complete the requested information and obtain the
parent/guardian signature and the principal‘s signature.
 Return the completed/signed form to the guidance office.
 Note: It is the student’s responsibility to remain in contact
with the guidance office in regards to completing all
requirements for graduation. This includes being prepared
for the Portfolio/Exit interview.
 The principal reserves the right to not grant an abbreviated
The Community Learning Center (CLC) is an alternative learning
opportunity for students at WHS by administrative appointment only.
For further information about the CLC, please contact the high school
School Board Policy JFCA
The student must reasonably be expected to satisfactorily complete
all state and local graduation requirements of subjects and credit units
or their accepted equivalents in order for consideration to be given to
any request. The following procedures will be utilized:
Each request is to be determined by the board on the merits of the
individual circumstances; one case shall not set a precedent for
others. A student who, for educational and vocational reasons, wishes
to graduate from high school in less time than the normal four-year
grade 9-12 sequence may request permission for early graduation.
1. The student and parents shall consult the high school
administrative and/or guidance personnel in order to develop a
graduation plan.
2. The student shall request in writing permission for early
graduation with reasons supporting his/her plan and request.
Examples of reasons to be given consideration are: hardship
circumstances; vocational opportunities; enlistment in the
military occupations; pursuit of a continuous specialized
education objective; and college entrance.
3. A parent or the legal guardian of the student must submit a letter
in support of the student‘s written request. The request letters to
the board are to be submitted to the building principal no later
than six months prior to the anticipated completion of the
required high school program.
Board of Education Policy IHA
The superintendent or his/her designated representative shall ensure
that a uniform system of achievement-based grading will be
implemented, evaluated, and reviewed annually. The policy relates
only to the relationship between percentages and letter grades with
the teaching staff retaining discretion in the determination of other
grading practices.
Board of Education Policy IHA – R
Grade Level Description and Justification
In the event percentages are not used for evaluating student work, the
following descriptors shall apply when appropriate to a specific
grading situation:
A level work = Excellent 90 – 100 = A
Student product highly exceeds requirements.
Shows high level of student initiative.
Usually incorporates critical thinking skills.
Communicates and cooperates effectively with
peers at all times.
Consistent, independent growth and progress
B level work = Above Average 80 – 89 = B
Student product is above requirements.
Above average initiative shown by the student.
Often incorporates critical thinking skills.
Usually communicates and cooperates effectively
with peers.
Growth and progress shown with minimum
C level work = Average 70 – 79 = C
Student product meets requirements.
Shows average initiative.
Some evidence of critical thinking is present
Completes assignment with peers, though
cooperation not always consistent.
Growth and progress shown with assistance.
D level work = Below Average 60 – 69 = D
Student product is below requirements, although
meets minimum requirements
Initiative may be present sporadically, but is
usually absent
Student has difficulty communicating and
cooperating with peers
Limited growth and progress shown, even with
F level work = Failing Below 60 = F
Student product does not meet minimum
Little or no initiative shown.
Unable to communicate or cooperate with peers.
No attempt at incorporating critical thinking skills.
No growth or progress shown, even with
Failing may also indicate excessive absences and
failure to make up work missed.
I = Incomplete Work
As a general policy, students will be graded ―incomplete‖ only when
they have been absent for an extended period of time due to illness
and have not had an opportunity to complete their work. The student
will then have a maximum of two weeks to make up this incomplete
after their return to school or it will automatically become an ―F‖.
An incomplete will not be the final grade in a course. Students
generally can be given a final evaluation even if absent during the last
week or two of the term. Exceptions to, or modifications of this
general policy, will be made only by the principal and on an
individual basis.
Note: Because of the variety of work required in different courses,
each teacher has the flexibility to assign grades according to the
grade level descriptors immediately preceding this statement.
Grade Point Average and Class Rank
Grades will be counted towards class rank and G.P.A. beginning in
grade nine. G.P.A. and rank will be tabulated at the end of the ninth
grade year and each semester thereafter. All subjects that give a
letter grade will be averaged into the G.P.A. Credit will be on a
quarter and semester basis. Students will receive 1/2 credit for each
semester class and 1 full credit for each year class.
Valedictorian, Salutatorian and top 10% of the graduation class will
be determined by weighted GPA. Beginning with the class of 2017,
to be recognized as Valedictorian, Salutatorian, or Top 10%, students
must complete the Kansas Scholars Curriculum. Weighted GPA will
be used and selection of these students will be made on May 1 each
Honor Roll
It is a high honor to be on the Honor Roll and a direct result of
exceptional work. At the end of the second and fourth quarters, the
High School office will publish a list of students whose grades permit
them to be on the honor roll. The highest honor roll is the Principal‘s
Honor roll. The honor roll will be based upon all courses taken and
completed by the end of each semester.
To be eligible for the Principals Honor Roll a student must have
met the following requirements:
1. Be enrolled in at least six subjects for 1/2 credit per
2. Have no semester grade lower than a ―C‖.
3. Have a semester grade point average between 3.40 and
4. Be a student in good standing.
To be eligible for the Scholastic Honor Roll a student must meet
the following requirements:
1. Be enrolled in at least six subjects for 1/2 credit per
2. Have no semester grades lower than a ―C‖.
Have a semester grade point average between 3.0 and
4. Be a student in good standing.
A = 4 points.
B = 3 points.
C = 2 points.
D = 1 point.
Weighted Grading Scale
4-point scale
5-point scale
Weighted grades will be used to determine grade point averages,
honor roll
designation, class rank and valedictorian and salutatorian selection.
At Winfield High School, weighted courses are those in math,
science, social
science, or English that are:
Advanced placement courses
Honors courses
College courses above the college freshman level as
determined by the WHS counselor and head of the
corresponding WHS department.
No elective courses will be weighted.
Report Cards
Grades are issued at the end of each semester.
Classification of Students
Minimum credits required for grade level classification:
At the beginning of the school year:
Freshman: fewer than 6.5 credit
9 credits
At the end of first
fewer than
Sophomore: 6.5 credits
9.0 credits
Junior: 13 credits
15.0 credits
Senior: 18 credits
21.5 credits
Repeating a Course
If a student fails a course required for graduation, the student will
need to repeat that course either during the school year or in summer
school. Once a passing grade is earned, both grades will remain on
the transcript but only the passing grade will count toward GPA and
Class Rank.
To be eligible for graduation from WHS a student must:
Be in good standing with the school.
Earn 25.5 units of credit.
Must earn the final semester of high school credits through a
USD 465 approved educational program.
1. Credits will be accepted from home schools on an individual
2. Credit will not be given for a lab science, i.e. biology, physical
science, etc.
3. Physical Education credits will not be accepted.
4. The home school is to provide documentation as to courses taken,
clock hours for each class, and examples of homework,
standardized tests, and other information needed by the school to
determine proper placement and the granting of credits.
5. Winfield High School will evaluate correct placement in all
levels of course work including but not limited to Math, Science,
English, Social Sciences.
Credits granted from home school will be recorded as ―P‖ for pass on
the transcript. The pass/fail grades will not be part of the Grade Point
Average. Fifty percent of credits earned are to be letter grades in
order to be eligible for the top ten percent of the class.
Art: 3 credits w/3.0 GPA (White)
Foreign Language: Complete levels 1-4 (Red/White)
Health/PE: 1 credit PE w/4.0 GPA (Sage)
Language Arts: 4 credits w/3.0 GPA (Lt. Blue)
Math: Beyond Alg. II w/3.0 GPA. 3 credits must include at least one
credit of Trig/Pre-Calc, Probability & Statistics, and/or Calculus.
Science: 5 credits w/3.0 GPA (Royal)
1 credit Earth/Physical, Biology,
Social Science: 3.5 credits w/3.0 GPA (Citron)
Music: Letter req. (Pink)
Advanced Placement: 2 or more tests
Theatre Arts/Debate: (Lt. Blue/Silver)
Theatre Arts: 3 courses of Theatre Arts with a 3.0 GPA.
Debate:3 years debate and 500 NFL points Journalism:2 credits
w/4.0 GPA
Career and Technical Education
In order to receive a CTE graduation cord for any of the CTE
pathways listed below, students must meet the pathway‘s
―Concentrator‖ status. This is completion of three (3) credits within
that Pathway. Below is the list of Pathways available, the courses
within, and the color of graduation cord.
Agriculture Science Pathway- (Silver Gray with Purple)
-Animal Science
-Horticulture Science
-Agri-Science Research
-Natural Resources and Wildlife
Power, Structural & Technical Systems Pathway – (Silver Gray with
-Ag Welding I
-Ag Welding II
Plant Systems Pathway – (Silver Gray with Purple)
-Horticulture Science
-Floral Design
-Agri-Science Research
AV Communications Pathway – (Burgundy with Purple)
-Computer Technology I-II
- 21st century Journalism A/B
- Photojournalism A/B (Yearbook) -Graphic Design
-Video Production
-Digital Media Design & Production
Business Entrepreneurship & Management Pathway-(Beige with
-General Business
-Accounting I
-Webpage Design
-Business Economics
-Business Management
-Be Your Own Boss
-Youth Entrepreneurs
Business Finance – (Lemon with Purple)
-General Business
-Be Your Own Boss
-Business Economics
-Accounting I
-Advanced Accounting
-On The Job Training
Construction Pathway – (Ivory with Purple)
-Intro to Woods
-Cabinetmaking and Furniture Design I
-Cabinetmaking and Furniture Design II
-Remodeling and Building Maintenance
Design and Pre-Construction Pathway – (Ivory with Purple)
-Intro to Drafting
-Architectural Drafting &
Design I
-Architectural Drafting & Design II -Interior Design
-Advanced Architecture Design
Teaching/Training Pathway – (Cardinal with Purple)
-Career Options
-Child Development
-Teaching as a Career
-Teaching Internship
-Orientation to Early Childhood
Early Childhood Development Pathway – (Gold with Purple)
-Career Options
-Orientation to Early Childhood
-Foundations to Early Childhood -Functions in Early Childhood
Family and Community Services Pathway – (Gold with Purple)
-Career Options
-Child Development
-Skills for Living
-Consumer and Life
-Personal Finance
-Food and Lifetime Wellness
-Career and Community Connections -FACS Basics
-Sewing Basics
-Creative & Foreign Cookery
Health Occupations Exploration Pathway – (Mint with Purple)
- Health Science Careers Explorations I, II, III, IV
- Anatomy and Physiology for HSC
- Sports Medicine I & II
- Medical Terminology
- CNA/Home Health Aide –
college course
-CMA/Restorative Aide – college course
Engineering and Applied Mathematics Pathway – (Emerald with
- Explorations in Technology (8th grade)
- Introduction to Engineering Design - Digital Electronics
- Principles of Engineering
-Aero Space Engineering
- Engineering Design & Development - Civil Engineering and
Programming and Software Development Pathway- (Teal with
-Computer Technology I
-Computer Technology II
-Programming I
-Web Page Design
-Game Design and Authoring for the Web
Web and Digital Communication Pathway- (Teal with Purple)
-Computer Technology I
-Computer Technology II
-Web Page Design
-Multimedia I
-Multimedia II
-Graphic Design
-Programming I
-Game Design and Authoring
for the Web
all students must
earn a minimum
25.5 credits in
these areas to
from WHS
4 credits
English 9, 9R, 9
English 10, 10R,
10 PreAP
English 11, 11R,
11 AP
English 12,
College Prep, 12
3 credits
Algebra I, A/B
Algebra II,
Honors Alg II
none required
Class of 2015 and beyond
Suggested to prepare
for college
KU, KSU, Emporia,
Fort Hays State,
Pittsburg State,
Wichita State
State Scholar
College Preparatory
4 credits
4 credits
same as WHS
same as WHS
same as WHS
same as WHS
same as WHS
same as WHS
same as WHS
3 credits
Math taken in Middle
School does NOT
same as WHS
4 credits
Algebra I &/or
Geometry taken in
Middle School
must include Algebra
II or Honors Algebra II
Class of 2015
3 credits plus 22 on
ACT Math
4 credits; at least 1
course must be
Algebra II (1
must be senior year)
DOES count
must include 1 class
beyond Algebra II
.5 credit
not required
not required
3 credits
3 credits
3 credits
Earth/Space, Honors
Biology, Animal
must meet basic
WHS requirements
Biology or Animal
Student choice
must meet basic
WHS requirements
must meet basic
WHS requirements
must include either
Chemistry or
3 credits
.5 credit student
choice (may be
taken later)
World History, AP
World History
US History, AP US
US Government (.5),
AP US Gov (.5)
3 credits
3 credits
same as WHS
same as WHS
same as WHS
same as WHS
same as WHS
same as WHS
same as WHS
1.0 credit
not required
not required
must meet basic
WHS requirements
not required
same as WHS
see foreign
.5 credit
not required
not required
Computer Tech I or
Computer Tech II
.5 credit of each
not required
not required
9.5 credits
8.5 credits
Class of 2015: 3
must be QA
6.5 credits
must include both
Chemistry & Physics
2 credits
must be 2 levels of
same language
Requirement for Math does not include Algebra I taken at Winfield
Middle School. A student must still complete three math courses
during 9-12 grade.
Starting in 2014, all incoming freshman will be required to take the
Success 101 course.
To play any sports at an NCAA University you must meet specific
eligibility requirements. Division I schools in Kansas are WSU, KState and KU. Division II schools in Kansas: PSU, ESU, FHSU,
Washburn, and Newman University.
NCAA Eligibility is based on the GPA of 16 core courses (see below)
and the ACT score. Division I uses combined sliding scale of GPA
and ACT to determine eligibility. Division II has a minimum GPA of
2.0 in the 16 core courses and a minimum composite score of 17 on
the ACT.
Certain core classes at WHS are not eligible for NCAA eligibility. In
English, Eng. 9R, 10R, 11R and Eng. 12 are not eligible. In science
starting in the school year of 2015-16, General Science, Animal
Science and Horticulture Science will no longer be eligible. If these
science courses were taken prior to 2015-16 they will count as a core
credit for NCAA. Credit Recovery courses are not eligible for
NCAA must receive your ACT scores from ACT. They will not
accept scores sent from your high school. When signing up for the
ACT you need to put the NCAA code of 9999 in the section about
College Choices. That will leave you 3 places for college codes.
If you have already signed up to take the ACT and have not yet taken
it you can go back in and change one of your choices to 9999 for the
NCAA. If you have already taken the test you can request your scores
sent to NCAA. There will be a fee of $12.00. Go to the following
website: www.actstudent.org, click on send scores then follow the
instructions for sending your scores.
The official NCAA website for students and parents is
www.eligibilitycenter.org. This is a great site for information. This is
also the site where seniors register for the NCAA. There is a $72 fee
to register. Students on Free/Reduced lunches can apply for a fee
waiver when registering.
Ms. McChesney, in the Guidance Office, is the contact person for
NCAA. She is the counselor that evaluates transcripts to determine
eligibility. It is important that sophomores and juniors speak with
her before enrollment to determine what courses they need in order to
meet eligibility. Ms. McChesney also works with the seniors to make
sure they are meeting all the steps required to register.
(16 core courses)
(16 core courses)
4 years English
3 years English
3 years Math (Algebra I or
2 years Math (Algebra I or
2 years Science -1 year of lab
2 years Science -1 year of lab
1 yr. additional math, English,
3 yr. additional math, English,
2 years social science
2 years social science
4 years additional courses from
4 years additional courses from
above area or a foreign
above area or a foreign
Enrollment is an important process that every student should take
very seriously. Enrollment request forms should be signed by the
students‘ parents and returned to the guidance office. Completed
schedules will be considered final at the conclusion of the spring
semester. Counselors are available the two weeks following school‘s
end to adjust the schedules for the fall. Any questions concerning
schedules will be resolved at that time.
After the June counseling time, schedules will only be changed for
one of the following reasons:
1. Medical excuse in writing from family physician
2. Failure to meet prerequisites for a class
3. Administrative request
There will be no other schedule changes. Changes during the
school year will be based on the above reasons only.
To change schedule more than 10 school days after the start of the
semester, a student must have permission from an administrator, the
teacher and a parent/guardian. The withdrawal will be on the
transcript as a ‗No Mark‘ or a ‗WF‘. August enrollment and
changes will be limited to new enrollees.
Student‘s interests and abilities are varied, therefore Winfield High
School offers a wide range of activities. The ability to participate or
be included in some type of activity is often a main factor in the
student success equation. In short, activities are a path to success for
many students. We encourage all students to find and participate in
the activities or clubs that hold the greatest interest for them. All
students‘ high school careers will be richer and more memorable for
the experience.
The extracurricular activities and athletics programs of USD 465
includes any athletic team, club activity, program, class office or
group that represents our school district or performs in front of the
general public, community, or students. These extracurricular
programs are a valuable part of the educational program of our
district. These programs teach many things in addition to the aptitude
and skills in which the participant is directly involved. Attitudes and
values, such as leadership, choosing right from wrong, discipline,
sacrifice, cooperation, dedication, sportsmanship, and self-confidence
are among the most important products of a successful activities and
athletics program.
Athletics and Activities are designed to
accommodate students who have the ability and emotional stability to
handle competition. Therefore, not all students are capable of
competing in this program. One of the most difficult tasks faced is
making the judgment as to who should be able to compete in these
programs. Students are not obligated to take part in athletics, nor is it
required for graduation. It should be stressed that being a member of
an athletic team and/or activity is a privilege and not a right. Since it
is a privilege, USD 465 has the authority to revoke the privilege
when rules are not followed.
These rules/policies will be in effect 365 days a year. Definitions
related to this policy: Career: the sports and activities career shall be
defined as follows: Middle School Career consists of Seventh and
Eighth grades. High School Career consists of Ninth, Tenth,
Eleventh, and Twelfth grades. Activities Review CommitteePrincipal, Athletic Director, Assistant Principal, or any Administrator
set forth by USD 465.
We all want an athletic/activities program that will be a compliment
to USD 465, and we ask that all of you involved work hard to make
this a reality.
Social Media Guidelines: As you begin participation in another
athletic season, the Athletic Department of Winfield Middle and High
Schools wants to make sure you are aware of the revised social
networking guidelines. Winfield Public Schools and the Athletic
Department recognize and support the student-athletes‘ rights to
freedom of speech, expression, and association, including the use of
social networks. In this context, however, each student-athlete must
remember that playing and competing for Winfield Public Schools is
a privilege. As a student-athlete, you represent Winfield Public
Schools in the community and you are expected to portray yourself,
your team, and the School District in a positive manner at all times.
Attached you will find the new social networking guidelines which
provide the following guidelines for social networking site usage: •
Everything you post is public information – any text or photo placed
online is completely out of your control the moment it is placed
online – even if you limit access to your site. Information (including
pictures, videos, and comments) may be accessible even after you
remove it. Once you post a photo or comment on a social networking
site, that photo or comment becomes the property of the site and may
be searchable even after you remove it. • What you post may affect
your future. Many college admissions officers and recruiters review
social networking sites as part of their overall evaluation of an
applicant. Carefully consider how you want people to perceive you
before you give them a chance to misinterpret your information
(including pictures, videos, comments, and posters).
o Similar to comments made in person, the Winfield Public Schools
Department of Athletics will not tolerate disrespectful comments
and behavior online, such as:
o Derogatory language or remarks that may harm my teammates
or coaches; other Winfield student athletes, teachers, or
coaches; and student-athletes, coaches, or representatives of
other schools, including comments that may disrespect my
o Incriminating photos or statements depicting violence; hazing;
sexual harassment; full or partial nudity; inappropriate
gestures; vandalism, stalking; underage drinking, selling,
possessing, or using controlled substances; or any other
inappropriate behaviors.
o Creating a serious danger to the safety of another person or
making a credible threat of serious physical or emotional injury
to another person.
o Student indicating knowledge of an unreported school or team
violation—regardless if the violation was unintentional or
In short, do not have a false sense of security about your rights to
freedom of speech. Understand that freedom of speech is not
unlimited. The on-line social network sites are NOT a place where
you can say and do whatever you want without repercussions. The
information you post on a social networking site is considered public
information. Protect yourself by maintaining a self-image of which
you can be proud for years to come.
Use of Tobacco, Alcohol, or Controlled Substances
The following sources provide the justification for this policy:
USD 465 Board policies JCDAA, JCDAB, JCDAC, JDDA-B
USD 465 Discipline Handbook rules on Narcotics, Alcohol
Beverages, Cereal Malt Beverages, Tobacco, and Stimulant
Policy Rationale (Intent): The intent is that there is absolutely no
trace of any illegal or banned substances in the system of the
participant. This policy is designed as a guideline for expected
behavior for any student involved in interscholastic activities and
supersedes all previous policies that dealt with said guidelines for
expected behavior.
This policy also includes, but is not limited to the use, possession,
and/or controlled substances, aromatic hydrocarbons and related
substances or other inhalants, prescription medication used illegally
or over the counter drugs used in an abusive manner, marijuana,
cocaine, anabolic steroids, and any substances intended to alter or
affect bodily functions.
NOTE: Any student participating in interscholastic competitions will
also be subject to disciplinary consequences indicated by the Student
Code of Conduct.
USD 465 Athletics/Activities Sponsored by KSHSAA
Fall: Football, Volleyball, B/G Cross Country, Girls Tennis, Girls
Golf, Boys Soccer
Winter: B/G Basketball, Boys Swimming, Wrestling
Spring: B/G Track, Baseball, Softball, Girls Swimming, Girls Soccer,
Boys Tennis, Boys Golf
Non-Athletic: Speech, Debate, Scholars Bowl, Instrumental Music,
Vocal Music, Student Council, Drill/Flag Team, B/G Cheer, and
Dance Line
First Violation – The first violation of this policy during a student‘s
career will result in the student losing 20 consecutive school days of
participation in all activities (performance, or competition). The
student will no longer be eligible for post season honors. If the
following stipulations are met within the first 10 consecutive school
days, the days of participation lost may be reduced to a minimum of
10 consecutive school days, this reduction will be reviewed by
Administration following stipulations being met:
1. The student and parent/guardian attend, in person, four sessions
(1 session per week) with USD 465 approved counseling program
and cooperate with the approved counseling program. Written notice
must be provided from the approved counseling program stating the
monitoring process that the participant must complete.
2. The participant must provide USD 465 with a written doctor‘s
toxicology (excluding tobacco) report stating that the doctor certifies
that there is no trace of indication of any illegal or banned substances
in the participant‘s system and verifying the overall good health of
the participant. Furthermore, requirements may include a written
statement from the parents acknowledging the student‘s substance
abuse indicating their belief that the student is healthy and granting
permission for reinstatement in activities. Expenses for such testing
or examination will be incurred by the participant and/or
Second Violation- During a student‘s career, a second violation of
this policy the student will not be allowed to:
1. Participate in any activity (practice, performance, or competition)
for the remainder of the current season or the next 45 school days,
whichever is longer.
2. The participant will not receive a letter in the season in which the
second violation is verified.
Requirements for Reinstatement:
1. Completion of second violation consequences #1 and #2.
***The consecutive school days may be carried over to the next
season or school year.
Criminal Activity Policy
Because the administration, athletic director, coaches, sponsors, and
patrons of USD 465 are concerned with the behavior of students, on
or off school property, involved in interscholastic and other
extracurricular activities, students who have any legal involvement
with the courts for offenses or conduct which would constitute a
crime, or charged with and/or convicted of a felony crime who are
members of school athletic teams, spirit organizations, or other
school extracurricular activities the following procedures and
penalties will be enforced. (A) Upon a student being charged by
municipal, state, or federal law enforcement authorities with
commission of a felony crime, the student will be suspended from all
such activities (practice, performance, or competition) pending the
outcome of the case.
If the student, is found innocent of a felony offense in municipal,
state, or federal court of the charge, or upon dismissal of the charge
(other than pursuant to a diversion agreement), the student will be
immediately reinstated to participate in such activities. If the student,
is found guilty or pleads guilty to a felony offense, or enters into a
diversion agreement pertaining to the felony charge shall be deemed
a student not in good standing for 45 school days. If after the 45
school days the student has met eligibility requirements as set by
USD 465 and KSHSAA, the student may be reinstated to participate
subject to the following conditions:
1. The student is not thereafter charged with or found guilty of
another crime, and has not entered into a diversion
agreement with regard to another crime.
2. The student continues to demonstrate proper behavior, both
in and out of classes in Winfield Public Schools, including
school activities, extracurricular activities, athletic events,
dances, assemblies, etc.
3. The student was not removed from any class as a result of
disruptive behavior or did not receive either an out of
school or an in school suspension for the 45 school day not
in good standing period.
4. The administration determines that the student‘s
participation will not pose a threat to the safety or wellbeing of other students and school personnel, or will not
otherwise adversely affect the school or activity.
(B) Upon determination by an appropriate school administrator that a
student participant has engaged in conduct which would constitute a
crime, on or off school property, related to or not related to school
activities, but has not been formally charged with a crime by law
enforcement authorities, the student may be suspended from
participation in school sponsored activities by the Activities Review
Discipline shall be designed to improve conduct and to encourage
students to adhere to their responsibilities as members of the
community. Disciplinary action shall draw on the professional
judgment of administrators and on a range of discipline management
techniques. Discipline shall be correlated to the seriousness of the
offense, the student‘s age and grade level, the frequency of
misbehavior, the student‘s attitude, the effect of the misconduct on
the school environment/community, and statutory requirements.
Girls Tennis
Girls Golf
Cross Country
Boys Soccer
Basketball B/G
Boys Swimming
Track B/G
Girls Swimming
Boys Tennis
Boys Golf
Girls Soccer
Activities/Clubs: Speech, Debate, Scholars Bowl, Instrumental
Music, Vocal Music, Student Council, Cheerleaders, Drama, Dance
Line, DECA, BPA, FCCLA, FFA, Powerlifting.
The following are rules and regulations on absences and how they
affect participation in activities:
No student may participate in a school activity, practice or
competition unless he/she is in attendance for two blocks prior
to departure time on the day of the event or has administrative
Students with any unexcused absence for any block are not
eligible to participate in any activity on that day.
Students will not be excused from class to pick up forgotten
equipment. Bring all necessary equipment to school.
Absence due to participating in school sanctioned activities is
excused, but work should be made up in advance whenever
possible and/or required by the teacher.
All athletics and activities are considered extra-curricular.
Participation in such, requires dedication of time and effort for the
individual to be successful. With this in mind, students, parents and
staff should be aware that participation in an activity takes a personal
commitment on the part of everyone involved in the student and
sponsors life.
Students in grades 7-12 may purchase an activity ticket for $40.00.
This entitles each ticket holder admission to all home WHS and
WMS athletic events. All participants in activities that compete in
league, district, state, or national contests must purchase an activity
ticket as a participation fee. The activity ticket does not include
admission to KSHSAA sponsored tournaments. Students may opt out
of purchasing an activity ticket, but will be required to pay entrance
fee to each event attended.
Drama Club and/or Thespian Club
The purpose of Drama Club is to develop awareness of theater
outside of WHS and to support the productions of WHS. Activities
to achieve these goals include: attending theater workshops at
universities and professional theaters; auditioning for school plays;
and working on construction days. Drama Club is open to any
student who is interested in exploring many aspects of theater. In
addition, students who qualify will be eligible for Thespian Club.
FFA (Future Farmers of America)
The purpose of the FFA is to make a positive difference in the lives
of students by developing their potential for premier leadership,
personal growth, and career success. Activities to achieve this
include contests, community service, safety, and chapter activities.
FFA is open to any student, with yearly dues.
Foreign Culture Club
The purpose of the Foreign Culture Club is to develop a cultural
awareness of other people and their influence on our way of life.
Trips will be periodically offered through this club and fund raising
will be conducted year around. The membership of Foreign Culture
Club consists of students presently enrolled in a Foreign Language
class or those who have previously completed two years of a foreign
Family, Career, and Community Leader of America
The goal of FCCLA is to help students prepare for their roles in
society through activities that promote personal growth, family life,
vocational preparation and community involvement. FCCLA is open
for membership to any student who is currently enrolled in a Family
and Consumer Sciences class in grades 9-12 or has been so enrolled
in a FACS class in the middle school.
Key Club
This is the oldest and largest service program for high school
students. It is successful because it is a student-led organization
teaching leadership through serving others. Members of the Kiwanis
International family, Key Club members build themselves as they
build their schools and communities.
National Art Honor Society
The purpose of the chapter shall be to inspire and recognize those
students who have shown outstanding ability in art and to foster
excellence and a dedicated spirit to the pursuit of art. The society
will be involved in community and school projects which will
enhance the creative abilities and talents of its members and those of
the entire school body. The society will also promote the connection
of art to other areas in the school curriculum. Students who wish to
become members must be 10th through 12th grade and submit a
portfolio of their work to the art teacher which will be reviewed by a
selection committee made up of the art teacher and members of the
club. Students will then be notified of acceptance; a yearly fee will
be paid.
National Honor Society
The object of the National Honor Society shall be to create an
enthusiasm for scholarship, to stimulate a desire to render service, to
promote worthy leadership and to encourage the development of
character in all students of Winfield High School. Membership is
based upon scholarship, service, leadership and character. To be
eligible for election to membership, the candidate must be a junior or
senior, have a GPA of 3.50 and been in attendance for a period
equivalent of one semester at WHS. The election of members to the
National Honor Society shall be a chapter council, consisting of the
Principal and at least four members of the faculty.
Student Council
The purpose of the Student Council shall be to provide opportunities
for student participation in the betterment of the school and for the
expression of individual ideas to encourage the proper attitude of
students both within the school and away from the school, and to help
provide, promote and regulate activities of the school. Students in
grades 9-12 are eligible for membership through election in Student
Council. Members also include high school class officers. Meetings
are held twice each month.
SADD (Students Against Destructive Decisions)
SADD was organized for the following reasons:
To educate students concerning the problems of drinking and
driving and drugs.
To provide peer counseling and support groups for alcohol and
drug abuse.
To increase public awareness and prevention of alcohol and
drug abuse.
To minimize total problem of drinking/drugs and driving.
The organization consists of the following:
Spirit Squad
Spirit Squad is open to all students in grades 9-12. The purpose of
the organization is to promote school spirit and sportsmanship at all
events of the school.
W Club
The purpose of the "W" Club is to promote sportsmanship, to set
examples of athletes and leaders in the school and to recognize
achievements in athletics. The membership consists of students,
grades 9-12 who have received a varsity team letter in athletics and
those who are student managers and trainers. Proceeds from projects
are used to purchase athletic banners for the gymnasium indicating
state, state runner-up, regional, sub-state, and AVCTL titles.
Varsity Cheerleaders/Junior Varsity Cheerleaders
Selections are made by teacher recommendations and an external
screening evaluation committee. Students currently in the 8th grade
may be selected 9th grade cheerleaders. Selections are made by
teacher recommendations and a screening evaluation committee and
are conducted at the High School.
All clubs and student organizations at Winfield High School are
required to have an approved set of Bylaws on file with the Student
Council. Bylaws are to be approved by the Administration and Stuco.
It is the responsibility of Stuco to monitor that all clubs and
organizations have filed their approved Bylaws.
At times during the course of the school year, some students involved
in several activities may find themselves scheduled to participate in
more than one event on the same date. If this occurs, the student
must make a choice as to which activity he/she is going to attend. He
should notify the coach or sponsor of his/her decision at least one
week in advance of the scheduled activity.
In the event a conflict occurs between events or activities, and one of
those activities is a state-sponsored competition, the state-sponsored
competition will always take precedence.
In the event a conflict occurs between two events or activities and
one of those is a practice and the other a competition, the competition
will always take precedence. No sponsor and/or coach should
threaten the student with neither a reduction of his/her grade nor a
reduction in playing time at the next game.
All school activities must be approved by administration before
being scheduled on the school calendar. This must be done at least
two weeks before the activity takes place. All school activities which
involve a large group must be sponsored by at least two faculty
members and at least one set of parents for each fifty students. All
dances must have at least one administrator in attendance. A cleanup committee must be designated to make sure the area used is clean
and restored to its original condition. Students will not be allowed to
bring outside food or drinks into a dance. Glow sticks, glow ropes
and other hand held light devices will not be permitted. All students
attending must present their school ID card before being admitted.
Only students in good standing will be allowed to attend and or invite
quests to any WHS dance. Guests who might attend any WHS dance
MUST be under 21 years of age and will be asked to provide
verifying identification. Students in good standing that invite an outof-school date must obtain a guest form from the high school office,
in advance, and by the previously designated time. All out of school
guests will be screened for eligibility (9th grade or above) and good
conduct. Final decision on out-of-school guest eligibility is at the
discretion of the WHS administration. All dance guests will be
subject to a possible breath alcohol test prior to admittance or at any
time during the dance with reasonable suspicion. With reasonable
suspicion all guests may be subject to search of their belongings and
person for any unapproved items. Dance attire must be school
appropriate. Body surfing or the lifting of individuals up into the air
which creates a potential safety risk will not be tolerated. Shirts (not
undershirts only) must be worn at all times during a dance. Sexually
suggestive dancing will not be tolerated. Dancing front to back shall
not be permitted. Please use ―face to face with appropriate space‖ as
a guideline. Students who exhibit inappropriate dancing behavior
will be warned. If the behavior or dancing continues the student/s
will be asked to leave the dance. At that time an attempt will be
made to contact the parent/guardian by phone. Inappropriate
behavior by any guest will result in the individuals being removed
from the dance with contact being made to parents/guardians and the
proper authorities.
Most student elections are held starting at the beginning of the 4th
quarter. First election will be for Student Council Officers; second
election will be for Class Officers and final election will be for
Student Council Representatives.
Student Council Officer Elections
Student Council Officer Elections:
Candidates for StuCo executive offices must have been in Student
Council at least one year, be in good standing with the organization
and have no grade less than a C in the fall semester. Candidates must
declare for one of the following offices: President, Vice President or
**Eligibility standard: Any student-athlete who has an F or 3
D’s is ineligible and cannot participate in interscholastic
The first Eligibility check of each semester will begin the Third week
of the semester. Grades will be checked every week on Wednesday.
Students may lose eligibility every TWO WEEKS but can regain
eligibility EVERY WEEK.
Coaches and students will be notified of their eligibility status on
that same Wednesday. The ineligibility period begins immediately
following the grade check and runs through the following Wednesday
Eligibility check.
If a student does not meet the standard, he or she is first placed on a
probationary status for the next eligibility period (two weeks).
During the probationary period, students are encouraged to spend
seminar with the teacher(s) whose class or classes they are working
below expectations. During this probationary period, the student may
practice and participate in the activity but must be fully aware that
unless academic performance improves, he or she will become
ineligible at the next grading period.
At the completion of the probationary period, if the student still
does not meet the standard, he or she would be considered
academically ineligible and no longer able participate in the activity
until the next eligibility check (1 week).
While ineligible
the student participant is encouraged to attend the after school
program for additional tutoring and support. The student can
continue to practice in the activity in preparation to rejoin the group
when they achieve eligible status. An ineligible participant will not
be allowed to dress, travel or participate in any KSHSAA events,
activities or performances.
**Excused Absences before the check date or Teacher/School
grading error are the only factors that would nullify ineligibility.
Fund raising as a student activity is important to regulate in order to
allow group to solicit funds from the public and at the same time
provide services to the community. In order not to saturate the public
with too many or duplicate activities, all high school groups must
have their fund raising approved by the Activities/Athletic Director.
The Junior-Senior Prom held in the spring is funded and organized
by that year's Junior Class. Guidelines for the Prom are determined
by the Junior Class Student Organizing Committee, the Junior Class
Sponsors and administration. Only Juniors and Seniors are eligible to
attend the prom but extenuating circumstances may be reviewed by
the administration on a case-by-case basis.
Board Policy - There shall be an added dimension of good conduct
and citizenship for athletic eligibility requirements of the State
Activities Association and the public schools in determining who
represents the school in athletic or other school activities. The good
conduct and citizenship requirements shall be formulated by a staff
committee in Winfield Senior High School and be administered by
the high school administration.
A student who has a current behavior contract, is under penalty of
suspension, or whose actions or conduct brings discredit to the school
or to the student, as determined by the principal or his designee(s),
shall be considered a Student Not In Good Standing. Students who
are not in good standing may not practice, participate, attend or
represent WHS in any extra-curricular activity, including but not
limited to; dances, club functions, performances, homecoming events
or prom until said student has been reinstated to good student status.
Students will be expected to travel to and from school sponsored
events in school operated vehicles. For extenuating circumstances,
the activity sponsor or coach will have a form on which parents or
legal guardians may sign their student(s) out to be transported in the
parent or legal guardian‘s personal vehicle. Upon release to parent or
legal guardian, all school liability is waived.
While a student is a member of a school athletic squad, he or she may
not participate as a member of an outside team or as an independent
competitor in the same sport. Violation of this rule shall make a
student ineligible for the remainder of that sport season.
 Personal illness and professional appointments.
 Serious illness or death of a member of the family.
 Emergencies requiring the student‘s services or presence at
 Obligatory religious observances.
 Participation in a district-approved or school sponsored
 Absences prearranged by parents and approved by the
 Students of active duty personnel shall have additional
excused absences at the discretion of the district for
visitations relative to leave or deployment.
ABSENCES (Minimum Consequences)
Fifth unexcused absence (or sooner) – letter to parents
Tenth absence – parent must provide documentation (note
from doctor/agency for student‘s absence
Third consecutive unexcused absence – report to
Department of Children and Families (DCF) or Cowley
county Attorney for truancy
Fifth unexcused absence in a semester – may report to DCF
or Cowley County Attorney for truancy.
Seventh unexcused absence in a year – may report to DCF
or Cowley County Attorney for truancy
Tenth absence may report to DCF or Cowley County
Attorney for truancy
Absences necessary for non-school related reasons such as family
trips, college visitation, church or other conventions must be arranged
for in advance in the High School office. The student must obtain an
"Advanced Absence Request" form (yellow) and must have it signed
in the following order:
1. Parent's signature
2. Administrator's signature
3. Individual teachers' signatures
4. Return to the high school office prior to absence.
Make-up Work
If a student is to receive credit and make proper progress in school, it
is necessary that he make up all lessons missed. It is the pupil's
responsibility to get the make-up assignments from the teacher.
1. If absence from school is excused, credit will be given for
work made up. A student has 2 school days for each day absent
to complete make-up work.
2. The student is to make up work missed due to any absence.
3. A student on out-or-school suspension should make up all
missed work during the suspension time and will receive credit
for work missed for the duration of the suspension. If the credit
involves classroom participation the student will receive no
credit. The student can also be given alternative work for makeup. Work is expected to be made up for the good of the learning
process and continuity in the student‘s class work.
Any accumulation in excess of 5 absences in a quarter, or 8 absences
in a semester will result in failure or the denial of credit depending
upon the individual situation.
Upon denial of credit, if the student has a failing grade, the mark
will be an "F".
Excused absences, unexcused absences, and out-of-school
suspensions will count against the total.
School activities will not count against the total.
Once the student has exceeded the total of seven, any unexcused
absences or behavior problems may result in further disciplinary
The school recognizes that extenuating circumstances may result
regarding absences. The student or parent may appeal for an
absence extension beyond the five allotted. The building
principal or his designee will review each case. Factors to be
considered in an individual case:
*Past and current academic record
*Unexcused and excused and the nature of the absence
*Past attendance record
*Student attitude and discipline record
*Input from physicians regarding medical problems
*Parental input
The building principal or his designee will make the decision
regarding a student's credit status.
Any tardies more than five minutes will result in an absence
unless excused by a counselor, administrator or other school
Transfer students that have been enrolled in school will have
their count begin the day of first attendance at Winfield High
In this district we believe that all students who are at or under the age
of 16 or 17 and are considering or have already dropped out of school
should be strongly encouraged to continue to attend. According to
Kansas State Law, K.S.A. 72-1111, as amended, Section 1, (a) and
(b), this encouragement will come in the form of a COMPULSORY
SCHOOL ATTENDANCE DISCLAIMER wherein the student and
parents/guardians will be informed as to the academic skills that have
not been achieved and as to the potential loss of future earnings for
the student.
In the event the student and parents/guardians continue with this plan
of action
(dropping out) and in order for the student to remain in compliance
with thelaw
of the State of Kansas, the district will request that the student and
parents /
FORM verifying that they have attended the final counseling session
and therefore release the district of any and all responsibility for the
student's future education.
Eligible students who are enrolled in a board approved dual
enrollment program shall not be considered truant, for the hours
during the school day they attend classes at a Regent‘s university,
approved private college, community college, technical college,
vocational educational school or Washburn University.
Most tardies can be avoided if students plan their time wisely. At
times students may be unavoidably late; however, repeated tardies to
school and class are disruptive and detract from the learning process.
A student is classified as tardy if he/she is not in the classroom
when the tone sounds.
After 20 minutes late the student will be classified as absent.
Four (4) unexcused tardies to the first class of the day will be the
equivalent to one day of unexcused absence and will be used in
attendance and truancy counts.
If a student is tardy because of a conference with a teacher,
counselor, administrator or school nurse, a hall pass shall be
issued. These tardies should not be referred to the office.
All student tardies will be recorded by the teacher on the
attendance program.
All student tardies are recorded in the office.
Discipline for tardies can be assigned by the teachers.
Family events may be considered documented absences if they
are pre-approved by the building administrator.
For frequent violations of the tardy policy, referrals will be
given and the appropriate disciplinary measures will be assigned
by the administration as per THE STUDENT CODE OF
First tardy = warning
Second tardy = warning
Third tardy = 1 hour of detention
Fourth tardy = 1 hour of detention
Fifth and any subsequent tardy = 2 hours of detention
*per semester
TARDIES (Minimum Consequences)
 Fourth tardy – letter to parents
 Tenth tardy – letter to parents
 Eleventh tardy – may report to DCF or Cowley County
Attorney for truancy
Prior to reporting any student to the Cowley County Truancy
Program, a letter shall be sent to parents notifying them of the
school‘s intent.
The USD 465 Board of Education recognizes that regular
attendance in school is the foundation for learning. The Board is
committed to enforcing all state laws and regulations which relate to
compulsory attendance, attendance accounting, and enforcement of
compulsory attendance.
Students are expected to attend school every day it is in session.
Arriving on time for school and regular attendance develops student
responsibility, establishes good work habits, and ensures the
continuity of education. A significant part of a school day for pre-K –
4th grades is defined as 120 minutes and for 5th-12th grades as four
periods or two blocks.
Any absence from school, other than for illness, is discouraged.
Parents/guardians are asked to notify the office with an explanation
of their child‘s absence either before the absence, before 9:00 a.m.
the day of the absence or contact the school the following day with a
call or note explaining the absence. When a student is absent from
school, if a parent/guardian has not contacted the school on or before
the day of the absence, an attempt will be made by the school to
contact the parent/guardian to determine the reason for the absence. If
an emergency exists or if the student is physically, emotionally or
mentally unable to attend school, the parent/guardian will notify the
administration within two days after the student returns to school in
order for the absence to be excused.
When unexcused absences become excessive ( 7 or more days per
year), the school will request parents to provide documentation from
a physician or other agency as needed, to the school, excusing the
absences, or the absences will be considered unexcused.
Family events may be considered excused absences if they are preapproved by the building principal. The building principal/designee
will determine whether absences are excused or not.
Continued failure of the child to attend school without a valid
excuse will result in a report being filed with the Cowley County
Truancy Program and/or the local office of the Department of
Children and Families office as per Kansas law. Law enforcement
officers may return an absent and/or truant student to the school
where the student is enrolled, to the student‘s parent/guardian, or to
another location designated by the Board to address truancy issues.
These include, but are not limited to: the Kansas Department of
Children and Families (DCF), Juvenile Intake, or the Police
Department. If a child is returned to school by a law enforcement
official, the building principal/designee shall notify the
parent/guardian of this occurrence.
According to the Kansas state law, a child is truant when such child
has three consecutive unexcused absences, any five unexcused
absences in a semester or seven unexcused absences in a school year,
whichever comes first. School year means the period from July 1 to
June 30 the following year. Prior to reporting truancy to either the
Department of Children and Families (DCF) office (if student is
under 13) or Cowley County Attorney (if student is 13 or over), a
letter shall be sent to the student‘s parent(s)/guardian(s) notifying
them that the student‘s failure to attend school without a valid excuse
shall result in the student being reported truant.
At a minimum, after the 5th unexcused absence in a school year, a
letter shall be sent to parents/guardians informing them of the number
of absences which their child has accumulated. This letter shall
The number of current absences;
The district truancy policy;
A statement indicating after the 7th unexcused absence,
school personnel will request parents to provide a note
from a physician or other agency as needed, to the school
excusing the absences or the absences will be considered
 A statement indicating a referral to the truancy officer may
be made after the 7th unexcused absence or 10 total
 A statement indicating that truancy will be filed with the
appropriate community agency if the criteria for truancy is
met at any time during the compilation of the 7th unexcused
absence; and
 A copy of the attendance report shall be attached to this
A report to the Cowley County Truancy Program may be made on the
5th unexcused absence in a semester (3rd unexcused absence if they
are consecutive). A report to the Cowley County Truancy Program
may be made on the 7th unexcused absence. A report to the Cowley
County Truancy Program may be made on the 10th total absence or
The building administration shall report students who are truant to the
appropriate authorities. The state of Kansas has determined a student
is considered truant when the student is inexcusably absent on either
three consecutive days or has accumulated five unexcused absences
in a semester, or seven unexcused absences in a school year,
whichever comes first. Students who are inexcusably absent for a
significant part of any school day (in accordance with the truancy
definition above) shall be considered truant.
When the determination is made that a student is not attending school
as required by state law, a letter will be sent to the parent/guardian
prior to truancy to help make them aware of their student‘s
attendance status. Continued failure of the student to attend school
without a valid excuse will result in a report being filed with the local
county attorney's office. A copy of this report will be sent to the
parent/guardian. Consequences of the court are not controlled by the
school district. Law enforcement officers may return truant students
to the school where the child is enrolled, to the student's parent or
guardian, or to another location designated by the board to address
truancy issues.
Please see the Winfield USD 465 Discipline Handbook for more
information on student behavior and discipline consequences.
All students are required to attend assemblies. Exceptions can be
made only through WHS administration. To continue to enjoy
assemblies, the following rules must be observed:
1. Respect all guests and presenters.
2. Students are expected to remain attentive and quiet during
presentations and be gracious in their appreciation of presenters.
3. There is to be no food or drinks in assemblies.
Consequences for violations of the assembly rules are listed in the
Student Code of Conduct
Students are allowed much freedom in the building and on the
grounds. This freedom or privilege carries with it an equal amount of
student responsibility. The following are some of the acts or
behaviors that are unacceptable at WHS:
Loud or boisterous conduct in the halls, on the property or at
school activities
Running in the halls
Loitering that blocks traffic
Congregating in the building entrances or around stairways
Loitering in parked cars
Throwing of any objects such as books, snowballs, waterballoons, etc.
(Please see the USD 465 Discipline Handbook for more
the regular classroom used to help students who have used class time
unwisely or have provoked a teacher in such a way that time is
needed to correct a situation. Detentions may be assigned for tardies,
failure to do class work, classroom interruptions, etc. Teachers must
give students at least one day‘s notice so they may arrange schedules
and rides before the detention can be served. Students who fail to
report to teacher assigned detention will be referred to the office for
Administrative Assigned detention time. Students are not to be held
in teacher assigned detention for more than one hour after school is
dismissed for the day.
Administrator Assigned Detention is an additional period of
supervised study time and must be served in 30 minute increments.
AAD is assigned by administrators only. AAD in the regular
schedule will be Monday through Friday, 7:00am-7:30am. Monday
through Thursday, 3:30pm until 5:30pm and Friday 3:30pm –4:30pm.
Lunch room detention may also be assigned by administration.
Failure to serve AAD within one (1) week may result in an Out-OfSchool suspension for 2 days. Failure to complete the remaining
detention will warrant additional disciplinary consequences.
OUT-OF-SCHOOL-SUSPENSION (OSS) is assigned for major
behavior and attendance infractions. This may involve anywhere
between one to ten days. All procedures and policies related to OSS
are included in the U.S.D. 465 Board of Education Policy. Absences
because of OSS are considered unexcused, but schoolwork will be
made-up for credit. If the credit involves classroom participation the
student will receive no credit. If a student is suspended from school,
the student must complete the suspension period (school days) before
being allowed to participate in school activities. Students are not to
represent Winfield High School in any activity or sporting event on
the day, or days, they are serving a suspension. The student becomes
eligible again for participation at 8:05a.m. the next school day after
the suspension has been served. Remaining detention time must be
completed upon returning from suspension.
LONG-TERM SUSPENSION: A long-term suspension extends the
period of exclusion from school to a term exceeding 10 days, but not
beyond 90 school days. Such action may result in loss of credit for
the affected semester. Parental notification is mandatory.
EXPULSION: An expulsion extends the period of exclusion for up
to 186 school days. Such action may result in loss of credit. Parental
notification is mandatory.
notice of or reporting to the parent or guardian the consequential or
disciplinary action that has been imposed either by telephone or by
written notice. In the case of short-term suspension, long-term
suspension, and expulsion, written notice is required by Kansas
statutes and shall be mailed to the residence of the parents or
guardians at the address on file in the school records or by personal
delivery. K.S.A. 72-9802(c)
CORPORAL PUNISHMENT: No teacher or administrator shall
use physical force or physical contact against or strike a student as
punishment for a violation of the Code of Student Conduct.
Provided, however, nothing in this policy shall be construed to impair
teachers or administrators from using reasonable and necessary
physical force to restrain a student in order to protect themselves or
other persons, prevent the destruction of property, or to prevent any
illegal overt act on the part of the student.
In the event a student causes damage to the school or its property, in
addition to disciplinary action, there can and/or will be a requirement
of some type of reimbursement. Students will be charged for the
costs to repair or replace any broken equipment. This includes
accidental damage or vandalism.
Students are expected to dress appropriately so that their dress or
appearance in class or at school-sponsored functions will not cause
disruption of the educational process or create a health or safety
problem. Neatness and cleanliness of personal attire and hygiene are
required at all times. Parents/ Guardians are expected to encourage
appropriate dress. The school may send students home to make
adjustments in their attire if improperly dressed.
Below are the guidelines to help students avoid attire that interferes
with the learning environment. Examples include, but are not limited
to, the following:
Clothing that is revealing or is suggestive may not be worn.
Shirts/tank tops or dresses with straps less than 2‖ wide are not
permitted. Shirts and sleeveless dresses are to fit snugly under
the arms. No halter tops or backless tops, and tops must overlap
the waistband at all times. Skirts and shorts must be at least
fingertip length. No trench coats, or coats longer than hip-length.
No tights should be worn as a single garment without proper
No exposed cleavage nor exposed underwear.
Headgear may not be worn in the building. Hats, caps, hair
rollers, hairnets, helmets, picks, combs, hoods, plastic hair,
scarves will not be permitted. Sunglasses and dark glasses,
unless prescription, are considered inappropriate attire. Hats and
caps must be left in student vehicles or lockers, and cannot be
carried or visible during school hours.
Shoes must be tied and worn in the buildings and on WHS
property at all times unless permission to remove shoes is
granted by a teacher or school administrator.
Other inappropriate school attire includes: gang-related attire,
bandanas, clothing with vulgar, suggestive, profane or ethnically
derogatory messages, or messages concerning illegal substances
(drugs and/or alcohol.)
Piercing(s) is permitted except when it impedes classroom
participation, safety, or is an educational hindrance, as
determined by the teacher and administration.
Pepper spray, mace, or other personal defense systems are not
allowed on school grounds.
Wallet chains are not allowed.
Other determinations will be made at the discretion of the
administration. Exceptions may be made in the case of special school
events or other specific administration approved activities.
Winfield High School's student suspension and expulsion policy is
the same as current state statute, and states that the Board of
Education may suspend or expel, or by regulation authorize any
certificated employee to suspend or expel, any pupil or student who
has violated the provisions in the USD 465 Discipline Handbook.
The Board of Education extends its authority to suspend and expel
any pupil or student as authorized by KSA 72-8901 to the following
certificated personnel:
Superintendent of Schools
Assistant Superintendent of Schools
Associate/Assistant Principal
Board Policy Concerning Pupil Suspension
Rules and regulations which govern the suspension or expulsion of
any student will be under the direct regulations and guidance of
current Kansas State Statute, and laws relating to public schools;
suspension and expulsion of pupils; procedures; Kansas Law.
Under this law, the Board of Education authorizes the Superintendent
of Schools to hold a hearing for any student suspended for longer
than ten (10) days.
The reasons for the suspension of a student should be in accordance
with those listed in current state statutes. The hearing will be
conducted in accordance with the regulations and procedure set forth
in the law
The right of the student or pupil to have counsel of his own
choice present and to receive the advice of such counsel or other
person whom he may select; and
the right of the parents or guardians of the student or pupil to be
present at the hearing; and
the right of the student or pupil and his counsel or adviser to
hear or read a full report of testimony of witnesses against him;
the right of the student or pupil to present his own witnesses in
person or their testimony by affidavit; and
the right of the student or pupil to testify in his own behalf and
give reasons for his conduct; and
the right of the student or pupil to have an orderly hearing; and
the right of the student or pupil to a fair and impartial decision
based on substantial evidence.
The building principal, associate principals, or their designee are
allowed to search students and lockers in order to protect the safety of
students under school jurisdiction. Lockers are the property of the
school and may be inspected at any time the administration believes
that the locker may contain matter prohibited from being on school
property by law or school regulations. These searches may include
drug dog (both passive and non-passive) searches of lockers, the
parking lot, and the classrooms, at the discretion of the
administration. If any material is found that is illegal, dangerous or
stolen, it will be seized and turned over to the proper authorities.
The use of cell phones/communication devices are not to be visible or
heard in the classroom for any reason unless specifically given
permission by the classroom teacher to do so. Refer to USD 465
Discipline Handbook for violation consequences. The use of cell
phones/communication devices will however, be permitted in the
hallways and the cafeteria area during the students lunch time.
Students are not permitted to leave class for the purpose of using a
cell phone or communication device. All current student handbook
rules that regulate when and how a student may leave the classroom
will still apply. It will be considered a serious violation of this cell
phone policy if a student‘s cell phone or communication device
disrupts a class.
Acceptable times for usage of electronic devices:
Students will be allowed to use cell phones during passing
periods, and in the cafeteria during their lunch period. The
phone/device must be put away before entering the classroom.
Seminar is considered class time and phone use during seminar is not
The classroom teacher may determine if students are allowed to
use phones or electronic devices in their classrooms. This decision
should be based on educational values.
Students are NOT allowed to leave class to use their phones. In
case of an emergency, students may ask for permission to be sent to
the office where they can use their phone or a school provided phone.
If a phone is confiscated by a classroom teacher, the teacher
should secure the phone in a safe place until such time they can bring
the phone to the office. Students who refuse to comply with this
policy will face insubordination consequences.
* The Winfield Board of Education reserves the right to address and
change this policy throughout the current school year.
Parents are encouraged to contact the High School office to deliver
messages to students and not call or text students on their cell phones
during school hours. If an emergency situation occurs, students will
be allowed to use the phone in the school office.
It is the policy of USD 465 to be sensitive to the dangers of
students with life-threatening allergies. To that end USD 465 will
endeavor to reduce possible exposures to products that endanger
students with life-threatening allergens. Within that policy
parents, guardians and students have been assigned the following
Responsibilities of parents/guardians:
Inform the school nurse of your child‘s allergies prior to the
beginning of school (or as soon as possible after a
Provide school nurse and food service director physician‘s
order from KSDE that includes a list of foods and
ingredients to be avoided by the allergic student. This form
must be signed and dated by both the physician and the
legal representative of the child.
Meet with the school nurse to develop an allergy action
plan for the student and provide medical information from
the child‘s treating physician as needed to write the plan.
Provide the school a list of foods and ingredients to be
avoided, and provide a list of safe or acceptable foods that
can be served to your child.
Provide the school nurse with enough up-to-date
emergency medications (including epinephrine autoinjectors) so they can be placed in all required locations for
the current school year.
Complete and submit all required medication forms.
Consider providing a Medic Alert ID for your child.
Provide epinephrine auto-injectors/antihistamines to be
taken on field trips as stated in the field trip policy.
Encourage your child to wash hands before and after
handling food.
Parent/guardian is responsible for providing classroom
snacks for his/her own child. These snacks will be kept in
a separate location from other snacks.
Teach your child to
a. recognize the first symptoms of an
allergic/anaphylactic reaction
b. know where the epinephrine auto-injector/antihistamine is
kept and who has access to it
c. communicate clearly as soon as she/he feels a reaction
is starting.
d. carry his/her own epinephrine autoinjector/antihistamine when appropriate
e. never share snacks, lunches or drinks
f. avoid sitting near others who are eating foods to which
the student is allergic
g. understand the importance of hand washing before and
after eating
h. report teasing, bullying and threats to adult authority
i. take as much responsibility as possible for his/her own
As children become developmentally ready, teach them to:
a. communicate the seriousness of the allergy
b. communicate symptoms as they appear
c. read labels
d. carry and administer their own
epinephrine/antihistamine and be able to train others in its
Inform the school of any changes in the child‘s lifethreatening status.
Provide the school with the licensed provider‘s statement if
the student no longer has allergies.
Go on field trips and out-of-school activities with your
child, whenever possible.
Provide bag of snacks for your child‘s classroom along
with safe foods for special occasions.
If accommodations cannot be made in the cafeteria for the
child‘s allergy, parents will provide appropriate lunches.
Parent/guardian of non-allergic students are strongly
encouraged to avoid sending foods containing peanut/tree
nut products to school or to any school function.
Responsibilities of students with food allergies:
Take responsibility for avoiding allergens which should
increase as a student ages.
Do not trade or share foods, drinks or utensils.
Wash hands before and after eating.
Learn to recognize symptoms of an allergic reaction.
Promptly inform an adult as soon as accidental exposure
occurs or symptoms appear.
Report teasing, bullying and/or threats to an adult.
Develop a relationship with the school nurse and/or another
trusted adult in the school to assist in identifying issues
related to the management of the allergy in the school.
Students with life-threatening allergic conditions may be
allowed to carry their epinephrine autoinjectors/antihistamines if the following conditions are met:
a. The student is developmentally ready for this
This is a joint decision between the
parent/guardian and the student‘s physician.
Documentation from the physician is required.
b. The student has been instructed on self-administration
of her/his medication.
c. The student must properly secure the medication in
the school setting in accordance with school policy.
Responsibilities of students without food allergies:
 Immediately report to an adult if any student is having
an allergic reaction, especially problems in breathing.
 Avoid bringing peanut/tree nut products to school.
 Do not trade or share foods, drinks or utensils.
 Wash hands before and after eating.
 Report teasing, bullying and/or threats to an adult.
Before a student is granted access to the district‘s technology network
and the internet, students and parents must agree to comply with the
USD 465 Acceptable Use and Internet Safety Policy. Once the
student and the parent have agreed to the rules stated in the
Acceptable Use and Internet Safety Policy and signed and returned
the document to their school, the student will be allowed access to
technology and the internet at school.
Alcohol use by a student is illegal and poses a serious threat not
only to the student‘s own well-being, but also to the well-being of the
entire school community. Alcohol use will not be tolerated during
school hours, on school property, or at any school-sponsored activity
or event during or after school hours. Students who violate the school
policy on use, possession, sales or distribution will be subject to
disciplinary action as set forth in the USD 465 Discipline Handbook.
When determining possible alcohol use or intoxication by a student at
a school-related function the safety of the student is the primary
concern. An assessment of a student‘s suspected alcohol use may be
aided by the use of a breath alcohol-testing device, which indicates
the presence, or absence of alcohol. The purpose of having breath
alcohol testing available is as a deterrent to alcohol use.
All USD 465 students and guests are subject to a Preliminary Breath
Test (PBT) administrated by local law enforcement during school,
and/or at any school activity. Administration reserve the right to test
every student and guest, any student and guest with cause, or a
predetermined patterned scenario as students enter a school activity.
Any student or guest with a positive result from the PBT will be
placed into law enforcement custody and subject to discipline
guidelines according to the USD 465 Discipline Handbook. If
administration suspects a student or guest to be under the influence of
alcohol, drugs, or both, administration will contact law enforcement.
Procedures-At school or sponsored events:
1. Administrators may determine possible student alcohol use without
the aid of a breath Alcohol-testing device by observing one or more
of the following indicators:
 Slurred speech
 Unsteady gait
 Impaired motor control
 Smell of intoxicating liquor on breath,
clothing or person
 Vomiting
 Evidence of possession of alcohol
2. If the administrator determines that a student is intoxicated or has
used alcohol based on one or more of the above indicators:
 The police will be notified.
 Parent/Guardian will be notified.
 Emergency help is called if student is assessed to
be at risk for alcohol poisoning or in need of
medical assistance.
Disciplinary action will be taken as indicated in
the USD 465 Discipline Handbook.
3. If a student is suspected of being under the influence of alcohol or
is suspected of having consumed alcohol based on the indicators
listed above, the administrator in charge may request a breathalyzer
administered by the SRO or local law enforcement.
4. If a student who is suspected of being under the influence of
alcohol or who is suspected of having consumed alcohol refuses the
 Police Department will be contacted immediately
if not already done so.
 The administrator or Police Department will
notify parents
 The administrator will consider the refusal as
failure to comply or obey an order from an
administrator. Disciplinary action will be taken as
indicated in the WHS handbook.
5. If any student suspected of intoxication leaves the scene against the
school official‘s request:
 Police Department will be contacted
 Parent/Guardian will be notified.
Disciplinary action will be taken as indicated in the USD 465
Discipline Handbook.
Notification of Rights
The Family Educational Rights and Privacy Act (FERPA) affords
parents and students over 18 years of age ("eligible students") certain
rights with respect to the student's education records. They are:
1. The right to inspect and review the student's education
records within 45 days of the day the District receives a request
for access. Parents or eligible students should submit to the school
principal (or appropriate school official) a written request that
identifies the record(s) they wish to inspect. The principal will make
arrangement for access and notify the parent or eligible student of the
time and place where the records may be inspected.
2. The right to request the amendment of the student's
education records that the parent, or eligible student, believes are
inaccurate or misleading. Parents or eligible student may ask USD
#465 to amend a record that they believe is inaccurate or misleading.
They should write the school principal clearly identifying the part of
the record they want changed and specify why it is inaccurate or
misleading. If the district decides not to amend the record as
requested by the parent or eligible student, the district will notify the
parents or eligible student of the decision and advise them of their
right to a hearing regarding their request for amendment. Additional
information regarding the hearing procedures will be provided to the
parent or eligible student when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable
information contained in the student's education records, except
to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure
to school officials with legitimate educational interests.
The following are considered school official
persons employed by the district as an administrator,
supervisor, instructor, or support staff members (including
health or medical staff and law enforcement unit personnel)
a person serving on the school board
a person or company with whom the district has contracted
to perform a special task (i.e. attorney, auditor, medical
consultant or therapist)
a parent or student serving on an official committee, or
assisting another school official in performing his or her
A school official has a legitimate educational interest if the official
needs to review an education record in order to fulfill his or her
professional responsibility. Upon request, the district will disclose
education records without consent of parents to officials of another
school district in which a student seeks or intends to enroll.
4. The right to file a complaint with the U.S. Department of
Education concerning alleged failures by the district to comply
with the requirements of FERPA. The name and address of the
office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue SW
Washington, DC 20202-4605
25, 2006)
Public notice of the availability of the Human Sexuality and AIDS
curriculum goals and objectives shall be made by means of
(Examples: newsletters; distribution at enrollment handbook for
student; website; etc.)
Civil Rights Comprehensive Notification for Winfield, USD 465.
In compliance with the Executive Order 11246; Title II of the
Education Amendments of 1976; Title VI of the Civil Rights Act of
1964, as amended by the Equal Employment Opportunity Act of
1972; Title IX Regulation Implementing Education Amendments of
1972; Section 504 of the Rehabilitation Act of 1973; and all other
Federal, State, School rules, laws, regulations, and policies, the USD
465 Winfield, KS. shall not discriminate on the basis of sex, race,
religion, color, national origin, or handicap in the education programs
or activities which it operates.
Title IX
It is the intent of Unified School District 465, Winfield, Kansas
to comply with both the letter and spirit of the law in making
certain discrimination does not exist in its policies, regulations,
and operations. Grievance procedures for Title IX and Section
504 have been established for students, their parents, and
employees who feel discrimination has been shown by the local
education agency.
Section 504
All students attending USD 465, Winfield, KS may participate
in education programs and activities, including but not limited to
health, physical education, music and vocational and technical
education, regardless of race, religion, color, national origin,
age, handicap, or sex.
Complaints on Title IX and Section 504
Specific complaints of alleged discrimination under Title IX (sex)
and Section 504 (handicap) should be referred to:
- Title IX J.K. Campbell, Superintendent,
1407 Wheat Road,
Winfield, KS. Phone: 221-5100.
- Section 504 -Dr. Ron Sarnacki, Director, Special
1317 Wheat Road,
Winfield, KS. Phone: 221-7021.
Equal Opportunity Statement
Winfield High School is an Equal/Educational Opportunity
Institution and an Equal Opportunity Educational Institution.
Winfield High School and USD 465 is in full compliance with
the Dept. of Health, Education, and Welfare Regulation under
Title VI of the Civil Rights Act of 1964.
Non-Discrimination Statement
The USD 465, Winfield, KS. does not discriminate on the basis
of race, religion, color, national origin, sex, age or handicap in
admission or access to , or treatment of employment in its
programs and activities. If you have questions regarding the
above, please contact:
- Dr. J. K. Campbell, Superintendent
1407 Wheat Road
Winfield, Kansas 67156 Phone: 620-2215100
Respect Initiative Plan (Also see Policies GAAE and JDDC)
Bullying – Bullying means any form of intimidation or harassment
prohibited by the board of education of the school district in policies
concerning bullying adopted pursuant to K.S.A. 72-8256 or
subsection (e) of K.S.A. 72-8205, and amendments thereto. USD
465 will not tolerate these actions by students, staff, or parents. Any
intentional gesture or any intentional written, verbal, electronic, or
physical act or threat either by any student, staff member, or parent
towards a student or by any student, staff member or parent towards a
staff member that is sufficiently severe, persistent, or pervasive that it
creates an intimidating, threatening, or abusive educational
environment that a reasonable person, under the circumstances,
knows or should know will have the effect of:
Harming a student or staff member, whether physically or
Damaging a student‘s or staff member‘s property:
Placing a student or staff member in reasonable fear of
harm; or
Placing a student or staff member in reasonable fear of
damage to the student‘s or staff member‘s property.
Bullying also includes cyberbullying. "Cyberbullying" means
bullying by use of any electronic communication device through
means including, but not limited to, e-mail, instant messaging, text
messages, blogs, mobile phones, pagers, online games, and websites.
Additionally, bullying means any form of intimidation or
harassment prohibited by the board of education of the school district
in policies concerning bullying adopted pursuant to K.S.A. 72-8256
or subsection (e) of K.S.A. 72-8205, and amendments thereto. USD
465 will not tolerate these actions by students, staff, or parents.
For the purposes of this plan and its authorizing policies, ―parent‖
includes a biological, adoptive, or step-parent; guardian; custodian; or
other person with authority to act on behalf of a student.
Similarly, a ―staff member‖ means any person employed by the
Any act of bullying by either an individual student or group of
students towards a student or staff member of the district is
prohibited on or while utilizing school property, in a school vehicle,
or at school-sponsored activities, programs, and events. This policy
applies to students who directly engage in an act of bullying, to
students who, by their behavior, support another student‘s act of
bullying, and to all staff members and parents who engage in similar
Training concerning identifying, reporting, investigating, and
preventing bullying behaviors as outlined in district policies and this
plan shall be provided to students and staff members using district
resources available for such purpose and shall be provided through
school assemblies, staff development, or other appropriate forums at
least {annually/biannually}.
The board or the district administration on behalf of the board may
seek student, staff, parent, and/or community input on the adoption,
revision, and/or implementation of the board‘s bullying policies or
plan as directed or approved by the board.
No teacher, administrator, or school district employee shall engage
in, permit, or tolerate bullying.
Retaliation against a victim, good faith reporter, or a witness to
bullying is prohibited. A student or staff member who engages in an
act of bullying, reprisal, retaliation or false reporting of bullying,
shall be subject to discipline in accordance with school district policy
and procedures. The school administration and/or board may take
into account the following factors when determining an appropriate
disciplinary action for such prohibited conduct: the ages of the
parties involved; the developmental and maturity levels, special
education needs of the parties involved, and the severity of the
Discipline guidelines for student bullying may be found in student
and employee handbooks. Offenses over time or single offenses
which are severe in nature may result in discipline up to and
including suspension and/or expulsion or termination from
employment. Parents participating in prohibited bullying conduct
aimed at district students and/or staff members may jeopardize their
access to district facilities; district property; school sponsored
activities, programs, and events; and/or district students and/or staff
members through the district‘s communication systems.
As appropriate, reports to local law enforcement will be filed to
report criminal bullying behaviors. (See Policies EBC, GAAC,
District employees shall not sexually harass, or permit sexual
harassment of a student by another employee, student, non-employee
or non-student. Neither shall a student sexually harass another
student or students. Violation of this policy shall result in
disciplinary action, including termination, of an employee, or
disciplinary action against the student(s) involved. Supervisors who
fail to follow this policy or who fail to investigate complaints shall be
in violation of this policy. If the principal is the object of a
harassment complaint, the complainant may by pass the principal and
report directly to the superintendent. Complaints against the
superintendent shall be heard by the board.
Sexual harassment may include, but not be limited to:
Sexually oriented communication, including sexually oriented
verbal "kidding" or harassment or abuse;
Subtle pressure or requests for sexual activity;
Persistent unwelcome attempts to change a professional
relationship into a personal, social-sexual relationship;
Creating a hostile school environment, including the use of
innuendoes or overt or implied threats;
Unnecessary touching of an individual, e.g., patting, pinching,
hugging, repeated brushing against another person's body;
Requesting or demanding sexual favors accompanied by an
implied or overt promise of preferential treatment with regard to
a student's grades or status in any activity;
or Sexual assault or battery as defined by current law.
Any student who believes he or she has been subjected to sexual
harassment should discuss the problem with his/her principal, or
another certified staff member. Initiation of a sexual harassment
complaint will not cause any adverse reflection on the student. The
initiation of a student's complaint shall not adversely affect the job
security or status of any employee or student until a finding of fact
determine that improper conduct occurred. Strict confidentiality shall
be maintained throughout the complaint procedure.
Students will be required to carry their student agendas at all
times (excluding lunch).
Student agendas will be distributed by Winfield High School at the
beginning of the school year. Students will be required to carry their
student agendas at all times (excluding lunch). Student agendas will
be used for hall passes, opportunity period assignments, an
organizational tool and for numerous other educational benefits.
Replacement cost for a lost student agenda will be $6.00.
Block 1
8:00 – 9:26
9:31 – 10:57
Block 2
Block 3
11:02 – 1:00
LUNCH A 11:02 – 11:29
LUNCH B 11:45 – 12:12
LUNCH C 12:33 – 1:00
Block 4
1:05 – 2:31
2:36 – 3:20
The following regulations should be observed with regard to school
bus routes:
1. The driver is in charge
2. While on the bus, students must:
a. Keep the aisles clear
b. Be in their assigned seats, if seats are assigned.
c. Talk quietly to other students.
d. Not talk to the bus driver.
e. Not be a part of horseplay or fighting.
f. Keep arms and other objects inside the bus.
3. Students will be expected to move immediately away from the
unloading area after getting off the bus.
4. Each student is to be ready for school when the bus arrives.
5. All buses will load and unload in west parking lot in the designated
6. All school rules are in effect during bus transportation.
Bus Guidelines – procedures and consequences:
The bus Conduct Card will be used in working with student bus
discipline on regular bus routes.
a. 1st card within one semester:
Card must be signed by the student,
parent/guardian, and the principal. The bus
driver will notify the building principal/designee
that the student has received their first card. The
student must meet with his/her building principal.
The building principal/designee will contact the
student‘s parent/guardian.
b. 2nd card:
The student must meet with his/her building
principal. The building principal/designee will
contact the student‘s parent or guardian. The
student will be denied the privilege of riding the
school bus for a period of five school days. The
Bus Conduct Card must be presented to the bus
driver or Transportation Supervisor, properly
signed and noted before a student will be
permitted to ride the bus again.
3rd card:
The student will be denied transportation for the
remainder of the semester, or twenty school days,
whichever is greater.
In certain safety situations at the principal‘s
students may be denied transportation for the
remainder of the school year before the second
or third card. Continued disorderly conduct (five
– 5 conduct cards in a year) or refusal to obey a
reasonable request from the bus driver shall be
sufficient reason for being denied transportation
on a bus for the remainder of the school year.
Winfield High School has a closed lunch policy. Students are not to
go to the student parking lot or leave campus during lunch.
Parents/Guardians are discouraged from bringing outside fast food to
the school setting for students to eat during the lunch period.
Our school operates a Class A hot lunch and sandwich line under the
program for federally subsidized school lunch programs. Meals
served in the cafeteria are a balanced diet and meet the requirements
for the type A meal (milk included each day). To assist students, the
following information will help:
Trays, milk cartons, and napkins will be picked up, returned, or
disposed of in the appropriate places.
The cafeteria accepts cash and checks; charges are not allowed.
Single or multiple day lunch tickets may be purchased in the
cafeteria area.
Students will remain in the cafeteria and commons area. Meals
are not to be taken outside of the cafeteria/harbor area unless
approved by the administration. The locker areas and parking lot
are off limits during lunchtime. A signed agenda book by a
teacher may excuse a student to leave the cafeteria early in order
to complete course work or receive extra instruction.
Students are expected to return to their classes quietly and on
Library passes must be issued by the librarian BEFORE students go
to lunch.
Free and Reduced Lunches
Information regarding free and reduced lunches is available at fee
payment time and in the Guidance Office.
Procedures for enrolling new students during a quarter:
New students enrolling at WHS during a quarter will be handled in
the following manner:
 Enroll the student in as many of the classes as possible they had
taken at the previous school.
 Combine transfer grades and grades received at WHS for a
semester grade. (Whichever grade had the most time invested
will be weighed accordingly.)
Give the new student a 1/2 unit of credit at the end of the semester.
Students need to be responsive to requests made by any
staff member.
When entering or leaving the school building, please use
the sidewalks.
If you ride a bicycle to school, put your bike in the rack
Gum, drinks, and food in class is at the discretion of each
All notices placed anywhere in the building must first be
approved by the high school office. It is our policy to not
advertise any functions other than our own school events.
The Guidance Office provides services to assist students and parents
with questions concerning classes, future occupational, educational,
vocational and career plans, and personal problems. Counselors are
available before school and after school or by appointment during the
school day and will be available two weeks before and two weeks
after the school term. Counselors provide information and help
explore possible solutions to problems by helping a student gain a
better understanding of self. This could be through:
Standardized test results
Assisting him or her in the selection of curriculum while in high
Use of career inventory tests to provide counselors with in-depth
information regarding student interests and abilities to help
students formulate a plan for post-secondary education and/or
career fields.
In addition to the counselors, Winfield High School also provides a
career advocate to assist in the exploration and preparation for postsecondary life.
Seniors are encouraged to meet with one of the counselors a
minimum of twice during their senior year to:
Complete requirements for graduation
Register for ACT or SAT testing
Plan future endeavors
Apply for many forms of financial aide
Work closely with the counselor to receive information on local,
state, and federal skill and need based educational aid.
Get their parents involved in contacting a counselor for
information about the student post high school endeavors and
financial aid.
Scholarship information is disseminated via the senior bulletins
which are distributed in English classes and posted on the school
website approximately once a month throughout the school year.
It is recommended that 11th grade students:
Take the ACT during 2nd semester. They may choose to repeat
it during October or December of their 12th grade year.
Scholarship Information – check in the guidance office for
Hours for the media center are Monday through Friday, 7:15
AM-4:00 PM
No candy, food or drinks are allowed in the media center.
Outside exits in the library are only for emergency use.
Students in the media center are expected to work quietly and
Agenda books, or designated library passes, signed by
teachers, are required to enter the center during class time.
Laptop computers are available to students for educational
purposes during the school day. Two computers have been
designated for overnight checkout.
- Students must sign up for computer use at the circulation desk
Follett is the online card catalog used in the media center.
Follett provides searchable access to digital and print resources.
All items taken from the center must be checked out via
circulation desk.
Circulation rules are as follows:
- Books -- for a period of four weeks
- Reserved books -- one-at-a-time, for one hour or overnight (3
PM-8 AM)
- Reference books and non-print materials -- in library use only
- Items may be renewed for one additional circulation period.
Notices of overdue items will be sent to the students at school
through school e-mail and printed notice. The student is
responsible for all library obligations even if no notice was
All obligations should be cleared by the end of each school year.
A locker will be assigned to each student during enrollment.
Students are requested to minimize going to lockers between classes.
Lockers must be kept neat and clean; locker doors should be locked
at all times. It is not considered good practice to share or to tell
anyone else your locker combination. Students with locker problems
should report them to the high school office.
All lost articles or books found should be turned into the high school
office. If an article is brought to the office with identification, the
owner will be notified. If articles are not claimed before June, they
will be disposed of or given to a worthy charity.
The high school office would be appreciative if messages for students
could be kept to a minimum. Please ask parents, friends, and
employers not to leave messages unless they are an emergency.
Emergency messages will be delivered immediately. Students will be
called to the office for other messages during passing periods.
All students who drive to school are expected to park in the (south
lot) student parking areas, excluding designated staff parking (teacher
and cafeteria workers). The east and west and north parking lots are
reserved for the faculty, staff and visitors only. According to need
and necessity, special arrangements can be made for handicapped
1. A student violation for reckless driving, speeding or improper
parking will warrant police action and/or appropriate disciplinary
2. After the first violation, subsequent violations can and/or will
result in further disciplinary action including but not limited to
suspension of all parking privileges.
3. The parking lot is off-limits during the regular school day
unless permission is granted by a teacher or administrator.
4. Parking in tow away zones, fire zones and reserved areas is
not allowed. Students parking in these areas are subject to having
their car towed at owner‘s expense.
The machines are provided to the high school as a convenience.
Winfield High School is not responsible for lost money or product
that becomes stuck in a machine. The machines will not be
operational during the lunch period. Students may not visit the
vending machines during class periods unless they have a signed
agenda book from their teacher granting them permission to do so.
The ―Oracle‖ is the official newspaper of Winfield High School
and is issued bi-monthly during the school year. The paper is
published by the journalism class and is printed by the district
printing personnel.
The ―Royal Viking‖ is the school yearbook. It is prepared by the
journalism department during the school year and arrives for
distribution in the fall.
―Viking Voyage‖ produces news and feature projects for WHS.
Students in Broadcast Journalism show these programs over cable
TV and via closed-circuit in school.
Sales by students within the school for any cause are prohibited
unless they relate to school sponsored activities or functions. Sales
must be approved by the activities/athletic director.
USD 465 has developed a chain of suggested procedures to promote
effective communication between students, parents and staff. USD
465 encourages all concerns regarding the district to be resolved at
the closest possible level (Policy KN). If you have missed a link in
the process, you may be asked to go back to the appropriate step.
Starting at step 1, if your concern has not been resolved move on to
the next step.
Step 1.
Step 2.
Step 3.
Step 4.
Step 5.
Step 6.
Visit with your child about their concern or problem.
If age appropriate encourage your child to visit with the
staff member.
Make arrangements to visit with the staff member.
Talk to the principal or supervisor.
Make an appointment to visit with the superintendent.
Share your concern with a board member.
Helpful Suggestions:
When your child has brought a concern
to your attention…
Pay close attention to your child‘s comments, but keep an open
mind. There are always two sides to a story.
Keep in mind that criticizing a staff member in front of your
child may cause more problems.
Communication is most effective when approaching each step
with respect for all persons involved.
Coping constructively with problems will help your child learn
to do the same.
Winfield High School students are expected to be responsible in the
care of their own property, which includes books and other
educational materials that have been checked out to them. Winfield
High School is not responsible for the care and keep of any student
Any crime may be reported to the administration.
Only seniors will be allowed to enroll as a TA. The position of TA
will be limited to the high school and middle school complex and
TA‘s will not be allowed to travel to other buildings in the district.
Fire drills will be conducted once each calendar month as required by
law. The signal for a fire drill is the activating of the fire alarm
system—deep toned horn sound. When this signal sounds, everyone
must leave the building. Assemble in your area remain quiet and reenter the building after being informed to do so. Teachers should be
certain that each class understands what is to be done in case of a fire
drill. Procedures will be explained in each class and will be
permanently posted on the bulletin board in every classroom. Each
classroom will exit to the corresponding door number found in each
room. Vo. Ag. Building students will exit the south entrance and/or
shop doors.
A tornado alert is dependent on the alarm sounded by the City of
Winfield and Civil Defense. The signal to move to the shelter will be
a continuous ringing of the bell. In case the electricity is off, the
signal will be a continuous blast of a whistle. When the signal is
sounded, everyone will move quietly and orderly to the shelter area.
Enter doorways marked with appropriate shelter number.
Tornado drills will be conducted three times during the school year.
The following room assignments have been made to certain areas for
the tornado drill. Please note instructions for entering the shelter
Rooms: 116, 117, 122, 123, 124, 125, 126, 127, 128, 129, 133,
(NE Gym):
Rooms: 100, 101, 103, 104, 105, 137, 140, 141, 142, 143, 144,
Conf., 501, 502
Rooms: 304, 401, 402
#4 ROOM 310 – WOODS SHOP STORAGE (S End of Math
Rooms: 312, 313
Rooms: 303, 310
Rooms: 301, 302, 305, 306, 307, 308, 309, 311
(SW Gym):
Rooms: 200 (stage), 201 (Auditorium), 202, 203, 207, 208, Aux.
Rooms: 106, 110, 111, 112, 113, 114, 115,130, 131, 132, 135,
Office, Library
All persons enter the restroom area of the Voc. Ag. Building.
SMH Room (Rooms 135 & 136)
All persons move quickly to the shower area of the SMH room.
All persons move quickly to the Custodial Storage Area in
room 318.
1. Teachers lead the way
2. Go to assigned areas
3. Move to the back of the respective rooms
4. Remain in shelter until the all clear is given
USD 465, Winfield, Kansas, considers student records as confidential
and will protect the rights and privacy of parents and students in the
control, use, inspection, and review of such records. All rules and
regulations concerning student records, the information contained
therein, and the accessibility to those records are available upon
request at 221 – 5100.
The Guidance Office provides a School Social Worker who works
cooperatively with parents, students, and staff to meet the emotional
needs of students. Individual counseling, small groups, parenting
classes, parent conferences, home visits, and collaboration with
community agencies are all offered. Emphasis is placed on resolving
issues impeding school progress and to involve parents in the
educational process.
As per Board of Education Policy IIBG-R, students are expected to
adhere to the following guidelines when using services provided by
the school through the network and the Internet:
Be courteous to others on the school Network and on the
Connect to sites that are appropriate for research and approved
by the school; accessing personal e-mail accounts is not allowed.
Support the idea that the computer systems for the USD 465
computer Network and Internet are set up by system
administrators and are not to be altered by any user.
Do not reveal personal addresses and phone numbers of yourself
or other students.
Adhere to printing and file saving guidelines as directed by the
Use school appropriate language, pictures, and other data
on/from the Network and Internet systems.
Do not share or exchange passwords.
A student‘s Network and/or Internet privileges may be suspended for
violation of this policy.
Visitor requests must be approved by the Winfield High School
Administration. Students are not to bring visitors to school while
classes are in session. Parents and other legitimate business people
will be welcome. ALL visitors must report first to the office.
School will ordinarily be in session regardless of the weather. School
cancellations will be made over radio stations KSOK (1280), WKS
(FM107.3), and KKLE (1550). Bus students will be permitted to
make up their work for days the buses are unable to operate.
To withdrawal or transfer from school, the student is to go to the
High School Office. After parent approval, the student will be issued
a form that is to be filled out by each of the student‘s teachers. A
withdrawal form will then be issued.
The school nurse has an office in the north section of the high school
office area, adjacent to the Guidance Office.
Students should report to the nurse's office in case of illness or
If the nurse is out of the office, students are to go to the main
high school office.
No student (ill or with medical appointment) is to leave the
building without first checking out, either in the nurse's office or
the high school office.
Students using the nurse's office will be expected to either call
home to get permission to leave school or go back to class.
Parents/Guardians, the following information must be provided for an
acceptable doctor‘s note:
The date and time of the appointment
The time the student left the appointment
When the student can return to school
Whether or not the health care provider is
documenting any time the student missed prior to
the appointment. The health care provider must
specify all dates including partial days missed.
The absence(s) will remain unexcused until all the criteria are met. If
documentation does not meet the required criteria, it is the parent‘s
responsibility to notify the health care provider and obtain additional
information as needed.
General Health Information for Students and Parents
Bloodborne Diseases
Students should avoid coming in contact with blood because diseases
such as AIDS and Hepatitis B can be spread from an infected
person's blood to anyone who comes in contact with the infected
blood. If contact with blood is unavoidable wash it off as quickly as
possible. Non-Latex gloves are available for school employees to use
when assisting someone who is bleeding.
Students with the following health condition(s) shall be excluded
from school:
Oral temperature of 100 degrees F or higher
Elevated (or possibly a normal) temperature combined with
any of the following: severe cold symptoms, excessive
coughing, swollen glands, or skin rash
Eyes inflamed with purulent discharge
Drainage from ear(s)
Head lice -must be lice (bug) free
Skin lesions (such as impetigo, scabies) until under
Diarrhea (i.e. two or more loose stools)
Communicable disease
Students will be re-admitted after being fever free for 24 hours
without the use a fever reducing medication. Students with some
conditions may return to school after being treated for 24 hours with
an antibiotic. Call the school nurse for specific readmission
Immunization Requirements
All students entering Kansas schools must follow Kansas laws for
immunizations and inoculations. Proof of immunizations must be
presented upon enrollment. Families who have recently moved into
district will be allowed thirty days to obtain immunization records. If
your child is in the process of completing his or her required
vaccines, documentation must show at least one of each of the
required vaccine has been received.
Immunizations requirements can change every school year. The
school will inform you of additional shots needed for fall enrollment.
Download information for the 2014-15school at: www.usd465.com.
(student health
Chronic Health Conditions
Please inform the school nurse of any chronic health condition and all
emergency medications prescribed for your child. Please keep your
school nurse updated on your child‘s health status, such as surgeries,
any new diagnosis and/or other health conditions that may affect your
child‘s academic success.
In accordance with HB 2008, injectable epinephrine (Epi-pen) may
be kept at school for use in the presence of potential anaphylaxis
(life-threatening allergic reaction). If the Epi-pen is administered, an
immediate call to 911 and parents will be made. A physician‘s order
is required for this medication. Please contact your school nurse for
the Epi-Pen form that parents and the student‘s physician will need to
Health Assessment
According to KSA 72-5214, any student new to Kansas schools up to
age nine years must provide the school with documentation of a
health assessment conducted within the last 12 months by public
nurse (county health department), a physician or a person acting
under the direction of a physician.
-Download information for the 2013-2014 school at:
(student health
Hearing Screenings — to identify hearing loss and to make
appropriate audiological, medical, and/or educational
referral to maximize hearing and learning potential.
Students to be screened annually are:
o All preschoolers
Kindergarten through fourth, sixth, eighth, tenth,
and 12th grades
o Students new to the district
o Students with a hearing loss
o Parent or teacher request
Vision Screenings — for early identification of students
with potential vision problems. Students to be screened are:
o All preschoolers
o Kindergarten, first, third, fifth, seventh, ninth and
11th grades
o Students new to the district
o Parent or teacher request
USD 465 Medication Policy
The supervision of medications shall be in strict compliance with the
rules and regulations of the board as carried out by district
administrators, K.S.A. 72-8252.
Administrative Procedure:
1. A student is eligible to take medication at school if it is to
be given at a specific time during the school day or if it to
be given more than three times a day. When a medication
is prescribed three times daily, the medication should be
given before coming to school, after returning home from
school, and before going to bed.
2. All student medications must be administered under the
supervision of the school nurse. The medication must be
brought to school in the original container labeled with the
student‘s name. When it is necessary to administer
medication during school hours, written requests will be
submitted to the student‘s school signed and dated by both
the lawful custodian and licensed physician/dentist
containing the following information:
a. Name and birth date of student to receive
b. Diagnosis/reason for medication
Name of medication to be given
Dosage/amount to be given (A new
physician/dentist written order will be required
for dosage changes.)
e. Times to be given
f. Expected duration of treatment.
g. Lawful custodian signature must authorize school
health services personnel to exchange
information with prescribing physician/dentist
and personnel from the dispensing pharmacy.
h. Medication authorization form may be obtained
from school nurse or downloaded from district
One exception exists to the above policy:
a. Students with asthma or allergies may carry and
self-administer emergency medication. The selfadministration policy requires written lawful
custodian and physician signature including
information as listed in #2, and information the
describes the conditions under which the
medication is to be self-administered and
verification that the student has been instructed in
self-administration, etc
b. Self-administration authorization form may be
obtained from school nurse or downloaded from
the district website.
Over the counter medications for grades Pre-K through 4th
grade will require written authorization from lawful
custodian and licensed physician/dentist as explained in #2.
Over the counter medications for grades 5th-12th grade may
be administered with a signed parent authorization form.
This authorization form may be obtained from the school
nurse or downloaded from the district website.
The school nurse or designee will count and record all
regulated meds upon receiving.
Notification of screening results
As screenings are conducted, a form is marked by the nurse with
the results and given to the student to take home to the parent or
USD 465 Head Lice Policy
Educational information regarding the management of head
lice infestation will be provided to all parents.
Any student with live lice (bugs) will be sent home at the
end of the school day. However, identified students may be
sent home immediately if symptoms are disruptive to
classroom learning.
Parents are encouraged to remove nits to fully eradicate an
In the school setting, students are encouraged not to share
combs, brushes, hair ornaments, hats, caps, scarves or other
personal headgear.
Routine school wide head checks are no longer
Students may be referred to the nurse for head checks if
symptoms are evident, such as frequent scratching, visible
bugs, etc.
One excused day will be allowed for treatment. Two
excused episodes will be allowed per school year.
GAAF Emergency Safety Interventions
The board of education is committed to limiting the use of
Emergency Safety Interventions (‖ESI‖), such as seclusion and
restraint, with all students. Seclusion and restraint shall be used only
when a student‘s conduct necessitates the use of an emergency safety
intervention as defined below. The board of education encourages all
employees to utilize other behavioral management tools, including
prevention techniques, de-escalation techniques, and positive
behavioral intervention strategies.
This policy shall be made available on the district website with
links to the policy available on any individual school pages. In
addition, this policy shall be included in at least one of the following:
each school‘s code of conduct, school safety plan, or student
 ―Emergency Safety Interventions‖ is the use of seclusion or
physical restraint when a student presents an immediate
danger to self or others. Violent action that is destructive of
property may necessitate the use of an emergency safety
 ―Seclusion‖ requires all three of the following conditions to
be met: (1) The student is placed in an enclosed area by
school personnel; (2) the student is purposefully isolated
from adults and peers; and (3) the student is prevented from
leaving, or reasonably believes that the student will be
prevented from leaving the enclosed area.
 ―Chemical Restraint‖ means the use of medication to
control a student‘s violent physical behavior or restrict a
student‘s freedom of movement.
 ―Mechanical Restraint‖ means any device or object used to
limit a student‘s movement. ―Physical Restraint‖ means
bodily force used to substantially limit a student‘s
 ―Physical Escort‖ means the temporary touching or holding
the hand, wrist, arm, shoulder, or back of a student who is
acting out for the purpose of inducing the student to walk to
a safe location.
 ―Time-out‖ means a behavioral intervention in which a
student is temporarily removed from a learning activity
without being confined.
Prohibited Types of Restraints
All staff members are prohibited from engaging in the following
actions with students:
 Using face-down (prone) physical restraint;
 Using face-up (supine) physical restraint;
 Using physical restraint that obstructs the student‘s airway;
 Using physical restraint that impacts a student‘s primary
mode of communications;
Using chemical restraint, except as prescribed by a licensed
healthcare professional for treatment of a medical or
psychiatric condition; and
Use of mechanical restraint, except:
o Protective or stabilizing devices required by law
or used in accordance with an order from a
licensed healthcare professional;
o Any device used by law enforcement officers to
carry out law enforcement duties; or
o Seatbelts and other safety equipment used to
secure students during transportation.
All staff members shall be trained regarding the use of positive
behavioral intervention strategies, de-escalation techniques, and
prevention techniques.
Such training
shall be consistent with nationally recognized training programs on
the use of emergency safety interventions. The intensity of the
training provided will depend upon the employee‘s position.
Administrators, licensed staff members, and other staff deemed most
likely to need to restrain a student will be provided more intense
training than classified staff who do not work directly with students
in the classroom. District and building administration shall make the
determination of the intensity of training required by each position.
Each school building shall maintain documentation regarding the
training that was provided and a list of participants.
Notification and Documentation
The principal or designee shall provide written notification to the
student‘s parents any time that ESI is used with a student. Such
notifications must be provided within two (2) school days.
In addition, each building shall maintain documentation any time ESI
is used with a student. Such documentation must include all of the
Date and time of the intervention,
Type of intervention,
Length of time the intervention was used, and
School personnel who participated in or supervised the
All such documentation shall be provided to the building principal,
who shall be responsible for providing copies of such documentation
to the superintendent on at least a biannual basis. At least once per
school year, each building principal or designee shall review the
documentation of ESI incidents with appropriate staff members to
consider the appropriateness of the use of ESI in those instances.
Reporting Data
District administration shall report ESI data to the state department of
education as required.
Local Dispute Resolution Process
The board of education encourages parents to attempt to resolve
issues relating to the use of ESI informally with the building principal
and/or the superintendent before filing a formal complaint with the
board. In the event that the complaint is resolved informally, the
administrator must provide a written report of the informal resolution
to the superintendent and the parents and retain a copy of the report at
the school. The superintendent will share the informal resolution with
the board of education and provide a copy to the state department of
If the issues are not resolved informally with the building principal
and/or the superintendent, the parents may submit a formal written
complaint to the board of education by providing a copy of the
complaint to the clerk of the board and the superintendent.
Upon receipt of a formal written complaint, the board president
shall assign an investigator to review the complaint and report
findings to the board as a whole. Such investigator may be a board
member, a school administrator selected by the board, or a board
attorney. Such investigator shall be informed of the obligation to
maintain confidentiality of student records and shall report the
findings and recommended action to the board in executive session.
Any such investigations must be completed within thirty (30) days
of receipt of formal written complaint by the board clerk and
superintendent. On or before the 30th day after receipt of the written
complaint, the board shall adopt written findings of fact and, if
necessary, appropriate corrective action. A copy of the written finds
of fact and any corrective action adopted by the board shall only be
provided to the parents, the school, and the state department of
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