UB 7999 Accounting CS Software Release v.2013.1.0

UB 7999 Accounting CS Software Release v.2013.1.0
Accounting CS, v. 2013.1.0
User Bulletin 7999: Software Release
August 26, 2013
TO
Users of the Accounting CS™ software.
This user bulletin explains changes made for this release of Accounting CS.
CONTENTS
CHANGES..................................................................................................................................................... 1
General ................................................................................................................................................... 1
Accounting .............................................................................................................................................. 3
Accounts Payable ........................................................................................................................... 3
Accounts Receivable ...................................................................................................................... 3
Import of client data from QuickBooks® Pro ........................................................................................... 3
Data conversion from Creative Solutions Accounting™ to Accounting CS ............................................. 3
Workpapers CS™ .................................................................................................................................... 4
Reports ................................................................................................................................................... 4
Report Designer...................................................................................................................................... 5
Layout Designer...................................................................................................................................... 5
General – Payroll .................................................................................................................................... 5
Payroll compliance.................................................................................................................................. 6
Payroll form and filing information .......................................................................................................... 7
Accounting CS Payroll, for live payroll processing ................................................................................. 7
Accounting CS Payroll Reports ...................................................................................................... 8
Report Designer.............................................................................................................................. 8
HELP & SUPPORT ....................................................................................................................................... 8
Help & How-To Center ........................................................................................................................... 8
Product support ...................................................................................................................................... 8
Website resources and email subscriptions ........................................................................................... 8
CHANGES
General
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The application no longer allows transactions to be posted to a blank GL account. All transactions
and their distributions must now have a GL account association. When transactions are saved, and if
you choose not to return to the transaction and add accounts when prompted, the application assigns
the Undistributed account from the Accounting Information tab of the Setup > Clients screen to all
distributions that do not have a designated GL account. In addition, when your database is updated to
v. 2013.1.0, the application will assign the designated Undistributed account to any existing
transactions that have a distribution posted to a blank GL account.
The application now displays notification text in the status bar if your firm’s database has never been
backed up or has not been backed up in the last 48 hours.
Note: This does not apply to firms using the application via Virtual Office CS® or Software as a
Service (SaaS), where your firm data is backed up automatically on the servers that host your data.
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We have added two new selections to the Actions drop-down list in the File > Client Data
Management Utility screen — Backup for another firm and Restore from another firm. These new
actions enable you to transfer data for individual clients between different firm databases, including
client records that include impound transactions and/or billing transactions. For more information, see
Backing up and restoring data for a client via the Client Data Management Utility.
We have added a Copy Security Group command to the Edit menu of the Setup > Firm Information >
Security Groups screen and a Copy Client Security Group command to the Edit menu of the Setup >
Firm Information > Client Security Groups screen.
We have added Page Up and Page Down keyboard shortcuts to all setup screens and to the
Actions > Enter Transactions screen.
 While in Edit mode, press the Page Up or Page Down key to enable perpetual Edit mode — the
application automatically saves the current record and navigates up or down to the next record
and remains in Edit mode.
 While in Add mode, press the Page Down key to enable perpetual Add mode — the application
automatically saves the new record and remains in Add mode.
We have added Bank Reconciliation Status, Program of Origin, Source, and Status as filter criteria in
the Actions > Enter Transactions screen.
We have added a Source tab in the Actions > Enter Transactions screen for bank account
transactions that originate from another transaction’s distributions. The Source tab displays the
source transaction’s information and provides a Go To Source button, when applicable, which
navigates to the source transaction.
We have added the ability to create on-demand or scheduled payment transaction templates in the
Setup > Transaction Templates screen. For more information, see Setting up and using transaction
templates.
We have added a Recalculate Automatic Journal Entries (F9) command to the Edit menu of the
Actions > Enter Transactions screen to enable you to manually recalculate automatic journal entries.
(You can set up journal entry templates using the Automatic type in the Setup > Transaction
Templates screen.)
The application now automatically saves user-specific settings in the File > Print Reports screen for
the navigation bar and also for the Reports tree folders, keeping the tree view collapsed or expanded
as it was last selected.
We have added the ability to import the following data via the Spreadsheet Import Wizard (accessed
via File > Import > Spreadsheet).
 Vendors — all setup information. If the Accounts Payable service is enabled, you can also import
an accounts payable beginning balance for each vendor.
 Customers — all setup information including an accounts receivable beginning balance for each
customer. Note that the Accounts Receivable service must be enabled to import customer data.
We have made the following enhancements to the Spreadsheet Import Wizard (accessed via File >
Import > Spreadsheet) for the import of transactions.
 The application now populates predefined selections for default mapping assignments in the Data
Mapping — Chart of Accounts screen and the Data Mapping — Vendors screen. In addition, we
have added a new Reset default to field that enables you to quickly reset those selections.
 When a mapping assignment in the Data Mapping — Chart of Accounts screen or the Data
Mapping — Vendors screen is set to Add as is, the application now remembers that item and
makes it available from the drop-down list to use for further mapping assignments in that screen.
We have made the following enhancements to the Actions > Reconcile Bank Accounts screen and
the Actions > Reconcile Impound Bank Accounts screen.
 We have added the ability to delete selected transactions from a previously imported bank
statement file or to delete the entire bank statement file.
 When matching items in the Direct Deposit tab, the application now uses the total amount of the
transactions in the direct deposit file if a single transaction amount within the file cannot be
matched to a transaction on the imported bank statement.
 We have added a Do not default direct deposit transactions as marked to clear checkbox to the
Data Entry tab of the Edit > Options dialog.
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Accounting
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The Assign Codes dialog is now available from the Setup > Chart of Accounts screen and the Actions
> Enter Trial Balance screen. This dialog enables you to assign tax codes, tax code units, M-3 tax
codes, and account classification codes and subcodes to multiple accounts at the same time. For
more information, see Assigning codes to multiple accounts.
We have made the following changes to the Actions > Enter Trial Balance screen.
 We have added the ability to filter views by segment. You can now filter the account numbers to
show core accounts and/or one or more segment code combinations. You can also filter the
amount columns to show one or more segment code combinations when only the core account
numbers are displayed. For more information, see Filtering for account segments in the Trial
Balance view.
 We have added the ability to include optional custom headings for amount columns. To add a
custom column heading, open the View Maintenance dialog and select the column that you want
to customize.
We have added the following checkboxes to the Accounting Information tab of the Setup > Clients
screen.
 Transaction date defaults posting period. You can mark this checkbox to have the application
default the posting period for transactions to the period in which the transaction date falls.
 Do not post payroll transactions. You can mark this checkbox to prevent the application from
posting payroll transactions.
 Enable close posting periods for Accounting CS. You can mark this checkbox to close posting
periods (via the Actions > Change Posting Period dialog) to prevent adjustments being made in
those periods in Accounting CS. For more information, see Closing GL periods in Accounting CS.
 Enable close posting periods for Client Access. You can mark this checkbox to close posting
periods (via the Actions > Change Posting Period dialog) to prevent adjustments being made in
those periods in Accounting CS Client Access.
Accounts Payable
 We have increased the speed of opening and entering data in the Actions > Enter Payables and the
Actions > Manage Payments screens.
 We have added the ability to attach a PDF, metafile, or image file to a transaction via the Rapid tab of
the Actions > Enter Payables screen. For more information, see Attaching a file to an AP transaction.
 We have added the ability to set up AP transaction templates for creating transactions automatically
on a specified schedule or on an as-needed basis using the new Setup > AP Transaction Templates
screen. For more information, see Setting up and using transaction templates.
 We have added the ability to set a client-specific Accounts Payable date by choosing Actions >
Change AP Date. You can use this date to set the Accounts Payable application date to use for
payment applications made in the Actions > Manage Payments screen.
Accounts Receivable
 We have increased the speed of opening and entering data in the Actions > Enter Invoices and
Actions > Manage Customer Payments screens.
Import of client data from QuickBooks® Pro
We have added the ability to import classes from QuickBooks data and to map them to existing account
segments for the selected client.
Data conversion from Creative Solutions Accounting™ to Accounting CS
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We have added an Address Diagnostics report, which is accessible from the Client and Employee
Address Mapping screen during the import process. This report provides information for addresses
that the application considers invalid and includes space to enter information for fields that may need
to be selected, such as County and School District. The information provided in the report is based on
the application’s initial validation of the addresses when this screen is opened.
The application now supports the import of Ohio JEDD/JEDZ local taxes.
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Workpapers CS™
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We have added a File Exchange Documents portlet to the Workpapers Dashboard that integrates
directly with relevant NetStaff CS® portals. You can save files directly from File Exchange into your
engagement binders. To enable this feature for a staff member, you must first associate the staff with
a NetStaff CS portal via the Setup > Firm Information > Staff screen. For more information, see Using
the File Exchange Documents portlet.
We have added the ability to transmit PDF source documents for 1040 engagements to Source
Document Processing for recognition. When you retrieve source documents containing multiple
documents, you can then separate them into workpapers and organize them into folders based on the
type of document. For more information, see Source document processing in Workpapers CS
overview.
We have added UltraTax CS® and GoSystem Tax RS® as selections in the Source field when adding
a new engagement binder. Select either of these sources to create an engagement binder with the
same default folder structure as the selected tax program for the client’s entity.
We have added the following enhancements to the Engagement Binders Tree portlet.
 We have added the ability to set default workpaper references and increment values for a folder.
When you add a workpaper to a folder that has a default reference, the application automatically
assigns a reference to the new workpaper.
 We have added the ability to hide folders within an engagement binder if they do not contain
workpapers or notes.
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icons used in the engagement binders tree to indicate
We have added black lines to the folder
when the folders contain data.
We have added the following enhancements to the Add Workpaper Wizard.
 We have added the ability to append a new document to an existing PDF workpaper during the
scanning process. For more information, see Adding and appending scanned objects in an
engagement.
 We have added the ability to insert a placeholder workpaper in the place of a workpaper that you
expect to add at a later date.
 We have added the ability to replace existing workpapers with a new workpaper by right-clicking
on a workpaper and selecting Replace or by entering an existing workpaper name.
 We have added the ability to drag files from Windows® Explorer into the engagement binders tree
to be added as new workpapers.
We have added Replace with placeholder as a new option during the Roll Forward process. If you
make this selection for a document, the application will replace it with a placeholder.
The Workpapers Dashboard now remains open when the File > Print Reports screen is opened.
Reports
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We have updated the Bank Account Reconciliation Worksheet accounting report to display
distribution general ledger accounts for both cleared and open items in the GL Account column.
We have updated the following accounting reports and financial statements to add new filtering and
sorting tabs.
 The General Ledger accounting reports now include the Balances filtering tab, which enables you
to filter accounts by ending balance and/or current activity selections.
 Several accounts payable reports now include the Vendor Transactions filtering and sorting tab.
 Several accounts receivable reports now include the Customer Transactions filtering and sorting
tab.
 The Balance Sheet, Cash Flow, Income Statement, and Retained Earnings financial statements
now include a Segments filtering tab, which enables you to filter the data by segment code
selections.
We have updated the EFTPS Payment Worksheet and EFTPS Phone Payment Worksheet payroll
reports with changes for calculating third party sick pay checks and changes applicable to Householdtype employees and employers.
Note: If your firm has modified the predefined version of a report, an updated version will not overwrite
your existing report. If this is the case, you will need to make the necessary changes to your customized
report manually or you will need to restore the latest predefined version using the Report Designer. To do
Copyright 2009 – 2013 by Thomson Reuters. All rights reserved.
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the latter, select the report from the Reports list pane in the Report Designer and then choose File >
Restore Default.
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We have added the following new payroll reports.
 Employee Change History. This report identifies changes to employee records made during a
specified date range.
 W-2 Verification. This report lists W-2 information by box number for all or selected employees
for a specified year, enabling you to verify W-2 information prior to processing the forms.
Note: Only staff members who are in security groups with access to the Report Designer are
automatically granted access to new reports. You will need to update other security groups to grant
permission to access new reports. To do that for each applicable security group, mark the checkboxes for
the appropriate reports in the Reports tab of the Setup > Firm Information > Security Groups screen
and/or the Setup > Firm Information > Client Security Groups screen.
Report Designer
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We have updated the GL Account and GL Account Description variables for cleared and open items
in the Bank Account Reconciliation section of the variable tree to display the distribution general
ledger accounts.
We have updated the following Payroll > Check variables to honor location/department allocation
groupings for reports that are formatted to split amounts of a single payroll check into their individual
location/department distribution amounts.
 Payroll > Check > Direct Deposit Distributions
 Payroll > Check > Net Pay > Net Check Amount
 Payroll > Check > Net Pay > Net Direct Deposit Amount
We have added several new items to the variable tree.
 Memo variable (in the Bank Account Activity > Transaction section of the variable tree)
 Bank Account Activity > Transaction > Details variables
 Bank Account Activity > Transaction > Notes variables
 Adjustment GL Account and Adjustment GL Account Description variables for cleared items (in
the Bank Account Reconciliation section of the variable tree)
 Client > Check Date variables
 Next Check Date variables (in the Employee > Payroll Schedules section of the variable tree)
 Employee > Change History variables
 Payroll > W-2 variables
We have added a Tax codes selection to the Grouping type field in Cell Properties and Row
Properties, which allows you to group GL accounts based on their tax code assignments.
Layout Designer
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We have added the following sections of variables in the Customer Activity > Statement section of the
variable tree for use in Accounts Receivable Forms > Statement layouts.
 Current Invoice Item Details
 Current Invoices
 Current Payments
 Open Activity
 Prior Open Activity
General – Payroll
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We have added the ability to link the rate and calculation type of an employee pay item to another
pay item being used by the employee. For more information, see Linking pay items for an employee.
We have added new special types — Health Savings Account and Health Flexible Spending Account
— to the Retirement/Cafeteria plan drop-down list for deduction items in the Main tab of the Setup >
Payroll Items screen. When you select either of these special types for a deduction item, the
application will automatically apply the annual pre-tax limit to the deduction.
A Subject to Health Savings Account limit checkbox has been added to employer contribution items in
the Main tab of the Setup > Payroll Items screen. When this checkbox is marked, the application
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automatically applies the annual Health Savings Account pre-tax limit to the sum of the employee
Health Savings Account deduction item and the employer contribution item.
We have added the ability to sort notes (As Arranged, Newest to Oldest, or Oldest to Newest) in the
Processing Notes dialog.
We have added a No wage limit checkbox to the Unemployment Rate dialog for Colorado, which is
opened from the Payroll Taxes tab of the Setup > Clients screen.
We have added the Setup > Firm Information > Workers’ Compensation Codes screen, where you
can add new codes and view all codes available in the application.
We have added the ability to add workers’ compensation codes on the fly. To add a new code, enter
it in the grid in the Workers’ Compensation tab of the Setup > Clients screen. When you tab to the
next field, you will be prompted to add it.
We have added the JEDD/JEDZ field to the Client Locations dialog (accessed from the Locations
button in the Main tab of the Setup > Clients screen). Use this field to indicate that the work location is
subject to a Joint Economic Development District (JEDD) or Joint Economic Development Zone
(JEDZ) tax.
We have updated the Unemployment Rate dialog for Minnesota (accessed from the Payroll Taxes tab
of the Setup > Clients screen) to include fields for the Additional Assessment and the Federal Loan
Assessment. Note that if you already include the Additional Assessment in your base rate, you should
leave these fields as 0.00.
Payroll compliance
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We have made the following improvements to the Actions > Process Payroll Tax Forms screen.
 The Form filtering field is now available when you select a state jurisdiction (rather than being
available only when you select the Federal jurisdiction).
 We have added several new filters for Reconciliation, W-2, and 1099 form types, enabling you to
display only processed forms or only unprocessed forms in the Form Selection grid. For more
information and best practices, see Filtering data in the Process Payroll Tax Forms screen.
 We have added a Status column to the Form Selection grid for Reconciliation, W-2, and 1099
form types. This new column displays the current status (Processed or Not Processed) for each
form.
 We have updated the Form List report to include a Status column to show a Processed or Not
Processed status for each form.
 We have added a Notes dialog to enable you to enter notes that are specific to payroll tax form
processing for each client for all form types. To open the dialog, click the Ellipsis button in the
Notes column in the Form Selection grid.
 We have added a Mark all as not processed checkbox to the Print dialog. Marking this checkbox
causes payroll tax forms to retain their Not Processed status even after being processed.
We have made the following improvements to the Actions > Edit Payroll Tax Forms screen.
 We have replaced the Jurisdiction/Form links with drop-down lists. To view a form, select the
desired jurisdiction (if applicable) and the form. When the selected form type is Payment or
Reconciliation and multiple forms are available, an All Forms selection is available in the Form
drop-down list.
 We have added a Process Payroll Tax Forms Notes icon to the toolbar, enabling you to enter
client-specific notes regarding the processing of payroll tax forms. The application uses these
notes to populate the notes in the Actions > Process Payroll Tax Forms screen, and vice versa.
We have added the ability to print W-2 and 1099 forms from the Preview screen.
We have updated W-2 forms to include the FICA-MED2 tax item in Box 6.
We have added Select Highlighted and Deselect Highlighted commands to the right-click menu in the
Actions > Process Electronic Forms screen.
We have added the ability to generate the Reporting Agent List report and Form 8655 from the new
Actions > Enroll > Reporting Agent Authorization screen.
We have replaced the Exclude until field in the Payroll Information tab of the Setup > Clients screen
with the Payroll tax form start date field. When you select a date in this field, the application now
compares this date (rather than the system date) to the period being processed.
Wyoming. Liability adjustments are now available for workers’ compensation amounts on Form
WYO056. Wyoming workers’ compensation liabilities and liability adjustments are not created as
Copyright 2009 – 2013 by Thomson Reuters. All rights reserved.
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liabilities assigned to the Wyoming state tax agent. To process these adjustments, you must have a
payroll agent assigned to your Wyoming workers’ compensation codes in the Workers’ Compensation
tab of the Setup > Clients screen.
Payroll form and filing information
The Payroll Form and Filing Information portlet on the Home or Firm dashboard provides the following
information: form approval status, form availability, available filing methods, form due dates, form filing
addresses, tax payment information (for all tax types), agency contact information, new hire reporting
information, payroll resources, and tax calendar (to view and print tax deposit due dates and form due
dates for all federal, state, and certain local tax agents). Click the applicable jurisdiction on the map to
display the federal, state, and local tax form information within the tabbed pages in the lower section of
the portlet. For information on working with portlets, enter “Dashboard portlet: Payroll Form & Filing
Information” in the search field on the application toolbar.
Important! Click here to open a detailed list of v.2013.1.0 additions or updates for new hire files, tax
agents, payroll tax forms, and payroll tax tables.
Accounting CS Payroll, for live payroll processing
In addition to the changes made for general payroll features listed above for after-the-fact payroll
processing, the following changes have been made for the live payroll processing features specific to
Accounting CS Payroll.
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We have added the Complete Payroll Output feature. Click the Complete Payroll Output button in the
File > Print Checks screen to print payroll checks, create liability payments, print billing invoices, and
print reports in a single action. You can track the status of all Complete Payroll Output processes with
the new Complete Payroll Output Monitor portlet on the Firm Dashboard. For more information, see
Automating payroll tasks.
We have added a File > Reprint Payroll Checks command to the Actions > Enter Transactions
screen. Payroll checks that are printed after this release can be reprinted for up to three months from
the original printing date. For more information, see Reprinting payroll checks.
Important! Reprinting payroll checks using this method does not alter payroll check or employee
data, nor does it recreate liability and billing transactions.
We have added the following sorting options to the Check Printing Defaults section in the Main tab of
the Setup > Bank Accounts screen.
 Net pay type (primary sort option). Choose this option to list checks with positive amounts first,
followed by any zero-amount checks.
 Department or Location (primary or secondary sort options).
We have added an Exclude from billing checkbox to the Print dialog (accessed from the Print Checks
screen). When this checkbox is marked, the application does not create billing transactions for the
check run.
We have added validation for XactPay® clients to ensure that any payroll period beginning dates
entered for payroll checks are earlier than any payroll period ending dates entered.
For InsurePay clients, the application no longer performs automatic error-checking for payroll check
wages earned in monopolistic states.
We have added the Actions > Process Positive Pay > Impound Bank Accounts menu command.
We have made several performance improvements in the Actions > Process Positive Pay screen.
The application no longer allows transactions to be posted to a blank GL account. All transactions
and their distributions must now have a GL account association. When transactions are saved, and if
you choose not to return to the transaction and add accounts when prompted, the application assigns
the Undistributed account from the Payroll Information tab of the Setup > Clients screen to all
distributions that do not have a designated GL account. In addition, when your database is updated to
v. 2013.1.0, the application will assign the designated Undistributed account to any existing
transactions that have a distribution posted to a blank GL account.
Copyright 2009 – 2013 by Thomson Reuters. All rights reserved.
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Accounting CS Payroll Reports
In addition to the changes and additions listed in the Reports section above for accounting and after-thefact payroll processing, the following changes have been made for reports that are available only for live
payroll processing with Accounting CS Payroll.
We have updated the Impound Bank Account Reconciliation Worksheet firm report to display distribution
general ledger accounts for both cleared and open items in the GL Account column.
Note: If your firm has modified the predefined version of a report, an updated version will not overwrite
your existing report. If this is the case, you will need to make the necessary changes to your customized
report manually or you will need to restore the latest predefined version using the Report Designer. To do
the latter, select the report from the Reports list pane in the Report Designer and then choose File >
Restore Default.
Report Designer
In addition to the changes and additions listed in the Report Designer section above for accounting and
after-the-fact payroll processing, we have made the following changes to the Report Designer that are
applicable only for live payroll processing with Accounting CS Payroll.
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We have updated the GL Account and GL Account Description variables for cleared and open items
in the Impound Bank Account Reconciliation section of the variable tree to display the distribution
general ledger accounts.
We have added the Adjustment GL Account and Adjustment GL Account Description variables for
cleared items in the Impound Bank Account Reconciliation section of the variable tree to display the
adjustment general ledger accounts when items are cleared for a different amount in the bank
reconciliation.
HELP & SUPPORT
Help & How-To Center
For answers to questions on using Accounting CS, access the Help & How-To Center by choosing Help >
button on the toolbar, or by pressing CTRL+Y. You can also use the
Help & How-To, by clicking the
search field on the toolbar to search for topics. For more information, including sample searches, see
Finding answers in the Help & How-To Center.
Product support
From the Support Contact Information page on our website, you can complete a form to send a question
to our Support team. To speak directly with a Support Representative, call (800) 968-0600, press 2 for
Product Support, and listen to the available options. Normal weekday support is available from 9:00 a.m.
to 8:00 p.m. eastern time. For additional details (including extended support hours for tax season and
hours for other applications), visit the Support section of our website. You can also access the Support
section from within Accounting CS by choosing Help > Additional Resources > General Support
Information.
Website resources and email subscriptions
Visit our website to access the ARNE Community (an online user forum), to learn about training courses,
to view blogs and articles, and more. You can access the website from within Accounting CS by choosing
Help > On the Web > CS Professional Suite Home Page.
We issue software update notices via email. You can sign up to receive these notices by visiting the My
Account section of our website. You’ll need to create a web account (if you don’t already have one) and
then sign up for the Email Subscription service where you can indicate which notices you want to receive.
Copyright 2009 – 2013 by Thomson Reuters. All rights reserved.
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