Waste Disposal, Recycling and Disposal Services for UWM

Waste Disposal, Recycling and Disposal Services for UWM

State of Wisconsin

Wis. Statutes s.16.75

DOA-3070 (R08/2003)

BIDS MUST BE SEALED AND ADDRESSED TO:

AGENCY ADDRESS:

University of Wisconsin Milwaukee Purchasing Office

Mail to: Deliver to:

PO Box 777

Milwaukee WI 53201

Engelmann Hall Room 180

2033 E Hartford Ave

Milwaukee WI 53211

REQUEST FOR BID H0-14-O

THIS IS NOT AN ORDER

BIDDER (Name and Address)

Remove from bidder list for this commodity/service. (Return this page only.)

Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid

#. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact person named below for an appointment to view the bid record.

Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

Bids MUST be in this office no later than

11/11/2009 2:00 PM CDT

Name (Contact for further information) Date

Howard S Shimon 10/23/2009

Phone Fax Email

414-229-5212/4301 414-906-8406 [email protected]

Quote Price and Delivery FOB

Item

No.

Quantity and Unit

Description

Not Applicable

E-MAIL AND FAX BIDS ARE ACCEPTED

Price

Per Unit

Furnish waste hauling, disposal and recycling services for the

University of Wisconsin Milwaukee (UWM) per the attached specifications and requirements. Contract shall be for one (1) year with four (4) annual renewals upon mutual agreement of the parties.

DISCOUNT FOR AWARD OF ALL REQUIREMENTS: _____%

Bidder must sign and return this Request for Bid form and all attachments where information has been requested. Failure to provide all requested information may be cause for rejection of bid.

References are to be provided where designated on bid documents.

References indicating unsatisfactory, unresponsive or irresponsible performance may result in rejection of bid.

Site inspections are strongly recommended and should be scheduled as provided in the attachments. Failure to perform a site inspection shall not be used by Bidder as a justification for failing to perform its obligations under the Contract.

UWM reserves the sole right to award portions of the requirements herein to multiple bidders in order maximize cost savings and efficiency. Award(s) will be made to the lowest responsive, responsible bidder(s) meeting all requirements of this document.

Payment Terms

Net 30 Days

Earliest Start & Completion Dates

Total

We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington

Ave., Madison, Wisconsin 53702, (608) 267-9550. Does Not Apply to Printing Bids.

We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center

Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.

Yes No Unknown

In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

Name of Authorized Company Representative (Type or Print) Title

Phone

( )

Fax

( )

Signature of Above Date E-Mail Address: Internet (Web) Address:

This form can be made available in accessible formats upon request to qualified individuals with disabilities.

University of Wisconsin – Milwaukee

Request for Bid H0-14-O

Blanket Contract for Refuse Removal, Recycling and Disposal

Specifications and General Conditions

DESCRIPTION AND PURPOSE OF THE REQUEST FOR BIDS

The University of Wisconsin – Milwaukee (UWM) has issued this document to provide interested parties with information to enable them to prepare and submit a bid for Refuse Removal,

Recycling and Disposal. This bid covers the furnishing of containers as required to collect refuse and recyclables on the UWM campus.

CONTRACT TERM AND RENEWAL

This contract will be for a one (1) year period with the option to renew for four (4) additional oneyear periods by mutual agreement.

SITE INSPECTION

Site inspections are strongly recommended for all Bidders. Site inspections are to be scheduled with the individuals identified in ADDITIONAL INFORMATION, below.

ON SITE SERVICE

In carrying out the scope of this Contract, the Contractor will be performing services on UWM property. Consequently, the contractor is required to maintain insurance in compliance with

"Standard Terms and Conditions 23.0 Insurance." See INSURANCE REQUIREMENTS, below.

INSURANCE REQUIREMENTS

In order for any contractor to perform work on University of Wisconsin Milwaukee premises, the contractor must provide a Certificate of Insurance with the required coverage and limits of insurance issued by an insurance company that has an AM Best Rating of A- or better, is licensed to do business in the State of Wisconsin, and is signed by an authorized agent.

Coverage requirements are as follows:

Coverage Type Minimum Limit

REQUIRED-NO

EXCEPTIONS

Products and Completed Operations

C. Automobile Liability Combined Single Limit

D. If hazardous substance is involved:

Contractor's Pollution Liability

(With one year extended reporting period.)

$1,000,000

$1,000,000

$1,000,000

Page 1 of 5

University of Wisconsin – Milwaukee

Request for Bid H0-14-O

Blanket Contract for Refuse Removal, Recycling and Disposal

Specifications and General Conditions

Aggregate $2,000,000

E. Additional Insured Provision:

The contractor shall add the, "Board of Regents of the University of Wisconsin

System, its officers, employees, and agents" as an additional insured under the commercial general, automobile and contractor's pollution liability policies. The certificate holder shall be listed as the University of Wisconsin Milwaukee.

The contractor agrees to indemnify, defend and hold harmless the Board of Regents of the University of Wisconsin System, its officers, employees and agents from and against any and all claims, losses, liability, costs or expenses (hereinafter collectively referred to as "claims") occurring in connection with or in any way incidental to or arising out of the occupancy, use, service, operations or performance of work in connection with this contract, but only to the extent that such claims are caused by or result from the negligence, misconduct or other fault of the contractor, its agents, employees, subcontractors or contractors.

All policies of insurance shall contain a covenant requiring sixty (60) days written notice by the insurer and sent certified mail to the contract administrator at the specific institution, before cancellation, reduction or other modifications of coverage. The insurance certificate shall be for the initial contract period and shall be renewed by the contractor for each subsequent renewal period of the contract.

In the event of non-renewal, cancellation, or expiration, the contractor shall provide the

University evidence of the new source(s) of required insurance within twenty-one (21) calendar days after the University's receipt of the sixty (60) day notice. Failure to maintain the required insurance in force may be cause for contract termination.

In the event that the contractor fails to maintain and keep in force the insurance herein required, the University shall have the right to cancel and terminate the contract without notice.

The certificate holder shall be listed as the University of Wisconsin Milwaukee.

The Certificate of Insurance should be sent to my attention at the Purchasing Office. Receipt of said Certificate by the University shall be a requirement of any Purchase Order issued to your company.

Please contact Howard Shimon (see ADDITIONAL INFORMATION, below) if you have any questions regarding this requirement. We recommend that you discuss insurance requirements with your insurance agent or risk manager. If they have further questions, your insurance agent or risk manager may contact our Risk Manager at 414-229-5079.

ADDITIONAL INFORMATION

For UWM Physical Plant - Building and Grounds, contact Mike Reck by e-mail at [email protected] or by telephone at (414) 229-5730 with technical questions relating to this service or to schedule a site inspection.

Page 2 of 5

University of Wisconsin – Milwaukee

Request for Bid H0-14-O

Blanket Contract for Refuse Removal, Recycling and Disposal

Specifications and General Conditions

For UWM Housing, contact Mike Varebrook by e-mail at [email protected] or by telephone at

(414) 229-6592 with technical questions relating to this service or to schedule a site inspection.

For the UWM Union, contact Steve Ellison by e-mail at [email protected] or by telephone at

(414) 229-6746 with technical questions relating to this service or to schedule a site inspection.

Any questions about the Bid Request and specifications are to be submitted to Howard Shimon in writing by fax at (414) 906-8406 or e-mail at [email protected]

. Questions of a general nature may be communicated by telephone at (414) 229-5212. All communications regarding the Bid Request must reference Request for Bid H0-14-O.

METHOD OF BID

Bidder must provide all information requested in the bid documents for the services that Bidder desires to perform. It is not necessary for Bidder to submit a quote for all services in order for bid to be considered. All bid prices shall remain firm and valid for a period of at least ninety (90) after the due date for bids set forth on the first page of Request for Bid H0-14-O or until the date of contract award, whichever is sooner. Prices must also remain firm for the entire first year of the awarded contract. Bidder must also complete the attached VENDOR INFORMATION and

VENDOR REFERENCE forms and submit with bid. With respect to the VENDOR REFERENCE form, Bidder shall provide at least three (3) references from customers for whom similar services were provided satisfactorily within the past five (5) years.

METHOD OF AWARD

Award(s) shall be made on the basis of the lowest combined cost(s) submitted by responsive, responsible Bidder(s) for the base requirements and the optional requirements judged to be in the best interest of the University. The combined cost(s) will be determined from the cost for the base requirements plus the costs for each of the options judged, at the sole discretion of the

University, to be cost-effective, taking into account any costs incurred by the University in supporting the plan submitted by the Bidder(s). UWM reserves the sole right to split the award among two or more bidders or to make no award at all based on its evaluation of the bids received. Bids that state that a specific quantity or dollar amount has been guaranteed will be disqualified. References may be a factor in the award(s) of this contract.

BID OPENING:

Bidders are welcome to attend the public reading of the bids which will be held at the due date and time at the delivery address for the bid documents.

BID ACCEPTANCE

Bids that fail to comply with instructions and specifications in this RFB may be rejected by the

University. The University may request reports on a vendor's financial stability, and if financial stability is not substantiated may reject a vendor's bid. The University retains the right to accept

Page 3 of 5

University of Wisconsin – Milwaukee

Request for Bid H0-14-O

Blanket Contract for Refuse Removal, Recycling and Disposal

Specifications and General Conditions or reject any or all bids, or accept or reject any part of a bid as deemed to be in the best interest of the University. The University shall be the sole judge as to compliance with the instructions contained in this RFB.

BID EVALUATION

Bids will be evaluated to verify that they meet all specified requirements in this RFB. This verification may include requesting reports on the vendor's financial stability, conducting demonstrations of the vendor's proposed products(s) and/or service(s), and reviewing results of past awards to the vendor by the University.

NOTIFICATION OF AWARD

Any vendors who respond to this RFB with a bid will be notified in writing of the intent to award a contract to the selected bidder.

APPEALS PROCESS

The appeals procedure applies to only those requests for bids that are greater than $25,000.

Notices of intent to protest must be made in writing. Protestors should make their protests as specific as possible and shall identify statutes and Wisconsin Administrative Code provisions that are alleged to have been violated.

The written notice of intent to protest the intent to award a contract must be filed with the

Chancellor, c/o Manager of Purchasing, UW--Milwaukee, P O Box 777, Milwaukee WI 53201

(414-229-4304) and received in his office no later than five (5) working days after the Notice of

Intent to Award is issued. The written protest must be received in his office no later than ten (10) working days after the notices of intent to award are issued.

The decision of the head of the procuring agency may be appealed to the Secretary of the

Department of Administration within five (5) working days of issuance, with a copy of such appeal sent to the procuring agency, provided the appeal alleges a violation of a statute or a provision of a Wisconsin Administrative Code.

MINORITY PREFERENCE

The State of Wisconsin is committed to the promotion of minority business in the state’s purchasing program and a goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this program is found in ss. 15.10(2), 16.75(4), 16.75(5) and

560.03(2), Wisconsin Statutes. The contracting agency is committed to the promotion of minority business in the state’s purchasing program.

Bids from certified Minority Business Enterprises may have points weighted by a factor of 1.00 to 1.05 to provide up to a five percent (5%) preference to these businesses.

Page 4 of 5

University of Wisconsin – Milwaukee

Request for Bid H0-14-O

Blanket Contract for Refuse Removal, Recycling and Disposal

Specifications and General Conditions

MINORITY BUSINESS PARTICIPATION

The Contractor is encouraged to purchase services and supplies from minority businesses certified by the Wisconsin Department of Development, Bureau of Minority Business

Development. Contractor shall include in the Bid any purchases of such supplies and services necessary for the implementation of the Contract. The contractor may obtain additional information from the Director of the MBE program (608-267-7806).

CONTRACT CANCELLATION

The University of Wisconsin - Milwaukee reserves the right to cancel this contract upon 30 days written notice to the contractor if it is determined that the contractor's management or operation is unsatisfactory in any respect and the contractor has failed, neglected, or refused to comply with the terms of this contract, or if economic conditions or other unforeseen factors governing operation of the University of Wisconsin - Milwaukee require such action.

VENDORNET

The State of Wisconsin’s purchasing information and vendor notification service is available to all businesses and organizations that want to sell to the state. Anyone may access VendorNet on the Internet at http://vendornet.state.wi.us to get information on state purchasing practices and policies, goods and services that the state buys, and tips on selling to the state. Vendors may use the same Web site address for inclusion on the bidders list for goods and services that the organization wants to sell to the state. A subscription with notification guarantees the organization will receive an e-mail message each time a state agency, including any campus of the University of Wisconsin System, posts a request for bid or a request for proposal in their designated commodity/service area(s) with an estimated value over $25,000. Organizations without Internet access receive paper copies in the mail. Increasingly, state agencies also are using VendorNet to post simplified bids valued at $25,000 or less. Vendors also may receive email notices of these simplified bid opportunities. The annual fee for this service is $125 ($65 for certified minority businesses and certified work centers). The fee is currently being waived.

Page 5 of 5

Specifications for Refuse Service

A. Inspection of Premises: Bidders are strongly encouraged to completely inspect project site(s) pertaining to their bid prior to submitting bid in order to determine all requirements associated with the contract. Failure to do so shall not relieve the successful bidder(s) from the necessity of furnishing and installing, without additional cost to the institution, any materials and equipment or performing any labor that may be required to carry out the intent of the resulting contract.

B. Contract Assignment: This contract and any part thereof shall not be subcontracted or assigned to another contractor without prior written permission from UWM Purchasing.

C. Contract Commencement: All required equipment is to be operative December 1, 2009. Containers with a capacity of

15 or more yards that were placed under the previous contract will be kept until full and are to be removed on call.

D. The contract shall be between UWM and the successful bidder(s) known as the "contractor" (per State Statute

16.76(1)) for the provision of refuse service according to the terms set forth herein.

E. The contract shall be effective on 12/1/09 and shall run for one year with an option by mutual agreement of UWM and the contractor(s) to renew for four (4) additional one-year periods, subject to the State Legislature's appropriation of funds. The contract may run for a period of five (5) years, during which time the charges shall not be renegotiated to the disadvantage of UWM. It is specifically understood and agreed that such items relative to refuse service that are not covered herein may be added to or excluded from this bid and resulting contract by the institution without voiding in any manner the provisions of the existing contract. It is the intent of UWM to purchase the refuse service exclusively from the contractor(s). In the event of termination of operation of UWM, UWM shall be permitted to cancel the contract effective the closing date of operation. All price changes must be submitted to Purchasing for approval 30 days prior to the proposed effective date.

F. The terms and obligations of this contract shall be applicable to the refuse services operated in various and separate locations of the institution (i.e., University Housing, Student Union etc), including those locations leased by the institution to tenants in which refuse service shall be required.

G. Recognizing that the successful operation of this contract is dependent on favorable response from the users, the contractor shall meet regularly to work with the Purchasing Office and departmental personnel to effect adjustments in operations, and cooperate at all times to maintain maximum efficiency and good public relations with students, faculty, staff and community.

H. If, because of riots, war, public emergency or calamity, fire, earthquake, government restriction, business operations at described institution shall be interrupted or stopped, performance of this contract, with the exception of monies already due and owing shall be suspended and excused to the extent commensurate with such interfering occurrence, and the expiration date of this contract may be extended for a period of time equal to the time that such default in performance is excused. The contractor is obligated to make every effort to provide continuous service during labor disputes or public uprising.

I. In the event that the contractor fails to maintain and keep in force the insurance and Workmen's Compensation as herein provided, UWM shall have the right to cancel and terminate the established contract forthwith and without notice. The contractor shall advise each insuring agency to automatically renew all policies and coverage in force at the start of and resulting from this contract until notified coverage requirements are revised.

J. The contractor(s) shall save, keep harmless and defend the Board of Regents, University of Wisconsin System, against any and all liability claims, costs of whatsoever kinds and nature for injury to or death of any person or persons and for loss or damage to any property (UWM's or otherwise) occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operations, or performance of work in connection with this contract, resulting in whole or part from the negligent acts or omissions of contractor, employee, agent, or representative of contractor.

K. The contractor shall bear the full responsibility for all risk of loss from equipment damage, and money or product loss resulting from vandalism or theft. Contractor shall not penalize UWM for any such losses that it has incurred. UWM shall bear the risk of loss to its equipment resulting from vandalism or theft, other than that inflicted by the contractor or its employees.

L. The contractor(s) shall be financially responsible for obtaining all required permits, licenses and bonding to comply with pertinent Board of Regents, University of Wisconsin System regulations; municipal, county, State and Federal Laws, and assume liability for all applicable taxes including but not restricted to sales and property.

M. The contractor(s) shall furnish all supplies, equipment herein specified and all management and labor necessary for the efficient, sanitary and ecologically sound operation of the refuse services included in this contract, subsequent extensions and amendments. During the course of the contract, contractor(s) shall provide, and keep current, for customer a list of all landfill sites and permit numbers that pertain to the work to be performed.

N. The refuse service program shall serve approximately 29 locations. It may include, but not be limited to, such items as wood, metal, glass, small amounts of concrete and construction rubble, paper, corrugated containers, plastic, debris from pruning or processing plant material, food waste, autoclaved red bag waste and other waste that may be used again in some form. It is anticipated that the refuse service program will be extended to include Cambridge

Commons, an off-campus residence hall housing approximately 700 students, when it is completed in 2010.

O. UWM reserves the right to accept or reject all or part of a bid submitted, and to accept such bid or bids deemed in the best interests of the State of Wisconsin, and may make separate awards of Items A through I. Bidders may respond to one or more of the Items. Approved Certificate of Insurance must be on file at UWM prior to issuance of purchase order. References are required and may be a factor in the award.

P. The contractor shall provide headquarters management staff, made known to UWM by name, to: routinely review and inspect operations, personally fill staff vacancies if necessary, consult with UWM on current and future refuse service programs, and act with full authority on the contractor's behalf in any and all matters pertaining to the specifications and administration of this contract. It shall be the responsibility of said staff to keep UWM informed on a timely basis as to events or circumstances, such as strikes or other work interruptions, that could impact Contractor’s ability to meet the requirements or schedules of the Contract.

Q. Personnel relations of employees on the contractor's payroll shall be the contractor's responsibility. The contractor shall comply with all applicable government regulations related to the employment, compensation, and payment of personnel. The contractor agrees that in the performance of this contract, or in the performance of all subcontracts entered into by it, apprentices will be employed in accordance with the maximum ratio of apprentices to journeymen established by DWD.

R. Equipment described in the bid submittal is the initially desired equipment and the equipment provided by UWM. It is intended that at regular intervals during the duration of the contract, the amount and size of required equipment shall be examined by UWM and the contractor with the objective of providing the best possible service. Changes in the initial equipment list shall be determined by UWM. All equipment provided shall conform to all Federal, State and

Municipal regulations.

S. The refuse equipment shall be new or reconditioned at the time of initial installation under this contract. All eight yard and smaller containers must be equipped with covers. The equipment shall be fly, vermin and rodent proof, of most recent design of proven efficiency, and may be inspected by UWM prior to final installation to determine its acceptability. The refuse container shall be detachable for hydraulic or mechanical dump unloading, with or without skids and/or casters, and of sufficient cubic yard capability. Alternate capacity and type containers may be considered by UWM for selected locations. UWM may require refuse containers to be of compatible exterior color with surroundings. All containers must be clearly labeled "No Scavenging".

T. UWM permits the contractor to use such spaces as necessary to carry out the terms and provisions of this contract; such spaces defined by the institution as areas for refuse equipment, related auxiliary equipment, and such other space as mutually agreed.

U. Ownership of all refuse equipment provided by the contractor(s) shall remain with the contractor. However, UWM agrees to take such measures as may be reasonably required, as defined by UWM, for protection against loss by pilferage or destruction. UWM shall inform the contractor immediately upon becoming aware of pilferage or destruction to the refuse equipment. The contractor(s) shall have full responsibility for the cost of any damage or loss to its equipment or premises and equipment or premises of UWM caused by the negligence of the contractor or its employee(s). The contractor shall be responsible for the security of UWM's and the contractor's equipment.

V. Summer Session and vacation break pickup schedule changes shall be determined by UWM. A copy of the Academic

Year Calendar is attached.

W. Pickups shall be made at times of day mutually agreed upon between UWM representatives and the vendor. Pickups at Sandburg Hall (Item B) shall be after 10:00 AM and before Noon. Pickups at Sandburg Hall (Item D) and at the

Student Union shall be after 9:00 AM and before 4:00 PM. Pickups at Schedule A buildings shall be after 7:00 AM and before 11:00 AM. Contractors must fully comply with any requests for schedule change made in response to the complaint of any of UWM's residential neighbors. Containers not serviced by the specified times shall not be charged.

Upon being notified by the University of a missed pickup, the contractor is responsible for returning and emptying same. Construction, traffic obstruction or other obstruction of containers will not, in general, be accepted as sufficient reason for failure to make a pickup. A log of missed pickups will be kept on a quarterly basis. Invoice reductions will be based on part A.2 of Bid Submittal. The institution may require additional refuse removal during the week at the beginning and end of each academic and Summer Session instructional period. All changes relating to the number of pickups per week, per location, days of the week, and time of the day, and including semester breaks, vacations and holiday periods, shall be determined by UWM.

If a dumpster is missed by vendor and later, when emptied, bags are on the ground next to that dumpster…all waste must be picked up by the successful contractor on the ground next to the dumpster.

NOTE: NO pickups may be made before 7:00 AM on any day. This is in compliance with Milwaukee Nuisances ordinance #80-60. No deliveries are permitted on this campus between the hours of 9:00 PM and 7:00 AM. Violations regarding this ordinance may be forwarded to the Milwaukee Police Department. The fines are considered class E and can vary from $50.00 to $500.00. The University of Wisconsin Milwaukee is consistently aware of its neighbors and will make every effort to comply with this ordinance.

X. Vendor-owned refuse equipment not removed from UWM on termination of this contract and/or after ten-day written notice to the contractor may be removed and placed in storage by UWM. All costs of removal and storage shall be the contractors. If after four weeks from the date of written notice for removal, the equipment remains at UWM, its disposition shall be at the discretion of UWM.

Y. Rolloff containers provided shall be compatible with existing compaction equipment. Pickups shall be required on an

"on call" basis. Invoices for these pickups shall be accompanied by a pickup ticket showing the date of pickup and signature of an authorized UWM representative. The contractor shall prepare the pickup ticket in triplicate, retaining two for invoicing purposes and leaving one at UWM (at Sandburg Halls or Student Union, as appropriate) at the time of pickup.

Z. A program of preventive maintenance and regular replacement of worn, damaged, or malfunctioning equipment leased or owned by the contractor shall be instituted and carried out by the contractor. UWM shall not perform maintenance or repair on any equipment of the contractor. The contractor shall be responsible for having its equipment, and that of the institution, in first class mechanical condition. Industry improvements on refuse equipment occurring during the life of this contract shall be incorporated by the contractor on its originally-installed equipment and subsequent installations where it is deemed feasible by UWM. a. The contractor shall have full responsibility to arrange for disposal or recycling of all refuse collected from

UWM and shall comply with all regulations required by private or governmental agencies providing the disposal sites during the life of this contract. b. The contractor shall provide the labor, equipment and supplies for routine cleaning and maintenance of all refuse equipment. The contractor shall be cooperative in maintaining the refuse pickup areas and equipment in an orderly and neat condition. c. Equipment placement at each location shall be mutually agreed upon by UWM and the contractor(s) in a consistent manner not offensive to the surrounding environment. UWM, at its expense, may provide protective screening shrouds for the refuse container locations. d. The contractor's motor vehicles used for refuse pickup shall be restricted to streets, combination drivewalks, loading dock areas, and similarly-surfaced locations designated by UWM.

Accounting and Payments

A. The contractor(s) shall maintain complete and accurate records in accordance with accepted industry accounting practices, and shall keep in a safe place all such financial records and statements pertaining to operations at UWM for a period of three years from the close of each year's operation.

B. On request of UWM, the contractor shall provide a detailed and documented explanation of charges and shall meet with the Purchasing Office to review monthly statements, explain deviations, discuss problems, and mutually agree on courses of action to improve services in this contract. Invoice adjustments required as a result of review and/or audit shall be identified and made.

C. The contractor shall not charge UWM for scheduled pickup of individual containers that are found empty (little or no contents). It shall be the responsibility of contractor’s drivers to determine that containers are empty and to

report reduced pickups to contractor for adjustment of invoices. UWM shall also have the right to tag individual containers to identify that they are not to be picked up, and contractor shall not charge for such

pickups. The contractor(s) and UWM shall be alert to repeated reduced or increased frequency of pickup and adjustments of container size so that adjustments can be made as necessary. Required changes shall be determined by UWM, and the contractor will be notified in writing.

D. Compensation to UWM for recyclables must reflect fair market value. Prices for cardboard, mixed paper, and any other paper recycling must reflect current Official Board Markets. Prices for commingled waste, as defined herein, must be in accordance with area markets. Compensation to UWM for all recyclable shall be included on the same invoice as the charges for pickup thereof. Contractor is expected to remain current and transparent of fluctuating markets and shall communicate with UWM when such fair market value fluctuations occur. Since compensation to

UWM for recyclables will be based on the weight(s) of the recyclables picked up by the contractor and the fair market value of the corresponding material(s), weights for recyclables must be made available to UWM within 5 business days after pickup.

E. Multiple purchase orders will be issued for this contract. Vendor must show correct purchase order numbers on

all invoices.

Contract Termination

A. UWM may cancel this contract with 30 days written notice for neglect as determined by the institution, which shall consider such items as: insufficient insurance coverage, failure to provide required monthly invoices, failure to enforce approved standards of sanitation, pickups too late or too early, quality of service remaining unsatisfactory to UWM after issuance of ten day written notice to correct, including any cessation or diminution of service including but not limited to failure to maintain adequate personnel, whether arising from labor disputes or otherwise, any substantial change in ownership or proprietorship of the contractor which, in UWM's opinion, is not in its best interests, or failure to comply with the terms of the contract after a ten-day written notice to correct. Appeals of the ten-day written notice to correct must be received within ten days. Appeals of the thirty-day notice of cancellation due to neglect must be received within ten days.

B. UWM may, at its sole discretion, and with written notification to Contractor, require Contractor to dismiss from the work any employee or employees that UWM may deem incompetent, or careless, or insubordinate, or otherwise objectionable. UWM will provide Contractor with ten-day written notice to replace such employee or employees.

Appeals of the ten-day written notice to replace must be received within ten days. In the event that the parties are unable to reach agreement on replacement of the identified individual(s) by the end of the ten-day written notice period, or following submittal by the Contractor of an appeal of said notice (if applicable), UWM may cancel this contract with 30 days written notification to Contractor. Appeals of the thirty-day notice of cancellation must be submitted by Contractor within ten days after receiving said notice from UWM.

C. Should UWM breach any terms or provisions of this contract, the contractor shall serve written notice on UWM setting forth the alleged breach and demanding compliance with the contract. Unless within 30 calendar days after receiving such notice such breach shall cease and arrangements be made for corrections, the contractor may terminate the contract by giving 30 days notice in writing by registered or certified mail of its intention to cancel this contract.

Appeals may be sent to: UWM Purchasing, James Skorlinski, P.O. Box 777, Milwaukee, WI 53201-0777.

Objectives for Bidding Process

The objective of UWM in seeking bids for waste disposal and recycling services is to dispose of the least amount of waste at the lowest total cost. Disposal volumes can be reduced by maximizing recycling or simply be generating less waste on our campus. Costs can be lowered by reducing the size or number of pickups and increasing the revenue from recycling. UWM is also interested in reducing the risk of employee injuries through increased use of containers with lower lift-over heights for waste collection. The structure of this bid document provides for quotes based on the current (as-is) container sizes and pickup frequencies, an option to utilize additional containers with reduced lift-over heights and an option for providing weights for the waste that is removed from the campus. UWM also seeks to determine whether obtaining weights can lead to reduced costs through more accurate determination of the amounts of waste removed for recycling and calculating waste removal charges on the basis of weights rather than container sizes and pickup frequencies.

University of Wisconsin - Milwaukee Faculty Document No. 2645, December 18, 2008

University of Wisconsin-Milwaukee Academic Year Calendar

SEMESTER I

Contractual Period

Orientation and Advising

Instruction Begins

Begin Mini-Term I

End Mini-term I

Begin Mini-term II

End Mini-term II

Begin Mini-term III

Thanksgiving Recess

End Mini-term III

Last Day of Semester Classes

Study Day

Final Exams

Graduation

Winter Recess

UWinteriM

Instruction Begins

Last Day of UWinteriM Classes

2009-2010 2010-2011

Aug 24, 2009 - Jan 7, 2010 Aug 23, 2010 - Jan 6, 2011

August 24-27, 2009

September 2, 2009

September 2, 2009

October 3, 2009

October 5, 2009

November 7, 2009

November 9, 2009

November 25-29,2009

December 14, 2009

December 14, 2009

August 23-27, 2010

September 2, 2010

September 2, 2010

October 2, 2010

October 4, 2010

November 6, 2010

November 8, 2010

November 24-28, 2010

December 14, 2010

December 14, 2010

December 15, 2009

Dec 16-19, 21-23, 2009

December 15, 2010

Dec 16-18, 20-23, 2010

December 20, 2009 December 19, 2010

Dec 24, 2009 - Jan 3, 2010 Dec 24, 2010 - Jan 2, 2011

SEMESTER II

Contractual Period

Orientation and Advising

Instruction Begins

Beg Mini-term I

End Mini-term I

Begin Mini-term II

Spring Recess

End Mini-term II

Begin Mini-term III

End Mini-term III

Last Day of Semester Classes

Study Day

Final Exams

Graduation

Steam/Heat Shutdown

Summer Session Calendar

Three-week (Early) Session

First Four-week (Early) Session

Second Four-week Session

Third Four-week Session

First Six-week Session

Second Six-week Session

Third Six-week Session

Fourth Six-week Session

January 4, 2010

January 21, 2010

2009-2010 2010-2011

January 8 - May 23, 2010 January 7 - May 22, 2011

January12-15, 2010

January 25, 2010

January 14, 18-21, 2011

January 24, 2011

January 25, 2010

February 27, 2010

March 1, 2010

March 21-28, 2010

April 10, 2010

April 12, 2010

May 13, 2010

May 13, 2010

May 14, 2010

May 15, 17-22, 2010

May 16, 2010

May 24-28, 2010

2010

June 1-June 19, 2010

June 1-June 26, 2010

June 28 - July 24, 2010

January 3, 2011

January 20, 2011

January 24, 2011

February 26, 2011

February 28, 2011

March 20-27, 2011

April 9, 2011

April 11, 2011

May 12, 2011

May 12, 2011

May 13, 2011

May 14, 16-21, 2011

May 22, 2011

May 23-28, 2011

2011

May 31 - June 18, 2011

May 31 - June 25, 2011

June 27 - July 23, 2011

July 26 -August 21, 2010 July 25 -August 20, 2011

June 1 - July 10, 2010

June 14 - July 24, 2010

May 31 - July 9, 2011

June 13 - July 23, 2011

June 28 - August 7, 2010 June 27 - August 6, 2011

July 12 - August 21, 2010 July 11 - August 20, 2011

Eight-week Session

Twelve-week Session

June 28 - August 21, 2010

June 1 - August 21, 2010

LEGAL HOLIDAYS: Memorial Day Observed (5/31/10, 5/30/11); Independence Day

(Observed on 7/5/10, 7/4/11); Labor Day (9/7/09, 9/6/10); Thanksgiving (11/26/09,

11/25/10); Martin Luther King, Jr. Day (1/18/10, 1/17/2011)

June 27 - August 20, 2011

May 31 - August 20, 2011

Bid Submittal Vendor Name ____________________________

A. RESIDENCE HALLS RUBBISH DISPOSAL REQUIREMENTS

Per container rate of $__________ for pickup of refuse from two-yard compactor containers owned by

UWM at Sandburg Halls, 3400 N. Maryland Ave., at an approximate average rate of 50 containers per week from September through May and 25 containers per week from June through August. Two Saturday pickups will be required annually. For site inspection contact Mike Varebrook at 414-229-6592. Spillage must be picked up before leaving site.

Kenilworth Square Apartments, 1915 E Kenilworth Pl.: Seven (7) 2-yard containers owned by UWM to be emptied every Monday, Wednesday and Friday. Spillage must be picked up before leaving site. Contact is

Mike Varebrook, 414-229-6592

Price per container/per pickup $______________________

Riverview Hall, 2340 N Commerce St.: Seven (7) 2-yard containers owned by UWM to be emptied daily,

Monday through Friday. Spillage must be picked up before leaving site. Contact is Mike Varebrook, 414-

229-6592

Price per container/per pickup $______________________

Pick up each day at each location shall be no earlier than 10:00 AM and no later than noon. If contractor’s driver encounters any problems and will be late, contractor is required to contact Mike Varebrook via phone at 414-229-6592 or email to [email protected]

.

Contractor is required to use an assist cable to aid in lifting the carts while dumping into its truck.

Sandburg Hall, Kenilworth Square and Riverview Hall each have a set number of two-yard compactor containers. For each location, the number of containers and the schedule of pickups are set at a level that will provide for timely removal of all refuse from the property. When containers are out of service due to damage caused by the contractor, the normal schedule of pickups is not sufficient to prevent accumulation of a backlog of refuse at the property. In order to ensure that the required amount of refuse is picked up each week, the following conditions shall apply:

1. Contractor shall bid on the basis of the number of containers and the number of pickups set by the customer. If the required number of containers is not available in any week due to damage by contractor, customer shall have the right to schedule one or more additional weekly pickups to make up for missing container pickups during that week. For example, if there are 7 containers scheduled for pickup 3 times per week and 2 containers are out of service, the customer would have the right to schedule an additional pickup of 6 containers during that week. If, as in this case, one additional pickup of the available (i.e., non-damaged) containers is not sufficient to make up for the deficiency in any week, customer may schedule additional pickups, as required, to fully compensate for the weekly deficiency.

2. Rescheduled pickups are to be limited to times that are acceptable to customer.

3. Payment for additional scheduled pickups required to achieve the routinely-scheduled number of pickups in a week shall be at the same rate as the routinely-scheduled pickups.

4. If contractor is able to provide a lower cost per pickup in the event that customer agrees to maintain a higher inventory of containers, contractor is encouraged to indicate such lower cost and the number of additional containers that would be required. This cost is to be offered as an option to the quote for the routine schedule. (OPTION 1)

5. Contractor shall be required to lift and empty containers in accordance with procedures agreed to by both parties prior to execution of the contract. Any variations from said procedures are permitted only with the advance authorization of the customer. Repair of any damage to customer’s property, including the two-yard compactor containers, resulting from contractor’s failure to follow procedures authorized by the customer shall be the sole responsibility of the contractor. a. Contractor will be responsible for any and all damage to University Housing 2-yard containers including but not limited to wheels, metal lids and lid rods and lifting bars. b. In order to ensure the timely return to service of containers with wheels damaged by contractor, all routine repairs of wheels shall be performed by customer at contractor’s expense. Customer shall maintain an inventory of wheels for this purpose, and contractor shall be responsible for the actual cost of the wheels used plus a $26 hourly labor rate

(subject to a one-hour minimum) for performing the repair. c. For all other repairs, contractor shall promptly transport the damaged containers to an appropriate repair facility. All repairs shall be performed on a schedule and in a manner acceptable to the customer. For damage of a repetitive nature where subsequent repairs tend to be less successful, the parties shall agree in advance on the repair standards. An example of this is repetitive bending of lift bars.

6. Refuse pickups are scheduled so as to minimize their impact on students living in residence halls and on the neighbors in the surrounding community. Contractor must guarantee that, subject only to events of force majeure, pickups will occur during the prescheduled time periods. Pickups at any other time require the express advance approval of the customer. Failure to comply with this requirement shall be considered a violation of the contract by contractor and be considered grounds for termination of the contract by customer.

7. All of contractor’s employees are expected to perform in the best interest of the contract. Should any of contractor’s employees perform in a manner that is unacceptable to customer, customer shall have the right to file a complaint against such employee and, in the event that the unacceptable performance cannot be corrected within 15 days after filing of said complaint, require that such employee be replaced. Replacement of unacceptable contractor employees shall be accomplished not later than 30 days after customer’s filing of the initial complaint. Unacceptable performance shall include, but not be limited to, failure to follow procedures, creating of excessive noise and improper behavior toward customer’s employees. Failure of contractor to replace employees unacceptable to customer within the required 30-day period shall be considered grounds for termination of the contract by customer.

All spillage will be picked up each day before leaving the site. In addition, vendor is responsible for any debris that blows out of a cart or the truck and shall pick up all such debris prior to leaving the site.

Contractor’s driver is expected to drop off a slip at each pickup location with date, time and number(s) and type(s) of container(s) picked up. Would there be a cost savings if the slips were not required? _________

If so, what would be the amount of the savings? _______________________________________________

OPTION 2

UWM desires that Contractor determine weights for rubbish pickups and that the total weight for the period be reported on each invoice.

How will the weights be determined? _________________________________________________

What is the additional cost? ___________________

If weights are determined, could the cost for waste removal be reduced by pricing on the basis of weights rather than container size and pickup frequency? ________________

BIDDER’S ABILITY TO PROVIDE WEIGHTS MAY BE A FACTOR IN THE AWARD.

Signature ___________________________________ Firm ____________________________________

Title _______________________________________ Date ____________________________

Bid Submittal Vendor Name ____________________________

OTHER RUBBISH DISPOSAL REQUIREMENTS

B. Furnish emptying of UWM owned OSC2 (compactor) self-contained 34 yard container. Emptying is to be done on call no later than 6 working hours (7:00 AM - 3:30 PM) after call and must be guaranteed. Unit located at the Student Union, 2200 E Kenwood Blvd. Average number of pickups in a year is 40.

Price per emptying $________________

Round trip time should average 1 hour and not exceed 1.5 hours. Please state trip time ________________

Weekend pickups may be requested, state cost for Saturday and Sunday pick up if requested.

Saturday: $___________/cost per container Sunday: $__________/cost per container

Minimum Notice _________ hrs Minimum Notice _________ hrs

Earliest Pickup __________ Earliest Pickup __________

Latest Pickup __________ Latest Pickup __________

Special telephone number (if any) for weekend notices: _____________________

For site inspection contact Steve Ellison at 229-6746. Spillage must be picked up before placing empty unit.

C. 30-yard Compactor Refuse Container at Sandburg Halls. On-call pickup approximately 35 times per year.

$___________/pickup

For site inspection contact Neil Cowhig at 414-229-5114. Spillage must be picked up before placing empty unit.

D. 20-yard Open Top Container for Grounds & Maintenance refuse. On-call pickup approximately 20 times per year.

$___________/pickup

For site inspection contact Steve Butzlaff at 229-5102. Spillage must be picked up before placing empty unit.

E. Open Top Containers on an on-call basis for construction waste. Approximately 45 times per year.

15-yard $_________/pickup 20-yard $__________/pickup 30-yard $_________/pickup

Lead-time from call to delivery: _______ hours. Lead-time from call to pickup: _______ hours.

Earliest delivery/pickup: __________ AM Latest delivery/pickup: __________ PM

For site inspection contact Steve Butzlaff, Building and Grounds, at 229-5102, Mike Varebrook, Housing, at

229-6592 or Steve Ellison, Union, at 229-6746.

OPTION 1

It is desired that Contractor use, to the maximum extent possible, containers with waste dumping heights of less than 48”. For each of the specified locations where such containers can be used (B through E, above), Bidder shall indicate, in the space provided below, the BLDG# where the container(s) can be used, the type of container to be utilized and the additional cost (if any) for using such container(s) in place of the standard waste container(s). If more space is required, Bidder shall enter the requested information on a separate page and attach that page to its bid submittal.

Location Type of Container

Add’l Cost per Container Comments

B _______________________ ________ _________________________________

C _______________________ ________ _________________________________

D _______________________ ________ _________________________________

E _______________________ ________ _________________________________

OPTION 2

UWM desires that Contractor determine weights for rubbish pickups and that the total weight for the period be reported on each invoice.

How will the weights be determined? _______________________________________________

What is the additional cost? _________________

If weights are determined, could the cost for waste removal be reduced by pricing on the basis of weights rather than container size and pickup frequency? ________________

BIDDER’S ABILITY TO PROVIDE WEIGHTS MAY BE A FACTOR IN THE AWARD.

Signature _________________________________ Firm __________________________________

Title ______________________________________ Date __________________

Bid Submittal Vendor Name ____________________________

F. SCHEDULE F REQUIREMENTS (RUBBISH)

We, the undersigned, in compliance with Bid Request Number H0-14-O hereby propose the following charges to UWM. In so doing, we acknowledge that we have read and understand this bid request and the specification requirements and will comply with them.

1. Monthly composite rate of $__________ for the pickup of all containers as specified on Schedule F. This is the dollar figure that must appear on all invoices until amended by change order.

2. Charges per container pickup as follows: These charges will be used to arrive at a new monthly rate if there is a change of service and to calculate invoice deductions for missed pickups: (based on 4.3 weeks per month)

95 gal 1.5-yd 2-yd 4-yd 6-yd 8-yd

$________ $__________ $__________ $__________ $__________ $__________

Contractor’s driver is expected to drop off a single slip showing date, time and numbers and types of containers picked up at all locations in SCHEDULE F at a location specified by UWM.

Would there be a cost savings if the slips were not required? _________

If so, what would be the amount of the savings? _________________________________________

OPTION 1

It is desired that Contractor use, to the maximum extent possible, containers with waste dumping heights less than 48”. For each location specified on Schedule F where such containers can be used, Bidder shall indicate, in the space provided below, the BLDG# where the container(s) can be used, the type of container to be utilized and the additional cost (if any) for using such container(s) in place of the standard waste container(s). If more space is required, Bidder shall enter the requested information on a separate page and attach that page to its bid submittal.

BLDG# Type of Container

Add’l Cost per Container Comments

______ _______________________ ________ _________________________________

______ _______________________ ________ _________________________________

______ _______________________ ________ _________________________________

______ _______________________ ________ _________________________________

______ _______________________ ________ _________________________________

______ _______________________ ________ _________________________________

______ _______________________ ________ _________________________________

______ _______________________ ________ _________________________________

1982

1985

1989

1990

1991

1948

SCHEDULE F

For site inspection contact Mike Reck at 229-5730.

BLDG# BLDG Name Address Containers

600 E Greenfield 1 8-yd 1901

1919

Great Lakes WATER

1914 Kenilworth - Retail

Enderis Hall

2133 N Prospect 1 8-yd

3351 N Downer 1 8-yd

1922

1930

1931

1959

1973

1974

1981

Merrill Hall

Chapman Hall

2512 E Hartford 1 8-yd

2310 E Hartford 1 cart

(vendor to furnish 95 gallon capacity refuse cart)

Engelmann Hall

Garland Hall

1961

1970

Mitchell Hall

1977 Kunkle

Library

Cunningham Bldg

Chemistry Bldg

Fine Arts Complex

2033 E Hartford

2501 E Hartford

3203 N Downer

2114 E Kenwood

2311 E Hartford

1908 E Hartford

3220 N Cramer

1 8-yd

1 8-yd

1 8-yd

1 8-yd

1 8-yd

3 2-yd

1 6-yd

2400 E Kenwood 1 8-yd

Lapham Hall

EMS

Zelazo Center

Hefter Center

University Services &

3201 N Maryland 1 8-yd

3200 N Cramer

2419 E Kenwood

3270 N Marietta

(Vendor to furnish 95-gallon capacity refuse carts)

Kenwood Conference Ctr 3230 E Kenwood

4090 N 1 st

St

1 8-yd

1 4-yd

2 carts

1 2-yd

5 2-yd

1917

1919

Klotsche

Lubar (Business School)

3409 N Downer

3302 N. Maryland

1 8-yd

1 8-yd

Pickup

M W F

M W F

M T W TH F

M T W TH F

M W F

M W F

M W F

M W F

M T W TH F

M T W TH F

M W F

M T W TH F

M W F

M W F

M W F

M W F

M T W TH F

M W F

M W F

M W F

M W F

OPTION 2

The container sizes and pickup frequencies on Schedule f have been sufficient to remove waste at the rate it is generated at each of the buildings. It is anticipated that other sizes and pickup frequencies, as well as more efficiently scheduled pickups, could have the potential to provide equivalent, or superior, performance at a lower cost to UWM. All Bidders have had the opportunity to inspect the sites referenced on Schedule F and should be able to identify the sites where cost savings would be possible. Bidder shall, for each site where such cost savings is possible, enter in the spaces, below, the BLDG#, the proposed revisions and the amount of the cost savings. If more space is required, Bidder shall enter the requested information on a separate page and attach that page to its bid submittal.

BLDG#

Number of

Containers

Size of

Containers Pickups Cost Savings

OPTION 3

UWM desires that Contractor determine weights for waste pickups and that the total weight for the period be reported on each invoice.

How will the weights be determined? _________________________________________________

What is the additional cost? ____________________

If weights are determined, could the cost for waste removal be reduced by pricing on the basis of weights rather than container size and pickup frequency? ________________

BIDDER’S ABILITY TO PROVIDE WEIGHTS MAY BE A FACTOR IN THE AWARD.

Signature _________________________________ Firm _______________________________________

Title _____________________________________ Date ____________________________

Bid Submittal Vendor Name ____________________________

G. COMMINGLED RECYCLABLES

Furnish 96 gallon recyclable containers and labor and material for commingled recyclable product pick up. Containers should be properly labeled as “Recyclables Only” and indicate acceptable items and instructions for disposal. Technical questions about this service can be directed as follows:

For Sandburg, Riverview and Purin Halls and Kenilworth Square (Apartments only), contact is Mike

Varebrook at 414-229-6592.

For Union, contact is Steve Ellison at 414-229-6746

For all other properties, contact is Mike Reck at 414-229-5730.

Pick up must occur after 7:00 AM and before 11:00 AM for Physical Plant and the Union. Housing pickups must be after 10:00 AM and before 2:00 PM. All pickups Monday through Friday only, unless by special request of UWM.

Price per container per pickup: $__________

Aluminum - cans only

Plastic – Milk jugs, detergent bottles, bleach bottles, windshield washer bottles, liter soda bottles, clear liquor bottles and other beverage containers (Circle items for which caps must be removed)

Glass Containers – Jars and Bottles (clear, green or brown)

Tin Cans - Food cans only (rinsed)

Contractor’s driver is expected to drop off a slip at each Housing and Student Union pickup location with date, time and number(s) and type(s) of container(s) picked up. For Physical Plant, a single slip is to be dropped off at a location specified by UWM.

Would there be a cost savings if the slips were not required? _________

If so, what would be the amount of the savings? ____________________________________________

OPTION 1

Requirements, based on continued use of 96-gallon containers, are presented in SCHEDULE G. It is desired that Bidders propose alternatives to SCHEDULE G that provide an opportunity for cost savings to UWM. Alternatives must consider the physical constraints of each location where an alternative is proposed. If feasible, Bidder shall indicate in the space provided below an alternate price per container per pickup if containers of a different size are utilized. If an alternate price is provided, Bidder shall enter proposed container sizes, pickup frequencies and monthly costs in the spaces provided on ALTERNATE

SCHEDULE G. If more than one alternate container size is proposed, a separate entry should be made below for each size. In addition, Bidder is encouraged to propose alternative pickup schedules on

ALTERNATE SCHEDULE G that would improve Bidder’s efficiency and provide cost savings to UWM.

Container size: _______________ Cost per pickup: $____________________

Container size: _______________ Cost per pickup: $____________________

Container size: _______________ Cost per pickup: $____________________

Container size: _______________ Cost per pickup: $____________________

Container size: _______________ Cost per pickup: $____________________

Container size: _______________ Cost per pickup: $____________________

Container size: _______________ Cost per pickup: $____________________

Container size: _______________ Cost per pickup: $____________________

SCHEDULE G

Furnish carts at each of the following locations:

PHYSICAL PLANT

Contact: Mike Reck, 229-5730

ADDRESS CONTAINERS

Architecture and Urban Planning 2131 E Hartford

Bolton Hall 3210 N Maryland

1

2

Business Admin Building

Chemistry

Cunningham

Curtin Hall

EMS

Enderis Hall

Engelmann Hall

Fine Arts Complex

Garland Hall

Great Lakes WATER Institute

Heat Plant

Hefter Center

3202 N Maryland

3210 N Cramer

1909 E Hartford

3225 N Downer

3200 N Cramer

2400 E Hartford

2033 E Hartford

2400 E Kenwood

2501 E Hartford

600 E Greenfield

3359 N Downer

3271 N Lake Dr

2

1

1

1

2

3

1

3

1

2

1

1

Kenilworth - Retail

Klotsche Center

Kunkle

Mellencamp

Merrill Hall

Lapham Hall Complex

Library Complex

2133 N Prospect

3409 N Downer

2114 E Kenwood

2442 E Kenwood

2442 E Hartford

3209 N Maryland

2311 E Hartford

2

4

3

1

2

2

2

Mitchell Hall

Physics Bldg 1900 E Kenwood

Univ. Services & Research Bldg. 4090 N 1 st

St

Zelazo Center

Physical Plant Total -

This is the dollar figure that must appear on all invoices until amended by change order.

HOUSING

Contact: Mike Varebrook, 414-229-

6592

Purin Hall

3203 N Downer

2419 E Kenwood

2600 E Kenwood

2

1

2

3

48

Sandburg

4

27

Sandburg

KNW Square Apartments

Riverview Hall

Student Union

Contact: Steve Ellison, 414-229-6746

Total for commingled recyclables

3400 N Maryland

September thru May

3400 N Maryland

June thru August

Sept thru June

Sept thru May

2200 E Kenwood

Blvd

10

3 2-yard

2 8-yard

FREQUENCY PRICE/MO

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

2X Month

1/week

1/week

Monthly charge:

Once per week

8 1/week

2 X per week

MWF

$

$

/Mo

$

$

/Mo

ALTERNATE SCHEDULE G

Furnish containers at each of the following locations:

CONTAINERS

PHYSICAL PLANT

Contact: Mike Reck, 229-5730

ADDRESS

Architecture and Urban Planning 2131 E Hartford

Bolton Hall

Business Admin Building

Chemistry

Cunningham

Curtin Hall

EMS

Enderis Hall

3210 N Maryland

3202 N Maryland

3210 N Cramer

1909 E Hartford

3225 N Downer

3200 N Cramer

2400 E Hartford

Engelmann Hall

Fine Arts Complex

Garland Hall

Great Lakes WATER Institute

Heat Plant

Hefter Center

Kenilworth - Retail

Klotsche Center

Kunkle

Mellencamp

Merrill Hall

Lapham Hall Complex

Library Complex

2033 E Hartford

2400 E Kenwood

2501 E Hartford

600 E Greenfield

3359 N Downer

3271 N Lake Dr

2133 N Prospect

3409 N Downer

2114 E Kenwood

2442 E Kenwood

2442 E Hartford

3209 N Maryland

2311 E Hartford

Mitchell Hall 3203 N Downer

Physics Bldg 1900 E Kenwood

Univ. Services & Research Bldg. 4090 N 1 st

St

Zelazo Center 2419 E Kenwood

Physical Plant Total -

This is the dollar figure that must appear on all invoices until amended by change order.

HOUSING

Contact: Mike Varebrook, 414-229-

6592

Purin Hall 2600 E Kenwood

Sandburg

Sandburg

KNW Square Apartments

Riverview Hall

Student Union

Contact: Steve Ellison, 414-229-6746

Total for commingled recyclables

3400 N Maryland

September thru May

3400 N Maryland

June thru August

Sept thru May

Sept thru May

2200 E Kenwood

Blvd

FREQUENCY PRICE/MO

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

_____ X Month

______X Week

Monthly charge:

______X Week

$

$

/Mo

______X Week $

______X Week

______X Week

______X Week

$

/Mo

OPTION 2

In addition to the changes proposed in ALTERNATE SCHEDULE G, it is desired that Contractor use, to the maximum extent possible, containers with waste dumping heights of less than 48”. For each location specified on Schedule A where such containers can be used, Bidder shall indicate, in the space provided below, the building name where the container(s) can be used, the type of container to be utilized and the additional cost (if any) for using such container(s) in place of the standard waste container(s). If more space is required, Bidder shall enter the requested information on a separate page and attach that page to its bid submittal.

Building Name

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

ARE ALL OF THE COSTS QUOTED ABOVE NET OF ANY CREDIT FOR RECYCLING? ___________

IF NOT, WHICH COSTS DO NOT REFLECT THE CREDIT AND HOW WOULD THAT CREDIT BE

DETERMINED?

IF THE CREDIT IS DETERMINED ON THE BASIS OF WEIGHTS, HOW WILL THEY BE DETERMINED?

OPTION 3

UWM desires that Contractor determine weights for commingled recyclables pickups and that the total weight for the period be reported on each invoice.

How will the weights be determined? _______________________________________________

What is the additional cost? _________________

If weights are determined, could the net cost for removal and recycling be reduced by pricing on the basis of weights rather than container size and pickup frequency? ________________

BIDDER’S ABILITY TO PROVIDE WEIGHTS MAY BE A FACTOR IN THE AWARD.

Signature _________________________________ Firm __________________________________

Title ______________________________________ Date __________________

Bid Submittal Vendor Name ____________________________

H. CARDBOARD AND PAPER RECYCLING

We, the undersigned, in compliance with Bid Request Number H0-14-O hereby propose the following charges to UWM for cardboard and paper recycling. In so doing, we acknowledge that we have read and understand this bid request and the specification requirements and will comply with them.

1. Monthly composite rate of $__________ for the pickup of all non-compactor containers as specified on

Schedule H. This is the dollar figure that must appear on all invoices until amended by change order.

2. Monthly composite rate of $__________ for the pickup of all paper in containers from dock as specified for the UWM Union. This is the dollar figure that must appear on all invoices until amended by change order.

3. Monthly composite rate of $__________ for the pickup of all containers as specified for UWM Housing.

This is the dollar figure that must appear on all invoices until amended by change order.

4. Charges per container pickup as follows: These charges will be used to arrive at a new monthly rate if there is a change of service and to calculate invoice deductions for missed pickups: (based on 4.3 weeks per month)

95 gal tote 1.5-yd 2-yd 4-yd 6-yd 8-yd

$__________ $__________ $__________ $__________ $__________ $_________

Contractor’s driver is expected to drop off a slip at each Housing and Student Union pickup location with date, time and number(s) and type(s) of container(s) picked up. Would there be a cost savings if the slips were not required? _________

If so, what would be the amount of the savings? _______________________________________________

OPTION 1

It is desired that Contractor use, to the maximum extent possible, containers with waste dumping heights of less than 48”. For each location specified on Schedule H where such containers can be used, Bidder shall indicate, in the space provided below, the BLDG# where the container(s) can be used, the type of container to be utilized and the additional cost (if any) for using such container(s) in place of the standard waste container(s). If more space is required, Bidder shall enter the requested information on a separate page and attach that page to its bid submittal.

BLDG# Type of Container

Add’l Cost per Container Comments

______ _______________________ ________ _________________________________

______ _______________________ ________ _________________________________

______ _______________________ ________ _________________________________

______ _______________________ ________ _________________________________

______ _______________________ ________ _________________________________

______ _______________________ ________ _________________________________

1974

1981

1982

1985

1989

1990

1991

1917

1919

1998

SCHEDULE H

Cardboard & Paper Recycling

For site inspection contact Mike Reck at 414-229-5730.

BLDG# BLDG Name Address Containers

600 E Greenfield 1 2-yd 1901

1919

Great Lakes WATER

1914 Kenilworth - Retail

Enderis Hall

2133 N Prospect 1 8-yd

3351 N Downer 1 6-yd

2512 E Hartford 1 8-yd 1922

1931

Merrill Hall

Engelmann Hall

1959

1961

Garland Hall

Mitchell Hall

1977 Kunkle

1970

1973

Library

Cunningham Bldg

2033 E Hartford

2501 E Hartford

3203 N Downer

2114 E Kenwood

2311 E Hartford

1908 E Hartford

1 8-yd

2 2-yd

1 8-yd

1 6-yd

1 8-yd

1 4-yd

Chemistry Bldg

Fine Arts Complex

Lapham Hall

EMS

Zelazo Center

Hefter Center

Klotsche

University Services &

Lubar (Business School)

3220 N Cramer

2400 E Kenwood 1 8-yd

3201 N Maryland 1 6-yd

3200 N Cramer

2419 E Kenwood

3270 N Marietta

(Vendor to furnish 95-gallon capacity carts)

Kenwood Conference Ctr 3230 E Kenwood

3409 N Downer

3302 N. Maryland

4090 N 1 st

Street

1 2-yd

1 6-yd

1 4-yd

1 cart

1 2-yd

1 8-yd

1 8-yd

See Below

Pickup

F

M W F

T F

T F

T F

T F

T F

T F

T F

T F

T F

T F

T F

T F

T F

T F

T

T F

T F

See Below

30-yard Compactor Refuse Container at USR. On-call pickup approximately 35 times per year.

$___________/compactor pickup

Containers Frequency*

UWM Union 2200 E. Kenwood 2 8-yd M W F

12 95-gal tote Th

Cost

$________ per week

$________ per week

NOTE: 8-yd containers are used exclusively for flattened and separated cardboard. 95-gal totes, located on the Union dock, are used exclusively for clean paper. No other materials are placed in these containers.

UWM Housing Address Containers Frequency

Sandburg Halls 3400 N. Maryland 4-7* 2-yd F

30-yd rolloff As Needed

Riverview Halls 2340 N. Commerce 3 2-yd

1915 Kenilworth Pl 4 2-yd KNW Apts.

Purin Hall 2600 E Kenwood 2 2-yd

M Th

F

F

Cost

$________ per week

$________ per pickup

$________ per week

$________ per week

$________ per week

All pickup times 10 AM to 4 PM only unless by specific request of UWM.

Riverview Halls and KNW Apts. pickups September through June only.

Assume 5 containers for monthly composite rate calculation in item 3, above.

Purin Hall pickups are for 12 months.

UWM Housing Sandburg Halls also requires processing of 2-4 bales of cardboard per week. Rate per bale for pickup is $__________. Credit for recycling of bales of cardboard, including unit of measure for calculating credit, is $__________________.

OPTION 2

The container sizes and pickup frequencies indicated in Schedule H and for the UWM Union and UWM

Housing have been sufficient to remove waste at the rate it is generated at each of the buildings. It is anticipated that other sizes and pickup frequencies could have the potential to provide equivalent, or superior, performance at a lower cost to UWM. All Bidders have had the opportunity to inspect each of the sites referenced above and should be able to identify the sites where cost savings would be possible. Bidder shall, for each site where such cost savings is possible, enter in the spaces, below, the BLDG#, the proposed revisions and the amount of the cost savings. If more space is required, Bidder shall enter the requested information on a separate page and attach that page to its bid submittal.

BLDG Name

Number of

Containers

Size of

Containers Pickups

Weekly

Cost Savings

________________________________ ______ _______ _______ $__________

________________________________ ______ _______ _______ $__________

________________________________ ______ _______ _______ $__________

________________________________ ______ _______ _______ $__________

________________________________ ______ _______ _______ $__________

________________________________ ______ _______ _______ $__________

________________________________ ______ _______ _______ $__________

________________________________ ______ _______ _______ $__________

________________________________ ______ _______ _______ $__________

________________________________ ______ _______ _______ $__________

________________________________ ______ _______ _______ $__________

________________________________ ______ _______ _______ $__________

ARE ALL OF THE COSTS QUOTED ABOVE NET OF ANY CREDIT FOR RECYCLING? ___________

IF NOT, WHICH COSTS DO NOT REFLECT THE CREDIT AND HOW WOULD THAT CREDIT BE

DETERMINED?

IF THE CREDIT IS DETERMINED ON THE BASIS OF WEIGHTS, HOW WILL THEY BE DETERMINED?

OPTION 3

UWM desires that Contractor determine weights for cardboard and paper recycling pickups and that the total weight for the period be reported on each invoice.

How will the weights be determined? ________________________________________________________

What is the additional cost? _____________________

If weights are determined, could the net cost for removal and recycling be reduced by pricing on the basis of weights rather than container size and pickup frequency? ________________

BIDDER’S ABILITY TO PROVIDE WEIGHTS MAY BE A FACTOR IN THE AWARD.

Signature _________________________________ Firm _______________________________________

Title _____________________________________ Date ____________________________

Bid Submittal Vendor Name ____________________________

I. SINGLE SORT OPTION

If Bidder is able to provide cost savings and/or improved efficiency through the use of single sort recycling

(combining of commingled recyclables with cardboard and paper), a quote for that service should be provided below and on SCHEDULE I. Technical questions about this service can be directed as follows:

For Sandburg, Riverview and Purin Halls and Kenilworth Square (Apartments only), contact is Mike

Varebrook at 414-229-6592.

For Union, contact is Steve Ellison at 414-229-6746

For all other properties, contact is Mike Reck at 414-229-5730.

Pick up must occur after 7:00 AM and before 11:00 AM for Physical Plant and the Union. Housing pickups must be after 10:00 AM and before 2:00 PM. All pickups Monday through Friday only, unless by special request of UWM.

Container Size__________________ Price per container per pickup: $__________

Container Size__________________ Price per container per pickup: $__________

Container Size__________________ Price per container per pickup: $__________

ITEMS TO BE RECYCLED:

Aluminum - cans only

Plastic – Milk jugs, detergent bottles, bleach bottles, windshield washer bottles, liter soda bottles, clear liquor bottles (Circle items for which caps must be removed)

Glass Containers – Jars and Bottles (clear, green or brown)

Tin Cans - Food cans only (rinsed)

Cardboard and Paper

Requirements for commingled and cardboard/paper recyclables, as well as the containers currently in use at

UWM for that purpose, are provided in SCHEDULE G and SCHEDULE H, respectively, of this bid document. It is desired that Bidders propose the use of containers and pickup schedules that will provide an opportunity for cost savings. Such proposals must consider the physical constraints of each location where the containers will be used.

Contractor’s driver is expected to drop off a slip at each Housing and Student Union pickup location with date, time and number(s) and type(s) of container(s) picked up. For Physical Plant, a single slip is to be dropped off at a location specified by UWM. Would there be a cost savings if the slips were not required?

_________

If so, what would be the amount of the savings? _______________________________________________

SCHEDULE I

Single Sort Recycling

Furnish containers at each of the following locations:

PHYSICAL PLANT

Contact: Mike Reck, 229-5730

ADDRESS

CONTAINERS

Number & Size

Architecture and Urban Planning 2131 E Hartford

Bolton Hall

Business Admin Building

Chemistry

3210 N Maryland

3202 N Maryland

3210 N Cramer

Cunningham

Curtin Hall

EMS

Enderis Hall

1909 E Hartford

3225 N Downer

3200 N Cramer

2400 E Hartford

Engelmann Hall

Fine Arts Complex

Garland Hall

Great Lakes WATER Institute

Heat Plant

Hefter Center

Kenilworth - Retail

Klotsche Center

Kunkle

Mellencamp

Merrill Hall

Lapham Hall Complex

Library Complex

2033 E Hartford

2400 E Kenwood

2501 E Hartford

600 E Greenfield

3359 N Downer

3271 N Lake Dr

2133 N Prospect

3409 N Downer

2114 E Kenwood

2442 E Kenwood

2442 E Hartford

3209 N Maryland

2311 E Hartford

Mitchell Hall

Physics Bldg

Univ. Services & Research Bldg. 4090 N 1

Zelazo Center

Physical Plant Total -

This is the dollar figure that must appear on all invoices until amended by change order.

HOUSING

Contact: Mike Varebrook, 414-229-

6592

Purin Hall

3203 N Downer

1900 E Kenwood st

St

2419 E Kenwood

2600 E Kenwood

Sandburg 3400 N Maryland

September thru May

Sandburg

KNW Square Apartments

Riverview Hall

Student Union

Contact: Steve Ellison, 414-229-6746

Total for all single-sort recyclables

3400 N Maryland

June thru August

Sept thru May

Sept thru May

2200 E Kenwood

Blvd

FREQUENCY

(Times per Week)

PRICE/WK

_____ X Week $

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

_____ X Week

$

/Wk

______X Week $

______X Week

______X Week

______X Week

______X Week

______X Week

$

/Wk

OPTION 1

It is desired that Contractor use, to the maximum extent possible, containers with waste dumping heights of less than 48”. For each building location on SCHEDULE I where such containers have not been specified, Bidder shall indicate, in the space provided below, the building name where the container(s) can be used, the type of container to be utilized and the additional cost (if any) for using such container(s) in place of the standard waste container(s).

If more space is required, Bidder shall enter the requested information on a separate page and attach that page to its bid submittal.

Building Name

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

____________________ ______________ ________ ____________________________

ARE ALL OF THE COSTS QUOTED ABOVE NET OF ANY CREDIT FOR RECYCLING? ___________

IF NOT, WHICH COSTS DO NOT REFLECT THE CREDIT, AND HOW WOULD THAT CREDIT BE

DETERMINED?

IF THE CREDIT IS DETERMINED ON THE BASIS OF WEIGHTS, HOW WILL THEY BE DETERMINED?

________________________________________________________________________________________

OPTION 2

UWM desires that Contractor determine weights for combined recyclables pickups and that the total weight for the period be reported on each invoice.

How will the weights be determined? ___________________________________________________

What is the additional cost? __________________________________________________________

If weights are determined, could the net cost for removal and recycling be reduced by pricing on the basis of weights rather than container size and pickup frequency? ________________

BIDDER’S ABILITY TO PROVIDE WEIGHTS MAY BE A FACTOR IN THE AWARD.

Signature _________________________________ Firm __________________________________

Title ______________________________________ Date __________________

Standard Terms And Conditions (Request For Bids / Proposals)

Wisconsin Department of Administration Chs. 16, 19, 51 Wis. Stats.

DOA-3054 (R09/2004, with UW Milwaukee Revisions dated 9/27/05)

1.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The State of

Wisconsin shall be the sole judge of equivalency.

Bidders/proposers are cautioned to avoid bidding alternates to the specifications which may result in rejection of their bid/proposal.

2.0

DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with to waive any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best interests of the State of Wisconsin.

Bids/proposals MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid/proposal is due. Bids/proposals date and time stamped in another office will be rejected. Receipt of a bid/proposal by the mail system does not constitute receipt of a bid/proposal by the purchasing office.

9.0

METHOD OF AWARD: Award shall be made to the lowest responsible, responsive bidder unless otherwise specified.

10.0 ORDERING: Purchase orders or releases via purchasing cards shall be placed directly to the contractor by an authorized agency. No other purchase orders are authorized. all terms, conditions, and specifications and the bidders/proposers shall be held liable.

11.0 PAYMENT TERMS AND INVOICING: The State of Wisconsin

3.0 QUALITY: Unless otherwise indicated in the request, all normally will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods and/or services have material shall be first quality. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the State of Wisconsin. been delivered, installed (if required), and accepted as specified.

4.0 QUANTITIES: The quantities shown on this request are based on estimated needs. The state reserves the right to increase or decrease quantities to meet actual needs.

Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order including reference to purchase order number and submittal to the correct address for processing.

A good faith dispute creates an exception to prompt payment.

5.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified.

6.0

PRICING AND DISCOUNT: The State of Wisconsin qualifies

12.0 TAXES: The State of Wisconsin and its agencies are exempt from payment of all federal tax and Wisconsin state and local taxes on its purchases except Wisconsin excise taxes as described below. for governmental discounts and its educational institutions also qualify for educational discounts. Unit prices shall reflect these discounts.

The State of Wisconsin, including all its agencies, is required to pay the Wisconsin excise or occupation tax on its purchase of

6.1 Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish the beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel. However, it is exempt from payment of Wisconsin sales or use tax on its purchases. The

State of Wisconsin may be subject to other states' taxes on its extended price, the unit price shall govern in the bid/proposal evaluation and contract administration. purchases in that state depending on the laws of that state.

Contractors performing construction activities are required to pay state use tax on the cost of materials.

6.2 Prices established in continuing agreements and term contracts may be lowered due to general market conditions, but prices shall not be subject to increase for adhere to delivery schedules as specified or to promptly replace rejected materials shall render the contractor liable for ninety (90) calendar days from the date of award. Any increase proposed shall be submitted to the contracting agency thirty (30) calendar days before the proposed all costs in excess of the contract price when alternate procurement is necessary. Excess costs shall include the administrative costs. effective date of the price increase, and shall be limited to fully documented cost increases to the contractor which are demonstrated to be industrywide. The

14.0 ENTIRE AGREEMENT: These Standard Terms and conditions under which price increases may be granted shall be expressed in bid/proposal documents and contracts or agreements.

Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special

6.3 In determination of award, discounts for early payment will only be considered when all other conditions are equal and when payment terms allow at least fifteen (15) days, providing the discount terms are deemed requirements shall apply. Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the contracting authority. favorable. All payment terms must allow the option of net thirty (30).

7.0

UNFAIR SALES ACT: Prices quoted to the State of Wisconsin are not governed by the Unfair Sales Act.

15.0 APPLICABLE LAW AND COMPLIANCE: This contract shall be governed under the laws of the State of Wisconsin. The contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which

8.0 ACCEPTANCE-REJECTION: The State of Wisconsin reserves the right to accept or reject any or all bids/proposals, are in effect during the period of this contract and which in any manner affect the work or its conduct. The State of Wisconsin

Page 1 of 3

Standard Terms And Conditions (Request For Bids / Proposals)

Wisconsin Department of Administration Chs. 16, 19, 51 Wis. Stats.

DOA-3054 (R09/2004, with UW Milwaukee Revisions dated 9/27/05) reserves the right to cancel this contract if the contractor fails to follow the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. The State of Wisconsin also reserves the right to cancel this contract with any federally debarred contractor or a contractor that is presently identified on the list of parties excluded from federal procurement and non-procurement contracts. applicable federal labor laws. Further, that the sale or use of the articles described herein will not infringe any United States patent. The contractor covenants that it will at its own expense defend every suit which shall be brought against the State of

Wisconsin (provided that such contractor is promptly notified of such suit, and all papers therein are delivered to it) for any alleged infringement of any patent by reason of the sale or use of such articles, and agrees that it will pay all costs, damages, and profits recoverable in any such suit.

Wisconsin recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact usually borne by the State of Wisconsin (purchaser).

Therefore, the contractor hereby assigns to the State of

Wisconsin any and all claims for such overcharges as to goods, materials or services purchased in connection with this contract.

17.0 ASSIGNMENT: No right or duty in whole or in part of the contractor under this contract may be assigned or delegated without the prior written consent of the State of Wisconsin.

18.0 WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wis. Stats., and must ensure that when engaged in the production of materials, supplies or equipment or the performance of contractual services, not less than seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped individuals.

19.0 NONDISCRIMINATION / AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation as defined in s. 111.32(13m), Wis. Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities.

19.1 Contracts estimated to be over twenty-five thousand dollars ($25,000) require the submission of a written affirmative action plan by the contractor. An exemption occurs from this requirement if the contractor has a workforce of less than twenty-five (25) employees.

Within fifteen (15) working days after the contract is awarded, the contractor must submit the plan to the contracting state agency for approval. Instructions on preparing the plan and technical assistance regarding this clause are available from the contracting state agency.

19.2 The contractor agrees to post in conspicuous places, available for employees and applicants for employment, a notice to be provided by the contracting state agency that sets forth the provisions of the State of Wisconsin's nondiscrimination law.

19.3 Failure to comply with the conditions of this clause may result in the contractor's becoming declared an

"ineligible" contractor, termination of the contract, or withholding of payment. supplies provided to the State of Wisconsin must comply fully with all safety requirements as set forth by the Wisconsin

Administrative Code and all applicable OSHA Standards.

22.0 WARRANTY: Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result of this request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt. The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the contractor. services for the University shall provide the University a

Certificate of Insurance with the required coverage and limits of insurance issued by an insurance company that has an AM

Best Rating of A-, is licensed to do business in the State of

Wisconsin, and signed by an authorized agent. The contractor shall:

23.1 Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees engaged in the work.

23.2 Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage.

23.3 The University reserves the right to require higher or lower limits where warranted.

23.4 The contractor shall add the "Board of Regents of the

University of Wisconsin System, its officers, employees, and agents" as an additional insured under the commercial general liability policy.

23.5 All policies of insurance shall contain a covenant requiring sixty (60) days written notice by the insurer and sent to the University Risk Manager, before cancellation, reduction or other modifications of coverage. The insurance certificate shall be for the initial contract period and shall be renewed by the contractor for each subsequent renewal period of the contract.

23.6 In the event of non-renewal, cancellation, or expiration, the contractor shall provide the University evidence of the new source(s) of required insurance within twentyone (21) calendar days after the University's receipt of the sixty (60) day notice. Failure to maintain the required insurance in force may be cause for contract termination. of Wisconsin the articles described herein guarantees the articles were manufactured or produced in accordance with

Page 2 of 3

Standard Terms And Conditions (Request For Bids / Proposals)

Wisconsin Department of Administration Chs. 16, 19, 51 Wis. Stats.

DOA-3054 (R09/2004, with UW Milwaukee Revisions dated 9/27/05)

23.7 In the event that the contractor fails to maintain and keep in force the insurance herein required, the University shall have the right to cancel and terminate the contract without notice.

24.0 CANCELLATION: The State of Wisconsin reserves the right to cancel any contract in whole or in part without penalty due to nonappropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract.

25.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent Wisconsin tax liability may have their payments offset by the State of Wisconsin.

26.0

PUBLIC RECORDS ACCESS: It is the intention of the state to maintain an open and public process in the solicitation, submission, review, and approval of procurement activities.

Bid/proposal openings are public unless otherwise specified.

Records may not be available for public inspection prior to issuance of the notice of intent to award or the award of the contract. of data contained within a request, must be clearly stated in the bid/proposal itself. Proprietary information submitted in response to a request will be handled in accordance with applicable State of Wisconsin procurement regulations and the

Wisconsin public records law. Proprietary restrictions normally are not accepted. However, when accepted, it is the vendor's responsibility to defend the determination in the event of an appeal or litigation.

27.1 Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a result of the contracted commodities or services cannot be copyrighted or patented. All data, documentation, and innovations become the property of the State of

Wisconsin.

27.2 Any material submitted by the vendor in response to this request that the vendor considers confidential and proprietary information and which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material which can be kept confidential under the Wisconsin public records law, must be identified on a Designation of

Confidential and Proprietary Information form (DOA-

3027). Bidders/proposers may request the form if it is not part of the Request for Bid/Request for Proposal package. Bid/proposal prices cannot be held confidential.

28.0 DISCLOSURE: If a state public official (s. 19.42, Wis. Stats.), a member of a state public official's immediate family, or any organization in which a state public official or a member of the official's immediate family owns or controls a ten percent (10%) interest, is a party to this agreement, and if this agreement involves payment of more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by the state unless appropriate disclosure is made according to s.

19.45(6), Wis. Stats., before signing the contract. Disclosure must be made to the State of Wisconsin Ethics Board, 44 East

Mifflin Street, Suite 601, Madison, Wisconsin 53703

(Telephone 608-266-8123).

State classified and former employees and certain University of

Wisconsin faculty/staff are subject to separate disclosure requirements, s. 16.417, Wis. Stats. to purchase products incorporating recycled materials whenever technically and economically feasible. Bidders are encouraged to bid products with recycled content which meet specifications.

30.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a

Material Safety Data Sheet for each item with the shipped container(s) and one (1) copy with the invoice(s).

31.0 PROMOTIONAL ADVERTISING / NEWS RELEASES:

Reference to or use of the State of Wisconsin, any of its departments, agencies or other subunits, or any state official or employee for commercial promotion is prohibited. News releases pertaining to this procurement shall not be made without prior approval of the State of Wisconsin. Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the contracting agency. harmless the State of Wisconsin and all of its officers, agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from the operations of the contractor, or of any of its contractors, in prosecuting work under this agreement.

33.0 FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the

Department of Financial Institutions, Division of Corporation, P.

O. Box 7846, Madison, WI 53707-7846; telephone (608) 261-

7577.

34.0 WORK CENTER PROGRAM: The successful bidder/proposer shall agree to implement processes that allow the State agencies, including the University of Wisconsin System, to satisfy the State's obligation to purchase goods and services produced by work centers certified under the State Use Law, s.16.752, Wis. Stat. This shall result in requiring the successful bidder/proposer to include products provided by work centers in its catalog for State agencies and campuses or to block the sale of comparable items to State agencies and campuses.

35.0 RELEASE OF INFORMATION:

Contractor shall not report or release information concerning UWM or its students, employees or customers to third parties without UWM's prior written approval. Any such report or release of information shall, at a minimum, comply with those requirements enumerated in the Gramm-Leach-Bliley Act, 15 USC 6801 et seq., UWM's standards for safeguarding such information, and all other applicable laws regarding consumer privacy.

Page 3 of 3

State of Wisconsin

Department of Administration

DOA-3681 (01/2001) ss. 16, 19 and 51, Wis. Stats.

Division of Agency Services

Bureau of Procurement

Supplemental Standard Terms and Conditions for Procurements for Services

1.0

ACCEPTANCE OF BID/PROPOSAL CONTENT: The contents of the bid/proposal of the successful contractor will become contractual obligations if procurement action ensues.

DETERMINATION: By signing this bid/proposal, the bidder/proposer certifies, and in the case of a joint bid/proposal, each party thereto certifies as to its own organization, that in connection with this procurement:

2.1 The prices in this bid/proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder/proposer or with any competitor;

2.2 Unless otherwise required by law, the prices which have been quoted in this bid/proposal have not been knowingly disclosed by the bidder/proposer and will not knowingly be disclosed by the bidder/proposer prior to opening in the case of an advertised procurement or prior to award in the case of a negotiated procurement, directly or indirectly to any other bidder/proposer or to any competitor; and

2.3 No attempt has been made or will be made by the bidder/proposer to induce any other person or firm to submit or not to submit a bid/proposal for the purpose of restricting competition.

2.4 Each person signing this bid/proposal certifies that:

He/she is the person in the bidder's/proposer's organization responsible within that organization for the decision as to the prices being offered herein and that he/she has not participated, and will not participate, in any action contrary to 2.1 through 2.3 above; (or)

He/she is not the person in the bidder's/proposer's organization responsible within that organization for the decision as to the prices being offered herein, but that he/she has been authorized in writing to act as agent for the persons responsible for such decisions in certifying that such persons have not participated, and will not participate in any action contrary to 2.1 through 2.3 above, and as their agent does hereby so certify; and he/she has not participated, and will not participate, in any action contrary to 2.1 through 2.3 above.

3.0 DISCLOSURE OF INDEPENDENCE AND RELATIONSHIP:

3.1 Prior to award of any contract, a potential contractor shall certify in writing to the procuring agency that no relationship exists between the potential contractor and the procuring or contracting agency that interferes with fair competition or is a conflict of interest, and no relationship exists between the contractor and another person or organization that constitutes a conflict of interest with respect to a state contract. The

Department of Administration may waive this provision, in writing, if those activities of the potential contractor will not be adverse to the interests of the state.

3.2 Contractors shall agree as part of the contract for services that during performance of the contract, the contractor will neither provide contractual services nor enter into any agreement to provide services to a person or organization that is regulated or funded by the contracting agency or has interests that are adverse to the contracting agency. The Department of Administration may waive this provision, in writing, if those activities of the contractor will not be adverse to the interests of the state. prohibits an individual who is a State of Wisconsin employee or who is retained as a contractor full-time by a State of

Wisconsin agency from being retained as a contractor by the same or another State of Wisconsin agency where the individual receives more than $12,000 as compensation for the individual’s services during the same year. This prohibition does not apply to individuals who have full-time appointments for less than twelve (12) months during any period of time that is not included in the appointment. It does not include corporations or partnerships.

5.0 EMPLOYMENT: The contractor will not engage the services of any person or persons now employed by the State of

Wisconsin, including any department, commission or board thereof, to provide services relating to this agreement without the written consent of the employing agency of such person or persons and of the contracting agency.

6.0

CONFLICT OF INTEREST: Private and non-profit corporations are bound by ss. 180.0831, 180.1911(1), and 181.0831

Wis. Stats., regarding conflicts of interests by directors in the conduct of state contracts.

7.0

RECORDKEEPING AND RECORD RETENTION: The contractor shall establish and maintain adequate records of all expenditures incurred under the contract. All records must be kept in accordance with generally accepted accounting procedures. All procedures must be in accordance with federal, state and local ordinances.

The contracting agency shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents relating to any contract resulting from this bid/proposal held by the contractor. The contractor will retain all documents applicable to the contract for a period of not less than three (3) years after final payment is made.

8.0 INDEPENDENT CAPACITY OF CONTRACTOR: The parties hereto agree that the contractor, its officers, agents, and employees, in the performance of this agreement shall act in the capacity of an independent contractor and not as an officer, employee, or agent of the state. The contractor agrees to take such steps as may be necessary to ensure that each subcontractor of the contractor will be deemed to be an independent contractor and will not be considered or permitted to be an agent, servant, joint venturer, or partner of the state.

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