NOTICE OF MEETING

NOTICE OF MEETING
 NOTICE OF MEETING
This notice is to confirm that the next regular meeting of the
Program and Human Resources Committee will be held on:
Monday, October 17, 2011
commencing at 5:30 p.m.
in the
Board Committee Room, Education Centre
156 Ann Street, Belleville, Ontario
The agenda and supporting documents for this meeting are attached to this notice.
Thelma Goodfellow, Chair
Program and Human Resources Committee
Jim Williams, Vice-chair
Program and Human Resources Committee
Trish FitzGibbon
Superintendent of Education
Curriculum Services
June Rogers
Superintendent of Education
Special Education Services
Mandy Savery-Whiteway
Superintendent of Education
Human Resources Support Services
Committee members:
Jennifer Cobb, Bonnie Danes, Thelma Goodfellow-Chair,
Lucille Kyle, Jim Williams, Vice-chair, Indigo Christ, Student Trustee
Program and Human Resources Committee
PUBLIC AGENDA
Regular meeting of
Monday, October 17, 2011 - 5:30 p.m.
Board Committee Room, Education Centre
Section
Item
A
Call to order
Report
No.
Resp.
B-1
T. FitzGibbon
Delegations / presentations - None
Approval of agenda
Approval of minutes – September 19, 2011
Business arising from the minutes
B
Recommendations
Start time for Program and Human Resources Committee
meetings
C
Information
5:30 p.m.
Children’s Mental Health Update
Verbal
J. Rogers
J. Pohlman-Brogee
Mental Health Staffing Update
Verbal
J. Rogers
C-1
M. Savery-Whiteway
Student Achievement Update
Verbal
T. FitzGibbon/
C. Portt
Trustee Proposals and Queries
Verbal
Bullying Awareness and Prevention Week Update
D
Correspondence - None
Move into closed session
Next regular meeting: Monday, November 7, 2011
Committee members:
Jennifer Cobb, Bonnie Danes, Thelma Goodfellow-Chair, Lucille Kyle,
Jim Williams, Vice-chair, Indigo Christ, Student Trustee
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PROGRAM AND HUMAN RESOURCES COMMITTEE
PUBLIC MEETING MINUTES
September 19, 2011
DRAFT
Members present:
J. Cobb, B. Danes, T. Goodfellow, Chair, L. Kyle, J. Williams, Vice-chair
Student Trustee:
None
Regrets:
None
Guests:
None
Resource:
C. DeMille, T. FitzGibbon, R. McGall, C. Portt, J. Rogers, D. Rutherford
M. Savery-Whiteway
Minutes:
C. Reid, Administrative Assistant
Call to order
The meeting was called to order at 5:30 p.m.
Delegations/presentations - None
Information
Timed item: The Hastings and Prince Edward Learning Foundation update
Director McGall introduced Maribeth deSnoo, Executive Director of the Learning Foundation. Binders
containing funding applications for the Student Emergency Fund and Len and Olive Black Memorial Fund
were shared with committee members. The “Food for Learning” student nutrition program statistics for the
2010/11 school year were provided, as follows: 11,624 students were served 691,588 meals by 979
volunteers that donated 23,365 hours of their time.
Last year the Learning Foundation awarded 30 Project Enhancement Fund grants to district schools.
This included one grant of $5000 to Prince Edward Collegiate for the WAIT: What Am I Thinking
Symposium which addressed issues of domestic violence. For the 2011/12 school year the following two
grants will be awarded at the $5000 level, four awards of $2500, and ten grants at the $1000 award level.
Last school year, 208 Student Emergency Fund grants were approved to support students in crisis. This
number includes 51 Len and Olive Black Memorial Fund requests.
New for the 2011/12 school year is a donation in support of the Student Emergency Fund, from the
Forzani Group, through Sport Chek stores. The ‘Power of Sport 4 Kids’ program will coordinate ‘quiet’
support for students and will provide hockey equipment to as many as 35 district students wanting to
participate in school programs, or on their school hockey team. The equipment will become the property
of the school. In addition, up to $2,500 of athletic footwear, with a focus on football cleats and basketball
shoes will be provided for district students.
Consideration is also being given to the organization of a ‘Prom Project’ event. ‘Prom Project would be a
special, one day event that would align with the purpose of the Student Emergency Fund. The goal of
‘Prom Project’ would be to provide elementary and secondary students, who otherwise couldn’t afford,
and wouldn’t attend their graduation or prom event, with formal wear.
The Learning Foundation continues to provide monetary support for activities that encourage and
promote the development of students’ technological, science, and leadership skills through the Science
and Technology Enhancement Fund. This includes the Quinte Regional Science and Technology Fair
and the Resource Management programs at North Hastings High School. Clarification – three different
programs – can apply for various certifications – Specialist High Skills Major program, otherwise known
as Northern Outdoor Studies
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PROGRAM AND HUMAN RESOURCES COMMITTEE
PUBLIC MEETING MINUTES – SEPTEMBER 19, 2011
Page 2
As the Lead Agency for the Ministry of Children and Youth Services in South East Ontario, the Learning
Foundation remains responsible for the administration and fundraising for Student Nutrition Programs in
six counties.
Positive comments were made regarding the expansion of the ‘Feed the Meter’ program into Prince
Edward County. Approval has also been received to expand the program in North Hastings and Stirling.
Committee members thanked staff and the Board of Directors for all of their hard work support students of
the district.
Approval of agenda
Moved:
J. Williams
Seconded:
J. Cobb
That the agenda be approved.
Carried
Approval of minutes
Moved:
J. Williams
Seconded:
L. Kyle
That the minutes of the June 13, 2011 regular meeting be approved.
Carried
Business arising from the minutes
A question was raised regarding the additional information that was requested regarding the significant
reduction in total number of students identified. It was noted that the data needed to be analyzed one
more time. The revised numbers will be brought to SEAC on Thursday evening and then presented to the
Board on September 26, 2011.
Comments were made regarding alternating meeting times of the Operations and Finance Committee
and the Program and Human Resources Committee when both meetings occur on the same date. This
matter will be considered at a later date, if required.
Clarification was provided regarding the Centennial Lifelines class that helped at the Frink Centre doing
tours of the sugar bush. It was noted that Lifelines is similar to an outdoor education program where
students receive certification in a number of areas.
Recommendations
Year 2 AiM System Plan
The draft Year 2 System Plan was presented at the AiM System Meeting held on September 1, 2011 and
has been made available to employee and community groups, federations, unions and trustees for review
and feedback. The draft System Plan has also been posted on the web site. Feedback was collected
and considered in making the final revisions to the draft plan, which will be brought to the Board for final
approval at the meeting on September 26, 2011 following minor changes as a result of trustee review
today.
Moved:
Seconded:
L. Kyle
B. Danes
That the Program and Human Resources Committee recommend that Hastings and Prince
Edward District School Board approve the Year 2, AiM – Achievement in Motion for
Student Success System Plan, for the 2011–2012 school year, as amended, as contained
in Program and Human Resources Committee Report No. B-1 dated September 19, 2011.
Carried
Textbook/Novel approval
Superintendent FitzGibbon commented that the Ministry Curriculum Centre Learning Resources website
lists textbooks/novels approved for use in schools by the Minister of Education under the Education Act.
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PROGRAM AND HUMAN RESOURCES COMMITTEE
PUBLIC MEETING MINUTES – SEPTEMBER 19, 2011
Page 3
In the spring a number of texts and novels were presented for approval. One novel required further
consideration. The novel Borderline has been reviewed by the teacher, school principal, curriculum
services staff, superintendents and trustees on the Program and Human Resources Committee.
When a teacher is wishing to use a novel or text with eight or more students, it must be brought forward
for approval. Borderline was brought forward in May and June but deferred until today’s meeting. It is
being proposed for use in Grade 9 and 10 English. It is an action/adventure novel that addresses issues
of bullying, inclusion and cultural stereotypes. It does contain inappropriate language that the teacher will
address with students. The author of the book is well known and all aspects of the selection criteria have
been met.
Moved:
Seconded:
J. Cobb
L. Kyle
That the Program and Human Resources Committee recommend that the Hastings and
Prince Edward District School Board approve the list for use in schools as described in
Appendix “A” as contained in the Program and Human Resources Committee public
session report no. B-2 dated September 19, 2011.
A committee member commented that the novel is well written, engaging and easy to read, however
concerns were raised regarding inappropriate language that some young students may find offensive and
challenging. Board Policy No. 9: Role of Board Member was referenced, noting that section 2.2 states
that “a trustee must serve the community as an elected representative.” Quotes from the novel were
made and it was noted that a number of statements in the novel would be offensive to a community of
faith. The committee member was not prepared to support the use of this novel in schools.
Further concerns regarding inclusivity were made by another committee member. Although the committee
member supports the excellent staff and members of the Board, the committee member represents
constituents throughout the district and some of those constituents would be offended by the language,
racial slurs and sexual content of the novel. The committee member stated that if the novel makes even
one student uncomfortable and that student is excluded from classroom to work independently, it is not
supported by the committee member.
A committee member spoke in favour of the novel, indicating that the language and topics contained
within it are tame compared to other literature for young adults. It was noted that the novel is White Pine
approved and is intended to stimulate discussion regarding racism, inclusion and equity in a way that will
connect youth and more specifically boys.
Director McGall stated that he respects trustees’ opinions, noting that the district is a public board with a
responsibility for how resources are used. The reality is that a lot of the themes contained within the novel
are embedded in the Ontario curriculum. Although a lot of the themes are controversial, this type of
information can be accessed readily outside of schools. It is not possible to purchase resources that are
acceptable to everyone in the room, but parents always have the option to choose not to have their
students participate in a particular topic of discussion. Further, the educators that have recommended the
novel are professionals and have a responsibility to use resources wisely. It is recognized that the novel
contains some challenges and is controversial, but it also has themes that are very relevant in the modern
context.
The new committee member had not had the opportunity to read the novel and declined participation in
the discussion and the vote. It was recommended that the novel not be deferred until the new committee
member had an opportunity to review it.
Before the vote was called, a comment was made regarding a belief that Board staff will cause the
students to think about what they read and think about the issues that are raised in this book as these are
real world issues that students should not be sheltered from.
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PROGRAM AND HUMAN RESOURCES COMMITTEE
PUBLIC MEETING MINUTES – SEPTEMBER 19, 2011
Page 4
The vote was called resulting in two committee members in favour of the motion and two committee
members opposed to the motion.
Motion defeated
Information
Elementary and secondary enrolment
Superintendent Rutherford stated that secondary data was just gathered and a full report with a detailed
package of enrolment information will be available at the Board meeting on September 26. He noted that
enrolment actual numbers are very close to projections in both elementary and secondary panels. In
elementary the projection was 9448 and the count is currently 2 or 3 students higher than that. Secondary
enrolments are more challenging to project because of the two semesters. Currently, secondary is just
over 5800, which is very close to projection.
Based on the primary class size requirement, 90% of primary classes must have 20 or fewer students.
There are 224 primary classes in the district, excluding full day learning program classes. There were 57
classes that had more than 20 students. A number of approaches have been applied to these situations,
including moving students between classes and reorganization within the school, including split grades.
As a result, the number of classes exceeding the primary class size requirement has been reduced to 22
to which falls within the 90% threshold.
Police Protocol and Procedure
Superintendent Savery-Whiteway noted that this information was brought to the committee earlier in the
development process. There are 22 required elements that must be incorporated into Police Protocols.
The required elements include consideration of students with special needs, appropriate emergency
response procedures and threat risk assessment processes. The Police Protocol was developed in
collaboration with a workgroup of administrators. Consultations and meetings with all local police services
took place throughout the months of May and June. The draft document was also reviewed by senior
administration, Special Education Services, Special Education Advisory Committee, the Children’s Aid
Society and the Safe Schools Advisory Committee. The document was finalized in August, 2011. It was
noted that HPEDSB is one of the few boards in the province who works with a high number of police
services. There are eight police services organizations within the district. The Police Protocol has been
distributed to local police services and will be distributed to all administrators in the system as well as to
community partners. Training will be provided to administrators in September and October through
administrator meetings.
A question was raised regarding a recent event in the north. It was confirmed that the new Police Protocol
aligns with Procedure 153: Emergency Response. There are very clear procedures that must be followed
in the event of an emergency.
Superintendent Savery-Whiteway was asked to comment on the diversion strategy used by police
services. She noted that it is a staged approach adopted through the court system that could involve
community hours, probation with a structured approach, restorative practices, and other measures as
deemed appropriate. Police officers have input and can make recommendations based on the
appropriate strategies available for students.
2010-2011 suspension data
Superintendent Savery-Whiteway commented that suspension data for the 2010-2011 school year has
been collected and compiled and analysis of trends and patterns has begun. Data for 2006-2007 to 20102011 was provided and reviewed. It will be shared with SEAC and used for planning purposes through
safe schools team. In general, there was a decrease in the total number of suspensions and the number
of students being suspended in both panels. The significant drop from 2006-07 to 2007-08 was as a
result of Bill 212 being introduced. Further changes are noted in 2009-10 when Bill 157 was implemented.
It was noted that the highest number of suspension infractions fall into the demonstrating respect for
others and the learning environment category. Information by gender continues to indicate that males
receive more suspensions than females, however, there were approximately 500 fewer suspensions for
males this past year, while female suspensions have stayed fairly consistent. The four exceptionalities for
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PROGRAM AND HUMAN RESOURCES COMMITTEE
PUBLIC MEETING MINUTES – SEPTEMBER 19, 2011
Page 5
students with special needs that continue to have high numbers have shown a significant decrease in the
2010-11 school year.
The Ministry has set up regular meetings for Safe Schools teams. Shelley Steele and Wendy Sutherland
recently attended a meeting in Ottawa which was followed up with teleconference. Superintendent
Savery-Whiteway also participated in that teleconference and noted that the local data reflects the
provincial trends.
Correspondence – None
The Program and Human Resources Committee moved into closed session at 6:39 p.m.
Program and Human Resources
Committee Report No. B-1
Page 1
October 17, 2011
Decision X
To:
Information
The Chair and Members of the Program and Human Resources Committee
From: Trish FitzGibbon, Superintendent of Education
Re:
Start time for Program and Human Resources Committee meetings
Purpose
The purpose of this report is to seek approval of committee members to commence the Program and
Human Resources Committee meetings at 5:30 p.m. even in cases where multiple committee meetings
occur in the same evening.
Background
Board Policy 11-B: Program and Human Resources Committee states:
4. MEETINGS
4.1 The Program and Human Resources Committee shall schedule meetings for the third
Monday evening of each month in which a regular meeting of the Board is held, with the
following exceptions:
a) There will be no regular committee meeting in December.
b) In June the meeting shall be held on the second Monday evening.
c) Where the third Monday of any month falls on a statutory holiday, the meeting shall be held
on the Tuesday immediately following the holiday.
Current situation
The Program and Human Resources Committee, by motion passed at its June 2011 meeting, agreed to a
start time of 5:30 p.m. for regular meetings. In months when other meetings occur on the same evening
that committee had suggested that start times may be adjusted accordingly. Discussion at Operations
and Finance Committee meetings has occurred with respect to having a committee start time of 7:00 p.m.
Such a move requires the Program and Human Resources Committee to keep their start times to 5:30
p.m. even on days when multiple committee meetings occur in the same evening.
Appendices - None
Recommendation
Moved:
Seconded:
That the start time of the all regular meetings of the Program and Human Resources
Committee be 5:30 p.m. effective October, 2011, as contained in Program and Human
Resources Committee Report No. B-1, dated October 17, 2011.
Respectfully submitted,
Trish FitzGibbon
Superintendent of Education
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
Program and Human Resources
Committee Report No. C-1
Page 1
October 17, 2011
Decision
To:
Information
X
The Chair and Members of the Program and Human Resources Committee
From: Mandy Savery-Whiteway, Superintendent of Education, Human Resources Support Services
Re:
Bullying Awareness and Prevention Week, November 14 to 18, 2011
Purpose
As part of the AiM System Plan, Action Plan 3 of the Success for Each Student goal states that Hastings
and Prince Edward District School Board will establish processes that build healthy relationships, develop
student well-being and ensure safe, caring and inclusive schools. Further, in support of Action Plan 2 of
the Employee Excellence goal, the Board is committed to promoting wellness as a joint responsibility to
enhance a caring, safe, healthy and inclusive workplace.
Current situation
The Ministry of Education has designated November 14 – 18, 2011 as Ontario’s Bullying Awareness and
Prevention Week. There will be a province-wide focus on bullying awareness and prevention.
A meeting of the Bullying Awareness and Prevention Week Steering Committee was held on Wednesday,
September 15, 2011. The committee consists of board personnel, school based representatives and
community partners including: Children’s Aid Society, Children’s Mental Health, Crime Stoppers,
Education Centre Safe Schools Team, Equity and Inclusivity Advisory Committee, Loyalist College,
Parent Involvement Committee, Special Education Advisory Committee, Safe Schools Advisory
Committee, Student Senate, Student Voice, Threat Assessment Protocol Committee and the Youth
Integration Committee.
The committee is engaged in planning at a system and community level. Specific details will be
forthcoming.
Safe Schools Teams are encouraged to plan school based events to highlight the importance of
addressing bullying during Bullying Awareness and Prevention Week. Principals will submit a list of
events taking place at their schools during Bullying Awareness and Prevention Week to Dot Burshaw,
Secretary, Safe Schools, by Friday, October 21, 2011. A system-wide inventory will be compiled.
Appendices
None
Respectfully submitted,
Mandy Savery-Whiteway
Superintendent of Education
Human Resources Support Services
Education Centre, 156 Ann Street, Belleville, Ontario K8N 1N9
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
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