BOARD OF MASON COUNTY COMMISSIONERS’ PROCEEDINGS MAY 8, 2007 1. Call to Order – The regular meeting was called to order at 9:00 a.m. by the Chairperson. 2. Pledge of Allegiance – The chairperson led the flag salute. 3. Roll Call - Present: Cmmr. Dist. 1 – Lynda Ring Erickson; Cmmr. Dist. 2 – Tim Sheldon; Cmmr. Dist. 3 – Ross Gallagher. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Public Hospital District #1 of Mason County sent their Resolution #2007-02, a resolution withdrawing resolution #2007-1 that proposed withdrawing territory within the district. (Copy to Auditor and Assessor's offices.) 4.1.2 Bill Barker expressed concerns regarding enacting leash and scoop laws in Mason County. (Copy to Animal Control.) 4.2 Staff Recognition – Department of Community Development. Barb Robinson introduced Charell Holcomb, Permit Tech-Lead, who has received positive comments from a citizen for the great work Charell provided on a building project. The Board presented Charell with a Green Star and thanked her for her work. 4.3 Presentation of Certificate of Good Practice – Public Work Chair Ring Erickson presented Bill Tabor, County Engineer, with the Certificate of Good Practice from the County Road Administration Board. 4.4 Charlie Butros, Public Works Director, announced that the bid of $23,854 from Huston Excavating, Inc. has been accepted for the Crestview Minor Improvement Project. This is a Small Works Roster project. 4.5 Mr. Butros then announced that the bid of $26,529 from Huston Excavation, Inc. has been accepted for the Grapeview Loop Road Improvement Project. This is a Small Works Roster project. Mr. Butros also announced a third bid award of $37,517.50 to Huston Excavation, Inc. for the Johns Prairie Road Improvement Project. 4.6 Betty Wing presented the news release regarding a Mason County Board of Equalization vacancy. Applications will be accepted until May 22, 2007. 5. Open Forum for Citizen Input No comment from the public. 6. Adoption of Agenda Cmmr. Gallagher/Sheldon moved and seconded to adopt the agenda as published. Motion carried unanimously. RE-aye; S-aye; G-aye. 7. Approval of Minutes – regular meeting minutes for April 17 and April 24, 2007 and briefing minutes for the weeks of March 12, April 2, April 9, 2007. Cmmr. Sheldon/Gallagher moved and seconded to approve the regular meeting minutes for April 17 and April 24, 2007 and briefing minutes for the weeks of March 12, April 2, April 9, 2007. Motion carried unanimously. RE-aye; S-aye; G-aye. BOARD OF MASON COUNTY COMMISSIONERS’ PROCEEDINGS MAY 8, 2007 - PAGE 2 8. Approval of Consent Agenda: 8.1 Approval to set a joint public meeting on Monday, May 14, 2007 at 2:30 p.m. with the City of Shelton Commissioners to review the proposed Shelton Urban Growth Area (UGA) Plan, discussion and comments, and to promote public participation and involvement as the Plan is considered. This meeting will be held at the Shelton Civic Center, 525 West Cota Street, Shelton, WA. 8.2 Agreement with Lake Cushman Maintenance Company for the Mason County Sheriff to provide enhanced law enforcement services in the Lake Cushman development for the period of March 1, 2007 through March 1, 2008. 8.3 Approval to reappoint Sue Chaplin to the Thurston/Mason Chemical Dependency Action Committee for a three-year term, April 2007 to April 2010. 8.4 Approval of Veterans Assistance Fund applications for: Patricia Fair - housing $575.00; Dennis Langley - utilities $135.93 and housing $464.07; Lorenzo Nevares (Marlene) - burial $600.00 for a total of $1775.00 as recommended by the Veterans’ Assistance Screening Committee. 8.5 Approval for the Environmental Health Manager to utilize the Post-for-Quotes/Telephone Bid Procedures to purchase and install a new DI water purification system for the drinking water lab. Approximate cost, $5,000. 8.6 Approval to enter into a contract with Liz Hoenig for public outreach work on the Oakland Bay Shellfish Closure Plan. This will include the circulation of information to the public and the development of a comprehensive participation plan. The contract cost is not to exceed $4,000 and will be paid from the Utilities and Solid Waste Department. 8.7 Approval for the Equipment Rental & Revolving Fund Manager to call for bids to furnish Mason County with culvert supplies for Public Works. Date and time of opening to be May 30, 2007 at 9:00 am. 8.8 Approval to set a public hearing on June 5, 2007 at 9:30 a.m. to consider changing the speed limit on a portion of North Bay Road milepost 0.25 -0.00 (County Road Number 68360). 8.9 Approval for the County Engineer, Bill Tabor, to sign the annual agreement with PUD 3 for Public Works to park maintenance equipment at PUD 3’s Dayton Facility. 8.10 Approval for the Chair to execute two County Road Administration Board RAP Agreements: 1) North Island Drive (CRAB Project No. 2307-01), and Cloquallum Road (CRAB Project No. 2305-01). 8.11 Approval of to renew the Administrative Match Interpreter Contract between DSHS and Mason County Public Health for the period of 7/1/07 to 9/30/07. 8.12 Approval of amendment #1 for the State Department of Health (DOH) Consolidated Contract with Mason County Public Health to add statements of work for Office of Drinking Water Group A & B water systems, Immunization Child Profile and Public Health Emergency Preparedness & Response, increasing the allocations for this work by $22,235. 8.13 Approval of amendment #2 the for State Department of Health (DOH) Consolidated Contract with Mason County Public Health to add statements of work for Preventive Health and Health Services Block Grant-Local Support, Maternal and Child Health, Office of Drinking Water Group B Program and Public Health Emergency Preparedness & Response, increasing the allocations for this work by $10,442. 8.14 Approval of Warrants: Claims Clearing Fund Warrant #s 122294-122438 $ 652,812.35 Salary Clearing Fund Warrant #s 166760-167281 $1,444,988.30 8.15 Approval of the following professional services contracts with Image in Action Design for the 2007 Mason County Fair: Design and produce a sponsorship pamphlet for the Mason County Fairgrounds; Design and produce all promotional materials for the 2007 Fair and NPRA Rodeo for Mason County Fairgrounds: Update and produce the 2007 Fair Premium Guide for Mason County Fairgrounds. Cmmr. Sheldon/Gallagher moved and seconded the Consent Agenda be approved as read. Motion carried unanimously. RE-aye; S-aye; G-aye. BOARD OF MASON COUNTY COMMISSIONERS’ PROCEEDINGS MAY 8, 2007 - PAGE 3 9. 9:30 a.m. Public Hearings and Items Set for a Certain Time 9.1 Public hearing for Road Vacation File No. 354, portion of Fourth Street in Union, continued from April 10, 2007. Rick Brush reported progress is being made, although the petitioner is asking for another continuance to May 22, 2007. There was no public comment. Cmmr. Sheldon/Gallagher moved and seconded to continue this public hearing to May 22, 2007 a 6:30 p.m. to allow time for the petitioner and his neighbor to conclude a settlement of a dispute related to the area to be vacated. Motion carried unanimously. RE-aye; S-aye; Gaye. 9.2 Public hearing to consider adoption of countywide Interim Fire Flow Standards for Group A Community Water Systems. Barb Robinson, Department of Community Development Director, presented the staff report. County staff has worked to develop Interim Fire Flow Standards for Group A Community Water Systems that will apply to both new and existing residential development. A technical review group consisting of several representatives from various small water systems throughout the county has been assisting with this project. The intent was to come up with standards that work for the small water system purveyors and will meet the Department of Health requirements. These standards provide flexibility for small water systems specifically in the upgrading of existing systems for residential development, in lieu of meeting the more stringent requirements for the International Fire Code. It is the County’s long-term goal to develop and adopt a Coordinated Water System Plan for the County. Cmmr. Gallagher pointed out the Firewise program encourages reduction of fires, he asked if they still have the latitude to increase the water storage in a Firewise community. Ms. Robinson replied they can upgrade the system. Cmmr. Sheldon spoke about the Firewise Program which is a very effective program for isolated communities and includes practices that homeowners can do, especially with wildfires. He thanked staff for working on this technical issue, they have come up with creative solutions with fireflow issues while not erring on the side that a small community can’t afford to upgrade their systems. Ms. Robinson thanked the communities for their input. She noted the work group included citizens, PUD and Department of Health staff. Cmmr. Ring Erickson noted this addresses residential, and industrial and commercial are being worked on. She verified that a Class A water system is defined as 15 or more service connections. She asked what nested storage is. Craig Haugen, Fire Marshal, gave a hand out regarding nested storage. He explained nested storage allows the use of a portion of the water for residential use while keeping what’s needed for fire flow. Cmmr. Ring Erickson encouraged staff to present the Firewise information to the local communities as summer approaches. BOARD OF MASON COUNTY COMMISSIONERS’ PROCEEDINGS MAY 8, 2007 - PAGE 4 Roy Robbins, Class A Water System owner – Grapeview, stated that dealing with county and state regulations are necessary but he finds there is a need to continue the orderly progression while awaiting decisions on issues that continually arise. He has waited three years for answers on some questions. Cmmr. Sheldon appreciates the comments, he has managed a private water system. He acknowledged it is difficult to progress while waiting for larger changes to happen. He hopes people find the product helpful. Mr. Robbins again stated that if he finds issues that need to be addressed, he would like answers in a timely manner. Cmmr. Gallagher/Sheldon moved and seconded to adopt the proposed ordinance amending Title 14, adding Chapter 14.18 entitled Interim Fire Flow Standards for Group A Community Water Systems. Approval of this ordinance will set interim standards in place. Motion carried unanimously. RE-aye; S-aye; G-aye. Ordinance No. 46-07 (Exhibit A) 10. Other Business (Department Heads and Elected Officials) 10.1 Announcement – Health Director. Betty Wing announced that Vicky Kirkpatrick has accepted the position of Mason County Health Director. She will begin work for Mason County in June. 10.2 Oakland Bay Shellfish Protection District Betty Wing gave an update on Oakland Bay. She stated that in August 2006, the WA State Department of Health downgraded a portion of the Oakland Bay shellfish growing area from Conditionally Approved to Prohibited due to high fecal coliform bacteria. The Final Order was issued on 11/15/2006. A comprehensive response strategy is being developed with the goal being to reopen the commercial shellfish beds. She noted that once a downgrade in classification has occurred in a shellfish growing area, the County Commission must create a shellfish protection district and establish a shellfish protection program to addresses causes of pollution, per RCW 90.72. The Commissioners will take action at their May 15, 2007 meeting to set the boundaries for the clean water protection district. Cmmr. Sheldon thanked staff for working on this issue. He noted the County is taking this very seriously. Cmmr. Gallagher stated he is looking forward to moving forward on this. There are many interested parties including the Tribes and citizens. Cmmr. Ring Erickson thanked the state agencies, staff and private citizens who have worked on this. This is a fragile body of water and she pointed out there are other fragile bodies of water in the County. She noted that Cmmr. Sheldon has suggested an innovative funding strategy. 11. Board’s Reports and Calendar - The Board reported on meetings attended the past week and announced their calendars for the upcoming week. 12. Adjournment - The meeting adjourned at 10:00 a.m. BOARD OF MASON COUNTY COMMISSIONERS’ PROCEEDINGS MAY 8, 2007 - PAGE 5 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _______________________________ Lynda Ring Erickson, Chair ATTEST: _______________________________ Tim Sheldon, Commissioner ______________________ Rebecca S. Rogers, Clerk of the Board _______________________________ Ross Gallagher, Commissioner
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