Lambton Kent District School Board

Lambton Kent District School Board
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of April 13, 2010 held at the Chatham Regional Education Centre
Page 1
PRESENT:
Trustees:
Staff:
Regrets:
Chair Carmen McGregor, Vice-Chair Jane Bryce, Randy Campbell,
Isabell Carter, Ruth Ann Dodman, David Goldsmith, Elizabeth Hudie,
Scott McKinlay, Paul Millman, Bruce Stonefish and James Townsend
Gayle Stucke, Director of Education and Secretary of the Board, Ron
Andruchow Superintendent of Business and Treasurer, Joy Badder, Jim
Costello, Dave Doey and Bert Phills, Superintendents of Education
Trustee Paul Millman, Student Trustees Hilary Lucio and Cassy McLeay
and Manager of Human Resources Mac Leitch
Recording Secretary:
Trish Johnston, Executive Assistant and Communications Officer
Call to Order:
Chair McGregor called the Meeting to order at 7:00 p.m. and asked that
members of the audience respect the order of the Meeting to avoid
disruption of the meeting.
#2010-104
Approval of the Agenda
April 13, 2010
Moved by Isabell Carter, seconded by Elizabeth Hudie,
“That the Agenda for the Regular Board Meeting Public Session of
April 13, 2010 be approved.”
CARRIED.
Declaration of Conflict of Interest:
No declarations of conflict of interest were issued.
#2010-105
Approval of Minutes
March 30, 2010
Moved by Scott McKinlay, seconded by David Goldsmith
“That the Board approve the Minutes of the Regular Board Meeting
of March 30, 2010.”
CARRIED.
Business Arising from the Minutes
Superintendent Badder updated the Board on the Early Learning Program
(ELP). She advised that the posting for the Early Childhood Educator (ECE)
position was being collaboratively created with the coterminous school
board. The hourly wage for the ECE position will be $19.40 (the Ministry
allocated wage) minimum. The before and after school program plans have
not been finalized.
#2010-106
Action of the Regular Board
Private Session be the Action of
the Board
Moved by Jane Bryce, seconded by Ruth Ann Dodman,
“That the Actions of the Board in Private Session be the Action of the
Board.”
CARRIED.
Presentations:
Presentation to Denise Emery.
Recipient of the Collaborative
Service Delivery Models for
Students with Autism Spectrum
Disorders Project Award
Director Stucke introduced Denise Emery, Ministry of Education Autism
Project Coordinator, and advised that she was recently honoured with an
award by the Minister of Education and the Minister of Children and Youth
Service. Denise received the award for her contribution as a Project Lead
for the Collaborative Service Delivery Models (CSDM) for Children and
Youth with Autism Spectrum Disorders (ASD) initiative. Denise was
recognized for her leadership that has proven significant in nurturing positive
and productive working relationships which have resulted in improved
transition planning and supports for children/youth and their families as they
moved into and through school. Her dedication and efforts have been
invaluable to all of those involved in the initiative and to both Ministries.
Denise commented on her experiences working on the project for the last
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of April 13, 2010 held at the Chatham Regional Education Centre
Page 2
three years. She is proud and excited that much of the training is now
embedded in the schools. Parental feedback indicates that they feel their
students are more engaged. She thanked the Trustees, Director, Senior
Administration, Special Education Team and school staff for supporting the
project.
Gregory Drive School
Presentation – Power of One
Project
Superintendent Doey introduced Lynn Sulman, Principal of Gregory Drive
Public School, to talk about their Power of One Project. Lynn explained that
it was part of the character development initiative to bring the character
attributes into the daily lives of the students. Teacher Markus Shoger
explained that the Power of One project was inspired by a bullying
presentation and focused on the fact that one person can make a difference
in the world. He challenged the students to take action and make positive
experiences in the community and to document the experience. He created
a PowerPoint presentation of the student experiences which he shared with
Trustees. Student representatives shared their personal Power of One
stories with Trustees.
Trustee Goldsmith thanked the Gregory Drive School representative for
sharing their belief of the Power of One and stated that the future of
Chatham Kent is in good hands.
Delegations:
Director Stucke explained that the three delegations listed on the Agenda
are part of the Accommodation Review process. Each Accommodation
Review Committee (ARC) is required to present a report to the Board with
recommendations for the Trustees to consider. The three ARCs have been
placed on the Board Agenda in the order that the ARC completed its
deliberations.
Petrolia Area of Schools
Accommodation Review
Committee (ARC) Presentation
Parent members Mary Braet, Judy Krall and Dean Melton presented the
report on behalf of the Petrolia Area of Schools ARC. Hillcrest Public
School, Queen Elizabeth II Public School, Lambton Central Centennial
Public School and Lambton Central Collegiate Vocational Institute were
involved in the ARC. They outlined the meeting dates and locations, what
transpired at each meeting and the options developed by the ARC. The
pros and cons of each option were discussed at the March 4 Meeting.
Members of the public shared their opinions. ARC members reached
consensus on the recommendation to the Board. It was the unanimous
decision of the voting members of the Petrolia and Area Schools
Accommodation Review Committee to recommend to the Lambton Kent
District School Board that additions be built at both Hillcrest and Queen
Elizabeth II Public Schools.
They explained that this option would be less disruptive to the school
communities and was supported by the parents. Parental input was
obtained through a survey. Chair McGregor thanked ARC members for their
delegation.
Ridgetown Area of Schools
Accommodation Review
Committee (ARC) Presentation
Parent members Susan Kelner, Heather Simpson and Jane Lawton
presented on behalf of the Ridgetown Area of Schools Accommodation
Review Committee (ARC). Ridgetown Public School, Ridgeview Moravian
Elementary School and Ridgetown District High School were involved in the
ARC.
They explained that the Ridgetown ARC followed a similar process as the
Petrolia ARC and commented on attendance at the meetings. They pointed
out that the Ridgetown schools were under review in 2002 and 2003 but
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of April 13, 2010 held at the Chatham Regional Education Centre
Page 3
resolution was not reached at the time due to a government moratorium on
school closures. The ARC put out three options at the third meeting and
reached a decision. It was the unanimous decision of the voting members
of the Ridgetown Accommodation Review Committee to recommend the
following:
1. The two elementary schools are consolidated into one new
elementary school.
2. Elementary education is structured with JK to Grade 6 students at the
site of the current Ridgeview Moravian Elementary School and Grade
7 and 8 students at Ridgetown District High School.
3. To address concerns and enhancements that are required as a result
of the school closure and reconfiguration of grades in the two
remaining Ridgetown Schools including:
 Safety issues, such as, bus area, crossing guards and sidewalks;
 Continuation of special programs, such as, Special Education and
Delaware Language;
 Continuation of community partnerships, such as, Ontario Early
Years and Day Care;
 Naming process to include the word “Moravian” as part of the new
school name;
 Facility improvements at Ridgetown District High School, such as,
new science labs and outdoor asphalt “play” area for grade 7 to 8
students;
 Facility enhancements at the current Ridgeview Moravian
Elementary School, such as, new gym and new washrooms.
4. Parents, staff, community members, and Delaware First Nations
partners are involved in the transition process, including the naming
of the new school, the design of the facilities, and the consolidation of
programs, resources, school traditions and School Councils.
Rationale was provided for the recommendations. The enrolment issues at
the schools were noted. They realize that boundary changes are not an
option so they are trying to use the schools in the most efficient manner.
She commented on the visit to the schools in Goderich. They were very
impressed with how it was working and felt it was very forward thinking and
progressive. Chair McGregor thanked the ARC members for the delegation.
Dresden Area of Schools
Accommodation Review
Committee (ARC) Presentation
Parent members Jodi Robb and Emily Faflak presented on behalf of the
Dresden Area of Schools Accommodation Review Committee (ARC).
Thamesville Area Central School, Zone Township Central School, DawnEuphemia School, Dresden Area Central School and Lambton-Kent
Composite School were part of the ARC. They explained their common
goal and referred to the Board’s Pupil Accommodation Policy advising that
this was the guiding principle the ARC wished to pursue and adapt. The
Dresden area ARC was unique consisting of small schools from small
communities. The ARC acknowledged the positive and negatives of
operating small schools. They feel it would be deleterious to any of the
communities if a school were to close. They have also determined that a
great majority of their families have chosen to live in smaller areas because
of the education they feel their children can acquire. Rural life is a choice.
They feel the Board began as a rural based board and if the smaller schools
begin to disappear so will the communities and the children. The
recommendation is not based on fear or sentiment but the overall well being
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of April 13, 2010 held at the Chatham Regional Education Centre
Page 4
of schools and communities. They feel enhancing the schools is preferable
and necessary to keep the Board viable. They provided rationale for the
various components of the ARC recommendation. The ARC has proposed
looking at the boundary between Dawn-Euphemia and Lambton Centennial
as they feel a change now could help reduce the issues both schools are
facing and avoid further concern on both ends of the spectrum. They
presented the unanimous decision of the voting members of the ARC:
To enhance all our existing community schools (including boundary
reconsideration):
• Recommend a boundary change to relocate students from
Lambton Central Centennial School to Dawn-Euphemia School;
• Pursue the sharing of facilities with St. Clair Catholic District
Board and lobby for a single education system;
• Place Vice Principals in schools and share Principals between
schools (twinning);
• Establish partnerships with other education groups, pursue
municipal opportunities and make buildings more community
user-friendly;
• Lobby for a review of the funding formula; and
• Form Community Committees (welcoming immigrant families,
welcoming everyone into our schools, language programs for
parents, tech classes to parents).
Trustee Goldsmith expressed unequivocal support for a single school
system and questioned if the ARC pursued this. Emily advised that Director
Stucke had spoken with the Director of the coterminous board and he
indicated that they are not willing to discuss it but the ARC members thought
that maybe it is something that they need to lobby the government over
because many Catholic schools have low enrolment as well.
Trustee McKinlay expressed appreciation to staff, principals, community
members and everyone involved in the ARC process for expressing their
thoughts and contributions for what the Board is trying to accomplish.
The ARC members requested that the Board discuss moving the April 27
Board Meeting to Lambton-Kent Composite School as it was a more central
location. They also asked that consideration be given to moving the June
22 Board Meeting to a more central location as well for easier access for
everyone involved.
Chair McGregor advised that all of the Trustees have been very involved in
reading about the ARCs on the Board’s website. She confirmed that
Trustees take the matter very seriously. She thanked everyone for
attending and participating in ARC meetings.
Regulations Accessibility Standards
Report B-10-53
Director Stucke advised that the Accessibility for Ontarians with Disabilities
Act (AODA) came into effect in 2005. The purpose of this Act is two-fold.
Firstly, it directs public sector institutions to develop, implement and enforce
standards for accessibility related to Customer Service, Transportation,
Information and Communication, Built Environments, and Employment.
Secondly, it provides for the involvement of persons with disabilities and
various community partners in the development of the proposed standards.
The target date for reaching this goal is no later than January 1, 2025. The
Board met the January 2010 compliance date for the Customer Service
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of April 13, 2010 held at the Chatham Regional Education Centre
Page 5
Standard. An additional statement needs to be added to the Board
regulation to indicate how the data on employee training will be maintained.
Moved by Elizabeth Hudie, seconded by James Townsend,
#2010-107
Regulations Accessibility Standards
Approved
2010/2011 School Year Calendar
Report B-10-54
“That the Board approve the revised regulations Accessibility
Standards.”
CARRIED.
Superintendent Badder advised that this is the time of year that the School
Year Calendar is established for the upcoming school year. Regulation 304,
School Year Calendar, Professional Activity Days outlines the requirements
for the preparation of the calendar. The 2010-2011 calendar provides for
196 possible school days between September 1, 2010 and June 30, 2011.
The school year shall include a minimum of 194 school days of which two
days must be designated as professional activity days with respect to
specific provincial education priorities as outlined in Regulation 304 and up
to four extra days may be designated by the board as professional activity
days. The remaining school days shall be instructional days. Boards may
designate up to ten instructional days as examination days. The
organization of the School Year Calendar, posed a unique challenge again
as there are not 194 possible school days between the day after Labour Day
and the last day of June, the traditional school calendar. For the 2010-11
school year, the proposed calendar includes one P.A. Day prior to Labour
Day, on Thursday, September 2nd. In meeting the requirements of section
11.02.4.2 of the ETFO Collective Agreement, the proposed school year
calendar is also designed in a Day 1–5 schedule. The Early Years’ AB
calendar has been coordinated with the Day 1–5 schedule.
Board and Statutory Holidays are as follows:
September 6, 2010
Labour Day
October 11, 2010
Thanksgiving Day Holiday
December 20-31, 2010
Christmas Break
February 21, 2011
Family Day
March 14 – 18, 2011
March Break
April 22, 2011
Good Friday
April 25, 2011
Easter Monday
May 23, 2011
Victoria Day
The six professional development days as chosen by the school year
calendar committee are:
Thursday, September 2, 2010
Friday, October 22, 2010
Friday, November 26, 2010
Wednesday, February 2, 2011
Monday, June 13, 2011
Thursday, June 30, 2011
Examination Days for secondary school students will be held:
Wednesday, January 26 to Tuesday, February 1, 2011 and Thursday,
June 23 to Wednesday, June 29, 2011.
The EQAO dates are:
Grade 3 & 6 Testing May 30 to June 10, 2011
Grade 9 Math 1st Semester
January 6 to 21, 2011
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of April 13, 2010 held at the Chatham Regional Education Centre
Page 6
Grade 9 Math OSSLT
#2010-108
2010/2011 School Year Calendar
Approved
2nd Semester
June 2 to June 17, 2011
March 31, 2011
Moved by Ruth Ann Dodman, seconded by Randy Campbell,
“That the Board approve the 2010/2011 School Year Calendar and
that the calendar by forwarded to the Ministry of Education as
required.”
CARRIED
#2010-109
Tender Awards – School Renewal
Projects
Report B-10-55
Superintendent Andruchow reported on the tender awards for partial roof
replacements at Brigden Public School, Northern Collegiate Institute &
Vocational School and Sarnia Collegiate Institute & Technical School.
Moved by David Goldsmith, seconded by Randy Campbell,
“That the Board award the tenders listed in Report B-10-55 to the
successful bidders, as identified for the school projects.”
The past weather related incident with a roofing project was mentioned.
CARRIED.
OPSBA Update
Report B-10-56
#2010-110
OPSBA Update
Trustee Goldsmith advised that the Board, in cooperation with our First
Nations partners, is hosting the OPSBA Regional Meeting on April 17, 2010
at the Walpole Island Elementary School. The meeting will start at 9:00
a.m. with presentations by the First Nations, and then at noon the regular
OPSBA meeting. Trustees were encouraged to attend. May 7 is the High
Class Art event in Chatham-Kent and Trustees were encouraged to attend.
The OPSBA Annual General Meeting is scheduled for June 3 to 6 in
Windsor. Trustees were reminded that the cutoff date for hotel reservations
was May 7, 2010.
Moved by David Goldsmith, seconded by James Townsend,
“That the Board receive the Ontario Public School Boards’ Association
Update.”
Trustee Hudie advised that the Sarnia Lambton Area Secondary Art show is
scheduled for June 12, 2010 and Trustees were encouraged to attend.
Trustee Goldsmith clarified why the information on the art show was
included in the OPSBA report.
CARRIED.
Special Education Advisory
Committee
Report B-10-57
#2010-111
Special Education Advisory
Committee
Trustee Hudie reported on the Special Education Advisory Committee
Meeting of March 25, 2010. A presentation on Bill 157 and the changes to
the Safe Schools section of the Education Act was provided. Members
were also provided with an update on the planned program reviews on
learning disabilities and giftedness. SEAC continued its review of the
Special Education Plan. Trustee Hudie expressed her delight that Denise
Emery was recognized by the province.
Moved by Elizabeth Hudie, seconded by James Townsend,
“That the Board receive the report from the Special Education
Advisory Committee.”
Trustee Townsend advised that he participated in the March 30 meeting
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of April 13, 2010 held at the Chatham Regional Education Centre
Page 7
with Deloitte Inc. representatives regarding the province wide review of
the School Health Support Services program.
CARRIED.
Native Advisory Committee
Report B-10-58
Trustee Stonefish commented on the work our Board is involved in which
has resulted in him receiving invitations to travel around the province and
share information. He reported on the Native Advisory Committee Meeting
of March 24, 2010. He commented on the various activities the local First
Nations are involved in at this time. Trustee Stonefish indicated that the
IEC/LKDSB Ojibway language project could be joined by two more boards.
The second annual Student Symposium was held on March 9 at
Wallaceburg District Secondary School. There were 13 workshops offered
and a concert by recording artist Derek Miller from Six Nations. A series of
four community consultations are planned - April 16 (Delaware Nation), April
27 (Aamjiwnaang), April 28 (Walpole Island), and May 19 (Kettle and Stony
Point). The focus of the consultations is to seek feedback and suggestions
on the implementation of the First Nation, Métis, and Inuit Education
Framework. Trustee Stonefish will be presenting at the OPSBA AGM. On
May 11, and May 12, the Board is hosting the London Regional Aboriginal
Education Symposium at Ridgetown District High School and the University
of Guelph – Ridgetown campus.
Information is available at
http://sites.google.com/site/lraes2010/.
#2010-112
Native Advisory Committee Report
Moved by Bruce Stonefish, seconded by David Goldsmith,
“That the Board receive the report from the Native Advisory
Committee.”
CARRIED.
Report from the Director of
Education
Report B-10-59
#2010-113
Report from the Director of
Education
Director Stucke reported on activities throughout the district and shared a
power point presentation demonstrating students caring for others on topics
such as fund raising efforts to help others, including Haiti, and Olympic
celebrations.
Moved by Elizabeth Hudie, seconded by Scot McKinlay
“That the Board receive the report Director’s Report.”
Vice-Chair Bryce congratulated everyone on their contributions to help Haiti.
CARRIED.
Speak Up Projects 2010
#2010-114
Speak Up Grants 2010
Superintendent Phills explained that the “Speak Up” Project was an initiative
supported through grants by the Ministry of Education. The project provides
opportunities for students to take action on issues that they feel is important
to them. Nine of our schools have received a “Speak Up” grant. Chatham
Kent Secondary School, John McGregor Secondary School, Lambton
Central Collegiate & Vocational Institute, North Lambton Secondary School,
Ridgetown District High School, Sarnia Collegiate Institute & Technical
School, Wallaceburg District Secondary School and Tecumseh Public
School. The projects cover topics such as anti-bullying, aboriginal
awareness, youth empowerment, and healthy students.
Moved by Ruth Ann Dodman, seconded by Randy Campbell,
“That the Board receive the report on the Speak Up Projects 2010.”
CARRIED.
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of April 13, 2010 held at the Chatham Regional Education Centre
Page 8
Financial report 2009/2010 School
Year Expenditures to February 28,
2010
Report B-10-60
#2010-115
Financial report 2009/2010 School
Year Expenditures to February 28,
2010
Superintendent Andruchow presented the financial report summarizing the
2nd quarter expenditures for the period from September 1 to February 28,
2010. The budget column is based on the updated revised budget
estimates. Additional Ministry funding outside of the Grants and the Board
Budget for several projects are not part of this financial report. This period
represents about 50% of those operating expenses that occur over 12
months, and between 50 – 55% of the salary and benefit portion of the
instructional operating expenses that occur over a 10 to 12 month period.
Moved by Jane Bryce, seconded by Isabell Carter,
“That the Board receive the financial report for the 2009/2010 school
year expenditures to February 28, 2010.”
It was noted that the occasional teacher budget was on target at this point
and commended the entire system for their efforts.
CARRIED.
New Business
Trustee McKinlay stated that at the Dresden Area ARC Meeting comments
were made asking that consideration be given to holding the next Board
Meeting at Lambton-Kent Composite School in Dresden. It was mentioned
again at this meeting at the end of the delegation by the Dresden Area ARC.
#2010-116
April 27, 2010 Board Meeting to be
held at Lambton-Kent Composite
School in Dresden
Moved Scott McKinlay, seconded by Ruth Ann Dodman,
“That the April 27, 2010 Regular Board Meeting be held at LambtonKent Composite School in Dresden.”
Trustees Townsend spoke in support of moving the Board Meeting to a
larger, more central facility.
Director Stucke confirmed that she would be presenting Administration’s
recommendations to the Board at the April 27, 2010 Meeting for information
only. Trustees would be asked to vote on the recommendations at the June
22, 2010 Regular Board Meeting. The Board could hear delegations at the
Regular Board Meetings in May and June.
Trustee Bryce explained why she could not support the Motion. She spoke
to process and questioned how the Board could guarantee that everyone in
the district would know the meeting location had been moved. She
commented that process guarantees fairness and that the Board uses
process so that the outcomes are perceived as being fair to all of the
electorates throughout the district. It was noted that moving the Board
Meeting could be precedent setting. The accommodation review/closure
process has changed and is different from the past when everyone began
the process knowing that the last meeting would be held in a central
location. There would be a cost to move a regular constituted meeting of the
board to another site.
Trustee Campbell commented on moving the meeting being precedent
setting, and questioned the costs involved and security. Director Stucke
confirmed there would be cost involved in terms of setting up microphones
(approximately $2,000) and the extra work required by our own people to
make the room arrangements at the school. It is not expected that this
meeting would be very contentious so security is not likely necessary but
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of April 13, 2010 held at the Chatham Regional Education Centre
Page 9
maybe worth consideration if the Board decides to hold the June 22 Meeting
at the school. It was confirmed that resource information available at the
Board Offices would not be available at the school.
Trustee McKinlay expressed respect for the comments shared and stated
that he believed that he needed to represent his constituents. If it is
precedent setting then maybe the Board should consider it in the future.
Trustee Goldsmith commented that the first Board Meeting he attended prior
to becoming a Trustee was held in the gym at LKCS. It involved the
potential closing of a high school in Chatham and he did not feel it
diminished anyone’s access but enabled people interested in the process
the right to observe the process.
Chair McGregor explained that a two thirds majority vote was required to
pass the Motion.
Trustee McKinlay called for a recorded vote.
Yes
No
Scott McKinlay
X
Bruce Stonefish
X
Elizabeth Hudie
X
Randy Campbell
X
David Goldsmith
X
James Townsend
X
Ruth Ann Dodman
X
Isabell Carter
X
Jane Bryce
X
Carmen McGregor
X
MOTION CARRIED.
Trustee Questions
In response to Trustee Carter’s questions, Director Stucke advised that
the approximate enrolment for a junior kindergarten to grade 6 school in
Ridgetown would be 317 students for the 2011/2012 school year.
The approximate enrolment for a grade 7 to 12 school in Ridgetown would
be 360 students with 81 students in grade 7 and 8 (3 classes of 27) and
279 students in grade 9 to 12 for the 2011/2012 school year.
Director Stucke confirmed that all of the information from the three ARCs
is available in the Accommodation Review Section on the Board’s website.
In response to Trustee Carter’s question about eLearning, Superintendent
Phills advised that there are a total of 70 students at Lambton-Kent
Composite School enrolled in eLearning courses (34 semester one and 36
semester 2) and 46 at Ridgetown District High School (27 semester 1 and
19 semester two. He will obtain the numbers for Blenheim District High
School.
Announcements
The next Board Meeting will be held on April 27, 2010 at Lambton-Kent
Composite School in Dresden, 7:00 p.m.
Adjournment
9:00 p.m.
There being no further business, Chair McGregor declared the meeting
adjourned at 9:00 p.m.
__________________________
Chair of the Board
__________________________________
Director of Education and Secretary of the Board
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