13-5029 Request for Bid Package

13-5029 Request for Bid Package
University of Wisconsin - Madison
REQUEST FOR BID
THIS IS NOT AN ORDER
AGENT: Vint Quamme
Questions regarding this bid – see Section 3.1
For Submittal of Bid Instructions – see Section #1.
OFFICIAL SEALED
CONTRACT NUMBER:
13-5029
Bid prices and terms shall be firm for sixty (60) days
from the date of bid opening, unless otherwise specified
in this Request for Bid by the UW-Madison Purchasing
Services.
ISSUE DATE: 9/27/12
DUE DATE: 10/15/12
2:00 PM CDT
If NO BID (check here)
and return.
Unless otherwise noted, public openings will be on the
date and time specified. Award(s), if any, will be made
as soon thereafter as possible.
The bid abstract will be on file and is open to public
inspection only after award determination has been
made.
DESCRIPTION
AIR FILTERS
for the period November 1, 2012 through October 31, 2013 or one year after date of award, and will be
automatically renewed for two (2) additional one-year terms.
The current contract may be viewed at http://www.bussvc.wisc.edu/purch/contract/wp5029.html.
In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge
that the UW-Madison Purchasing Services bid document on file shall be controlling. We certify that we have not, either directly
or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free
competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has
been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not
been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate
under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false,
misleading or missing information may disqualify the bid.
COMPANY NAME:
COMPANY STREET ADDRESS:
COMPANY CITY, STATE & ZIP:
SIGNATURE:
DATE :
TYPE OR PRINT NAME:
TITLE:
TELEPHONE NUMBER: (
)
FAX NUMBER:
EMAIL ADDRESS:
FEIN NUMBER:
DUNS #:
(
)
UNIVERSITY OF WISCONSIN
CONTRACT NO.: 13-5029
TABLE OF CONTENTS
SECTION #1: SUBMITTAL INSTRUCTIONS
PAGE
1-2
SECTION #2: GENERAL INFORMATION
2.1 Purpose
2.2 Definitions
2.3 Affirmative Action
2.4 Wisconsin Sales and Use Tax Registration
2.5 VendorNet
2.6 Orders
2.7 Electronic Commerce/Online Ordering
2.8 Electronic Commerce through University’s SciQuest Implementation
2.9 Campus Delivery Requirements
2.10 Parking
2.11 Promotional Materials
2.12 Supplier Diversity
3-6
SECTION #3: RFB PROCESS INSTRUCTIONS
3.1 Clarifications and/or Revisions through Designated Contact
3.2 Term of Contract
3.3 Conflict of Interest
3.4 Method of Bid
3.5 Method of Award
3.6 Samples and Evaluation
7-9
SECTION #4: BIDDER QUALIFICATIONS
4.1 Bidder Contact Information
4.2 Bidder Experience
4.3 Authorization
4.4 Client List/References
4.5 Fair Price Analysis
4.6 Minimum Order
4.7 Debarment
10
SECTION #5: PERFORMANCE AND CONTRACT REQUIREMENTS
5.1 Firm Prices and Discounts
5.2 F.O.B. Destination, Freight Prepaid and Allowed –AND/OR5.2 On Site Service
5.3 Timeliness of Delivery
5.4 Item Return Policy
5.5 Additional Items/Services
5.6 Acceptance and Testing (Post Award)
5.7 Invoicing Requirements
5.8 Shipments, Duplicates and Overshipments
5.9 Training
5.10 Insurance
5.11 Subcontracting
5.12 Activity Reports
5.13 Contract Termination
11-15
UNIVERSITY OF WISCONSIN
CONTRACT NO.: 13-5029
TABLE OF CONTENTS (cont.)
SECTION #6: SPECIFICATIONS
6.2 Warranty
6.5 Employee Identification
6.6 On-Site Demonstration
6.7 Environmentally Friendly (“Green”) Product
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
ATTACHMENT E
ATTACHMENT F
ATTACHMENT G
BIDDER RESPONSE SHEET
SPECIFICATIONS
ITEMIZED BID LIST
CLIENT REFERENCE LIST
BIDDER INFORMATION SHEET
STANDARD TERMS AND CONDITIONS
APPLICABLE FEDERAL RULES
PAGE
16-17
18-21
22-30
31-49
50
51
52-56
57-60
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 1 OF 60
INTRODUCTION
SECTION #1: SUBMITTAL INSTRUCTIONS
BIDS MUST BE DELIVERED TO:
Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 53715-1218.
NUMBER OF COPIES TO BE SUBMITTED:
Two (2) hard copies of the completed bids, including the signed original, may be mailed, delivered by Bidder, or by a thirdparty/courier service in a sealed envelope or package with the RFB number on the outside. Bids must be received
and date/time stamped prior to 2:00 p.m. CDT on the stated bid due date. Bids not so date/time stamped shall be
considered late. Late bids shall be rejected.
If hand delivering, call 608-262-1526 for assistance upon arrival.
If faxing or e-mailing, the University will accept completed bids faxed to (608) 262-4467 or e-mailed to
[email protected], provided (i) they are date/time stamped prior to 2:00 p.m. CDT on the stated bid due date AND (ii)
the number of copies indicated above are mailed or hand delivered to Purchasing Services, 21 N. Park Street, Suite 6101,
Madison, WI 53715-1218 by 2:00 p.m. CDT on the next business day following stated bid due date.
Submitting a bid to any other e-mail address than [email protected] does not constitute receipt of a valid bid by
Purchasing Services. Proof of transmission doesn't constitute proof of receipt. E-mail submissions must be a scanned
copy of the document with ACTUAL signatures and initials (not typed or electronic signatures), or those pages that
require signatures and/or initials must be signed and returned via fax (608-262-4467) and should be received prior to 2:00
p.m. CDT on the stated due date.
VENDOR NOTE: FOR THE PURPOSES OF THE RETURN ADDRESS LABEL, IF THE ADDRESS IS THE SAME AS
YOU LISTED ON THE REQUEST FOR BID FORM – YOU DO NOT NEED TO FILL OUT THE RETURN ADDRESS
LABEL.
RETURN ADDRESS LABEL:

OFFICIAL SEALED BID
NUMBER: 13-5029
DUE DATE: 10/15/12
TIME: 2:00 PM CDT
INSERT
VENDOR NAME HERE: ______________________________________
ADDRESS: ________________________________________________
________________________________________________
________________________________________________
UNIVERSITY OF WISCONSIN-MADISON
PURCHASING SERVICES
21 N PARK ST, SUITE 6101
MADISON, WI 53715-1218
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
1.1
BID RESPONSE REQUIREMENTS:
In order for your bid to be considered, the following forms/information must be completed and submitted as
part of your bid response. Failure to provide these forms/information with your bid submittal may disqualify
your bid.
1.
2.
3.
4.
5.
6.
1.2
CONTRACT NO.: 13-5029
PAGE 2 OF 60
Request for Bid Form (signed)
Bidder Response Sheet (including attachments as requested on Bidder Response Sheet).
Specifications, descriptive brochure and detail for the item(s) bid
Itemized Bid List
Client Reference List
Bidder Information Sheet
SEND TWO (2) COMPLETE SETS OF YOUR BID (If faxing or e-mailing your bid, one copy is sufficient – do
not submit twice).
RETAIN A COPY OF YOUR BID RESPONSE FOR YOUR FILES
NOTE: A “hard copy” version of each price book is required to be submitted with your bid. CD Rom
versions are preferred but a paper copy is acceptable. Electronic files only are NOT acceptable for
the purposes of the bid response. After award of the Bid, Departments will request paper copy,
electronic or CD Rom versions of the price book(s). Contractors must be able to provide the price
book in these formats if requested.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 3 OF 60
SECTION #2: GENERAL INFORMATION
Conditions of bid which include the word “must” or “shall” describe a mandatory requirement. All specifications are defined
as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification,
condition of bid or provide a specific item/service on the Itemized Bid List, Purchasing reserves the right to delete that
specification, condition of bid or item without having to complete the bid process again. FAILURE TO MEET A
MANDATORY REQUIREMENT SHALL DISQUALIFY YOUR BID. This contract bid document and the awarded
bidder’s (Contractor’s) response information shall become the Contract.
2.1
Purpose:
The University of Wisconsin-Madison, hereinafter referred to as the "University", through its Purchasing Services
Department, hereinafter referred to as "Purchasing," requests bids for the purchase of Air Filters.
All University of Wisconsin-Madison departments must be eligible to purchase from this contract.
Current Situation:
This contract is designed to offer users a variety of manufacturers and distributors from which they can purchase
specialized Air Filters and related accessories. The Manufacturers identified are now or have been used on
University of Wisconsin campuses for related applications. Users of the contract should note that some of the
items listed may be available under mandatory State of Wisconsin-Department of Administration (DOA) contracts.
State of Wisconsin Agency and Campus Customers will be required to review products offered through this
contract to insure that the products being purchased are not available under the mandatory DOA contract(s).
Scope:
The estimated annual item quantities identified on the "ITEMIZED BID LIST" are for bid purposes only and the
estimated annual value of this contract is $100,000.00.
See Specifications (Section 6 and Attachment B) and/or Itemized Bid List (Attachment C) for the minimum
acceptable specifications for items/services desired. The estimated item quantities identified on the Itemized Bid
List are for bid purposes only. The University does not guarantee to purchase any specific quantity or dollar
amount. This Contract must not be construed as mandatory upon any University campus, State agency or
municipality. The University reserves the right to issue separate bids when deemed in the best interest of the
University.
2.2
Definitions:
The following definitions are used throughout this document:
Agent means UW Madison Purchasing Agent responsible for this Request for Bid. Full contact information can
be found in Section 3.1.
Bidder means a firm submitting a bid in response to this Request for Bid.
CIC means Committee on Institutional Cooperation, a consortium of the Big Ten universities plus the University of
Chicago.
Contractor means successful Bidder awarded the bid.
Department means any UW-Madison Department.
DVB means Disabled Veteran-Owned Business.
MBE means Minority Business Enterprise.
Purchasing card means State credit card.
RFB means Request for Bid.
State means State of Wisconsin.
University and UW both mean University of Wisconsin-Madison.
WBE means Woman-Owned Business Enterprise.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
2.3
CONTRACT NO.: 13-5029
PAGE 4 OF 60
Affirmative Action:
As a State agency, the University requires Contractors issued any purchase order exceeding $25,000.00 to
provide an Affirmative Action Plan. Failure to comply appropriately with these requirements may lead to your
company being banned from doing business with any agency of the State of Wisconsin. Additionally, failure
to comply with this requirement may result in termination of this contract and withholding of payment. On the
Bidder Response Sheet provide the requested information.
For additional information see Section 17.0 of the Standard Terms and Conditions
(http://www.bussvc.wisc.edu/purch/stdterms1.html). Some exceptions may apply. FAQ info is available at:
http://www.bussvc.wisc.edu/purch/VendorInfo/AffAction/AffirActionInfo.html. Instructions for completing a plan are
available upon request.
2.4
Wisconsin Sales and Use Tax Registration:
No award can be made to a vendor who is not in compliance with Sec. 77.66 of the Wisconsin State Statutes
(vendornet.state.wi.us/vendornet/wocc/certtax.asp) relating to sales and use tax certification.
If you have not established a certification for Collection of Sale and Use Tax status with the Wisconsin Department
of Revenue, the University and any other state agency can not issue any purchase orders to your firm. For
additional information see http://www.dor.state.wi.us/html/vendlaw.html
2.5
VendorNet:
The State of Wisconsin has implemented a web-based registration system called “VendorNet” to enable
registered vendors to receive notice of all Official Sealed Bids/Request for Proposals (over $50,000.00) as solicited
by all state agencies.
To obtain information on the state’s bidder registration, visit the VendorNet Web site at http://vendornet.state.wi.us
or call the VendorNet Information Center (1-800-482-7813). In the Madison area, call 264-7898.
2.6
Orders:
Under this contract, Specific order(s), Contract blanket order(s), or Purchasing Card orders (defined below) may be
issued to the Contractor(s). Bidder should identify method by which you will accept orders against this contract
(e.g. e-mail, fax, internet, mail, phone, etc.).
2.6.1 Specific order(s): issued as one-time orders.
2.6.2 Contract blanket order(s): issued for a specified period of time, to allow departmental personnel to issue
releases against the Contract blanket order(s) as needed.
2.6.3 Purchasing Card order(s): issued as one-time order(s).
2.7
Electronic Commerce/Online Ordering:
Customers of this contract may want to take advantage of electronic ordering and “E-Commerce” opportunities that
may be offered by the Contractor. If electronic ordering methods are used, the following conditions will apply:
The terms of this RFB will take precedence over any auxiliary or ancillary contract that may be accepted by any
employee of the University or State. Any terms, conditions, clauses or specifications that are not consistent with
the terms, conditions, or specifications of the RFB will be considered null and void and will not be enforceable by
the Contractor unless agreed to in a written amendment format signed by the Contract Administrator. These
contracts include, at a minimum, “Wrap Around”, “Click and Wrap”, Electronic Commerce contracts, auxiliary or
ancillary service contracts, or any other additional contracts that further define or add additional service elements
to the master contract.
2.8
Electronic Commerce through University’s SciQuest Implementation:
The University’s electronic commerce (e-commerce) model for ordering may be implemented during the term of
this contract. This model will require a business-to-business link between the contractor’s e-commerce system
and the University’s SciQuest system (currently under development).
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
2.9
CONTRACT NO.: 13-5029
PAGE 5 OF 60
2.8.1
Electronic Ordering Process
The University provides access to over 13,000 customers who have purchased product through the
University’s e-commerce site (traditionally called “Materials Distribution Services” or “MDS”) since 2006.
This connection eliminates the need for the Contractor to set up individual accounts for University
customers.
2.8.2
Electronic Payment Process
The University pays 100% of invoices within 20 days for all end user purchases ordered through the
University’s e-commerce site; disputed charges are corrected via credits. Invoices are receipted
electronically on a daily basis, and no credit cards are utilized. This minimizes the Contractor’s accounts
receivable processes, and alleviates payments to a bank for credit card processing.
Campus Delivery Requirements:
2.9.1 Delivery of orders shall be made to University departments five days per week, Monday through Friday,
during normal University business hours.
2.9.2 The University of Wisconsin-Madison no longer permits access to trucks over 30 ft. in length on several
designated streets on this campus. The exceptions are trucks necessary for the delivery or pick up of
perishable commodities, private construction vehicles, vehicles carrying radioactive materials, and campus
service vehicles. For specific policy language, a campus map and restrictions, see the University
Transportation Services website at http://transportation.wisc.edu/resources/large_truck.aspx.
2.9.3 This contract requires that Contractor deliver goods to the stated delivery address in accordance with the 30’
truck policy referenced in Section 2.9.2 above. Any unique delivery arrangements must be pre-approved by
contacting the ordering department or Material Distribution Services (MDS) at (608) 497-4432. MDS
reserves the right to charge Contractor reasonable material handling fees for any deliveries they make for
the Contractor.
2.9.4 Please note that the filters to be ordered for Lot 8 are required to be stretch wrapped, palletized and
identified by wrap color or other unique method to prevent repalletizing/”breaking down” of pallets between
shipment and delivery at UHS. Bidders must identify how they will respond to this request on the Bidders
Response Sheet.
2.10
Parking:
University parking is very limited. Each Contractor and/or Contractor employee(s) shall make their own
arrangements for parking through UW Transportation Services at 610 N. Walnut Street, WARF Building Room
#120, Madison, WI 53726 (608) 263-6667. No additional Contractor costs will be allowed for parking fees or
violations. Unauthorized vehicles parking in University lots or loading docks without permits will be ticketed and/or
towed.
2.11
Promotional Materials/Endorsements:
Contractor agrees that they will not use any promotional or marketing material which states expressly or implies
that the University endorses either the Contractor or any party related to the Contractor or this Contract.
2.12
Supplier Diversity
2.12.1 Minority Business Enterprise Program (MBE)
The State of Wisconsin is committed to the promotion of minority business in the state's purchasing
program and a goal of placing 5% of its total purchasing dollars with certified minority businesses.
Wisconsin Statutes. The University of Wisconsin-Madison is committed to the promotion of minority
business in the state's purchasing program.
The State of Wisconsin policy provides that minority-owned business enterprises certified by the
Wisconsin Department of Commerce, Bureau of Minority Business Development should have the
maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly
urged to use due diligence to further this policy by awarding subcontracts to minority-owned business
enterprises or by using such enterprises to provide goods and services incidental to this agreement, with
a goal of awarding at least 5% of the contract price to such enterprises.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 6 OF 60
The supplier/contractor shall furnish appropriate information about its effort to achieve this goal, including
the identities of such enterprises certified by the Wisconsin Department of Commerce and their contract
amount.
A listing of certified minority businesses, as well as the services and commodities they provide, is
available from the Department of Administration, Office of the Minority Business Program, 608/267-7806.
The listing is published on the Internet at: http://www.doa.state.wi.us/mbe/report2.asp?locid=0
2.12.2
Disabled Veteran Owned Business (DVB)
The State of Wisconsin policy provides that Disabled Veteran-Owned businesses certified by the
Wisconsin Department of Commerce should have the maximum opportunity to participate in the
performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this
policy by awarding subcontracts to Disabled Veteran-Owned businesses or by using such enterprises to
provide goods and services incidental to this agreement.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 7 OF 60
SECTION #3: RFB PROCESS INSTRUCTIONS
3.1
Clarifications and/or Revisions through Designated Contact:
All communications and/or questions in regard to this request should be in writing and must reference the bid
number. Bidders are encouraged to FAX or e-mail written questions to the Agent. Verbal questions, when
permitted, must be directed to the Agent.
If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this
RFB, they have five (5) business days after the bid issue date and time to notify, in writing, the Agent at the
address shown below of such error and request modification or clarification of the RFB document. All written
questions will be responded to in writing and provided to all bidders.
ADMINISTRATIVE:
Vint Quamme
UW Purchasing
21 N Park St, Suite 6101
Madison, WI 53715-1218
E-mail: [email protected]
PHONE 608/262-1147 -- FAX 608/262-4467
If a Bidder fails to notify the Purchasing Office of an error in the RFB document which is known to the Bidder, or
which should have reasonably been known to the Bidder, then the Bidder shall submit a bid response at the
Bidder’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation
time by reason of the error or its later correction.
In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of
this RFB, amendments and revisions will be provided to all recipients of this initial RFB.
3.2
Term of Contract
The initial term of this contract shall be November 1, 2012 (CONTRACT START DATE) or date of award, through
October 31, 2013 (CONTRACT END DATE) or one (1) year after date of award. This contract will be automatically
renewed for two (2) additional one-year terms, unless Purchasing is notified, in writing, by the Contractor; or
notifies the Contractor, in writing, 30 calendar days prior to expiration of the initial and/or succeeding Contract
term(s).
3.3
Conflict of Interest:
By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that
interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and
another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the
University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than
in his or her official capacity and scope of employment.
3.4
Method of Bid:
Bidder must submit a unit net price, and extended price for each item listed, and a total price by lot
(Lots 1-9) and a Lot Total for all lots as designated on the Itemized Bid List. All prices listed should be in US
dollars unless otherwise indicated.
-AND3.4
Method of Bid:
Bidder must submit a bid in the form of a percent discount from the most current price list identified on the Itemized
Bid List for each lot. Bidder must identify current price list by title and date on the Itemized Bid List if the University
has not identified it above.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
3.4.1
CONTRACT NO.: 13-5029
PAGE 8 OF 60
For Non-Listed, Related Items: Bidder shall submit on the ITEMIZED BID LIST a discount from current
manufacturer's published price list. Bidder must identify by title and date which price list is being used.
Discounts bid must be rounded to whole numbers, (e.g., 54% or 48%, NOT 54.2% or 48.1%) from the
price list. Failure to provide the rounded discount as requested may result in rejection of your bid for nonspecified, related items.
If there is more than one price list, each price list and the related discounts should be identified. If the
price list(s) has more than one price column, Bidder must identify from which price column discounts are
taken.
3.4.2
If the price list includes more than one column, bidder must identify to which column the percent bid is
applied or your bid for that manufacturer and lot may be disqualified. If not identified by the bidder, the
UW may use the highest priced column for award consideration.
The column identified shall be used as the basis for award consideration as necessary and all
subsequent orders unless a lower priced column is negotiated by the parties.
3.4.3
3.5
Bidder should identify any abbreviation or designation that will be used on invoices to identify
manufacturer or brand being billed.
Method of Award:
Award shall be made on the basis of the lowest total for each lot which is judged to be in the best interest of the
University. Bids that state the University shall guarantee a specific quantity or dollar amount will be disqualified.
Supplier Diversity Preferences
State of Wisconsin agencies may make awards to certified Minority Business Enterprise (MBE), or Disabled
Veteran-Owned Business (DVB) firms submitting the lowest qualified bid when that qualified bid is not more than
5% higher than the apparent low bid.
3.5.1
Volume discounts shall not be considered when determining award. However, they shall apply to orders
issued on this contract.
3.5.2
It is intended that the entire award shall be to a single bidder for each lot. However, to insure
item(s)/service(s) meet the University’s specifications and will be completed within the time required, the
University may award a primary and secondary Contractor(s).
3.8.3
The University reserves the right to make an interim award and to require proof of performance through a
“trial” period of up to six months before awarding a final Contract. During this “trial” period, the University
shall review the Contractor's performance, including invoicing requirements, to ensure complete
compliance with the Contract.
If deficiencies are not remedied to the complete satisfaction of the University, the “trial” period shall be
canceled and award shall be made to the next lowest responsible bidder. The final interim award
decision rests with the University based upon the data it collects.
If the Contractor's performance demonstrates that the Contractor is capable of complete compliance with
the contract on a continuous basis for the six-month trial period, the University shall make a final award
for the contract.
3.5.4
Non-listed catalog items with percentage discount shall not be used to determine award unless
there is a tie bid. However, failure to provide discount percentage and catalog/price list shall
result in disqualification of your bid.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
3.6
CONTRACT NO.: 13-5029
PAGE 9 OF 60
Samples and Evaluation:
3.6.1 Bidder may be requested to submit a no-charge sample upon request after bids are opened for bid
evaluation purposes or verification of item/service bid.
3.6.2 Samples required shall be delivered to the designated location no later than the date and time specified by
the University.
3.6.3 Failure to deliver samples within time designated may disqualify your bid.
3.6.4 All samples provided by the Bidder(s) shall be evaluated by the University in an identical manner to
determine whether the items/services bid conform with bid specifications.
3.6.5 Samples provided by the bidder and NOT meeting bid specifications shall be rejected and the bid submitted
may be disqualified if the Bidder cannot provide a sample meeting specifications.
3.6.6 The Bidder will be notified in writing by the University to pick up samples, at the bidders’ expense, within 14
working days of date of such notification. Any samples not picked up in the designated time period may be
disposed of as the University sees fit.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 10 OF 60
SECTION #4: BIDDER QUALIFICATIONS
To be eligible for a Contract award, you must be qualified and able to provide the following as required or your bid will be
disqualified (respond on "Bidder Response Sheet".)
4.1
Bidder Contact Information:
Bidder must designate a person(s) to provide information on: Contract Problems, Contract Renewal/ Cancellation,
Invoice Information, Ordering/Expediting, Returns, Supplier Diversity, Affirmative Action and Sales Representative.
(See Attachment A – Bidder Response Sheet)
4.2
Bidder Experience:
Bidder (company or its principals) must be in the business of providing Air Filters item/service and must have done
so for the past three (3) years.
4.3
Authorization:
Bidder must be an original manufacturer, authorized distributor, or dealer authorized by manufacturer with service
and repair capabilities for the item. (On Bidder Response Sheet identify account number with manufacturer, as
applicable.)
4.4
Client List/References:
Bidder must supply (upon request) (with their bid) a client list of three (3) firms to which similar items/services have
been provided during the past three (3) years to a comparable sized institution or company (see Attachment D). If
contacted, information received from those clients will be used to determine whether bidder can reasonably meet
contract requirements and specifications. Client references may be used in the award consideration.
4.5
Fair Price Analysis:
Purchases made under this contract may require further fair price analysis if only one bidder responds. Bidders
should identify on the Bidder Response Sheet the type of documentation they will provide (i.e. published price list,
list of previous buyers, etc.) to allow the University to complete this analysis. The awarded Bidder will be required
to provide this documentation prior to the order being issued.
4.6
Minimum Order:
Bids that require any minimum order quantity or dollar amount shall be disqualified.
4.7
Debarment
Federal Executive Order (E.O.) 12549 “Debarment“ requires that all contractors receiving individual awards, using
federal funds, and all subrecipients certify that the organization and its principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing
business with the Federal Government. By signing this document you certify that your organization and its principals
are not debarred. Failure to comply or attempts to edit this language may disqualify your bid. Information on
debarment is available at the following websites: www.epls.gov and
https://www.acquisition.gov/far/current/html/Subpart%209_4.html.
.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 11 OF 60
SECTION #5: PERFORMANCE AND CONTRACT REQUIREMENTS
5.1
Firm Prices and Discounts:
Pricing for this bid is in two categories. The first category is for specific items listed on Itemized Bid List. The
second category is for non-listed, related items from manufacturer's catalog or item list.
5.1.1
5.1.2
Specific Items Listed on Itemized Bid List:
5.1.1.1
For specific items listed on the Itemized Bid List, prices must remain firm for the initial contract
term. Prices established may be lowered due to general market conditions.
5.1.1.2
Price increase requests proposed after the initial Contract term must be received by
Purchasing in writing 30 calendar days prior to the effective date of proposed increase for
acceptance or rejection. Proposed price increases are limited to fully documented cost
increases submitted with the request. If Purchasing deems cost increases are not acceptable,
it reserves the right to rebid the contract in whole or part or to negotiate price increase
requests with the Contractor. Acceptance of the price increases shall be in the form of an
amendment to the contract publication.
5.1.1.3
Price increases must be labeled with the contract number and be submitted in the same
format as the original Itemized Bid List. Any price increase requested that is not submitted in
the proper format may be rejected.
Non-Listed, Related Items:
5.1.2.1
The University requests that all non-listed, related items available from the manufacturer be
made available at a single percentage discount from the manufacturer's catalog or price list
identified by the bidder on the Itemized Bid List.
5.1.2.2
Percentage discount(s) for non-listed, related items must remain firm during the initial and
each succeeding Contract term; or may be renegotiated by the University and the Contractor.
5.1.2.3
Two (2) CD Rom copies of the price list in Excel, Word or PDF format of the manufacturer
catalog or price list for the non-listed, related items should accompany your bid response.
After award, Contractor must also provide copies to Purchasing and University departments
upon request.
5.1.2.4
Should price lists change for non-listed, related items during the Contract term, it is the
responsibility of the Contractor to submit a letter, referencing the Contract number, and send
(1) CD Rom copies of the price list in Excel, Word or PDF format of the new price list or
revised portions, to Purchasing, 30 days prior to any price increase becoming effective.
Invoices shall be audited using the most current price list on file in Purchasing on the date
order was placed. An acceptance of the price list change will be in the form of an amendment
to the Contract publication.
5.1.2.5
Price lists should be labeled with the contract number, and lot(s) and manufacturer(s) if
applicable, to which they apply.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
5.2
CONTRACT NO.: 13-5029
PAGE 12 OF 60
F.O.B. Destination, Freight Prepaid and Allowed: (vendor responsible for freight costs with ownership
changing at UW delivery location):
Delivery will be made by common carrier or Contractor’s truck, with unloading to be performed by the
carrier/contractor and carton(s) transported to the interior/ground floor or inside dock at various locations. Bid
prices must include all packing, freight, insurance charges and installation/operation manuals.
If bidding other than F.O.B. Destination, as stated, F.O.B. point and shipping charges must be identified on the
Itemized Bid List. This cost will be added to the bid total for determining the award.
Please note special palletizing requests identified in 2.8.4 above.
Delivered Duty Unpaid (DDU). Bidders must include costs from bidders door to port of destination and local
delivery charges. The University will be responsible for all United States duty fees, port of entry documentation
fees, custom clearance, tax, etc., if applicable.
Indicate on the Bidder Response Sheet the Country of Origin and Shipping Point.
NOTE: As necessary, awarded Contractor must use the University's contracted customs broker, to be
identified on the purchase order.
Custom duty costs and forms (if applicable) will be handled by the University through the University’s contracted
customs broker.
Failure to bid FOB DESTINATION, FREIGHT PREPAID AND ALLOWED in bid price or discount may disqualify
your bid.
-AND/OR5.2
On Site Service:
In carrying out the scope of this Contract, the Contractor shall be required to perform services on University
property. Bidders cost must include all transportation charges.
5.3
Timeliness of Delivery:
Delivery is desired on or before 30 days after Receipt of Order (ARO) but must be less than 45 days ARO. State if
this requirement can be met. If unable to deliver by the stated date, please indicate on the Bidder Response
Sheet the earliest delivery date possible. Timeliness of delivery may be used in evaluation for bid award.
The Contractor is required to notify the ordering department of any back order, discontinuation of item(s) or other
delays in shipping within 24 hours of receipt of order or release against existing order(s).
All shipments must have packing slips included with each order.
All shipments must be shipped complete unless otherwise agreed to by the customer. No partial shipments will be
accepted without prior approval by the customer. All shipments must be completed in full no later than 45 days
after the original orders are placed.
All backorders must be filled without reorders being done.
5.4
Item Return Policy:
Contractor should provide for return of items ordered in error for up to 30 calendar days from receipt with the
University paying only the return shipping costs. Bidder should indicate in detail on the Bidder Response Sheet
their company’s return policy.
5.5
Additional Items/Services:
Similar items/services may be added to this Contract provided it was mutually agreeable to both Purchasing
Services and the Contractor. Scope of work and pricing (including discounts) must be consistent with the current
contract items/services.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
5.6
CONTRACT NO.: 13-5029
PAGE 13 OF 60
Acceptance and Testing (Post Award)
Acceptance testing will occur within 30 days after the item/service has been delivered. Acceptance testing will be
performed by the University and will consist of verification of the specifications and performance requirements.
If the item/service does not meet specification or performance requirements, the Contractor will have 7 days to
meet requirements. If after this time period the item/service still does not meet specifications or performance
requirements, the Contractor agrees to remove the item and return any payments that may have been made.
The Department Building Manager or his/her designee, is the only authorized person who can sign an acceptance
form. The warranty period will begin following the successful acceptance testing.
5.7
Invoicing Requirements:
Invoices for Purchase Orders:
5.7.1
Contractor must agree that all invoices and purchasing card charges shall reflect the discounts and net
prices established for the items/services on this contract for all orders placed even though the contract
number and/or correct prices may not be referenced on each order or at time of purchasing card order.
The University must meet a statutory mandate to pay or reject invoices within 30 days of receipt of
properly submitted invoices by University Accounts Payable. Before payment is made, Accounts Payable
must verify that all invoiced charges are correct per this Contract. Only properly submitted invoices will
be officially processed for payment. The Prompt Payment Policy requires that your invoices be clear and
complete and in conformity with the list below and must be itemized showing:








Contractor name
remit to address
purchase order number
release number if given
date of order/release
item manufacturer’s name or abbreviation (if applicable)
complete item description including catalog, model and/or stock number(s) identical to those stated in
bid
prices per the Contract
The original invoice must be sent to University Accounts Payable, 21 N Park St, Suite 5301, Madison, WI
53715-1218 unless the customer identifies and establishes a different bill-to location.
Purchasing Card:
Order confirmation shall contain the same detail as listed in Section 5.7.1 and should be sent to the address given
at the time of the order is placed.
5.7.2
5.8
In some cases and at the discretion of the University department customers, final payment may not be
made until the item/service meets specifications and has been accepted by the University.
Shipments, Duplicates and Overshipments:
Upon notification by the University of a duplicated order or overshipment or damaged product, the items identified
must be removed at the Contractor's expense. If the duplicated or overshipment items are not removed within 30
days of written notification, the University reserves the right to dispose of them as its own property and shall not be
held liable for any cost for the items. Damaged product will be returned or disposed of based on the customer and
Contractor’s agreement.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 14 OF 60
5.9
Training:
If requested, Contractor must provide personnel with instructions on set-up, “best use” and operation of the items
at no charge to the customer. Training requirements will be negotiated with the Contractor if not specified in the
bid specifications.
5.10
Insurance:
The Contractor shall maintain insurance levels as required in Standard Terms and Conditions, Section 22.0. A
certificate of insurance must be provided upon request and provided on an annual basis throughout the term of the
Contract.
The Contractor shall add: “The Board of Regents of the University of Wisconsin System, its officers,
employees” and agents as an ‘additional insured’ under the commercial general, automobile and Contractor’s
liability policies.
5.11
5.12
Subcontracting:
5.11.1 Any Contract resulting from this bid shall not be, in whole or in part, subcontracted, assigned, or
otherwise transferred to any Subcontractor without prior written approval by Purchasing. Upon request
Contractor must provide Subcontractor’s complete contact information including EIN# (TIN#, SS#) and
signed W-9 form.
5.11.2
The Contractor shall be directly responsible for any subcontractor's performance and work quality when
used by the Contractor to carry out the scope of the job. University reserves the right to assess Contractor
Liquidated Damages in excess of the contract amount for Subcontractor’s failure to perform or inability to
complete required project milestones.
5.11.3
Subcontractors must abide by all terms and conditions under this Contract.
5.11.4
If Subcontractors are to be used, the Contractor must clearly explain their participation, deliverables, and
project milestones prior to commencing work.
Activity Reports:
Contractor must be able to report on an semi-annual basis all items/services purchased against this contract
during the designated report period, including but not limited to:




5.13
date of order/release
item manufacturer’s name or abbreviation (if applicable)
complete item description including catalog, model and/or stock number(s) identical to those stated in bid
prices per the Contract
Contract Termination:
5.13.1 The University may terminate the Contract at any time, without cause, by providing 15 days written notice
to the Contractor. If the Contract is so terminated, the University is liable only for payments for products
provided or services performed, to the extent that any actual direct costs have been incurred by the
Contractor pursuant to fulfilling the contract. The University will be obligated to pay such expenses up to
the date of the termination.
5.13.2 Shall either party fail to perform under the terms of this Contract; the aggrieved party may notify the other
party in writing of such failure and demand that the same be remedied within 15 calendar days. Should
the defaulting party fail to remedy the same within said period, the other party shall then have the right to
terminate this Contract immediately. Performance failure can be defined as but not limited to: improper
substitution of products, failure to deliver on a timely basis, failure to deliver as FOB D, continuing ongoing
invoicing issues, ongoing issues of delivering damaged or faulty products, failure to respond to
communication requests on an ongoing basis or failure to provide any of the Terms, Conditions,
Specifications or Special Conditions of Bid.
5.13.3 If at any time the Contractor performance threatens the health and/or safety of the University, its staff,
students or others who may be on campus, the University has the right to cancel and terminate the
Contract without notice.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 15 OF 60
5.13.4 Failure to maintain the required Certificates of Insurance, Permits and Licenses shall be cause for
Contract termination. If the Contractor fails to maintain and keep in force the insurance as provided
in Standard Terms and Conditions, Section 22.0, the University has the right to cancel and terminate
the Contract without notice.
5.13.5 If at any time a petition in bankruptcy shall be filed against the Contractor and such petition is not
dismissed within 90 calendar days, or if a receiver or trustee of Contractor's property is appointed and
such appointment is not vacated within 90 calendar days, the University has the right, in addition to
any other rights of whatsoever nature that it may have at law or in equity, to terminate this contract by
giving 10 calendar days notice in writing of such termination.
5.13.6 All notices of performance failure must be submitted in writing to Purchasing, 21 N Park St, Suite
6101, Madison, WI 53715-1218. Purchasing shall be final authority for all performance failure
determinations not resolved through the ordering department.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 16 OF 60
SECTION #6 SPECIFICATIONS
SPECIFICATIONS OF ITEM(S)/SERVICE(S) TO BE PROVIDED: (see Attachment B)
See Specifications (Section 6 and Attachment B) and/or Itemized Bid List (Attachment C) for the minimum acceptable
specifications for item(s)/service(s) desired. If you are bidding alternate item(s)/service(s), provide complete
specifications, documents and materials showing performance features and details for the item(s)/service(s) you propose
to furnish for the item(s)/service(s) being bid. For alternate item(s)/service(s) being bid, the Bidder must clearly identify by
manufacturer’s name, catalog and model number. See Standard Terms and Conditions, Sections 1.0, 2.0, 3.0 and 5.1.
Lot 1 only has identifications of prequalified filters. There are no prequalification requirements for any of the other lots
identified.
Failure to provide product specifications and information for item(s)/service(s) bid may disqualify your bid. The University
will be the sole judge of equivalent acceptability between Bidders responses.
UW Specifications may not be revised without an official written amendment issued by Purchasing.
6.1
6.2
The Bidder’s response must be clearly identified by manufacturer and catalog/model/stock number and/or
appropriate identification as requested on the Itemized Bid List. The manufacturer’s items shown on the Itemized
Bid List are currently being used at UW-Madison. Bidder may offer alternate manufacturer(s) item(s) believed to
be an equal to those listed. Any alternate item(s) bid must be clearly identified by manufacturer and catalog,
model or stock number. Adequate detailed specifications of the alternate item offered must be included with your
bid to establish equivalency and to insure that the item being bid meets all specifications.
6.1.1
All test results must be based on our specific requirements listed in the General Specifications for Lot
1 through Lot VI. Particular attention will be given to the construction, efficiency, air flow resistances
and test certification of all proposed materials. BIDS WHICH ARE NOT ACCOMPANIED BY
LABORATORY TEST RESULTS WILL BE DISQUALIFIED.
6.1.2
Bidder is to enter on the Bidder Response Sheet the manufacturer and model number of filters tested.
6.1.3
Adequate detailed product information and independent testing lab reports not more than six years
old must be submitted with the bid to establish equivalency. Failure to provide product information
may result in disqualification of your bid. UW-Madison will be the sole judge of acceptability. Refer to
Standard Conditions of Bid Items 1.0, 2.0, 3.0, 4.0 and 5.1
6.1.4
All test results must be based on our specific requirements listed in the General Specifications for Lot
1 through Lot VI. Particular attention will be given to the construction, efficiency, air flow resistances
and test certification of all proposed materials. BIDS WHICH ARE NOT ACCOMPANIED BY
LABORATORY TEST RESULTS WILL BE DISQUALIFIED.
6.1.5
Bidder is to enter on the Bidder Response Sheet the manufacturer and model of filters tested.
Warranty:
Contractor must honor, at a minimum, the manufacturer's standard warranty on items and/or parts purchased
under this contract. Bidder should indicate warranty term on Bidder Response Sheet and should enclose standard
warranty documents with your bid.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 17 OF 60
6.3
Purchasing shall have the option to contract with another vendor to purchase product if Contractor is unable to
provide product for any reason or make necessary deliveries on a timely basis.
6.4
In the event of an emergency situation (pandemic, snow storm, etc.), Contractor may be requested to provide the
University with the items/services on this bid as required. An emergency preparedness plan to serve the University
and the items/services that are available to meet emergency needs should be provided if requested. Minimally,
this plan should include emergency contact information, product and service level availability, staffing, equipment,
and logistics plan.
6.5
Employee Identification:
All Contractor’s employees, while working on University property, must wear a clearly displayed photo identification
badge or uniform showing name of employee and/or company represented. Any identification must be provided by
the Contractor at the Contractor’s cost. Badges must be available but will not be required to be worn when
protective clothing and respiratory protection is required.
6.6
On-Site Demonstration:
An on-site demonstration of any product may be required for evaluation purposes. This demonstration is to be
without expense or obligation to the University. The University will not be liable for any loss or damage. If
requested, the demonstration must occur within 14 working days or as negotiated with the Contractor.
6.7
Environmentally Friendly (“Green”) Product:
Contractors are encouraged to identify products that are made of recycled products, that use environmentally
friendly production methods, or that can be recycled at the end of their service life. The UW will make every effort
to purchase “Green” products wherever feasible or possible based on individual project needs and funding
available.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 18 OF 60
ATTACHMENT A: BIDDER RESPONSE SHEET
NOTE: This form must be returned with your bid response. Numbers for each question below refer to the
corresponding section of this document that explains the requirement. Bidder may attach additional relevant information
to their bid response; identify sections to which information applies.
==========================================================================================
Terms and Conditions
A contract will be awarded based on the criteria established in this bid. The Specifications, Special and Standard Terms
and Conditions, Attachments to the bid document, Bidder response and any UW Madison Purchase Order will become
the Contract between the University and the Contractor. Bidder must accept these Specifications, Special and Standard
Terms and Conditions or submit detailed and defined exceptions along with proposed alternative or additional language
for each exception.
Submitting a standard Bidder Contract as a complete substitute or alternative for the language in this solicitation will not
be accepted and may result in rejection of the vendor’s bid.
The University reserves the right to negotiate contractual terms and conditions or reject the Bidder’s response and
proceed to the next qualified bidder.
==========================================================================================
YES
NO
Do you have the capability of putting the University’s specific pricing on a WEB site that is
accessible to University Purchasers through a unique logon ID?
If yes, does your Website provide a means of on-line ordering with our specific
pricing being applied automatically?
If yes, does your Order System accept Purchasing Cards for payment?
If yes, does your Order System provide a self service means for the customer to track
their order via Internet?
==========================================================================================
Eligible Purchasers:
U.W. System campuses, State of Wisconsin agencies, Wisconsin municipalities, other CIC member institutions and
Non-Profit Organizations specifically linked by their mission to the University of Wisconsin Madison, may desire to
purchase from this contract.
A Wisconsin municipality is defined by Wisconsin Statute 16.70(8) to include counties, cities, villages, towns, school
boards, sewage, drainage, vocational, technical and adult education districts, and other bodies with the power to award
public contracts.
YES NO
Do you agree to extending the contract to other:
University of Wisconsin System campuses?
State of Wisconsin Agencies?
Wisconsin Municipalities?
Other CIC member institutions?
Non-Profit Organizations specifically linked by their mission to the
University of Wisconsin Madison?
If YES, indicate whether other charges will be added and what those
charges would be: ___________________________________________________
==========================================================================================
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 19 OF 60
YES
NO
1.1
Have you completed and returned all forms required?
1.2
Have you included two (2) complete sets of your bid?
(only one (1) copy required if faxing or e-mailing)
2.6
What order method will you accept orders against this contract:
E-mail
Fax
Internet
Mail
Phone
Other: ______________________________________________
3.6
Will you meet all the requirements for samples and evaluation?
4.1
Bidder must designate a person(s) to provide information on: Contract Problems, Contract
Renewal/Cancellation, Invoice Information, Ordering/Expediting, Returns, Supplier Diversity Reporting,
Affirmative Action, Questions on this RFB and Sales Representative.
CONTACT NAME
PHONE NUMBER
FAX NUMBER
CONTACT NAME
PHONE NUMBER
FAX NUMBER
CONTACT NAME
PHONE NUMBER
FAX NUMBER
CONTACT NAME
PHONE NUMBER
FAX NUMBER
CONTACT NAME
PHONE NUMBER
FAX NUMBER
Contract Problems
Contract Renewal/Cancellation
Invoice Information
Ordering/Expediting
Returns
SUPPLIER DIVERSITY
REPORTING:
Address:
E-mail:
AFFIRMATIVE ACTION:
Address:
E-mail:
QUESTIONS ON THIS RFB:
Corporate Address:
E-mail:
SALES REPRESENTATIVE:
E-mail:
Website:
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 20 OF 60
YES
4.2
Are you in the business of providing Air Filter items/services and has your company
or its principals done so for the past three (3) years?
4.3
Are you an original manufacturer, authorized distributor, or dealer authorized by
manufacturer with service and repair capabilities for the item?
(Identify account number with manufacturer, as applicable.)
Account # ___________________________
4.4
Have you provided a client list?
4.5
What type of documentation (i.e. published price list, list of previous buyers, etc.) will you
provide to assist the University in its fair price analysis in the event there is only one bidder
responding to the bid?
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
4.6
Do you agree to no minimum order quantity or dollar amount?
4.7
Do you certify that neither your organization nor your principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal department or agency?
5.1.1.1
Firm Prices and Discounts
Specific Items: Do you agree to firm prices as stated?
5.1.1.2
Do you agree with process and timeframe identified for accepting price increases?
5.1.2.1
Non-listed, Related Items: Do you agree to firm discounts as stated?
5.1.2.3
Have you provided two (2) CD Rom copies of price lists as required?
Will you provide additional copies to Purchasing and University departments upon request?
5.1.2.4
Do you agree with process and timeframe identified for accepting price increases?
5.2
Are you bidding all prices F.O.B. Destination, Freight Prepaid and Allowed?
(Be sure to read Section 5.2 carefully)
Country of Origin ___________________________________________
Shipping Point ____________________________________________
-AND/OR5.2
Are you bidding all prices On Site Service? (Be sure to read Section 5.2 carefully)
5.3
Can you meet delivery requirement?
If not, state delivery time ____ days After Receipt of Order (ARO).
Will you notify ordering department of backorders, discontinuation or delays
as stated?
NO
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 21 OF 60
YES
5.3
Can you meet the special palletizing requests identified in Section 5.3?
Describe below how you plan to meet this requirement.
______________________________________________________________________________
______________________________________________________________________________
5.4
Do you agree with return policy? If not, state your return policy in detail.
5.7
Will you agree that all invoices will reflect prices established for items on this Contract
for all orders placed even though the Contract number and/or correct prices may not be
referenced on each order?
Will you accept orders placed using a Purchasing Card?
If YES, orders placed using a Purchasing Card must reflect current contract pricing.
Any fees charged for use of the University’s Purchasing Card program are not allowed
according to Visa Purchasing card rules.
_________________________________________________________________________
_________________________________________________________________________
5.8
Do you agree to terms regarding duplicates and overshipments?
5.9
Will you provide instructions on set-up, “best use” and operation as required?
5.10
Will you provide insurance certificate(s) indicating coverage and agree to maintain
coverage as required in 5.10 and will you have added the following language to the
insurance certificate?:
“The Board of Regents of the University of Wisconsin System, its officers, employees and
agents” are added as an ‘additional insured’ under the commercial general, automobile and
Contractor’s liability policies on any insurance certificate provided.
5.11
Do you agree to subcontracting terms and conditions?
5.12
Can you report on items purchased on this contract if requested?
6.1
Are you bidding items as specified on the Itemized Bid List?
If “NO”, include information on alternates as required in Section 6.1 with your bid response.
6.2
Will you honor manufacturer standard warranty?
If YES, have you enclosed standard warranty documents?
Warranty term: __________________
6.4
Are you able to provide the University with items/services on this bid in the event of a
major catastrophic emergency?
6.5
Will you agree to have all employees wear appropriate identification?
6.7
Have you identified products that are made of recycled products that use environmentally
friendly production methods, or that can be recycled at the end of their service life?
NO
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 22 OF 60
ATTACHMENT B: SPECIFICATIONS
1.
Note: Incorporated by reference are portions of ASHRAE SPL 52.1 and applicable Underwriter Laboratory
provisions.
2.
IMPORTANT: Filters, as specified, are based on specific requirements for operation at University
Locations. BIDS WHICH ARE NOT ACCOMPANIED BY LABORATORY TEST RESULTS FOR THE
VARIOUS SECTIONS AS HEREINAFTER SPECIFIED WILL BE DISQUALIFIED. Particular attention will
be given to the construction, efficiency, air flow resistances and test certification of all proposed
material.
3.
The vendor shall have representative samples of the products bid tested by a qualified ASHRAE
independent testing laboratory that will test the filters to meet minimum specifications listed.
All lab tests must be performed within the test parameters, outlined in the SPECIFICATIONS sections for Lots 1
through Lot 6 and be in conformance with ASHRAE SPC52.1 and 52.2P or most current revisions of those
standards. The test report must certify that the test was conducted within the last six years. A certified copy of
this test shall be attached to the bid submittal and show conformance to the specified values. Each test report
form furnished must be marked to indicate the schedule number to which it applies.
The bidders shall certify in writing that any product furnished under the resulting contract will be the same in all
respects to the product tested and approved by the independent laboratory.
Failure to complete requested information or furnish required documents with your bid will result in rejection of
your bid.
4.
The University of Wisconsin may, at any time during the contract, elect to subject any particular filter or media to
an ASHRAE test. Should the filter or media fail to meet the requirements of this specification the vendor shall
be liable for the cost of the test and shall extend full credit and bear all expenses for all filters or media returned.
The supplier agrees to the return of filters and roll media (new or used) subject to the provisions as follows:
(a) Upon written notification the supplier shall within 2 weeks issue instructions for the return of the filters at
their expense
(b) Advise the purchaser of his intent to challenge the test results, as explained in 4(c)
(c) The supplier shall have the right to examine the test report and the option to further test the filters at their
expense in order to prove to the purchaser that the original filters tested were representative of that
supplied.
(d) Such proof shall be presented to the purchaser within 45 days and the purchaser shall be the sole judge of
adequacy of the proof supplied.
(e) If the supplier is unable to prove to the satisfaction of the purchaser that the filters are in compliance with
this specification, the media shall be returned freight collect.
For 4(a) or 4(b), (c), (d), (e) and
(f) The supplier agrees to accept the returned media and promptly issue credit for the original invoice amount
providing the filters have not been used. If the media rolls have been used, credit will be issued for the
above invoice amount on a prorated basis, based on the amount of footage or percentage of the roll that
was used before it was returned.
5.
Packaging and Identification of roll media, bag filters and regular filters are to be as follows:
(a) Packaging shall provide adequate protection against damage or deterioration during shipment, and allow
complete identification of roll media, filters and the shipping containers. The cartons shall be marked so as
to identify the filter it is replacing. Roll media shall be packaged 1 to a carton marked with the vendor trade
name, model numbers, size and catalog designation or equivalent. The bag filter pockets or pleats shall
be individually folded and firmly held in place in such a manner to prevent damage during transit, storage
and installation. Installation instructions must be attached to each filter.
(b) Each filter shall bear a label or name plate indicating the name or trade-name of the product,
manufacturer’s name, efficiency, filter size, and arrows indicating air flow direction and the Underwriters’
Laboratories classification number.
(c) Shipping containers shall be marked with no less than the items specified plus a distinctive model number,
size, catalog designation, or equivalent.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 23 OF 60
SPECIFICATIONS FOR LOT 1 - AUTOMATIC ROLL FILTERS
Specifications: The words “media roll” or “roll media” refer to an assembly consisting of the filter medium
wound on a spool, tube or core with end plates and auxiliary devices to meet the requirements of this
specification. When ordering automatic roll filters the University of Wisconsin will specify the size, type and
manufacturer of the air handling equipment. It is the vendor’s responsibility to furnish automatic roll filters
with the correct spool size, rotation of unrolling and compliance to physical specifications. The replacement
media roll shall be completely operational without any adaptation in existing equipment. This includes
relationship of rotation, materials, dimensions and shape of all parts and other factors pertinent to installation
and operation. Adapters, tools, or similar devices shall not be required or provided to achieve the
performance specified.
The following filters have been pre-qualified through independent lab testing and campus field testing.
Approved Automatic Roll Filters will be made of 15/40 Dual Poly media with tackifier.
All manufacturer’s auto-roll top of the line brand will be considered for pre-qualification providing that
independent lab testing reports verifying performance at bid specification levels have been submitted. When
this condition has been met, the user will request product samples to install and field test at University
Facilities. The field test is to evaluate field performance as installed in University owned racks under normal
operating conditions. The relative ease or difficulty of loading the filter into the filter racks and the ability of
the filter to hold its shape without sagging will be the key considerations in this field test.
Construction Requirements: No Fiberglass allowed .The air filter media is to be composed of 15/40 dualply media with tackifier, with heavy duty scrim backing.
The entire blanket should be reinforced with a fabric scrim netting totally secured to the media to provide
maximum media support and ensure media configuration. Each roll will have a paper leader and paper
trailer which will be “rip stop” or reinforced so that the roll will not tear during installation. Each roll to
be either 45’ or 65’ feet in length depending on manufacturer.
Nominal Size:
Nominal Airflow Velocity:
Upper Operating Resistance:
Lower Operating Resistance:
Dust Holding capacity (+ 5%):
24” x 24”
1200 CFM/ 2000 CFM
0.50 in. w.g.
0.19 “ w.g./.30” w.g.
88 grams/sq. ft./ 70 grams/ sq. ft.
All construction requirements and test parameters are to be verified by an independent testing laboratory as
designated in the bid request. Test shall be performed in accordance to ASHRAE Method 52 Section
11.2 “Dynamic Procedure for Self Renewable Filters” or most current standard in place.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 24 OF 60
SPECIFICATIONS FOR LOT 2 - BAG FILTERS
Specifications: The required physical characteristics for extended area, dry type media, disposable,
collapsible, bag type filters for use in air conditioning, heating and ventilating systems are as follows:
Construction Requirements: Filter units shall consist of a rigid corrosion resistant metal header to which
individual pockets of filter media supported by a woven or non-woven backing are attached and ultrasonically
welded. The filter media shall be composed of strategically layered and blended melt-blown polypropylene.
No fiberglass allowed. The exterior surface of each pocket shall be supported by non-shedding, high density
polypropylene backing equal in area to the media. Each pocket shall be divided into tubes formed preferably
by a continuous ultrasonic seal to produce a product without stitch holes. The filter shall have sufficient
strength to operate up to 1.5 inches of water gauge final resistance without any evidence of tearing, pocket
separation or separation from the header. The filters must fit existing frames without adjustment or
modification to filter racks or holding mechanisms.
Performance tolerances shall conform to Section 7.4 of ARI Standard 850-78 (or most current standard in
place). All testing is to be performed on filters with a 24”x24” header dimension. Filters of the indicated size
and capacity shall conform to the following minimum performance values:
Nominal Average Dust Spot Efficiency
Nominal Size
Nominal CFM Rating
Initial Resistance (inches W.G.)
Merv Rating
Net Media Area, (sq. ft.) +10%
Number of Pockets
Nominal Average
Dust Spot Efficiency
Nominal Size
Nominal CFM Rating
(inches W.G.).
Initial Resistance
Merv Rating
Net Media Area,
(sq. ft.) +10%
Number of Pockets
40 to 45%
24”x24”x21”
2000
.46” W.G.
Merv 12
45
6
60 to 65%
24”x24”x22”
2000
80 to 85%
24”x24”x22”
2000
90 to 95%
24”x24”x36”
2000
.34” W.G.
12
62
.42” W.G.
13
62
.44” W.G.
14
62
8
8
8
The Contractor shall guarantee the filter media against leaks, blowouts, and other deficiencies during the
normal useful life. Normal useful life is 0.50” w.g. above initial. There must be no evidence in this range of
media collapse, sloughing of dirt from the air leaving side or displacement from the seals in the air filtration
machine. Media found to be deficient or faulty on an ongoing basis shall be sufficient cause to cancel the
contract.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 25 OF 60
SPECIFICATIONS FOR LOT 3 – DISPOSABLE POLYESTER FILTERS
Specifications: Replacement panel filters are for use in air conditioning, heating, and ventilating system and
must meet or exceed the following specifications:
UW Madison Facilities Planning and Management (FPM) will use Polyester Filters. Other customers may use
fiberglass equivalents if offered by Bidders. Bidders are encouraged to bid Polyester and/or Fiberglass filters
meeting the specifications below:
Construction Requirements: Filter media shall be made from polyester fibers.
The media shall be formed in a graded density pattern, growing progressively more dense from the air
entering side to the air leaving side. ½” Filters made with Polyester Fibers will be made with a 4 oz. blend, 1”
Filters made with a Polyester Fibers will be made with a 6 oz. blend. 2” Filters made with a Polyester Fibers
blend. All frame edges shall be taped with a filter tape. The media shall be supported, on both sides, with an
expanded metal grill securely fastened to the frame and having at least an 82% open area.
Merv Rating
Nominal Size
Nominal CFM Rating
Initial Resistance (inches W.G.)
Merv 7
24”x24”x1”
1200
.09
Merv 6
24”x24”x2”
1180
.15
Optional additions are bottle cap support, stiffner bar, additional hand taping
SPECIFICATIONS FOR LOT 3A – DISPOSABLE FIBERGLASS FILTERS
Specifications: Replacement panel filters are for use in air conditioning, heating, and ventilating system and
must meet or exceed the following specifications:
UW Madison Facilities Planning and Management (FPM) will use Polyester Filters. Other customers may use
fiberglass equivalents if offered by Bidders. Bidders are encouraged to bid Polyester and/or Fiberglass filters
meeting the specifications below:
Construction Requirements: Filter media shall be constructed of continuous filament glass fibers bonded
together with a thermosetting resin. The media shall be formed in a graded density pattern, growing
progressively more dense from the air entering side to the air leaving side. All frame edges shall be taped
with a filter tape. The frame shall be constructed with heavy duty chip board, and thermally bonded to the
media and facing. The media shall be coated with a dust-holding adhesive, and shall be supported, on both
sides, with a metal grill securely fastened to the frame and having at least an 82% open area. One (1)
stiffener bar shall be fastened securely to each side of the filter frame.
Merv Rating
Nominal Size
Nominal CFM Rating
Initial Resistance (inches W.G.)
Merv 5
20”x20”x1”
819
.10
Merv 6
20”x20”x2”
819
.14
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 26 OF 60
SPECIFICATIONS FOR LOT 4 – HIGH EFFICIENCY BOX FILTERS
Specifications: Surface supported pleat type air filters which are a component of air conditioning, heating,
and ventilating systems and must meet or exceed the following:
Construction Requirements: Each filter shall consist of a pleated media pack, a galvanized metal filter
frame and glass fiber media pack sealant as shown below. The filter shall be capable of operating
temperatures up to 200ºF. Filters must either fit without modification or be adaptable to the existing frames.
If adapters are required, they must be included in the total bid and notation of this requirement must be made
on the bid form. Any modification or alteration to allow the filter to “fit” will be at the Contractor’s cost.
a)
b)
c)
Filter Frame: The filter frame and header shall be constructed of galvanized steel, with sufficient support to
stabilize media pack to prevent media bowing.
Filter Media: The media shall be made from ultra-fine glass fibers and be water resistant. The media shall be
pleated using corrugated aluminum separators.
Media Pack Sealed: The pack is sealed on all 4 sides of the frame.
Resulting in a high integrity filter that delivers constant performance.
Minimum Efficiency Rating Value
Nominal Size
Nominal CFM Rating
Initial Resistance (inches W.G.)
Min amount of media
Merv 14
24”x24”x12”
2000
.65 W.G.
125 sq f
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 27 OF 60
SPECIFICATIONS FOR LOTS 5 AND 5A - STANDARD PLEATER FILTERS /
HIGH CAPACITY PLEATED FILTERS
Specifications: Pleated panel filters that are components of air conditioning, heating, and ventilating
systems and that meet or exceed the following:
Construction Requirements: Each filter shall consist of a pleated media pack enclosed in a 26 pt.
paperboard frame.
a)
b)
c)
Filter Media: A 100% Synthetic Media, mechanical media that does not support microbial growth.
Filter Media Retainer: A metal grid bonded to the media on the air leaving side or a self-supported media.
Filter Frame: Consists of two die-cut pieces of heavy duty, moisture resistant, 100% recycled paper board
consisting of 35% post-consumer content, one for the air entering side and one for the air leaving side. Each
piece consists of a filter grid and four frame sides. When assembled, the two mating halves of the frame
overlap one another providing double ply frame sides. The inside of the filter frame shall be bonded to the
pleated media pack on all four (4) sides. Temp rating 200 degree.
Filter Type
Nominal Size
Air Flow Rate (CFM)
Nominal Face Veloicity (FPM)
Maximum Initial Resistance
MERV Rating @ 1968 CFM
l
Lot 5
Pleated SC
24x24x2
1968
492
.19
8
Lot 5A
Pleated HC
24x24x2
1968
492
.17
10
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 28 OF 60
SPECIFICATIONS FOR LOT 6 – SLIP-ON SLEEVE ROLL FILTERS
Specification: Slip-On Sleeve Roll Filters to be used on existing internal wire support frames and which
meet or exceed the following:
Construction Requirements: The media will be a 2 ply dual media combination of 1” polyester media
attached to create a sleeve for an internal wire ring. There must be sufficient spacing between the parallel
stitch, or attachment means of the media, to allow for the ordered width to accommodate the given size of the
internal wire support frame. The polyester media is made from high bulk polyester synthetic fibers bonded
together with a fire retardant resin to form a high loft concentration of resilient fibers. The media must
withstand direct moisture and be operational in a temperature range from -40ºF to 220ºF. The rolls are to be
available in lengths not to exceed 135 feet per roll.
Packaging Requirement: Place Sleeve rolls inside a protective lined clear bag and cardboard cartons to
protect the media during shipment and storage.1 roll per bag per box
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 29 OF 60
SPECIFICATIONS FOR LOT 7 – V BANK FILTER
Filters shall be 2 V- Minipleat V-Bank filters as manufactured. Filters shall be available in depths of 12” only. Filters shall
be UL Classified. Media shall be wet-laid micro-fiberglass with separators to maintain pleat uniformity and spacing. Frame
shall be 100% high impact plastic with capabilities of withstanding temperature of 250 degree F. with built in header on top
and bottom and supports on front and back. Integrated handle to assist in transportation and installation of the filter. Media
shall be adhered and sealed to frame using rigid polyurethane. Filters shall be available as MERV 15 as desired by end
user when fully tested in accordance with the ASHRAE 52.2 – 2007. Square footage of media will be a minimum of 96 Sq.
ft for 24 x 24 x 12.
Nominal size
Nominal CFM rating
Initial Resistance (Inches in W.G.)
MERV Rating
Temp rating
24 x 24 x 12
2000
.59” W.G.
Merv 15
250 degree F Constant
SPECIFICATIONS FOR LOT 8 – HEPA INCORPORATED FILTERS
Specification: All filters bid for Lot 8 must meet or exceed the quality and performance standards identified
by the manufacturers part/model number and that manufacturers recommended standard usage. These
filters will be used in biological Safety cabinets.
SPECIFICATIONS FOR LOT 9 – ULTRASTAR CP34 CLEAN ROOM PANEL
Specification
This specification covers room side replaceable HEPA filters for use in cleanroom or clean space applications.
Construction Requirements: The filter frame shall be constructed of extruded aluminum alloy 6063-T5 with a clear
anodized finish. The sides frame shall be joined together with black spring steel internal corner locks. External corner
locks and riveted frame construction will not be permitted so that any contamination of the filter by metal shavings is
prevented.. Sharp edges and riveted corners where the edges are joined together will not be accepted.
The filter shall have a downstream gel trough filled with a two component polyurethane gel. Filter media shall be micro
glass fiber type mini-pleated into closely spaced pleats with thermo plastic resin separators. The media pack shall be 4”
contained within a 4-7/8” deep frame. Formed dimpled media separators shall not be allowed.
The media pack shall be sealed on all sides with a solid UL-classified polyurethane sealant and form a completely leak
proof seal with the frame. The filters must fit existing frames without adjustment or modification to filter racks or holding
mechanisms.
Each filter shall be tested and certified to have an efficiency of not less than 99.99% per the Institute of Environmental
Sciences and Technologies Recommend Practice for HEPA and ULPA filters Type C (IEST RP CC 001.5)
Each filter shall be factory scan tested to a maximum allowable leak rate of 0.01% per IEST RP CC 0034 Section 9.
Factory repairs shall not exceed 1% of the filter face area and no individual repair may exceed 2 in 2 (13cm2).
The clean filter static pressure drop shall be no greater than 0.36 in w.g. when tested at a filter face velocity of 100 fpm.
The clean filter static pressure drop shall be no greater than 0.58 in w.g. when tested at a filter face velocity of 155 fpm.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 30 OF 60
The filters shall be approved and listed by Underwriters Laboratories Inc, UL Standard 900
MERV Rating
Actual Size:
Nominal CFM Rating
Initial Resistance (inches W.G.)
Merv 17
19 1/8” x 19 1/8” x 4 7/8”
300
.58 W.G.
Filter labels shall have the following information:
- Tested efficiency
- Tested airflow
- Initial resistance at tested air flow
- Serial number
- Part number
- Filter type according to IES-RP-CC-001.5
The manufacturer shall have implemented an approved international quality system based on ISO 9000 at the
facility manufacturing this product. If requested manufacturer shall make available a copy of their Corporate
Quality Manual.If requested the manufacturer shall make available printed performance test results by a letter of
compliance.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 31 OF 60
ATTACHMENT C: ITEMIZED BID LIST
LOT 1 - AUTOMATIC ROLL FILTERS
MANUFACTURER ____________________________________
ABBREVIATION OF MFGR TO BE USED ON INVOICE ___________________ (Section 5.7)
ITEM
NO.
ESTIMATED
QTY/UNIT
FILTER CORE
DESIGN/SIZE
*CATALOG/STOCK
NUMBER
UNIT
PRICE
TOTAL
PRICE
1.
50
BLC 24 5/8”
10B-SHP
$________
$________
2.
50
BLC 34 5/8”
11B-SHP
$________
$________
3.
50
BLC 46 5/8”
12B-2HP
$________
$________
4.
50
Trane 35 3/8”
12T-SHP
$________
$________
5.
50
AAF 24 7/8”
25AE-SHP
$________
$________
6.
50
Cambridge 23 7/8”
2CB-SHP
$________
$________
7.
50
Continental 21 7/8”
2C-SHP
$________
$________
8.
50
Trane 45 3/8”
31T-SHP
$________
$________
9.
50
Trane 54 3/8”
35T-SHP
$________
$________
10.
50
Continental 35 7/8”
36C-SHP
$________
$________
11.
50
AAF 32 3/4 “
3AE-SHP
$________
$________
12.
50
Cambridge
3CB-SHP
$________
$________
13.
50
Continental 31 7/8”
3C-SHP
$________
$________
14.
50
Trane 19 3/8”
3T-SHP
$________
$________
15.
50
AAF 44 3/4”
4AE-SHP
$________
$________
16.
50
Cambridge 44 7/8”
4CB-SHP
$________
$________
17.
50
Continental 43 7/8”
4C-SHP
$________
$________
18.
50
AAF 56 3/4”
5AE-SHP
$________
$________
19.
50
Cambridge 56 7/8”
SCB-SHP
$________
$________
20.
50
Continental 55 7/8”
5C-SHP
$________
$________
21.
50
Farr 57”
SF-SHP
$________
$________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 32 OF 60
ITEM
NO.
ESTIMATED
QTY/UNIT
FILTER CORE
DESIGN/SIZE
*CATALOG/STOCK
NUMBER
UNIT
PRICE
TOTAL
PRICE
22.
50
AAF 68 3/4”
6AE-SHP
$________
$________
23.
50
Cambridge 65 7/8”
6CB-SHP
$________
$________
24.
50
Continental 67 7/8”
6C-SHB
$________
$________
25.
50
Cambridge 68 7/8”
6HCB-SHP
$________
$________
26.
50
Trane 21 3/8”
6T-SHP
$________
$________
27.
50
Trane 31 3/8”
8T-SHP
$________
$________
LOT 1 TOTAL (Items 1 through 27)
NOTE: Enter this figure on BID SUMMARY
SHEET
$____________
Indicate Test Report Numbers _______________________
Non-specified, related items from manufacturer's catalog or product list are available at
% discount. The
current price list is titled
and is dated
and/or numbered
. (Attach additional
pages as needed to identify all lists; identify the Itemized Bid List Lot to which the lists apply.) If more than one
price column exists, identify which column you are using as your price base.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 33 OF 60
LOT 2 - BAG FILTERS
MANUFACTURER ____________________________________
ABBREVIATION OF MFGR TO BE USED ON INVOICE ___________________ (Section 5.7)
ITEM
NO.
ESTIMATED
QTY/UNIT
ITEM DESCRIPTION
REQUIRED
NOMINAL
EFFICIENCY SIZE (INCHES)
POCKET
UNIT
PRICE
TOTAL
PRICE
28.
50 ea
65%
24x12x22
3
$________
$________
29.
50 ea
65%
12x24x22
4
$________
$________
30.
50 ea
65%
24x12x22
4
$________
$________
31.
50 ea.
65%
20x20x22
5
$________
$________
32.
50 ea
65%
20x24x22
5
$________
$________
33.
50 ea
65%
24x12x22
5
$________
$________
34.
50 ea
65%
24x20x22
5
$________
$________
35.
50 ea
65%
12x24x22
6
$________
$________
36.
50 ea
65%
24x12x22
6
$________
$________
37.
50 ea
65%
24x20x22
6
$________
$________
38.
50 ea
65%
24x24x22
6
$________
$________
39.
50 ea.
65%
24x24x22
8
$________
$________
40.
50 ea.
65%
24x20x22
8
$________
$________
41.
50 ea
65%
24x24x22
8
$________
$________
42.
50 ea.
65%
24x24x22
10
$________
$________
43.
50 ea.
85%
12x24x22
3
$________
$________
44.
50 ea.
85%
24x12x22
4
$________
$________
45.
50 ea.
85%
20x20x22
5
$________
$________
46.
50 ea.
85%
20x24x22
5
$________
$________
47.
50 ea.
85%
12x24x22
6
$________
$________
48.
50 ea.
85%
20x24x22
6
$________
$________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 34 OF 60
ITEM
NO.
ESTIMATED
QTY/UNIT
ITEM DESCRIPTION
REQUIRED
NOMINAL
EFFICIENCY SIZE (INCHES)
POCKET
UNIT
PRICE
TOTAL
PRICE
49.
50 ea.
85%
24x24x22
6
$________
$________
50.
50 ea.
85%
24x24x22
7
$________
$________
51.
50 ea.
85%
24x20x22
8
$________
$________
52.
50 ea.
85%
24x24x22
8
$________
$________
53.
50 ea.
85%
24x24x22
10
$________
$________
54.
50 ea.
95%
24x12x22
3
$________
$________
55.
50 ea.
95%
24x12x22
4
$________
$________
56.
50 ea.
95%
20x20x22
5
$________
$________
57.
50 ea.
95%
20x24x22
5
$________
$________
58.
50 ea.
95%
24x12x22
5
$________
$________
59.
50 ea.
95%
24x20x22
5
$________
$________
60.
50 ea.
95%
12x24x22
6
$________
$________
61.
50 ea.
95%
20x20x22
6
$________
$________
62.
50 ea.
95%
20x24x22
6
$________
$________
63.
50 ea.
95%
24x12x22
6
$________
$________
64.
50 ea.
95%
24x24x22
6
$________
$________
65.
50 ea.
95%
20x24x22
7
$________
$________
66.
50 ea.
95%
24x20x22
7
$________
$________
67.
50 ea.
95%
24x20x22
8
$________
$________
68.
50 ea.
95%
24x24x22
8
$________
$________
69.
50 ea.
95%
24x24x22
9
$________
$________
70.
50 ea.
95%
24x24x22
10
LOT 2 TOTAL (Items 28 through 70)
NOTE: Enter this figure on BID SUMMARY SHEET
$________
$________
$________________
Indicate Test Report Numbers _______________________
Non-specified, related items from manufacturer's catalog or product list are available at
% discount. The
current price list is titled
and is dated
and/or numbered
. (Attach additional
pages as needed to identify all lists; identify the Itemized Bid List Lot to which the lists apply.) If more than one
price column exists, identify which column you are using as your price base.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 35 OF 60
LOT 3 - DISPOSABLE POLYESTER FILTERS
MANUFACTURER ____________________________________
ABBREVIATION OF MFGR TO BE USED ON INVOICE ___________________ (Section 5.7)
ITEM
NO.
ESTIMATED
QTY/UNIT
POLYESTER FILTERS
(Standard Sizes)
*CATALOG/
STOCK NUMBER
UNIT
PRICE
TOTAL
PRICE
71.
50 ea.
12x12x2
______________
$______
$________
72.
50 ea.
12x34x1
______________
$______
$________
73.
50 ea.
12x24x2
______________
$______
$________
74.
50 ea.
12x24x4
______________
$______
$________
75.
50 ea.
14x20x1
______________
$______
$________
76.
50 ea.
14x25x1
______________
$______
$________
77.
50 ea.
14x25x2
______________
$______
$________
78.
50 ea.
15x20x2
______________
$______
$________
79.
50 ea.
16x16x1
______________
$______
$________
80.
50 ea.
16x16x2
______________
$______
$________
81.
50 ea.
16x20x1
______________
$______
$________
82.
50 ea.
16x20x2
______________
$______
$________
83.
50 ea.
16x20x4
______________
$______
$________
84.
50 ea.
16x24x1
______________
$______
$________
85.
50 ea.
16x24x2
______________
$______
$________
86.
50 ea.
16x25x1
______________
$______
$________
87.
50 ea.
16x25x2
______________
$______
$________
88.
50 ea.
16x25x4
______________
$______
$________
89.
50 ea.
16x30x1
______________
$______
$________
90.
50 ea.
18x18x1
______________
$______
$________
91.
50 ea.
18x20x2
______________
$______
$________
92.
50 ea.
18x24x1
______________
$______
$________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 36 OF 60
ITEM
NO.
ESTIMATED
QTY/UNIT
POLYESTER FILTERS
(Standard Sizes)
*CATALOG/
STOCK NUMBER
UNIT
PRICE
TOTAL
PRICE
93.
50 ea.
10x24x2
______________
$______
$________
94.
50 ea.
18x24x4
______________
$______
$________
95.
50 ea.
18x25x2
______________
$______
$________
96.
50 ea.
20x20x1
______________
$______
$________
97.
50 ea.
20x20x2
______________
$______
$________
98.
50 ea.
20x20x4
______________
$______
$________
99.
50 ea.
20x24x1
______________
$______
$________
100.
50 ea.
20x24x2
______________
$______
$________
101.
50 ea.
20x24x4
______________
$______
$________
102.
50 ea.
20x25x2
______________
$______
$________
103.
50 ea.
20x25x4
______________
$______
$________
104.
50 ea.
24x24x1
______________
$______
$________
105.
50 ea.
24x24x2
______________
$______
$________
106.
50 ea.
24x24x4
______________
$______
$________
107.
50 ea.
25x25x2
______________
$______
$________
LOT 3 TOTAL (Items 71 through 107)
NOTE: Enter this figure on BID SUMMARY SHEET
$______________
Indicate Test Report Numbers _______________________
Non-specified, related items from manufacturer's catalog or product list are available at
% discount. The
current price list is titled
and is dated
and/or numbered
. (Attach additional
pages as needed to identify all lists; identify the Itemized Bid List Lot to which the lists apply.) If more than one
price column exists, identify which column you are using as your price base.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 37 OF 60
LOT 3A - DISPOSABLE FIBERGLASS FILTERS
MANUFACTURER ____________________________________
ABBREVIATION OF MFGR TO BE USED ON INVOICE ___________________ (Section 5.7)
ITEM
NO.
ESTIMATED
QTY/UNIT
FIBERGLASS FILTERS
(Standard Sizes)
*CATALOG/
STOCK NUMBER
UNIT
PRICE
TOTAL
PRICE
108.
50 ea.
12x12x2
______________
$______
$________
109.
50 ea.
12x34x1
______________
$______
$________
110.
50 ea.
12x24x2
______________
$______
$________
111.
50 ea.
12x24x4
______________
$______
$________
112.
50 ea.
14x20x1
______________
$______
$________
113.
50 ea.
14x25x1
______________
$______
$________
114.
50 ea.
14x25x2
______________
$______
$________
115.
50 ea.
15x20x2
______________
$______
$________
116.
50 ea.
16x16x1
______________
$______
$________
117.
50 ea.
16x16x2
______________
$______
$________
118.
50 ea.
16x20x1
______________
$______
$________
119.
50 ea.
16x20x2
______________
$______
$________
120.
50 ea.
16x20x4
______________
$______
$________
121.
50 ea.
16x24x1
______________
$______
$________
122.
50 ea.
16x24x2
______________
$______
$________
123.
50 ea.
16x25x1
______________
$______
$________
124.
50 ea.
16x25x2
______________
$______
$________
125.
50 ea.
16x25x4
______________
$______
$________
126.
50 ea.
16x30x1
______________
$______
$________
127.
50 ea.
18x18x1
______________
$______
$________
128.
50 ea.
18x20x2
______________
$______
$________
129.
50 ea.
18x24x1
______________
$______
$________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 38 OF 60
ITEM
NO.
ESTIMATED
QTY/UNIT
FIBERGLASS FILTERS
(Standard Sizes)
*CATALOG/
STOCK NUMBER
UNIT
PRICE
TOTAL
PRICE
130.
50 ea.
10x24x2
______________
$______
$________
131.
50 ea.
18x24x4
______________
$______
$________
132.
50 ea.
18x25x2
______________
$______
$________
133.
50 ea.
20x20x1
______________
$______
$________
134.
50 ea.
20x20x2
______________
$______
$________
135.
50 ea.
20x20x4
______________
$______
$________
136.
50 ea.
20x24x1
______________
$______
$________
137.
50 ea.
20x24x2
______________
$______
$________
138.
50 ea.
20x24x4
______________
$______
$________
139.
50 ea.
20x25x2
______________
$______
$________
140.
50 ea.
20x25x4
______________
$______
$________
141.
50 ea.
24x24x1
______________
$______
$________
142.
50 ea.
24x24x2
______________
$______
$________
143.
50 ea.
24x24x4
______________
$______
$________
144.
50 ea.
25x25x2
______________
$______
$________
LOT 3A TOTAL (Items 108 through 144)
NOTE: Enter this figure on BID SUMMARY SHEET
$______________
Indicate Test Report Numbers _______________________
Non-specified, related items from manufacturer's catalog or product list are available at
% discount. The
current price list is titled
and is dated
and/or numbered
. (Attach additional
pages as needed to identify all lists; identify the Itemized Bid List Lot to which the lists apply.) If more than one
price column exists, identify which column you are using as your price base.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 39 OF 60
LOT 4 – HIGH EFFICIENCY BOX FILTERS
MANUFACTURER ____________________________________
ABBREVIATION OF MFGR TO BE USED ON INVOICE ___________________ (Section 5.7)
ITEM
NO.
ESTIMATED
QTY/UNIT
BOX FILTERS (Standard
Sizes)
*CATALOG/
STOCK NUMBER
UNIT
PRICE
TOTAL
PRICE
145.
50
24x24x12
R-804-PH
$______
$________
146.
50
20x24x12
R-815-PH
$______
$________
147.
50
24x12x12
R-903
$______
$________
148.
50
24x12x12
R-903-P/H
$______
$________
149.
50
24X24X12
R-904
$______
$________
150.
50
24X24X12
R-904-P/H
$______
$________
151.
50
20x20x12
R-913-P/H
$______
$________
152.
50
24x24x12
VAROS
$______
$________
153.
50
24x24x6
VFA 802
$______
$________
154.
50
24x24x12
VFA 904
$______
$________
155.
50
24x24x12
VFB 604
$______
$________
156.
50
20x20x12
VK-03-PH-SA
$______
$________
157.
50
24x24x12
VK-05-PH-SA
$______
$________
158.
50
12x24x12
VK-10-PH-SA
$______
$________
159.
50
12x24x12
VMA-903
$______
$________
160.
50
24x24x12
VMA-904
$______
$________
161.
50
12x24x12
VMB-603
$______
$________
162.
50
24x24x12
VMB-604
$______
$________
163.
50
20x24x12
VMB-615
$______
$________
164.
50
24x24x6
VMB-802
$______
$________
165.
50
12x24x12
VMB-803
$______
$________
166.
50
24x24x12
VMB-804
$______
$________
167.
50
24x24x6
VMB-902
$______
$________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 40 OF 60
ITEM
NO.
ESTIMATED
QTY/UNIT
BOX FILTERS (Standard
Sizes)
*CATALOG/
STOCK NUMBER
UNIT
PRICE
TOTAL
PRICE
168.
50
24x12x12
VMB-903
$______
$________
169.
50
24x24x12
VMB-904
$______
$________
170.
50
20x24x12
VMB-915
$______
$________
LOT 4 TOTAL (Items 145 through 170)
NOTE: Enter this figure on BID SUMMARY
SHEET
$________________
Indicate Test Report Numbers _______________________
Non-specified, related items from manufacturer's catalog or product list are available at
% discount. The
current price list is titled
and is dated
and/or numbered
. (Attach additional
pages as needed to identify all lists; identify the Itemized Bid List Lot to which the lists apply.) If more than one
price column exists, identify which column you are using as your price base.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 41 OF 60
LOT 5 - STANDARD PLEATED FILTERS
MANUFACTURER ____________________________________
ABBREVIATION OF MFGR TO BE USED ON INVOICE ___________________ (Section 5.7)
ITEM
NO.
ESTIMATED
QTY/UNIT
DESCRIPTION
NOMINAL SIZE
(INCHES)
171.
60 ea.
172.
*CATALOG/
STOCK NUMBER
UNIT
PRICE
TOTAL
PRICE
12x12x2
$______
$________
24 ea.
12x24x1
$______
$________
173.
1104 ea.
12x24x2
$______
$________
174.
24 ea.
12x24x4
$______
$________
175.
12 ea.
14x20x1
$______
$________
176.
12 ea.
14x25x1
$______
$________
177.
36 ea.
14x25x2
$______
$________
178.
60 ea.
15x20x2
$______
$________
179.
12 ea.
16x16x1
$______
$________
180.
108 ea.
16x16x2
$______
$________
181.
48 ea.
16x20x1
$______
$________
182.
1032 ea.
16x20x2
$______
$________
183.
66 ea.
16x20x4
$______
$________
184.
24 ea.
16x24x1
$______
$________
185.
204 ea.
16x24x2
$______
$________
186.
60 ea.
16x25x1
$______
$________
187.
672 ea.
16x25x2
$______
$________
188.
108 ea.
16x25x4
$______
$________
189.
12 ea.
16x30x1
$______
$________
190.
24 ea.
18x18x1
$______
$________
191.
12 ea.
18x20x2
$______
$________
192.
72 ea.
18x24x1
$______
$________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
ITEM
NO.
ESTIMATED
QTY/UNIT
DESCRIPTION
NOMINAL SIZE
(INCHES)
193.
492 ea.
194.
CONTRACT NO.: 13-5029
PAGE 42 OF 60
*CATALOG/
STOCK NUMBER
UNIT
PRICE
TOTAL
PRICE
18x24x2
$______
$________
6 ea.
18x24x4
$______
$________
195.
48 ea.
18x25x2
$______
$________
196.
60 ea.
20x20x1
$______
$________
197.
1872 ea.
20x20x2
$______
$________
198.
18 ea.
20x20x4
$______
$________
199.
12 ea.
20x24x1
$______
$________
200.
1356 ea.
20x24x2
$______
$________
201.
84 ea.
20x24x4
$______
$________
202.
660 ea.
20x25x2
$______
$________
203.
42 ea.
20x25x4
$______
$________
204.
48 ea.
24x24x1
$______
$________
205.
6456 ea.
24x24x2
$______
$________
206.
594 ea.
24x24x4
$______
$________
207.
156 ea.
25x25x2
$______
$________
LOT 5A TOTAL (Items 171 through 207)
NOTE: Enter this figure on BID SUMMARY
SHEET
$________________
Indicate Test Report Numbers _______________________
Non-specified, related items from manufacturer's catalog or product list are available at
% discount. The
current price list is titled
and is dated
and/or numbered
. (Attach additional
pages as needed to identify all lists; identify the Itemized Bid List Lot to which the lists apply.) If more than one
price column exists, identify which column you are using as your price base.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 43 OF 60
LOT 5A - HIGH CAPACITY PLEATED FILTERS
MANUFACTURER ____________________________________
ABBREVIATION OF MFGR TO BE USED ON INVOICE ___________________ (Section 5.7)
ITEM
NO.
ESTIMATED
QTY/UNIT
DESCRIPTION
NOMINAL SIZE
(INCHES)
208.
60 ea.
209.
*CATALOG/
STOCK NUMBER
UNIT
PRICE
TOTAL
PRICE
12x12x2
$______
$________
24 ea.
12x24x1
$______
$________
210.
1104 ea.
12x24x2
$______
$________
211.
24 ea.
12x24x4
$______
$________
212.
12 ea.
14x20x1
$______
$________
213.
12 ea.
14x25x1
$______
$________
214.
36 ea.
14x25x2
$______
$________
215.
60 ea.
15x20x2
$______
$________
216.
12 ea.
16x16x1
$______
$________
217.
108 ea.
16x16x2
$______
$________
218.
48 ea.
16x20x1
$______
$________
219.
1032 ea.
16x20x2
$______
$________
220.
66 ea.
16x20x4
$______
$________
221.
24 ea.
16x24x1
$______
$________
222.
204 ea.
16x24x2
$______
$________
223.
60 ea.
16x25x1
$______
$________
224.
672 ea.
16x25x2
$______
$________
225.
108 ea.
16x25x4
$______
$________
226.
12 ea.
16x30x1
$______
$________
227.
24 ea.
18x18x1
$______
$________
228.
12 ea.
18x20x2
$______
$________
229.
72 ea.
18x24x1
$______
$________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
ITEM
NO.
ESTIMATED
QTY/UNIT
DESCRIPTION
NOMINAL SIZE
(INCHES)
230.
492 ea.
231.
CONTRACT NO.: 13-5029
PAGE 44 OF 60
*CATALOG/
STOCK NUMBER
UNIT
PRICE
TOTAL
PRICE
18x24x2
$______
$________
6 ea.
18x24x4
$______
$________
232.
48 ea.
18x25x2
$______
$________
233.
60 ea.
20x20x1
$______
$________
234.
1872 ea.
20x20x2
$______
$________
235.
18 ea.
20x20x4
$______
$________
236.
12 ea.
20x24x1
$______
$________
237.
1356 ea.
20x24x2
$______
$________
238.
84 ea.
20x24x4
$______
$________
239.
660 ea.
20x25x2
$______
$________
240.
42 ea.
20x25x4
$______
$________
241.
48 ea.
24x24x1
$______
$________
242.
6456 ea.
24x24x2
$______
$________
243.
594 ea.
24x24x4
$______
$________
244.
156 ea.
25x25x2
$______
$________
LOT 5A TOTAL (Items 208 through 244)
NOTE: Enter this figure on BID SUMMARY
SHEET
$________________
Indicate Test Report Numbers _______________________
Non-specified, related items from manufacturer's catalog or product list are available at
% discount. The
current price list is titled
and is dated
and/or numbered
. (Attach additional
pages as needed to identify all lists; identify the Itemized Bid List Lot to which the lists apply.) If more than one
price column exists, identify which column you are using as your price base.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 45 OF 60
LOT 6 - SLIP-ON SLEEVE ROLL FILTERS
MANUFACTURER ____________________________________
ABBREVIATION OF MFGR TO BE USED ON INVOICE ___________________ (Section 5.7)
ITEM
NO.
ESTIMATED
QTY/UNIT
DESCRIPTION
NOMINAL SIZE
(INCHES)
245.
50 lin. ft.
246.
*CATALOG/
STOCK NUMBER
UNIT
PRICE
TOTAL
PRICE
8" x 90"
$______
$________
50 lin. ft.
9” x 90”
$______
$________
247.
50 lin. ft.
10” x 90”
$______
$________
248.
50 lin. ft.
11” x 90”
$______
$________
249.
50 lin. ft.
12” x 90”
$______
$________
250.
50 lin. ft.
14” x 90”
$______
$________
LOT 6 TOTAL (Items 245 through 250
NOTE: Enter this figure on BID SUMMARY
SHEET
$________________
NOTE: Indicate lineal footage per roll: ___________ lin ft/roll
Indicate Test Report Numbers _______________________
Non-specified, related items from manufacturer's catalog or product list are available at
% discount. The
current price list is titled
and is dated
and/or numbered
. (Attach additional
pages as needed to identify all lists; identify the Itemized Bid List Lot to which the lists apply.) If more than one
price column exists, identify which column you are using as your price base.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 46 OF 60
LOT 7 - V BANK FILTERS
INSERT MANUFACTURER YOU ARE BIDDING: ____________________________________
ABBREVIATION OF MFGR TO BE USED ON INVOICE ___________________ (Section 5.7)
ITEM
NO.
ESTIMATED
QTY/UNIT
DESCRIPTION
REQUESTED
NOMINAL SIZE (INCHES) EFFICIENCY
251.
50
12x24x12
95%
252.
50
24x24x12
95%
253.
50
20x24x12
95%
254.
50
20x20x12
95%
LOT 7 TOTAL (Items 251 through 254)
*CATALOG/
STOCK
NUMBER
V PP2V-S9503
V PP2V-S9504
V PP2V-S9503
V PP2V-S
9504
UNIT
PRICE
TOTAL
PRICE
$______
$________
$______
$______
$______
$______
$______
$______
$________________
Indicate Test Report Numbers _______________________
LOT 7 **NON-LISTED FILTER FRAMES & ACCESSORIES are available at % discount from current
price list
dated
(copy attached). If there is more than one price list for the specified
manufacturer's non-listed, related items, each price list and the related discounts should be identified. Attach
to Bidder Response Form additional information, identified by Lot No.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 47 OF 60
LOT 8A - HEPA INCORPORATED FILTERS
INSERT MANUFACTURER YOU ARE BIDDING: ____________________________________
ABBREVIATION OF MFGR TO BE USED ON INVOICE ___________________ (Section 5.7)
ITEM
NO.
ESTIMATED
QTY/UNIT
DESCRIPTION
NOMINAL SIZE
(INCHES)
*CATALOG/
STOCK
NUMBER
UNIT
PRICE
TOTAL
PRICE
41752
$______
$________
42057
42596
41751
$______
$______
$______
$________
$________
$________
855025997
41932
42278
$______
$______
$______
$________
$________
$________
855025996
42276
$______
$______
$________
$________
855025998
41659
855025995
$______
$______
$______
$________
$________
$________
22117
42346
22370
42322
41573
22224
41661
22061
098s 1075
$______
$______
$______
$______
$______
$______
$______
$______
$______
$________
$________
$________
$________
$________
$________
$________
$________
$________
978s 1625
$______
$________
979s 1625
$______
$________
BAKER FILTERS
255.
11
256.
257.
258.
8
8
9
259.
260.
261.
9
6
6
262.
26.
6
12
264.
265.
266.
12
9
4
267.
268.
269.
270
271.
272.
273.
274.
275.
3
1
1
1
2
1
1
1
10
276.
2
277.
2
18 x 72 x 3 supply for Baker sg-600II and
sg-603, sg-603tx
18 x 24 x 6 exhaust for Baker sg-600II
18 x 24 x 6 same as above
18 x 48 x 3 supply for Baker sg-400II and
sg-403, sg-403tx
18 x 48 x 3 same as above
18 x 18 x 6 exhaust for Baker sg-400II
16 x 42 x 6 exhaust for Baker sg-603, sg603tx, sg-603ats and sg-603a
16 x 42 x 6 same as above
16 x 30 x 6 exhaust for Baker sg-403, sg403tx, sg-403ats and sg-403a
16 x 30 x 6 same as above
20 x 48 x 3 supply for Baker sg-403a
20 x 72 x 3 supply for Baker sg-603a
(same as 41661)
16 x 30 x 6 Baker exhaust for only sg-403
19 x 38 x 12 for Baker AG4ATS
24 X 72 X 6 supply for Baker b60 series
24 x 24 x 6 exhaust for Baker b60-112
18 x 36 x 3 Baker Filter
24 x 24 x 6 Baker Filter
20 x 72 x 3 supply for Baker sg-603a
16 x 42 x 6 Baker exhaust for only sg-603
1075 1/3 hp motor for Baker laminar flow
units - same as Baker part # 31677
1/2 hp motor for 6' Baker hoods - same as
Baker part # 31679 and 39800
1/3 hp motor for 4' Baker hoods - same as
Baker part # 31676
LOT 8A TOTAL (Items 255 through 277)
$________________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 48 OF 60
LOT 8B - HEPA INCORPORATED FILTERS
INSERT MANUFACTURER YOU ARE BIDDING: ____________________________________
ABBREVIATION OF MFGR TO BE USED ON INVOICE ___________________ (Section 5.7)
ITEM
NO.
ESTIMATED
QTY/UNIT
DESCRIPTION
NOMINAL SIZE
(INCHES)
278.
6
CEILING OR PANEL HEPA FILTERS
19-13/16 X 44-13/16
279.
2
19-13/16 X 19-13/16
280.
281.
4
1
21 X 44 X 3
20-5/8 X 20-5/8 X 6-3/8
282.
8
20-5/8 x 44-5/8 x 6-3/8
283.
284.
7
12
21 X 45 X 3 GEL
19-1/2 X 19-1/2 X 3-3/8
285.
10
19.5 X 19.5 x 3.54
*CATALOG/
STOCK
NUMBER
UNIT
PRICE
TOTAL
PRICE
0-007-2-1906-SU-5200-19P43P
0-007-2-1906-SU5200-19P19P
855023439
H2020S55CAA
H2044S55CAA
69601-001H
RG1T18F18
FA
HX-19.5019.50-8-4040-FU-00
$______
$________
$______
$______
$______
$______
$______
$______
$______
$______
$______
$______
$______
$______
$______
$______
LOT 8B TOTAL (Items 278 through 285)
$________________
LOT TOTAL (Items 255 through 285)
$________________
Indicate Test Report Numbers _______________________
LOT 8 **NON-LISTED FILTER FRAMES & ACCESSORIES are available at % discount from current
price list
dated
(copy attached). If there is more than one price list for the specified
manufacturer's non-listed, related items, each price list and the related discounts should be identified. Attach
to Bidder Response Form additional information, identified by Lot No.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 49 OF 60
LOT 9 - ULTRASTAR CP34 CLEAN ROOM PANEL
INSERT MANUFACTURER YOU ARE BIDDING: ____________________________________
ABBREVIATION OF MFGR TO BE USED ON INVOICE ___________________ (Section 5.7)
ITEM
NO.
ESTIMATED
QTY/UNIT
286.
75
DESCRIPTION
NOMINAL SIZE
(INCHES)
*CATALOG/
STOCK
NUMBER
UNIT
PRICE
TOTAL
PRICE
19 1/8” x 19 1/8” x 4 7/8”
CP34
$______
$________
LOT 9 TOTAL (Item 286)
$________________
Indicate Test Report Numbers _______________________
LOT 9 **NON-LISTED FILTER FRAMES & ACCESSORIES are available at % discount from current
price list
dated
(copy attached). If there is more than one price list for the specified
manufacturer's non-listed, related items, each price list and the related discounts should be identified. Attach
to Bidder Response Form additional information, identified by Lot No.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 50 OF 60
BID SUMMARY SHEET
Per Section 3.5 the award will be made based upon the lowest TOTAL FOR EACH LOT as follows or on
individual lot totals, whichever is judged to be in the best interest of the University:
Lot 1 Total
(Items 1 through 27)
$__________________
Lot 2 Total
(Items 28 through 70)
$__________________
Lot 3 Total
3 (Items 71 through 107)
3. $__________________
3A (Items 108 through 144)
3A. $__________________
Lot 4 Total
(Items 145 through 170)
$__________________
Lot 5 Total
5 (Items 171 through 207)
5. $__________________
5A (Items 208 through 244)
5A. $__________________
Lot 6 Total
(Items 245 through 250)
$__________________
Lot 7 Total
(Items 251 through 254)
$__________________
Lot 8A & 8B
8A (Items 255 through 277)
8A. $__________________
8B (Items 278 through 285)
8B. $__________________
Lot 9 Total
(Item 286)
$__________________
TOTAL LOTS TOTAL (Items 1 through 286)
$____________________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 51 OF 60
ATTACHMENT D - CLIENT REFERENCE LIST
Bidder Name:____________________________________________________________________________________
The Bidder must provide a minimum of three (3) business references.
1.
Reference Name: _____________________________________________ Contact: ___________________________
Address: _____________________________________________________________________________________________
Phone #: (
) ____________________
E-mail
address_______________________________________________________
Fax/Internet address:____________________________________________________________________________________
Description and date(s) of commodities and services provided: __________________________________________________
_____________________________________________________________________________________________________
_____________________________________________________________________________________________________
2.
Reference Name: _____________________________________________ Contact: ___________________________
Address: _____________________________________________________________________________________________
Phone #: (
) ____________________
E-mail
address_______________________________________________________
Fax/Internet address:____________________________________________________________________________________
Description and date(s) of commodities and services provided: __________________________________________________
_____________________________________________________________________________________________________
_____________________________________________________________________________________________________
3.
Reference Name: _____________________________________________ Contact: ___________________________
Address: _____________________________________________________________________________________________
Phone #: (
) ____________________
E-mail
address_______________________________________________________
Fax/Internet address:____________________________________________________________________________________
Description and date(s) of commodities and services provided: __________________________________________________
_____________________________________________________________________________________________________
_____________________________________________________________________________________________________
References may be contacted to confirm the Bidder’s abilities and qualifications as stated in the Bidder’s
response. The University may perform due diligence by contacting any applicable business reference, including
references from within the UW System. The University reserves the right to disqualify any Bidder whose
references don’t support their stated claim of qualifications in their response.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 52 OF 60
ATTACHMENT E: BIDDER INFORMATION SHEET
VENDOR NOTE: THIS SECTION MUST BE COMPLETED AND THIS FORM RETURNED WITH YOUR BID
RESPONSE
1. In accordance with Wisconsin Statutes 560.035, 560.0335 and 560.036, indicate below if you are a
Wisconsin certified Minority Business Enterprise (MBE), Work Center (WC), Disabled Veteran-Owned
Business (DVB) or Woman-owned Business Enterprise (WBE) (see websites:
http://www.doa.state.wi.us/section.asp?linkid=232&locid=0 or
http://stateuseprogram.wi.gov/section.asp?linkid=1424&locid=65).
____ Minority (MBE)
____ Work Center (WC)
____Disabled Veteran-Owned Business (DVB)
____ Woman Owned Business Enterprise (WBE)
___ Not applicable
(If no answer is indicated above, we will assume that you are none of the above when making the award.)
2. Pursuant to Public Law 95-507, indicate which of the following classifications apply to your organization.
All vendors are considered Large Business unless otherwise indicated (see website: www.sba.gov/).
(Check √ all that apply.)
____________ LARGE BUSINESS (LG)
____________ SMALL BUSINESS (SB)
____________ VETERAN OWNED SMALL BUSINESS (VOSB)
____________ SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB)
____________ HISTORICALLY UNDER UTILIZED BUSINESS ZONE (HUBZONE)
____________ SMALL DISADVANTAGED BUSINESS (SDB)
____________ WOMAN-OWNED SMALL BUSINESS (WOSB)
3. AMERICAN MADE: Wisconsin Statutes S. 16.754, directs the state to purchase materials which are
manufactured to the greatest extent in the United States when all other factors are substantially equal.
“Substantially equal” means when bids are tied or proposal scores are equal. Indicate whether the
material covered in your bid/proposal were manufactured in whole or in substantial part within the United
States, or the majority of the component parts thereof were manufactured in whole or in substantial part in
the United States.
____________ YES
____________ NO
____________ UNKNOWN
4. RECYCLED PRODUCTS/PACKAGING/DISPOSAL TECHNIQUES: The University is committed to
promote environmentally sound procurement, usage and disposal methods which are in compliance with
State of Wisconsin County, and Municipal regulations. Currently the University has a recycling program for
starch and Styrofoam packing peanuts. The University’s preference is to receive starch peanuts whenever
possible. The Contractor shall not use INSTAPAK (or similar) or mix starch and Styrofoam peanuts
under any circumstances. Each product shall be separately pre-packed in accordance with commercially
accepted methods. Small products may be packaged in protective envelopes (Mail-Lite or Bubble-Jet
packs).
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 53 OF 60
ATTACHMENT F: STANDARD TERMS AND CONDITIONS
1.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific
manufacturer and model numbers are used, they are to establish a design, type of construction, quality,
functional capability and/or performance level desired. When alternates are bid/proposed, they must be
identified by manufacturer, stock number, and such other information necessary to establish equivalency.
The UW-Madison shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid bidding
alternates which may result in rejection of their bid/proposal.
2.0 DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or
specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the
request. Each deviation and exception must be identified by the section, page and paragraph to which it
applies. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all
terms, conditions, and specifications and the bidder/proposer shall be held liable.
3.0 QUALITY: Unless otherwise indicated in the request, all material shall be first quality. Items which are used,
demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written
approval by the University.
4.0 QUANTITIES: The quantities shown on this request are based on estimated needs.
reserves the right to increase or decrease quantities to meet actual needs.
The University
5.0 PRICING AND DISCOUNT: The University qualifies for governmental discounts and its educational
institutions also qualify for educational discounts. Unit prices shall reflect these discounts.
5.1 Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz.,
ea.) as stated on the request or contract. For any given item, the quantity multiplied by the unit price
shall establish the extended price, the unit price shall govern in the bid/proposal evaluation and contract
administration.
5.2 Prices established in continuing agreements and term contracts may be lowered due to general market
conditions, but prices shall not be subject to increase for ninety (90) calendar days from the date of
award. Any increase proposed shall be submitted to the University thirty (30) calendar days before the
proposed effective date of the price increase, and shall be limited to fully documented cost increases to
the Contractor which are demonstrated to be industry-wide. The conditions under which price increases
may be granted shall be expressed in bid/proposal documents and contracts or agreements.
5.3 In determination of award, discounts for early payment will only be considered when all other conditions
are equal and when payment terms allow at least fifteen (15) days, providing the discount terms are
deemed favorable. All payment terms must allow the option of net thirty (30).
6.0 UNFAIR SALES ACT: Prices quoted to the University are not governed by the Wisconsin Unfair Sales Act.
7.0 ACCEPTANCE-REJECTION: The University reserves the right to accept or reject any or all bids/proposals,
to waive any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed
to be in the best interest of the State of Wisconsin.
8.0 ORDERING: Purchase orders or releases via purchasing cards shall be placed directly to the Contractor by
University. No other purchase orders are authorized.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 54 OF 60
9.0 PAYMENT TERMS AND INVOICING: The University normally will pay properly submitted vendor invoices
within thirty (30) days of receipt providing goods and/or services have been delivered, installed (if required),
and accepted as specified.
9.1 Invoices presented for payment must be submitted in accordance with instructions contained on the
purchase order including reference to purchase order number and submittal to the correct address for
processing. Invoice payment processing address is shown on the upper left corner of the purchase
order. Send invoices to the Accounts Payable address on the purchase order. Do not send invoices to
the ship to address.
9.2 Payment shall be considered timely if the payment is mailed, delivered, or transferred within thirty (30)
days after receipt of a properly completed invoice, unless the vendor is notified in writing by the agency
of a dispute before payment is due.
9.3 Bidders/proposers shall include discounts for early payment (See 5.3) as a percent reduction of invoice.
Invoice discounts shall be determined, where applicable, from the date of acceptance of goods and/or
the receipt of invoice, whichever is later. Discounts for early payment terms stated on the bid/proposal
must be shown plainly on the invoice; discounts for early payment not shown on the invoice will be
taken.
9.4 Invoices submitted not in accordance with these instructions will be removed from the payment process
and returned within ten (10) days.
9.5 Payment terms and invoicing for purchasing card will be made in accordance with the purchasing card
contact.
10.0 TAXES: The University, an agency of the State of Wisconsin, is exempt from payment of all federal tax and
Wisconsin state and local taxes on its purchases except Wisconsin excise taxes as described below. The
Department of Revenue of the State of Wisconsin does not issue a tax exempt number; however, University
is exempt from State of Wisconsin sales or use tax under s.77.54(9a)(a). Registration No. 39-73-1021-K,
was issued by the Internal Revenue Service to authorize tax-free transactions under Chapter 32 of the
Internal Revenue Code.
10.1 The University, an agency of the State of Wisconsin, is required to pay the Wisconsin excise or
occupation tax on its purchase of beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and
general aviation fuel. However, it is exempt from payment of Wisconsin sales or use tax on its
purchases. The University may be subject to other states' taxes on its purchases in that state
depending on the laws of that state. Contractors performing construction activities are required to pay
state use tax on the cost of materials.
11.0 GUARANTEED DELIVERY: Failure of the Contractor to adhere to delivery schedules as specified or to
promptly replace rejected materials shall render the Contractor liable for all costs in excess of the contract
price when alternate procurement is necessary. Excess costs shall include the administrative costs.
12.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded
as a result of this request except where special requirements are stated elsewhere in the request; in such
cases, the special requirements shall apply. Further, the written contract and/or order with referenced parts
and attachments shall constitute the entire agreement and no other terms and conditions in any document,
acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the
University.
13.0 APPLICABLE LAW: This Agreement shall be construed under the laws of the State of Wisconsin.
Jurisdiction and venue for any disputes under this Agreement shall be in Dane County, Wisconsin. The
contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances and
regulations which are in effect during the period of this contract and which in any manner affect the work or
its conduct.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 55 OF 60
14.0 ANTITRUST ASSIGNMENT: The Contractor and the University recognize that in actual economic practice,
overcharges resulting from antitrust violations are in fact usually borne by the purchaser. Therefore, the
Contractor hereby assigns to the University any and all claims for such overcharges as to goods, materials or
services purchased in connection with this contract.
15.0 ASSIGNMENT: No right or duty in whole or in part of the Contractor under this contract may be assigned or
delegated without the prior written consent of the University.
16.0 DISPUTES: Disputes should be addressed to the University Purchasing Office, Director of Purchasing
Services, 21 N Park St, Suite 6101, Madison, WI 53715 1218.
17.0 NONDISCRIMINATION/ AFFIRMATIVE ACTION:
17.1 In connection with the performance of work under this contract, the Contractor agrees not to
discriminate against any employe or applicant for employment because of age, race, religion, color,
handicap, sex, physical condition, developmental disability as defined in s.51.01(5), Wisconsin Statutes,
sexual orientation as defined in s.111.32(13m) Wis. Stats., or national origin. This provision shall
include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship. Except with respect to sexual orientation, the Contractor further
agrees to take affirmative action to ensure equal employment opportunities.
17.2 Contracts estimated to be over twenty-five thousand dollars ($25,000) require the submission of a
written affirmative action plan by the Contractor. An exemption occurs from this requirement if the
Contractor has a workforce of less than twenty-five (25) employes. Within fifteen (15) working days
after the contract is awarded, the Contractor must submit the plan to the contracting state agency for
approval. Instructions on preparing the plan and technical assistance regarding this clause are
available from the contracting state agency.
17.3 The Contractor agrees to post in conspicuous places, available for employes and applicants for
employment, a notice to be provided by the contracting state agency that sets forth the provisions of the
State of Wisconsin nondiscrimination law.
17.4 Failure to comply with the conditions of this clause may result in the Contractor's becoming declared an
"ineligible" Contractor, termination of the contract, or withholding of payment.
17.5 To the extent required by law, 41 CFR 60-1.4(a) and (b) are incorporated by reference in these
Standard Terms and Conditions. Additionally, the Contractor certifies compliance with 41 CFR 60-1.8
and does not and will not maintain any facilities provided for employees in a segregated manner. The
Contractor further agrees to obtain identical certifications from any subcontractors prior to the award of
a subcontract exceeding $25,000 which is not exempt and will retain such certification for audit
purposes.
18.0 PATENT INFRINGEMENT: The Contractor selling to the University the articles described herein guarantees
the articles were manufactured or produced in accordance with applicable federal labor laws. Further, that
the sale or use of the articles described herein will not infringe any United States patent. The Contractor
covenants that it will at its own expense defend every suit which shall be brought against the University
(provided that such Contractor is promptly notified of such suit, and all papers therein are delivered to it) for
any alleged infringement of any patent by reason of the sale or use of such articles, and agrees that it will
pay all costs, damages, and profits recoverable in any such suit.
19.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the University must comply
fully with all safety requirements as set forth by the Wisconsin Administrative Code, Rules of the Industrial
Commission on Safety, and all applicable OSHA Standards.
20.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a
hazardous chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data
Sheet for each item with the shipped container(s) and one (1) copy to UW Safety Department, 30 East
Campus Mall, Madison WI 53715-2609.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 56 OF 60
21.0 WARRANTY: Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result
of this request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt.
The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the
Contractor.
22.0 INSURANCE RESPONSIBILITY: The Contractor performing services to the University shall:
22.1 Maintain worker's compensation insurance as required by Wisconsin Statutes for all employees
engaged in the work.
22.2 Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which
might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars
($1,000,000) liability for bodily injury and property damage including products liability and completed
operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used
in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per
occurrence combined single limit for automobile liability and property damage.
22.3 The state reserves the right to require higher or lower limits where warranted.
22.4 Upon request by the University, the Contractor is required to provide a Certificate of Insurance, from an
insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating
of A-, and signed by an authorized agent. A minimum 60 day cancellation notice is desired.
23.0 CANCELLATION: The University reserves the right to cancel any contract in whole or in part without
penalty due to nonappropriation of funds or for failure of the Contractor to comply with terms, conditions, and
specifications of this contract.
24.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent Wisconsin tax liability may have their
payments offset by the State of Wisconsin.
25.0 OMNIBUS RECONCILIATION ACT: (Public Law 96-499) To the extent required by law, if this contract is for
acquisition of services with a cost or value of $25,000 or more within any 12-month period, including
contracts for both goods and services in which the services component is worth $25,000 or more within any
12-month period, the Contractor shall in accordance with 42 C.F.R., Part 420, Section 1861 of the Omnibus
Reconciliation Act of 1980 (P.L. 96499) and permit the comptroller general of the United States, the United
States Department of Health and Human Services, and their duly authorized representatives, access to the
Contractor's books, documents and records until the expiration date of four (4) years after the approval of
procurement activities.
26.0 PUBLIC RECORDS ACCESS: It is the intention of University to maintain an open and public process in the
solicitation, submission, review, and approval of procurement activities. Bid/proposal openings are public
unless otherwise specified. Records may not be available for public inspection prior to issuance of the notice
of intent to award or the award of the contract.
27.0 PROPRIETARY INFORMATION: Any restrictions on the use of data contained within a request must be clearly stated in
the bid/proposal itself. Proprietary information submitted in response to a request will be handled in accordance with
applicable State of Wisconsin procurement regulations and the Wisconsin public records law. Proprietary restrictions
normally are not accepted. However, when accepted, it is the vendor's responsibility to defend the determination in the
event of an appeal or litigation.
27.1 Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a result of the
contracted commodities or services cannot be copyrighted or patented. All data, documentation, and innovations
become the property of the State of Wisconsin.
27.2 Any material submitted by the vendor in response to this request that the vendor considers confidential and
proprietary information and which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material
which can be kept confidential under the Wisconsin public records law, must be identified on a Designation of
Confidential and Proprietary Information form (DOA-3027). Bidders/proposers may request the form if it is not part
of the Request for Bid/Request for Proposal package. Bid/proposal prices cannot be held confidential.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 57 OF 60
28.0 DISCLOSURE: If a state public official (s. 19.42, Wisconsin Statutes), a member of a state public official's
immediate family, or any organization in which a state public official or a member of the official's immediate
family owns or controls a ten percent (10%) interest, is a party to this agreement, and if this agreement
involves payment of more than three thousand dollars ($3,000) within a twelve (12) month period, this
contract is voidable by the state unless appropriate disclosure is made according to s. 19.45(6), Wis. Stats.,
before signing the contract. Disclosure must be made to the State of Wisconsin Ethics Board, 44 E. Mifflin
Street, Suite 601, Madison, Wisconsin 53703 (Telephone 608-266-8123). State classified and former
employes and certain University faculty/staff are subject to separate disclosure requirements, s. 16.417, Wis.
Stats.
29.0 ANTI-KICKBACK ACT of 1986: (41 USC 51 et. seq): To the extent required by law, the officer or employe
responsible for submitting this bid shall certify, in accordance with 48 CFR 52.203-7, to the best of their
knowledge, that they have no information concerning the violation of the Anti- Kickback Act in connection
with the submitted bid/proposal. Signing the bid/proposal with a false statement shall void the submitted
bid/proposal and any resulting contract(s).
30.0 RECYCLED MATERIALS: The University is required to purchase products incorporating recycled materials
whenever technically or economically feasible. Bidders/proposers are encouraged to bid/propose products
with recycled content which meet specifications.
31.0 HOLD HARMLESS: The Contractor will indemnify and save harmless the State of Wisconsin and all of its
officers, agents and employees from all suits, actions, or claims of any character brought for or on account of
any injuries or damages received by any persons or property resulting from the operations of the Contractor,
or of any of its Contractors, in prosecuting work under this agreement.
32.0 PROMOTIONAL ADVERTISING/NEWS RELEASES: Reference to or use of the State of Wisconsin, any of
its departments, agencies (University) or other subunits, or any state official or employee for commercial
promotion is prohibited. News releases pertaining to this procurement shall not be made without prior
approval of the University. Release of broadcast e-mails pertaining to this procurement shall not be made
without prior written authorization of the contracting agency.
33.0 WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wisconsin Statutes, and must
ensure that when engaged in the production of materials, supplies or equipment or the performance of
contractual services, not less than seventy-five percent (75%) of the total hours of direct labor are performed
by severely handicapped individuals.
34.0 FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation)
which becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis.
Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin
Department of Financial Institutions, unless the corporation is transacting business in interstate commerce or
is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation
which desires to apply for a certificate of authority should contact the Department of Financial Institutions,
Division of Corporation, P.O. Box 7846, Madison, WI 53707-7846; telephone (608) 261-7577.
35.0 FORCE MAJEURE: Neither party shall be in default by reason of any failure in performance of this
Agreement in accordance with reasonable control and without fault or negligence on their part. Such causes
may include, but are not restricted to, acts of nature or the public enemy, acts of the government in either its
sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes
and unusually severe weather, but in every case the failure to perform such must be beyond the reasonable
control and without the fault or negligence of the party.
36.0 WORK CENTER PROGRAM: The successful bidder/proposer shall agree to implement processes that allow
the State agencies, including the University of Wisconsin System, to satisfy the State's obligation to purchase
goods and services produced by work centers certified under the State Use Law, s.16.752, Wis. Stat. This
shall result in requiring the successful bidder/proposer to include products provided by work centers in its
catalog for State agencies and campuses or to block the sale of comparable items to State agencies and
campuses.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 58 OF 60
ATTACHMENT G - APPLICABLE FEDERAL RULES
COMPLIANCE WITH LAWS:
The preferred vendor shall warrant and certify that in the performance of the resultant agreement it has complied with or
will comply with all applicable statutes, rules, regulations and orders of the United States, and any state or political
subdivision thereof, including laws and regulations pertaining to labor, wages, hours and other conditions of employment.
All materials, equipment, and supplies provided to the members must comply fully with all safety requirements, rules of
the Industrial Commission on Safety, and all applicable OSHA Standards.
DEBARMENT:
Federal Executive Order (E.O.) 12549 “Debarment“ requires that all contractors receiving individual awards, using federal
funds, and all subrecipients certify that the organization and its principals are not debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the
Federal Government. As a part of this bid document there is debarment language and a signature block for you to self
certify your debarment status on the Bidder Response Sheet. Failure to supply this information may disqualify your bid.
Information on debarment is available at the following websites: www.epls.gov and www.arnet.gov/far/.
DEVELOPMENT OF DISADVANTAGED SUPPLIERS:
The University is committed to encouraging the development of minority, women-owned, and otherwise small and
disadvantaged businesses. The selected preferred vendor shall make effort to subcontract with minority, women-owned
and otherwise small and disadvantaged businesses. A quarterly report will be required indicating the extent of effort and
members’ participation. The report will be in a format acceptable to University.
GENERAL PROVISIONS AND CERTIFICATIONS FOR GOVERNMENT CONTRACTS:
The following clauses are applicable and are hereby incorporated by reference into solicitations and any purchase orders
with the same force and effect as if set forth in full text. To the extent that an earlier version of any such clause is included
in the prime contract or subcontract under which solicitation or purchase order is issued, the date of the clause as it
appears in such prime contract or subcontract shall be controlling and said version is incorporated herein. Where
necessary to make the context of the Federal Acquisition Regulations (FAR), Department of Defense Federal Acquisition
Regulation Supplement (DFARS), and Code of Federal Regulations (CFR) clauses set forth in these General Provisions
applicable to this solicitation or subcontract, the term “Contractor” shall mean “Subcontractor”, “Seller” or “Supplier”, the
term “Contract” or “Subcontract” shall mean “Purchase Order”, the term “Government” shall mean “Buyer” or “University”
and the term “Contracting Officer” shall mean “Buyer’s Purchasing Representative”. It is intended that the referenced
clauses shall apply to Seller, the legal entity which contracts with the University under any solicitation or purchase order,
in such manner as is necessary to reflect the position of Seller as a Supplier to the University, Buyer and legal entity
issuing a solicitation or purchase order; to insure Seller’s obligations to the University and the United States Government;
and to enable the University to meet its obligations under its prime contract or subcontract.
The clauses incorporated by reference may be found in the Federal Acquisition Regulations (FAR), the DOD Federal
Acquisition Regulation Supplement (DFARS), or the Code of Federal Regulations (CFR). Copies may be purchased from
the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402, or see the following websites
for more information: http://farsite.hill.af.mil/VFFARA.HTM (click “FARSEARCH” tab)
http://www.gpoaccess.gov/cfr/index.html
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 59 OF 60
FAR (52 Series) / DFARS (252 Series)
52.202-1
Definitions (Dec 2001)
52.204-2
Security Requirements (Aug 1996) (Alt. I)
52.215-16
Facilities Capital Cost of Money (Oct 1997)
52.215-17
Waiver of Facilities Capital Cost of Money (Oct 1997) (when cost of money is not proposed)
52.227-10
Filing of Patent Applications – Classified Subject Matter (Apr 84)
52.232-8
52.232-25
Discount for Prompt Payment (May 1997)
Prompt Payment (Feb 2002)
52.233-3
52.243-1
52.245-2
52.245-18
52.249-1
52.249-8
52.251-1
52.253-1
252.225-7001
252.225-7002
252.225-7007
252.225-7009
252.225-7016
252.227-7013
252.227-7026
252.227-7027
252.227-7030
252.227-7037
252.227-7039
252.251-7000
Protest After Award (Aug 96) (Alt. I)
Changes – Fixed Price – Alt. II (Apr 84)
Government Property (Fixed Price Contracts) (Dec 89)
Special Test Equipment (Feb 93)
Termination for Convenience of the Government (Fixed Price) (Short Form) (Apr 84)
Default (Fixed-Price Supply and Service) (Apr 84)
Government Supply Sources (Apr 94)
Computer Generated Forms (Jan 91) March 27, 1997
Buy American Act and Balance of Payments Program (Mar 1998)
Qualifying Country Sources as Subcontractors (Dec 91)
Trade Agreements Act (Sep 2001)
Duty-Free Entry-Qualifying Country End Products and Supplies (Aug 2000)
Restriction on Acquisition of Ball and Roller Bearings (Dec 2000)
Rights in Technical Data and Computer Software (Nov 1995)
Deferred Delivery of Technical Data or Computer Software (Apr 88)
Deferred Ordering of Technical Data or Computer Software (Apr 88)
Technical Data - Withholding of Payment (Mar 2000)
Validation of Restrictive Markings on Technical Data (Sep 1999)
Patents-Reporting of Subject Inventions (Apr 90)
Ordering from Government Supply Sources (May 1995)
CFR : 2 CFR 215 Uniform Administrative Requirements for Grants and Agreements With
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations (OMB Circular A-110)
Applicable when fixed price is greater than $2,500:
FAR (52 Series)
52.222-3
52.222-19
52.225-13
52.232-23
52.232-23
Convict Labor (Aug 1996)
Child Labor – Cooperation with Authorities and Remedies (Dec 2001)
Restrictions on Certain Foreign Purchases (Jul 2000)
Assignment of Claims (Jan 86)
Assignment of Claims (Jan 1986)
Applicable when fixed price is greater than $10,000:
FAR (52 Series)
52.222-20
52.222-21
52.222-22
52.222-26
52.222-36
Walsh-Healy Public Contracts Act (Dec 96)
Prohibition of Segregated Facilities (Feb 1999)
Previous Contracts & Compliance Reports (Feb 1999)
Equal Opportunity (Apr 2002)
Affirmative Action for Workers with Disabilities (Jun 1998)
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5029
PAGE 60 OF 60
Applicable when fixed price is greater than $25,000:
By submitting a signed proposal or quotation in response to the University’s solicitation, the supplier is providing a
negative assurance in accordance with FAR 52.209-5 Certification Regarding Debarment, Suspension, Proposed
Debarment, and Other Responsibility Matters. Certification in paragraph (a) of this clause is material representation of fact
upon which reliance is placed when making any resulting award.
FAR (52 Series) / DFARS (252 Series)
52.209-6
Protecting the Government's Interest When Subcontracting with Contractors Debarred,
Suspended, or Proposed for Debarment (Jul 95)
52.222-35
Affirmative Action for Special Disabled and Vietnam Era Veterans (Dec 2001)
52.222-37
Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (Dec 2001)
252.227-7036
Certification of Technical Data Conformity (May 87)
252.231-7000
Supplemental Cost Principles (Dec 91)
252.246-7000
Material Inspection and Receiving Report (Dec 91)
(Note: Not required for subcontracts for which the deliverable is a scientific or technical report.)
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