Lowest Responsible Bidder

Lowest Responsible Bidder
State Procurement Manual
DOA-3449 N(R06/94) Formerly AD-P-12
Section
THE PROCUREMENT PROCESS
Title
LOWEST RESPONSIBLE BIDDER
AUTHORITY:
Agencies Affected
ALL
Wis. Stats.
Number
PRO-C-16
Effective
10-18-01
Replaces
7-1-94
Page
1
of
2
16.75(1)(a)
16.75(1m)
16.75(2)(a)(b)
16.75(3m)
SCOPE:
-
to define the terms lowest responsible bidder and low bid
to establish criteria for differentiating between the above terms
to establish policy for selection of the lowest responsible bidder
CONTENT:
I.
The award of a contract for a procurement is made to the lowest responsible
bidder, except as provided in PRO-C-15, VI. A.
II.
III.
Definition of terms:
A.
"Low bid" refers to the lowest dollar total submitted in response to a bid
solicitation.
B.
"Lowest responsible bidder" refers to the supplier who submits the
lowest dollar total appearing in combination with other elements of the
bid that best meet the requirements of the solicitation.
C.
"Qualified bid" is a bid or a proposal submitted by a minority business
enterprise that is a responsible bid or proposal and that is no more than
5% higher than the apparent low bid or no more than 5% lower than the
proposal with the apparent high point score. A qualified bid may not be
considered on a procurement of printing or stationery.
Selection of the lowest responsible bidder is an objective decision based on a
vendor providing the most economical cost with:
A.
The financial ability to provide the services required or complete the
contract
B.
The skill, judgment, experience and resources to capably provide the
services or complete the contract
Authorized:
Director
State Bureau of Procurement
State Procurement Manual
DOA-3449 N(R06/94) Formerly AD-P-12
Section
THE PROCUREMENT PROCESS
Title
LOWEST RESPONSIBLE BIDDER
Agencies Affected
ALL
Number
PRO-C-16
Effective
10-18-01
Replaces
7-1-94
Page
2
of
2
C.
The necessary facilities, staff, personnel and equipment to complete the
contract
D.
The demonstrated ability to satisfactorily perform work in a prompt and
conscientious manner
E.
The demonstrated ability to comply in situations where the award is
contingent on special considerations subject to the nature of the services
or contract required
IV.
It is the responsibility and authority of the purchasing agent making an award to
exercise good judgment and, in the best interests of the state, to honestly and
fairly determine the responsibility of the bidders involved, and, of the
responsible bidders, to select the lowest responsible bidder.
V.
In cases involving capital equipment, or equipment or material with an operating
life, life cycle costing may be used to determine lowest responsible bidder.
VI.
When the lowest responsible bid price is deemed to be higher than a fair price, a
lower price may be negotiated. The last and final offer will be negotiated only
with the lowest responsible bidder, and only on price.
VII.
Any or all bids may be rejected; but when a low bid is rejected in favor of a
higher bid from the lowest responsible bidder, a written record of justification
will be prepared and placed in the bid file.
Authorized:
Director
State Bureau of Procurement
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