2016 - 17 Award Notice Guide

2016 - 17 Award Notice Guide
2016-17 Academic Year
Financial Aid & Scholarships Office
This Award Notification Guide is your resource for understanding the types of
financial aid offered and action required to accept your aid award, receive your
aid disbursement and maintain aid eligibility.
BY ACCEPTING FINANCIAL AID
You certify that you have read the Award Notification Guide and authorize
Sacramento State to automatically transfer the necessary amount of financial
aid to pay tuition fees and/or other fees/obligations owed to the University.
You also understand that financial aid award amounts are contingent on availability of funds, which are sometimes subject to change. You also recognize
that you may not receive financial aid from another institution while receiving
financial aid at Sacramento State.
PRIORITY DATES AND DEADLINES
March 2 is Sacramento State’s priority filing deadline. Students who meet this
filing deadline will receive the following consideration:
• Priority consideration for limited funding; provided you meet all other
award criteria.
June 1 is the priority document submission deadline. Students who submit their
documents by this deadline, will receive their fall award / disbursement in a
timely manner.
• A fee deferment will be placed in your Student Center; deferring your tuition
fee payment until the third week of school.
• You are encouraged to monitor your My Sac State Student Center To Do List
for requested documentation that may be needed to complete your file. We
recommend that you submit requested documentation within two weeks of
the date of request.
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YOUR RIGHTS AND
RESPONSIBILITIES
You have the right to know:
• What financial aid programs
are available at Sacramento
State
• Application deadlines for each
available program
• Cost of attendance (COA)
• Disbursement of funds
• Repayment/refund policy
• Satisfactory Academic Progress
(SAP) toward degree progress
You have the responsibility to:
• Accurately complete all forms/
applications on deadline
• Comply with all financial aid
deadlines
• Provide correct and accurate
information
• Read and understand all
information before signing
• Keep copies for your records
• Accept responsibility for all
agreements you sign
ENROLLMENT STATUS & DISBURSEMENT
The Financial Aid & Scholarships Office offers awards based on full-time enrollment. Disbursement of funds begins one
week before the start of the semester and continues weekly through Census. After Census disbursement of funds occurs
once a week.
• For example: If you are enrolled in 12 units, your aid will disburse based on 12 units. However, if you drop to 9 units
before the next disbursement, your aid may be adjusted creating a balance owed to the University
Grant Aid Prorated Based on Enrollment
ENROLLMENT STATUS CHART
UNDERGRADUATE
GRADUATE
FULL TIME
12 units
7 or more units
3/4 TIME
9 - 11 units
N/A
1/2 TIME
6- 8 units
4 - 6 units
< 1/2 TIME
Less than 6 units
Less than 4 units
PELL GRANT
ENROLLED UNITS
PRORATE AWARD AMOUNT
Up to 5 units
May receive up to 25% of your full-time award
6 - 8 units
May receive up to 50%
9 - 11 units
May receive 75%
12 or more units
100%
CAL GRANT A DISBURSEMENT CHART
2
ENROLLED UNITS
PRORATE AWARD AMOUNT
Up to 5 units
Not Eligible
6 - 8 units
May receive up to 50% of your full-time award
9 - 11 units
May receive 75%
12 or more units
100%
AWARD NOTIFICATIONS & ADDITIONAL AID
You will receive a revised award notification every time your award is adjusted
based on an enrollment change or notification of a new award. Award adjustments may result in an increase, decrease or in some cases a cancellation of
funds. Financial Aid awards in an “Offered” status will be subject to cancellation if you do not accept within two weeks. Before declining an award, please
be advised that not all grant aid can be restored later. You may reduce the
amount of loan offered and are encouraged to only borrow what you need for
school. You can request loans at a later time, if you decline the loans offered.
If you receive additional aid such as scholarships, stipends, tuition fees paid by
a third party contract, waivers, etc., not listed on your Award Notification, you
must inform the Financial Aid & Scholarships Office in writing. These additional resources must be included as part of your financial aid package, which may
require a reduction of other awards.
WHAT MAKES A STUDENT ELIGIBLE FOR AID
•
•
•
•
Admitted to a degree or credential program
A financial aid application is on file for the aid year
Maintain Satisfactory Academic Progress (SAP)
Undergraduate students must be enrolled in at least 6 units and
graduate students must be enrolled in at least 4 units
• Undergraduate students enrolled in a single term and graduating will
have their loans prorated
• Courses taken for audit (AU) do not count toward enrollment for
financial aid purposes
• Open University students are not eligible for financial aid
SPRING ONLY STUDENTS
Due to limited funding, priority awarding is given to students who will enroll
in both Fall and Spring semesters.
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CENSUS
Financial aid awards are locked and
adjusted based on the number of
units which you are enrolled.
For example: If you were initially
paid for full-time enrollment and
then at Census you are enrolled in
less than full-time, you may have to
repay aid that you are not eligible to
keep.
CENSUS dates are listed below:
Fall 2016
9/23/16
Spring 2017 2/17/17
REFUND
Refund of aid is any remaining funds
after fees/debts have been paid. You
can receive your refund faster by
signing up for eRefund. To sign up
for eRefund, log into your My Sac
State Student Center, click on the
Account Inquiry link and then the
green eRefund button.
TYPES OF STUDENTS
Undergraduate Students
are considered for all financial aid programs.
Unclassified Graduates
who are working toward admission into an
eligible program are considered for SUG
and Direct Loans up to Undergraduate
limits, for a period of up to 12 months (two
consecutive semesters) one time only.
Teaching Credential Students
are considered undergraduates for FAFSA filing purposes and are eligible for State University Grant (SUG), Perkins Loans, Federal Work
Study (FWS), Direct Loans, TEACH Grants, Cal
Grant and Middle Class Scholarships. Students
working towards their first teaching credential
may be eligible for Pell Grant if they are enrolled in at least 6 units of required teaching
credential courses.
Classified and Conditionally Classified Graduates
are considered for SUG, Perkins Loans, Nursing Loans, FWS, and Direct Unsubsidized Loans.
Second Bachelor, Second Master and Second Credential Students
are eligible for Perkins Loans, Nursing Loans, FWS, and Direct Loans.
College of Continuing Education (CCE)
Doctoral Students
Students who are enrolled in programs through CCE
require special processing. Not all CCE programs
qualify for financial aid.
are considered for Direct
Unsubsidized Loans and
Graduate PLUS Loan.
Withdrawal from School
If you have received financial aid and later withdraw from the University, the Financial Aid & Scholarships Office is required to calculate what portion of your aid may need to be returned to the federal and/or state programs, what portion you may have earned and what portion may be owed to the University. The Withdrawal
Policy is posted on our website.
Prior to withdrawal from school we encourage you to consider the impact withdrawing may have on repayment of aid, any future aid eligibility, and maintaining Satisfactory Academic Progress (SAP) standards.
Students who receive a 0.00 GPA as a result of receiving W or WU grades are considered unofficial withdrawals. Repayment/refunds will be calculated based on attendance through 50 percent of the semester or the last
day of documented attendance.
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DETERMINING ELIGIBILITY
COST OF ATTENDANCE (COA)
The COA includes the actual amount of tuition fees and standard allowances for books & supplies, food &
housing, transportation, and miscellaneous personal expenses. The housing allowance is based upon your
living arrangements while enrolled at Sacramento State. Figures may not represent your actual expenditures
for these items. A student may not receive financial aid assistance above their COA. The following chart is an
estimate of the COA for a full-time undergraduate student.
ALLOWANCE
WITH PARENTS
ON-CAMPUS
OFF-CAMPUS
$6,900
$6,900
DIRECT COSTS
Tuition Fees (may change)
$6,900
Food & Housing
$13,916
INDIRECT COSTS
Books & Supplies
$1,792
Food & Housing
$4,968
Transportation
$1,108
$838
$1,242
Misc. Personal
$1,416
$1,416
$1,416
$16,184
$24,862
$23,842
TOTAL
$1,792
$1,792
$12,492
NOTE: The CSU makes every effort to keep student costs to a minimum. Tuition fees listed in published schedules or student accounts may need to be increased when public funding is inadequate. Therefore, the CSU
must reserve the right, even after initial fee payments are made, to increase or modify any listed fees, without notice, until the date when instruction for a particular semester or quarter has begun. All CSU listed fees
should be regarded as estimates that are subject to change upon approval by The Board of Trustees.
EXPECTED FAMILY CONTRIBUTION (EFC)
The amount the federal government calculated that you and your family are expected to contribute toward the
cost of your education based on the information provided on the financial aid application.
Financial Need
Cost of Attendance minus the EFC = eligibility for need-based aid.
Unmet Financial Need
Is the financial need that has not been met by financial aid awards.
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TYPES OF FINANCIAL AID
GRANTS
Financial aid can help to narrow the gap between your resources and the cost of attending college. Financial aid includes Grants, Scholarships, Federal Work Study and Loans.
GRANTS do not have to be paid back and are typically based on financial need.
Federal Pell Grant is available to eligible undergraduate students and students pursuing their first
non-degree teaching credential. Students are eligible to receive Pell Grant funds for up to 12 (full-time)
semesters regardless of school attended.
Federal Supplemental Educational Opportunity Grant (FSEOG) is available to eligible undergraduate students with extreme financial need. Funding is limited.
Educational Opportunity Program (EOP) Grant is available to eligible undergraduate California residents who were admitted through EOP. Funding is limited. Other eligibility criteria also applies.
Bureau of Indian Affairs Grant (BIA) is available to eligible students and funds will be awarded by the BIA.
State University Grant (SUG) is an award designated to pay tuition fees for eligible California residents. A student may
only receive one award designated for tuition fees. Funding is limited.
Cal Grant is available to eligible undergraduate California residents. Eligibility is determined by the California Student Aid
Commission (CSAC) for students meeting the March 2 filing deadline. Cal Grant A is designated for tuition fees. A student
may only receive one award designated for tuition fees.
Middle Class Scholarship (MCS) is administered by the California Student Aid Commission (CSAC) to undergraduate eligible students. Participation is limited to students who will not have more than 50 percent of their tuition fees covered by a
government or institutional grant or scholarship.
FWS SCHOLARSHIPS
TEACH Grant is available to students in the teacher credential program and requires 4 years of teaching at a school servicing low-income students. If the 4 year teaching requirements is not met, the TEACH Grant amounts will be converted a
Direct Unsubsidized Loan.
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SCHOLARSHIPS are considered a resource when and may reduce need-based financial aid
awards. A student may not receive resources above Cost of Attendance.
Institutional Scholarships are awarded by the University Scholarship Committee. Applications are
available from mid-January to to mid-March for scholarships for the following fall semester.
Departmental Scholarships are awarded by the respective campus departments. See your major department for
applications and deadlines.
Community Scholarships are awarded by off-campus donors and are shown as estimates until the funds have been
received.
FEDERAL WORK STUDY (FWS) provides eligible students the opportunity to earn
funds for their educational expenses through job opportunities. FWS job opportunities are available through Career Connection, where students can view available jobs. Assistance on resume
writing and interview skills can be found in the Career Center located in Lassen Hall Room 1013.
LOANS
TYPES OF FINANCIAL AID
LOANS must be repaid after the student graduates, leaves school or drops below half-time en-
rollment. ALL student loan borrowers must complete a Federal Direct Loan Master Promissory Note
(MPN) and Entrance Loan Counseling.
Federal Direct Subsidized Loan is a long term, fixed interest rate loan for eligible undergraduate students and
is based on financial need. Repayment begins six months after the student graduates, leaves school or drops below
half-time enrollment. The government pays interest during in-school deferment periods.
Federal Direct Unsubsidized Loan is a long term, fixed interest rate loan for eligible undergraduate and
graduate students and is not based on financial need. Interest begins to accrue at the time of disbursement. We recommend students make interest only payments while in school to avoid unpaid interest being added to the principal
amount of the loan at repayment. Repayment begins six months after the student graduates, leaves school or drops
below half-time enrollment.
Federal Direct Graduate PLUS Loans is a long term, fixed interest rate loan for eligible graduate students
who demonstrate credit worthiness. Repayment begins six months after the student graduates, leaves school or drops
below half-time enrollment.
Federal Direct Parent Loans for Undergraduate Students (PLUS) is a long term, fixed interest rate
loan for eligible parents of dependent students. If the parent is denied the PLUS loan because of an adverse credit history, the dependent student may request consideration for additional unsubsidized loan eligibility. Repayment begins
sixty (60) days after the full amount has disbursed for the school year. Repayment may be deferred while the student
is enrolled at least half-time in an eligible program.
MORE ABOUT DIRECT LOANS
Direct Loans have an annual loan limit based on class level. The student loan programs also have lifetime aggregate loan
limits based on a student’s undergraduate or graduate status. Students may borrow loans up to the annual maximum
amount each year. A student has the option to lower/reduce the offered loan amount after accepting the loan. Students
are encouraged to only borrow what is needed for their educational expenses.
ANNUAL DIRECT LOAN LIMITS
Additional Unsubsidized
Subsidized
Freshman
Sophomore
Junior/Senior
Teach. Cred.
Graduate
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Dependent
Independent
Up to $3,500
Up to $4,500
Up to $5,500
Up to $5,500
Up to $2,000
Up to $2,000
Up to $2,000
$0
Up to $6,000
Up to $6,000
Up to $7,000
Up to $7,000
n/a
n/a
Up to $20,500
LOANS
TYPES OF FINANCIAL AID
AGGREGRATE LIFETIME DIRECT LOAN LIMITS
Undergraduate
Graduate
Dependent
Independent
Max Subsidized
$31,000
n/a
$57,500
$138,500**
$23,000
n/a
** Graduate aggregate lifetime limits includes loans received for undergraduate study.
OTHER LOANS
Nursing Student Loan (NSL) is a long-term, low-interest (5%) loan awarded to eligible students with financial need who
have been formally admitted into the clinical nursing major. Repayment begins nine months after the student graduates,
leaves school or drops below half-time enrollment. Students under the age of 18 are required to have a co-signer.
Federal Perkins Loan is a long-term, low-interest (5%) loan offered to eligible students who demonstrate financial need.
Repayment begins nine months after the student graduates, leaves school or drops below half-time enrollment. NEW:
Perkins loans will no longer be offered or disbursed after October 1, 2015.
Nursing and Perkins Loans borrowers must complete Entrance Loan Counseling and a Master Promissory Note.
Alternative Loans are high cost loans and require the applicant meet credit worthy guidelines set by each lender.
Alternative loans should only be considered as a last resort. See a Financial Aid Counselor for more information.
DREAM ACT AID RECIPIENTS
The California Dream Act allows AB
540 students to apply for and may
be eligible for the following programs at Sacramento State
•
•
•
•
•
•
Eligibility
The University must have
verified you as AB 540 eligible.
AB 540 status is determined by
the Residency Screening Office
Admissions & Outreach. Cal Grant A
Cal Grant B
• Complete the Dream Act AppliState University Grant (SUG)
cation online at www.caldreaMiddle Class Scholarship (MCS)
mact.org, by the priority deadChafee Foster Youth
line of March 2. The application
Education Opportunity Program
is available early each January.
(EOP)
• California Dream Loan
• Meet eligibility requirements for
the eligible programs.
• Meet the Satisfactory Academic
Progress requirements. 8
OVERAWARD
An over-award occurs when a student is disbursed aid in
excess of their eligibility. Federal and state regulations
do not permit students to receive aid which exceeds
their calculated financial need. The following situations
may cause an overaward:
• Change in budget, housing status, resident status or
academic career
• Change in enrollment status
• Increase in family contribution as a result of
corrections made to the financial aid application
• Unreported aid from outside resources
• Scholarships, grants, stipends, third party tuition fee
payments received at other schools, etc.
• Human error in calculation or data entry of award(s)
Students are required to repay all aid for which they are
determined to be ineligible.
MY SAC STATE
All students are encouraged to frequently review their
Student Center for any To Do List items or Holds that
may be placed on their account.
Financial aid holds are semester specific and do not
prevent registration. Check your My Sac State Student
Center for current disbursement holds and take necessary action to clear the holds.
The Financial Aid & Scholarships Office also utilizes the
Student Center to provide students access to the FWS
Job Board, Institutional Scholarship application and
Summer aid application.
SATISFACTORY
ACADEMIC
PROGRESS (SAP)
All financial aid recipients are required to sign a SAP
Contract as part of the application process. The SAP
Contract outlines how progress standards are measured, frequency and consequences. The University is
required to uniformly measure all financial aid recipients’ progress toward their degree objective. The Financial Aid & Scholarships Office measures SAP annually,
after spring grades are posted.
A student not meeting SAP standards is disqualified for
financial aid, however, will have the opportunity to appeal. Disqualified students must be prepared to pay tuition fees until a decision on the appeal is determined.
FEE DEFERMENTS
You are provided a tuition fee deferment for the Fall
semester if Sacramento State has received your financial
aid application. If you have submitted all requested documents to the office by June 1, your fee deferment will
be extended until the 3rd week of the fall semester.
Students with Spring awards are provided a tuition fee
deferment for the Spring semester.
You are responsible for paying tuition fees by the due
date if your financial aid will not disburse in time. Read
your My Sac State messages for further information.
SUMMER AID
Summer aid requires a separate online application to
determine your remaining aid eligibility for the Summer
term. The online application is available in early April.
Tuition fees are due and payable at time of summer
registration.
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IMPORTANT REMINDERS
• Include your name, student ID and signature on all documents submitted to our office.
• You can drop-off documents in the drop-boxes conveniently located in the Lassen Hall Lobby.
• If you are graduating at the end of Fall semester or withdraw and plan to return in Spring, you must
notify the Financial Aid & Scholarships Office in writing.
• If your living arrangements change from what you reported on the financial aid application you must
inform the Financial Aid & Scholarships Office in writing.
• You are required to repay all financial aid for which you are determined to be ineligible.
• Federal regulations (FERPA) prevent our office from discussing a student’s account with any third party
without first obtaining student consent. For more information about FERPA, visit the Office of the University Registrar
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QUESTIONS?
Visit our website at www.csus.edu/faid to view our Financial Aid TV available 24/7
Call us at (916) 278-6554. Phone hours Monday—Friday 9:00 am to 4:00 pm.
E-mail us at [email protected] During peak periods response time may be 5 to 7 business days.
General advising is provided Monday through Friday 9:00 am to 5:00 pm at Student Service Center in Lassen
Hall.
Office hours are subject to change. Continue to check out our website for current office hours.
This guide does not cover every award or situation. Check your My Sac State Student Center and our website for
updates and other important information.
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