Minutes

Minutes
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of June 10, 2014 held at the Chatham Education Centre
Page 1
PRESENT:
Trustees:
Chair Scott McKinlay, Vice-Chair Ian Cryer, Anika Altiman, Jane Bryce, Randy
Campbell, Ruth Ann Dodman, Jack Fletcher, Judy Krall, Dave Macko and
Carmen McGregor
Student Trustee
Kristen Dawson and Emily Schaefer
Staff:
Director of Education Jim Costello, Superintendent of Business Ron
Andruchow, Superintendents of Education, Dave Doey, Taf Lounsbury and
Manager of Human Resources Doug Bestard
Regrets:
Trustee Elizabeth Hudie, Superintendents of Education Joy Badder, Mike
Gilfoyle and Phil Warner
Recording Secretary:
Trish Johnston, Executive Assistant and Communications Officer
Call to Order:
Chair McKinlay called the Meeting to order at 7:00 p.m.
#2014-93
Approval of the Agenda
June/10/2014
Moved by Jack Fletcher, seconded by Dave Macko,
Declaration of Conflict of
Interest:
No declarations of conflict of interest were issued.
#2014-94
Approval of Minutes
May/27/2014
Moved by Ruth Ann Dodman , seconded by Judy Krall,
#2014-95
Action of the Regular
Board Private Session be
the Action of the Board
Moved by Ian Cryer, seconded by Jane Bryce,
“That the Agenda for the Regular Board Meeting Public Session of June
10, 2014 be approved.”
CARRIED.
“That the Board approve the Minutes of the Regular Board Meeting of May
27, 2014.”
CARRIED.
“That the Action of the Board in Private Session be the Action of the
Board.”
CARRIED.
Presentations:
Chatham Kent Secondary
Art Awards
Trustee Altiman commented that it was a pleasure and honour to present the
secondary art awards for Chatham-Kent. She introduced the three student
recipients - Lauren Flanagan from Wallaceburg District Secondary School,
Taisha Pinsonneault from John McGregor Secondary School and Donovan
Shipman from Wallaceburg District Secondary School. Lauren Flanagan
commented on her sculpture the White Rabbit from Alice in Wonderland.
Taisha Pinsonneault commented on her painting of the Sarnia Blue Water
Bridge titled Above And Beyond. Donovan Shipman commented on his
painting, Mr. Freeze. Trustee Altiman explained that the art work will be
displayed in the Chatham Office for one year then returned to the students.
She thanked the students and all of their creative inspirational energies,
including teachers, friends, and families. Director Costello thanked the
families for attending tonight as well as the teachers. Chair McKinlay
congratulated the students and thanked them for sharing their talents.
Delainey Johnson,
member of the Minister’s
Student Advisory Council
for the 2014/2015 school
Director Costello introduced Principal Lance Balkwill and student Delainey
Johnson from Gregory Drive Public School. He explained that Delainey was
one of sixty students selected to be a member of the Minister’s Student
Advisory Council. Six hundred students applied. Principal Balkwill provided
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of June 10, 2014 held at the Chatham Education Centre
Page 2
year.
examples of Delainey’s leadership abilities at Gregory Drive Public School and
thanked her for her contributions. Delainey explained that her Teacher had
encouraged her to apply to be a member. She attended a meeting on May 6
in Toronto and will be attending another one in August. The focus of the
discussions is on how to enhance the education system. She stated that she
felt it was a great honour to be chosen. She shared that everyone identified
concerns about discrimination issues. Trustee Altiman offered to help to make
connections with First Nation partners. Chair McKinlay commented that it was
a great honour to have Delainey represent the Board provincially. Trustee
McGregor encouraged Delainey to consider joining the Student Senate and
sharing her experiences with the Senators. It was noted that her sister Riley
received one of the YMCA Celebration of Youth Awards. Student Trustee
Dawson also won one of the YMCA Celebration of Youth Awards.
Election of the Boards’
Ontario Public School
Boards’ Association
Delegate
Trustee McGregor explained that the OPSBA Director (Delegate) position has
to be separate from the Western Vice President position which Trustee Cryer
has submitted his name. Elections will be held at the OPSBA AGM in July.
Trustee Krall has stepped down from the Board’s Director Delegate position.
#2014-96
Appointment of Trustee
Scrutineers
Moved by Jack Fletcher, seconded by Judy Krall,
#2014-97
Election of the Board’s
OPSBA Delegate
#2014-98
Nominations Closed
“That the Board appoint Student Trustees Dawson and Schaefer to serve as
Scrutineers for the Annual Organization Meeting.”
CARRIED.
Moved by Judy Krall
"That Carmen McGregor be nominated to serve as the Board’s
Delegate to the Ontario Public School Boards’ Association.”
Moved by Ruth Ann Dodman, seconded by Judy Krall,
“That the nominations for the Board’s Delegate to the Ontario Public
School Boards’ Association be closed.”
CARRIED.
Trustee McGregor allowed her name to stand.
Trustee McGregor was acclaimed to the position of OPSBA Delegate.
#2014-99
Election of the Board’s
OPSBA Alternate
Moved by Jack Fletcher,
2014-100
Election of the Boards’
OPSBA Alternate
Moved by Carmen McGregor,
#2014-101
Nominations Closed
Moved by Ruth Ann Dodman, seconded by Jack Fletcher,
“That Dave Macko be nominated to serve as the Board’s Alternate to
the Ontario Public School Boards’ Association.”
“That Judy Krall be nominated to serve as the Board’s Alternate to the
Ontario Public School Boards’ Association.”
“That the nominations for the Board’s Delegate to the Ontario Public
School Boards’ Association be closed.”
CARRIED.
Trustee Krall declined the nomination. Trustee Macko allowed his name to
stand.
Trustee Macko was acclaimed to the position of OPSBA Alternate.
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of June 10, 2014 held at the Chatham Education Centre
Page 3
Ontario Public School
Boards’ Association
(OPSBA) Draft Discussion
Paper EQAO and Large
Scale Testing in Ontario
Report B-14-75
Trustee Krall explained that OPSBA is asking for support for OPSBA’s Draft
Discussion Paper on EQAO and Large Scale Testing in Ontario. Trustee
Cryer served on the OPSBA working committee that drafted the paper.
Surveys were done with member school boards with a high rate of
participation across the province. The feedback was condensed into the
report. The plan is to meet with EQAO in the fall and review the report.
#2014-102
OPSBA Draft Discussion
Paper on EQAO
Moved by Ian Cryer, seconded by Jack Fletcher,
International Education
Report B-14-76
Director Costello explained that the goal of the International Education
program is to broaden the world for our learners whether they are travelling to
other counties or hosting students. He served on the Deputy Minister’s
advisory committee on International Education. The market place has become
more competitive because some boards have offered a reduction in tuition
fees and an increase in agent compensation in an attempt to garner more
students. LKDSB is considering moving in this direction. The Ministry of
Education has now made it permissible for school boards to license the
Ontario Secondary School Diploma to third party education providers
worldwide. There has also been a trend away from full year study for
international students. The Board’s Students Abroad initiative remains
successful. Many of our students continue to travel to Korea each July to enjoy
a two week experience as summer students. Net income from these foreign
student tuitions has been pooled to upgrade materials and electronic
equipment in our schools to the benefit of both international students as well
as our resident students requiring ESL instruction. In the past, as an attempt
to further build and deepen relationships with international student agents and
schools in Korea and China, previous Directors and Board Chairs have visited
Korea and China for a short business trip. The Chair and Director have been
invited over for a similar visit in the Fall of 2014 to visit Taiwan, Korea and
China. The cost of the trip will be paid from the International Education
Program revenues.
#2014-103
Chair and Director to
Travel to Taiwan, Korea
and China September
2014
“That the Board endorse Ontario Public School Boards’ Association
(OPSBA) Draft Discussion Paper EQAO and Large Scale Testing in
Ontario.”
CARRIED.
Moved by Carmen McGregor, seconded by Jane Bryce,
“That the Board support the travel of the Chair of the Board and the
Director to Taiwan, Korea and China for approximately 10 days at the end
of September 2014 for the purpose of building and sustaining
relationships, future recruitment of international students.”
Trustees McGregor and Bryce commented on their past very positive
experiences travelling to Asia as Chairs of the Board and the value to the
Board. Director Costello confirmed that the Ministry would not be relaxing the
diploma requirements for international students.
He explained that the
mandate of the program has not been about money but the investment of time
has been profitable. The Board is reaching out to more countries via social
media. The Board mobile app has been downloaded internationally and
Administration is looking to expand to more countries. Superintendent
Andruchow confirmed that the program has generated a profit in the past. It is
more competitive now and the Board needs to increase marketing and one
way to do this is by visiting the countries.
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of June 10, 2014 held at the Chatham Education Centre
Page 4
Trustee Fletcher explained his commitment to international education. He was
previously the Coordinator of International Education at Fanshawe College.
Superintendent Andruchow explained that the Board does not build
international education revenue into the Board budget. There is currently
$249,000 in reserves. The revenue for this year is estimated to be $230,000.
The proposed trip for September 2014 would cost between $15,000 and
$20,000. It was noted that it takes more than one visit to a country to solidify
relationships. In response to Trustee Fletcher’s uncertainty about the need for
the Chair to participate in the trip, Trustees expressed support for the Chair’s
participation. It was noted that the Asian culture considers it a sign of respect
for the Chair of the Board to be in attendance as well as the Director. Student
Trustee Schaefer commented on her positive experiences with international
students in her classes. Director Costello commented that Fanshawe College
now has about 20 people working in their International Education Department
with 20% of their students from out of country. Lambton College is expanding
in this area as well. He advised that these are groups that the Board can
partner with.
CARRIED.
Chair McKinlay commented that he had had the privilege of travelling to Korea
in the past and noted the importance of sending both Chair and Director as a
sign of respect.
Budget Approval for 2014/
2015 School year
Report B-14-77
Superintendent Andruchow explained that Trustees were sent an electronic
copy of the budget binder package this year with hard copies distributed at the
Board Meeting. He asked Trustees to consider paperless copies only for next
year. The 2014/2015 school year budget for the Board totals $260.8 Million.
The forecasted average daily enrolment for 2014/2015 is 22,229 total students
comprised of 14,550 elementary and 7,679 secondary students. This is about
230 less students at the secondary level. The Board’s revenue forecast is
based on the Ministry of Education Grants for Student Needs (GSN) education
funding model which generates the Board’s operating and school renewal
grants. There are four major categories of grants to the GSN funding model:
Pupil Foundation Grant, School Foundation Grant, Special Purpose Grants
and the Pupil Accommodation Grant. FDK will be in every school next year
and fully funded inside the Ministry grants. There is no funding for salary
increases provided by the Ministry.
The Board is beginning a multi-year
technology upgrade project to enhance the existing wide-area network
throughout all 64 schools. This project will provide improved wireless
technologies, a more mobile platform, improved access to digital resources
and increased ease and speed of use. This will support innovation and
student engagement in and out of the classroom. The total budget for the
entire project is estimated at $4.6 Million. For this school year, $1.7M dollars
has been included in the budget from the Board’s reserves to carry-out the first
phase of this technology initiative. Quarterly reports on the budget will be
provided to the Board throughout the school year.
Trustees expressed appreciation for the budget presentation format.
Trustee Fletcher stated that it was commendable that the Board maintained
the 270 Educational Assistants position while removing the reliance on
reserves to maintain the number but expressed concerns that some positions
had to be removed at the secondary level to accommodate student needs at
the elementary level and noted that this was a concern for consideration for
future years.
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of June 10, 2014 held at the Chatham Education Centre
Page 5
#2014-104
Budget Approval for 2014/
2015 School year
It was agreed that there would be discussion next year to determine the best
format for distributing the budget binder information, a combination of hard
copy and electronic copy.
Superintendent Andruchow confirmed that
Administration is researching the impact of the Canadian Anti-Spam
Legislation (CASL) on the Board and schools. It comes into effect on July 1
and restricts organizations from sending “commercial electronic messages”
(CEM) without express or implied consent of the recipient. Schools are
considering collecting information as students register. Director Costello has
had a number of conversations at CODE on this topic. School boards are
discussing options with legal departments and OPSBA has been providing
school boards with information. Superintendent Andruchow confirmed that the
budget summary and the Board’s financial statements are posted on the
Board’s website. Director Costello acknowledged the work of the Special
Education staff to maintain 270 Educational Assistant (EA) positions. He
explained that most of the EAs are needed at the elementary level, noting the
increase in high needs students at the kindergarten level and the decline of
about 230 students at the secondary level.
Moved by Judy Krall, seconded by Ruth Ann Dodman,
“The Lambton Kent District School Board approve the 2014/2015 School
Year Budget as presented in the amount of $ 260,782,202.”
CARRIED.
#2014-105
Tender Award HVAC
Upgrade, Northern C.I.V.S
Report B-14-78
Superintendent Andruchow presented the tender report for the HVAC upgrade
at Northern Collegiate Institute and Vocational School.
Moved by Carmen McGregor, seconded by Jack Fletcher,
“That the Board award the tender to the successful bidder, Wellington
Builders Inc.”
CARRIED.
Special Education
Advisory Committee
(SEAC) Report
Report B-14-79
Trustee Krall reported on the Special Education Advisory Committee (SEAC)
Meeting held on May 15, 2014. SEAC received a presentation from Sandy
Anderson, Manager of Financial Services regarding the 2014/2015 Grants for
Student Needs (GSN). SEAC reviewed and approved a complete listing of
the amendments to the Special Education Report for 2014. SEAC reviewed
correspondence from other Boards, and from The Ministry, in support of
and/or in response to the Board’s correspondence regarding Speech and
Language Services.
Ontario Public School
Boards’ Association
Update (OPSBA)
Report B-14-80
Trustee Krall reported on the items slated for consideration at the OPSBA
2014 AGM which included OPSBA Priorities 2014/2015, Policy Resolutions for
Consideration.
Constitutional Amendments and OPSBA Work Teams.
Trustees supported Lorie French for the First Vice-President position.
Announcements
The next Regular Board Meeting will be held on Tuesday, June 24, 2014 at the
Sarnia Education Centre.
The Signing of the Education Services Agreement between the Walpole Island
First Nation and Lambton Kent District School Board will take place on June
11 at 11:00 a.m. at Wallaceburg District Secondary School.
Trustee Bryce and Superintendent Lounsbury attended the 50th anniversary
celebration of Bosanquet Central School.
Lambton Kent District School Board
Minutes Of The Regular Board Meeting of June 10, 2014 held at the Chatham Education Centre
Page 6
Adjournment
8:50 p.m.
There being no further business, Chair McKinlay declared the meeting
adjourned at 8:50 p.m.
__________________________
Chair of the Board
__________________________________
Director of Education and Secretary of the Board
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