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HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES
April 26, 2011
Members present:
M. Brant, S. Clements, J. Cobb, T. Goodfellow, M. Hall, D. Inch, L. Kyle,
D. Patterson and J. Williams
Student Trustees:
C. Meyette and E. Tetzlaff
Regrets:
C. Pitman
Absent:
None
Resource:
C. DeMille, K. Donnell, T. FitzGibbon, R. McGall, M. Norton, C. Portt,
J. Rogers, D. Rutherford, M. Savery-Whiteway, D. Tregenza
Guests:
None
Minutes:
S. Cole, Secretary
Call to order
Vice-Chair Hall called the meeting to order at 7:03 p.m.
Board prayer
Trustee Brant said the Board prayer.
Delegations/presentations
21st Century Learning at Harmony Public School
Vice-Chair Hall called upon Assistant Superintendent Portt to introduce Rob McFadden,
Principal, Harmony Public School. Principal McFadden invited Grade 8 students, Mariah,
Cierra, Lindsay, Roberta, Elizabeth, Josee, Cassidy,Tia and Cailum to showcase their video and
blog projects at the school. The students described the different processes they used to develop
the public service announcements, such as using close-up, wide-range angles and changing the
colours from black and white and using sound in order to create a particular style. The roles of
the characters were chosen by their individual personalities and strengths. The students chose
their own words for the video to show that cyber-bullying hurts.
The students also showed a blog created by them to illustrate their writing and technical and
creativity skills. The students write about satires and their favourite public service
announcements. Their writing skills are improving due to the technology that is readily available
to them. The students explained it is exciting to see and read other students’ writing.
Principal McFadden indicated that students created the video in a couple of days using phone
and computer lines. Times are changing quickly and students are adept at using the new
technology. 21st Century Learning provides students the opportunity to practice skills of
collaboration by using critical thinking skills and demonstrating empathy for the point of view of
others.
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES APRIL 26, 2011
Page 2
The students and Principal McFadden were thanked for their impressive demonstration on
public service announcements and blogging.
Approval of the agenda
Moved:
Jim Williams
Seconded: Dave Patterson
That the agenda be approved.
Carried
Approval of minutes
Moved:
Dwayne Inch
Seconded: Thelma Goodfellow
A few typing errors were noted and will be corrected.
That the minutes of the regular meeting of March 28, 2011 be approved as
amended.
Carried
Business arising from the minutes
• None
.
Report from the Committee of the Whole Board
Moved:
Jim Williams
Seconded:
Thelma Goodfellow
The Committee of the Whole Board rose and reported on the following
recommendations:
1.
Selection of Director of Education
Moved :
Seconded:
Jennifer Cobb
Thelma Goodfellow
That Hastings and Prince Edward District School Board approve the appointment
of Robert McGall as Director of Education, effective September 1, 2011 to August
31, 2014, in accordance with the Director of Education personal services contract.
Vice-Chair Hall advised that the selection of director of education was supported by all trustees.
2.
Completion of Probationary status of teachers
Carried
Superintendent McGall was invited to speak and was given a standing ovation.
Superintendent McGall thanked Trustees for their confidence and support. He indicated it is an
honour to be appointed director of education of this dynamic organization which is one of
stability built by trust between the director, superintendents and trustees. He is looking forward
to working with the Board and as an organization that will continue to build on the strong
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES APRIL 26, 2011
Page 3
foundation of Growing with Character and AiM –Achievement in Motion for Student Success.
Superintendent McGall thanked his colleagues for their support and noted that he and his
colleagues will continue to work as a unified team to provide support to students and staff as the
Board moves toward 21st Century learning. He thanked Director Soule for her on-going support
and the opportunity to lead the Board teams of curriculum and human resources. He advised
that he has a strong commitment and belief in public education and will continue to create the
best possible learning environment for students. His role over the past six years has inspired
him to commit to working for children and enhancing the future of public education.
Recommendations
Report from Executive Committee
Policy Review
Board Policy No. 11-E: The Budget Committee
Moved:
S. Clements
Seconded: D. Inch
That Hastings and Prince Edward District School Board approve amendments to
Board Policy No. 11-E: Budget Committee, as contained in Board Report No. B-1a,
dated April 26, 2011 as amended.
On review of the policy, it was suggested that section 2.2 be amended with the addition of the
following: “The committee shall review and consider estimated board revenue and
expenditures.”
Carried
Board Policy No. 11-G: Special Education Advisory
Moved:
D. Inch
Seconded: S. Clements
That Hastings and Prince Edward District School Board approve amendments to
Board Policy No. 11-G: Special Education Advisory Committee, as contained in
Board Report No. B-1b, dated April 26, 2011.
Carried
Board Policy No. 17: Transportation of Students
Moved:
D. Inch
Seconded: S. Clements
That Hastings and Prince Edward District School Board approve amendments to
Board Policy No. 17: Transportation of Students, as contained in Board Report No.
B-1c, dated April 26, 2011 as amended.
A revision to section 2.2 was suggested with the addition of “of the Tri-Board Student
Transportation Inc” after “The Transportation of Students policy” to better clarify the Board’s
policy from that of the of the Tri-Board policy.
Carried
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES APRIL 26, 2011
Page 4
Report from Operations and Finance Committee
Short-Term Borrowing
Moved:
Thelma Goodfellow
Seconded: Sam Clements
That the Hastings and Prince Edward District School Board, in order to meet short
term borrowing requirements for the addition and renovations to Sir John A.
Macdonald School and Prince Charles School, Belleville, approve the borrowing
resolution authorizing the borrowing of a sum of up to six million, eight hundred
thousand dollars ($6,800,000) from the Canadian Imperial Bank of Commerce as
contained in Board Report No. B-2, dated April 26, 2011.
Superintendent Rutherford indicated this is a short-term borrowing requirement with the money
to follow from the Ministry of Education at a later date. With the number of capital projects
during this school year and the addition and renovations to Sir John A. Macdonald School and
Prince Charles School, Belleville, the short-term financing is recommended by the Board’s
banker. Once construction is completed the projects will be financed over a 25 year period.
Carried
That the Hastings and Prince Edward District School Board, in order to meet short
term borrowing requirements for the cost of renovations for Full Day
Kindergarten, Energy Efficiency, Geothermal and School Renewal Projects,
approve the borrowing resolution authorizing the borrowing of a sum of up to
three million, two hundred thousand dollars ($3,200,000) from the Canadian
Imperial Bank of Commerce as contained in Board Report No. B-2, dated April 26,
2011.
Superintendent Rutherford informed trustees that this is requested to cover the cost of
renovations for the full-day kindergarten program, Energy Efficiency, Geothermal and School
Renewal projects approved through the Ministry of Education capital grants. Once completed,
the projects will be financed over a 25 year period.
Carried
Athol-South Marysburgh Public School Addition and Renovations
Moved:
T. Goodfellow
Seconded: Sam Clements
That the Hastings and Prince Edward District School Board award a tender in the
amount of $753,740 to K. Knudsen Construction Limited for an addition and
renovations to Athol-South Marysburgh Public School as contained in Board
Report No. B-3, dated April 26, 2011.
The proposed construction will include a two classroom addition and creation of a JK/SK room
within the existing building. The front office and staff room will be renovated and enlarged. The
computer room will be eliminated and replaced with wireless technology and computers on
wheel carts. Also an additional washroom will be created within the existing building.
Carried
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES APRIL 26, 2011
Page 5
Information
Calendar of events
The calendar was reviewed and the following items were noted and included on the calendar:
• Change in time for the Executive Committee Meeting from 2:30 to 1:30 p.m. on
May 2. (If quorum not met, Committee will consider meeting on May 9, 2011.)
Note: Executive Committee confirmed for Monday, May 2, 2011 at 1:30 p.m.
Report from the chair
• None
Report from Executive Committee
Vice-Chair Hall reported on the following items from the Executive Committee meeting that took
place on April 4, 2011:
• Review of Board policies
Operations and Finance Committee
Trustee Inch reported on the following items from the Operations and Finance Committee
meeting that took place on April 11, 2011:
• Capital borrowing and capital projects update
• Benefits audit for compliance purposes
• Membership renewal in Ontario Schools Boards’ Insurance Exchange
• Board Policy review information
• Trustee expense reimbursement
• Student Needs grants update
• Early learning update
Program and Human Resources Committee
Trustee Goodfellow reported on the following items from the Program and Human Resources
Committee meeting that took place on April 18, 2011:
• Presentation by administrators and teachers on what they learned from
participation in a district review ( Queen Elizabeth P.S. (Picton) and Prince
Charles P.S (Trenton)
• Board Policy Review information
• Revised procedure review for criminal background checks
• Supports for students in locally developed courses
• Posting for 88 secondary department headship positions and co-coordinator
interviews
• Administrator assignments due to retirements
• Student Needs grant update
Reports from Staff
School Administrator Placements 2011-2012
• Retirement of B. Lloyd, Elementary Principal, effective June 30, 2011
• Secondary Vice-principal transfers effective April 26, 2011
• Assignment of principal and vice-principal placements due to twinning of Madoc
and Madoc Township Public Schools
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES APRIL 26, 2011
Page 6
Notice of Motion
Amendments to Ontario Regulation 7/07 Student trustees
Director Soule indicated that this is a result of a change in Ministry of Education Regulation 7/07
- Student Trustees requiring the Board to amend its policy. She advised that it is an inclusion
and equity revision to policy. The amendment requires an addition to Clause 4.2.2 (a) which
reads: “Students must be sixteen years of age or older and entering or enrolled in year 3 or 4 as
a full-time student at the secondary school, or an exceptional pupil in a special education
program for whom the board has reduced the length of the instructional program on each school
day under subsection 3(3) of Regulation 298 of the Revised Regulations of Ontario, 1990
(Operations of Schools General) made under the Act, so long as the pupil would be a full-time
pupil if the program had not been reduced”.
Director Soule indicated the amendment to policy will go before the standing committees in May
and to Board on May 24, 2011. It was noted that the policy was recently amended to which the
review date is not noted on the policy. The review date will be revised to reflect the previous
amendment.
Reports from Trustees – Board committees and events
Trustees provided updates on events they attended:
• A letter was distributed from the Special Education Advisory Committee to the
Hastings County Social Services regarding their concern to the proposed change
of the special needs resourcing definition. The letter expressed concern that the
definition might affect children who have yet to access services and who may no
longer be eligible for early intervention opportunities that are critical for optimum
development.
• Dreams Do Come True presentation on April 29 with parents of children with
disabilities at 6:30 p.m.
• Shared Solutions presentation on May 2
• Annual Student Benefit Auction on May 5
• Education Week events scheduled for May 2 to 6, 2011 – this is an opportunity
for schools to showcase musical productions, book and fun fairs, and other
events – please check school calendars
Report from Student Trustees:
• Election for Student Senate and appointment of two new student trustees –
Indigo Christ, Moira Secondary School and Ally Martin Centennial Secondary
School - Emily Tetzlaff, Carmen Meyette and the two new student trustees will
attend the Ontario Student Trustee Association conference on May 12 to 15
• Participation in Al Purdy library celebrations at Trenton High School
• “Fundraising Fever” at Quinte Secondary School – Japan relief efforts;
fundraising for a local child who has a neurological disease; 30 Hour famine and
the sport-a-thon to raise money for the athletics
Trustee proposals and queries
• None
Correspondence
Ottawa-Carleton District School Board request for support, re: government funding for
immigrant services
HASTINGS AND PRINCE EDWARD DISTRICT SCHOOL BOARD
PUBLIC MEETING MINUTES APRIL 26, 2011
Page 7
Director Soule presented a letter from the Ottawa-Carleton District School Board to the
Honourable Jason Kenney, Minister of Citizenship, Immigration and Multiculturalism, regarding
concerns about funding and supports for immigrant services in Ottawa. The Director stated that
the Board has not experienced the same types of demands for English literacy development
and this does not have the same impact for the Board.
Adjournment
The meeting was adjourned at 8:15 p.m.
_____________________________
Chair
______________________________
Secretary
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