October 8, 2014 Board Information Packet

October 8, 2014 Board Information Packet
Siuslaw School
District 97J
Board of Directors’
Meeting Information
Packet
October 8, 2014
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Agenda
Item No:
Attachment:
100814-2
Yes
Reason:
Approve Agenda
From: Ethel Angal
Date: October 8, 2014
Background:
The superintendent, board chair and vice-chair meet to prepare the agenda one week prior to the board
meeting. Items of business may be suggested by any board member, staff member, student or citizen of the
district by notifying the superintendent at least five working days prior to the meeting. Any changes to the
agenda must be approved by majority vote.
Recommendation:
Administration recommends approval of the agenda as presented.
Resolution #100814-2 Agenda
Be it Resolved that the Siuslaw School District Board of Directors approve the agenda as presented.
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
1
Siuslaw School District 97J Board of Directors
Regular Board Meeting
Siuslaw School District Office, 2111 Oak Street
Wednesday, October 8, 2014 at 6:30 p.m.
Notice and Agenda
1. Call to Order, Flag Salute – Chairperson Butler
Flag Salute: SMS Mason Prociw, 6th Grade
2. Approve Agenda – Superintendent Angal
3. Approve Consent Agenda – Superintendent Angal
4. Acknowledgements – Chair Butler and Board
5. Public Participation - Chair Butler
6. Program Highlights - Superintendent Angal
Administrators Report: Strategies to Increase Growth and Close Academic Gaps
7. Action Items
a. Facilities
b. Food Service: Self-operating vs. Food Service Management Company
c. Appoint Special Programs Director
d. Achievement Compact
e. Organizational Requirements
f. Budget Resolution Adjustment
g. Policy Updates
(i) GBN – Sexual Harassment
(ii) IK – Academic Achievement
(iii) JFCEB – Personal Electronic Devices and Social Media
(iv) JGAB – Restraint and Seclusion
(v) JFCJ - Weapons
8. Reports
a. Superintendent’s Communications – Ethel Angal
b. Administrator Reports – Ethel Angal
9.
Adjourn – Chair Butler
2
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
Consent Agenda
Consent Business
Item No:
100814-3
Attachment:
Yes
From: Ethel Angal
Date: October 8, 2014
Background:
This month’s consent agenda contains the following items:
Minutes of the September 10, 2014 Board Meeting
Enrollment Reports
Financial Reports
Personnel
Approve Certified Positions:
Greg Jorgenson - SES 4th/5th Teacher
Sarah Barnard – SES 3rd Grade Teacher
Jamin Pool – SHS Health and Physical Education
Accept Coaching Resignation:
Tony Castro, JV Girls Basketball
Randy Paredes, JV Boys Baseball
Recommendation:
Administration recommends approval of the consent agenda as presented.
Resolution #100814-3 Consent Agenda
Be it Resolved that the Siuslaw School District Board of Directors approve the consent agenda as presented.
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
3
Siuslaw School District 97J Board of Directors
Regular Board Meeting
Siuslaw School District Office, 2111 Oak Street
Wednesday, September 10, 2014 at 6:30 p.m.
Minutes
Directors Attending:
Tammy Butler
Paul Burns
John Barnett
Deena Mitchell
Chad Clement(absent)
Others in Attendance:
Ethel Angal, Interim Superintendent
Kari Blake, Business Manager
Vonnie McClellan, Board Secretary
Staff, Patrons, Media
Michelle Rose(in at 7:15)
Suzanne Mann-Heintz
1. Call to Order, Flag Salute
Chairperson Butler called the meeting to order at 6:33pm and reminded all in attendance of the Siuslaw
School District mission statement:
“Motivating and preparing all students to reach their greatest potential.”
Mr. Harklerode introduced SES student’s Evan and Ethen Merten who were chosen to lead the flag
salute. Mr. Harklerode shared that each day at SES starts with a special greeting for the two Merten
boys, “How are my two favorite Merten boys?” Mr. Harklerode stated that Ethan Merten also sticks
around to help open car doors and greet other students. Mr. Harklerode stated that the Merten boys are a
positive start to each school day, so they were chosen to lead the flag salute to start the first school board
meeting of the year.
.
2. Approve Agenda
Chairperson Butler called for approval of the agenda. Ms. Angal recommended approval of the agenda
as presented.
Resolution 091014-2 Approve Agenda
Paul Burns motioned to approve the agenda as presented. Deena Mitchell seconded. Paul Burns
requested that he would like to see resumes of teachers being presented on the consent agenda.
3. Approve Consent Agenda
Ethel Angal recommended approval of the consent agenda. The consent agenda included minutes of the
August 13, 2014 Board Meeting, August 14, 2014 Special Meeting and August 26, 2014 Special
Meeting, Financial Reports and the following personnel items:
Approve Classified Positions: Corby Rhodes, Rick Steiner, Danny Thomas
Approve Certified Positions: Tamara Carpenito, John Whisler, Renea Summers, Andrew Ahrendt, Jill
Neider
Accept Coaching Resignation: Jim Dietz
Accept Certified Resignation: Amy Peterson
Resolution 091014-2 Approve Consent Agenda
Paul Burns motioned to approve the consent agenda as presented. John Barnett seconded. Paul Burns
requested that he would like to see resumes of teachers being presented on the consent agenda.
4. Acknowledgements
Deena Mitchell expressed that she had an amazing first day of school, stating that it was fun to see the
teachers and students so excited and raring to go. The middle school assembly led by Ms. Wiggins was
4
an over the top, wonderful way for 6th graders to start the year. Mr. Grzeskowiak acknowledged that it
Ms. Wiggins did an excellent job putting it all together. Ms. Mitchell further stated that her favorite
moment was going into Ms. Worley’s class and seeing 15 students waiting at their desks for class to
begin, while it was recess time. Thanked all staff for being ready and having their “A-game” on --kudos to everyone.
Suzanne Mann-Heintz shared that she went to the first PTA meeting of the year and was very impressed
with the number in attendance, the diversity of the group, and all the activities and fundraisers they have
going on. Ms. Mann-Heintz stated that they are obviously a very active group and a big support for the
schools.
Paul Burns noted that he had the opportunity to attend a Cross Country meet at Tugman State Park. Mr.
Burns stated it was a great, positive experience. Additionally he shared it was good to see everyone out
enjoying themselves and to see the camaraderie among the athletes. While attending the meet he spoke
with one of the first grade teachers who expressed appreciation for the additional teaching staff to keep
class sizes down.
John Barnett seconded what the others said and shared that the SES Back to School Barbeque was a fun
event to meet new staff and see the rest of staff and families. Blue and Gold Game was good to see and
well done. The first day of school it was good to see the energy level teachers and kids all had so much
positive energy.
Tammy Butler shared that she spent her time at the high school last week and that there is a different
energy going on with real enthusiasm for the start of the school year. Ms. Butler also noted that she
visited with Bou Kilgore in the ASPIRE classroom who is also seeing good, positive energy. Ms. Butler
shared that the ASPIRE program is in need of a few more volunteers if anyone is interested.
5. Public Participation
None
6. Program Highlights
Ethel Angal noted that the Professional Development and Evaluation Committee met on August 18 for a
full day meeting with Cec Amuchastegui. The committee is made up of a group of administrators and
teachers. Ms. Angal noted that this group has been very collegial from the start and has put together a
handbook ahead of other districts in the state. Ms. Angal also shared that it has passed both the state
guidelines and the federal waiver. The district is waiting one item from the state, the approved matrix,
in order to finish the handbook for the 2014-2015 school year. The district utilized TalentEd a cloud
based system for entering and tracking evaluation data. The district chose to use it with a few staff for
the 2013-2014 school year in order to test the system and work out any bugs before using it for all staff.
Kerri Tatum reported that the high school used it with half the staff. Some changes to the forms were
needed early in the year, but were resolved towards the middle of the year.
SMS tried using the TalentEd system last year, but ran into issues with dates not being synchronized and
data not propagating correctly. SMS ended up going to paper towards the end of the year. Mr.
Grzeskowiak noted that interactions and face to face meetings with teachers are not as frequent in the
email(electronic) based TalentEd system. Mr. Grzeskowiak shared that this is a drawback and will need
to be emphasized outside of the TalentEd system.
Mr. Harklerode noted that the recent meeting resulted in changing the date deadlines for the coming
year. Mr. Harklerode shared that staff had trouble meeting the deadlines. The push to get baseline data
for goals by September 15 and subsequently create goals proved difficult. This year they have moved
the goal deadline to October 15.
Overall the administrators feel a lot better with the new changes and what was learned after using the
system last year. Tammy Butler asked if they worked on Inter-rater reliability with Ms. Amuchastegui.
Mr. Grzeskowiak noted that they worked on it some last year and that this year they plan to do coobservations as principals in live-time. Kerri Tatum and Corky Franklin are focusing on one standard at
the high school for this year. Ms. Tatum noted that they are still looking at all standards, but this focus
will help with their inter-rater reliability between the two SHS administrators.
Lisa Utz noted that although she has few people to evaluate, she has another domain for special
programs teachers. Ms. Utz stated that the collaborative meeting on August 18 was very good, the team
5
worked together and everyone always came back to, “the kids, the kids.” Kerri Tatum noted that the
cooperation and empowering of teachers to be leaders was really great. Mr. Grzeskowiak shared that the
conversations of the group are honest, frank and collaborative, a much better way to go than top down
directives. Rachel Foster, a committee member, shared that she likes the collaboration, she feels heard
and that it is about the kids and wanting the best in the classroom.
7. Action Items
a. Appoint Superintendent/Approve Superintendent Contract
Tammy Butler read the qualifications of a superintendent which were used for the 2012-2013
superintendent search. Additionally Tammy Butler expressed that she has been very impressed
with Ms. Angal over the last several weeks and stated that Ms. Angal fits the qualifications and
more.
Resolution 091014-7(a) Appoint Superintendent/Approve Superintendent Contract – Withdrawn
John Barnett motioned to approve the appointment and contract for Ethel Angal as Siuslaw School
District Superintendent. Suzanne Mann-Heintz seconded.
Paul Burns stated that the changes in contract were very well done and were recommended by the
OSBA legal team and the district attorney.
After a brief discussion, it was decided that the resolution should be divided into two separate
resolutions. John Barnett withdrew his original motion and Suzanne Mann-Heintz withdrew her
second.
Resolution 091014-7(a) Appoint Superintendent
John Barnett motioned to appoint Ethel Angal as Superintendent of Siuslaw School District.
Suzanne Mann-Heintz seconded. The motion carried unanimously.
Resolution 091014-7(b) Approve Superintendent Contract
Suzanne Mann-Heintz motioned to approve the Superintendent Contract as presented. Paul Burns
seconded the motion. The motion carried unanimously.
The audience applauded Ms. Angal’s appointment.
b. Organizational Requirements
Resolution 091014-7(bc) Organizational Requirements
Michelle Rose motioned to approve the Organizational Requirements as presented. John Barnett
seconded. Suzanne Mann-Heintz noted two banks have changed their names. Andy Grzeskowiak
noted that the start time is wrong for the middle school. It was decided that the Organizational
Requirements would need to be revised and brought back in November. Deena Mitchell asked to
have Friday/Professional Development hours included. All opposed passing Resolution 09120147(bc).
c. SMS Cross Country Reinstatement
Ethel Angal recommended approving the reinstatement of Siuslaw Middle School Cross Country.
Resolution 091014-7(c) SMS Cross Country Reinstatement
John Barnett motioned for approval. Michelle Rose seconded and the motion carried
unanimously. Tammy Butler noted that Rachelle Campbell works hard to get it funded and secures
many volunteers to assist in the success of the program.
d. Board Goals
Ethel Angal recommended adopting the Siuslaw School District Board/Superintendent
Goals as presented.
Resolution 091014-7(d) Board Goals
Suzanne Mann-Heintz motioned to approve the goals as presented. Paul Burns seconded.
Deena Mitchell questioned Board Goal #1 in regards to Strategies/Tasks item’s #3 and #4 which
seem to be the same. Paul Burns suggested and adding the word “programs” to the language item
#3 and deleting item #4. Ethel Angal shared that she likes carrying the goals forward for more
than one year and that the process is very collaborative. Suzanne Mann-Heintz amended her
motion to include the discussed changes. Paul Burns seconded. Michelle Rose expressed her
appreciation for the Board Work Session to fine tune and discuss the Board/Superintendent Goals.
Deena Mitchell noted that she likes that the Board Goals are combined with the Superintendent
Goals.
6
e. Food Service: Self-operating vs. Food Service Management Company
Kari Blake recommended tabling the resolution as she is still seeking more information from other
school districts and the state. Ms. Blake shared that she plans to convene a committee of
individuals which will include administrators, students, community members and representatives
of the board to discuss the pros and cons of going self-operating. Additionally, a community
coffee will allow other interested members of the community to voice their thoughts and opinions.
Ms. Blake stated that she will then bring the resolution to the board in November for a decision.
f.
OSEA Mid-Contract
Kari Blake noted that there have been some language changes under item #2 since the board
packet was published. The language “3% increase,” in item #2 is being changed to “a true,
consistent 3% increment.” Kari Blake explained that when the salary schedule was developed the
intent was for there to be a 3% step increase between each step each year. Over the course of
many years it became inconsistent. The union has been requesting the correction for several years
and is happy to move forward with a consistent salary schedule. Suzanne Mann-Heintz asked if
the longevity steps were new. Kari Blake stated that it is new and was a way to reward those who
have been with the district for a number of years. Ms. Blake noted that 17 classified employees
would benefit from the longevity step increase and that the process was very collaborative and
positive.
Resolution 091014-7(f) OSEA Mid-Contract
Paul Burns motioned to adopt the salary and benefit changes as amended for the Siuslaw
Education Association Mid-contract Re-opener for the Contract Year 2014-2015 as presented.
John Barnett seconded and the motion carried unanimously.
8. Reports
a. Superintendent’s Communications
Ethel Angal echoed the board’s comments about the first day of school and gave kudos to Heather
Wiggins and Jonathon Hornung for their hard work on the assemblies for 6th and 9th grade
students.
Ms. Angal reported on the following:
• The crisis response phone tree and chain of command has been update and disseminated
to the appropriate individuals.
• Two new teachers are being added at the elementary school and administration is keeping
an eye on the middle and high school class sizes.
• The district is fortunate to be supported by the board for keeping class sizes reasonable
and to also have the budget coming in from the state and the community (Local Option
Levy).
• OSBA dinner will be in Eugene on October 22, if any board members are interested in
attending. Ms. Angal will be attending.
• Test results have been released to school staff, but are still embargoed for community
consumption. Ms. Angal read a quote from the state deputy superintendent who noted that
test results held relatively steady throughout the state. Suzanne Mann-Heintz noted that
she attended a presentation by Mike Harklerode on Common Core that was really good
and recommends more information going out to the public on this important topic. Mr.
Harklerode shared that he plans to do a couple more presentations in the community.
• Robo call went out as an emergency call, but it was not an emergency --- there was a
report of a cougar on Kingwood Street. The message was merely to make parents aware,
and let the community know that school is being cautious.
• There will be a Memorial Bike to School Day in honor of Tim Daugherty, a 26 year staff
member who passed away at the end of summer. This event will allow closure for
students, as a short time will be set aside to release balloons and allow staff to talk to his
passing. A safe room will be made available to students.
7
b. Administrator Reports
Ethel Angal reported that administrators provided written reports and will speak briefly to class
sizes.
c. Board Member Items
Paul Burns acknowledged the media for their good work in covering district news. Kerri Tatum
shared that they are good to work with, especially when you are nervous.
Michelle Rose shared that it was good to see all the yellow at the football game. It was a nice
kick-off.
Deena Mitchell asked about the past practice of Wednesday night being set aside for youth
activities (church). Mr. Grzeskowiak noted that it is tricky for the middle school because the high
school has the other nights. Referee availability is also an issue. Ms. Mitchell expressed that it
was just a reminder because the youth (church group) activities are good for students, as well.
Michelle Rose stated that a politically correct term would be, “youth service activities.” Kerri
Tatum shared that this was the first she was made aware of this practice, but that she would notify
the athletic director. Ms. Tatum noted that it may too late for this year on some activities.
Chair Butler reminded the board to contact Vonnie McClellan if they are interested in attending
the OSBA Regional Dinner at Lane ESD/Eugene on October 22 and/or the November 13-16
OSBA Meeting in Portland.
9. Chair Butler recessed the regular meeting at 8:33 and called executive session to order under
ORS 192.660(2)(h) To consult with counsel concerning the legal rights and duties of a public body with
regard to current litigation or litigation likely to be filed, in regard to ORS 192.660(2)(h), which allows
the board to meet in executive session for that purpose. Ms. Butler directed the media that they are not
to report on any of the deliberation of the executive session.
Chairperson Butler closed executive session at 9:19 and returned to regular session.
10. Action on personnel agreement, if necessary, following Executive Session
John Barnett motioned: "I move that we authorize the Board Chairman to enter into a settlement
agreement with Shawn Wiencek, to include a full and complete waiver of potential claims against
the
District and an expenditure of no more than $20,000 of District funds." Paul Burns seconded. Paul
Burns made the following comment: "Throughout this process, we have been guided by legal counsel
and are advised that we have complied with all legal requirements in our actions regarding our former
superintendent. Nevertheless, I support this motion because it is in the best interest of the school district
to be able to avoid any litigation and instead to focus the time and attention of staff and the board on
providing the best education possible for the students in this District."
Chair Butler called for a vote and the motion passed unanimously.
11. Michelle Rose motioned to adjourn the meeting, John Barnett seconded and Chair Butler adjourned the
meeting at 9:21pm.
8
Grade Level
2010-2011 2011-12
2012-13
2013-14
6/3/11 9/14/11 6/8/12
9/17/12 10/4/12 6/12/13
10/3/13
6/2/14
2014-15
10/3/14
KG
1
2
3
4
5
Elem Total
97
92
98
98
102
111
598
102
101
91
95
102
108
599
100
97
91
97
100
108
593
107
98
99
87
94
93
578
109
97
100
87
95
93
581
111
107
101
96
89
94
598
102
107
109
101
98
94
611
107
115
114
103
98
99
636
98
111
115
119
107
101
651
6
7
8
MS Total
102
107
118
327
109
94
98
301
114
96
97
307
109
114
89
312
109
113
91
313
109
112
84
305
97
105
119
321
88
115
116
319
102
100
113
315
9
10
11
12
HS Total
Grade 13
Grade 14
98
116
116
90
420
121
105
119
140
485
111
90
110
114
425
102
109
104
130
445
103
95
109
109
104
97
129 93/13
445
407
Totals
1345
1385
1325
1335
88
92
110
93
383
14
3
400
1332
93
94
103
92
382
10
2
394
1349
115
97
97
112
421
7
3
431
1397
1339
1310
9
10
SIUSLAW SCHOOL DISTRICT 97J
MONTHLY CASH FLOW - GENERAL FUND
September 30, 2014
REVENUES
Actual for Month
Actual YTD
Budget
Balance
Comments
Beginning Balance (Unaudited)
$2,525,150
$1,900,000
$1,405,000
$1,911,571
PROPERTY TAXES
LOCAL OPTION
PARTICIPATION FEES
INTEREST
RENTALS/DONATIONS
MISCELLANEOUS
COUNTY SCHOOL FUND
STATE SCHOOL FUND
COMMON SCHOOL FUND
FEDERAL FOREST REVENUE
HIGH COST STUDENTS
$23,427
$3,952
$50,410
$8,412
$2,323
$3,417
$7,019
$3,653
$384,419
$1,538,393
$66,929
$6,244,416
$978,391
$50,000
$35,000
$34,000
$320,000
$10,000
$4,566,986
$129,743
$6,194,006
$969,979
$50,000
$35,000
$26,981
$316,347
$10,000
$3,028,593
$62,814
$0
$65,000
Subject to Change - Books are
not closed yet
Includes current and prior year
Includes current and prior year
TOTAL REVENUE
$65,000
$417,539
$1,674,816
$13,838,536
$12,670,291
EXPENDITURES
SALARIES
ASSOCIATED PAYROLL COSTS
PURCHASED SERVICES
SUPPLIES & MATERIALS
CAPITAL OUTLAY
OTHER OBJECTS
TRANSFERS
OTHER USES
TOTAL EXPENDITURES
NET ENDING CASH POSITION
Actual for Month
Actual YTD
Budget
Balance
$550,639
$315,062
$76,431
$98,094
$14,749
$21,895
$4,686
$0
$835,777
$459,578
$152,680
$108,980
$19,050
$22,316
$18,964
$0
$6,503,763
$3,756,106
$1,087,336
$456,410
$125,775
$930,585
$62,000
$916,561
$5,667,986
$3,296,528
$934,656
$347,430
$106,725
$908,269
$43,036
$916,561
$1,081,556
$1,617,345
$13,838,536
Comments
$12,221,192
$1,861,133
11
Siuslaw School District
2013-2014
Start Here...
ACTUAL
through
9/30/14
Fund 203 Ebiss & Aspire BUDGET
REVENUES
Local Revenues
State Revenue
$ 25,000
Federal Revenue
$ 19,150
Beginning Balance
$
-
$
$
$
TOTAL REVENUES
$
$ 44,150
3,000
-
$
$
$ 365,095
$
-
$
$
$
$
-
3,000
TOTAL REVENUES
$ 365,095
$
-
$
$
$
$
133,370
49,725
92,000
90,000
$
$
$
$
39,061
13,915
19,493
1,109
$ 365,095
$
73,578
$ 25,200
$ 4,700
$ 11,500
$ 2,750
$
$
$
$
636
111
129
2,815
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
TOTAL EXPENDITURES
$ 44,150
$
3,691
TOTAL EXPENDITURES
ACTUAL
through
9/30/14
BUDGET
$
$
$ 79,300
$
-
$
$
$
$
TOTAL REVENUES
$ 79,300
$
BUDGET
Fund 204 21st Century
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
Fund 207 Title IIA
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
ACTUAL
through
9/30/14
ACTUAL
through
9/30/14
BUDGET
-
Fund 209 IDEA
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
$
$
$ 217,910
$
-
$
$
$
$
-
-
TOTAL REVENUES
$ 217,910
$
-
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
$ 145,000
$ 72,910
$
$
-
$
$
$
$
12,321
8,870
-
TOTAL EXPENDITURES
$ 217,910
$
21,191
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
$ 25,000
$ 19,300
$ 30,000
$ 5,000
$
$
$
4,151
2,995
179
TOTAL EXPENDITURES
$ 79,300
$
7,325
12
Siuslaw School District
2013-2014
Start Here...
ACTUAL
through
9/30/14
BUDGET
Fund 210 Title I
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
$
$
$ 444,790
$
-
$
$
$
$
TOTAL REVENUES
$ 444,790
$
ACTUAL
through
9/30/14
BUDGET
-
Fund 212 Indian Ed
REVENUES
Local Revenues
State Revenue
Federal Revenue
Beginning Balance
$
$
$ 52,150
$
-
$
$
$
$
-
-
TOTAL REVENUES
$ 52,150
$
-
$ 32,050
$ 20,100
$
$
-
$
$
$
$
8,330
4,551
1,021
$ 52,150
$
13,902
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
$ 283,590
$ 156,700
$
500
$ 4,000
$
$
$
$
25,543
16,157
1,103
EXPENDITURES
Personnel Services
Employee Benefits
Purchased Services
Supplies & Materials
Other Objects
TOTAL EXPENDITURES
$ 444,790
$
42,802
TOTAL EXPENDITURES
13
SIUSLAW SCHOOL DISTRICT
2014-2015
BUS RESERVE REVENUE/EXPENDITURE FORECAST
ACTUAL
through
9/30/14
BUDGET
Fund 232
PROJECTED
for Fiscal Year
REVENUES
Interest
Participation Fees
Misc
Bus Depreciation
Beginning Fund Balance
TOTAL REVENUES
$
$
$
$
$
107,000
93,495
$
$
$
$
$
-
$
$
$
$
$
50
107,000
93,495
$
200,495
$
-
$
200,545
$
$
$
$
145,763
4,732
50,000
$
$
$
$
-
$
$
$
$
126,287
10,452
50,000
$
200,495
$
-
$
186,739
$
13,806
EXPENDITURES
Replacement Equipment
Principal
Interest
Unappropriated End Balance
TOTAL EXPENDITURES
ESTIMATED FUND BALANCE
P:\Board Meetings 14-15\Excel Files\Board Reports Sept, 2014
Fund 232
14
SIUSLAW SCHOOL DISTRICT
2014-2015
FOOD SERVICE REVENUE/EXPENDITURE FORECAST
Fund 240
ACTUAL
through
9/30/14
BUDGET
PROJECTED
for Fiscal Year
REVENUES
Interest
$
Sale of Student Meals
Miscellaneous
Other Restricted Grants
Federal Reimbursement
100
$
-
65,000
$
-
1,000
$
-
-
$
-
$
-
283,000
Interfund Transfers
$
-
20,000
$ 100,900
-
$
$
-
$ 470,000
$
-
5,000
$
-
300,000
$
-
CACFP Non-Instr.
55,000
$
-
Supplies
65,000
$
-
Revenue on Behalf of District
Beginning Balance
TOTAL RESOURCES
$
-
$
-
$
-
EXPENDITURES
Repairs & Maintenance
Non-Instr. Services
Technology
Unapprop. Ending Fund Balance
$
45,000
$
$
-
TOTAL EXPENDITURES
$ 470,000
$
-
ESTIMATED ENDING FUND BALANCE
P:\Board Meetings 14-15\Excel Files\Board Reports Sept, 2014
Fund 270
15
SIUSLAW SCHOOL DISTRICT
2014-2015
CONSTRUCTION EXCISE TAX REVENUE/EXPENDITURE FORECAST
BUDGET
Fund 280
REVENUES
Interest
Excise Tax
Miscellaneous
Beginning Fund Balance
TOTAL REVENUES
ACTUAL
through
9/30/14
$
$
750
25,000
$
PROJECTED
for Fiscal
Year
4,234
-
$
$
750
25,000
240,310
$
$
$
$
$
240,310
$
266,060
$
4,234
$
266,060
$
240,310
$
$
-
$
$
-
$
240,310
$
-
$
-
EXPENDITURES
Purchased Services
Reserved for next year
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
$
266,060
CAPITAL PROJECTS REVENUE/EXPENDITURE FORECAST
BUDGET
Fund 400
REVENUES
Interest
Miscellaneous
Other Restricted Grants
Beginning Fund Balance
TOTAL REVENUES
ACTUAL
through
9/30/14
PROJECTED
for Fiscal
Year
$
$
$
$
15,000
$
$
$
$
-
$
$
$
$
15,000
$
15,000
$
-
$
15,000
$
$
$
$
$
15,000
-
$
$
$
$
$
-
$
$
$
$
$
-
$
15,000
$
-
$
15,000
$
-
EXPENDITURES
Purchased Services
Supplies
Initial & Additnl. Equip.
Transfer of Funds
Reserved for next year
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
16
SIUSLAW SCHOOL DISTRICT
2014-2015
QSCB CONSTRUCTION REVENUE/EXPENDITURE FORECAST
BUDGET
Fund 402
REVENUES
Interest
Miscellaneous
Beginning Fund Balance
ACTUAL
through
9/30/14
PROJECTED
for Fiscal
Year
$
$
$
3,000
$
$
$
-
$
3,000
$
-
$
-
Purchased Services
$
Improve other than Building $
Reserved for next year
$
3,000
-
$
$
$
-
$
$
$
-
3,000
$
-
$
-
$
-
TOTAL REVENUES
EXPENDITURES
TOTAL EXPENDITURES
$
ESTIMATED ENDING FUND BALANCE
17
SIUSLAW SCHOOL DISTRICT
2014-2015
G. O. BOND DEBT SERVICE REVENUE/EXPENDITURE FORECAST
ACTUAL through
9/30/14
BUDGET
Fund 300
PROJECTED for Fiscal
Year
REVENUES
Current Property Tax
Prior Year Property Tax
Payments In Lieu Property Tax
Interest
Beginning Fund Balance
TOTAL REVENUES
$
$
$
$
$
1,484,867
50,000
1,200
1,000
312,835
$
$
$
$
$
5,237
7,401
-
$
$
$
$
$
1,484,867
50,000
-
$
1,849,902
$
12,638
$
1,534,867
$
$
$
$
1,135,000
349,737
2,500
362,665
$
$
$
$
-
$
$
$
$
1,135,000
349,737
2,500
-
$
1,849,902
$
-
$
1,487,237
$
47,630
EXPENDITURES
Redemption of Principal
Interest
Fees
Contingency
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
QZAB DEBT SERVICE REVENUE/EXPENDITURE FORECAST
ACTUAL through
9/30/14
BUDGET
Fund 301
PROJECTED for Fiscal
Year
REVENUES
Interest
Interfund Transfer
Beginning Fund Balance
TOTAL REVENUES
$
$
$
62,000
2,500
$
$
$
-
$
$
$
62,000
2,500
$
64,500
$
-
$
64,500
$
$
$
62,000
2,500
$
$
$
-
$
$
$
62,000
-
$
64,500
$
-
$
62,000
$
2,500
EXPENDITURES
Redemption of Principal
Interest
Ending Balance
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
QSCB DEBT SERVICE REVENUE/EXPENDITURE FORECAST
ACTUAL through
9/30/14
BUDGET
Fund 302
PROJECTED for Fiscal
Year
REVENUES
Interest IRS
Interfund Transfer
Debt Service Revenue on Behalf of District
Beginning Fund Balance
TOTAL REVENUES
$
$
$
$
9,000
$
$
$
$
18,964
-
$
$
$
$
18,964
-
$
9,000
$
18,964
$
18,964
$
9,000
$
-
$
9,000
$
9,000
$
-
$
9,000
$
9,964
EXPENDITURES
Redemption of Principal
Interest
Unappropriated End Balance
TOTAL EXPENDITURES
ESTIMATED ENDING FUND BALANCE
P:\Board Meetings 14-15\Excel Files\Board Reports Sept, 2014
Fund 300, 301, 302
18
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
Facilities Update
Action Item
Item No:
100814-7(a)
Attachment:
No
From: Kari Blake
Date: October 8, 2014
Background:
Maintenance and Transportation Director Bob Archer will report on the following:
• Review of summer projects
• Kindergarten Planning
Recommendation:
Information only.
19
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject: Food Service
Self-Operation vs. FSM Company
Item No: 100814-7(b)
Attachment: No
Reason: Informational
From: Kari Blake
Date: October 8, 2014
Background:
The Siuslaw School District utilizes a food service management company (FSMC) to provide
meals for the child nutrition program for our students, K-12. There was interest in the district
moving to a self-operating food program. Kari Blake presented information at the board
meeting in August on the advantages and drawbacks to a FSMC vs. self-operation. A food
service committee was formed under the direction of Superintendent Ethel Angal and met on
October 1, 2014 to discuss the food service program. A community forum was also held on
October 3, 2014 to allow for public input. The committee felt that they needed additional time
to research the pros and cons of a food service management company vs. self-operation and
will ask the board to make a final determination in November.
Recommendation:
Information only.
Tammy Butler, Board Chair
_________________________________________
Kari Blake, Deputy Clerk
20
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Action
Item No:
Attachment:
100814-7(c)
No
Reason:
Appoint Special Programs Director
From: Ethel Angal
Date: October 8, 2014
Background:
The board is asked to consider appointing Lisa Utz as Special Programs Director. Ms. Utz has served in
this role since her interim appointment at the August 13, 2014 board meeting.
Recommendation:
Resolution #100814-7(c) Appoint Special Programs Director
Be it Resolved that the Siuslaw School District Board of Directors appoint Lisa Utz as Special Programs
Director.
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
21
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
Achievement Compact
Action
Item No:
100814-7(d)
Attachment:
Yes
From:
Ethel Angal
Date:
October 8, 2014
Background:
During the 2012 Legislative Session, Senate Bill 1581 created Achievement Compacts for K12 districts, education services districts and Oregon’s community colleges and universities.
Beginning with the 2012-13 school year, each school district and education service district
was required to form an “achievement compact advisory committee”. The committee must
present its recommendations in a report to the governing board of the district.
By law, the advisory committee is charged with:
•
•
“Develop(ing) plans for achieving the district’s outcomes, measures of progress,
goals and targets expressed in an achievement compact, including methods of
assessing and reporting progress toward the achievement of goals and targets”; and
“Recommend(ing) outcomes, measures of progress, goals and targets to be contained
in the district’s achievement compact for the next fiscal year.”
The 2013-2014 Siuslaw School District Achievement Compact Advisory Committee
consisted of the following members: Tim Dodson, Kerri Tatum, Beckie Lupton, Lisa Utz,
Patti Williams, Lynn Anderson, Andy Grzeskowiak, Mike Harklerode, Sarah Girard, Diane
Conlee and Ethel Angal. The committee will be reconfigured for the 2014-2015 school year
and will convene in late October to review newly released assessment data. Any revisions
will be brought back to the board for approval.
Recommendation:
Administration recommends approval of the 2014-2015 Achievement Compact as presented.
Resolution #100814-7(d) Approve 2014-2015 Achievement Compact
Be it resolved that the Siuslaw School District Board of Directors approve the 2014-2015
Achievement Compact as presented.
Tammy Butler, Board Chair
Kari Blake, Business Manager/Deputy Clerk
22
23
Siuslaw SD 97J Achievement Compact
2014-15
College and Career Ready: Are students completing high school ready for college or career?
9th Graders of
2007-08
Disadvantaged
9th Graders of
2008-09
Disadvantaged
9th Graders of
2009-10
Disadvantaged
9th Graders of
2010-11
Disadvantaged
4-Year Graduation Rate
59.7%
51.7%
65.9%
56.1%
69.0%
61.0%
72.0%
65.0%
5-Year Completion Rate
71.8%
67.2%
71.8%
73.3%
81.0%
79.0%
Earning 9+ College Credits
29.0%
1.0%
11.0%
1.0%
31.0%
10.0%
Post-Secondary Enrollment
55.6%
43.2%
64.0%
55.0%
Goal for All
2013-14
Disadvantaged
4-Year Goal
2013-14**
Disadvantaged
4-Year Goal
(2016-17)**
Disadvantaged
Progression: Are students making sufficient progress toward college and career readiness?
All 2010-11
Disadvantaged
All 2011-12
Disadvantaged
All 2012-13*
Disadvantaged
88.0%
88.0%
3rd Grade Reading Proficiency
65.3%
60.9%
71.1%
65.7%
80.7%
75.4%
77.0%
74.0%
5th Grade Math Proficiency
45.6%
37.1%
37.5%
31.3%
56.0%
51.6%
63.0%
57.0%
6th Grade Not Chronically Absent
87.1%
81.4%
89.1%
87.8%
78.3%
75.0%
95.0%
95.0%
Kinder Assessment Participation
8th Grade Math Proficiency
64.9%
54.3%
71.0%
62.9%
75.3%
70.2%
77.0%
71.0%
9th Grade Credits Earned
92.0%
30.0%
90.0%
30.0%
90.0%
40.0%
93.0%
41.0%
9th Grade Not Chronically Absent
78.9%
73.1%
82.4%
73.5%
79.1%
78.0%
88.0%
82.0%
Equity: Are students succeeding across all buildings and populations? (Disaggregated data and goals for each disadvantaged student group listed on pages 2-4)
2011-12
2012-13
2013-14
2014-15 Goal
Priority & Focus Schools (Includes
schools with lowest overall rating on
Oregon Report Card)
4-Year Goal (2017-18)**
0
Local Priorities: What other measures reflect key priorities in the district? (Optional, up to 3)
All 2010-11
Disadvantaged
All 2011-12
Disadvantaged
All 2012-13
Disadvantaged
All 1-Year Goal
7th Grade Writing
53.0%
5th Grade Reading/Literature
67.0%
Disadvantaged
All 4-Year
Goal**
Disadvantaged
Investment: What is the public investment in the district? (Does not include capital investments)
Formula Revenue
2011-12
2012-13*
2013-14*
2013-14 QEM calculation of
district share
$9,558,737
$9,635,825
$10,189,809
$12,519,328
Local Revenue (Not passed through formula)
$7,282,603
Federal Revenue
$1,487,495
State Grants (Not passed through formula)
KEY:
*Estimate based on most recent available data.
District Official
$10,000
**4-Year Goal optional
NOTE: ODE will populate the white fields. Gray fields for current and past data are optional, as are the fields for local priorities.
NOTE: Districts should fill in the blue fields with their percent targets, provided student counts are six or more.
OEIB Chief Education Officer
24
Page 1 of 4
Siuslaw SD 97J Achievement Compact
2014-15
Equity: Are students succeeding across all buildings and populations?
9th Graders of 2007-08
Economically
Disadvantaged
Limited English
Proficient
Students with
Disabilities
Black (Not of
Hispanic origin)
Hispanic origin
American Indian /
Alaska Native
Pacific Islander
Asian (Not
included in
Disadvantaged
TAG (Not
included in
Disadvantaged
4-Year Graduation Rate
56.5%
28.6%
18.2%
100.0%
64.3%
0.0%
50.0%
75.0%
5-Year Completion Rate
73.3%
42.9%
60.0%
100.0%
64.3%
50.0%
100.0%
0.0%
83.3%
Earning 9+ College Credits
11.0%
0.0%
0.0%
0.0%
62.0%
100.0%
0.0%
0.0%
58.0%
Post-Secondary Enrollment
43.3%
20.0%
55.6%
55.6%
2010-11 Results
Economically
Disadvantaged
Limited English
Proficient
Students with
Disabilities
58.2%
40.0%
60.0%
Black (Not of
Hispanic origin)
Asian (Not
included in
Disadvantaged
TAG (Not
included in
Disadvantaged
66.7%
100.0%
100.0%
Hispanic origin
American Indian /
Alaska Native
60.0%
Pacific Islander
Kinder Assessment Participation
3rd Grade Reading Proficiency
5th Grade Math Proficiency
36.1%
0.0%
5.6%
6th Grade Not Chronically Absent
81.5%
100.0%
100.0%
46.2%
66.7%
100.0%
92.9%
80.0%
100.0%
80.0%
70.0%
8th Grade Math Proficiency
57.6%
0.0%
11.1%
9th Grade Credits Earned
34.0%
40.0%
36.0%
0.0%
66.7%
52.6%
0.0%
100.0%
100.0%
0.0%
46.0%
0.0%
0.0%
67.0%
9th Grade Not Chronically Absent
70.5%
61.5%
100.0%
80.0%
75.0%
100.0%
100.0%
88.9%
Black (Not of
Hispanic origin)
Hispanic origin
American Indian /
Alaska Native
Pacific Islander
Asian (Not
included in
Disadvantaged
TAG (Not
included in
Disadvantaged
76.9%
20.0%
100.0%
100.0%
90.0%
100.0%
9th Graders of 2008-09
Economically
Disadvantaged
Limited English
Proficient
Students with
Disabilities
4-Year Graduation Rate
57.8%
100.0%
33.3%
5-Year Completion Rate
74.0%
100.0%
65.0%
0.0%
72.0%
54.0%
0.0%
0.0%
91.0%
Earning 9+ College Credits
20.0%
25.0%
0.0%
0.0%
62.0%
0.0%
0.0%
0.0%
58.0%
Economically
Disadvantaged
Limited English
Proficient
Students with
Disabilities
Black (Not of
Hispanic origin)
Hispanic origin
American Indian /
Alaska Native
Pacific Islander
Asian (Not
included in
Disadvantaged
TAG (Not
included in
Disadvantaged
66.7%
0.0%
42.1%
63.6%
66.7%
100.0%
100.0%
Post-Secondary Enrollment
2011-12 Results
Kinder Assessment Participation
3rd Grade Reading Proficiency
5th Grade Math Proficiency
29.2%
20.0%
23.5%
35.7%
16.7%
6th Grade Not Chronically Absent
86.6%
100.0%
93.8%
84.6%
100.0%
8th Grade Math Proficiency
54.9%
66.7%
33.3%
80.0%
60.0%
74.5%
100.0%
58.3%
87.5%
78.6%
0.0%
0.0%
66.7%
77.8%
100.0%
92.9%
0.0%
50.0%
100.0%
100.0%
75.0%
9th Grade Credits Earned
9th Grade Not Chronically Absent
25
100.0%
Page 2 of 4
Siuslaw SD 97J Achievement Compact
2014-15
9th Graders of 2009-10
Economically
Disadvantaged
Limited English
Proficient
Students with
Disabilities
Black (Not of
Hispanic origin)
Hispanic origin
American Indian /
Alaska Native
Pacific Islander
Asian (Not
included in
Disadvantaged
TAG (Not
included in
Disadvantaged
4-Year Graduation Rate
58.0%
100.0%
33.0%
0.0%
77.0%
20.0%
100.0%
100.0%
90.0%
5-Year Completion Rate
74.0%
100.0%
65.0%
0.0%
72.0%
54.0%
0.0%
0.0%
91.0%
Earning 9+ College Credits
20.0%
25.0%
0.0%
0.0%
62.0%
0.0%
0.0%
0.0%
58.0%
Post-Secondary Enrollment
50.0%
0.0%
24.0%
0.0%
64.0%
24.0%
0.0%
0.0%
64.0%
Economically
Disadvantaged
Limited English
Proficient
Students with
Disabilities
Black (Not of
Hispanic origin)
Hispanic origin
American Indian /
Alaska Native
Pacific Islander
Asian (Not
included in
Disadvantaged
TAG (Not
included in
Disadvantaged
3rd Grade Reading Proficiency
77.8%
75.0%
42.9%
81.8%
66.7%
100.0%
100.0%
100.0%
5th Grade Math Proficiency
53.7%
33.3%
33.3%
40.0%
50.0%
50.0%
100.0%
6th Grade Not Chronically Absent
74.6%
75.0%
8th Grade Math Proficiency
69.8%
9th Grade Credits Earned
61.0%
9th Grade Not Chronically Absent
76.0%
2012-13 Results
Kinder Assessment Participation
0.0%
77.8%
100.0%
86.7%
80.0%
16.7%
0.0%
77.8%
66.7%
80.0%
0.0%
67.0%
67.0%
63.6%
100.0%
81.3%
100.0%
50.0%
70.0%
100.0%
100.0%
0.0%
100.0%
80.0%
66.7%
100.0%
100.0%
100.0%
9th Graders of 2010-11
Economically
Disadvantaged
Limited English
Proficient
Students with
Disabilities
Black (Not of
Hispanic origin)
Hispanic origin
American Indian /
Alaska Native
Pacific Islander
Asian (Not
included in
Disadvantaged
TAG (Not
included in
Disadvantaged
4-Year Graduation Rate
29.0%
40.0%
25.0%
0.0%
84.0%
28.0%
0.0%
0.0%
97.0%
5-Year Completion Rate
77.0%
44.0%
41.0%
0.0%
79.0%
64.0%
0.0%
0.0%
98.0%
Earning 9+ College Credits
26.0%
0.0%
3.0%
0.0%
65.0%
14.0%
0.0%
0.0%
0.0%
Post-Secondary Enrollment
53.0%
0.0%
28.0%
0.0%
68.0%
28.0%
0.0%
0.0%
0.0%
Economically
Disadvantaged
Limited English
Proficient
Students with
Disabilities
Black (Not of
Hispanic origin)
Hispanic origin
American Indian /
Alaska Native
Pacific Islander
Asian (Not
included in
Disadvantaged
TAG (Not
included in
Disadvantaged
Kinder Assessment Participation
98.0%
90.0%
65.0%
98.0%
98.0%
98.0%
60.0%
100.0%
100.0%
3rd Grade Reading Proficiency
81.0%
78.0%
46.0%
80.0%
85.0%
78.0%
100.0%
100.0%
100.0%
5th Grade Math Proficiency
75.0%
80.0%
48.0%
100.0%
67.0%
90.0%
100.0%
100.0%
100.0%
6th Grade Not Chronically Absent
80.0%
80.0%
85.0%
80.0%
67.0%
100.0%
100.0%
100.0%
100.0%
8th Grade Math Proficiency
75.0%
77.0%
20.0%
50.0%
78.0%
67.0%
60.0%
100.0%
100.0%
9th Grade Credits Earned
64.0%
60.0%
83.0%
80.0%
70.0%
70.0%
70.0%
100.0%
90.0%
9th Grade Not Chronically Absent
80.0%
80.0%
80.0%
85.0%
85.0%
80.0%
100.0%
100.0%
2013-14 Results
26
100.0%
Page 3 of 4
Siuslaw SD 97J Achievement Compact
2014-15
9th Graders of 2013-14 (Optional 4-Year Goals)
Economically
Disadvantaged
Limited English
Proficient
Students with
Disabilities
Black (Not of
Hispanic origin)
Hispanic origin
American Indian /
Alaska Native
Pacific Islander
Asian (Not
included in
Disadvantaged
TAG (Not
included in
Disadvantaged
Economically
Disadvantaged
Limited English
Proficient
Students with
Disabilities
Black (Not of
Hispanic origin)
Hispanic origin
American Indian /
Alaska Native
Pacific Islander
Asian (Not
included in
Disadvantaged
TAG (Not
included in
Disadvantaged
4-Year Graduation Rate
5-Year Completion Rate
Earning 9+ College Credits
Post-Secondary Enrollment
2016-17 Results
Kinder Assessment Participation
3rd Grade Reading Proficiency
5th Grade Math Proficiency
6th Grade Not Chronically Absent
8th Grade Math Proficiency
9th Grade Credits Earned
9th Grade Not Chronically Absent
NOTE: ODE will populate the white fields. Gray fields for current and past data are optional, as are the fields for local priorities.
NOTE: Districts should fill in the blue fields with their percent targets, provided student counts are six or more.
27
Page 4 of 4
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
District Organization
Annual Organization Requirements
Item No:
100814-7(e)
Attachment:
Yes
From:
Ethel Angal
Date:
October 8, 2014
Background:
The board is required to adopt the organization requirements each year at its first meeting of
the fiscal year. These requirements authorize and designate organizations to facilitate district
business. The board needs to adopt a revised document to reflect the new hours of the middle
school and change bank designations.
Recommendation:
The Administration recommends you amend the Organization Requirements for fiscal year
2014-2015 as presented.
Resolution # 100814- 7(e) District Organization
Be it resolved that the Siuslaw School District Board of Directors adopts the Organization
Requirements as presented for the 2014-2015 fiscal year.
Tammy Butler, Board Chair
Kari Blake, Deputy Clerk
28
2014-2015 Organization Requirements
Siuslaw School District 97J
July 1, 2014
•
•
•
•
•
•
•
•
•
•
•
•
•
Appoint Ethel Angal as interim district clerk and budget officer.
Appoint Kari Blake as deputy clerk.
Approve fidelity/surety bonds for the clerk and deputy clerk in the amount of $50,000 each.
Authorize signatures of the district clerk or deputy clerk for all bank transactions.
Authorize the clerk and/or deputy clerk to make application and file claims for all special funding programs
and grants.
Designate Oregon Pacific Banking Co., Bank of New York Mellon, U.S. Bank, First Security Bank, Wells
Fargo, National Association, and Oregon Local Government Investment Pool as depositories for
investments for the 2014-2015 fiscal year.
Appoint the firm of Luvaas, Cobb, Richards, and Frazer, P.C. and Hungerford Law Firm as legal
consultants for the district.
Appoint the firm of Hough, MacAdam, & Wartnik, LLC as official auditors for the school year.
Appoint the Siuslaw News as official newspaper for the school year.
Set the date and place of the regular board meeting as the second Wednesday of each month at 6:30 p.m.
Reserve the fourth Wednesday of the month for an additional meeting or work session when necessary.
Adopt the district's policy book.
Approve 97J School Board as a local contract review board (Policy DJC).
Approve the following school day definitions in accordance with Policy IC:
1.
Academic Day: Hours reserved for academic activities.
a.
b.
c.
2
•
Start
8:35 a.m.
8:30 a.m.
8:30 a.m.
End
3:00 p.m.
2:43 p.m.
3:10 p.m.
Activity Day: Hours reserved for school-related meetings, functions, or activities and free from
non-school-related meetings, functions, or activities.
a.
b.
c.
3.
Siuslaw Elementary School (K-5)
Siuslaw Middle School (6-8)
Siuslaw High School (9-12)
Siuslaw Elementary School
Siuslaw Middle School
Siuslaw High School
8:00 a.m.
8:00 a.m.
8:00 a.m.
4:30 p.m.
4:30 p.m.
4:30 p.m.
No Supervision at Certain Hours: There shall be no supervision for protection of students at any
district or school building or grounds during the hours before 7:55 a.m. or after 3:55 p.m. The
district does not accept or assume any liability for injuries to students during these hours.
Approve instructional hours reduction options as provided by OAR 581-22-503:
1 . Up to a total of 30 hours to accommodate staff development activities, pupil transportation
schedules, or other local program scheduling arrangements [OAR 581-022-1620 (5)(a)].
2.
Up to a total of 14 hours of emergency school closures due to adverse weather conditions and
facility failures [OAR 581-022-1620 (5)(b)].
3.
An amount of time not to exceed 30 hours of instructional time for twelfth-grade students [OAR
581-022-1620 (8)].
29
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject: Revision to Budget Resolution
Item No: 100814-7(f)
Attachment: Yes
Reason: Action
From: Kari Blake
Date: October 8, 2014
Background:
A budget resolution is passed each fiscal year to finalize appropriations. 2014-2015 Budget
Resolution #061114-8(b) was passed on June, 11, 2014. ODE contacted business manager,
Kari Blake to inform the district that there were necessary revisions to be made in order to
be compliant with Oregon Budget Law. The 5000 function category, originally listed as
“Other Uses” must be separated out into 5100 – Debt Service (Long-Term) and 5200 –
Transfer of Funds. Also, per Local Budget Law, you cannot have unappropriated ending
fund balances listed in the budget resolution. These corrections have been made.
Recommendation:
The administration recommends you approve the revised resolution.
Resolution #100814-7(f) Budget Resolution Adjustment
BE IT THEREFORE RESOLVED; that the board of directors of the Siuslaw School
District 97J move to approve the revised resolution as presented.
Tammy Butler, Board Chair
_________________________________________
Kari Blake, Deputy Clerk
30
RESOLUTION
ADOPTING THE BUDGET
BE IT RESOLVED that the Board of Directors of the Siuslaw School District 97J hereby adopts
the approved budget, as adjusted, for fiscal year 2014-15 and sets appropriations at
$18,579,63817,945,163 now on file at the district administrative office, 2111 Oak Street,
Florence, Oregon.
IMPOSING THE TAX
BE IT RESOLVED that the Board of Directors of the Siuslaw School District 97J hereby impose
the taxes provided for in the adopted budget:
(1) At the permanent rate of $3.8928 per $1,000 of assessed value for operations;
(2) At the rate of $.75 per $1,000 of assessed value for local option tax;
(3) In the amount of $1,484,737 for bonds; and that these taxes are hereby imposed and
categorized for the tax year 2014-15 upon the assessed value of all taxable property
within the district as follow:
CATEGORIZING THE TAX
Education
Limitation
General Fund-Permanent Rate
General Fund-Local Option
General Debt Service Fund
Excluded from
Limitation
$3.8928/$1,000
$.75/$1,000
$1,484,737
MAKING APPROPRIATIONS
BE IT RESOLVED that the amounts for the fiscal year beginning July 1, 2012 and for the
purposes shown below are hereby appropriated:
GENERAL – 100
Instruction
Support Services
Other UsesDebt Service (Long-Term)
Transfer of Funds
Contingencies
1000
7,073,742
2000
5,094,865
50005100 753,368691,368
5200
62,000
6000
916,561
SPECIAL REVENUE GRANTS – 203
Instruction
Support Services
1000
2000
22,650
21,500
31
21st CENTURY GRANTS – 204
Instruction
Support Services
1000
2000
355,225
9,870
CARL PERKINS GRANT – 206
1000
10,500
IASA TITLE VI GRANT – 207
Instruction
1000
79,300
IDEA GRANT – 209
Instruction
1000
217,910
TITLE I GRANT – 210
Instruction
Support Services
1000
2000
364,590
80,200
NATIVE AMERICAN GRANT – 212
Instruction
1000
52,150
BUS RESERVE – 232
Other UsesDebt Service (Long-Term)
Contingencies
50005100 150,495
6000
50,000
FOOD SERVICES – 240
Community Services
Contingencies
Unappropriated Ending Fund Balance
3000
6000
7000
425,000
25,000
20,000
STUDENT BODY – 270
Instruction
1000
675,000
CONSTRUCTION EXCISE TAX – 280
Facilities Acquisition
7000
240,310
GENERAL DEBT SERVICE – 300
Other UsesDebt Service (Long-Term)
Unappropriated Ending Fund Balance
500051001,487,237
7000
362,665
QZAB DEBT SERVICE – 301
Other UsesDebt Service (Long-Term)
Unappropriated Ending Fund Balance
50005100
7000
QSCB DEBT SERVICE – 302
Unappropriated Ending Fund Balance
7000
62,000
2,500
9,000
32
CAPITAL PROJECTS – 400
Support Services
2000
15,000
QSCB CONSTRUCTION – 402
Support Services
2000
3,000
TOTAL APPROPRIATIONS
$18,579,63817,945,163
The above resolution statements were approved and declared adopted on this 11th day of June
2014.
______________________________
Tammy Butler, Chair
_____________________________
Kari Blake, Business Manager
33
Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
Policy Updates
Action Items
Item No:
100814-7g
Attachment:
Yes
From:
Ethel Angal
Date:
October 8, 2014
Background:
Policy GBN Sexual Harassment, IK Academic Achievement, JFCEB Personal Electronic Devices and Social
Media, JGAB Restraint and Seclusion, and JFCJ Weapons have been recommended by OSBA for revision. All
policies have been presented by OSBA as “required” due to state or federal law changes.
Recommendation:
Administration recommends a first reading. The board and administration should consider and recommend any
language choices indicated by brackets. These policies will be brought back to the November board meeting for
a second reading and adoption.
Resolution #100814-7(g)
(i) GBN Sexual Harassment
(ii) IK Academic Achievement
(iii) JFCEB Personal Electronic Devices and Social Media
(iv) JGAB Restraint and Seclusion
(v) JFCJ Weapons
Be it resolved that the Siuslaw School District Board of Directors approve Policy _________as presented.
34
Oregon School Boards Association
Selected Sample Policy
Code: GBN/JBA
Adopted:
Sexual Harassment
The Board is committed to the elimination of sexual harassment in district schools and activities. Sexual
harassment is strictly prohibited and shall not be tolerated. This includes sexual harassment of students, or
staff or third parties by other students, staff, Board members or third parties. “Third parties” include, but
are not limited to, school volunteers, parents, school visitors, service contractors or others engaged in
district business, such as employees of businesses or organizations participating in cooperative work
programs with the district and others not directly subject to district control at interdistrict and intradistrict
athletic competitions or other school events. “District” includes: district facilities; district premises and
nondistrict property if the student or employee is at any district-sponsored, district-approved or districtrelated activity or function, such as field trips or athletic events, where students are under the control of the
district; or where the employee is engaged in district business. The prohibition also includes off duty
conduct which is incompatible with district job responsibilities.
Sexual harassment of students, and staff or third parties shall include, but is not limited to, unwelcome
sexual advances, requests for sexual favors and other verbal, nonverbal or physical conduct of a sexual
nature when:
1.
The conduct or communication has the purpose or effect of demanding sexual favors in exchange for
benefits;
2.
Submission to or rejection of the conduct or communication is used as the basis for educational
decisions affecting a student or employment or assignment of staff;
3.
The conduct or communication is so severe, persistent or pervasive that it has the purpose or effect
of unreasonably interfering with a student’s educational performance or with an employee’s ability
to perform his/her job; or creates an intimidating, offensive or hostile educational or working
environment. Relevant factors to be considered will include, but not be limited to, did the individual
view the environment as hostile; was it reasonable to view the environment as hostile; the nature of
the conduct; how often the conduct occurred and how long it continued; age and sex of the
complainant; whether the alleged harasser was in a position of power over the student or staff
member subjected to the harassment; number of individuals involved; age of the alleged harasser;
where the harassment occurred; and other incidents of sexual harassment at the school involving the
same or other students or staff.
Examples of sexual harassment may include, but not be limited to, physical touching or graffiti of a sexual
nature; displaying or distributing of sexually explicit drawings; pictures and written materials; sexual
gestures or obscene jokes; touching oneself sexually or talking about one’s sexuality in front of others; or
spreading rumors about or rating other students or others as to appearance, sexual activity or performance.
Sexual Harassment - GBN/JBA
1-5
35
All complaints about behavior that may violate this policy shall be promptly investigated. Any student, or
employee or third party who has knowledge of conduct in violation of this policy or feels he/she is a
victim of sexual harassment must immediately report his/her concerns to the principal, compliance officer
or superintendent, who has overall responsibility for all investigations. A student may also report concerns
to a teacher, counselor or school nurse, who will promptly notify the appropriate district official. The
student and the student’s parents or staff member who initiated the complaint shall be notified of the
findings of the investigation and, if appropriate, that remedial action has been taken.
The initiation of a complaint in good faith about behavior that may violate this policy shall not adversely
affect the educational assignments or study environment of a student complainant or any terms or
conditions of employment or work environment of the staff complainant. There shall be no retaliation by
the district against any person who, in good faith, reports, files a complaint or otherwise participates in an
investigation or inquiry of sexual harassment.
It is the intent of the Board that appropriate corrective action will be taken by the district to stop the sexual
harassment, prevent its recurrence and address negative consequences. Students in violation of this policy
shall be subject to discipline up to and including expulsion and/or counseling or sexual harassment
awareness training, as appropriate. The age and maturity of the student(s) involved and other relevant
factors will be considered in determining appropriate action. Employees in violation of this policy shall be
subject to discipline, up to and including dismissal and/or additional sexual harassment awareness training,
as appropriate. Other individuals whose behavior is found to be in violation of this policy shall be subject
to appropriate sanctions as determined and imposed by the superintendent or Board.
Additionally, the district may report individuals in violation of this policy to law enforcement officials.
Licensed staff, staff registered with the Teacher Standards and Practices Commission (TSPC) and those
participating in practicum programs, as specified by Oregon Administrative Rules, shall be reported to
TSPC.
The superintendent shall ensure appropriate periodic sexual harassment awareness training or information
is provided to all supervisors, staff and students and that annually, the name and position of district
officials responsible for accepting and managing sexual harassment complaints, business phone numbers,
addresses or other necessary contact information is readily available. This policy as well as the complaint
procedure will be made available to all students, parents of students and staff [in student/parent and staff
handbooks]. The district’s policy shall be posted in all [grade 6 through 12] schools. Such posting shall
be by a sign of at least 8 1/2" by 11".
The superintendent will establish a process of reporting incidents of sexual harassment.
END OF POLICY
Sexual Harassment - GBN/JBA
2-5
36
Legal Reference(s):
ORS 243.706
ORS 342.700
ORS 342.704
ORS 342.708
ORS 342.850
Sexual Harassment - GBN/JBA
3-5
37
ORS 342.865
ORS 659.850
ORS 659A.006
ORS 659A.029
ORS 659A.030
Sexual Harassment - GBN/JBA
4-5
38
OAR 581-021-0038
OAR 584-020-0040
OAR 584-020-0041
Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d (2006).
Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e (2006).
Title IX of the Education Amendments of 1972, 20 U.S.C. §§ 1681-1683 (2006); Nondiscrimination on the Basis of Sex in
Education Programs or Activities Receiving Federal Financial Assistance, 34 C.F.R. Part 106 (2006).
Bartsch v. Elkton School District, FDA-13-011 (March 27, 2014).
R6/12/14│PH
Sexual Harassment - GBN/JBA
5-5
39
Oregon School Boards Association
Selected Sample Policy
Code: IK
Adopted:
Academic Achievement**
The Board believes it is important that teachers have as much accurate knowledge of student achievement
as possible to assess students’ needs and growth; thus, a sharing of information among parent, teacher and
student is essential.
The district shall ensure that all students have the opportunity to demonstrate progress toward becoming
proficient in the mastery of the knowledge and skills of the student’s current grade level or course content
level. Students who have not yet met or who exceed all of the standards at any grade level, will be offered
additional services or alternative educational or public education school options.
The Board directs staff to follow these guidelines in measuring and reporting determining student
progress:
1.
Parents and students [will] [may] be informed [at least annually,] of their student’s progress to meet
or exceed grade level toward achieving the academic content standards, including but not limited to:
a.
b.
c.
d.
e.
Information on progress in each subject area to meet or exceed the academic content standards
at the student’s current grade level or course content level, including major goals used to
determine the information;
Specific evidence of student progress on the toward mastery of a continuum of academic
knowledge and skills (academic content standards) of a subject area, upon request from a
parent;
[Evidence of the student’s progress in a continuum of knowledge and skills that are not
academic and that may include student behaviors that are defined by the district;]
Student scores on all state and local assessments indicating any of the requirements that have
been waived for the district or the individual and time periods for the waiver; and
Student progress toward completion of diploma requirements to parents of students in grades
9-12, including credits earned, demonstration of extended application and demonstration of the
Essential Skills.
2.
Parents will be alerted and conferred with as soon as possible when a student’s performance or
attitude becomes unsatisfactory or shows marked or sudden deterioration;
3.
Grades and/or portfolio content assessment will be based upon academic performance and will not
include student attitude[ or behavior]. Grades will not be used for disciplinary purposes.
Absenteeism or misconduct shall not be the sole criterion for the reduction of a student’s grade[.] [;]
[Behavior performance shall be reported separately;]
4.
At comparable levels, the school system will strive for consistency in grading and reporting except
when this consistency is inappropriate for certain classes or certain students;
Academic Achievement** - IK
1-3
40
5.
When no grades are given but the student is evaluated in terms of progress, the school staff will also
provide a realistic appraisal of the student’s standing in relation to his/her peers;
6.
The staff will take particular care to explain to parents the meaning of marks and symbols used to
reflect student performance.
END OF POLICY
Legal Reference(s):
ORS 107.154
ORS 329.485
ORS 343.295
Academic Achievement** - IK
2-3
41
OAR 581-021-0022
OAR 581-022-1660
OAR 581-022-1670
R6/12/14│PH
Academic Achievement** - IK
3-3
42
Oregon School Boards Association
Selected Sample Policy
Code: JFCEB
Adopted:
Personal Communication Electronic Devices and Social Media** (Version 2)
(Student may possess a personal electronic device with certain restrictions)
Student possession or use of personal communication electronic devices on district property, in district
facilities during the school day and while the student is in attendance at district-sponsored activities may
be permitted subject to the limitations set forth in this policy and consistent with any additional school
rules as may be established by the principal and approved by the superintendent.
[A “personal communication electronic device” is a device that emits an audible signal, vibrates, displays
a message or otherwise summons or delivers a communication to the possessor of the device. These
devices include, but are not limited to, walkie talkies, either long- or short-range portable radios, portable
scanning devices, cellular telephones and pagers, [other digital audio devices (iPods),] personal digital
assistants (PDAs), laptop computers and similar devices with wireless capability is capable of
electronically communicating, sending, receiving, storing, recording, reproducing and/or displaying
information and data.
“Independent communication” means communication that does not require assistance or interpretation by
an individual who is not part of the communication but that may require the use or assistance of an
electronic device.]
At no time will any device be allowed which provides for a wireless, unfiltered connection to the Internet.
Cellular telephones and pagers [and other digital audio devices] Personal electronic devices shall be turned
off during instructional or class time[, during passing times between classes] or at any other time where
such use of the device would cause a disruption of school activities, Cellular telephones Devices which
have the capability to take “photographs” or “moving pictures” record video or audio shall not be used for
such purposes while on district property or while a student is engaged in district-sponsored activities,
unless as expressly authorized in advance by the principal or designee. Laptop cComputers, and PDAs
tablets, iPads or similar devices brought to school will be restricted to classroom or instructional-related
academic activities only and independent communications. Electronic devices brought to school will be
restricted to academic activities, at the teacher’s direction.
If the district implements a curriculum that uses technology, students may be allowed to use their own
personal electronic devices to access the curriculum. Students who are allowed to use their own devices to
access the curriculum will be granted access to any application or electronic materials when they are
available to students who do not use their own devices, or provided free of charge to students who do not
use their own devices, for curriculum.
A process for responding to a student’s request to use a personal electronic device, including an appeal
process if the request is denied, will be provided.
Personal Communication Electronic Devices and Social Media** - JFCEB
1-2
43
The district will not be liable for personal communication electronic devices brought to district property
and district-sponsored activities.
Students may not access social media websites using district equipment, while on district property or at
district-sponsored activities unless the posting access is approved by a district representative. The district
will not be liable for information/ or comments posted by students on social media websites. Social media
websites are websites such as, but not limited to, Facebook, MySpace and Twitter.
Exceptions to the prohibitions set forth in this policy may be made for health, safety or emergency reasons
with prior principal or designee approval or when use is provided for in a student’s individualized
education program (IEP).
Students are subject to disciplinary action up to and including expulsion for using a personal
communication electronic device in any manner that is academically dishonest, illegal or violates the terms
of this policy1. A referral to law enforcement officials may also be made. Personal communication
electronic devices brought to district property or used in violation of this policy are subject to confiscation
and will be released to the student’s parent or property owner, as appropriate.
The superintendent shall ensure that the Board’s policy and any subsequent school rules developed by
building administrators are reviewed and approved in advance to ensure consistency with this policy and
that pertinent provisions of policy and school rules are communicated to staff, students and parents
through building handbooks and other means.
END OF POLICY
Legal Reference(s):
ORS 332.107
ORS 336.840
Copyrights, 17 U.S.C. §§ 101-1332; 19 C.F.R. Part 133 (2006).
R6/12/14│PH
1
The taking, disseminating, transferring or sharing of obscene, pornographic or otherwise illegal images or photographs,
whether by electronic data transfer or otherwise (commonly called texting, sexting, emailing, etc.) may constitute a crime under
state and/or federal law. Any person taking, disseminating, transferring or sharing obscene, pornographic or otherwise illegal
images or photographs will be reported to law enforcement and/or other appropriate state or federal agencies.
Personal Communication Electronic Devices and Social Media** - JFCEB
2-2
44
Oregon School Boards Association
Selected Sample Policy
Code: JGAB
Adopted:
Use of Restraint and Seclusion
The Board is dedicated to the development and application of best practices within the district’s public
educational/behavioral programs. It is the intent of the Board to establish a policy that defines the
circumstances that must exist and the requirements that must be met prior to, during and after the use of
physical restraint and/or seclusion as an intervention with district students.
Definitions
1.
“Physical restraint” means the restriction of a student’s movement by one or more persons holding
the student or applying physical pressure upon the student. “Physical restraint” does not include
touching or holding a student without the use of force for the purpose of directing the student or
assisting the student in completing a task or activity. The definition of “physical restraint”does not
include the use of mechanical, chemical or prone restraint of a student as these methods are
prohibited by Oregon law.
2.
“Seclusion” means the involuntary confinement of a student alone in a room from which the student
is physically prevented from leaving.
Seclusion does not include the removal of a student for a short period of time to provide the student
with an opportunity to regain self-control, in a setting from which the student is not physically
prevented from leaving.
3.
“Serious bodily injury” means any significant impairment of the physical condition of a person, as
determined by qualified medical personnel, whether self-inflicted or inflicted by someone else.
4.
“Mechanical restraint” means a device used to restrict the movement of a student or the movement
or normal function of a portion of the body of a student.
Mechanical restraint does not include:
a.
b.
A protective or stabilizing device ordered by a licensed physician; or
A vehicle safety restraint when used as intended during the transport of a student in a moving
vehicle.
5.
“Chemical restraint” means a drug or medication that is used on a student to control behavior or
restrict freedom of movement that has not been prescribed by a licensed health professional or other
qualified health care professional acting under the professional’s scope of practice.
6.
“Prone restraint” means a restraint in which a student is held face down on the floor.
Use of Restraint and Seclusion - JGAB
1-3
45
The use of physical restraint and/or seclusion is only permitted as a part of a behavioral support plan when
other less restrictive interventions would not be effective and the student’s behavior poses a threat of
imminent, serious physical harm to the student or others.
Except in the case of an emergency, only staff current in the required training in accordance with the
district-designated physical restraint and seclusion training program will implement physical restraint or
seclusion with a student. In an emergency, physical restraint and/or seclusion may also be used by a
school administrator, teacher or other school employee [or volunteer] as necessary when the student’s
behavior imposes a reasonable threat of imminent, serious bodily injury to the student or to others. The
use of physical restraint or seclusion under these circumstances is only allowed so long as the student’s
behavior poses a threat of imminent, serious physical harm to themselves or to others. Any student being
restrained or secluded within the district whether in an emergency or as a part of a plan shall be constantly
monitored by staff for the duration of the intervention. Any room used for seclusion of a student must
allow staff full view of the student in all areas of the room and be free of potentially hazardous conditions
such as unprotected light fixtures and electrical outlets meet the standards as outlined in OAR 581-0210568.
The district shall utilize the [ ____________ ] training program of physical restraints and seclusion for use
in the district. As required by state regulation, the selected program shall include: behavioral support,
prevention, de-escalation and crisis response techniques. Any program selected by the district must be in
compliance with state and federal law with respect to the use of restraint and/or seclusion.
An annual review of the use of physical restraint and seclusion during the preceding school year shall be
completed and submitted to the Superintendent of Public Instruction to ensure compliance with district
policies and procedures.
The results of the annual review shall be documented and shall include at a minimum:
7.
The total number of incidents of physical restraint;
8.
The total number of incidents of seclusion;
9.
The total number of seclusions in a locked room;
10.
The total number of students placed in physical restraint;
11.
The total number of students placed in seclusion;
12.
The total number of incidents that resulted in injuries or death to students or personnel as a result of
the use of physical restraint or seclusion;
13.
The total number of students placed in physical restraint and/or seclusion more than 10 times in a
school year and an explanation of what steps have been taken by the district to decrease the use of
physical restraint and seclusion for each student;
14.
The total number of physical restraint and seclusion incidents carried out by untrained individuals;
Use of Restraint and Seclusion - JGAB
2-3
46
15.
The demographic characteristics of all students upon whom physical restraint and/or seclusion was
imposed;
16.
The total number of rooms available for use by the district for seclusion of a student and a
description of the dimensions and design of the rooms.
This report shall be made available to the Board and to the public at the district’s main office and on the
district’s website.
At least once each school year the public shall be notified as to how to access the report.
The district shall investigate all complaints regarding the use of restraint and/or seclusion practices
according to the procedures outlined in Board policy KL and KL-AR - Public Complaints.
The superintendent shall develop administrative regulations to carry out the requirements set forth in this
policy and to meet any additional requirements established by law related to the use, reporting and written
documentation of the use of physical restraint or seclusion by district personnel.
END OF POLICY
Legal Reference(s):
ORS 161.205
ORS 339.250
ORS 339.288
ORS 339.291
OAR 581-021-0061
OAR 581-021-0550
OAR 581-021-0553
OAR 581-021-0556
OAR 581-021-0559
OAR 581-021-0563
OAR 581-021-0566
OAR 581-021-0568
OAR 581-021-0569
OAR 581-021-0570
R6/12/14│RS
Use of Restraint and Seclusion - JGAB
3-3
47
Oregon School Boards Association
Selected Sample Policy
Code: JFCJ
Adopted:
Weapons in the Schools**
Students shall not bring, possess, conceal or use a weapon on or at district property, activities under the
jurisdiction of the district or interscholastic activities administered by a voluntary organization approved
by the State Board of Education (i.e., Oregon School Activities Association).
For purposes of this policy, and as defined by state and federal law, “weapon” includes:
1.
A “dangerous weapon” means any weapon, device, instrument, material or substance, which under
the circumstances in which it is used, attempted to be used or threatened to be used is readily capable
of causing death or serious physical injury;
2.
A “deadly weapon” means any instrument, article or substance specifically designed for and
presently capable of causing death or serious physical injury;
3.
A “firearm” means any weapon (including a starter gun) which will or is designed to or may readily
be converted to expel a projectile by the action of an explosive, frame or receiver of any such
weapon, or any firearm silencer or any destructive device;
4.
A “destructive device” means any device with an explosive, incendiary or poison gas component or
any combination of parts either designed or intended for use in converting any device into any
destructive device or from which a destructive device may be readily assembled. A destructive
device does not include any device which is designed primarily or redesigned primarily for use as a
signaling, pyrotechnic, line-throwing, safety or similar device.
[Weapons may also include, but are not limited to, knives, metal knuckles, straight razors, noxious or
irritating gases, poisons, unlawful drugs or other items fashioned with the intent to use, sell, harm, threaten
or harass students, staff members, parents and patrons.]
[Replicas of weapons[, fireworks] [and pocket knives] are also prohibited by Board policy. Exceptions to
the district’s replicas prohibition may be granted only with prior principal approval for certain curriculum
or school-related activities.]
Prohibited weapons[, replicas of weapons[, fireworks] [and pocket knives]] are subject to seizure or
forfeiture.
In accordance with Oregon law, any employee who has reasonable cause to believe a student or other
person has, within the previous 120 days, unlawfully been in possession of a firearm or destructive device
as defined by this policy, shall immediately report such violation to an administrator, his/her designee or
law enforcement. Employees who report directly to law enforcement shall also immediately inform an
administrator.
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Administrators shall promptly notify the appropriate law enforcement agency of staff reports received and
at any other time there is reasonable cause to believe violations have occurred or that a student has been
expelled for bringing, possessing, concealing or using a dangerous or deadly weapon, firearm or
destructive device. Parents will be notified of all conduct by their student that violates this policy.
Employees shall promptly report all other conduct prohibited by this policy to an administrator.
[Students found to have violated the district’s zero-tolerance weapons policy shall be expelled for a period
of not less than one year.] Students found to have brought, possessed, concealed or used a dangerous or
deadly weapon, firearm or destructive device in violation of this policy or state law shall be expelled for a
period of not less than one year. All other violations of the policy will result in discipline up to and
including expulsion and/or referral to law enforcement, as appropriate. The superintendent may, on a
case-by-case basis, modify this expulsion requirement. The district may also request suspension of a
student’s driving privileges or the right to apply for driving privileges with the Oregon Department of
Transportation, as provided by law. Appropriate disciplinary and/or legal action will be taken against
students or others who assist in activity prohibited by this policy.
Special education students shall be disciplined in accordance with federal law and Board policy
JGDA/JGEA – Discipline of Students with Disabilities, and accompanying administrative regulation.
Weapons under the control of law enforcement personnel [or a person who has a valid license under ORS
166.291 and 166.292] are permitted. The superintendent may authorize other persons to possess weapons
for courses, programs and activities approved by the district and conducted on district property [including,
but not limited to, hunter safety courses, weapons-related vocational courses or weapons-related sports].
The district [will] [may] post a notice at any site or premise off district grounds that at the time is being
used exclusively for a school program or activity. The notice shall identify the district as the sponsor, the
activity as a school function and that the possession of firearms or dangerous weapons in or on the site or
premises is prohibited under ORS 166.370.
In accordance with the federal Gun-Free School Zone Act, possession or discharge of a firearm in a school
zone is prohibited. A “school zone,” as defined by federal law, means in or on school grounds or within
1,000 feet of school grounds.
“Gun-Free School Zone” signs [will] [may] be posted in cooperation with city and/or county officials as
appropriate. Violations, unless otherwise accepted by law or this policy, shall be reported to the
appropriate law enforcement agency.
END OF POLICY
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Legal Reference(s):
ORS 161.015
ORS 166.210 - 166.370
ORS 166.382
ORS 332.107
ORS 339.115
ORS 339.240
ORS 339.250
ORS 339.315
ORS 339.327
ORS 809.135
ORS 809.260
OAR 581-021-0050 to -0075
OAR 581-053-0010(5)
OAR 581-053-0230(9)(k)
OAR 581-053-0330(1)(r)
OAR 581-053-0430(17)
OAR 581-053-0531(16)
OAR 581-053-0630
Gun-Free School Zones Act of 1990, 18 U.S.C. §§ 921(a)(25)-(26), 922(q) (2006).
Individuals with Disabilities Education Act (IDEA), 20 U.S.C. §§ 1400 - 1427 (2006).
Youth Handgun Safety Act, 18 U.S.C. §§ 922(x), 924(a)(6) (2006).
Safe and Drug-Free Schools and Communities Act, 20 U.S.C. §§ 7101-7117 (2006).
R1/16/14|PH
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Siuslaw School District 97J
2111 Oak Street
Florence, OR 97439
Presented to the Board of Directors:
Subject:
Reason:
Superintendent Communications
Reports
Item No:
100814-8(a)
Attachment:
No
From:
Ethel Angal
Date:
October 8, 2014
Ethel Angal will review the following items:
Interim Formative Assessment
Smarter Balanced Testing
New Staffing
Community Connection Lunch
Community Mental Health Forum
Recommendation:
Information only
51
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