Amendment to Replace Bid Document

Amendment to Replace Bid Document
State of Wisconsin
Wis. Statutes s.16.75
DOA-3070 (R08/2003)
Remove from bidder list for this commodity/service. (Return this page only.)
Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid
# UN-C007 Late bids will be rejected. Bids MUST be date and time stamped by the soliciting
purchasing office on or before the date and time that the bid is due. Bids dated and time stamped
in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of
a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being
properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not
included with sample packages or other bids. Bid openings are public unless otherwise specified.
Records will be available for public inspection after issuance of the notice of intent to award or the
award of the contract. Bidder should contact person named below for an appointment to view the
bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless
otherwise noted. The attached terms and conditions apply to any subsequent award.
University of Wisconsin-Whitewater
Procurement Services
General Services Building
500 N Fremont Street
Whitewater, WI 53190
Bids MUST be in this office no later than
BIDDER (Name and Address)
July 12, 2012 1:00 PM
Name (Contact for further information)
Michael Hirschfield
262 472-1633
June 25, 2012
Quote Price and Delivery FOB our Dock
UW-Whitewater, Whitewater, WI 53190
Fax bids are accepted
and Unit
XX Fax bids are not accepted
Per Unit
The University of Wisconsin-Whitewater is soliciting a
REQUEST FOR BID (RFB) for the procurement of:
Deliver and Install: Indoor Athletic LED Video Display
Systems Scoreboards to the University of WisconsinWhitewater per the specifications in this RFB.
A Site Visit is not mandatory but is recommended.
Vendors intending to respond to this
Request for Bid can schedule a site visit by calling Paul
Plinske (262) 472-4661 or Gary Harms (262) 472-1544
Payment Terms
Delivery Time
We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be
certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington
Ave., Madison, Wisconsin 53702, (608) 267-9550. Does Not Apply to Printing Bids.
We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center
Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.
Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in
our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United
In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free
competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder,
competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of
We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.
Name of Authorized Company Representative (Type or Print)
Signature of Above
Email Address
State of Wisconsin
Department of Administration
Division of Executive Budget and Finance
State Controller’s Office
DOA-6448 (R08/2001)
DO NOT send to IRS
Taxpayer Identification Number (TIN) Verification
Print or Type
Please see attachment or reverse for complete instructions.
This form can be made available in alternative formats to qualified individuals upon request.
Legal Name
(as entered with IRS) If Sole Proprietorship enter your Last, First, MI
Trade Name
If doing business as (D/B/A) or enter business name of Sole Proprietorship
Remit Address (where check should be mailed)
PO Box or Number and Street, City, State, ZIP + 4
Entity Designation (check only one) Required
Individual / Sole Proprietor
Corporation (includes service corporations)
Limited Liability Company - Partnership
Limited Liability Company - Corporation
Government Entity
Hospital Exempt from Tax or Government
Long Term Care Facility Exempt from Tax or
Government Owned
All Other Entities
Taxpayer Identification Number (TIN)
If you are a sole proprietor and you have an EIN,
you may enter either your SSN or EIN. However,
using your EIN may result in unnecessary notices
to the requester.
Order Address (where order should be mailed)
PO Box or number and street, City, State, ZIP + 4
___ ___ ___ ___ ___ ___ ___ ___ ___
Primary Address (for return of 1099 form if different from remit address)
PO Box or number and street, City, State, ZIP + 4
Check Only One Required
Social Security Number (SSN)
Employer Identification Number (EIN)
Individual Taxpayer Identification Number
for U.S. Resident Aliens (ITIN)
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number, AND
2. I am not subject to back up withholding because (a) I am exempt from backup withholding, or (b) I have not been
notified by the Internal Revenue Service (IRS) that I am subject to back up withholding as a result of a failure to report
all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding.
3. I am a U.S. person (including a US resident alien).
Printed Name
Printed Title
Telephone Number
Date (mm/dd/ccyy)
For Agency Use Only
Agency Number
Phone Number
Other (explain)
Return this form to the address listed below. For your convenience this form has been designed for return in a standard Window envelope.
University of Wisconsin - Whitewater
Attn: Procurementl Services
500 N Fremont St
Whitewater, WI 53190-0296
DOA-6448 (R08/2001)
Forms may be returned by use
of FAX Number: (262) 472-5556
Instructions for Completing Taxpayer Identification Number Verification
(Substitute W-9)
Legal Name As entered with IRS
Individuals: Enter Last Name, First Name, MI
Sole Proprietorships: Enter Last Name, First Name, MI
All Others: Enter Legal Name of Business
Trade Name
Individuals: Leave Blank
Sole Proprietorships: Enter Business Name
All Others: Complete only if doing business as a D/B/A
Remit Address
Address where payment should be sent if different from primary address
Order Address
Address where order should be sent if different from primary address
Primary Address
Address where 1099 should be sent if different from remit address
Entity Designation
Check ONE box which describes the type of business entity.
Taxpayer Identification Number
LIST ONLY ONE: Social Security Number OR Employer Identification Number OR Individual Taxpayer Identification Number.
If you do not have a TIN, apply for one immediately. Individuals use federal form SS-05 which can be
obtained from the Social Security Administration. Businesses and all other entities use federal form SS-04 which
can be obtained from the Internal Revenue Service.
You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you
have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage
interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement
(IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your
correct TIN.
Privacy Act Notice
Section 6109 requires you to furnish your correct TIN to persons who must file information returns with the IRS to report interest,
dividends, and certain other income paid to you, mortgage interest you paid, the acquisition or abandonment of secured property,
or contributions you made to an IRA. The IRS uses the numbers for identification purposes and to help verify the accuracy of your
tax return. You must provide your TIN whether or not you are required to file a tax return. Payers must generally withhold
31% of taxable
interest, dividend, and certain other payments to a payee who does not furnish a TIN to a payer. Certain penalties
may also apply.
List four contracts similar in size to this contract giving company name, address and contact name and telephone number, and
dollar amount that have been served last year or are serving this year
Company Name
Address (include Zip + 4)
Contact Person
Phone No.
Product(s) and/or Service(s) Used
Company Name
Address (include Zip + 4)
Contact Person
Phone No.
Product(s) and/or Service(s) Used
Company Name
Address (include Zip + 4)
Contact Person
Phone No
Product(s) and/or Service(s) Used
Company Name
Address (include Zip + 4)
Contact Person
Phone No.
Product(s) and/or Service(s) Used
This document can be made available in accessible formats to qualified individuals with disabilities.
Bid / Proposal #
DOA-3477 (R05/98)
Commodity / Service
Toll Free Phone
E-Mail Address
Zip + 4
Name the person to contact for questions concerning this bid / proposal.
Toll Free Phone
E-Mail Address
Zip + 4
Any vendor awarded over $25,000 on this contract must submit affirmative action information to the
department. Please name the Personnel / Human Resource and Development or other person responsible
for affirmative action in the company to contact about this plan.
Toll Free Phone
E-Mail Address
Zip + 4
Mailing address to which state purchase orders are mailed and person the department may contact
concerning orders and billings.
Toll Free Phone
E-Mail Address
Zip + 4
CEO / President Name
This document can be made available in accessible formats to qualified individuals with disabilities.
The attached material submitted in response to Bid/Proposal #UN-C007 includes proprietary and confidential information
which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or is otherwise material that can be kept confidential
under the Wisconsin Open Records Law. As such, we ask that certain pages, as indicated below, of this bid/proposal response
be treated as confidential material and not be released without our written approval.
Prices always become public information when bids/proposals are opened, and therefore cannot be kept
Other information cannot be kept confidential unless it is a trade secret. Trade secret is defined in s. 134.90(1)(c), Wis. Stats. as
follows: "Trade secret" means information, including a formula, pattern, compilation, program, device, method, technique or
process to which all of the following apply:
1. The information derives independent economic value, actual or potential, from not being generally known to, and
being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.
2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.
We request that the following pages not be released
Page #
Failure to include this form in the bid/proposal response may mean that all information provided as part of the bid/proposal response will be
open to examination and copying. The state considers other markings of confidential in the bid/proposal document to be insufficient. The
undersigned agrees to hold the state harmless for any damages arising out of the release of any materials unless they are specifically identified
Company Name
Authorized Representative
Authorized Representative
Type or Print
The University of Wisconsin-Whitewater (University), through its Procurement Services Department requests bids from prospective
scoreboard companies for indoor athletic video display system scoreboards. The venue is basketball.
Bidders are required to submit the following as part of their bid:
1. Request for Bid Form / Affidavit
2. Vendor Information Form.
3. Vendor References
3. Completed and signed Bid Form(s).
4. Data Response Sheets.
5. W9
Please contact Michael Hirschfield, Telephone: (262) 472-1633 if you have any questions regarding this bid. Technical questions
should be directed to Gary Harms, Telephone: (262) 472-1544.
Note: Any addendum to this bid will be issued to all bidders by the UW-Whitewater Procurement Department in writing. No oral
statements, explanations or commitments by whomsoever made shall have any effect unless same are confirmed in writing by an
authorized representative of the UW-Whitewater Procurement Department.
Only the Bidders names will be read at the opening.
Conditions of bid, which include the word “must” or “shall” describe a mandatory requirement. All specifications are defined as mandatory
minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification, condition of bid or provide a
specific product on the Itemized Bid List, Procurement reserves the right to delete that specification, condition of bid or item.
Failure to meet a mandatory requirement will disqualify your bid.
See SPECIFICATIONS and/or ITEMIZED BID LIST for the minimum acceptable specifications for products desired. If you are bidding an
alternate product, please provide complete specifications (performance features, and descriptive brochure or detail for the units you propose to
furnish), clearly identified by manufacturer’s name and catalog number. Failure to provide product specifications and information may
disqualify your bid. The University shall be the sole judge of equivalency and acceptability. See “Standard Terms and Conditions,” items 1,
2, 3, and 5.
Only vendors registered with the State of Wisconsin’s VendorNet will receive future official notice for this service/commodity. The State of
Wisconsin’s purchasing information and vendor notification service is available to all businesses and organizations that want to sell to the
state. Anyone may access VendorNet on the Internet at to get information on state purchasing practices and
policies, goods and services that the state buys, and tips on selling to the state. Vendors may use the same Web site address for inclusion on
the bidders list for goods and services that the organization wants to sell to the state. A subscription with notification guarantees the
organization will receive an e-mail message each time a state agency, including any campus of the University of Wisconsin System, posts a
request for bid or a request for proposal in their designated commodity/service area(s) with an estimated value over $50,000. Organizations
without Internet access receive paper copies in the mail. Increasingly, state agencies also are using VendorNet to post simplified bids valued
at $50,000 or less. Vendors also may receive e-mail notices of these simplified bid opportunities.
To be eligible for an award, you must be qualified and able to provide the following as required or your bid will be disqualified:
Bidder must have been in the business of manufacturing permanently mounted indoor displays for a minimum period of five (5) years .
Bidder must maintain an inventory of replacement parts, consumable supplies and accessories as specified by the manufacturer. It is
expected that an adequate parts inventory shall be maintained to service all equipment purchased as a result of this bid. The University
reserves the right to inspect the facilities to determine acceptance or rejection.
Bidder must be able to provide on-site installation, training, owner/operator manuals and service manuals.
Bidder must be able to provide local support (within 100 miles) for all equipment and mechanical needs.
Provide a minimum of four (4) facilities/references (name of facility, installation photo, contract name, title, address and phone number)
where similar Bidder-proposed product is installed.
Design the module, design and build the circuitry and circuit boards, take the core components (SMD LEDs, transistors, resistors, circuit
boards, power supplies, etc.), assemble and integrate the units, calibrate for uniformity, assemble into the mounting structure and create a
video processor to drive live video through the display.
Provide a toll-free help desk number that will be manned during normal business hours..
Bidder must be prepared to honor 5-year warranty on parts and spare electronics for entire scoreboard. Indicate service warranty term and
enclose copy of standard warranty documents with your bid.
The Contractor shall maintain insurance levels as required in STANDARD TERMS AND CONDITIONS, SECTION 23.0. A certificate of
insurance must be provided upon request and before any construction is performed on Campus.
The Contractor shall have added the “Board of Regents of the University of Wisconsin System, its officers, employees and agents” as
an additional insured under the commercial general, automobile and Contractor’s liability policies on any insurance certificate
Delivery and installation of the scoreboard system is expected to be completed by October 15, 2012 (12) weeks from receipt of order.
However, if this is prohibitive and not in line with your production schedule, state specifically in days the delivery schedule to which you will
adhere. Timeliness of delivery may be used in evaluation for bid award.
Attached are bid forms. Bidders must complete the enclosed bid forms. Bidders shall submit a unit price and extended lot total for the item(s)
specified. They may then reference any attachments giving further price breakdowns if necessary. Bidders should provide product brochures
and or specification sheets as part of their bid. Bid prices must include all packing, transportation, delivery, installation and any setup that
may be required upon delivery, training and warranty.
Awards shall be made to the lowest responsive, responsible bidder on the basis of the lowest net total which is judged to be in the best interest
of the University of Wisconsin-Whitewater. Life cycle cost methods and timeliness of delivery may be used as well as warranties, service
capabilities and references.
It is intended that the entire award will be to a single bidder judged to be in the best interest of the University.
There shall be a three (3) year on-site labor and parts warranty. Warranty shall cover:
Repair center repair or replacement of components for Bidder-supplied control equipment.
Bench labor.
Freight to customer for return of repaired parts.
Repair, replacement of electronic components in Bidder repair center.
Technical hotline assistance/phone consultation available at no cost to the customer.
Weekend technical phone assistance.
Exchange parts available for same-day shipment.
Provide an exchange program to supply replacement parts for components that fail during the coverage period.
To minimize downtime exchange parts shall be shipped on either the same day or the following day following notification.
The manufacturer shall also enclose an air bill for return of the defective components.
Displays must be manufactured in the US and repaired in the US.
Upon completion of the installation, a member of the contractor’s staff must conduct a training program to provide the universitys
staff with operating, basic preventative maintenance and system level troubleshooting knowledge of all equipment subsystems.
Conduct this training program at the project location or at a location selected by the university. Scheduled at the mutual convenience
of the university and contractor, after demonstration and acceptance testing .
Contractor to provide training materials free from any copyright restrictions.
Guarantee of parts availability for a minimum of ten years.
Bidders are encouraged to visit the job site prior to submitting a bid to assure themselves and the University that they fully understand all
requirements and conditions of the project. Contact Paul Plinske at (262) 472-4661 or Gary Harms (262) 472-1544 to arrange visit.
Change Orders will not be allowed once the bid is awarded because of bidder error in estimating the cost of the project.
BIDDER RESPONSE SHEET: Note: this form must be returned with your bid response. Bidder may attach additional relevant
information to their bid response; identify sections to which information applies.
Are you bidding all prices F.O.B. Destination Freight Prepaid Included?
Can you meet delivery requirement?
If not, please state delivery time ____ days After Receipt of Order (ARO).
Are you an original manufacturer, or dealer authorized by manufacturer?
Bidder must designate a person(s) to provide information on: Minority Business, Affirmative Action and
Project Manager.
Contact Name: _______________________
PHONE: ____________________________
FAX: _______________________________
Contact Name: _______________________
Address: ____________________________
PHONE: ____________________________
Name: ___________________________________
Phone: ___________________
Fax: __________________
EMAIL: ________________________________________________________
WEBSITE: _____________________________________________________
Will you provide insurance certificate(s) indicating coverage and agree to maintain coverage as
required and will you add the following language to the insurance certificate?
The Contractor shall add the “Board of Regents of the University of Wisconsin System,
its officers, employees and agents” as an additional insured under the commercial general,
automobile and Contractor’s liability policies.
Will you honor THE 3-YEAR PARTS and LABOR and manufacturer standard service warranty? ____
If YES, have you enclosed standard warranty documents?
Standard Warranty term: __________________
Have you included two (2) complete sets of your bid?
Have you completed and returned all forms required?
The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. ___________ (Initial)
Preference: In accordance with Wisconsin Statutes 16.75, a 5% preference may be granted to CERTIFIED Minority Business Enterprises.
Please complete section:
( ) WI Certified Minority ( ) Minority ( ) Sheltered Workshop ( ) Not Applicable
If subcontracting, will the services and supplies be acquired from certified minority businesses?
____________ YES ____________ NO
____________ NOT APPLICABLE
In accordance with State of Wisconsin Statutes S. 16.754, directs the state to purchase materials which are manufactured to the greatest
extent in the United States when all other factors are substantially equal. “Substantially equal” means when bids are tied or proposal scores are
equal. Indicate whether the material covered in your bid/proposal were manufactured in whole or in substantial part within the United States,
or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.
( ) Yes
( ) NO
( ) Unknown
In accordance with State of Wisconsin Statutes 16.765 as implemented by Wisconsin Administrative Code 50 and Standard Terms & Conditions
# 19, please state if an Affirmative Action Plan is on file with the State of Wisconsin.
( ) Yes
( ) NO
( ) Unknown
I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify
the bid.
Company Name (print or type)
Bidder's name & title (print or type)
Bidder's Signature
E-mail address
Unit Cost
Extended Total
Model: _______________________;
Video Display
Model ______________________;
Shot Clocks
Model ______________________;
Backboard Light
Model ______________________;
Total Cost $______________
State your standard warranty ________________________
May other UW-campuses use this bid? ________
SIGNATURE______________________________________________________ DATE___________________
The scoreboards being purchased must meet all criteria set forth in these specifications. The following specifications describe the minimum
requirements for the display system desired.
Bidders are not encouraged to offer alternatives, except when specifically requested
within these specifications. Standard items appearing in the manufacturer’s published specifications furnished by the bidder shall be
included in the bid unless otherwise noted. One copy of the manufacturer’s published specification shall be included with the bid. Purchasing
and the Department will make the determination as to which units bid meet or exceed the specifications, and will award the purchase which in
its judgment is in the best interest of the University
The following types of electronic sign products shall not satisfy the requirements of this LED display specification:
Backlit displays, Split-flap displays, Displays that have a pixel technology comprised of something other than high-intensity light emitting
diodes (LED). Examples of unacceptable technologies are incandescent lamp, liquid crystal, fiber optic, flip disk, flip-fiber combination, and
flip-LED combination.
General Requirements:
The University will provide all power, cabling, fiber, conduit etc. to accessible junction boxes on the back of the scoreboards. Tie in of the
systems will be a coordinated effort between the contractor and the University.
The contractor will be responsible for the design and installation of the display structure.
The Contractor will be responsible for the disassembly, removal, electrical disconnect and disposal of the existing display.
The Contractor shall provide a complete technical submittal within 60 days of bid award and shall not proceed with LED video display
manufacture until the State has reviewed and approved the submittal. The submittal shall include:
LED display shop drawing.
System riser diagram.
Display power requirements, including legs and amps per leg.
LED display control software operator’s manual.
LED display installation and maintenance manual.
List of spare parts that will be provided for each display component.
Equipment or scope-of-work responsibilities not specifically addressed in these specifications, but realized by the Contractor
to be essential for system installation and functionality.
LED Video Display Mock-up
A. LED video display with two sponsor panels on each board
B. LED video display controller
C. Video processor
D. Single-sided basketball scoreboard can also score volleyball and wrestling. Two sponsor panels on each board. It scores
HOME and GUEST to 199, PERIOD to 9, team FOULS to 19, PLAYER number to 99, player FOUL to 9, indicates
possession and bonus, displays period time to 99:59 and during the last minute of the period, it displays time to 1/10 of a
E. Single-sided shot timer basketball scoreboard displays game and event time including 1/10 second timing during the last
minute, shot times up to a value of 99 seconds and counts down from any preset number between 0 and 99.
F. Backboard lighting strip that acts as a visual horn to communicate with basketball players and fans. It is a strip of LED's
outlining the perimeter within six inches of the edge of the backboard. The light strips come on when the game clock shows
zero. It can also be programmed to light up when the game horn or shot clock horn sounds and when the clock is stopped.
A. Provide two (2) 10mm 192x320- video displays. Virtual pixels will not be allowed. Fiber connection back to control room to
be provided by University. Provide and supply fiber. The University will provide the conduit.
B. General Information
1. Pixel Design: 3-in-1 surface-mount device. Fans will not be allowed. Displays must be completely silent.
2. Minimum Resolution: No less than 192 x 320 pixels in height and pixels in length.
3. Minimum Active Viewing Area: Approximately 6’-3” x 10’-5” in height and in length.
C. Display Capabilities
1. Color Capability: 16 bit (281 trillion colors)
2. Refresh Rate: 1,000 Hz as defined by the number of times per second the display image is repainted in intensity.
D. Video Processor
1. Video Frame Rate: 50/60 frames per second.
2. Graphic Frame Rate: 30 frames per second.
3. Processing Architecture: 19-bit.
4. System Architecture: 100% digital.
5. Video Enhancement: Color space conversion, adjustable gamma correction, proprietary sharpening technology and
enhancement algorithms for optimal picture quality.
6. Standards Supported: NTSC, PAL and HDTV.
7. Required Video Inputs: Analog composite (BNC), S-Video (4 pin mini-DIN), analog component (BNC) and SDI
SMPTE, ITU-R BT.601-4 (BNC).
E. LED Quality
1. Quality Control: Sorted by intensity and color wavelength.
2. LED Lifetime: 50,000 hours of operation as defined by time at which display intensity has decreased to 50 percent of
the original intensity.
F. Display Construction
1. Service Access: Front
2. Cabinet Depth: 7.087”
3. Cabinet Construction: Galvanized steel and aluminum construction for light weight and corrosion resistance.
G. Viewing Characteristics
1. Module Intensity: white package: 2,000 nits (adjustable).
2. Contrast Ratio: white package: 1,000:1.
3. Brightness Control: 256 levels (Manual, Scheduled, Automatic)
4. Suggested Viewing Angle:
5. DVN-10: 140º (70 º off center) horizontally; 140 º (+60 º/-80 º off center) vertically.
H. Sponsor Panels
1. Non-backlit video sponsorship board panel will be 2’ tall by 5.4” wide. Total width is 10’9”.
A. Provide one (1) digital media player
B. Standard Hardware Features
1. Windows® XP Pro
2. 256 MB DDR2
3. 3 GHZ Core 2 Duo
4. RAM: 2 GB DDR2667
5. DVD +/-RW
6. Mouse
7. Keyboard
8. Monitor
C. General Software Features
Windows® XP to allow the use of other display software.
Simultaneous display and edit capability.
Quick display to direct access from any point in the operation to the display function.
Animation rates of up to 30 frames per second.
Live video feed; bidder shall furnish software and hardware cards to display a composite video source live in real time
to the full matrix display. Bidder shall also furnish video source live in real-time on control monitor.
6. Support optional input devices such as a mouse, track ball, scanner and video image reader.
7. “Windowed” display to give split-screen showing.
8. Display time and temperature (temperature requires optional sensor).
9. Automatic rebooting of system disk shall occur after power outage; system clock and calendar shall continue to
function during power failure.
10. Scheduling in 12- or 24-hour formats.
11. Password protection system to restrict access.
12. Easy access, operator-editing icons for language-independent programming.
13. Icon and pull-down menu programming features.
14. Help screens.
15. Control multiple signs directly.
16. Lamp/electronic diagnostic feature.
17. Networking software feature.
18. Interface with digital audio recording and playback system.
19. Modem hookup for downloading of software/factory diagnostics.
20. Must be capable of file real-time data that allows operators to create a sequence with information such as statistics,
time, date or temperature that automatically updates without user intervention.
Software Display Functions
1. The ability to receive and display real-time data from up to 16 external sources.
2. The ability to enter data into a text file manually allowing the information to be available for use in a sequence.
3. The ability to control and download to remote displays.
4. Unlimited files for quick display sequences.
Software Edit Functions
1. Display of true type fonts and other Windows® compatible character fonts.
2. Image and animation import of multitude different formats, including BMP, JPEG, PCX and AVI.
Printout Functions
1. Bidder shall provide the following printout functions.
a. Scaled, high resolution printouts to show detail or high density to show the sequence progression.
b. Printouts of individual frames or ranges of frames
Software Specifications
1. Saving work feature
2. Auto effects default feature
3. Color palette feature
Software shall:
1. Have the ability to receive enhanced RTD (real time data)
2. Be configured to send RTD to individual displays or groups of displays.
3. Have the ability to control signs by sending messages, running messages, stopping messages, blanking displays, etc.
from the RTD stream.
4. Must be compatible with Stat Crew Software
A. Provide one (1) Video Processor
B. Standards Accepted
2. SDI (480i, 480p, 720p, 1080i)
C. Input Formats
1. Four (4) SDI/HD-SDI
2. Two (2) VGA/DVI (each up to UXGA/DVI-I)
3. One (1) proprietary signal (Fiber optic or BNC)
D. LED Display Output Formats
1. One (1) proprietary signal (Fiber optic)
2. Two (2) proprietary signals (BNC)
E. Pass-Throughs Monitor Outputs
1. Four (4) SDI/HD-SDI (BNC)
2. One (1) component (3 BNC) or
3. One (1) S-video (2 BNC) or
4. One (1) composite (1 BNC)
5. One (1) VGA/DVI (DVI-I)
Control Options
1. One (1) proprietary control input (9-pin serial)
2. One (1) network interface (Cat.-5E)
Color space conversion
1. 3 x 3 full-matrix
2. Proprietary LED conversion
3. Auto-detect format and resolution
Edge and motion adaptive de-interlacing
1. Bad edit detection
2. Static/freeze frame
3. Multi-directional motion detection
4. Inter-field motion detection
5. Film mode detection
Input-specific picture controls
1. Color
2. Gamma
3. Brightness
4. Contrast
Video mixing
1. Blending
2. Wipe and mix effects
3. Seamless source switching
4. Flexible positioning of sources
5. Multi-zone sources for PBP (pictures by pictures)
6. Alpha blend sources for POP (picture on picture)
7. Superimpose sources for PIP (picture in picture)
1. Width: (19"), Height: (1.7"), Depth: (23")
2. Power: 110/220V (50/60Hz)
3. 1RU rack-mount case
A. Provide two (2) basketball scoreboards-Radio Controlled
B. General information
1. Dimensions: 6'-0" high, 8'-0" wide, 0'-6" deep
2. Weight: 180 lb
3. Power requirement: 200 W
4. Color: over 150 colors to choose from
C. Construction
1. All-aluminum construction
2. Scoreboard face and perimeter: 0.063" thick
3. Scoreboard back: 0.050" thick
4. Digit faceplates: 0.090" thick
D. Digits
1. LED digit technology: A diffusant over the LEDs blends the light achieving a uniform look with 140 degrees wide
viewing angle.
2. Clock and score digits: 13" high
3. PERIOD, FOULS, PLAYER/FOUL digits: 10" high
4. Time outs left digits: 7'' high
5. Clock, colon, PERIOD, PLAYER/FOUL, and optional T.O.L digits and bonus indicators: amber LEDs
6. Score and FOULS digits and possession indicators: red LEDs
7. TOL
8. Double Bonus
E. Captions
1. HOME and GUEST captions: 6" high
2. PERIOD, FOULS/SCORE, PLAYER/FOUL/MATCH captions: 4" (102 mm) high
3. All captions: white vinyl applied directly to scoreboard face
F. Logo/Sponsor Panels
1. There is space for two 17" high, 21" wide logo/sponsor panels on the top corners of the scoreboards.
G. Horn
1. Horn: mounts behind scoreboard face
2. Sounds automatically when period clock counts down to zero
3. Sounds manually as directed by operator
H. Power Cord
1. Cord is 11' long
2. Cord plugs into a standard grounded 120 V AC outlet
I. Programmable Team Name Message Centers (TNMCs)
1. HOME and GUEST captions shall be programmable team name message centers that meet the following
a. Pixel spacing: .75” as measured from the center of one LED package to the center of the next neighboring
package, both vertically and horizontally
b. Each display area comprised of 8 pixels high by 48 pixels wide
c. Each pixel is to be comprised of one (1) amber LED
d. Shall have nine single stroke characters and seven double stroke characters
e. Incorporated into the scoreboard
f. Operable from the scoreboard controller
g. All pixels: amber color
J. Sponsor Panels
1. Non-backlit scoreboard sponsorship board panel will be 2’ tall by 4’ wide. Total width is 8’.
A. Provide two (2) shot clocks-Radio Controlled w/mounting hardware & brackets
B. General information
1. Dimensions: 2'-4" high, 2'-5" wide, 0'-6" deep
2. Weight: 30 lb
3. Power requirement: 200 W
4. Color: over 150 colors to choose from
C. Construction
1. All-aluminum construction.
2. Scoreboard face and perimeter: 0.063" thick
3. Scoreboard back: 0.050" thick
4. Digit faceplates: 0.090" thick
5. Cabinet withstands high-velocity impact from indoor sports balls without the need for protective screens.
D. Digits
1. AS AlInGaP LED digits
2. Seven bar segments per digit
3. LED digit technology: A diffusant over the LEDs blends the light achieving a uniform look with 140 degree
maximum viewing angle.
4. Clock digits: 7" high
5. All other digits: 13" high
6. Clock digits: amber LEDs
7. All other digits: red LEDs
E. Horn
1. Vibrating horn: mounts behind scoreboard face
2. Sounds automatically when shot clock counts down to zero
F. Power Cord
1. Cord is 11' long
2. Cord plugs into a standard grounded 120 V AC outlet
1.07 Backboard led light strip - One for each backboard
A. General information
1. Dimensions: 1" high by 1" wide
2. Weight: 8 lb
3. Power requirement: 100 W
4. Color: Black in color
B. Construction
1. High impact polystyrene
C. Indicators
LED technology
All LED's are red in color
Console is a controller @ 2 Radio Controlled.
Capable of scoring basketball, volleyball, and wrestling through the use of keyboard inserts
Console has a maximum power requirement of 5 watts
Console recalls clock, score, and period information if power is lost
Console includes:
1. A rugged aluminum enclosure to house electronics
2. A sealed membrane water-resistant keyboard
3. A 32-character liquid crystal prompting display to verify entries and recall information currently displayed
4. A 6' (1829 mm) power cord to plug into a standard grounded 120 V AC outlet
5. A 20' (6096 mm) control cable to connect to the control receptacle junction box
6. A practice timer mode
a. Can sound the horn at the end of each segment
b. Has 99 programmable segments
c. Displays the segment number and segment length
d. Has a programmable interval time
e. Hard Sided carrying case for console
PART 2 Execution
A. Mounting structure to be installed by contractor to support desired displays in all locations. Verify that all control equipment
has access to 120 VAC.
A. Contractor to obtain all necessary permits.
B. Contractor to locate utilities.
C. Contractor to provide an on-site installation coordinator or superintendent to supervise all on-site work. The installation
coordinator or superintendent must be a direct employee of the Contractor.
A. Material or equipment required for the provision and installation of this LED video system that is not expressly addressed in
this RFP is understood to be the responsibility of the Bidder.
B. Bidder to research the facility’s events schedule to ensure there are no scheduling conflicts regarding installation of the
display components.
C. Support structure design depends on the mounting methods, display size and weight. The structure design is critical and
should be done only by a qualified individual. It is the Owner’s responsibility to ensure that the structure and mounting
hardware are adequate.
D. The Bidder shall be responsible for the provision and installation of all structural steel required for the accommodation of the
new systems.
E. The Contractor shall be responsible for providing all display equipment shown on the noted drawings and shall be responsible
for all architectural treatment required to give the entire display the general appearance as shown on the drawings.
F. The Contractor shall be responsible for assembly and mounting of all display components onto the Contractor-supplied
G. It is the Owner’s responsibility to ensure that the installation meets local standards. The mounting hardware shall be capable
of supporting all components to be mounted. A qualified structural engineer must inspect all mounted displays.
H. Possible power and signal entrances are designated by center punches. Separate conduit must be used to route the power,
signal in wires, and signal out wires.
I. Displays must be grounded according to the provisions outlined in Article 250 of the National Electrical Code. The display
must be connected to earth-ground. Proper grounding is necessary for reliable equipment operation and protects the
equipment from damaging electrical disturbances and lightning.
J. All required power to the displays shall be the responsibility of the Owner.
K. All power to the control location shall be the responsibility of the Owner.
L. Bidder shall provide all required materials and labor to provide display mounting, cable terminations, system checkout and
local operator training at the time of installation.
M. Bidder to provide an on-site supply of spare parts, which will ensure the timely repair of component failures.
N. Bidder to provide two event supports.
O. Provide twenty (20) standard animation sequences as well as a standard company price sheet and rate card for content creation.
Standard Terms and Conditions
Bid / Proposals
SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used,
they are to establish a design, type of construction, quality, functional capability and/or performance level desired. When alternates are
bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The State
of Wisconsin shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid bidding alternates to the specifications which
may result in rejection of their bid/proposal.
DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on
the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as
in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable.
QUALITY: Unless otherwise indicated in the request, all material shall be first quality. Items which are used, demonstrators, obsolete,
seconds, or which have been discontinued are unacceptable without prior written approval by the State of Wisconsin.
QUANTITIES: The quantities shown on this request are based on estimated needs. The state reserves the right to increase or decrease
quantities to meet actual needs.
DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified.
PRICING AND DISCOUNT: The State of Wisconsin qualifies for governmental discounts and its educational institutions also qualify for
educational discounts. Unit prices shall reflect these discounts.
Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or
contract. For any given item, the quantity multiplied by the unit price shall establish the extended price, the unit price shall govern in the
bid/proposal evaluation and contract administration.
Prices established in continuing agreements and term contracts may be lowered due to general market conditions, but prices shall not be
subject to increase for ninety (90) calendar days from the date of award. Any increase proposed shall be submitted to the contracting
agency thirty (30) calendar days before the proposed effective date of the price increase, and shall be limited to fully documented cost
increases to the contractor which are demonstrated to be industrywide. The conditions under which price increases may be granted
shall be expressed in bid/proposal documents and contracts or agreements.
In determination of award, discounts for early payment will only be considered when all other conditions are equal and when payment
terms allow at least fifteen (15) days, providing the discount terms are deemed favorable. All payment terms must allow the option of net
thirty (30).
UNFAIR SALES ACT: Prices quoted to the State of Wisconsin are not governed by the Unfair Sales Act.
ACCEPTANCE-REJECTION: The State of Wisconsin reserves the right to accept or reject any or all bids/proposals, to waive any technicality
in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best interests of the State of Wisconsin.
Bids/proposals MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid/proposal is due.
Bids/proposals date and time stamped in another office will be rejected. Receipt of a bid/proposal by the mail system does not constitute
receipt of a bid/proposal by the purchasing office.
METHOD OF AWARD: Award shall be made to the lowest responsible, responsive bidder unless otherwise specified.
ORDERING: Purchase orders or releases via purchasing cards shall be placed directly to the contractor by an authorized agency. No other
purchase orders are authorized.
PAYMENT TERMS AND INVOICING: The State of Wisconsin normally will pay properly submitted vendor invoices within thirty (30) days of
receipt providing goods and/or services have been delivered, installed (if required), and accepted as specified.
Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order including reference to
purchase order number and submittal to the correct address for processing.
A good faith dispute creates an exception to prompt payment.
TAXES: The State of Wisconsin and its agencies are exempt from payment of all federal tax and Wisconsin state and local taxes on its
purchases except Wisconsin excise taxes as described below.
The State of Wisconsin, including all its agencies, is required to pay the Wisconsin excise or occupation tax on its purchase of beer, liquor,
wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel. However, it is exempt from payment of Wisconsin sales or use
tax on its purchases. The State of Wisconsin may be subject to other states' taxes on its purchases in that state depending on the laws of that
state. Contractors performing construction activities are required to pay state use tax on the cost of materials.
GUARANTEED DELIVERY: Failure of the contractor to adhere to delivery schedules as specified or to promptly replace rejected materials
shall render the contractor liable for all costs in excess of the contract price when alternate procurement is necessary. Excess costs shall
include the administrative costs.
ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this request except
where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply. Further, the written
contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any
document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the contracting authority.
APPLICABLE LAW AND COMPLIANCE: This contract shall be governed under the laws of the State of Wisconsin. The contractor shall at all
times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this
contract and which in any manner affect the work or its conduct. The State of Wisconsin reserves the right to cancel this contract if the
contractor fails to follow the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax.
The State of Wisconsin also reserves the right to cancel this contract with any federally debarred contractor or a contractor that is presently
identified on the list of parties excluded from federal procurement and non-procurement contracts.
ANTITRUST ASSIGNMENT: The contractor and the State of Wisconsin recognize that in actual economic practice, overcharges resulting from
antitrust violations are in fact usually borne by the State of Wisconsin (purchaser). Therefore, the contractor hereby assigns to the State of
Wisconsin any and all claims for such overcharges as to goods, materials or services purchased in connection with this contract.
ASSIGNMENT: No right or duty in whole or in part of the contractor under this contract may be assigned or delegated without the prior written
consent of the State of Wisconsin.
WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wis. Stats., and must ensure that when engaged in the
production of materials, supplies or equipment or the performance of contractual services, not less than seventy-five percent (75%) of the total
hours of direct labor are performed by severely handicapped individuals.
NONDISCRIMINATION / AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the contractor agrees not to
discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition,
developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation as defined in s. 111.32(13m), Wis. Stats., or national origin.
This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with
respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities.
Contracts estimated to be over twenty-five thousand dollars ($25,000) require the submission of a written affirmative action plan by the
contractor. An exemption occurs from this requirement if the contractor has a workforce of less than twenty-five (25) employees. Within
fifteen (15) working days after the contract is awarded, the contractor must submit the plan to the contracting state agency for approval.
Instructions on preparing the plan and technical assistance regarding this clause are available from the contracting state agency.
The contractor agrees to post in conspicuous places, available for employees and applicants for employment, a notice to be provided by
the contracting state agency that sets forth the provisions of the State of Wisconsin's nondiscrimination law.
Failure to comply with the conditions of this clause may result in the contractor's becoming declared an "ineligible" contractor, termination
of the contract, or withholding of payment.
PATENT INFRINGEMENT: The contractor selling to the State of Wisconsin the articles described herein guarantees the articles were
manufactured or produced in accordance with applicable federal labor laws. Further, that the sale or use of the articles described herein will
not infringe any United States patent. The contractor covenants that it will at its own expense defend every suit which shall be brought against
the State of Wisconsin (provided that such contractor is promptly notified of such suit, and all papers therein are delivered to it) for any alleged
infringement of any patent by reason of the sale or use of such articles, and agrees that it will pay all costs, damages, and profits recoverable in
any such suit.
SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the State of Wisconsin must comply fully with all safety
requirements as set forth by the Wisconsin Administrative Code and all applicable OSHA Standards.
WARRANTY: Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result of this request shall be warranted
against defects by the bidder/proposer for one (1) year from date of receipt. The equipment manufacturer's standard warranty shall apply as a
minimum and must be honored by the contractor.
INSURANCE RESPONSIBILITY: The contractor performing services for the State of Wisconsin shall:
Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees engaged in the work.
Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in carrying out this
agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including
products liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used
in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for
automobile liability and property damage.
The state reserves the right to require higher or lower limits where warranted.
CANCELLATION: The State of Wisconsin reserves the right to cancel any contract in whole or in part without penalty due to nonappropriation
of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract.
VENDOR TAX DELINQUENCY: Vendors who have a delinquent Wisconsin tax liability may have their payments offset by the State of
PUBLIC RECORDS ACCESS: It is the intention of the state to maintain an open and public process in the solicitation, submission, review,
and approval of procurement activities.
Bid/proposal openings are public unless otherwise specified. Records may not be available for public inspection prior to issuance of the notice
of intent to award or the award of the contract.
PROPRIETARY INFORMATION: Any restrictions on the use of data contained within a request, must be clearly stated in the bid/proposal
itself. Proprietary information submitted in response to a request will be handled in accordance with applicable State of Wisconsin procurement
regulations and the Wisconsin public records law. Proprietary restrictions normally are not accepted. However, when accepted, it is the
vendor's responsibility to defend the determination in the event of an appeal or litigation.
Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a result of the contracted
commodities or services cannot be copyrighted or patented. All data, documentation, and innovations become the property of the State
of Wisconsin.
Any material submitted by the vendor in response to this request that the vendor considers confidential and proprietary information and
which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material which can be kept confidential under the Wisconsin
public records law, must be identified on a Designation of Confidential and Proprietary Information form (DOA-3027). Bidders/proposers
may request the form if it is not part of the Request for Bid/Request for Proposal package. Bid/proposal prices cannot be held
DISCLOSURE: If a state public official (s. 19.42, Wis. Stats.), a member of a state public official's immediate family, or any organization in
which a state public official or a member of the official's immediate family owns or controls a ten percent (10%) interest, is a party to this
agreement, and if this agreement involves payment of more than three thousand dollars ($3,000) within a twelve (12) month period, this
contract is voidable by the state unless appropriate disclosure is made according to s. 19.45(6), Wis. Stats., before signing the contract.
Disclosure must be made to the State of Wisconsin Ethics Board, 44 East Mifflin Street, Suite 601, Madison, Wisconsin 53703 (Telephone 608266-8123).
State classified and former employees and certain University of Wisconsin faculty/staff are subject to separate disclosure requirements, s.
16.417, Wis. Stats.
RECYCLED MATERIALS: The State of Wisconsin is required to purchase products incorporating recycled materials whenever technically and
economically feasible. Bidders are encouraged to bid products with recycled content which meet specifications.
MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as defined under
29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet for each item with the shipped container(s) and one (1) copy with the
PROMOTIONAL ADVERTISING / NEWS RELEASES: Reference to or use of the State of Wisconsin, any of its departments, agencies or
other subunits, or any state official or employee for commercial promotion is prohibited. News releases pertaining to this procurement shall not
be made without prior approval of the State of Wisconsin. Release of broadcast e-mails pertaining to this procurement shall not be made
without prior written authorization of the contracting agency.
HOLD HARMLESS: The contractor will indemnify and save harmless the State of Wisconsin and all of its officers, agents and employees from
all suits, actions, or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting
from the operations of the contractor, or of any of its contractors, in prosecuting work under this agreement.
FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which becomes a party to this
Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a
certificate of authority from the Wisconsin Department of Financial Institutions, unless the corporation is transacting business in interstate
commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for
a certificate of authority should contact the Department of Financial Institutions, Division of Corporation, P. O. Box 7846, Madison, WI 537077846; telephone (608) 261-7577.
WORK CENTER PROGRAM: The successful bidder/proposer shall agree to implement processes that allow the State agencies, including the
University of Wisconsin System, to satisfy the State's obligation to purchase goods and services produced by work centers certified under the
State Use Law, s.16.752, Wis. Stat. This shall result in requiring the successful bidder/proposer to include products provided by work centers
in its catalog for State agencies and campuses or to block the sale of comparable items to State agencies and campuses.
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