Aastra 6735i Installation Guide

Aastra 6735i Installation Guide
Aastra Model 6735i IP Phone
Installation Guide
41-001370-00 Rev 03 – 04.2012
Software License Agreement
Aastra Telecom Inc., hereinafter known as "Seller", grants to Customer a personal, worldwide, non-transferable, non-sublicenseable and non-exclusive, restricted use license to use Software in object form solely with the Equipment for which
the Software was intended. This Product may integrate programs, licensed to Aastra by third party Suppliers, for distribution under the terms of this agreement. These programs are confidential and proprietary, and are protected as such
by copyright law as unpublished works and by international treaties to the fullest extent under the applicable law of the
jurisdiction of the Customer. In addition, these confidential and proprietary programs are works conforming to the
requirements of Section 401 of title 17 of the United States Code. Customer shall not disclose to any third party such
confidential and proprietary programs and information and shall not export licensed Software to any country except in
accordance with United States Export laws and restrictions.
Customer agrees to not reverse engineer, decompile, disassemble or display Software furnished in object code form.
Customer shall not modify, copy, reproduce, distribute, transcribe, translate or reduce to electronic medium or machine
readable form or language, derive source code without the express written consent of the Seller and its Suppliers, or disseminate or otherwise disclose the Software to third parties. All Software furnished hereunder (whether or not part of
firmware), including all copies thereof, are and shall remain the property of Seller and its Suppliers and are subject to the
terms and conditions of this agreement. All rights reserved.
Customer's use of this software shall be deemed to reflect Customer's agreement to abide by the terms and conditions
contained herein. Removal or modification of trademarks, copyright notices, logos, etc., or the use of Software on any
Equipment other than that for which it is intended, or any other material breach of this Agreement, shall automatically
terminate this license. If this Agreement is terminated for breach, Customer shall immediately discontinue use and
destroy or return to Seller all licensed software and other confidential or proprietary information of Seller. In no event
shall Seller or its suppliers or licensors be liable for any damages whatsoever (including without limitation, damages for
loss of business profits, business interruption, loss of business information, other pecuniary loss, or consequential damages) arising out of the use of or inability to use the software, even if Seller has been advised of the possibility of such
damages.
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Contents
Software License Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii
Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Phone Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Phone Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Optional Accessories (Not Included) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
IP Phone Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Key Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Key Descriptions* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Installation and Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Direct or Shared Network Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Connecting to the Network and to Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Connecting a Handset or Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Desk or Wall Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Inserting the Key Card on your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Accessing Your Options via the Phone UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Accessing Your Options via the Aastra Web UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Other Phone Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Set Audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Adjusting the Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Status Lights (LEDs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Call Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Line/Call Appearance Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Using a Headset with your Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Model M670i and M675i Expansion Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Installing the Expansion Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Attaching Multiple Expansion Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Troubleshooting Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
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Contents
Limited Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Exclusions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Warranty Repair Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
After Warranty Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Limited Warranty (Australia Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Repair Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Exclusions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Warranty Repair Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
After Warranty Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Index-1
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Welcome
Congratulations on your purchase of the Model 6735i IP phone! The 6735i communicates over an IP Network,
allowing you to place and receive calls in the same manner as a regular business telephone. The 6735i is capable
of supporting the SIP IP protocol.
Phone Features
• 8 line graphical LCD screen (144 x 75 pixels) with white backlight
• Built-in-two-port, 10/100/1000 Gigabit Ethernet switch - lets you share a connection with your computer
• 12 programmable keys
– 6 Top keys:
Programmable hard keys
(up to 6 programmable functions)
– 6 Bottom keys: Programmable state-based softkeys
(up to 20 programmable functions)
• 4 call appearance lines with LEDs
• Supports up to 9 call lines
• HD audio (wideband)
• Full-duplex speakerphone for hands free calls
• Headset support (modular connector)
• Inline power support (based on 802.3af standard) that eliminates power adapters
• Enhanced busy lamp fields*
• Set paging*
* Availability of feature dependant on your phone system or service provider
Requirements
The 6735i IP phone requires the following environment:
• SIP-based IP PBX system or network installed and running with a SIP account created for the 6735i phone
• Access to a Trivial File Transfer Protocol (TFTP), File Transfer Protocol (FTP), Hypertext Transfer Protocol (HTTP) server, or
Hyper Text Transfer Protocol over Secure Sockets Layer (SSL) (HTTPS)
• Ethernet/Fast Ethernet LAN (10/100 Mbps) (Gigabit Ethernet LAN (1000 Mbps) recommended)
• Category 5/5e straight through cabling (category 6 straight through cabling required for optimum Gigabit Ethernet
performance)
• Power source
– For Ethernet networks that supply in-line power to the phone (IEEE 802.3af ):
– For power, use the Ethernet cable (supplied) to connect from the phone directly to the network for power. (No 48v AC power
adapter required.)
– For Ethernet networks that DO NOT supply power to the phone:
– For power, use the 48V AC Power Adapter (optional equipment - not included) to connect from the DC power port on the phone
to a power source.
or
– (optional) For power, use a Power over Ethernet (PoE) power injector or a PoE switch. A PoE power injector is available as an
optional accessory from Aastra Telecom. Contact your Administrator for more information.
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1
Welcome
About This Guide
This manual describes how to physically set up your new 6735i. Not all features listed are available by default and some
may depend on your phone system or service provider. Contact your system administrator if you have any questions on
what features and services are available to you on your system. This guide complements the Aastra Models 9000i
and 6700i Series IP Phones Administrator Guide and the Aastra Model 6735i IP Phone User Guide.
Aastra Models 9000i and 6700i Series IP Phones Administrator Guide – is designed for network administrators, system
administrators, developers and partners who need information on installing this product on an IP network.
Aastra Model 6735i IP Phone User Guide – explains the most commonly used IP telephone features for an end user.
These guides along with release notes, system updates, etc. can be downloaded from our Web site at
http://www.aastra.com.
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Phone Parts
Phone Parts
When you unpack your phone, you should ensure that you have all of the following items. If any part is missing, contact
the supplier of your phone.
Wall Mount
Drilling Template
asdassa
asdadsda
Telephone
Telephone Base
Desk Legs
Handset
Ethernet
Cable
Handset
Cord
Programmable Wall Mount
Drilling Template
Key Card
6735i Documentation
CD
Screws and
Anchors for
Wall Mounting
Optional Accessories (Not Included)
For a network that does not support Power Over Ethernet (PoE), an optional power adapter is available.
Power Adapter
The optional M670i and M675i Expansion Modules attach to the right side of the phone to provide additional softkeys.
Model M670i Expansion Module
Model M675i Expansion Module
Model M670i provides 36 additional softkeys for the phone. Model M675i provides 60 additional softkeys. For more information about the expansion modules, see the section, Model M670i and M675i Expansion Modules on page page 18.
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IP Phone Keys
IP Phone Keys
Key Panel


















4

6735i Handset

Navigation Keys

High Quality Speakerphone

8-Line LCD Screen

Message Waiting Lamp

Keypad

Goodbye Key

4 Call Appearance Lines

Options Key

Speakerphone/Headset Key

Hold Key

Mute Key

Redial Key

6 Dynamic Context Sensitive
Softkeys

Volume Control

6 Programmable Keys with LEDs
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IP Phone Keys
Key Descriptions*
Text Keys
Symbol Keys
Key Description
Goodbye key - Ends an active call. The Goodbye key also exits an open list, such as the
Options List, without saving changes.
Goodbye
Options key - Accesses options to customize your phone. Your System Administrator may
have already customized some of your settings. Check with your System Administrator before
changing the administrator-only options.
Options
Hold key - Places an active call on hold. To retrieve a held call, press the call appearance button beside the light that is flashing.
Hold
Redial key - Redials up to 100 previously dialed numbers. Pressing the Redial key twice simultaneously redials the last dialed number.
Redial
Volume Control key - Adjusts the volume for the handset, headset, ringer, and hands free
speaker. See “Adjusting the Volume” on page 15 for more information.
Line 4
L4
Line 3
L3
Line 2
L2
Line 1
L1
Speaker
Mute
Line/Call Appearance key - Connects you to a line or call. The Aastra 6735i IP phone supports
up to 4 line hold keys.
Speakerphone/Headset key - Activates hands free for making and receiving calls without
lifting the handset. When the audio mode option is set, this key is used to switch between a
headset and the hands free speakerphone. See “Accessing Your Options via the Phone UI” on
page 13 for more information.
Mute key - Mutes the microphone so that your caller cannot hear you (the light indicator
flashes when the microphone is on mute).
Navigation keys - Pressing the UP and DOWN arrow keys lets you view different status and
text messages on the LCD display (if there is more than 1 line of status/text messages). These
buttons also let you scroll through menu selections, such as the Options List.
Pressing the LEFT and RIGHT arrow keys lets you view the different line/call appearances.
While in the Options List, these keys allow you to exit or enter the current option. When you
are editing entries on the display, pressing the LEFT arrow key erases the character on the left;
pressing the RIGHT arrow key sets the option.
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IP Phone Keys
Text Keys
Symbol Keys
Key Description
Programmable keys - 6 Top keys: programmable hard keys (up to 6 programmable functions)
By default, keys 1 through 4 are assigned as Services, Directory, Callers List, and Intercom,
respectively. Keys 5 and 6 have no assigned functions. All 6 keys are programmable and can be
assigned to perform specific functions.
The following are the default functions for the programmable keys on the 6735i IP phone:
1 - SERVICES: Accesses enhanced features and services such as XML applications and voicemail, provided by third parties.
2 - DIRECTORY: Displays up to 200 names and phone numbers (stored in alphabetical order)
3 - CALLERS LIST: Accesses the last 200 calls received.
4 - INTERCOM: Accesses another extension on the network.
5 - NONE: No assigned function
6 - NONE: No assigned function
Note:
For more information about programming keys 1 through 6 to perform specific functions, see
the Aastra Model 6735i User Guide.
Softkeys - 6 Bottom keys: programmable state-based softkeys (up to 20 programmable functions)
Note:
For more information about programming keys 1 through 6 to perform specific functions, see
the Aastra Model 6735i User Guide.
*See the Aastra 6735i User Guide for more information about each of these keys.
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Installation and Setup
Installation and Setup
The 6735i can be setup to share a network connection with another network device. Power can be provided by the
power adapter (optional accessory), or by an 802.3af compliant network power source, or with a PoE inline power
injector (optional accessory). It can also be installed on a desk or mounted on the wall. If your System Administrator has
already setup your phone, please refer to the Aastra Model 6735i IP Phone User Guide for call handling information
or contact to your System Administrator.
Direct or Shared Network Connection
The phone can be set up as a direct network connection to the Ethernet wall jack or as a shared network connection as a
pass-through if connecting a computer or another network device.
Direct Network Connection
Located at the top of the phone are two fully switched 10/100/1000 Mbps Ethernet cable ports. The port marked
with LAN is used to connect the phone to the network, as well as provide power to your phone (if required). See the
section “Connecting to the Network and to Power” on page 8 for more information.
Power Adapter
Connection
To Network
To Other
Network Device
Network Jack
(if Inline power provided,
do not install the power adapter)
Ethernet
Cables
Power
Adapter
Other Network Devices
Shared Network Connection
To connect a network device (such as a computer) to the phone, connect an Ethernet cable into the network port on the
top of the phone marked with PC. Plug the other end of the Ethernet cable into the network jack on the network device
for which you are sharing the network connection.
Notes:
1. The PC jack on the 6735i does not supply inline power onto other network devices. All Ethernet cables used must be
minimum category 5/5e straight-through cables, such as the cable provided with your phone.
2. Category 6 straight through cables are recommended for Gigabit Ethernet performance.
.
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Installation and Setup
Connecting to the Network and to Power
Inline Power Provided
If your network provides 802.3af compliant in-line power, the phone is powered through the network.
1. On the top of your phone, connect the Ethernet cable (provided with your phone) into the network port marked
with LAN.
2. Plug the other end of the Ethernet cable directly into the network jack on the wall.
Ethernet
Cable
To Network
Network Jack
(if Inline
power provided)
Inline Power Not Provided
If your network does not provide 802.3af compliant in-line power, you need to install the PoE inline power injector
(optional accessory).
1. On the top of your phone, connect the Ethernet cable (provided with your phone) into the network port marked
with LAN.
2. On the PoE power injector, plug the other end of the Ethernet cable into the network jack marked as indicated in the
illustration below.
3. On the PoE power supply, connect an additional Ethernet cable into the network port as indicated in the illustration below.
4. Plug the other end of the Ethernet Cable into the network jack on the wall.
5. Plug the PoE power injector into a power outlet.
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Installation and Setup
Ethernet
Cables
To PoE
Network Jack
Power Outlet
PoE
Power injector
(if Inline power is
not provided)
To Phone
To Network
Jack
Notes:
1. You should connect the power supply to a surge protector or power bar. All Ethernet cables used must be minimum category 5/5e straight-through cables, such as the cable provided with your phone.
2. Category 6 straight through cables are recommended for Gigabit Ethernet performance.
Connecting a Handset or Headset
Handset
Turn the phone over and locate the handset jack marked j. Insert one end of handset cord into the jack until it clicks
into place. Then route the handset cord through the groove as shown in the illustration below. Attach the handset to the
other end of the handset cord.
To Headset
To Handset
Headset (Optional)
Turn the phone over and locate the headset jack marked f. Insert the headset cord into the jack until it clicks into place.
Then route the headset cord through the groove as shown in the above illustration.
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Installation and Setup
Desk or Wall Installation
Install on the Desk
The desk installation for the 6735i IP phone consists of two legs that attach to the back of the phone near the top corners. A total of four different viewing angles allows users to personalize their phone viewing preference.
1. Attach each leg by inserting the tabs on the leg into the slots on the bottom of the phone. There are three pair of leg
slots on each corner of the phone; each leg uses two pairs (1&2, or 2&3) giving two leg positions designating different
viewing angles. Furthermore, the legs can be reversed which offer two additional viewing angles.
2. For a higher viewing angle, use the second and third slots from the top
3. For a lower viewing angle, use the first and second slots from the top.
4. Push the stand towards the phone until it snaps into place.
Three stand slot locations
for customizing the height
of the desk phone.
20.7 deg.
Incline Angle
23.3 deg.
Incline Angle
26.6 deg.
Incline Angle
30.9 deg.
Incline Angle
Total 4 Viewing Angles
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Installation and Setup
Install on the Wall
The 6735i IP phone has two pre-drilled wall mounting holes on the back of the phone.
1. Using the provided wall mount drilling template, locate and mark the position for the mounting screws on the wall.
Depending on the wall type, you may need to use wall anchors. Both the screws and wall anchors are included with
your phone.
2. Place the wall mount holes on the phone over the screw heads on the wall and pull down to lock the phone in.
Note:
You may wish to purchase a short Ethernet cable from a local supplier for a wall installation. Also, if 802.3af compliant
in-line power is not provided on your network, and you are installing the 6735i on a wall using a PoE in-line power
injector, you may also wish to use an equivalent flat Ethernet cable rather than the one provided.
Wall Mount Holes
3. In the handset cradle, there is a small clip that sits flush with the cradle surface. Using a small flathead screwdriver, pull
the clip up and remove it from the phone.
4. With the arms on the clip facing you and the flat side of the clip towards the phone, turn the clip 180 degrees and
reinsert it back into the clip cavity in the phone’s cradle.
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11
Installation and Setup
5. Push the clip in until it snaps into the slot flush with the surface and only the legs on the clip are sticking up.
Remove clip, turn 180
degrees, and reinsert
clip.
6. Place the handset into the phone’s cradle, inserting the legs on the clip into the square hole on the handset. This allows
the handset to rest in the cradle in a vertical position without slipping off when the phone is installed on the wall.
Clip
Square Hole
on Handset
12
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Installation and Setup
Inserting the Key Card on your Phone
This card contains the label identification spaces for 6 programmable keys.
1. Remove the clear plastic lens from the top front panel of the telephone by gently pressing down on the lens and sliding
upward.
2. Place the card into the programmable key card slot on the top front panel of the telephone using the indentation of
the plastic for alignment.
3. With one hand holding the label card in place, gently slide the clear plastic lens into the slots at the top of the programmable key panel.
Accessing Your Options via the Phone UI
IP Phone UI
1. Press the Options
2. To go to an Option, use
key on the phone to enter the Options list.
and
3. Press the Show softkey, the
to scroll through the list, or press the number corresponding to the option.
button, or press the digit number of the corresponding option to select an option.
4. Use the softkeys to change a selected option.
5. Press the Done softkey at any time to exit the option and save the change.
6. Press the Cancel softkey, the
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button, or the Goodbye
key at any time to exit without saving changes.
13
Installation and Setup
Accessing Your Options via the Aastra Web UI
You can use the following procedure to access the phone options using the Aastra Web UI.
Aastra Web UI
1. Open your web browser, enter the phone’s IP address or host name into the address field and press <Enter>.
The following logon screen displays:
2. At the prompt, enter your username and password and click
.
Note:
For a user, the default user name is “user” and the password field is left blank
The Network Status window displays for the IP phone you are accessing.
3. Click Log Off at any time to logout of the Aastra Web UI.
The side menu options that display in the Network Status window are dependant on whether you log in as an Administrator or User. A longer list of options display in the side menu for an Administrator.
Reference
For more information about using the side menu options in the Aastra Web UI, see the Aastra Model 6735i Phone User
Guide.
14
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Other Phone Features
Other Phone Features
Set Audio
The 6735i allows you to use a handset, a headset, or hands free to handle incoming and outgoing calls. The audio mode
option provides different combinations of these three methods to provide maximum flexibility in handling calls. There are
four audio mode options to choose from:
Audio Mode Option
Description
Speaker
This is the default setting. Calls can be made or received using the handset or hands free speakerphone. In handset
audio mode, pressing the Speakerphone/Headset
key on the phone switches to hands free speakerphone.
In Speaker audio mode, lift the handset to switch to the handset.
Headset
Choose this setting if you want to make or receive all calls using a handset or headset. Calls can be switched from the
handset to headset by pressing the Speakerphone/Headset
key on the phone. To switch from the headset
to the handset, lift the handset.
Speaker/Headset
Incoming calls are sent to the hands free speakerphone first when the Speakerphone/Headset
key is
pressed. By pressing the button again, you can switch back and forth between the hands free speakerphone and the
headset. At anytime, lifting the handset switches back to the handset from either the hands free speakerphone or
the headset.
Headset/Speaker
Incoming calls are sent to the headset first when the Speakerphone/Headset
key is pressed. By pressing the
button again, you can switch back and forth between the headset and the hands free speakerphone. At anytime, lifting the handset switches back to the handset from either the headset or the hands free speakerphone.
Headset Mic Volume
To adjust the headset microphone volume, press Advanced after selecting the audio option, and then select the Low,
Medium, or High volume level.
Adjusting the Volume
Pressing the volume button
adjusts the receiver, headset, speaker, and ringer volume.
• To adjust the ringer volume, leave the handset in the cradle and press the volume button
while there is no active call. There are 10 settings for the ringer including Off — the display will temporarily indicate the current ringer volume setting
• To adjust the handset volume, lift the handset and press the volume button
set is off hook. The handset will remain at this volume until it is adjusted again.
while the hand-
• To adjust the headset volume, press the volume button
while the headset is activated (activate the headset by pressing
; ensure headset audio mode is set). The headset will remain at this
volume until it is adjusted again.
• To adjust the speaker volume, press the volume button
while the speaker is activated (activate the speaker by pressing
; ensure hands free speakerphone audio mode is set). The speaker
will remain at this volume until it is adjusted again.
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15
Other Phone Features
Status Lights (LEDs)
The speaker LED, beside the Speakerphone/Headset
key, and the Message Waiting Indicator (MWI) LED, on the
top right of your phone, provide visual indications of your phone’s status.
Speaker LED
Speaker LED Status
Description
ON Solid
Indicates a call is on hands free (speakerphone)
Slow Flash
Indicates you are using the headset.
Rapid Flash
Indicates the call is muted. Press the Mute
key to take the call off mute.
Message Waiting Indicator (MWI)
MWI LED Status
Description
Slow Flash
Indicates you have a message(s)
Rapid Flash
Indicates you have an incoming call.
Even Flash
Indicates one or more calls are on hold.
Call Timer
When you make or answer a call, the Timer shows the elapsed time of the call.
Line/Call Appearance Keys
The 6755i has 4 hard line/call appearance keys each with a corresponding status light. Additional line/call appearances
may also be set up on your phone as softkeys.
These line/call appearance buttons and lights represent physical lines or calls for your extension. By pressing a line/call
appearance button, you connect to the line or a call it represents. The line/call appearance light indicates the status of
that line or call.
When the phone is taken off-hook, the phone will automatically select a line for you.
Line/Call Appearance LED Status
Description
OFF
Indicates idle line or no call activity
Rapid Flash
Indicates ringing on the line.
Slow Flash
Indicates a call is on hold.
For more information about the Line/Call Appearance keys, see the Aastra Model 6735i IP Phone User Guide.
16
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Other Phone Features
Using a Headset with your Telephone
The 6735i accepts headsets through the modular jack on the back of the phone. Contact your telephone equipment
retailer or distributor to purchase a compatible headset. A non-amplified headset is required. Customers should read and
observe all safety recommendations contained in headset operating guides when using any headset.
Note:
For best headset performance, Aastra recommends non-amplified headset equipped with modular connector.
Making and Receiving Calls using a Headset
1. Ensure that you have selected a headset audio mode by accessing the Options menu. See the section “Accessing
Your Options via the Phone UI” on page 13 for detailed information.
2. Plug the headset into jack
3. Press the Speakerphone/Headset
key to obtain dial tone or answer an incoming call. Depending on the
audio mode selected from the Options menu, dial tone or an incoming call will be received on either the headset
or the hands free speakerphone.
4. Press the Goodbye
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key to end the call.
17
Model M670i and M675i Expansion Modules
Model M670i and M675i Expansion Modules
The 6735i IP phone offers optional M670i and M675i Expansion Modules that attach to the right side of the phone to provide additional softkeys.
The 6735i phone supports up to 3 expansion modules (either M675i or M670i) when powered via an optional power
adapter. When using a PoE power source, 1 expansion module is supported.
Model M670i
The M670i provides 18 softkeys in each column (totalling 36 keys) on the keypad. Each key provides an LED for indicating
call status. The M670i provides a paper label for convenient key labelling.
Model M675i
The M675i provides 10 softkeys in each column (totalling 20 keys) on the keypad. The M675i also provides 3 keys at the
bottom left of the unit. These keys represent "Page 1", "Page 2", and "Page 3" of the LCD display. The M675i has 20 keys
available on each page (totalling 60 softkeys). Each key provides an LED for indicating call status. The M675i provides an
LCD for displaying key labels.
The expansion module softkeys support all of the same key types as the phone’s softkeys and programmable keys. You
can configure the softkeys using the Aastra Web UI only.
For more information about configuring the expansion module softkeys, see the Aastra Model 6735i IP Phone User
Guide.
18
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Model M670i and M675i Expansion Modules
Installing the Expansion Modules
The M670i and M675i Expansion Modules connect to the right side of a 6735i IP phone via an RJ-45 connector and a connector plate.
M675i
M670i
Connector Plate
RJ-45 Connector
Connecting the Expansion Modules to Your Phone
Use the following procedure to connect the Expansion Modules to your 6735i IP phone.
1. Turn your phone over to show the bottom of the phone.
2. Turn the expansion module over to show the bottom of the module.
3. Connect one end of the RJ-45 cable to the RJ-45 port on the back of your phone as indicated in the illustration below.
4. Connect the other end of the RJ-45 cable to the RJ-45 port on the back of the expansion module as indicated in
the illustration above.
Connector Plate
Screw Holes on
Expansion Module
Back of Expansion
Module
Connector Plate
Screw Holes on Phone
RJ-45 Cable
Back of Phone
5. Line up the screw holes on the connector plate with the screw holes on the back of the phone.
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19
Model M670i and M675i Expansion Modules
6. Insert the two screws (included with your expansion module) into the connector plate holes and secure to the IP
phone.
7. Turn over both units to sit face up on the desk with the expansion module sitting flush against the right side of the
phone.
The following example shows the M670i attached to a 6735i IP phone:
Attaching Multiple Expansion Modules
Multiple modules (up to 3 total modules) can be piggy-backed to an IP phone providing an additional 108 softkeys with
M670is and an additional 180 softkeys with M675is. You connect the additional modules to the right side of an existing
module. The following figure illustrates the addition of multiple M675i modules on the 6735i IP phone.
For more information about setting the softkeys, see the Aastra Model 6735i IP Phone User Guide.
20
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Troubleshooting Solutions
Troubleshooting Solutions
Why is the light not coming on with a new Voice Mail Message?
Your phone system or service provider must provide “Visual” Message Waiting service for this function to work. Check
with your system administrator for more information.
Why is my handset not working?
Check to ensure that the handset cord is fully connected to both the phone and handset. See the section “Connecting a
Handset or Headset” on page 9 for information.
Why is my speakerphone not working?
If you press
and the speaker light flashes and you do not hear dial tone, the Set Audio option has been used to set
up the phone for headset use; press
a second time. If the light goes out, the phone is set up to be used only with a
headset or handset. If the light stays on steady and you hear dial tone, you can alternate between the speakerphone and
the headset by pressing
. See the section, “Set Audio” on page 15 for instructions on how to change the Set Audio
feature.
Why is my display blank?
Ensure that power is being provided to your phone. If your Network does not provide Inline power over Ethernet, you can
obtain an additional accessory, the a PoE inline power injector, to provide power over Ethernet locally to your phone.
See the section “Connecting to the Network and to Power” on page 8 for details.
Why can I only see 4 options when the installer or user guide says there are more?
The telephone screen will only show 4 options at a time. To see more, press the down arrow button
.
Can I turn the backlight for the screen on and off?
Yes. You can use the IP phone UI to turn ON and OFF the backlight for the screen.
1. Press the Option
key.
2. Select Display->Backlight.
3. Press the Change key to turn the backlight on and off.
4. Press Save to save the change.
Why does the telephone wobble?
Make sure the cords are routed properly through the back of the phone, as indicated in the section, “Connecting a Handset or Headset” on page 9. Check that the leg stands have been properly snapped into place. Since the legs can be oriented in two different ways and in two different positions to offer four different phone viewing angles, check that both
legs are oriented in the same direction and in the same position on either side of the phone.
What is a softkey?
There are 6 bottom, state-based softkeys that are programmable up to 20 functions. These keys are located at the center
of the phone on either side of the display panel. See the section “Line/Call Appearance Keys” on page 16 or refer to your
Aastra Model 6735i IP Phone User Guide for more information.
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21
Limited Warranty
(Not applicable in Australia – see below for Limited Warranty in Australia)
Aastra warrants this product against defects and malfunctions in accordance with Aastra's authorized, written functional
specification relating to such products during a one (1) year period from the date of original purchase (“Warranty
Period”). If there is a defect or malfunction, Aastra shall, at its option, and as the exclusive remedy, either repair or replace
the product at no charge, if returned within the Warranty Period. If replacement parts are used in making repairs, these
parts may be refurbished, or may contain refurbished materials. If it is necessary to replace the product, it may be
replaced with a refurbished product of the same design and color. If it should become necessary to repair or replace a
defective or malfunctioning product under this warranty, the provisions of this warranty shall apply to the repaired or
replaced product until the expiration of ninety (90) days from the date of pick up, or the date of shipment to you, of the
repaired or replacement product, or until the end of the original Warranty Period, whichever is later. Proof of the original
purchase date is to be provided with all products returned for warranty repairs.
Exclusions
Aastra does not warrant its products to be compatible with the equipment of any particular telephone company. This
warranty does not extend to damage to products resulting from improper installation or operation, alteration, accident,
neglect, abuse, misuse, fire or natural causes such as storms or floods, after the product is in your possession. Aastra will
not accept liability for any damages and/or long distance charges, which result from unauthorized and/or unlawful use.
Aastra shall not be liable for any incidental or consequential damages, including, but not limited to, loss, damage or
expense directly or indirectly arising from the customer’s use of or inability to use this product, either separately or in
combination with other equipment. This paragraph, however, shall not apply to consequential damages for injury to the
person in the case of products used or bought for use primarily for personal, family or household purposes.
This warranty sets forth the entire liability and obligations of Aastra with respect to breach of warranty, and the warranties set forth or limited herein are the sole warranties and are in lieu of all other warranties, expressed or implied, including warranties or fitness for particular purpose and merchantability.
Warranty Repair Services
Should the product fail during the Warranty Period;
• In North America, please call 1-800-574-1611 for further information.
• Outside North America, contact your sales representative for return instructions.
You will be responsible for shipping charges, if any. When you return this product for warranty service, you must present
proof of purchase.
After Warranty Service
Aastra offers ongoing repair and support for this product. This service provides repair or replacement of your Aastra
product, at Aastra's option, for a fixed charge. You are responsible for all shipping charges. For further information and
shipping instructions:
• In North America, contact our service information number: 1-800-574-1611.
• Outside North America, contact your sales representative.
Note:
Repairs to this product may be made only by the manufacturer and its authorized agents, or by others who are legally
authorized. This restriction applies during and after the Warranty Period. Unauthorized repair will void the warranty.
22
41-001370-00 Rev 03 – 04.2012
Limited Warranty (Australia Only)
Limited Warranty (Australia Only)
The benefits under the Aastra Limited Warranty below are in addition to other rights and remedies to which you may be
entitled under a law in relation to the products.
In addition to all rights and remedies to which you may be entitled under the Competition and Consumer Act 2010 (Commonwealth) and any other relevant legislation, Aastra warrants this product against defects and malfunctions in accordance with Aastra's authorized, written functional specification relating to such products during a one (1) year period from
the date of original purchase (“Warranty Period”). If there is a defect or malfunction, Aastra shall, at its option, and as the
exclusive remedy under this limited warranty, either repair or replace the product at no charge, if returned within the Warranty Period.
Repair Notice
To the extent that the product contains user-generated data, you should be aware that repair of the goods may result in
loss of the data. Goods presented for repair may be replaced by refurbished goods of the same type rather than being
repaired. Refurbished parts may be used to repair the goods. If it is necessary to replace the product under this limited
warranty, it may be replaced with a refurbished product of the same design and color.
If it should become necessary to repair or replace a defective or malfunctioning product under this warranty, the provisions of this warranty shall apply to the repaired or replaced product until the expiration of ninety (90) days from the date
of pick up, or the date of shipment to you, of the repaired or replacement product, or until the end of the original Warranty
Period, whichever is later. Proof of the original purchase date is to be provided with all products returned for warranty
repairs.
Exclusions
Aastra does not warrant its products to be compatible with the equipment of any particular telephone company. This warranty does not extend to damage to products resulting from improper installation or operation, alteration, accident,
neglect, abuse, misuse, fire or natural causes such as storms or floods, after the product is in your possession. Aastra will
not accept liability for any damages and/or long distance charges, which result from unauthorized and/or unlawful use.
To the extent permitted by law, Aastra shall not be liable for any incidental damages, including, but not limited to, loss,
damage or expense directly or indirectly arising from your use of or inability to use this product, either separately or in
combination with other equipment. This paragraph, however, is not intended to have the effect of excluding, restricting or
modifying the application of all or any of the provisions of Part 5-4 of Schedule 2 to the Competition and Consumer Act
2010 (the ACL), the exercise of a right conferred by such a provision or any liability of Aastra in relation to a failure to comply with a guarantee that applies under Division 1 of Part 3-2 of the ACL to a supply of goods or services.
This express warranty sets forth the entire liability and obligations of Aastra with respect to breach of this express warranty
and is in lieu of all other express or implied warranties other than those conferred by a law whose application cannot be
excluded, restricted or modified. Our goods come with guarantees that cannot be excluded under the Australian Consumer Law. You are entitled to a replacement or refund for a major failure and for compensation for any other reasonably
foreseeable loss or damage. You are also entitled to have the goods repaired or replaced if the goods fail to be of acceptable quality and the failure does not amount to a major failure.
41-001370-00 Rev 03 – 04.2012
23
Limited Warranty (Australia Only)
Warranty Repair Services
Procedure: Should the product fail during the Warranty Period and you wish to make a claim under this express
warranty, please contact the Aastra authorized reseller who sold you this product (details as per the invoice) and
present proof of purchase. You will be responsible for shipping charges, if any.
Manufacturer: Aastra Telecom Australia Pty Ltd (“Aastra")
Level 12, 45 William Street
Melbourne, Victoria 3000, Australia, ABN: 16 140 787 195
Phone: +61 3 8628 9500
Limitation of Liability for Products not of a kind ordinarily acquired for personal, domestic or household use or
consumption (e.g. goods/services ordinarily supplied for business-use)
1.1 To the extent permitted by law and subject to clause 1.2 below, the liability of Aastra to you for any non-compliance
with a statutory guarantee or loss or damage arising out of or in connection with the supply of goods or services
(whether for tort (including negligence), statute, custom, law or on any other basis) is limited to:
a) in the case of services:
i) the resupply of the services; or
ii) the payment of the cost of resupply; and
b) in the case of goods:
i) the replacement of the goods or the supply of equivalent goods; or
ii) the repair of the goods; or
iii) the payment of the cost of replacing the goods or of acquiring equivalent goods; or
iv) the payment of the cost of having the goods repaired.
1.2 Clause 1.1 is not intended to have the effect of excluding, restricting or modifying:
a) the application of all or any of the provisions of Part 5-4 of Schedule 2 to the Competition and Consumer Act 2010
(the ACL); or
b) the exercise of a right conferred by such a provision; or
c) any liability of Aastra in relation to a failure to comply with a guarantee that applies under Division 1 of Part 3-2
of the ACL to a supply of goods or services.
After Warranty Service
Aastra offers ongoing repair and support for this product. If you are not otherwise entitled to a remedy for a failure to
comply with a guarantee that cannot be excluded under the Australian Consumer Law, this service provides repair or
replacement of your Aastra product, at Aastra's option, for a fixed charge. You are responsible for all shipping charges.
For further information and shipping instructions contact:
Aastra Telecom Australia Pty Ltd (“Aastra")
Level 12, 45 William Street
Melbourne, Victoria 3000, Australia, ABN: 16 140 787 195
Phone: +61 3 8628 9500
Note:
Repairs to this product may be made only by the manufacturer and its authorized agents, or by others who are legally
authorized. Unauthorized repair will void this express warranty.
24
41-001370-00 Rev 03 – 04.2012
Index
Numerics
L
6735i line settings ......................................................... 16
audio, setting .................................................................. 15
lights or LEDs
MWI .............................................................................. 16
speaker ....................................................................... 16
status ........................................................................... 16
C
M
call timer ........................................................................... 16
Callers List key ...................................................................6
Connecting a Handset or Headset .............................9
Connecting to the Network and to Power ..............8
customizing your phone ............................................ 13
M670i ................................................................................. 18
M675i ................................................................................. 18
microphone volume, headset ................................... 15
MWI (message waiting indicator) ............................ 16
A
D
Desk or Wall Installation ............................................. 10
Direct Network Connection ..........................................7
Direct or Shared Network Connection .....................7
Directory key ......................................................................6
E
expansion module, 536EM ...........................................3
expansion module, M670i and M675i ................... 18
expansion module, M675i ..................................... 3, 18
expansion, module installing .................................... 19
H
Handset ................................................................................9
headset mode ................................................................. 15
headset, making and receiving calls with ............ 17
headset/speaker mode ............................................... 15
I
indicator light ................................................................. 16
Inline Power Not Provided ............................................8
Inline Power Provided ....................................................8
Install on the Desk ......................................................... 10
Install on the Wall .......................................................... 11
Installation ..........................................................................5
Installation and Setup .....................................................7
Intercom key ......................................................................6
Introduction .......................................................................1
O
Optional Accessories .......................................................4
Other Phone Features .................................................. 15
P
Phone Features .................................................................1
Phone Parts .........................................................................3
R
Requirements .....................................................................1
S
Services key ........................................................................6
Shared Network Connection ........................................7
Softkeys ............................................................................. 16
speaker mode ................................................................. 15
speaker/headset mode ............................................... 15
T
time
setting time ............................................................... 15
troubleshooting solutions .......................................... 21
V
volume, adjusting .......................................................... 15
W
warranty exclusions ...................................................... 22
Web UI, logging out ...................................................... 14
Web UI, using .................................................................. 14
K
Key Description .................................................................4
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Index-1
Disclaimer
Aastra Telecom Inc. will not accept liability for any damages
and/or long distance charges, which result from unauthorized
and/or unlawful use. While every effort has been made to ensure
accuracy, Aastra Telecom Inc. will not be liable for technical or
editorial errors or omissions contained within this documentation.
The information contained in this documentation is subject to
change without notice.
Copyright © 2012 Aastra Technologies Limited, www.aastra.com.
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