6. . Answering Machine
6. Answering Machine
6.1 Recording your greeting message
The unit has 2 pre-recorded greeting messages for TAM/
FAX mode. If you record your own greeting message, it will be played instead of the pre-recorded greeting message when a call is received.
The maximum recording time of your greeting message is either 16 seconds (default) or 60 seconds. We recommend you record a message of less than 12 seconds to make it easier to receive faxes.
Make sure feature #77 is set to “TAM/FAX” beforehand
(page 46).
Important:
R When callers leave messages, the unit records the day and time of each message. Make sure the
date and time have been set correctly (page 22).
1 MGREETING RECN
R A long beep will sound.
2 Speak clearly about 20 cm away from MMICN.
3 When finished recording, press MSTOPN.
Note:
R You can change the maximum TAM/FAX greeting message time to 60 seconds (feature #54 on
page 45).
– If you change the setting to 60 seconds, we recommend that you tell the caller in your TAM/
FAX greeting message to press G9 before starting the fax transmission.
– If you change the setting from 60 seconds to 16 seconds, your current greeting message will be deleted. The pre-recorded greeting message will be played when a call is received.
R If you change the maximum recording time of incoming messages to “GREETING ONLY” (feature
#10 on page 42), the unit will answer a call with your
current greeting message, and then hang up.
Re-record your greeting message to inform the caller that the unit will not record any incoming messages.
To check the greeting message
Press MGREETING CHECKN.
R The unit will play the greeting message.
6.1.1 Erasing your recorded greeting message
1 MGREETING CHECKN
R To cancel erasing, press MSTOPN.
2 MERASEN
Note:
R If you erase your TAM/FAX greeting message, the pre-recorded greeting message will be played when a call is received.
6.2 Listening to recorded messages
When the unit has recorded new voice messages:
– The MAUTO ANSWERN indicator will flash when auto answer is turned ON.
– The total number of recorded messages will flash on the base unit display.
6.2.1 To play back messages
Press MPLAYBACKN.
R Only new messages will be played.
R After playing back all of the new messages, the
MAUTO ANSWERN indicator will stop flashing but will remain lit up when auto answer is turned ON. If you press MPLAYBACKN at this time, all the recorded messages will be played.
6.2.2 Useful features during playback
To repeat a message
Press MFN while listening to the message.
R If you press MFN within 5 seconds of the beginning of the message, the previous message will be played.
R To play back a specific message, press MFN or MEN and search for the message you want to listen to.
To skip a message
Press MEN to play the next message.
Voice time/day stamp
During playback, the unit will announce the day of the week and time that each message was recorded.
If you subscribe to Caller ID service
During playback, you can call back the displayed name or number using the base unit.
1. Press MMENUN during playback.
R The base unit stops playback.
R If you do not need to edit the telephone number,
skip to step 3.
2. Edit the telephone number (page 28).
3. KX-FC275:
Lift the handset or press MSP-PHONEN.
KX-FC265:
MSP-PHONEN
6.2.3 Erasing recorded messages
To erase a specific message
Press MERASEN while listening to the message you want to erase.
To erase all messages
1. MERASEN
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6. Answering Machine
2. Within 5 seconds, press MERASEN.
6.3 Leaving a message for others or yourself
You can record a voice memo to leave a private message for yourself or someone else. Recorded messages are treated as new messages.
1 MMEMON
R A long beep will sound.
2 Speak clearly about 20 cm away from MMICN.
3 To stop recording, press MSTOPN.
Note:
R If you record for over 3 minutes, the unit will stop recording.
6.4 Using the answering machine with the cordless handset
Helpful hints:
R To activate TAM/FAX mode with the cordless
handset, see page 34.
Important:
R When callers leave messages, the unit records the day and time of each message. Make sure the
date and time have been set correctly (page 22).
6.4.1 Recording your greeting message
1
2 “Answer System” A
3 “Greeting” A
4 “Start REC” A
5 “Yes” A
R Hold the cordless handset about 20 cm away and speak clearly into the microphone.
6 Press to stop recording. A M N
To check the greeting message
1.
2. “Answer System” A
3. “Greeting” A
4. “Play Greeting” A A M
To erase your greeting message
1.
2. “Answer System” A
3. “Greeting” A
4. “Default” A 2 times
5. M N
N
Using a pre-recorded greeting message
The unit provides 2 pre-recorded greeting messages:
– If you erase or do not record your own greeting message, the unit plays a pre-recorded greeting asking callers to leave a message.
– If the message recording time (page 40) is set to
“Greeting Only”, callers’ messages are not recorded and the unit plays a different pre-recorded greeting message asking callers to call again.
6.4.2 Listening to recorded messages
When new messages have been recorded, is displayed on the cordless handset with the total number of new messages.
1
2 “Answer System” A
3 “Play New Msg.” or “Play All Msg.” A
4 When finished, press M N.
Note:
R To switch to the receiver, press M N.
R If “Messages Full” is shown on the display, and the total number of new messages are not displayed.
To repeat a message
Press M1N while listening to the message.
R If you press M1N within first 5 seconds of a message, the previous message is played.
To skip a message
Press M2N to play the next message.
To stop playback
Press .
If you subscribe to Caller ID service
If caller information is received for the call, you can call the caller back while listening to a message.
1. Press during playback.
2. “Call Back” A
Note:
To edit the number before calling back:
1. Press during playback.
2. “Edit & Call” A
3. Edit the number. A M N
6.4.3 Erasing recorded messages
To erase a specific message
Press MGNM4N while listening to the message you want to erase.
To erase all messages
1.
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6. Answering Machine
2. “Answer System” A
3. “Erase All Msg.” A
4. “Yes” A A M N
6.4.4 Direct command operation
You can operate the answering machine by pressing dial keys, rather than navigating through the menus. To use the following commands, press . A “Answer
System” A
Key Direct commands
MDN or MCN Adjust the receiver or speaker volume
(during playback)
M1N Repeat message (during playback)
*1
M2N
M3N
Skip message (during playback)
Enter the “Settings” menu
M4N
M5N
M6N
M7NM6N
M8N
M9N or
M0N
MGNM4N
*2
MGNM5N
MGNM6N
Play new messages
Play all messages
Play greeting message
Record greeting message
Turn auto answer setting ON
Stop recording/Stop playback
Turn auto answer setting OFF
Erase currently playing message
Erase all messages
Erase greeting message
*3
*1 If pressed within the first 5 seconds of a message, the previous message is played.
*2 You can also erase as follows:
A “Yes” A
*3 Unit resets to a pre-recorded greeting message.
6.4.5 Programming for answering machine
To set the remote operation ID
A 3-digit remote access code must be entered when operating the answering machine remotely. This code prevents unauthorised parties from listening to your messages remotely.
Important:
R In order to operate the answering machine remotely, you must first set a remote access code.
1.
2. “Answer System” A
3. “Settings” A
4. “Remote Code” A
5. To turn ON remote operation, enter the desired
3-digit remote access code.
R To turn OFF remote operation, press MGN.
6.
A M N
Note:
R You can also program this feature with the base unit
(feature #11 on page 42).
To change the ring count in TAM/FAX mode
You can change the number of times the unit rings
“Number of Rings” before the unit answers a call.
You can select 2 to 7 rings, or “Auto”.
The default setting is “2 Rings”.
“Auto”: The unit answers after 2 or 3 rings when new messages have been recorded, and after 5 or 6 rings when there are no new messages. If you call your unit from a remote location to listen to new messages
(page 40), you will know that there are no new
messages when the unit rings for the 4th time. You can then hang up without being charged for the call.
1.
2. “Answer System” A
3. “Settings” A
4. “Number of Rings” A
5. Select the desired setting. A A M N
Note:
R You can also program this feature with the base unit
(feature #06 on page 42).
To change the maximum recording time for incoming messages
You can change the maximum message recording time allotted to each caller. You can also select “Greeting
Only” which sets the unit to greet callers but not record messages. The default setting is “3 Minutes”.
1.
2. “Answer System” A
3. “Settings” A
4. “Recording Time” A
5. Select the desired setting. A A M N
Note:
R When you select “Greeting Only”:
– If you do not record your own message, the unit will play the pre-recorded greeting-only message asking callers to call again later.
– If you use your own message, record the greeting-only message asking callers to call
again later (page 39).
R You can also program this feature with the base unit
(feature #10 on page 42).
6.5 Operating from a remote location
Using a touch-tone telephone, you can call your telephone number from outside and access the unit to listen to messages or change auto answer settings.
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6. Answering Machine
Important:
R Program the remote operation ID beforehand
(page 40, feature #11 on page 42).
R Set the unit to TAM/FAX mode before going out
(page 34).
R Use a touch tone telephone for remote operations.
6.5.1 Summary of remote operation
1 Call your unit.
2 Enter the remote operation ID during or after the
TAM/FAX greeting message.
3 When there are new recorded messages
1. A long beep will sound.
2. Short beep(s) will sound up to 8 times.
R This indicates the number of new messages.
3. New messages will be played back.
When there are no new messages
1. A long beep will sound (short beep will not sound).
2. Press M5N.
3. All the recorded messages will be played back.
4 To end remote operation press M9N, then hang up.
M2N
M4N
M5N
M6N
M7N
M9N
M0N
MGNM4N
MGNM5N
MGNM6N
6.5.2 Remote operation using remote commands
1 Call your unit.
2 Enter the remote operation ID during or after the
TAM/FAX greeting message.
3 Enter a remote command within 10 seconds.
Note:
R When you press a key, press firmly.
Key
M1N
Remote command
Repeat message (during playback)
*1
Skip message (during playback)
Play new messages
Play all messages
Play greeting message
Record greeting message
Stop current operation *2
Turn OFF auto answer setting
Erase currently playing message
Erase all messages
Erase greeting message (during greeting message playback)
*3
Key
MGNMBN
Remote command
End remote operation
*1 If pressed within the first 5 seconds of a message, the previous message is played.
*2 To resume operation, press a command key within
10 seconds.
*3 Unit resets to a pre-recorded greeting message.
Recording a marker message
After playing back the messages, you can leave an additional message.
1. Wait for 3 beeps indicating the end of the remote operation.
2. Wait about 10 seconds.
3. Hear the voice guide and/or hear 1 beep.
4. Leave a message.
To turn ON the auto answer setting
1. Call your unit and let it ring 10 rings.
R A beep will sound.
2. Enter the remote operation ID (page 40, feature #11
on page 42) within 10 seconds.
R The receiving mode will be set to TAM/FAX or
FAX ONLY mode, depending on the setting of
feature #77 (page 46).
3. Hang up the handset.
Note:
R You cannot turn ON the auto answer setting when the unit is set to TEL/FAX mode.
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