... ANSWERING SYSTEM OPERATION.. .
A n s w e r i n g S y s t e m a p e r a t i o n f r o m t h e B a s e
Mailboxes
This answering system has two voice mailboxes which provide a convenient way to share an answering system with uf j d i l i i i u u d i u i i ul- business.
Callers can choose in which mailbox they wish to leave a message by press- ing or :Z on a touch tone phone after the system answers. Callers not using a touch tone phone can leave a message in Mailbox 1.
Record an Announcement
1 Press (CHANGE;.
2 Press
:ANNCI.
After you hear a beep. record your announcement.
Speak in a normal voice, about 9 inches from the base unit, and avoid background noise. Make sure you tell your callers to press to record in Mailbox 1, and to press ,Z to record in Mailbox 2.
3 When you are finished, press :ssopi.
Review Your Announcement
Press ;ANNC1. The recorded announce- ment will play until the end or until you press iIsTop.
Automatic Answering Operation
The system is ready to answer calls when it is turned on and the memory is not full.
After playing your announcement and sounding a beep, the system records your caller's message; it stops when the caller hangs up or is silent for more than
7 seconds. Messages can be up to 2 minutes long. The system can store up to
10 minutes of announcements and incoming messages.
NOTE: Callers can press 3 to bypass the announcement afrer it begins.
Message Window
The Message Window displays the total number of messages (up to 9). If the Message Window is blank, the sys- tem is off and will not record messages.
Mailbox Lights
The light for a mailbox blinks when you have new messages waiting in that mailbox. The light is on steady when you have old messages in the mailbox.
Ring SelectlToll Saver
This answering system has three Ring
Select choices: 2,4, and TS (toll saver).
Message Alert
You can set the system to beep every 15 seconds to notify you when new messages have been received. Set the
MESSAGE ALERT switch on the right side of the unit to ON.
Set to 2 if you want the system to answer calls after the second ring.
Set to 4 if you want the system to answer calls after the fourth ring.
Set to TS (toll saver) if you want the system to answer calls after the second ring when you have new messages, and after the fourth ring when you do not have new messages. On this setting, when you call from another location for messages, you can hang up after three rings knowing you have n o new messages, thus saving on toll charges.
Message Volume Control
Use the message VOLUME control
(
3 coming messages. Move the control to find a comfortable listening level. This does not affect the level of the announce- ment heard by callers.
Listening to Your Messages
Press and release 'MAILBOX I' or
MAILBOXZ:.
The system begins playing all messages in the selected mailbox. Pause message playback by pressing m.
Press the appropriate mailbox button or ,FORWARD when you want to resume playback.
Save Your Messages
After you listen to your messages, the system automatically saves them, and is ready to answer new calls.
Delete Messages
To delete all messages,
1 Press m. flash rapidly.
2 Press the appropriate mailbox button. Only messages that have been listened to will be deleted.
To delete a selected message, press and release lDELETEj while the message is playing. T h e system deletes the message shown in the window, and continues with the next message.
You can replay a deleted message before the system announces "End of messages." Press and release
, = until the window displays the deleted message you want to replay.
Repeat and Review Messages
If you want to hear a message again, tap
TO return to an earlier message, press and release
REPEAT'
until the num- ber of that message is displayed. To repeat part of a message (reviewj, hold down
,REPEAT:
for a few seconds, then release it to resume playing. (The system beeps while the button is held down.)
Forward and Skip Messages
Press and release IFORWARD: to skip to the next message. The window displays the numbers of the messages.
To skip only part of a message (cue), hold down I FORWARD.^^^ a few seconds, the release it to resume playing. (The system beeps while the button is held down.)
To pause during a message, press and release
#:STOP'.
To continue playback. press nnAlLBox or MAILBOX2. lo lzsren to new messages only press an0 hold the mailbox button for 1.5 seconds.
...
ANSWERING SYSTEM OPERATION.. .
A n s w e r i n g S y s t e m o p e r a t i o n f r o m t h e B a s e
Record a memo
(with MAILBOX),
Stop message playback or recording \
Forwara7Skip Messages
\
\
1
OY/OFF
/
Delete Messages
Repeat/Review Messages'
Message Volume Control 1.
I
Ring Select
I
Message Window
Priority Calling
Callers to whom you've given the
Priority Calling Code will be able to signal you that they are calling. Callers must use a touch tone phone.
Your caller should
1 Dial your telephone number.
2 When the announcement begins to play, press 3 :Z (the Priority
Calling Code).
3 The system beeps three times, then pauses. Both you and the caller can hear the beeps. This is repeated until you answer the phone.
If you do not answer after 30 seconds, the caller hears two beeps, indicating the system is ready for another command.
The caller can then press message after the beep.
Call ScreeninglCall Intercept
Call Screening lets you listen to your incoming calls without answering the phone. While screening a call, you can also use the cordless handset or lift the handset of any extension phone to talk to the caller. When you intercept a call. the system stops playing or recording, and prepares to answer future calls.
1 If the handset is away from the base, press
;ANSSYSTEMI and wait for the ANS SYSTEM light to go on.
2 You will hear you own announce- ment and the caller's message.
3 To end the call without answering, press and release
IOFF!,
or return the handset to the base
-0R-
To pick up the call, press
IPHONEI.
The
PHONE light will go on and the answering system will stop. (If the answering system doesn't stop, press IPHONE].)
Record a Message
When System is OFF
If you receive a call when the answer- ing system is off, the system answers after 10 rings. The caller can then press
g
after the 2-beep signal. If the system is not full, it beeps and begins record- ing the message.
Record a Memo
You can leave a memo in either mailbox.
The memo will be saved as a message, and play back. be played during message
1 On the base, tap m.
2 Select MAlLsoX or
~MAILBOXZ
. The system beeps.
3 Begin recording your memo.
4 Press
,=!
(If the memory is full, or if you do not select a mailbox within 15 sec- onds, the system sounds 5 beeps.)
Remote Access Code
The Remote Access Code is a ?-digit security code which lets you access your answering system remotely. The factory setting is 50, but you can change this.
1 Press -,
2 Press
,
-0R- then press B. codes are 50-99. The system says
"Enter new code." to decrease the number
Press IFBRE~RD; increase the number.
3 Press T m desired code. The system announces your new code.
To review the Remote Access Code, press [CODE The system announces the code.
