Send Functions
Sending a Fax
The following is an explanation of the basic procedure for sending a fax. For more information on the settings, see the references in each step.
Preparations Place Your Originals
Placed in the feeder
17
Send Basic Features screen
Press
SEND
to switch to the fax mode.
If Department ID Management is set, it is necessary to enter an ID and password. (If an optional card reader is attached, insert a control card.)
For more information, see Chapter 2, “Basic
Operations,” in the Reference Guide.
Specifying the Fax Number Using an Address Book
You can also specify the fax destination using an address book if you have registered a fax destination in the address book in advance.
For instructions on registering destinations in the address book, see p.43.
Placed on the platen glass
Place your originals.
For bound or irregular sized originals, place them on the platen glass.
1
2
3
Specifying the Fax Number Using a One-touch Dialing
You can also specify the fax destination using a onetouch dialing if you have registered a fax destination in the address book in advance.
For more information on registering destinations for the onetouch dialing, see p.44.
1
2
3
Enter the Fax Number
Reset
Additional
Functions
Display
Contrast
1
GHI
4
PQRS
7
ABC
2
JKL
5
TUV
8
DEF
3
MNO
6
WXYZ
9
Log In/Out
0
Clear
Start
Serial No.
Stop
Enter the fax number manually.
To specify two or more destinations, use the
Address Book, one-touch buttons, or favorites buttons. You can enter one destination using the numeric keys.
Sending a Fax
Start Sending the Fax
itional ctions
Display
Contrast
PQRS
7
TUV
8
WXYZ
9
Log In/Out
0
Clear
Start
Stop
Processing/
Data
Error Power
Press .
When scanning is complete, remove your originals.
By pressing [One-touch Buttons], you can also specify destinations you have registered in advance.
By pressing [New Address], you can enter one new destination.
By pressing [Address Book], you can also specify destinations you have registered in advance.
For more information on registering fax destinations, see p.43.
For information on useful fax features, see p. 21.
To send a clear fax, set a high resolution. You can set the resolution by pressing [Scan Settings].
2
1
18
Send Functions
Sending a Document
Send is function to send a document via a Internet network. The following is an explanation of the basic procedure for scanning an original to a file server. For more information on the settings, see the references in each step.
Diverse Sending Methods
Place Your Originals
Placed in the feeder
19
You can easily scan paper documents and send them to one or multiple recipients through e-mail, or I-fax, bringing to your work environment increased efficiency in the arena of document exchange. I-fax enables you to send a fax or e-mail via an Internet network. The ability to send documents to FTP and SMB file servers also serves to help digitize paper documents for convenient data access and management.
Placed on the platen glass
Press
SEND
to switch to the send mode.
Place your originals.
For instructions on sending a document, see
Chapter 4, “Sending Documents,” in the Sending
Guide.
You can register destinations that you send to often, in Address Book or One-touch Buttons.
For instructions on registering destinations for I-fax or e-mail in the address book, see p.43.
For instructions on registering destinations for I-fax or e-mail in the one-touch dialing, see p.44.
For instructions on registering file paths in the address book or the one-touch dialing, see
Chapter 8, “Storing/Editing Address Book Settings,” in the Reference Guide.
Sending a document
Specify Scan Settings
1
2
3
Select a folder to send.
This procedure is specifying a file path from Address Book.
You can specify various scan settings from the
Scan screen.
For more information on scan settings, see p.21
and p.24.
2
Specifying new file path by using the Keyboard
1
Start Scanning
itional ctions
Display
Contrast
PQRS
7
TUV
8
WXYZ
9
Log In/Out
0
Clear
Start
Processing/
Data
Error Power
Stop
Press .
When scanning is complete, remove your originals.
Specifying new flie path by using the Browse Key
1 2
Specify ‘User’ and ‘Password’ when the folder setting up a password.
If you do not know the password, consult your network administrator.
For instructions on specifying a file path, see
Chapter 2, “Basic Sending Methods,” in the
Sending Guide.
3
If a password has been set for the folder, the Enter
Network Password screen is displayed.
If you do not know the password, consult your network administrator.
20
Send Functions
What You Can Do with This Machine (Send Basic Features Screen)
The following is an explanation of functions commonly used when sending a fax or when sending a document to a computer.
For more detailed procedures, see the references to other guides.
* The numbers in the illustrations refer to operation steps.
To Select a Destination from the Address Book
Send Basic Features screen
Facsimile Guide Chapter 2
Sending Guide Chapter 2
You need to register destinations in the address book beforehand. This can be done through Address Book Settings from the Additional Functions screen.
To Send Documents Clearly
1
1
Facsimile Guide Chapter 2
Sending Guide Chapter 3
To send fine text clearly, select [Super
Fine] or [Ultra Fine] for the resolution.
To send faxes which include photos clearly, select [Photo] Mode for the
Image Quality.
The time it takes to send a fax may increase according to the selected resolution and Image Quality.
What You Can Do with This Machine (Send Basic Features Screen)
To Confirm a Destination
You can view the detailed information of the destination.
Facsimile Guide Chapter 2
Sending Guide Chapter 2
To Recall the Last Destinations
1
2
Facsimile Guide Chapter 2
Sending Guide Chapter 2
This feature enables you to send documents to the last three destinations under the same condition as before.
To Send Documents Specifying the File Format Send Guide Chapter 4
You can specify the file format from among TIFF, JPEG, PDF and PDF (Compact), when sending for I-Fax, E-mail or File.
To Specify the Destination Using the Numeric
Keys
1
Facsimile Guide Chapter 2
Sending Guide Chapter 2
You can specify a new destination using the numeric keys from [New Address].
You can enter one destination using the numeric keys.
21
To Delete a Destination
Select the destination you want to delete, and press [Erase].
Facsimile Guide Chapter 2
Sending Guide Chapter 2
22
Send Functions
What You Can Do with This Machine (Send Basic Features Screen)
The following is an explanation of the features often used when using the Fax/
Send function of the machine. For more detailed procedures, see the references to other guides.
* The numbers in the illustrations refer to operation steps.
To Specify the Time to Start Sending
1
2
3
Send Basic Features screen
Facsimile Guide Chapter 2
Sending Guide Chapter 4
To specify the time to start sending a document, for example, to send a document the first thing the next morning, use Delayed
Send. The document is sent at the specified time simply by entering that time.
To Stamp Originals Which Have Already Been
Scanned
Facsimile Guide Chapter 2
Sending Guide Chapter 4
You can stamp every page on the documents that are sent or scanned using the stamp features. If you place the document horizontally on the feeder, it will be stamped at the position shown in the illustration.
1 Stamp
2
23
What You Can Do with This Machine (Send Basic Features Screen)
To Register the Favorite Settings
1
Facsimile Guide Chapter 2
Sending Guide Chapter 2
You can set any possible combination of send settings and register them in a favorites button in memory. There are 18 favorites buttons and they can be assigned names for increased convenience. This feature is useful for registering frequently used send settings.
2
3
4
5
To Edit a Destination from a Computer Remote UI Guide Chapter 2
You can edit addresses registered in the address book from a Web browser using the Remote UI of the machine. This is convenient because you can copy and paste Fax numbers E-mail addresses, etc., found on your computer.
To Send Fax from a Computer Fax Driver Guide
3
1
4
Select the print function from the application on your computer
2
press [Print].
After entering the destination, press
[Add to Recipient List].
* It is necessary to install the fax driver to send faxes from your computer. The display may differ according to the OS (operating system) you are using and the fax driver. For more information, see the Fax Driver Guide.
24
1
2
3
4
5
6
Send Functions
Overview of Send Features
Pressing SEND displays the Send Basic Features screen. For more information on the features described here, see the Facsimile Guide or the Sending Guide.
Send Basic Screen
Facsimile Guide Chapter 2
Sending Guide Chapter 2
Enables you to see details about specified send settings. (see p.21)
7
8
9
Press to select a destination from the address book. (see p.21)
Erases the destinations. (see p.21)
Enables you to recall one of the last three destination. (see p.22)
1
2
3
4
1
2
Send Settings
5
6
Facsimile Guide Chapter 3
Set to send the document at a specified time. (see p.23)
Enter a document name. (Only for E-mail, I-Fax and File)
Enter a subject for the documents. (Only for E-mail and I-Fax)
Enter messages for the documents. (Only for E-mail and I-Fax)
Enter destination name. (Only for E-mail and I-Fax)
Set your e-mail proprity. (Only for E-mail)
Register your Favorite settings in a button. (see p.24)
Press to select a destination from the One-touch buttons.
Enables you to specify the resolution, image quality, and exposure
of the document to send. (see p.21)
Set a destination by numeric keys. (see p.22)
Select a file format. (see p.22)
Enables you to stamp every page on the documents that are sent
or scanned. (see p.23)
Enables you to send a document ahead of other documents stored in memory.
25
Overview of Send Features
26
