Chapter 2: Learning the Basics. Toshiba TECRA A5

Chapter 2

Learning the Basics

This chapter gives some computing tips and provides important information about basic features.

Computing tips

❖ Save your work frequently.

Your work stays in the computer’s temporary memory until you save it to the disk. If the network you are using goes down and you must restart your computer to reconnect, or your battery runs out of charge while you are working, you will lose all work since you last saved.

See “Saving your work” on page 96 for further

information.

HINT: Some programs have an automatic save feature that can be activated. This feature saves your file to the hard disk at preset intervals. See your software documentation for details.

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Computing tips

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❖ Back up your files to disks (or other removable media) on a regular basis. Label the backup copies clearly and store them in a safe place.

It is easy to put off backing up because it takes time.

However, if your hard disk suddenly fails, you will lose all the data on it unless you have a separate backup copy.

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Use Error-checking and Disk Defragmenter regularly to conserve disk space and improve performance.

Scan all new files for viruses.

This precaution is especially important for files you receive via diskette, email, or download from the

Internet. Take frequent breaks to avoid repetitive-motion injuries and eyestrain.

Do not turn off the computer if a drive indicator light indicates a drive is active.

Turning off the computer while it is reading from or writing to a disk may damage the disk, the drive, or both.

Before turning off the computer, use the Turn off computer command or Standby command. See

“Powering down the computer” on page 107 to learn

more about Standby.

NOTE The Windows ® XP operating system records information, such as your desktop setup, during its shutdown procedure. If you do not let the Windows ® XP operating system shut down normally, details such as new icon positions may be lost.

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88 Learning the Basics

Using the keyboard

Using the keyboard

Your computer’s keyboard contains character keys, control keys, function keys, and special Windows ® keys, providing all the functionality of a full-size keyboard.

F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12

Sample keyboard

Character keys

Typing with the character keys is very much like typing on a typewriter, except that:

❖ The space bar creates a space character instead of just passing over an area of the page.

❖ The lowercase letter l (el) and the number 1 are not interchangeable.

❖ The uppercase letter O and the number 0 are not interchangeable.

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Using the keyboard

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Making your keyboard emulate a full-size keyboard

Although your computer’s keyboard layout is compatible with a standard full-size keyboard, it has fewer keys.

A standard full-size keyboard has two Enter , Ctrl , and Alt keys; editing keys; cursor positioning keys; and a numeric keypad.

Pressing the Fn key simultaneously in combination with one of the specially marked keys allows you to emulate a full-size keyboard.

Your computer’s keyboard has only one Enter and one Ctrl key.

Most of the time, this does not matter. However, some programs assign separate functions to the right and left Ctrl and Alt keys, or to the regular and numeric pad Enter keys on the full-sized keyboard. Using the Fn key, you can simulate these separate keys, as follows:

❖ Press Fn and Ctrl simultaneously to simulate the the right side of the enhanced keyboard.

Ctrl key on

❖ Press Fn and Enter simultaneously to simulate the on the numeric pad of the enhanced keyboard.

Enter key

Ctrl, Fn, and Alt keys

Ctrl Fn Alt

Sample Ctrl, Fn, and Alt keys

The Ctrl , Fn , and Alt keys do different things depending on the program you are using. For more information, see your program documentation.

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Using the keyboard

Function keys

The function keys (not to be confused with the Fn key) are the

12 keys at the top of the keyboard.

Sample function keys

F1 through F12 are called function keys because they execute programmed functions when pressed. Used in combination with the Fn key, function keys marked with icons execute specific functions on the computer. For example, Fn+F9 turns

off the TouchPad. For more information, see “Fn-esse ® ” on page 173

, or

“Hot Keys” on page 225

.

Windows special keys

Start key

Application key

Sample Windows special keys

Your computer’s keyboard has two keys that have special functions in Windows:

❖ Start key—Opens the Start menu

❖ Application key—Has the same function as the secondary mouse button

Overlay keys

The keys with gray numbers and symbols on the front of them form the numeric and cursor overlay. This overlay lets you enter numeric data or control the cursor as you would using the 10-key keypad on a desktop computer’s keyboard.

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Using the keyboard

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Sample numeric and cursor control overlay

Using the overlay to type numeric data

The keys with the numbers on their right front are the numeric overlay keys.

To turn the numeric overlay on, press Fn and F11 simultaneously. The numeric mode light on the keyboard indicator panel glows when the numeric overlay is on.

You can still use the overlay keys to type alphabetic characters while the numeric overlay is on. To do so:

❖ For lowercase letters, hold down letters.

Fn while you type the

❖ For uppercase letters, hold down both you type the letters.

Fn and Shift while

To use the cursor control keys when the numeric overlay is on:

❖ Press and hold down overlay keys.

Shift while you use the cursor control

❖ To return to the numeric overlay, release Shift .

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Starting a program

To disable the numeric overlay, hold down the Fn key and press F11 again. The numeric mode light on the keyboard indicator panel goes out.

Using the overlay for cursor control

The keys with the gray arrows and symbols on their left front are the cursor control overlay keys.

To turn the cursor control overlay on, press Fn and F10 simultaneously. The cursor control mode light on the keyboard indicator panel glows when the cursor control overlay is on.

To type alphabetic characters while the overlay is on:

❖ For lowercase letters, hold down letters.

Fn while you type the

❖ For uppercase letters, hold down both you type the letters.

Fn and Shift while

To use the numeric overlay keys while the cursor control overlay is on:

❖ Hold down Shift while you use the numeric overlay keys.

❖ To return to the cursor control overlay, release Shift .

To disable the cursor control overlay, hold down the Fn key and press F10 again. The cursor control mode light on the keyboard indicator panel goes out.

Starting a program

The easiest way to start a program is to double-click the name of the file that contains the information you want to work on.

To find the file, use My Computer or Windows ® Explorer.

If you prefer to open the program first, you have four options.

You can:

❖ Double-click the icon for the program on your desktop

❖ Use the Start menu

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Starting a program

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❖ Use Windows ® Explorer or My Computer to locate the program file

❖ Use the Run dialog box

The next three sections explain how to start a program from the Start menu, Explorer and the Run dialog box.

Starting a program from the Start menu

When you install a program, the operating system usually puts an icon in the All Programs menu. To start a program that has an icon in the All Programs menu, follow these steps, which use the Windows ® WordPad program as an example:

1 Click Start, then point to All Programs.

The Windows ® XP operating system displays the All

Programs menu, which lists programs and program groups. If your program is listed, go to step 3, otherwise, continue with step 2.

2 Point to the program group, in this example, Accessories.

The Accessories menu is displayed.

3 Click the program, in this example, WordPad.

WordPad opens.

To close the program, click the Close button in the upper-right corner of the program’s window.

Starting a program from Windows

®

Explorer

If a program is not listed in the Programs menu, you can start it from Windows ® Explorer. Windows ® Explorer gives you a view of your computer’s contents as a hierarchy or “tree.”

You can easily see the content of each drive and folder on your computer. To use this method, you should know the file name and location of the program’s executable file (this file ends with .exe).

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Starting a program

This example opens WordPad using Windows ® Explorer and its filename wordpad.exe.

1 Click Start, then point to All Programs.

2 Click Accessories.

3 Click Windows Explorer.

4 Click My Computer to expand the window.

5 In the left part of the window, click the line that ends in

“(C:).”

6 In the left part of the window, under the C: icon, doubleclick the folder containing the program, in this case

Program Files.

Windows ® Explorer shows the contents of the Program

Files folder on the right side of the window. The left side of the window shows all the folders contained within the

Program Files folder.

7 In the left part of the window, click Windows NT.

8 Click Accessories.

Windows ® Explorer shows the contents of the

Accessories folder on the right side of the window.

9 In the right part of the window, double-click WordPad.

The operating system opens WordPad.

To close the program, click the Close button in the upper-right corner of the program’s window.

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Learning the Basics

Starting a program

Starting a program from the Run dialog box

This example uses the Run command to start WordPad:

1 Click Start, then click Run.

The Run dialog box appears.

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Sample Run dialog box

2 In the Run dialog box:

❖ If you know the program’s location, type the command line. For a program in the Windows ® folder, type just the program name. Otherwise, type the full file path. For example, to access WordPad, type: c:\Program Files\Windows NT\Accessories\Wordpad.exe, then click OK.

❖ If you do not know the location, you can search for it by clicking Start, then Search, and then following the on-screen instructions.

HINT: To run the same program again, click the arrow to the right of the text box and select the command line from the drop-down list.

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96 Learning the Basics

Saving your work

Saving your work

Before you turn off the computer, save your work on the hard disk drive or diskette/CD. This is one of the most important rules of computing.

TECHNICAL NOTE: Save your data even when you are using the Standby command, in case the main battery discharges before you return to work.

Saving documents is quick and easy, so it is a good idea to get in the habit of saving frequently.

Many programs offer a feature that saves documents at regular intervals. Check your program’s documentation to see if it has an automatic save feature.

Saving files

1 On the File menu of your Windows ® program, click Save.

If you are working with a document that already has a file name, this is all you need to do. If you created a new document, your program displays a Save As dialog box.

Use this dialog box to specify where to store the document and to give it a file name.

Sample Save As dialog box

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2 Choose the drive and folder where you want your file to be stored.

3 Type a file name, then click Save.

HINT: To make another copy of the file you are currently working with, choose Save As from the File menu and give the new file a different name.

The Windows ® XP operating system supports file names of up to 255 characters; the names can include spaces.

Some applications still require file names limited to eight characters.

File names

The Windows XP operating system supports long file names which can contain up to 255 characters and can include spaces. Some applications do not support long file names and require file names limited to no more than eight characters.

You may use all the letters and numbers on the keyboard plus these characters: _ ^ $ ~ ! # % & { } ( ) @ and ’. File names are not case-sensitive.

Using a file extension

Most programs assign an extension to the file name that identifies the file as being created in the program with a particular format. For example, Microsoft ® Word saves files with a .doc extension. Any file name with an extension of

“.doc” is assumed to be a Microsoft Word file. Creating your own extension is usually unwise, since the program is

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98 Learning the Basics

Printing your work unlikely to recognize a strange extension and may refuse to handle your file correctly.

TECHNICAL NOTE: By default, the Windows ® XP operating system does not show file extensions. For information on showing or hiding file extensions, see your Windows ® XP online help.

Printing your work

Ensure the operating system is set up for your printer as described in

“Setting up a printer” on page 81 .

HINT: You only need to set up the printer the first time you connect it. If you use more than one printer or are changing printers, you will need to set up the Windows system to run with the additional printer(s).

® XP operating

To print a file:

1 If your printer is not on, turn it on now.

2 Open the File menu of your Windows ® program and click

Print.

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Learning the Basics

Using the DVD-ROM or multi-function drive

The program displays a Print dialog box.

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Sample Print dialog box

3 Specify the print parameters. For example, the range of pages and number of copies to print.

4 Click Print.

Using the DVD-ROM or multi-function drive

Optical storage has become the preferred medium for software, music, and video. Digital versatile discs (DVDs) provide a significant increase in data storage and support features that are not available on any other video platform.

These features include wide-screen movies, multiple language tracks, digital surround sound, multiple camera angles, and interactive menus.

For these reasons, your computer may come with a DVD-

ROM drive or multi-function drive.

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100 Learning the Basics

Using the DVD-ROM or multi-function drive

TECHNICAL NOTE: Your DVD-ROM or multi-function drive is set to play region 1 (North America) DVD-ROMs. If you play a

DVD disc from another region, the drive will automatically change to play in the format of the other region. The drive will allow you to change regions four times. On the fourth change, the region will be “locked in.” That is, the drive will only play

DVDs from that last region. Note that changing from region 1 to region 2 and back to region 1 is counted as two changes.

NOTE For optimum DVD performance, it is recommended that you play DVDs while running the computer on AC power.

Drive components and control buttons

The DVD-ROM or multi-function drive is located on the right side of the computer. The System Control buttons are located along the right side of the keyboard and can be accessed when the display panel is open.

DVD-ROM or multi-function drive components

Your DVD-ROM or multi-function drive may look like this:

Drive in-use indicator light

Eject button

Manual eject hole

Sample DVD-ROM drive

Drive in-use indicator light—Indicates when the drive is in use.

Eject button—Press to release the disc tray.

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Do not press the eject button or turn off the computer while the

Drive in-use indicator light is glowing. Doing so could damage the disc or the drive.

When the disc tray is open, be careful not to touch the lens or the area around it. Doing so could cause the drive to malfunction.

Manual eject hole—Use if you need to release the disc tray when the power is off. Use a straightened paper clip or other narrow object to press the manual eject button located inside the hole.

Never use a pencil to press the manual eject button. Pencil lead can break off inside the computer and damage it.

System Control Buttons

The System Control buttons (available on some models) on the right side of the keyboard allow you to quickly launch

TOSHIBA Assist or display output on an external monitor (if connected).

Power button

TOSHIBA Assist button*

Presentation button*

*Available on certain models.

Sample System Control Buttons

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102 Learning the Basics

Using the DVD-ROM or multi-function drive

The following system control buttons are used to launch the following applications:

❖ The TOSHIBA Assist button activates the TOSHIBA

Assist. This gives you quick access to some common functions. For more information, see

“TOSHIBA Assist” on page 156

.

❖ The Presentation button allows the user to switch between the LCD and LCD/CRT (or projector).

Inserting a compact disc

To insert a compact disc into the drive:

1 Make sure the computer is turned on.

2 Make sure the in-use indicator light is off.

3 Press the drive’s eject button.

The disc tray slides partially out of the drive (about 1 inch).

Sample drive tray fully extended

HINT: The drive will not open if the computer’s power is off.

4 Grasp the tray and pull it fully open.

5 Hold the disc by its edges and check that it is free of dust.

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If the disc is dusty, clean it as described in

“Caring for

CD or DVD Discs” on page 105 .

6 Place the disc carefully in the disc tray, label side up.

Sample positioning the disc in the drive

7 Gently press the disc onto the center spindle until you feel it click into place.

Handle DVDs and CDs carefully, making contact only with the center hole and edge. Do not touch the surface of the disc. Do not stack discs. If you incorrectly handle the discs, you could lose data.

8 Make sure the disc is completely on the spindle and is lying flat on the tray.

If you insert the disc incorrectly, it may jam the drive. If this happens, contact Toshiba support for assistance.

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104 Learning the Basics

Using the DVD-ROM or multi-function drive

9 Push the disc tray in by pressing gently on the center of the tray until it clicks into place.

You are ready to use the disc.

Removing a disc with the computer on

To remove a compact disc (CD or DVD) with the computer turned on:

1 Press the eject button on the drive.

Do not press the eject button while the in-use indicator light is glowing. Doing so could damage the disc or the drive.

Also, if the disc is still spinning when you open the disc tray, wait for it to stop spinning before you remove it.

2 Pull the tray until it is fully open, remove the disc, and place it in its protective cover.

3 Gently push the tray in to close it.

Removing a disc with the computer off

1 Insert a slender object, such as a straightened paper clip, into the manual eject hole.

The disc tray slides partially out of the drive (about 1 inch).

Never use a pencil to press the manual eject button. Pencil lead can break off inside the computer and damage it.

2 Gently pull the tray out until it is fully open, remove the disc, and place it in its protective cover.

3 Gently push the tray in to close it.

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Using PC Cards

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Caring for CD or DVD Discs

❖

❖

❖

❖

❖

❖

Store your discs in their original containers to protect them from scratches and keep them clean.

Do not bend a disc or place heavy objects on top of it.

Do not apply a label to or otherwise mar the surface of a disc.

Hold a disc by its outside edge. Fingerprints on the surface can prevent the DVD-ROM drive or multifunction drive from reading the data properly.

Do not expose discs to direct sunlight or extreme heat or cold.

To clean a disc that is dirty, wipe it with a clean, dry cloth. The most efficient method to clean it is to start from the center of the disc and wipe toward the outward edge (not in a circle). If necessary, moisten the cloth with water or a neutral cleaner (not benzine or rubbing alcohol). Let the disc dry completely before inserting it in the drive.

Using PC Cards

TECHNICAL NOTE: For PCMCIA-compatible PC Cards, check the package to make sure they conform to the PCMCIA 2.1 standard (or later). Other cards may work with your computer, but are likely to be much more difficult to set up and use.

For information on inserting or removing a PC Card, see

“Inserting and removing PC Cards” on page 148 .

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106 Learning the Basics

Using your computer at the office

Hot swapping

With PC Cards, you can replace one PC Card with another while the computer is on. This is called “hot swapping.”

Hot swapping precautions

Although you can insert a PC Card at any time, remember not to remove a card while it is in use. Otherwise, you could lose valuable information. For example:

❖ Do not remove a hard disk card while the system is accessing it.

❖ Do not remove a network card while you are connected to a network.

❖ Do not remove a SCSI card while any of the SCSI devices connected to it are operating.

Before removing a PC Card, stop it by clicking the Safely

Remove Hardware icon on the System tray, then clicking to select the PC Card device. After the PC Card is stopped, it is safe to remove.

Using your computer at the office

By connecting an external monitor, external full-size keyboard, and a mouse, you can work with your notebook as if it were a standard office computer.

An external monitor or projector connects to the RGB

(monitor) port.

Any USB device can connect to the USB ports.

Backing up your work

Back up all the files you create in case something happens to your computer. You can back up your files to different types of media such as CDs, DVDs, diskettes, or to a network, if available.

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To back up several files at one time, use the Microsoft ®

Windows ® backup program preinstalled on the computer’s hard disk. Also see

“Backing up your data to CDs with

Windows XP” on page 217 .

HINT: Backing up all the files on your hard disk may take a considerable amount of time and multiple CDs/DVDs. You may prefer to use a high-capacity backup system, such as an external hard drive.

Small files can be backed up on diskettes if an optional external diskette drive is available.

Restoring your work

To restore information from your backup media to your hard disk, use the Restore page in the backup program. Look in the online Help or your operating system documentation for information on restoring files.

TECHNICAL NOTE: When restoring files, the backup program prompts you if you try to overwrite a file that already exists on the hard disk. Make sure the backup version is the one you want before overwriting the existing file.

Powering down the computer

Pushing the power button before shutting down the Windows operating system could cause you to lose your work. Make sure the system indicator panel’s disk light and the drive-in use light are off. If you turn off the power while a disk is being accessed, you may lose data or damage the disk and/or drive.

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108 Learning the Basics

Powering down the computer

When you power down the computer, you have three options to choose from: Turn Off (or Shut Down) Computer, Standby, and Hibernation.

TECHNICAL NOTE: Before using any of these options to power down your computer, save your files and make sure the disk activity lights are off.

If you change your mind and decide to continue working after all, wait a few seconds before turning the computer on again.

Using Turn Off Computer or Shut Down

For the Windows XP Professional operating system, follow these steps to shut down the computer:

1 Click the Start button, then Shut down.

The Shut Down Windows dialog box appears.

2 Select Shut down from the drop-down list.

3 Click OK.

The computer shuts down completely.

NOTE Holding the Shift key while the Turn Off computer Windows dialog box is open, changes the Stand By button to hibernate.

For more information about setting up hibernation, refer to

“Using Hibernation” on page 110 .

Shutting down more quickly

You can shut down the computer by pressing the power button.

To use either of these methods, you first need to turn it on in

Toshiba’s Power Saver utility.

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1 Open the Start menu, click Control Panel, then

Performance and Maintenance.

2 Click the Toshiba Power Saver icon.

3 Click the Setup Action tab.

4 Select the options you want from the drop-down lists.

❖ When I press the power button

Set this option to Shutdown to have the computer shut down when you press the power button.

5 Click Apply.

6 Click OK.

Sample system power mode settings

NOTE For more information about the Power Saver utility, see

“TOSHIBA Power Saver” on page 164 .

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110 Learning the Basics

Powering down the computer

Starting again after Shut down

To start the computer up again, press the power button until the on/off light changes to green.

If you shut down the computer by closing the display panel, you can start it again by opening the display panel.

Using Hibernation

Hibernation mode shuts the computer down completely, but it first saves the current mode of the computer to the hard disk.

Since Hibernation mode does not require power to maintain the saved information, the system settings are retained indefinitely. Restoring information from the hard disk takes longer than restoring it from memory. When you start up again, the computer runs a self-test, loads the operating system, and then returns to the mode in which you left it.

Factors to consider when choosing Hibernation:

❖ While in Hibernation mode, the computer uses no battery power.

❖ Because the mode of the system is held on the hard disk, no data is lost if the main battery discharges.

❖ When starting up again, Hibernation uses less time and battery power than does Turn off computer.

❖ Restarting from Hibernation uses a little more time and battery power to start up than restarting from Standby, because information is being retrieved from the hard disk rather than from memory.

❖ When starting up again, the computer returns to the mode in which you left it, including all open programs and files you were using.

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Configuring your computer for Hibernation

1 Open the Start menu, click Control Panel, then

Performance and Maintenance.

2 Click the Toshiba Power Saver icon.

3 Click the Setup Action tab.

4 Select Hibernation for the options you want.

❖ When I press the power button

Set this option to Hibernate so that the computer will go into Hibernation mode when you press the power button.

❖ When I close the lid

Set this option to Hibernate so that the computer will go into Hibernation mode when you close the display panel.

5 Click Apply.

6 Click OK.

The computer is now set to automatically go into

Hibernation when your option settings occur.

NOTE For more information about the Power Saver utility, see

“TOSHIBA Power Saver” on page 164 .

Once the computer is configured, put the computer into

Hibernation mode by either pressing the power button or closing the display panel, depending on the hibernation options taken.

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112 Learning the Basics

Powering down the computer

Starting again from Hibernation mode

To start up the computer from Hibernation mode, press the power button until the on/off light turns green. The computer returns to the screen you were using.

If you put the computer in Hibernation mode by closing the display panel, you can start it again by opening the display panel.

Using Standby

The Standby command puts the computer into a powersaving mode. Standby holds the current mode of the computer in memory so that, when you restart the computer, you can continue working from where you left off.

Factors to consider when choosing Standby:

❖ While in Standby mode, the computer uses some battery power. A fully charged main battery will last up to eight hours in Standby mode.

❖ Restarting from Standby uses less time and battery power than restarting from Turn off computer or Hibernation.

❖ When starting up again, the computer returns to the mode in which you left it, including all open programs and files you were using.

If you power down using the Standby command and the main battery discharges fully, your unsaved information will be lost.

Be sure to save your work first.

To power down the computer using the Standby command, click Start, Turn off computer, and select Stand By.

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Sample Turn off computer Windows ® dialog box

NOTE If you hold down the Shift key, Stand By becomes Hibernate in the Turn off computer dialog box. To enter hibernation mode, you must hold down the Shift key while you select Hibernate.

The computer saves the status of all open programs and files, turns off the display, and goes into a low-power mode. The on/off light blinks amber indicating the machine is in Standby mode.

Going into Standby mode more quickly

You can put the computer into Standby mode by either pressing the power button or closing the display panel. You can also specify an amount of time after which the computer automatically goes into Standby mode.

To use any of these methods, you first need to enable them in

Toshiba’s Power Saver utility.

1 Open the Start menu, click Control Panel, then

Performance and Maintenance.

2 Click the Toshiba Power Saver icon.

3 Click the Setup Action tab.

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114 Learning the Basics

Toshiba’s online resources

4 Select Standby for the options you want.

❖ When I press the power button

Set this option to Standby to put the computer into

Standby mode when you press the power button.

❖ When I close the lid

Set this option to Standby to put the computer into

Standby mode when you close the display panel.

5 Click Apply.

6 Click OK.

NOTE For more information about the Power Saver utility, see

“TOSHIBA Power Saver” on page 164

.

Starting again from Standby mode

To start up the computer from Standby mode, press the power button until the on/off light changes to green. The computer returns to the screen you were using.

If you put the computer in Standby mode by closing the display panel, you can start it again by opening the display panel.

Toshiba’s online resources

Toshiba maintains a number of online sites to which you can connect. These sites provide information about Toshiba products, give help with technical questions and keep you up to date with future upgrades. For more information, see

“Contacting Toshiba” on page 222

.

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