2 Useful scanner features
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Experienced document management professionals might be interested in the following scan features that are available in the HP Smart Document Scan Software. Many of these features are also available from any ISIS- or
TWAIN-compliant document scanning software that allows you to modify the scan settings.
Work with HP Smart Document Scan Software profiles
Automatically rotate scanned pages
Scan extra long documents
Filter out color from a document (color dropout)
Set the background color for scans from the automatic document feeder
Use scanner hardware compression for faster scans
Disable Misfeed (Multipick) Detection
Scan without reviewing
Set up and use the imprinter
Work with HP Smart Document Scan Software profiles
An HP Smart Document Scan Software profile provides a fast, efficient way to select the settings for scanning and processing document pages. You can set up profiles for use with the quick start buttons on the scanner front panel.
Use the HP Smart Document Scan Software to set up and modify profiles. Use the HP Scanner Tools Utility to assign a profile to a quick start button on the scanner front panel.
You can configure each profile to perform specific scanning functions that you use often. For example, if you frequently need to scan originals at 200 dpi color to a searchable PDF file and e-mail that file to a co-worker, you can create a profile with the necessary settings to accomplish this task.
View profiles
The HP Smart Document Scan Software includes several default profiles.
To view the existing HP Smart Document Scan Software profiles, follow these steps:
1.
Click Start, point to Programs or All Programs, point to HP, point to HP Smart Document Scan, and then click HP Smart Document Scan Software.
2.
View the list of profiles.
Create profiles
To create an HP Smart Document Scan Software profile, follow these steps:
1.
Click Start, point to Programs or All Programs, point to HP, point to HP Smart Document Scan, and then click HP Smart Document Scan Software.
2.
Click New.
The Create New Profile dialog box is displayed.
3.
In the Profile name box, type the name you want or accept the default name.
TIP: You might want to set up the new profile based on an existing one. To do so, select the Copy
settings from profile check box, and then select an existing profile from the list.
4.
Click Continue.
The Profile Settings dialog box is displayed.
5.
Select the settings for the profile.
For more information, see the HP Smart Document Scan Software Help.
Useful scanner features 11
Chapter 2
Automatically rotate scanned pages
By default, pages fed through the automatic document feeder (ADF) appear in the scan output in the same orientation as the pages in the ADF input tray. The scanner can rotate the scan data to produce a different orientation in the scan output. For example, this feature is useful when you want fast scanning of pages that have a portrait orientation. You can load the longer edge of these pages into the ADF input tray and obtain scan output with the shorter edge of the pages at the top of the image.
To enable scanned page rotation in an HP Smart Document Scan Software profile, follow these steps:
1.
Open the HP Smart Document Scan Software.
2.
Select a scan profile, and then click Edit.
3.
On the Layout tab of the Profile Settings dialog box, select the appropriate options for Original Layout and ADF Feed Direction.
NOTE: In other scanning software, the options for rotating pages are on the Layout tab of the ISIS or
TWAIN Advanced Settings dialog box.
Scan extra long documents
By default, the automatic document feeder (ADF) accepts a stack of originals up to 300 x 432 mm (11.8 x 17 in).
You can choose to scan pages up to 300 x 864 mm (11.8 x 34 in) through the ADF.
To enable long-page scans in an HP Smart Document Scan Software profile, follow these steps:
1.
Open the HP Smart Document Scan Software.
2.
Select a scan profile, and then click Edit.
3.
On the Layout tab of the Profile Settings dialog box, select Custom in the Size drop-down list, and then type the actual page dimensions, up to 300 x 864 mm (11.8 x 34 in), in the Width and Height boxes.
NOTE: 1 In other scanning software, the page size settings are on the Layout tab of the ISIS or TWAIN
Advanced Settings dialog box.
NOTE: 2 Some scanning and destination software (including the Kofax VirtualReScan driver) might not support all of the page sizes that the scanner accepts.
NOTE: 3 HP recommends scanning long pages individually at a resolution of 300 dpi or lower.
Filter out color from a document (color dropout)
You can filter out a dark background from the image content, for example black text on green paper or red instructions on a form. Removing colors from the scan might reduce the scan file size and improve optical character recognition (OCR) results. You can select to filter out a color channel (red, green, or blue) or up to three specific colors. For specific colors, the sensitivity setting controls how closely a scanned color must approximate the specified color.
To select colors to eliminate from a scan in an HP Smart Document Scan Software profile, follow these steps:
1.
Open the HP Smart Document Scan Software.
2.
Select a scan profile, and then click Edit.
3.
On the Scan tab of the Profile Settings dialog box, click Advanced Settings.
4.
On the Color Dropout tab of the Properties dialog box, specify the color dropout settings.
For information about the color dropout settings, see the online help for the scanning software that you are using.
NOTE: 1 The color channel filter only applies to grayscale scans and to black and white scans. Specific color filters apply to all color modes.
NOTE: 2 To filter out color in another scanning software, navigate to the ISIS or TWAIN Advanced Settings dialog box. On the Color Dropout tab, specify the color dropout settings.
12 Useful scanner features
Set the background color for scans from the automatic document feeder
When you scan from the automatic document feeder (ADF), you can choose a white or black background for the scan. When the scan background contrasts with the color at the outside edges of the document, the scanning software is better able to distinguish the edges of the scanned document. For example, use the black background to scan a document that is printed on white paper.
To select the scan background color in an HP Smart Document Scan Software profile, follow these steps:
1.
Open the HP Smart Document Scan Software.
2.
Select a scan profile, and then click Edit.
3.
On the Scan tab of the Profile Settings dialog box, click Advanced Settings.
4.
On the More tab of the Properties dialog box, select a color from the ADF Background drop-down list.
NOTE: To set the scan background color in another scanning software, navigate to the ISIS or TWAIN
Advanced Settings dialog box. On the More tab, select a color from the ADF Background drop-down list.
Use scanner hardware compression for faster scans
The scanner supports multiple levels of JPEG compression to increase the rate of data transfer from the scanner to the scanning software on the computer. The scanner compresses the data during the scanning process. The scanning software can uncompress the data in order to create scanned images. JPEG compression works on grayscale and color scans.
To enable JPEG compression in an HP Smart Document Scan Software profile, follow these steps:
1.
Open the HP Smart Document Scan Software.
2.
Select a scan profile, and then click Edit.
3.
Turn on compression:
▲ On the Scan tab of the Profile Settings dialog box, select the Use scanner compression (for
optimal speed) check box.
4.
Set how much compression should be performed:
a.
On the Scan tab of the Profile Settings dialog box, click Advanced Settings.
b.
On the More tab of the Properties dialog box, move the Scanner JPEG Compression slider to the position that you want.
NOTE: To specify the level of JPEG compression in another application, navigate to the TWAIN or ISIS
Advanced Settings dialog box, and then move the Scanner JPEG Compression slider to the position that you want.
Disable Misfeed (Multipick) Detection
The Misfeed (Multipick) Detection feature stops the scan or copy process if it senses that multiple pages are fed into the scanner at one time. This feature is enabled by default.
To disable the Misfeed (Multipick) Detection feature in an HP Smart Document Scan Software profile, follow these steps:
1.
Open the HP Smart Document Scan Software.
2.
Select a scan profile, and then click Edit.
3.
On the Scan tab of the Profile Settings dialog box, click Advanced Settings.
4.
On the More tab of the Properties dialog box, clear the Enable check box.
NOTE: To disable the Misfeed (Multipick) Detection feature in another scanning software, navigate to the
ISIS or TWAIN Advanced Settings dialog box. On the More tab, clear the Enable check box.
Disable Misfeed (Multipick) Detection 13
Chapter 2
Scan without reviewing
The standard process for using the HP Smart Document Scan Software to complete your scans is as follows:
1.
Scan document pages.
2.
Review the scanned document pages in the HP Smart Document Scan Software Scan Progress Window.
Reorder, delete, and rescan pages as necessary.
3.
Finish the scan by clicking Done Scanning in the Scan Progress Window.
4.
Wait for the scanning software to process the scanned document pages according to the profile settings.
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You can set up a profile that skips steps 2 and 3 of the standard process. After you select this profile, press the
Scan button on the scanner front panel or click Scan in the HP Smart Document Scan Software Main Window.
The pages will be scanned and processed without further intervention.
In order for a scan to complete automatically, the selected HP Smart Document Scan Software profile must include the following settings:
On the Profile tab, the Display thumbnails when scanning check box must be cleared.
Additional settings on the Destination tab, such as disabling the Show Save As dialog box, might be required depending on the profile.
Set up and use the imprinter
The scanner includes an imprinter that can print a text message and index number on the back of documents that are fed through the automatic document feeder (ADF). An imprinter mark verifies that the document has been scanned, and the mark can indicate when the scan occurred.
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NOTE: If you are scanning two-sided pages, the imprinter mark might print over existing content on the pages.
Install or replace a print cartridge in the imprinter
Position the imprinter
Test the imprinter
Clean the imprinter
Use the imprinter
Install or replace a print cartridge in the imprinter
The scanner uses an HP 51604A print cartridge. You must purchase the print cartridge separately.
1.
Raise the ADF input tray until it clicks into place.
2.
Lift the green lever slightly, and slide the imprinter completely to the left.
14 Useful scanner features
3.
Raise the cartridge stall latch.
4.
If you are replacing an empty print cartridge, slide it to the right to remove it from the cartridge stall.
5.
Remove the print cartridge from its packaging. Pull the tab to remove the protective tape from the nozzles.
6.
Hold the new print cartridge with the nozzles down and slide it into the cartridge stall.
7.
Lower the cartridge stall latch to lock the print cartridge in place.
Set up and use the imprinter 15
Chapter 2
8.
Grasp the center of the ADF input tray, and then lower the ADF input tray into position for scanning.
9.
Update the imprinter history:
a.
Press the Tools ( ) button on the scanner front panel to open the HP Scanner Tools Utility. Click the
Imprinter tab.
b.
In the Cartridge Status section, click Record Replacement.
Position the imprinter
The position of the imprinter determines the left-right location of the imprinter mark on the scanned page.
NOTE: For narrow pages, if the imprinter is positioned outside of the width of the paper in the ADF input tray, the imprinter is not able to print on the scanned pages. In this case, the scan does not complete and an error message is displayed on the computer screen.
1.
Raise the ADF input tray until it clicks into place.
2.
Lift the green lever slightly, and then slide the imprinter to the position that you want.
NOTE: Several paper sizes are indicated in the imprinter carriage. If you set the imprinter at the position for the paper size that you are using, the imprinter mark is printed about 5 mm (.2 in) from the side of the page. You can select any position that prints on the size of the paper that you are using. If you leave the imprinter between the marked positions, the imprinter might shift during scanning, and the imprinter mark will be of poor quality.
3.
Grasp the center of the ADF input tray, and then lower the ADF input tray into position for scanning.
Test the imprinter
Test the imprinter to verify that the print cartridge is loaded properly and to check the placement of the imprinter mark on the page.
NOTE: To prevent the counter value from changing during the test, the imprinter test prints a preset mark in the configured location.
16 Useful scanner features
1.
Place a single page in the automatic document feeder input tray.
2.
Press the Tools ( ) button on the scanner front panel to open the HP Scanner Tools Utility. Click the
Imprinter tab.
3.
In the Cartridge Status section, click Test Imprinter.
Clean the imprinter
Clean the imprinter whenever the imprinter mark does not print completely.
1.
Press the Tools ( ) button on the scanner front panel to open the HP Scanner Tools Utility. Click the
Imprinter tab.
2.
In the Cartridge Status section, click Clean Imprinter.
Use the imprinter
1.
Open the HP Smart Document Scan Software.
2.
Select a scan profile, and then click Edit.
3.
On the Scan tab of the Profile Settings dialog box, click Advanced Settings.
4.
On the Imprinter tab of the Properties dialog box, select Enable Imprinting.
5.
In the Text box, enter the text to be printed on the back of each scanned document.
You can also do the following:
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Set a counter for number of pages imprinted.
Include the date and time in the imprinter mark.
Specify the distance between the leading edge of the document and the beginning of the imprinter mark.
Rotate the imprinter mark.
Make the imprinter mark bold.
Disable scanning when the print cartridge is running low on ink.
Set up and use the imprinter 17
