Perform a scan task. HP Digital Sender Flow 8500 fn2 Document Capture Workstation, ScanJet Enterprise Flow N9120 fn2 Document Scanner
Advertisement
Advertisement
Perform a scan task
Send a scanned document to one or more email addresses
Introduction
The product has a feature that enables it to scan a document and send it to one or more email addresses. Before using this feature, use the HP Embedded Web Server to enable it and set it up.
Scan and send a document to email
1.
Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document.
2.
From the Home screen on the product control panel select Scan to Email .
NOTE: If prompted, type your user name and password.
3.
Select the To field to open a keyboard, or pull out the physical keyboard.
NOTE: If you are signed in to the product, your user name or other default information might appear in the From field. If so, you might not be able to change it.
4.
Specify the recipients by using one of these methods:
Enter addresses manually
▲ Enter the address in the To field. To send to multiple addresses, separate the addresses with a semicolon, or select Enter on the touchscreen keyboard after typing each address.
Enter addresses from the Contacts list a.
Select Contacts next to the To field to open the Contacts screen.
b.
Select the appropriate contact list.
c.
Select a name or names from the list of contacts to add the name to the recipients list, and then select Add .
5.
Complete the Subject , and File Name fields by selecting the field and using the touchscreen keyboard to enter information.
6.
To configure settings for the document, select Options . For example:
● Select File Type and Resolution to specify the type of file to create, the resolution, and the output quality.
● If the original document is printed on both sides, select Original Sides , and then select 2 Sided .
7.
Set options marked with a yellow triangle before using the preview feature.
NOTE: After the preview scan, these options are removed from the main Options list and are summarized in the Pre-scan Options list. To change any of these options, discard the preview and start over.
Using the preview feature is optional.
66 Chapter 2 Use the scanner ENWW
8.
Select the right pane of the screen to preview the document. In the preview screen, use the options on the right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages.
Use these options to toggle between single-page view and thumbnail view. More options are available in thumbnail view than in single-page view.
Use these options to zoom in or out on the selected page.
NOTE: Select only one page at a time to use these options.
Use this option to rotate the page 180 degrees.
NOTE: This option is available only in the thumbnail view.
Use this option to delete the selected pages.
NOTE: This option is available only in the thumbnail view.
Use these options to rearrange the pages within the document. Select one or more pages and move them to the left or right.
NOTE: These options are available only in the thumbnail view.
Use this option to add a page to the document.
Use this option to clear the changes made in the preview and start over.
Select this option to collapse the preview screen.
9.
When the document is ready, select Send .
NOTE: The product might prompt you to add the email address to the contact list.
Scan to Fax
Introduction
The product can scan a file and send it as a fax using the HP Embedded Web Server (EWS). Before using this feature, use the HP Embedded Web server to enable the feature and configure the settings.
ENWW Perform a scan task 67
Scan to Fax
1.
Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document.
2.
From the Home screen on the product control panel, select Scan , and then select Scan to Fax .
3.
To configure the settings for the document, select Options .
4.
Select the right pane of the screen to preview the document. In the preview screen, use the options on the right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages.
Use these options to toggle between single-page view and thumbnail view. More options are available in thumbnail view than in single-page view.
Use these options to zoom in or out on the selected page.
NOTE: Select only one page at a time to use these options.
Use this option to rotate the page 180 degrees.
NOTE: This option is available only in the thumbnail view.
Use this option to delete the selected pages.
NOTE: This option is available only in the thumbnail view.
Use these options to rearrange the pages within the document. Select one or more pages and move them to the left or right.
NOTE: These options are available only in the thumbnail view.
Use this option to add a page to the document.
Use this option to clear the changes made in the preview and start over.
Select this option to collapse the preview screen.
5.
When the document is ready, select Scan to send the fax.
68 Chapter 2 Use the scanner ENWW
Scan and send to network folder
Introduction
The product can scan a file and save it in a shared folder on the network. Before using this feature, use the HP
Embedded Web server to enable the feature and configure the shared folders. The system administrator can configure pre-defined Quick Sets folders; otherwise it is necessary to specify the folder path for each job.
Scan and save the document to a network folder
NOTE: You might be required to sign in to the product to use this feature.
1.
Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document.
2.
From the Home screen on the product control panel select Scan to Network Folder .
3.
To specify a path for this job only, select the Folder Paths text field to open a keyboard, type the path to the folder, and then select Enter . Use this format for the path:
\\server\folder , where “server” is the name of the server that hosts the shared folder, and “folder” is the name of the shared folder. If the folder is nested inside other folders, complete all necessary segments of the path to reach the folder. For example: \\server\folder\folder
Or, select Load below the Folder Paths field to select a pre-defined Quick Sets path or a path associated with a Contact.
NOTE: The Folder Paths field might have a pre-defined path, and it might not be editable. In this situation, the administrator has configured this folder for common access.
4.
Select the File Name text field to open a keyboard, and then type the name for the file, and then select
Enter .
5.
To configure settings for the document, select Options . For example:
● Select File Type and Resolution to specify the type of file to create, the resolution, and the output quality.
● If the original document is printed on both sides, select Original Sides , and then select 2 Sided .
6.
Set options marked with a yellow triangle before using the preview feature.
NOTE: After the preview scan, these options are removed from the main Options list and are summarized in the Pre-scan Options list. To change any of these options, discard the preview and start over.
Using the preview feature is optional.
7.
Select the right pane of the screen to preview the document. In the preview screen, use the options on the right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages.
Use these options to toggle between single-page view and thumbnail view. More options are available in thumbnail view than in single-page view.
ENWW Perform a scan task 69
Use these options to zoom in or out on the selected page.
NOTE: Select only one page at a time to use these options.
Use this option to rotate the page 180 degrees.
NOTE: This option is available only in the thumbnail view.
Use this option to delete the selected pages.
NOTE: This option is available only in the thumbnail view.
Use these options to rearrange the pages within the document. Select one or more pages and move them to the left or right.
NOTE: These options are available only in the thumbnail view.
Use this option to add a page to the document.
Use this option to clear the changes made in the preview and start over.
Select this option to collapse the preview screen.
8.
When the document is ready, select Save to save the file.
Scan and send to USB Flash Drive
Introduction
The product can scan a file and save it on a USB flash drive. Before using this feature, use the HP Embedded Web server to enable and configure it.
Scan and save the document to a USB flash drive
NOTE: You might be required to sign in to the product to use this feature.
1.
Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document.
2.
Insert the USB flash drive into the USB port.
70 Chapter 2 Use the scanner ENWW
ENWW
3.
From the Home screen on the product control panel and select Scan to USB Drive .
4.
Select Choose and select the flash drive. Save the file on the root of the USB flash drive, or save it in an existing folder.
5.
Select the Job Name text field to open a keyboard, then type the name for the file, and then select Enter .
6.
To configure settings for the document, select Options . For example:
● Select File Type and Resolution to specify the type of file to create, the resolution, and the output quality.
● If the original document is printed on both sides, select Original Sides , and then select 2 Sided .
7.
Set options marked with a yellow triangle before using the preview feature.
NOTE: After the preview scan, these options are removed from the main Options list and are summarized in the Pre-scan Options list. To change any of these options, discard the preview and start over.
Using the preview feature is optional.
8.
Select the right pane of the screen to preview the document. In the preview screen, use the options on the right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages.
Use these options to toggle between single-page view and thumbnail view. More options are available in thumbnail view than in single-page view.
Use these options to zoom in or out on the selected page.
NOTE: Select only one page at a time to use these options.
Use this option to rotate the page 180 degrees.
NOTE: This option is available only in the thumbnail view.
Use this option to delete the selected pages.
NOTE: This option is available only in the thumbnail view.
Use these options to rearrange the pages within the document. Select one or more pages and move them to the left or right.
NOTE: These options are available only in the thumbnail view.
Perform a scan task 71
Use this option to add a page to the document.
Use this option to clear the previously scanned pages and start over.
9.
When the document is ready, select Send to save the file.
Additional options when scanning
The following settings are available in the Options list when scanning.
NOTE: The following list contains the master set of options available for HP Digital Sender flow and HP ScanJet
Enterprise flow products. Some options are not available on all products.
72 Chapter 2 Use the scanner ENWW
ENWW
File Type and Resolution
Original Sides
Color/Black
Original Size
Content Orientation
Save a scanned document as one of several types of files.
The following standard file types are available:
● PDF : This file type provides the best overall image and text quality. PDF files require Adobe®
Acrobat® Reader software for viewing.
● JPEG : This file type is a good choice for most graphics. Most computers have a browser that can view .JPEG files. This file type produces one file per page.
● TIFF : This is a standard file type that many graphics programs support. This file type produces one file per page.
● MTIFF : MTIFF stands for multi-page TIFF. This file type saves multiple scanned pages in a single file.
● XPS : XPS (XML Paper Specification) creates an XAML file that preserves the original formatting of the document and supports color graphics and embedded fonts.
● PDF/A : PDF/A is a type of PDF designed for long-term archival of electronic documents. All format information in the document is self-contained.
The following OCR file types are also supported:
● Text (OCR) : Text (OCR) creates a text file by using optical character recognition (OCR) to scan the original. A text file can be opened in any word processing program. The formatting of the original will not be saved using this option.
● Unicode Text (OCR) : Unicode Text (OCR) is an industry standard used to consistently represent and manipulate text. This file type is useful for internationalization and localization.
● RTF (OCR) : RTF (OCR) creates a rich text format (RTF) file by using optical character recognition
(OCR) to scan the original. RTF is an alternative text format that can be opened by most word processing programs. Some of the formatting of the original will be saved using this option.
● Searchable PDF (OCR) : Searchable PDF (OCR) creates a searchable PDF file by using optical character recognition (OCR) to scan the original. When a document is scanned in this way, use
Adobe Acrobat® Reader's search tools to search for specific words or phrases within the PDF.
● Searchable PDF/A (OCR) : Searchable PDF/A (OCR) is a type of PDF/A file that includes information about the document structure, which allows content to be searched.
● HTML (OCR) : HTML (OCR) creates a Hypertext Markup Language (HTML) file containing the contents of the original document. HTML is used to display files on Web sites.
● CSV (OCR) : CSV (OCR) is common text file format that contains comma-separated values. This type of file can be opened by most word processing, spreadsheet, or database programs.
Resolution: Specify the resolution of scanned images. Select a higher resolution to increase the clarity of the image. However, as the resolution increases, the file size also increases.
Specify whether the original document is printed on one side or both sides.
Specify whether the scanned image will be in color, black and gray, or black only.
Specify the paper size for the original document.
Specify whether the original document is printed in Portrait or Landscape orientation.
Perform a scan task 73
Image Adjustment
Optimize Text/Picture
Erase Edges
Cropping Options
Automatically Straighten
Blank Page Suppression
Multi-feed Detection
Create Multiple Files
Notification
Signing and Encryption
NOTE: This feature is supported for scan to email only.
Sharpness : Clarify or soften the image. For example, increasing the sharpness could make text appear crisper, but decreasing it could make photos appear smoother.
Darkness : Increase or decrease the amount of white and black used in colors in scanned images.
Contrast : Increase or decrease the difference between the lightest and the darkest color on the page.
Background Cleanup : Remove faint colors from the background of scanned images. For example, if the original document is printed on colored paper, use this feature to lighten the background without affecting the darkness of the image.
Optimize the job for the type of image being scanned: text, graphics, or photos.
Remove blemishes, such as dark borders or staple marks, by cleaning the edges of the scanned image.
Crop to original size : Crop the image to match the paper size of the original document.
Crop to content : Crop the image to the size of the detectable content in the original document.
Automatically straighten a scanned image.
Exclude blank pages in the original document from scanned images. This feature is useful for scanning pages printed on both sides to eliminate blank pages in the resulting scanned document.
Enable or disable multi-feed detection. When enabled, scanning stops when the product detects more than one page at a time being fed in the document feeder. When disabled, scanning continues when a multi-feed is detected, to allow scanning pages that are stuck together, originals with self-adhesive notes on them, or thick paper.
Divide a larger scan job into several smaller output files.
Select whether to send notifications of the status of scan jobs. The product can send the notification in an email.
Sign : Send an email with a digital signature.
Encrypt : Send an email as an encrypted file.
HP JetAdvantage business solutions
HP JetAdvantage solutions are workflow solutions that are easy-to-use, and both network and cloud-based. HP
JetAdvantage solutions are designed to help businesses of all types, including healthcare, financial services, manufacturing, and public sector, manage a fleet of products and scanners.
HP JetAdvantage Solutions include:
● HP JetAdvantage Security solutions
● HP JetAdvantage Management solutions
● HP JetAdvantage Workflow solutions
● HP JetAdvantage Mobile solutions
For more information about HP JetAdvantage business workflow solutions, go to www.hp.com/go/
PrintSolutions .
74 Chapter 2 Use the scanner ENWW

Public link updated
The public link to your chat has been updated.
Advertisement