Use the scanning software (Windows). HP Digital Sender Flow 8500 fn2 Document Capture Workstation, ScanJet Enterprise Flow N9120 fn2 Document Scanner
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Additional scan tasks
Go to www.hp.com/go/DSFlow8500fn2 or www.hp.com/support/sjflowN9120fn2 .
Instructions are available for performing specific scan tasks, such as the following:
● Scan pages from books or other bound documents
● Send a scanned document to a folder in the product memory
● Scan both sides of an identification card
● Scan a document into a booklet format
Use the scanning software (Windows)
The following topics describe how to use the scanning software.
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Filter out color from a document (color dropout)
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Automatically straighten scanned images
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Automatically delete blank pages
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Automatically adjust page orientation
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Automatically detect page size
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Automatically crop or pad scanned image to selected page size
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Scan using text-enhanced black and white mode
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Scan by using other scan software
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Work with scan shortcuts
Scan shortcuts provide a fast, efficient way to select the settings for frequently performed scanning tasks. Use
HP Scan software to create and modify scan shortcuts.
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View scan shortcuts
To view existing scan shortcuts, open HP Scan. Existing scan shortcuts will display in a list to the left.
Create scan shortcuts
To create a scan shortcut, follow these steps:
1.
Open the HP Scan software.
2.
Click Create New Scan Shortcut.
3.
Enter a name for the new shortcut.
4.
Choose to create the new shortcut from current settings, or a previous existing shortcut.
5.
Click Create.
6.
Modify the settings for the new scan shortcut. Click More for more settings.
7.
Click the Save icon next to the name of the new shortcut in the shortcut list to save the modifications to the shortcut.
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Click the Undo icon to undo modifications.
Modify scan shortcuts
To modify a scan shortcut, follow these steps:
1.
Open the HP Scan software.
2.
Select the shortcut to be modified from the list to the left.
3.
Change the settings on the right side of the screen. Click More for more settings.
4.
Click the Save icon to the right of the shortcut name to save the changes.
Scan to a picture
1.
Load the document into the input tray.
2.
Open the HP Scan software.
3.
Select Save as JPEG or Email as JPEG, and then click Scan.
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Choose any other scan shortcut, change the Item Type to Photo, select a picture file from the File Type drop down list, and then click Scan.
Scan to a PDF
1.
Load the document into the input tray.
2.
Open the HP Scan software.
3.
Select Save as PDF or Email as PDF, and then click Scan.
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Choose any other scan shortcut and select PDF from the File Type drop down list, and then click Scan.
Scan text for editing (OCR)
The HP scanner software uses optical character recognition (OCR) to convert text on a page to text that can be edited on a computer. The OCR software comes with the ReadIris Pro software. For information about using the
OCR software, see scan text for editing in the online Help.
Scan to email
NOTE: To scan to email, make sure there is an Internet connection.
1.
Load the document into the input tray.
2.
Open the HP Scan software.
3.
Select Email as PDF or Email as JPEG, and then click Scan.
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Choose any other scan shortcut and select Email from the Send To drop down list, and then click Scan.
Send to cloud
NOTE: To scan to the cloud, make sure there is an Internet connection.
1.
Load the document into the input tray.
2.
Open the HP Scan software.
3.
Select Send to Cloud, and then select the file destination, such as Google Drive or DropBox.
4.
Select Scan.
Scan to FTP
You can upload a scanned image to a FTP folder by using the HP Scan software.
1.
Load the document into the input tray.
2.
Open the HP Scan software.
3.
Select a scan shortcut. From the Destination area, select Send to.
4.
Select a FTP folder as the destination.
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NOTE: If using this feature for the first time, click Add to set up FTP as the destination.
5.
Click OK, and then click Scan.
Scan to SharePoint
You can upload a scanned image to a SharePoint site by using the HP Scan software.
1.
Load the document into the input tray.
2.
Open the HP Scan software.
3.
Select a scan shortcut. From the Destination area, select Send to.
4.
Select a SharePoint site as the destination.
NOTE: If using this feature for the first time, click Add to set up a SharePoint site as the destination..
5.
Click OK, and then click Scan.
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Scan long documents
By default, the scanner automatically detects page size using the Detect Size selection for page lengths less than or equal to 356 mm (14 in).
Depending on the scanner, select the page-size options:
● HP Digital Sender Flow 8500 fn2 : For long documents, select Long (8.5 x 3.4 in) from the page size dropdown list in the scan shortcut settings.
● HP ScanJet Enterprise Flow N9120 fn2: For long documents, select Long (11.7 x 34 in) from the page size drop-down list in the scan shortcut settings.
NOTE: Only one page at a time can be scanned when using a long page setting.
If the scanner is set to scan long pages, it will scan one page at a time. Using this setting to scan regular pages will slow down the process and should only be used to scan pages longer than 356 mm (14 in).
Detect multi-feeds
The multi-feed detection feature stops the scan process if it senses that multiple pages are fed into the scanner at one time. This feature is enabled by default.
Disabling this feature might be helpful when scanning:
● Multipart forms (a use that HP does not recommend).
● Documents which have labels or sticky notes attached to them.
NOTE: Use the ISIS or WIA user interface to enable multi-feed detection when scanning from non-HP software.
Everyday Scan
The Everyday Scan shortcut allows users to define and save a scan shortcut for their everyday needs. The following Scan Shortcut Settings are customizable when the Everyday Scan shortcut is selected:
● Item Type
● Page Sides
● Page Size
● Color Mode
● Destination/File Type
Filter out color from a document (color dropout)
You can filter out a color channel (red, green, or blue) or up to three individual colors. For specific colors, the sensitivity setting controls how closely a scanned color must approximate the specified color.
Removing colors from the scan might reduce the scan file size and improve optical character recognition (OCR) results.
To select colors to eliminate from a scan in HP Scan software, follow these steps:
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1.
Open the HP Scan software.
2.
Scan a sample page, which has the colors to be dropped, into the viewer.
3.
Click the More button, and then click the Image tab and select the Color Dropout feature.
4.
Enable a color to drop and select the color from the preview using the eyedropper tool. Be sure to save the colors.
Only the color dropout options available for your scanner are selectable.
For information about the color dropout settings, see the online help for the scanning software that you are using.
Automatically detect color
Use this feature to reduce the size of the scanned file by only saving pages that contain color as color scans, and saving all other pages as black and white.
To automatically detect color in a scanned image, follow these steps:
1.
Open the HP Scan software.
2.
Select a scan shortcut.
3.
To adjust the Auto Detect Color sensitivity and output mode settings, click More, select Image, and then click the Auto Detect Color drop-down box.
4.
Click on the Color Mode drop-down box, and then select Auto Detect Color.
NOTE: For information about the automatic color detection settings, see the online help for the scanning software that you are using.
Use the ISIS or WIA user interface to automatically detect color when scanning from non-HP scanning software.
Automatically straighten scanned images
Windows: Use the Auto-Straighten feature to straighten content that is skewed relative to the page dimensions in the source document. Use the Detect Size feature to deskew page images that might have become skewed during the scanning process.
1.
Open the HP Scan software.
2.
Select a scan shortcut.
3.
Click More, select the Document tab, and then select Straighten Content.
Automatically delete blank pages
When the Delete blank pages feature is enabled, scanned pages are evaluated for content. The blank pages detected show up in the viewer with a delete notation on them. These detected blank pages are deleted automatically when the scanned document is saved to the destination.
1.
Open the HP Scan software.
2.
Select a scan shortcut.
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3.
Click More.
4.
Select the Document tab, select Delete blank pages from the Adjust documents drop-down box, and then click OK.
TIP: The Sensitivity slider allows you to adjust the sensitivity value on how blank pages are detected and deleted. At the lower end of the slider, more pages are detected as blank and deleted. At the upper end of the slider, pages must be almost completely blank to be detected and deleted. The sensitivity value can be also set by entering a value or clicking the arrow buttons.
Automatically adjust page orientation
Use this feature to automatically adjust page orientation by language.
1.
Open the HP Scan software.
2.
Select a scan shortcut.
3.
Click More.
4.
Under the Scan tab, select the Page Orientation drop-down box, and then select the Auto Orient check box.
5.
Select a document language, click OK, and then start Scan.
Automatically detect page size
The HP Scan software is capable of automatically detecting page size using the Detect Size option. When the
Detect Size option is selected from the Page Size drop-down list, the scanned image is cropped to the size of the detected page and any skewed content is straightened.
Automatically crop or pad scanned image to selected page size
Use this feature to crop or pad a scanned image to a selected page size.
To automatically crop or pad a scanned image to a selected page size, follow these steps:
1.
Open the HP Scan software.
2.
Select a scan shortcut.
3.
Click More for more settings.
4.
Select your crop option from the Input Page Size drop-down list.
● To automatically crop to the content of the document, select Detect Content on Page.
● To automatically crop to the dimensions of the document, select Detect Size.
NOTE: Use the ISIS or TWAIN user interface to set crop options when scanning from third-party scanning software.
For information about the auto-crop settings, see the online help for the scanning software that you are using.
5.
Make sure the Same as Input option is selected for Output Page Size, and then click Scan.
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Scan using text-enhanced black and white mode
Use this feature to enhance the scanned image when scanning black and white text. To use this feature, complete the following steps:
1.
Open the HP Scan software.
2.
Select a scan shortcut.
3.
Click More.
4.
Select the Image tab, and then select Black/White (1 bit) from the Color Mode drop-down box.
5.
Select Threshold for Black/White, select Enhance Content, and then click OK.
Add or remove device
You can use the HP Scan software to add or remove a device on the computer.
1.
Open the HP Scan software.
2.
Click the Settings icon to open the Device Settings window.
3.
Do one of the following:
● To add a device, click the plus + icon, click Connect a new device, and then follow the on screen instructions.
● To remove a device, select the scanner name from the existing scanner list, and then click the Delete button.
TIP: You can select multiple scanners to delete them at once.
TIP: You can also use HP Scan Assistant to add a new device. Launch HP Scan Assistant from the computer desktop, click Tools, click Device Setup & Software, and then select Connect a new device.
Scan by using other scan software
The following third-party applications are also supported by the scanner:
● Readiris Pro: OCR application.
● Cardiris: Business card application.
● Third-party applications that support TWAIN, ISIS, and WIA.
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