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7
Scanning
Scanning with your machine lets you turn hard copy originals into digital files.
There are two ways to scan originals, one is using the USB cable to directly connect the machine with your computer, and the other is using the network scan feature which scans and sends to a specific destination via the network.
If you want to use the USB cable to scan originals, refer to the Scanning part of Software section. Your machine offers the following ways to scan an image using a local connection.
• Via one of the preset imaging applications. Scanning an image launches the selected application, enabling you to control the scanning process.
• Via the SmarThru program supplied with your machine.
• Via the Windows Image Acquisition (WIA) driver.
If you want to use the network scan feature, press Scan on the display to open three options of Scan to Email , NetScan and Scan to Server .
This chapter gives you information about the scanning method and the different ways to send the scanned file to the destination.
This chapter includes:
•
•
User authentication for network scanning
•
Scanning originals and sending through email (Scan to Email)
•
Scanning originals and sending via NetScan
•
Scanning originals and sending via SMB/ FTP (Scan to Server)
•
Changing the scan feature settings
Understanding the Scan screen
To use the scanning feature, press Scan on the Main screen. If the screen displays an other menu, press ( ) to go to the Main screen.
Note
If the message asking Auth. ID and Password , it means the network administrator has set the authentication in SyncThru
Web Service
Press Scan to Email , NetScan or Scan to Server .
• Scan to Email : Scans and sends the scanned output to the
destination by email. (Page 7.4)
• NetScan : Scans and sends the scanned output to the destination with the Samsung Network Scan Manager
• Scan to Server : Scans and sends the scanned output to the destination with SMB and FTP
Basic tab
This section explains the Basic tab of Scan to Email and Scan to
Server , and NetScan 's basic screen.
Scan to Email
• From : Sender's email address.
• To / Cc / Bcc : Recipients' addresses. Cc is for copies to an additional recipient and Bcc is for the same as Cc but without their name be displayed.
7 .1
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• Subject / Message : Subject and message of the email.
• Remove All : Erases everything in the input area.
• Address : Inputs the recipient's address just by pressing stored addresses. You can store frequently used email addresses from your computer using the SyncThru Web Service
• Duplex : Selects whether the machine scans on one side of the paper ( 1 Sided ), both sides of the paper ( 2 Sided ), or both sides of paper but back is rotated 180 degrees ( 2 Sided, Rotate Side 2 ).
• Resolution : Selects the scanning resolution value.
• Back : Returns to the previous screen. If the network authentication is enabled, the log off confirmation message popes up and closes Scan to Email .
NetScan
If the authentication for network appears, you have to enter user name and password to enter the NetScan screen.
Advanced tab
• Original Size
: Sets the originals to a specific fixed size. (Page 7.8)
• Back : Returns to the previous screen.
Image tab
• No.
: Lists the number in order for application programs.
• Application : Shows the available application programs from your computer.
• Select : Moves to the application program you have selected.
Scan to Server
• Original Type : Selects whether the original is text or photo.
• Color Mode : Adjusts the color options of the scan output. If the original is color and you want to scan in color, press Color Mode .
• Darkness : Adjusts the degree of darkness of the scan output. Use
left/right arrow to adjust the values. (Page 7.9)
• Erase Background : Erases backgrounds like paper patterns.
• Scan to Edge
: Scans originals from edge-to-edge. (Page 7.9)
• Back : Returns to the previous screen.
Output tab
• SMB : Sends the scanned file to SMB. Press SMB for that option.
• FTP : Sends the scanned file to FTP. Press FTP for that option.
• No.
: Index number which you entered in SyncThru Web Service .
• Server : Alias name which you entered in SyncThru Web Service .
• Duplex : Selects whether the machine scans on one side of the paper ( 1 Sided ), both sides of the paper ( 2 Sided ), or both sides of paper but back is rotated 180 degrees ( 2 Sided, Rotate Side 2 ).
• Resolution : Selects the scanning resolution value.
• Back : Returns to the previous screen.
• Quality
: Adjusts the display quality of the scan output. (Page 7.9)
• File Format
: Selects the file format of the scan output. (Page 7.9)
• Scan Preset : Automatically changes some scan options such as file format, resolution, and more. You can adjust options to fit each
• Back : Returns to the previous screen.
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User authentication for network scanning
To send an email, FTP, SMB or Network, you must register authorized local or network users using SyncThru™ Web Service.
• If user authentication has been activated, only authorized local users or on the DB server (SMB, LDAP, Kerberos) can send scanned data to the network (email, FTP, SMB).
• For network scanning using the authentication feature, you must register the network or local authentication configuration using the
SyncThru™ Web Service.
• User authentication has 3 options: none (Default), network authentication, and local authentication.
Registering local authorized users
1 Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
2 Click Machine Settings .
3 Select Local Authentication on the General Setup of the User
Authentication web page.
4 Click Add .
5 Select an index number corresponding to the location for storing the entry, from 1 to 500.
6 Enter your name, auth ID, password, e-mail address and phone number.
You need to enter the registered user ID and password in the machine when you start scanning to email from the control panel.
7 Click Apply .
Register authorized network users
1 Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
2 Click Machine Settings .
3 Select Network Authentication on the General Setup of User
Authentication web page.
4 Click Apply and OK .
5 Select the Authentication Type that you prefer.
6 Configure the values for each feature, as follows.
7 Click Apply .
Network user authenticated by Kerberos
1 Enter the realm used for Kerberos login.
2 Select IP Address or Host Name .
3 Enter the IP address in dotted decimal notation or as a host name.
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4 Enter the server port number, from 1 to 65535.
The default port number is 88.
5 You can add a backup domain as a previous step.
6 Click Apply .
Network user authorized by SMB
1 Enter the domain that is used for SMB login.
2 Select IP Address or Host Name .
3 Enter the IP address in dotted decimal notation or as a host name.
4 Enter the server port number, from 1 to 65535.
The default port number is 139.
5 You can add a backup domain as a previous step.
6 Click Apply .
Note
User can add up to 6 alternate domains.
Network authorized user by LDAP
1 Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
2 Click Machine Settings and LDAP Server Setup .
3 Select IP Address or Host Name .
4 Enter the IP address in dotted decimal notation or as a host name.
5 Enter the server port number, from 1 to 65535.
The default port number is 389.
6 Enter Search Root Directory , the top search level of the LDAP directory tree.
7 Select Authentication method . Two options for LDAP server login.
Anonymous : This is used to bind with null password and login ID
(Password and login ID are grayed out in SWS).
Simple : This is used to bind with the login ID and password in SWS.
8 Check the box next to Append Root to Base DN for adding Base
DN to login name.
9 Select Match User’s Login ID to the following LDAP attribute
(options are CN, UID, or UserPrincipalName).
10 Enter your login name, password, maximum number of search results and search timeout.
Note
LDAP Referral : LDAP client will search referral server if the
LDAP server has no data to reply to query and if the LDAP server has a referral server.
11 Select Serach Name Order that you desire.
12 Check the box next to "From:" Field Security Options .
Note
This option is only provided if you have selected the Network authentication option in the user authentication setting. You may check this option if you want to search for information in a default email address group.
13 Click Apply .
Scanning originals and sending through email
(Scan to Email)
You can scan the originals and email the scanned image to several destinations from the machine by email.
Sending a scanned image to several destinations as an email attachment
1 Place the originals face up in the DADF. Or you can use the scanner glass for one sheet of paper.
2 Press Scan from the Main screen.
Note
If the authentication message shows, enter User Name and Password. This message shows only when the network administrator has set the authentication in SyncThru Web
Service
3 Press Scan to Email .
4 Set the scan features in the Advanced , Image , or Output tabs.
5 Press the Basic tab to enter the email address.
• From : Sender's address. Touch From and then the keyboard pops up on the screen. Use the pop up keyboard to enter your email addresses. Or you can use Local and Global to enter the
• To / Cc / Bcc : Recipient's email address manually with the pop up keyboard, or by pressing Local or Global . Local or Global addresses are pre-loaded address lists from your computer or the
LDAP server which is configured at Web UI. (Page 7.5)
• Subject : Title of email.
• Message : Enters the text which will be as the contents of the email. The maximum size is 1KB.
Note
To delete previously entered contents, press Remove All .
6 Set the scan quality by Duplex and Resolution .
• Duplex : Sets this option for originals that are printed on one side only, or on both sides.
• Resolution : Sets the scanning resolution by pressing left/right arrows.
7 Press the Start button to scan and send the file.
Note
While the machine is sending an email, you cannot do the copy job either sending a fax.
Setting up an e-mail account
To scan and send an image as an email attachment, you need to set up network parameters using SyncThru™ Web Service.
1 Turn your networked computer on and open the web browser.
2 Enter your machine's IP address as the URL in a browser.
3 Click Go to access the SyncThru Web Service .
4 Click Machine Settings > E-mail Setup .
5 Select IP Address or Host Name .
6 Enter the server address in dotted decimal notation or a host name.
7 Enter the server port number, from 1 to 65535.
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The default port number is 25.
8 Check the box next to SMTP Requires Authentication to require authentication.
9 Enter the SMTP server login name and password.
10 Click Apply .
Note
If the authentication method of SMTP server is
POP3beforeSMTP, check the box next to SMTP Requires
POP3 Before SMTP Authentication .
a.Enter the IP address in dotted decimal notation or as a host name. b.Enter the server port number, from 1 to 65535. The default port number is 25.
Storing email addresses
There are two kinds of email addresses - Local on your machine's memory and Global on the LDAP server - which differ depending on where they are stored. Local is that email addresses are stored in the machine's memory, and Global is that email addresses are stored in the certain (LDAP) server.
Through the SyncThru Web Service , you can easily enter and store email addresses from your computer.
Individual
1 Turn your networked computer on and open the web browser.
2 Enter your machine's IP address as the URL in a browser.
3 Click Go to access the SyncThru Web Service .
4 Click Machine Settings > E-mail Setup > Individual Address
Book . Then the screen shows Individual Address Book on the right side of the screen.
5 Click Add .
6 When the Add E-Mail screen appears, select the Index number, enter User Name and E-mail Address .
7 Click Apply .
8 Check if the emails are correctly stored and listed on your machine by pressing Local > the Individual tab.
Group
1 Access to the SyncThru Web Service from your computer.
2 Make sure you have configured Individual Address Book .
3 Click Machine Settings > E-mail Setup > Group Address Book .
Then the screen shows Group Address Book on the right side.
4 Click Add .
5 Select the Group number and enter Group Name .
6 Select email addresses by clicking the check boxes.
7 Click Apply .
8 Check if the email addresses are correctly stored and listed on your machine by pressing Group .
Global
Email addresses which are stored in Global in your machine are processed by the LDAP server.
1 Turn your networked computer on and open the web browser.
2 Enter your machine's IP address as the URL in a browser.
3 Click Go to access the SyncThru Web Service .
4 Click Machine Settings > LDAP Server Setup . Then the LDAP
Server screen shows on the right side.
5 Enter IP Address or Host Name or Host Name and LDAP server and Port .
6 Enter optional information.
7 Click Apply .
Note
The LDAP server administrator must store the email address data. The method of storing is varies depending on the server and the operating systems.
Entering email addresses by the address book
Once you have stored the frequently used addresses into the address book, you can simply enter email addresses.
1 Press Local or Global from the Basic tab of Scan to Email .
The search window shows.
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2 Press the initial alphabet key of the address you are looking for. Or press Search to specify the search criteria.
When the search is completed, the screen displays the search results.
3 Press From and enter your email address and press OK .
4 Select the address you want in the right-hand pane, and the press
To , Cc or Bcc in the left-hand pane.
5 Press Apply . Keep selecting addresses as many as you want.
6 Press OK .
Entering email addresses by the keyboard
When you press the input field in the From, To, Cc, or message input field, the keyboard shows on the display screen.
The following explanation is the example that you are entering
1 Press From in the Basic tab of the Scan to Email .
2 Press a , b , c , d , e , f , g .
3 Press @ .
4 Press a , b , c .
5 Press .
and press c , o , m .
Note
To enter contents in other fields, press keyboard.
6 Press OK after finishing all the contents.
on the
Scanning originals and sending via NetScan
You can scan an image on the machine via the Network Scan program which is installed in your networked computer.
Preparation for network scanning
Make sure the printer software is installed on your computer using the
Printer Software CD-ROM, since the printer software and should include the Network Scan
program. See page 3.2 for detailed information on
installation steps.
1 In Windows, select Start > Programs > Samsung Network Printer
Utilities > Network Scan > Network Scan .
The Samsung Network Scan Manager window opens.
2 Click the Add Device button.
3 Click Next .
4 Select Connect to this scanner and enter the IP address of your machine.
Or select Browse for a scanner. (recommended) to show a list of scanners on your network.
5 Click Next .
6 Select your machine from the list and enter a name, user ID, and
PIN (Personal Identification Number) for the machine.
Note
• The model name of your machine is automatically entered as the scanner name, but it can be changed upon your need.
• The ID can be entered up to 8 characters. The first character must be a letter.
• The PIN must be of 4 digits.
7 Click Next .
8 Click Finish .
Your machine is added to the scanner list of the Network Scan program and you can now scan images through the network.
Note
You can change the scanner properties of your machine and the scan settings from the Samsung Network Scan Manager window. Click Properties and set the options in each tab.
Scanning and sending via NetScan
1 Make sure that your machine and the computer are connected to a network and Samsung Network Scan Manager is running on the computer.
2 Place the originals face up in the DADF. Or you can place a single original document face down on the scanner glass.
7 .6
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3 Press Scan from the Main screen.
Note
If the authentication message shows, enter User Name and Password. This message shows only when the network administrator has set the authentication in SyncThru Web
Service
4 Press NetScan .
5 When the authentication message pops up, enter ID and
Password . ID and Password that are which you have entered during the configuration of the Network Scan
When login is completed, the screen shows the NetScan server address which is the networked computer. Additionally, this shows
Application list that is configured in Samsung Network Scan
Manager .
6 Select one from the application list and press Select .
7 Press Start on the control panel to start scanning.
8 The original will be scanned and sent to your computer.
Scanning originals and sending via SMB/ FTP
(Scan to Server)
You can scan an image and send it to a total of 5 destinations via the SMB or FTP.
Preparation for scanning to SMB/FTP
Select the folder and share it with the machine in order to receive the scanned file.
Note
The next steps are for SMB server setting using SyncThru Web
Service , and the setting for FTP server is the same as SMB.
Apply the same steps for setting up the FTP server.
1 Turn your networked computer on and open the web browser.
2 Enter your machine's IP address as the URL in a browser.
3 Click Go to access the SyncThru Web Service .
4 Click Machine Settings > SMB Setup > Server List . The Server
List is then displayed on the right side of the screen.
5 Click Add .
6 Select the index number from 1 to 20.
7 Enter a name in Alias for the Setup for the corresponding Server
List entry. This name will be displayed on your machine.
8 Select IP Address or Host Name .
9 Enter the server address in dotted decimal notation or a host name.
10 Enter the server port number, from 1 to 65535.
The default port number is 139.
11 Enter the share name of the server.
12 Put a check mark next to in Anonymous if you want to allow the
SMB server to be accessed by unauthorized persons.
By default, this is unchecked.
13 Enter the login name and password.
14 Enter the domain name of the SMB server.
15 Enter the location for storing the scanned image. This is the location
16 Click Apply .
Scanning and sending to SMB/FTP server
1 Press Scan from the Main screen.
Note
If the authentication message shows, enter User Name and Password. This message shows only when the network administrator has set the authentication in SyncThru Web
Service
2 Press Scan to Server .
3 Place the originals face up in the DADF. Or you can place a single original document face down on the scanner glass.
4 Adjust the document settings in the Image tab.
5 Select Duplex and Resolution in the Basic tab.
6 Press Scan to Server to show the SMB server list you entered in the SyncThru Web Service .
7 Select the destination SMB server.
Note
You can select up to five destinations using both of SMB or
FTP servers.
8 Press Start on the control panel.
The machine begins scanning and then sends the scanned image to the specified server.
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Changing the scan feature settings
This part explains how to adjust the document settings for each scan job, such as resolution, duplex, original size, type, color mode, darkness, and more. The options you change will be maintained for a certain time, but after that period, the options will be reset to default values.
Duplex
This feature especially applies when the original documents to be scanned are two-sided. You can select whether the machine scans only one side of the paper or both sides of the paper.
Press Scan > Scan to Email (Or Scan to Server ) > the Basic tab >
Duplex . Use left/right arrows to toggle the values.
Original Size
You can specify the scanning area on the originals by selecting the predefined size, or putting in the margin value or Auto . If you set this option to Auto , the machine senses and determines the size of the original.
Press Scan > Scan to Email (Or Scan to Server ) > the Advanced tab
> Original Size . Use up/down arrows to go to the next screen. Select the appropriate option and press OK .
• 1 Sided : For originals that are printed on one side only.
• 2 Sided : For originals that are printed on both sides.
• 2 Sided, Rotate Side 2 : For originals that are printed on both sides. But the back is rotated 180 degrees.
Note
To use 2 Sided and 2 Sided, Rotate Side 2 , you have to load the originals on the DADF. Because, if the machine can not detect the original on DADF, automatically changes the option to
1 Sided .
Resolution
You can adjust document resolution.
Press Scan > Scan to Email (Or Scan to Server ) > the Basic tab >
Resolution . Use left/right arrows to toggle the values. The higher value you select the clear result you get. But the scanning time may take longer.
Original Type
You can set the original document type in order to enhance the quality of a document being scanned.
Press Scan > Scan to Email (Or Scan to Server ) > the Image tab >
Original Type . Select the appropriate option and press OK .
Commonly, 100 dpi , 200 dpi and 300 dpi resolution are available only when Color Mode is set to Color or Gray . The following table shows detailed information feature, resolution and file format options.
Feature
Scan to Email
NetScan
Resolution (dpi)
100, 200, 300, 400,
600
File Format
PDF, Single-Page
TIFF, Multi-Page TIFF,
JPEG
PDF, TIFF, JPEG
Scan to Server
100, 200, 300, 400,
600
100, 200, 300, 400,
600
PDF, Single-Page
TIFF, Multi-Page TIFF,
JPEG
• Text : For originals that have text or line art.
• Text/Photo : For originals that have both text and photographs together.
• Photo : For originals that are continuous tone photographs.
Color Mode
Use this option to scan the original in Mono , Gray or Color mode.
Press Scan > Scan to Email (Or Scan to Server ) > the Image tab >
Color Mode . Select the appropriate option and press OK .
• Color : Uses color to display an image. 24 bits per pixel, 8 bits for each RGB, is used for 1 pixel.
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• Gray : Uses the black gradation to display an image. 8 bits per pixel.
• Mono : Displays an image in black and white. 1 bit per pixel.
Note
When you set Color Mode to Gray , the Quality option is grayed out.
Scan Preset
This feature allows you to use optimized settings for your specific scan job.
Press Scan > Scan to Email (Or Scan to Server ) > the Output tab >
Scan Preset .
Darkness
You can select the degree of darkness of the scanned output. If your original document is light or faded, press the right arrow to make the output darker.
Press Scan > Scan to Email (Or Scan to Server ) > the Image tab >
Darkness . Press right arrow to enhance the darkness degree then, press
OK .
Erase Background
You can lighten, reduce or deletes the dark background from scanning colored paper or newspaper originals.
Press Scan > Scan to Email (Or Scan to Server ) > the Image tab >
Erase Background . Select On and press OK .
Scan to Edge
You can set the machine to scan full size of a page as it is. Usually, the machine scans a page except edges, which means the margin, especially when you do the copy job with certain sized paper in the tray.
But if you scan and sent it right away via the network, as the file, the machine does not need to exclude the edges from the originals.
Press Scan > Scan to Email (Or Scan to Server ) > the Image tab >
Scan to Edge . Select On and press OK .
Quality
You can use this option to produce a high quality document. Higher quality you select a larger file size you get.
Press Scan > Scan to Email (Or Scan to Server ) > the Output tab >
Quality .
• Sharing and Printing : Produces a small-sized file for normal quality documents.
• High Quality Printing : Set this option for high quality output with the largest file size.
• Archival Record : For the electronic file which is of the smallest file size of the output.
• OCR : Produces scanned output for OCR software. You can expect the highest quality images.
• Simple Scan : Used for a simple document with text only. The file size of output is small.
• Custom : Applies the current scan settings that you have chosen.
File Format
You can select the file format before you proceed with the scanning job.
Press Scan > Scan to Email (Or Scan to Server ) > the Output tab > File
Format .
• PDF : Scans originals in PDF format.
• Single-Page TIFF : Scans the originals in TIFF (Tagged Image File
Format), and several originals are scanned as an each individual
TIFF file.
• Multi-Page TIFF : Scans originals in TIFF (Tagged Image File
Format), but several originals are scanned as one file.
• JPEG : Scans original in JPEG format.
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