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9
Using USB flash memory
This chapter explains how to use an USB memory device with your machine.
This chapter includes:
•
•
•
Plugging in an USB memory device
•
Scanning to an USB memory device
•
•
Changing the scan feature settings
•
Printing from a USB memory device
About USB memory
USB memory devices are available with a variety of memory capacities to give you more room for storing documents, presentations, downloaded music and videos, high resolution photographs, or whatever other files you want to store or move.
You can do the following on your machine using an USB memory device:
• Scan documents and save them on an USB memory device.
• Print data stored on an USB memory device.
• Format the USB memory device.
Understanding the USB screen
To use the USB memory device, press USB on the Main screen. If the screen displays an other menu, press ( ) to go to the Main screen.
Press USB Format , USB Print or Scan to USB .
• USB Format : You can delete image files stored on an USB memory device one by one or all at once by reformatting the device.
• USB Print : You can directly print files stored on an USB memory device. You can print TIFF, BMP, JPEG, PDF, and PRN files.
• Scan to USB : You can specify image size, file format, or color
mode for each scanning to USB job. (Page 9.2)
Plugging in an USB memory device
The USB memory port on the side of your machine is designed for
USB V1.1 and USB V2.0 memory devices.
You must use an authorized USB memory device with an A plug type connector.
Use only a metal/shielded
USB memory device.
Note
There are two USB plug types.
Note
When an USB memory is inserted into the USB memory port on your machine, USB icon shows on the display screen.
9 .1
<Using USB flash memory>
Insert an USB memory device into the USB memory port on the side of your machine.
Basic tab
Scan to USB
Cautions
• Do not remove the USB memory device while the machine is in operation, or writing to or reading from USB memory. This may damage your machine.
• If your USB memory device has certain features, such as security settings and password settings, your machine may not automatically detect it. For details about these features, see the device’s User’s Guide.
Scanning to an USB memory device
You can scan a document and save the scanned image onto a USB memory device. When you scan a document, the machine uses the default settings such as the resolution. You can also customize your own
Scanning
1 Insert an USB memory device into the USB memory port on the rear side of your machine.
2 Place the originals face up in the DADF. Or place a single original
face down on the scanner glass. (Page 4.1)
3 Press USB from the Main screen.
4 Press the Scan to USB .
5
Select the appropriate option. (Page 9.3)
6 Press OK .
7 Press Start on the control panel to begin scanning.
8 After scanning is complete, you can remove the USB memory device from the machine.
• Name : The folder names on the USB memory device.
• Date : Tha date which folders are made.
• Select : Selects the folder which has been chosen from the Name.
• New Folder : Makes a new folder on the USB memory device.
• Detail : Views the details of currently selected folder or file.
• Rename : Renames the folder or file name.
• Delete : Deletes the folder on the USB memory device.
• Duplex : Selects whether the machine scans on one side of the paper ( 1 Sided ), both sides of the paper ( 2 Sided ), or both sides of paper but back is rotated 180 degrees ( 2 Sided, Rotate Side 2 ).
• Resolution : Selects the scanning resolution value.
• File Name : Names a file before you scan a document by just clicking this field.
• Back : Returns to the previous screen.
Advanced tab
• Original Size
: Sets the originals to a specific fixed size. (Page 9.3)
• Back : Returns to the previous screen.
9 .2
<Using USB flash memory>
Image tab
• Original Type : Selects whether the original is text, text/photo or
• Color Mode : Selects the color options of the scan output. If the original is color and you want to scan in color, press Color Mode .
• Darkness : Adjusts the degree of darkness of the scan output. Use
left/right arrow to adjust the values. (Page 9.4)
• Erase Background : Erases backgrounds like paper patterns.
• Scan to Edge
: Scans originals from edge-to-edge. (Page 9.4)
• Back : Returns to the previous screen.
Output tab
Changing the scan feature settings
This part explains how to adjust the document settings for each scan job, such as resolution, duplex, original size, type, color mode, darkness, and more. The options you change will be maintained for a certain time, but after that period, the options will be reset to default values.
Duplex
This feature especially applies when the original documents to be scanned are two-sided. You can select whether the machine scans only one side of the paper or both sides of the paper.
Press USB > Scan to USB > the Basic tab > Duplex . Use left/right arrows to toggle the values.
• 1 Sided : For originals that are printed on one side only.
• 2 Sided : For originals that are printed on both sides.
• 2 Sided, Rotate Side 2 : For originals that are printed on both sides. But the back is rotated 180 degrees.
Note
To use 2 Sided and 2 Sided, Rotate Side 2 , you have to load the originals on the DADF. Because, if the machine can not detect the original on DADF, automatically changes the option to
1 Sided .
Resolution
You can adjust document resolution.
Press USB > Scan to USB > the Basic tab > Resolution . Use left/right arrows to toggle the values. The higher value you select the clear result you get. But the scanning time may take longer.
• Quality
: Adjusts the scan quality of the scan output. (Page 9.4)
• Scan Preset : Automatically changes some scan options such as file format, resolution, and more. You can adjust options to fit each
• File Format
: Selects the file format of the scan output. (Page 9.5)
• File Policy : You can choose the policy for generating file name
before you proceed with the scan job through USB. (Page 9.5)
• Back : Returns to the previous screen.
Original Size
The machine senses and determines the size of the original.
Press USB > Scan to USB > the Advanced tab > Original Size . Use up/ down arrows to go to the next screen. Select the appropriate option and press OK .
9 .3
<Using USB flash memory>
Original Type
You can set the original document type in order to enhance the quality of a document being scanned.
Press USB > Scan to USB > the Image tab > Original Type . Select the appropriate option and press OK .
• Text : For originals that have text or line art.
• Text/Photo : For originals that have both text and photographs together.
• Photo : For originals that are continuous tone photographs.
Color Mode
Use this option to scan the original in Mono , Gray or Color mode.
Press USB > Scan to USB > the Image tab > Color Mode . Select the appropriate option and press OK .
Press USB > Scan to USB > the Image tab > Darkness . Press right arrow to enhance the darkness degree then, press OK .
Erase Background
You can lighten, reduce or deletes the dark background from scanning colored paper or newspaper originals.
Press USB > Scan to USB > the Image tab > Erase Background . Select
On and press OK .
Scan to Edge
You can set the machine to scan full size of a page as it is. Usually, the machine scans a page except edges, which means the margin, especially when you do the copy job with certain sized paper in the tray.
But if you scan and sent it right away via the network, as the file, the machine does not need to exclude the edges from the originals.
Press USB > Scan to USB > the Image tab > Scan to Edge . Select On and press OK .
Quality
You can use this option to produce a high quality document. Higher quality you select a larger file size you get.
Press USB > Scan to USB > the Output tab > Quality .
• Color : Uses color to display an image. 24 bits per pixel, 8 bits for each RGB, is used for 1 pixel.
• Gray : Uses the black gradation to display an image. 8 bits per pixel.
Scan Preset
This feature allows you to use optimized settings for your specific scan job.
Press USB > Scan to USB > the Output tab > Scan Preset .
• Mono : Displays an image in black and white. 1 bit per pixel.
Darkness
You can select the degree of darkness of the scanned output. If your original document is light or faded, press the right arrow to make the output darker.
• Sharing and Printing : Produces a small-sized file for normal quality documents.
• High Quality Printing : Set this option for high quality output with the largest file size.
• Archival Record : For the electronic file which is of the smallest file size of the output.
9 .4
<Using USB flash memory>
• OCR : Produces scanned output for OCR software. You can expect the highest quality images.
• Simple Scan : Used for a simple document with text only. The file size of output is small.
• Custom : Applies the current scan settings that you have chosen.
File Format
You can select the file format before you proceed with the scanning job.
Press USB > Scan to USB > the Output tab > File Format .
• PDF : Scans originals in PDF format.
• Single-Page TIFF : Scans the originals in TIFF (Tagged Image File
Format), and several originals are scanned as an each individual
TIFF file.
• Multi-Page TIFF : Scans originals in TIFF (Tagged Image File
Format), but several originals are scanned as one file.
• JPEG : Scans original in JPEG format.
• BMP : Scans original in BMP format.
Note
The file format JPEG cannot be selected if Mono has been selected for Color Mode .
File Policy
You can choose the policy for generating file name before you proceed with the scan job through USB. If the USB memory already has the same name when you entered a new file name, you can rename or overwrite it.
Press USB > Scan to USB > the Output tab > File Policy .
Printing from a USB memory device
You can directly print files stored on a USB memory device. You can print
TIFF, BMP, JPEG, PDF and PRN files.
Direct Print option supported file types:
• PRN: Only files created by provided driver with your machine are compatible.
• PRN files can be created by selecting the Print to file check box when you print a document. The document will be saved as a PRN file, rather than printed on paper. Only PRN files created in this fashion can be printed directly from USB memory. See Software section to learn how to create a PRN file.
• BMP: BMP Uncompressed
• TIFF: TIFF 6.0 Baseline
• JPEG: JPEG Baseline
• PDF: PDF 1.4 and below
To print a document from a USB memory device:
1 Insert a USB memory device into the USB memory porton the rear side of your machine.
Your machine automatically detects the device and reads data stored on it.
2 Press USB from the Main screen.
3 Use up/down arrows until the file you want appears. Select the file name.
If there is a folder, select folder name and press Select .
4 Press USB Print .
5 Press Start on the control panel to begin printing
• Rename : If the USB memory already has the same name when you entered a new file name, the file will be saved as a different name that is automatically programmed.
• Overwrite : You can set the machine to delete previous job information on USB as you store new job information.
9 .5
<Using USB flash memory>
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