Preface
Thank you for purchasing e-STUDIO3511/4511, e-STUDIO350/450, or e-STUDIO230/280
Multifunctional Digital Systems. This Guide provides instructions on how to use TopAccess in user mode for remote device management. Read this guide before operating the e-STUDIO3511/4511, e-STUDIO350/450, or e-STUDIO230/280 and keep it within easy reach to aid you in configuring a system environment that makes best of the e-STUDIO’s functions.
About This Guide
This manual describes how to operate the remote device management functions using the
TopAccess user functions.
Conventions
•
The term “this equipment” in this manual refers to the e-STUDIO3511/4511, e-STUDIO350/450, or e-STUDIO230/280.
•
The term “e-Filing” in this manual is an abbreviation of “electronic filing”.
About Other Manuals
Other guides are included in the User Documentation CD-ROM provided with this system:
Printing Guide— explains how to install user software for the printer functions, including how to set up and manage print jobs from Microsoft Windows, Apple Mac OS, and UNIX computers.
Network Administrator’s Guide— explains the basic configuration and administration of the equipment in supported platform and network environments. It also includes guidelines for setting up network servers to provide various network services.
e-Filing Guide—explains how to operate the e-Filing features by using the TWAIN driver, File
Downloader and e-Filing web utility.
Network Fax Guide—explains how to use the network fax features that enable users to operate fax and internet fax sending from a client computer via network.
Network Operator’s Guide — Preface 5
Table of Contents
SOFTWARE LICENSE AGREEMENT ...........................................................2
TRADEMARKS AND COPYRIGHT................................................................4
Preface ...........................................................................................................5
About This Guide ....................................................................................................5
Conventions ......................................................................................................5
About Other Manuals..............................................................................................5
Table of Contents ...........................................................................................6
1. Overview ...........................................................................................................9
Features and Functions................................................................................10
2. TopAccess End-User Mode...........................................................................11
TopAccess Overview....................................................................................12
Accessing TopAccess End-User Mode ........................................................13
TopAccess Web Site ............................................................................................14
Checking Device Status ...............................................................................16
Managing Jobs .............................................................................................17
Managing Print Jobs .............................................................................................17
Displaying Print Jobs.......................................................................................17
Deleting a Print Job.........................................................................................18
Releasing a Print Job......................................................................................18
Managing Fax/Internet Fax Jobs ..........................................................................19
Displaying Fax/Internet Fax Jobs....................................................................19
Deleting a Fax Transmission Job....................................................................20
Managing Scan Jobs ............................................................................................21
Displaying Scan Jobs......................................................................................21
Deleting a Scan Job........................................................................................22
Displaying Job Logs .....................................................................................23
Displaying Print Job Logs .....................................................................................23
Displaying Transmission Journals ........................................................................24
Displaying Reception Journals .............................................................................25
Displaying Scan Job Logs ....................................................................................26
Managing Templates ....................................................................................27
Registering Private Template Groups...................................................................27
Setting Group Information ...............................................................................27
Setting Group Password .................................................................................29
Resetting Group Information...........................................................................31
Registering Private Templates..............................................................................33
Registering or Editing Private Templates........................................................33
Panel Setting .............................................................................................40
Destination Setting ....................................................................................40
Internet Fax Setting ...................................................................................47
Fax Setting ................................................................................................48
Email Setting .............................................................................................50
Save as file Setting....................................................................................51
Box Setting ................................................................................................53
Scan Setting ..............................................................................................53
Setting Template Password ............................................................................55
Resetting Private Templates ...........................................................................58
Displaying Public Templates.................................................................................61
Managing Address Book ..............................................................................63
Managing Contacts in the Address Book..............................................................63
6 Network Operator’s Guide — Table of Contents
Adding, Editing, or Deleting Contacts Manually ..............................................63
Adding New Contact from the LDAP Server ...................................................67
Managing Groups in the Address Book ................................................................69
Managing Mailboxes.....................................................................................72
Setting Up an Open Mailbox.................................................................................73
MailBox Setting ...............................................................................................76
Destination Setting..........................................................................................77
Internet Fax Setting.........................................................................................77
Relay End Terminal Report.............................................................................77
Email Setting ...................................................................................................78
Save as file Setting .........................................................................................78
Box Setting......................................................................................................78
Deleting an Open Mailbox ....................................................................................79
Managing Counters ......................................................................................81
Displaying the Total Counter ................................................................................81
Displaying the Department Counter......................................................................81
3. Troubleshooting .............................................................................................85
TopAccess Errors .........................................................................................86
TopAccess Error Messages..................................................................................86
Print Job Status Messages .............................................................................86
Transmission/Reception Journal Status Messages ........................................86
Scan Job Status Messages.............................................................................91
4. INDEX ..............................................................................................................97
Network Operator’s Guide — Table of Contents 7
8 Network Operator’s Guide — Table of Contents
1. OVERVIEW
Network Operator’s Guide — 1. Overview 9