Managing Templates. Toshiba e-STUDIO 230/280, e-STUDIO 350/450, e-STUDIO 3511/4511
Below you will find brief information for Multifunctional Digital Systems e-STUDIO 3511/4511, Multifunctional Digital Systems e-STUDIO 350/450, Multifunctional Digital Systems e-STUDIO 230/280. The e-STUDIO 3511/4511, e-STUDIO 350/450, and e-STUDIO 230/280 are powerful and versatile multifunction devices that can be used for a variety of tasks, including printing, scanning, copying, and faxing. These devices are designed for businesses of all sizes and can help to improve productivity and efficiency. The e-STUDIO 3511/4511, e-STUDIO 350/450, and e-STUDIO 230/280 are also network-ready, so you can easily connect them to your network and share them with other users.
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Managing Templates
Templates contain preset information for the operation of the copiers, scans, and fax and Internet
Fax transmissions so that users can perform these operations easily by selecting the template button on the Touch Panel Display.
Templates are stored in groups. There are up to 200 private template groups and one public group. Each group can contain up to 60 templates.
Templates in the public group are created and maintained by the administrator. The public group can be accessed by all users, but some of the templates may be designed for specific purposes and have passwords assigned to them. For more information about setting up the public templates, see the Network Administrator’s Guide.
Templates in private template groups are based on particular group profiles. Private groups can be assigned passwords. You can also assign passwords to individual templates. If it has no password assigned at either the template or group level, a “private” template is accessible to all users.
In practice, you may not need to create templates or groups yourself. The administrator and other users may have set up all the templates you need for your work. Before creating any template, look on your system to see what templates are available.
When users set up the templates and template group for the first time, you must first create a template group according to how templates are grouped, and then register the template that you require.
P.27 "Registering Private Template Groups"
P.33 "Registering Private Templates"
In addition, you can also display the templates list registered in the public group.
P.61 "Displaying Public Templates"
SUPPLEMENT:
•
Templates can be managed using the Touch Panel Display. For managing templates from the Touch Panel Display, please see the Operator’s Manual for Basic
Function.
Registering Private Template Groups
Before registering private templates, you have to register the private template group. You can classify the private templates according to every department, every user, and a use by registering the private template groups.
Also each private template group can be protected by the password.
P.27 "Setting Group Information"
P.31 "Resetting Group Information"
Setting Group Information
You can define up to 200 private template groups. To define the private template groups, you can specify the group name, owner, and email notification setting.
Setting a private template group information
1.
Click the Registration tab and the Template menu.
• The Template menu page is displayed.
Network Operator’s Guide — Managing Templates 27
2.
Click the “Undefined” group name link to define a new private template group, or click the group name link that has been defined to edit the private template group information.
SUPPLEMENTS:
• If you select the private template group that has not been defined, the
Group Properties page is displayed. Skip to step 5.
• If you select the defined private template group that is not protected by a password, the Private Templates page is displayed. Skip to step
4.
• If you select the defined private template group that is protected by a password, the Input Group Password page is displayed. Go to the next step.
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You can display only defined private template groups by clicking on the “Defined
Groups” link. The page displays all 200 private template groups in default page view.
•
If you know which private template group you want to define or edit, click the number of the private template group in the “Jump to” links.
3.
When the Input Group Password page is displayed, enter the
5-digit password for the selected private template group and click [OK].
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• The Private Templates page is displayed.
Network Operator’s Guide — Managing Templates
4.
Click [Edit] to define or edit the group information.
• The Group Properties page is displayed.
5.
Enter the items below as desired.
Number — Displays the number of the private template group.
Name — Enter the name of the private template group.
User Name — Enter the owner name of the private template group.
Notification — Enter the default email address where the notification will be sent. The email address entered here will be displayed in the Panel Settings page and can be selected for the destination of the notifications when creating a private template in this group.
6.
Click [Save] to apply changes.
7.
You can continue setting the group password, or registering or editing templates in the group, as required.
P.33 "Registering Private Templates"
Setting Group Password
To set the group password, you must register the private template group first. You can set the password for the group that you have already registered.
Network Operator’s Guide — Managing Templates 29
Setting the group password
1.
Click the Registration tab and the Template menu.
• The Template menu page is displayed.
2.
Click the group name link that you want to set or to modify the group password.
SUPPLEMENTS:
• If you select the private template group that is not protected by a password, the Private Templates page is displayed. Skip to step 4.
• If you select the private template group that is protected by a password, the Input Group Password page is displayed. Go to the next step.
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You can display only defined private template groups by clicking on the “Defined
Groups” link. The page displays all 200 private template groups in default page view.
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If you know which private template group you want to define or edit, click the number of the private template group in the “Jump to” links.
3.
When the Input Group Password page is displayed, enter the
5-digit password for the selected private template group and click [OK].
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• The Private Templates page is displayed.
Network Operator’s Guide — Managing Templates
4.
Click [Change Password] to set the password for the private template group.
• The Change Group Password page is displayed.
5.
Enter the old password in the Old Password field, and new password in the New Password and Retype Password fields.
• You can only use 5-digit numbers for the password.
• If the password has not been set to the group, leave the Old Password field blank.
• Leaving the New Password and Retype Password field blank releases password protection for the group.
6.
Click [Save].
• The confirmation dialog box appears.
7.
Click [OK].
• The group password is set or modified.
Resetting Group Information
You can reset the group information that you no longer require and turn it to an undefined group.
Network Operator’s Guide — Managing Templates 31
NOTE:
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If you reset the group information, all private templates registered in the group will be deleted.
Resetting group information
1.
Click the Registration tab and the Template menu.
• The Template menu page is displayed.
2.
Click the group name link that you want to reset.
SUPPLEMENTS:
• If you select the private template group that is not protected by a password, the Private Templates page is displayed. Skip to step 4.
• If you select the private template group that is protected by a password, the Input Group Password page is displayed. Go to the next step.
•
You can display only defined private template groups by clicking on the “Defined
Groups” link. The page displays all 200 private template groups in default page view.
•
If you know which private template group you want to define or edit, click the number of private template group in the “Jump to” links.
3.
When the Input Group Password page is displayed, enter the
5-digit password for the selected private template group and click [OK].
32 Network Operator’s Guide — Managing Templates
• The Private Templates page is displayed.
4.
Click [Reset].
• The confirmation dialog box appears.
5.
Click [OK].
• The group information is reset.
Registering Private Templates
In each private template group, you can create up to 60 templates. To define the private template, specify the panel settings that will be displayed in the Touch Panel Display and agent settings. Each private template can also be protected by a password.
P.33 "Registering or Editing Private Templates"
P.55 "Setting Template Password"
P.58 "Resetting Private Templates"
Registering or Editing Private Templates
Each template can be created in combination of following agents:
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Copy template can be combined with the Save as file or Store to e-Filing agent.
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Fax/Internet Fax template can be combined with the Save as file agent.
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Scan template can be created with up to two agents in combination of the Save as file, Email, and Store to e-Filing agents.
Registering or editing a private template
1.
Click the Registration tab and the Template menu.
• The Template menu page is displayed.
Network Operator’s Guide — Managing Templates 33
2.
Click the group name link where you want to register or edit the private template.
SUPPLEMENTS:
• If you select the private template group that is not protected by a password, the Private Templates page is displayed. Skip to step 4.
• If you select the private template group that is protected by a password, the Input Group Password page is displayed. Go to the next step.
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You can display only defined private template groups by clicking on the “Defined
Groups” link. The page displays all 200 private template groups in default page view.
•
If you know which private template group you want to define or edit, click the number of the private template group in the “Jump to” links.
3.
When the Input Group Password page is displayed, enter the
5-digit password for the selected private template group and click [OK].
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• The Private Templates page is displayed.
Network Operator’s Guide — Managing Templates
4.
From the templates list, click the “Undefined” icon to register a new template, or click defined icon to edit the template.
• If the templates list is displayed in the List view, click the “Undefined” template name to register new template, or click the defined template name to edit the template.
• If you select the private template that has not been defined, the Template Properties page to select agents is displayed. Skip to step 7.
• If you select the defined private template that is not protected by a password, the Template Properties page is displayed. Skip to step 6.
• If you select the defined private template that is protected by a password, the Input Template Password page is displayed. Go to the next step.
SUPPLEMENTS:
•
You can change the template list view by clicking on either “Panel View” or “List
View”.
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If you know which private template you want to define or edit, click the number of the private template in the “Jump to” links.
Network Operator’s Guide — Managing Templates 35
5.
When the Input Template Password page is displayed, enter the 5-digit password for selected private template and click
[OK].
• The Template Properties page is displayed.
6.
Click [Edit] to define or edit the template properties.
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• The Template Properties page to select agents is displayed.
Network Operator’s Guide — Managing Templates
7.
Select agents and click [Select Agent].
You can select one of the following template:
Copy — Select this to create a copy template. Usually, this is selected to print copies as well as sending originals to other destinations. This agent can also be combined with the Save as file agent or Store to e-Filing agent.
Fax/Internet Fax — Select this to create a fax and Internet Fax transmission template. This agent can be combined with the Save as file agent.
Scan — Select this to create a scan template combined with the Email, Save as file, and Store to e-Filing agents. When you select this, select the agent from
“Email”, “Save as file”, or “Store to e-Filing”.
You can also additionally combine one of the following agents:
Email — Select this to add an email agent. This can be selected only when
“Scan” is selected. This agent can be combined with the Save as file agent or
Store to e-Filing agent.
Save as file — Select this to add a Save as file agent. This can be selected for any templates. This agent can be combined with another agent.
Store to e-Filing — Select this to add a Store to e-Filing agent. This can be selected only when “Copy” or “Scan” is selected. This agent can be combined with the Email agent or Save as file agent.
For e-STUDIO350/450 and e-STUDIO230/280:
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“Fax/Internet Fax” is available only when the Printer Kit and Scanner Upgrade Kit are installed, when the Printer/Scanner Kit is installed, or when the optional Fax unit is installed.
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“Scan”, “Email”, and “Save as file” are available only when the Printer Kit and Scanner
Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.
8.
Click each button displayed in the page to specify or edit the associated template properties.
Network Operator’s Guide — Managing Templates 37
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[Panel Setting] — Click this to specify the icon settings for the template.
[Destination Setting] — Click this to specify the document’s destination. This can be set only when creating the Fax/Internet Fax agent or Scan to Email agent.
[Internet Fax Setting] — Click this to specify how the document will be sent.
This can be set only when creating the Fax/Internet Fax agent.
[Fax Setting] — Click this to specify how the document will be sent. This can be set only when creating the Fax/Internet Fax agent.
[Email Setting] — Click this to specify how the document will be sent. This can be set only when creating the Scan to Email agent.
Network Operator’s Guide — Managing Templates
[Save as file Setting] — Click this to specify how the document will be stored in local hard disk or network folder. This can be set only when creating the Save as file agent.
[Box Setting] — Click this to specify how the document will be stored in the Box.
This can be set only when creating the Scan to e-Filing agent.
[Scan Setting] — Click this to specify how the document will be scanned. This can be set only when creating the Save as file agent, Scan to Email agent, and
Scan to e-Filing agent. This cannot be set when combining the Fax/Internet Fax agent.
9.
After configuring the desired template properties, click
[Save].
• The template properties are registered.
10.
The template has been registered or edited. You can click the
Template Groups link at the upper side of the page to return to the Template menu page.
Network Operator’s Guide — Managing Templates 39
— Panel Setting
In the Panel Settings page, specify how the icon for the template is displayed in the Touch Panel
Display, and the notification settings for the template.
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1) Picture
This indicates the icon that will be displayed in the Touch Panel Display. The icon is automatically designated according to the agent that you select.
2) Caption1
Enter the text that will be displayed next to the icon in the Touch Panel Display. You can enter up to 11 alphanumeric characters.
3) Caption2
Enter the text that will be displayed next to the icon in the Touch Panel Display. You can enter up to 11 alphanumeric characters.
4) User Name
Enter the owner name of the template.
5) Notification — Send email when an error occurs
Select this to send a notification message to the specified email address when an error occurs.
6) Notification — Send email when job is completed
Select this to send a notification message to the specified email address when a job is compeleted.
7) Notification — Email to
Select to send the notification message to the email address that is set to the public group, or enter an email address to which the notification message will be sent.
NOTE:
•
When you enable the Notification setting, make sure to set up the Email settings in the Email submenu page of the Setup menu in the TopAccess Administrator’s mode. For instructions on how to set up the Email settings, refer to the Network
Administrator’s Guide.
— Destination Setting
In the Recipient List page, you can specify the destinations to which the fax, Internet Fax, or
Scan to Email document will be sent.
When you are setting up the destinations for the Scan to Email agent, you can only specify the email addresses for the destinations.
Network Operator’s Guide — Managing Templates
NOTE:
When you are setting up the destinations for the Fax/Internet Fax agent, you can specify both fax numbers and email addresses for the destinations.
•
The optional Fax unit must be installed in this equipment to specify the fax numbers of the destinations.
For e-STUDIO350/450 and e-STUDIO230/280:
Specifying email addresses for the destinations is available only when the Printer Kit and
Scanner Upgrade Kit are installed, or the Printer/Scanner Kit is installed.
You can specify the recipients by entering their email addresses or fax numbers manually, selecting recipients from the address book, selecting recipient groups from the address book, or searching for recipients in the LDAP server.
P.41 "Entering the recipients manually"
P.42 "Selecting the recipients from the address book"
P.43 "Selecting the groups from the address book"
P.44 "Searching for recipients in the LDAP server"
P.46 "Removing the contacts from the recipient list"
Entering the recipients manually
By this method, you can add a recipient manually to the Recipient List.
1.
Click [Destination Setting] to open the Recipient List page.
2.
Click [New].
• The Contact Property page is displayed.
3.
Enter the email address or fax number of the recipient, in the
Destination field.
NOTE:
•
You can specify the fax number for the destination only when the optional Fax unit is installed.
4.
Click [OK].
• Entered recipient is added in the Recipient List page.
Network Operator’s Guide — Managing Templates 41
5.
Repeat step 2 to 4 to add all additional recipients that you require.
SUPPLEMENT:
•
You can remove the contacts that you added in the recipient list before submitting the destination settings.
P.46 "Removing the contacts from the recipient list"
6.
Click [Save].
• The contacts are added as the destinations.
Selecting the recipients from the address book
By this method, you can select recipients from the address book in this equipment.
1.
Click [Destination Setting] to open the Recipient List page.
2.
Click [Address Book].
• The Address Book page is displayed.
3.
Check the Email boxes of users you want to add as the Email recipients or Internet Fax recipients, and check the Fax boxes of users you want to add as the Fax recipients.
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NOTES:
•
When you are creating the Scan to Email template, only the Email check boxes are displayed in the Address Book page.
Network Operator’s Guide — Managing Templates
SUPPLEMENT:
•
You can specify the fax number for the destination only when the optional Fax unit is installed.
•
If you want to sort recipient list by a specific group, select the desired group name at the Group drop down box.
4.
Click [ADD].
• Selected recipients are added in the Recipient List page.
SUPPLEMENT:
•
You can remove the contacts that you added in the recipient list before submitting the destination settings.
P.46 "Removing the contacts from the recipient list"
5.
Click [Save].
• The contacts are added as the destinations.
Selecting the groups from the address book
By this method, you can select groups from the address book.
1.
Click [Destination Setting] to open the Recipient List page.
2.
Click [Address Group].
• The Address Group page is displayed.
Network Operator’s Guide — Managing Templates 43
3.
Check the Group boxes that contains the desired recipients.
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4.
Click [ADD].
• All recipients in the selected groups are added in the Recipient List page.
SUPPLEMENT:
•
You can remove the contacts that you added in the recipient list before submitting the destination settings.
P.46 "Removing the contacts from the recipient list"
5.
Click [Save].
• The contacts are added as the destinations.
Searching for recipients in the LDAP server
By this method, you can search for recipients in the registered LDAP server and in the address book.
1.
Click [Destination Setting] to open the Recipient List page.
2.
Click [Search].
Network Operator’s Guide — Managing Templates
• The Search Contact page is displayed.
3.
Select the directory service name that you want to search in the “Directory Service Name” field, and enter the search terms in the fields that you want to search.
SUPPLEMENTS:
•
If you select the model name of this equipment at the Directory Service Name drop down box, you can search for recipients in the address book of this equipment.
•
TopAccess will search for the recipients that match the entries.
•
Leaving the field blank allows wild card searching. (However, you must specify one of them.)
4.
Click [Search].
• TopAccess will start searching for recipients in the LDAP server and the Search Address List page will display the results.
5.
Check the Email boxes of users to add the Email recipients or
Internet Fax recipients, and check the Fax boxes of users to add the Fax recipients.
NOTE:
•
When you are creating the Scan to Email template, the ID check boxes are displayed in the Search Address List page.
•
You can specify the fax number for the destination only when the optional Fax unit is installed.
6.
Click [ADD].
• The selected recipients are added in the Recipient List page.
Network Operator’s Guide — Managing Templates 45
SUPPLEMENT:
•
You can remove the contacts that you added in the recipient list before submitting the destination settings.
P.46 "Removing the contacts from the recipient list"
7.
Click [Save].
• The contacts are added as the destinations.
Removing the contacts from the recipient list
1.
Check the check boxes of the contacts that you want to remove from the recipient list, and click [Delete].
• The selected contacts are removed from the recipient list.
46 Network Operator’s Guide — Managing Templates
— Internet Fax Setting
In the Internet Fax Setting page, you can specify the content of the Internet Fax to be sent.
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1) Subject
This sets the subject of the Internet Faxes. Select “Scanned from (Device Name) [(Template
Name)] (Date) (Time)” to automatically insert the subject or enter the desired subject in the field.
2) From Address
Enter the email address of the sender. When the recipient replies to received document, the message will be sent to this email address.
3) From Name
Enter the sender name of the Internet Fax.
4) Body
Enter the body message of the Internet Fax. You can enter up to 1000 characters (including spaces).
5) File Format
Only “TIFF-S” format can be selected.
6) Fragment Page Size
Select the size of the message fragmentation.
Network Operator’s Guide — Managing Templates 47
— Fax Setting
In the Fax Setting page, you can specify how the fax will be sent.
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1) Resolution
Select the resolution for sending faxes.
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Standard — Select the Standard mode as the resolution for originals with regular size text.
•
Fine — Select this to set the Fine mode as the resolution for originals with small text or detailed drawings.
•
Ultra Fine — Select this to set the Ultra-Fine mode as the resolution for originals with particularly small text or precision drawings.
2) Original Mode
Select the image quality mode for sending faxes.
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Text — Select the Text mode as the image quality mode appropriate for sending text originals.
•
Text/Photo — Select the Text/Photo mode as the image quality mode appropriate for sending originals containing both text and photos.
•
Photo — Select the Photo mode as the image quality mode appropriate for sending photo originals.
3) Exposure
Select the exposure for sending faxes.
Select “Auto” to automatically apply the ideal contrast, or adjust the contrast manually in 11 stages.
4) Transmission Type
Select the send mode.
•
Memory Transmit — Select the Memory TX mode to automatically send the document after it has been temporarily stored to memory. This mode is useful if you want to return original files immediately. You can also send the same originals to two or more remote
Faxes.
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Direct Transmit — Select the Direct TX mode to send the original as it is being scanned. This mode is useful if you want a confirm from the remote party. Originals are not stored to memory, and you can specify only one remote Fax at a time.
Network Operator’s Guide — Managing Templates
5) ECM
Enable or disable the ECM (Error Correction Mode) to automatically resend any portion of the document affected by phone line noise or distortion.
6) Line Select
Select whether specifying the line to be used.
•
OFF — Select not to specify the line to be used.
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LINE 1 — Select to use Line 1 for this Fax agent.
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LINE 2 — Select to use Line 2 for this Fax agent if installed.
7) Quality Transmit
Select this to send a document in the Quality TX mode. This feature sends a document at a slower speed than normal so the transmission will be less affected by line conditions.
8) SUB/SEP
Enter the SUB number or SEP number if you want to set the mailbox transmission.
9) SID/PWD
Enter the password for SUB or SEP if required.
10) Polling
Select this to set Polling communications.
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(Blank) — Select the blank field when you do not want to perform polling.
•
Transmit — Select this to perform Polling Reservation that allows users to store the document in the memory.
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Received — Select this to perform Turnaround Polling that allows users to poll another fax after transmitting documents to the remote Fax on the same phone call.
11) Password
Enter the 4-digit security code for the document to be stored or received.
12) Fax Number (Security)
When you select “Transmit” at the Polling drop down box, enter the security fax number that allows polling of stored document.
When you select “Received” at the Polling drop down box, enter the security fax number to poll the documents from remote Faxes.
13) Delayed Transmit
If you enable the delayed communications for this agent, enter the day and time to send a document.
14) Priority Transmit
Select whether the document will be sent prior to other jobs.
Network Operator’s Guide — Managing Templates 49
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— Email Setting
In the Email Setting page, you can specify the content of the Scan to Email document to be sent.
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1) Subject
This sets the subject of the Scan to Email documents. Select “Scanned from (Device Name)
[(Template Name)] (Date) (Time)” to automatically apply the subject, or enter the desired subject in the field.
2) From Address
Enter the email address of the sender. When the recipient replies, the message will be sent to this email address.
3) From Name
Enter the sender name of the Scan to Email document.
4) Body
Enter the body message of the Scan to Email documents. You can enter up to 1000 characters (including spaces).
5) File Format
Select the file format of the scanned image.
6) File Name
Enter the file name of scanned file that is attached to the email message.
7) Fragment Message Size
Select the size of the message fragmentation.
Network Operator’s Guide — Managing Templates
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— Save as file Setting
In the Save as file Setting page, you can specify how and where a scanned file will be stored.
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1) File Format
Select the file format for scanned file will be stored.
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Multi page TIFF — Select this to save a scanned image as a Multi-page TIFF file.
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TIFF-S — Select this to save a scanned image as a Single-page TIFF file.
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PDF — Select this to save scanned images as a PDF file.
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JPEG — Select this to save scanned images as a JPEG file. (Only for e-STUDIO3511/
4511)
2) Quality
Select the quality of the scanned file to be stored.
3) Destination — Use local folder
Select this to save a scanned file to the “FILE_SHARE” folder.
Network Operator’s Guide — Managing Templates 51
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4) Destination — Remote 1
Check this box to save a scanned file to the Remote 1. How you can set this item depends on how your administrator configured the Save as file settings.
If the Remote 1 does not allow to specify a network folder, you can only select “Use Administrator Settings”. The protocol and the network path are displayed below this item.
If the Remote 1 allows to specify a network folder, you can select “Use User Settings” and specify the network folder settings by entering the following items:
Protocol
Select the protocol to be used for uploading a scanned file to the network folder.
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SMB — Select this to send a scanned file to the network folder using the SMB protocol.
The SMB protocol can be used in the network that the Windows file sharing service is enabled.
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FTP — Select this to send a scanned file to the FTP server.
Server Name
Enter the FTP server name or IP address where a scanned file will be sent. For example, to send a scanned file to the “ftp://192.168.1.1/user/scanned” FTP folder in the FTP server, enter “192.168.1.1” in this field. This must be entered only when you select “FTP” as the protocol. You can specify the directory at the “Network Path” field.
Port Number (Command)
Enter the port number to be used for controls if you select “FTP” as the protocol. Generally
“-” is entered for the control port. When “-” is entered, the default port number, that is set for FTP Client by an administrator, will be used. If you do not know the default port number for FTP Client, ask your administrator and change this option if you want to use another port number.
Network Path
Enter the network path to store a scanned file. When you select “SMB” as the protocol, enter the network path to the network folder. For example, to specify the “users\scanned” folder in the computer named “Client01”, enter “\\Client01\users\scanned\”. When you select “FTP” as the protocol, enter the directory in the specified FTP server. For example, to specify the “ftp://192.168.1.1/user/scanned” FTP folder in the FTP server, enter “user/ scanned”.
Login User Name
Enter the login user name to access a Windows computer or an FTP server, if required.
When you select “FTP” as the protocol, an anonymous login is assumed if you leave this field blank.
Password
Enter the password to access a Windows computer or an FTP server, if required.
Retype Password
Enter the same password again for a confirmation.
5) Destination — Remote 2
Check this box to save a scanned file to the Remote 2. How you can set this item depends on how your administrator configured the Save as file settings.
If the Remote 2 does not allow to specify a network folder, you can only select “Use Administrator Settings”. The protocol and the network path are displayed below this item.
If the Remote 2 allows to specify a network folder, you can specify the network folder settings. Please refer to the description of the Remote 1 option for each item.
6) File Name
Select how the scanned file will be named. Select “DocYYMMDD” to name as it described, or you can enter the desired file name in the field.
Network Operator’s Guide — Managing Templates
— Box Setting
In the Box Setting page, you can specify how scanned images will be stored in the Box.
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1) Destination
Specify the destination box number for e-Filing.
Box Number
Select the Box number where scanned images will be stored.
Password
Enter the password if the specified Box number requires a password.
Retype Password
Enter the password again if the specified Box number requires a password.
2) Folder Name
Enter the name of the folder where scanned images will be stored.
3) Document Name
Select how the scanned file will be named. Select “DocYYMMDD” to name as it described, or you can enter the desired file name in the field.
— Scan Setting
In the Scan Setting page, you can specify how originals are scanned for the Scan to File, Scan to
Email, and Scan to e-Filing agent.
1
2
5
6
7
8
9
3
4
1) Single/2-Sided Scan
Select whether scanning one side or both sides of originals.
Network Operator’s Guide — Managing Templates 53
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•
Single — Select this to scan one side of an original.
•
Duplex Book — Select this to scan both sides of originals when the pages are printed vertically in the same direction and bound along the vertical side of the paper.
•
Duplex Tablet — Select this to scan both sides of originals with a vertical reversal to be bound along the horizontal side of the paper.
2) Rotation
Select how the scanned images will be rotated.
3) Color Mode
Select the color mode for scanning.
For e-STUDIO350/450 and e-STUDIO230/280:
The “Color Mode” option is not available for e-STUDIO350/450 and e-STUDIO230/280.
NOTE:
NOTE:
4) Original Mode
Select the document type of the originals.
•
Text/Photo — Select this to set the Text/Photo mode as the default original mode.
•
Text — Select this to set the Text mode as the default original mode.
•
Photo — Select this to set the Photo mode as the default original mode.
•
Printed Image — Select this to set the Printed Image mode as the default original mode.
5) Resolution
Select the resolution for scanning.
6) Exposure
Select the exposure for scanning.
Select “Auto” to automatically apply the ideal contrast according to the original, or adjust the contrast manually in 11 stages.
•
This is not available when “Grayscale”, ”Full Color”, or “Auto Color” is selected at the
“Color Mode” drop down box.
7) Background
Select the exposure for scanning the background color. This is useful to scan color paper originals.
Select “Auto” to automatically apply the ideal contrast according to the original, or adjust the contrast manually in 5 stages.
•
This is not available when “Black” is selected at the “Color Mode” drop down box.
For e-STUDIO350/450 and e-STUDIO230/280:
The “Background” option is not available for e-STUDIO350/450 and e-STUDIO230/280.
8) Original Size
Select the original size.
Select “Auto” to automatically detect the original paper size, “Mixed Original Sizes” to allow scanning mixed original sizes, or a desired paper size.
Network Operator’s Guide — Managing Templates
9) Jpeg Compression
Select the level of Jpeg compression.
For e-STUDIO350/450 and e-STUDIO230/280:
The “Jpeg Compression” option is not available for e-STUDIO350/450 and e-STUDIO230/
280.
Setting Template Password
Users can set the password to the private template.
To set the template password, you must register the private template first.
Setting the template password
1.
Click the Registration tab and the Template menu.
• The Template menu page is displayed.
2.
Click the group name link that contains the private template that you want to edit.
SUPPLEMENTS:
• If the selected private template group is protected by a password, the
Input Group Password page is displayed. If not, the Group Information page is displayed.
•
You can display only defined private template groups by clicking on the “Defined
Groups” link. The page displays all 200 private template groups as default page view.
•
If you know which private template group you want to define or edit, click number of the private template group in the “Jump to” links.
Network Operator’s Guide — Managing Templates 55
3.
When the Input Group Password page is displayed, enter the
5-digit password for selected private template group and click [OK].
• The Group Information page is displayed.
4.
From the templates list, click the template icon that you want to set or change the password.
SUPPLEMENTS:
• If the templates list is displayed in the List view, click the template name that you want to set or modify the password.
• If the selected private template is protected by a password, the Input
Template Password page is displayed. If not, the Template Information page is displayed.
•
You can change the template list view by clicking on either “Panel View” or “List
View”.
•
If you know which private template you want to define or edit, click the number of the private template in the “Jump to” links.
56 Network Operator’s Guide — Managing Templates
5.
When the Input Template Password page is displayed, enter the 5-digit password for selected private template and click
[OK].
• The Template Information page is displayed.
6.
Click [Change Password] to set the password for the private template.
• The Change Template Password page is displayed.
Network Operator’s Guide — Managing Templates 57
7.
Enter old password in the Old Password field, and new password in the New Password and Retype Password fields.
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• You can only use 5-digit numbers for the password.
• If the password has not been set to the template, leave the Old Password field blank.
• Leaving the New Password and Retype Password field blank releases the password protect for the template.
8.
Click [Save].
• The confirmation dialog box appears.
9.
Click [OK].
• The password is set or modified.
Resetting Private Templates
Users can reset the private template.
Resetting the private template
1.
Click the Registration tab and the Template menu.
• The Template menu page is displayed.
Network Operator’s Guide — Managing Templates
2.
Click the group name link that contains the private template that you want to reset.
SUPPLEMENTS:
• If you select the private template group that is not protected by a password, the Private Templates page is displayed. Skip to step 4.
• If you select the private template group that is protected by a password, the Input Group Password page is displayed. Go to the next step.
•
You can display only defined private template groups by clicking on the “Defined
Groups” link. The page displays all 200 private template groups as default page view.
•
If you know which private template group you want to define or edit, click the number of the private template group in the “Jump to” links.
3.
When the Input Group Password page is displayed, enter the
5-digit password for selected private template group and click [OK].
• The Private Templates page is displayed.
Network Operator’s Guide — Managing Templates 59
4.
From the templates list, click the template icon that you want to reset.
SUPPLEMENTS:
• If the templates list is displayed in the List view, click the template name that you want to reset.
• If you select the private template that is not protected by a password, the Template Properties page is displayed. Skip to step 6.
• If you select the private template that is protected by a password, the
Input Template Password page is displayed. Go to the next step.
•
You can change the template list view by clicking on either “Panel View” or “List
View”.
•
If you know which private template you want to reset, click the number of the private template in the “Jump to” links.
5.
When the Input Template Password page is displayed, enter the 5-digit password for selected private template and click
[OK].
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• The Template Properties page is displayed.
Network Operator’s Guide — Managing Templates
6.
Click [Reset Template].
• The confirmation dialog box appears.
7.
Click [OK].
• The selected template is reset.
Displaying Public Templates
End users can also display the templates list in the public group so that users can see what templates are available.
Displaying templates in the public group
1.
Click the Registration tab and the Template menu.
• The Template menu page is displayed.
Network Operator’s Guide — Managing Templates 61
2.
Click the group name link of the Public Template Groups list.
3.
The templates list in the public group is displayed.
SUPPLEMENTS:
•
You can change the template list view by clicking on either “Panel View” or “List
View”.
•
If you know which public template you want to view, click the number of the public template in the “Jump to” links.
62 Network Operator’s Guide — Managing Templates

Public link updated
The public link to your chat has been updated.
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Key features
- Network connectivity
- Printing, scanning, copying, and faxing
- Remote device management
- Job management
- Template creation and management
- Address book management
- Counter display
- Optional Fax unit
- e-Filing
- Internet Fax