PowerPoint 2007 has been extensively overhauled. You will notice some obvious changes immediately after starting the program. For starters, the top bar has a completely new look, consisting of new features, buttons and naming conventions. Donbe alarmed, PowerPoint

(along with most Microsoft Office Applications) has been redesigned with a fresh new look that offers a more efficient and straight forward approach. Whatnew in PowerPoint 2007 is outlined below.

New PowerPoint…

The new PowerPoint environment has been designed so that its powerful features are easier to find when you need them. This design reflects the way in which people generally work within the program.

Ribbon: In previous versions, commands were primarily located in a Menu list. This new version of PowerPoint 2007 displays commands in different format – a ribbon format. Ribbon is an area across the top of the screen that makes almost all the capabilities of PowerPoint available in a single area. The Ribbon exposes most of the features that were hidden in File

Menus. It also makes it easier to see and find commands to format your document.

Microsoft Office Button: A button that provides access to menu commands in PowerPoint.

The Microsoft Office Button replaces the File button in previous versions. Here is where you will find commonly known features such as New, Open, Save, Print and Recent Documents.

Tab: An area on the Ribbon that contains buttons organized in groups. The default tabs are

Home, Insert, Design, Animations, Slide Show Review and View.

Quick Access Tool Bar: A customizable toolbar at the top of an active document. By default the Quick Access Tool Bar displays the Save, Undo, and Repeat buttons and is used for easy access to frequently used commands.

Title Bar: A horizontal bar at the top of an active document. This bar displays the name of the presentation and application. At the right end of the Title Bar, as in previous versions is the

Minimize, Restore and Close buttons.

Groups Categories: A Group of buttons on a tab that are exposed and easily accessible. These buttons were formally embedded in menus on the Menu Bar in the previous versions.

Dialog Box Launcher: A button that launches a dialog box containing options for refining a command.

Slide Pane: Workspace to create, edit or format, slides.

View Toolbar: A toolbar that enables, adjusts, and displays different views of a presentationcontent.

Notes Pane: Here you type notes that apply to slide. You can print your notes and refer to them when you give your presentation or handout to your audience.

Status Bar: A horizontal bar at the bottom of an active window that gives details about the active presentation.

PowerCom for Worldwide Office2007 Onlinehelp

Slides and Outline Tab Pane: Slide tab allows you to view slides thumbnail‐sized making it easy for you to navigate through your presentation and to see the effects of any design changes. You can also easily rearrange, add, or delete slides here. Outline tab is where you can start writing content. Capture ideas, plan how to present them, and move slides and text around. The Outline tab shows your slide text in outline form.

And some more…

New and improved effects: You can add effects like shadow, reflection, glow, soft edges, warp, bevel, and 3‐D rotation to shapes, SmartArt graphics, tables, text, and WordArt in your

Office PowerPoint 2007 presentations. You no longer have to hire a designer to create these effects for you. Instead, you can use professional, easy‐to‐modify effects yourself directly in

PowerPoint.

New text options: You can create professional‐looking presentations with a wide range of text formatting features, including text wrapping within a shape, text in columns or running vertically down a slide, and paragraph‐level rulers. You can also now select discontinuous text.

New enhanced Tables and Charts: In Office PowerPoint 2007, tables and charts have been redesigned to be much easier to edit and work with. Quick style galleries present all of the effects and formatting options that you need to create professional‐looking tables and charts.

You can cut and paste data, charts, and tables from Microsoft Office Excel 2007 more smoothly than before. With themes, your presentations can now have the same look as your worksheets.

Improved proofing tools: The spelling checker has been made more consistent across the

2007 Office system. The 2007 Office system spelling checker includes the post‐reform French dictionary. An exclusion dictionary is automatically created for a language the first time that language is used. The spelling checker can find and highlight your contextual spelling errors.

Save as PDF: You can save your .ppt as a pdf file too. It is a great tool for sharing your presentation by email for editing purposes or fast printouts at a reduced file size.

New XML File Format: You can save in the XML File Format as well. It reduces file size dramatically. Chances of data recovery when files are damaged are improved with this new

XML file format.

Custom Slide Layouts: You no longer have to edit an existing slide layout to suit your preferences. Just create your own custom layout and save it to use again and again. This is a great feature to keep company slide shows consistent.

Thus, Microsoft Office PowerPoint 2007 enables users to quickly and easily create high‐ impact, vibrant slide presentations. PowerPoint 2007 has powerful graphics capabilities and great formatting features that enable even the novice to create professional looking presentations. The user interface has been redesigned with the intent of making the tools you need easier to find and help you give your presentation a professional and consistent look throughout.

PowerCom for Office 2007 Introduction

How is Office 2007 better

How is Office 2007 better?

Microsoft Office 2007 is an upgrade of Office 2003. Compared with the previous versions,

Office 2007 highlights a lot of features and upgrades such as more user‐friendly, professional format etc, the details please see the below:

• The interface: Office 2007 introduced the innovative “ribbon” interface to replace the previous “squinting at rows of buttons” interface. This interface is a massive improvement to ease of use for the end user. Buttons and menus are more visible than before, particularly the common functions which are emphasized with larger buttons than less common functions.

• File Name Extensions: The 2007 Microsoft Office system introduces a new file format that is based on XML (.docx, .pptx, .xlsx, etc) programming language. The highlighting merits are: o Compact Files o Improved damaged‐file recovery o Better privacy and more control over personal information o Better integration and interoperability of business data

• The Help Function: Office 2007 provides a rich, online‐integrated help system that searches both the local help information as well as the Office Online website to find the answers and instructions you are looking for.

• Templates: Office 2007 offers dozens of functional, stylish document templates for each of the applications in the suite.

• Innovative features: Office 2007 introduces Smart Art, a great new way of enabling the end user to present data in visually attractive lists, flowcharts and other diagrams.

To explain in a nut‐shell, previously hard‐to‐find features are now easier to explore; Word embraces basic desktop publishing tools; Excel formulas are easier for reference; PowerPoint presentations are more attractive; Outlook improves task and time management; there is improved integration throughout the applications; smaller application and file sizes; new file formats are easier to salvage if corrupted; and document security is more straightforward.

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Introducing Office 2007 ribbon

We know that one of the biggest user‐friendly features of Office 2007 has undoubtedly been the introduction of Ribbon in all the Microsoft Office offerings. Let us know about it in detail.

What is Ribbon?

The Ribbon replaces the current system of layered menus, toolbars, and task panes with a simpler system of interfaces optimized for efficiency and discoverability. In other words, the purpose of the Ribbon is to keep commands visible while you work instead of hiding them under menus and bars. To reduce clutter, some tabs are shown only when needed (e.g.

Picture Tab).

What does the Ribbon comprise of?

Command Tabs: It appears by default whenever you open the Microsoft Office Program. E.g.

Home, Insert, Page Layout, etc. You ought to click on each individual tab to view its commands.

Contextual Tabs: They appear whenever you perform a specific task and offer commands relative to only that task. E.g. Text Box Tool

Dialog Box Launcher: It gets displayed when you click on a dialog box or task pane.

Group: Groups makes search of similar commands easier. These commands on each tab are organized into groups of related commands. E.g. Paragraph, Font etc.

Gallery: It is a set of thumbnail graphics that represent the result of applying a series of formatting commands. E.g. Styles

Help Button: Ita tiny question mark on the rightmost upper corner which is efficient to provide a rich, online‐integrated help system that searches both the local help information as well as the Office Online website.

This intuitive user interface called Ribbon thus helps you to create documents much quicker than you could in previous version. By having task oriented Command tabs on the Ribbon, user will be able to reduce the number of clicks to perform a task or commands that were formerly located in dialog boxes, menus and toolbars.

What is PowerCom

PowerCom is an ARS (Audience Response System) or GRS (Group Response System) software that can be used as a Microsoft Office PowerPoint add‐in. It cannot be used as stand alone

ARS software.

When conducting meetings, trainings and presentations, PowerCom allows you to conduct polls and gather results from the audience. PowerCom is designed for use with the Fleetwood

Reply Wireless Group Response hardware system.

PowerCom for Office 2007 Introduction

By using PowerCom along with the Reply wireless keypads, you can record polling data and display the resulting data in a graph.

PowerCom is a registered trademark of Dynamic Services International, Inc.

Reply is a registered trademark of Fleetwood.

PowerPoint is a registered trademark of Microsoft.

What's new in PowerCom for Office 2007

1. PowerCom adopts the new Office 2007 ribbon navigation style

PowerCom adopts the new user friendly feature of Office 2007‐ Ribbons. The User can now navigate using the PowerCom ribbon and the Poller ribbon instead of layered menus and toolbars. One of the biggest advantages of this feature is that the user will be able to perform tasks with fewer number of clicks since most of the commands are visible in the ribbons instead of being hidden under menus.

2. Free Upgradation

The current customer can use the same license for running PoweCom for Office 2007.

Hence it is free to upgrade.

3. Compatible

All old PowerCom PPT slide presentations can be used in the newer version of

PowerCom for office 2007. Hence this new version is backward compatible

4. Validate Poller Utility

PowerCom for Office 2007 provides a new feature of Poller Validation function that helps the user to examine all pollers and detect any errors or conflict settings. It verifies slide animations, question settings including question name summary, answer choice numbering, correct answer and point settings, music and timer setting. It displays the results to an Office Word report specifying all Error and Warning messages as well as resolution suggestions.

This feature is very useful for users who are not familiar with PowerCom poller settings when creating a question slide. Even for experienced users we recommend to run Poller validation before running slide show to minimize the error.

5. More options to create question poller

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The user now has much more easier options to design a question poller slide. Apart from using the 4 step Poller Wizard after designing question and answers, the user can now use “quick design poller to insert a new slide” option. The User can insert 3 types of poller: Canned, Vertical and Horizontal. He/She can then specify the question summary and answer choice labels. Result Graphic, Music and timer will be slide default setting.

6. Dashboard

PowerCom DashBoard is the new feature that allows the presenter to change system and question settings during the slide show. The presenter can even make necessary question modifications without exiting slide show or even the need to revote. The presenter can use short cut key H to start PowerCom Dashboard screen.

In the previous version of PowerCom, the presenter had to exit the slide show to be able to change keypad and base settings.

7. System Interfaces (WebCT & Event analyzer)

What you can do with PowerCom

PowerCom establishes a data communication link between PowerPoint and the wireless keypads via the base station.

Note: You can run PowerCom even without the Keypads and the Base station.. This can be done using the Demo Mode.

Once a connection like this is established you can:

1. Create a question slide with question and answer choices.

2. Use quick poller creation or design using a four‐step Polling Wizard for a Question slide to define how the answer from each keypad will be organized and presented in a result graph as answer summary at the end of voting. Optionally you can choose to skip the result display.

Please see the Poller Wizard topic for more details.

3. Configure base station Com Port, channel number, set voting parameters, set keypad range and test keypad.

4. Conduct voting with or without the physical keypad. In demo mode keypad is not used.

Display result summary for each question slide at the end of voting. Conduct OLAP data analysis by Demographic question.

5. Generate PowerCom reports after a slide presentation is complete. Export voting results and re‐display voting results in a graph presentation.

PowerCom for Office 2007 Introduction

System Requirements

PowerCom is a Microsoft Office add‐in and therefore the hardware and software system requirements should comply with Microsoft Office requirements. This PowerCom version is specially design ed to support Office 2007 and only runs with Office 2007.

Hardware:

Pentium PC with 1 GHz CPU, 256MB Free Memory 512MB preferred.

USB Driver port is mandatory to connect to the base station. USB driver software is located in the PowerCom folder. This can be found once PowerCom is installed.

Note: For a large size meeting a more powerful computer is needed.

Software:

Operating System Windows 2000 or above. Windows Vista requires additional memory.

Software Microsoft PowerPoint, Excel, Word from Microsoft Office 2007 or above must also be installed in order to use PowerCom successfully. PowerPoint must be installed too. Ensure

PowerPoint is not the viewer version. It needs to be the regular version.

Internet Browser Internet Explorer 6 or above

Tip: Use Ctrl + Alt + Del to open Task Manager then click Performance tab to check free memory before and after opening PowerPoint, and during slide show. The more questions you have the more you need to free additional memory. 2. A laptop is more suitable than desktop because of mobility.

Note: You can run PowerCom even without the Keypads and the Base station. This can be done using the Demo Mode.

Related topics:

1. PowerCom Installation Pre‐requisites

2. Installing and Uninstalling PowerCom

PowerCom for Worldwide Office2007 Onlinehelp

PowerCom Keypad Communication Methodology

The Reply Worldwide Keypads communicate with the Base Station using 2.4 GHz wireless

Radio Frequency (RF) technology. The Standard Reply (North America Version) incorporates a

216‐220 MHz transmitter Model TX216SYN.

Backward / Reverse Compatibility

The Reply WW system uses the same protocol as the previous Fleetwood Standard Reply products (i.e. CRS920 and CRS930). This allows older software packages to run with newer systems without the need of any software upgrades. However, Reply WW keypads and Base

Stations are not compatible with the older Reply hardware.

Reply WW system is one of several electronics products available from Fleetwood Group, Inc.

Other products include:

1. Reply IQ: This product is the advanced choice for interactive meetings, educational settings, and research professionals. A large graphics LCD shows question and answer options.

Multiple digit entry, user ID and vote verification, speed scoring, moment‐to‐moment polling, and text messaging are standard. Expansion port allows capabilities to be added with plug‐in modules.

2. Standard Reply: This product is the industrytrusted workhorse with over 400,000 units in service worldwide. This keypad has a unique RF ID for tracking entries by individual. A proprietary acknowledgement function positively confirms the systemacceptance of all user inputs. Intuitive keyboard and display are ideal for voting, answering multiple choice or continuum questions, and rank ordering options.

NOTE: this is a Discontinued model

3. Reply EZ: This is an entry‐level product thatideal for most classroom and boardroom applications. It is simple to setup, easy to operate, and delivers all the advantages of radio – speed, barrier‐free operation, reliability – with a price comparable with less functional and

less reliable infrared products.

NOTE: this is a Discontinued model

4. Reply EU: The Reply Export system is a variant of the Standard Reply system. It is modified to meet the radio regulatory rules of the European Union and other foreign countries.

NOTE: Since its discontinuation in 2005, this product is produced in limited quantities; however, it can still be rented extensively due to the number of service providers with large rental inventories in Europe.

Reply Worldwide hardware model numbers

Keypad, Model CRS5200

Base Station, Model CRS940

Frequency, a license free 2.4 GHz and patented Frequency Hopping Spread Spectrum (FHSS)

Radio Frequency.

PowerCom for Office 2007 Introduction

Capacity: CRS940 processes responses of up to 250 keypads on a single radio channel. There are 15 radio channels available to support a maximum of 3,750 keypads per room if 15 systems are used together.

Standard Reply hardware model numbers

Keypad, Model CRS1200

Base Station, Model CRS930

Frequency, a 216‐220 MHz transmitter Model TX216SYN

Capacity: 250 keypads per channel. 8 RF channels available for up to 2000 keypads per site.

Adding keypads to an existing channel requires them to be set to new, unused addresses. No change is required on the Reply Base Station when keypads of the same channel are added.

Related Topics:

1. Reply Worldwide hardware

2. Standard Reply hardware

Reply is a registered trademark of Fleetwood Group, Inc.

PowerCom Installation Pre-requisites

Before installing PowerCom on your computer, ensure that your operating system has the latest Service Pack, security fixes, hardware drivers and other patches. You can get these from Microsoft via the regular Windows Update option and the updates via the Software

Update option. You can also check for regular updates for the Operating System and

Microsoft Office from Microsoftwebsite.

The Internet Explorer update improves the PowerCom XML engine.

Note:

1. You must have Internet Explorer 6.0 or above installed on your computer.

2. You must also have Office 2007 or above and Windows 2000 or above installed on your computer.

3. Ensure that you have the complete PowerPoint version and not the PowerPoint viewer version.

Related Topic:

System Requirements

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Installing and Uninstalling PowerCom

Installation:

This topic describes how to install PowerCom on your PC.

1. Locate the setup folder and double click the "Setup.exe" file on the folder on your CD or folder on your computer to start the PowerCom installation program.

Note: If there is an existing version of PowerCom on your computer you have to uninstall it before installing a newer version. Powercom will not delete any system configuration settings, nor will it delete any PowerPoint files you have created. However, the PowerCom for Office2007 sample.pptx file in the My Documents\PowerCom2007 folder will be replaced.

During the installation, you are required to install the “2007 Microsoft Office Primary

Interop Assemblies”

2. Click “Install” to install “2007 Microsoft Office Primary Interop Assemblies”. The next page of the wizard will be displayed

PowerCom for Office 2007 Introduction

This dialog displays the PowerCom software license agreement.

3. Click “I Agree” to accept the PowerCom license agreement. The next page of the wizard is displayed.

PowerCom for Worldwide Office2007 Onlinehelp

Use this screen to choose the PowerCom install folder.

3. For Destination Location, it is suggested that you use default folder. The Wizard then proceeds to complete installation of PowerCom.

4. At the end of installation, go to view the Read Me file and/or Open the sample

PowerPoint file to start using PowerCom.

Tips:

1. Install PowerCom on a folder other than C:\Program Files\ PowerCom for Office2007 because this may introduce maintenance overheads for you if you create a question slide on one computer and then move the PPT file onto another computer. For example, if you use music file provided by PowerCom from C:\Program Files\

PowerCom for Office2007\Music folder you have to re‐set the music file location after copying the PPT file to another computer.

2. Do not install PowerCom on your desktop. Too many files will be created by the software that will overcrowd and eventually fill your desktop.

Notes:

1. After installation, there will be a new PowerCom ribbon the next time you open

Microsoft PowerPoint.

2. To activate the complete version and convert from the trial version insert the

"Registration key". You can find the registration code from the product CD or if you received the same via email.

3. Upgrading Powercom to newer version will not affect the license status.

Uninstallation:

PowerCom for Office 2007 Introduction

Follow the procedure below to uninstall PowerCom from your computer and to remove the custom menu from Microsoft PowerPoint.

1. Click "Start" ‐> "Program" ‐> " PowerCom for Office2007" ‐> "Uninstall " to remove the files from your system.

2. Launch Microsoft PowerPoint.

3. Right click PowerPoint Ribbon > click Customize Quick Access Toolbar

Open PowerPoint Options. >Choose Add‐Ins > click “Go” > Open COM Add‐Ins

Check PowerCom for Office2007 then click OK, PowerCom will be uninstalled.

Related Topics:

1. Enable ActiveX in Office 2007

2. System Requirements

PowerCom Ribbon

Opinion of people, feedback, testimonials, word‐of‐mouth and many more talk of how important audience has become to the corporate world. An audience poll has become the most essential tool for enhancing and evaluating performances. All service providers need a response or a feedback to turn into a user oriented output. It could be a market research for product analysis, or public review over a new movie release, or a feedback of a failed service; it gives the idea of the systemeffectiveness, strengths and weaknesses.

With PowerCom, we make it possible to capture the audience in a systematic format called

ARS or GRS. ARS (Audience Response System) or GRS (Group Response System) software products are used in meetings, training sessions and presentations. PowerCom allows you to gather polls from audience for their feedback within a PowerPoint presentation.

PowerCom for Worldwide Office2007 Onlinehelp

Microsoft Office 2007 offers Ribbons instead of classic menu as they are more user‐friendly and highly efficient. PowerCom for Office 2007 is easy to install in your current Office 2007 configuration. Once you are done with installation (please see the help content for step‐by‐ step installation process), you would find an additional “PowerCom” Tab next to other default tabs that come across in Microsoft PowerPoint 2007. Thus, a set of PowerCom Ribbons are added to the PowerPoint menu bar.

With PowerCom, Microsoft PowerPoint users can create question slides (while in slide design mode) and their audience can use keypads to answer those questions. Then PowerCom will immediately capture and tabulate the results, inserting them into the running presentation

(during slide show mode).

PowerCom Ribbon consists of various groups like:

• Configuration: Here, you connect the Wireless Audience Response Keypads and test the

Audience Response System.

We suggest users to design and create their polling slides in demo mode.

That enables the user to run a PowerCom slide show without connecting to a physical base station and keypads. The user can conduct pre‐meeting rehearsals and see a preview of the presentation and the polling graph setup – all in the Demo Mode. The Configuration group consists of two ribbons. System Setup and Activate.

For details please see: System Setup and Activate

• Hardware: Once the user is done with the demo presentation, he or she should connect the keypads and test the system before going live. The Hardware group consists of two ribbons

Current and Start Base.

PowerCom for Office 2007 Introduction

In Current connected devices, you can run slide show without device connection in demo mode.

You can use the options under Start base ribbon to connect and test your keypads like setting keypad range, keypad settings etc.

For details please see: Hardware

• Question Slide:

Question slide group consists of 3 ribbons. New, Poller Wizard and Refresh.

In PowerCom, user can create a new question slide in the same way as in PowerPoint

Presentation.

Click on “New” to create a new question slide by using the PowerCom question Slide

Template.

PowerCom for Worldwide Office2007 Onlinehelp

For details please see: Question slide Overview

If you are familiar with the PowerCom for Office 2003 and older version, you may very used to use the “Poller Wizard” to create question slide poller. PowerCom for Office

2007 preserves the Poller Wizard function. However, we encourage you to use the new one click poller creation feature. The number of choices is automatically captured as the likely answer when the user sets up the question using title text for the question and a text for answer choices.

• Roster/ Team: Roster is an optional feature in PowerCom. Roster is useful in educational and training institutions for teachers and trainers to identify the holder of the keypads by appropriate and meaningful names instead of keypad numbers. Roster files establish the link between the participants and their keypad numbers.

Thus, Roster is used to identify the user other than the keypad number whereas the purpose of the team is to address group competition.

For details please see: Roster/Team Overview

PowerCom for Office 2007 Introduction

• Reports: PowerCom incorporates a powerful data analysis reporting known as On Line

Analytical Processing (OLAP). OLAP reports can be run during or after your slide show. The typical applications of OLAP are in business reporting for sales, marketing, management reporting, business performance management (BPM), budgeting and forecasting, financial reporting and similar areas.

The Audience Response Solutions system has the ability to produce summaries and/or detailed reports in a Microsoft PowerPoint, Excel, Word or HTML format.

The Report Group has three ribbons. Office Document, Select Files, OLAP.

For details please see: Reports Overview

• Utility:

The Utility group has three ribbons.

For details please see: Combine and Verify Poller

The Verify Poller ribbon can be used to validate all slides with poller to ensure all pollers are in corrected version and confirm with the polling rules. In the diagnostics section, one can combine files, either update or remove PowerCom as the add‐in of the

PowerPoint presentation.

• Resources: PowerCom website has one of the finest and most efficient support facilities available. PowerCom provides online help, web help, technical support, PowerCom Forum and PowerCom tutorials.

PowerCom for Worldwide Office2007 Onlinehelp

PowerCom Ribbon also provides a very useful feature called ScreenTips. If you are not sure about the function of a particular button, the ScreenTip provides more information about that button. It gives a brief summary of the function that the button performs. And you can see it by just moving your mouse over the button.

In a nutshell, PowerCom software is easy to use. After you install your PowerCom software, you can be assured of transforming a dull and lifeless presentation into an interactive and attractive presentation.

Poller Ribbon

There are only two things you should be aware of when you are working with PowerCom question slides: Insert a Poller and Maintain an Existing Poller Object Property.

The Poller is a special object PowerCom uses to control the voting in a PowerPoint slide.

During slide design, by inserting the PowerCom Poller object you can size and position the graphic result to be displayed at end of the polling question.

Poller Ribbon is one of the hidden tabs which appears when user click the poller object to bring the focus on Poller object. Poller ribbon serves one and only one purpose: Poller maintenance, it allow user to change the poller attribute settings such as change the number of answer choices and the wording, correct answer and point settings, set on and off of music and timer, and set as demographic question or assign the slide voting result as the team assignment during the slide show.

As you can see, the Poller Ribbon consists of five ribbon groups that assist you to better your question‐answer presentation slide making it more interactive and graphically good‐looking.

Poller Ribbon layout all the Poller attributes as Toolbar items for user to maintain the Poller.

• Question: This group consists of three sub tabs:

PowerCom for Office 2007 Introduction

o Question Summary: When PowerCom performs a Demographic Analysis or OLAP, the user / presenter can create a one or two word summary description of the question as a question label. It is also called question summary. o Demographic Question: Demographic Analysis allows presenters to analyze responses based on the demographic makeup of the audience. Presenters can display a demographic cut graph that shows the demographic profiles of the participants and the answer percentage by a demographic question selected by the presenter. This demographic question is a slide used as part of the demographic profile building process and used to describe a demographic grouping or segment. o Assign Team: With this you dynamically assign Team to current Roster file. If there is no roster file, then it gets created automatically.

For details please see:

1. Poller Wizard one

2. Demographic Analysis Overview

• Answer Choice: This is a list of possible answers that an audience can select from. It has three ribbons:

o Label Format: The label format is the format given to the answer choices. Options include, Numerical (1 to 10), Alphabetical (A to E) Yes/No or True/False. o Number of Choice: This helps to determine the number of bars in the question slide as per requirement. o Bar Labels: This label represents the description given to the Poller graphic bar.

With PowerCom you can customize the graph labels, as you please.

For details please see:

PowerCom for Worldwide Office2007 Onlinehelp

Poller Wizard two

• Result Graphic: It ribbon group consists of Type and Format for Bar Labels. The user can select from the variety of bar graphs with options to give different colors, background, fonts of your choice.

For details please see:

Poller Wizard three

• Music: If you would like PowerCom to play Music while people are voting, browse for and select a music file with this tab. Presenters can turn on / or off the music during a polling question.

o If you tick the “Play Music While Polling” and select a music file, the music will start when polling starts. o Select File: The type of music files that you can play is totally dependent upon the version of Windows Media Player that you have installed. o If you would like to use this music file for all of your voting music, click the 'Save as

Default' button.

For details please see:

Poller Wizard four

• Timer: A Timer is used to set the voting time limit for a given question. The user can set

Timer clock countdown in seconds (from 1 to 999). Zero seconds means no timer clock.

PowerCom for Office 2007 Introduction

When you enter a non‐zero time, PowerCom Poller will insert a clock icon at left bottom screen by default.

For details please see:

Timer countdown clock

Poller Ribbon also provides a very useful feature called ScreenTips. If you are not sure about the function of a particular button, the ScreenTip provides more information about that button. It gives a brief summary of the function that the button performs. And you can see it by just moving your mouse over the button.

Related topics:

1. Poller Wizard Overview

2. Maintaining Poller Properties/Poller Ribbons

Files Created by PowerCom Setup

1. SystemSettings.xml stores PowerCom system settings.

2. Default.dat is a PowerCom system file that stores Poller default settings.

3. PowerComLog.txt is a runtime trace log file

Here is the list of the System files created by PowerCom.

Default.dat: Saves some configuration information when users click the "Save as default" button in Poller Wizard step 3 (Graph type and Format) and step 4 (Music file)

[Your PowerPoint file Name].xml: Saves some poller result information (Example: user keypad, total poller count etc).

PowerCom for Worldwide Office2007 Onlinehelp

The XML file is the voting results file generated by Powercom during the slide show. One for each session with polling slide with voting results. The XML file has exact same filename as your PowerPoint file name with a different filetype "xml".

Notes: If there are several incomplete session result XML data files you have to review. Please use "Combine Data Files" function to combine result XML files.

[[Your PowerPoint file Name]_Pictures Folder: Contains all Poller result's PowerPoint slides images files.

[Your PowerPoint file Name].csv: Analysis Poller result's OLAP file.

PowerComLog.txt: When PowerCom runs this log file is generated and is used for debugging

PowerCom slideshow.

ReportTemplate.xls: Report template file when user generates some Poller report Excel file.

File name.prl: PowerCom creates Roster List files with PRL file type and store in the Roster folder.

File neame.prt: PowerCom creates Roster Template files with PRT file type and store in the

Roster folder.

Tip: PowerCom only creates a backup of voting results during real mode voting, no backup files are created in the demo mode

USB Driver Installation

After installing PowerCom on your PC or notebook, a “USB Driver” folder will be copied to the

PowerCom program folder. This topic details the USB driver installation for the Reply CRS940.

If a previous USB driver is installed on your PC it must be removed before installing the new one. To delete the old USB drivers go to Start ‐> Control Panel >Add/Remove Programs.

Remove the “USB Serial Converter Drivers” program.

Fleetwood Reply Worldwide base station uses FTDI USB controller. Read related information under the Powercom/USB Driver folder after the installation. For more FTDI product information visit the FTDI web site at http://www.ftdichip.com.

Fleetwood Standard Reply comes with the RS232 connector. If you are using the RS232 with the USB connector, please install the correct USB to Serial Comm Port Driver provided by the manufacturer of the connector.

Note: Please visit Powercom Forums at http://forum.powercomars.com/forums/ for more information and for driver downloads.

To install the USB driver

1. Connect the device to a USB port on your PC or notebook. Windows will popup a message “Found New Hardware Fleetwood Reply CRS940 Base” in the Notification area

(bottom right corner).

This will launch the Windows Found New Hardware Wizard.

PowerCom for Office 2007 Introduction

Select “Install the software automatically(Recommended)” In case internet is not available,

PowerCom provides a USB driver on the installation CD.

2. Click Next to proceed with the installation. The next page of the wizard is displayed.

PowerCom for Worldwide Office2007 Onlinehelp

3. Select Search for the best driver in these locations then check Include this location in the search and then click Browse to locate the USB driver from Program files\PowerCom for office2007\USB driver. This USB driver is provided by Fleetwood for ReplyWorldWide base station.

4. Click OK, then Next to proceed to driver installation.

PowerCom for Office 2007 Introduction

5. Windows will display a message indicating that the installation was successful. Click

Finish to complete the installation. The serial converter is now installed. Windows will popup a second message “Found New Hardware USB Serial Port” The COM port emulation driver must be installed after this has completed.

6. Follow this same procedure to install the serial converter driver.

7. After installing the serial converter driver, you should see Windows popup the “Your new hardware is installed and ready to use.”

How to upgrade PowerCom

PowerCom team is actively engaged in enhancing the functionality of PowerCom.

Please visit PowerCom web site PowerCom download page to download a trail version at: http://www.powercomars.com/powercom/download.html

Trial version has the full function of PowerCom feature, except that you can only use 5 keypads to vote.

Save the ZIP file on your computer, and then unzip the file. Run setup.exe file to perform the

PowerCom installation. Please uninstall the previous PowerCom from your computer if you have an older version of PowerCom on your computer.

PowerCom for Worldwide Office2007 Onlinehelp

Note: Please remember to activate the PowerCom after the installation.

Tip: Activating the new version of PowerCom using the same CD key on the same computer will not affect your PowerCom license activation count.

Related topic: How to Activate PowerCom

Quick Start

The best way to explore PowerComfunctionality is to review the PowerCom sample.ppt demo file. Then follow the step by step demo of inserting a Poller to sample questions and run slide show in the demo mode to experience the benefits of PowerCom.

If you are an experienced PowerCom user, you may want to discover its newest features on your own. If not, you can still get a good feel for PowerCom's software by running the included sample PowerPoint presentation (Strategic Planning – Annual Off‐Site Workshop).

You can also download the sample Power Point presentation from the Documents menu online at: http://www.PowerComARS.com. The sample Power Point presentation “Survey the best price for a new product” contains surveys relevant to price setting for a product. The example slides contain an analysis of age, gender, education, marriage status, and income.

Tip: Please review PowerCom Tutorial at http://www.powercomars.com/support/tutorial.html for a step‐by‐step tutorial.

Quick Poller creation provides 3 types of poller creation options for question slide:

1. Canned poller: This poller will insert canned answer choices with Poller. PowerCom provides these canned answer choices: XXX

2. Horizontal bar: Choose the number bat to match the number of answer choices. Result 3D cylinder bars are displayed horizontally.

3. Vertical bar: Choose the number bat to match the number of answer choices. Result 3D cylinder bars are displayed vertically.

Follow these 4 key steps to experience PowerCom capabilities:

1. Design and create PowerPoint presentation slides and question slides (with or without

PowerCom installed)

2. Insert a Poller using the PowerCom 4 step Polling wizard or New and edit an existing Poller property using the Poller object tool bar.

3. Present the PowerPoint slide using PowerPoint slide show and conduct voting for the question slides.

4. Analyze the voting results by creating reports and optionally conduct OLAP data analysis.

Each of the 4 steps can be repeated.

The following steps will show you a quick and easy way to create a question slide using

PowerCom, and how to run the presentation and polling slides:

1. Open the PowerPoint slide and go to the first question slide.

PowerCom for Office 2007 Introduction

2. Click the "Insert Poller" button in the PowerCom ribbon. It will show a wizard that will allow you to insert a PowerCom Poller in the slide.

3. In the first step of the wizard, there are several checkboxes that you can choose. Check the boxes according to what you want the Poller to do. You must provide a one or two word summary description of your question before you move onto the next step.

4. In the second step of wizard, you can input custom labels in the text box and you can select the correct item. If you select a correct answer, it will flash in the results graph after polling.

5. In the third step of wizard, you can change the way your graph looks using the various tabs and drop‐down menus. There is a "Save as default" button that will allow you to save the settings for use with future pollers.

6. In the last (optional) step of wizard, you can choose the background music to use while polling. After you complete the setting, save your music selection using "Save as the default". Then click "Finish" button to insert it into the current slide.

Repeat several slides with Poller insertion.

7. Repeat step 2 to step 6 for each question slide.

8. Save the file and press "F5" to run this presentation. In the first slide a window will popup.

Check the "Demo Mode" box (if there is no base station attached to the computer,

PowerCom will automatically default to Demo Mode) and then the "OK" button to run the presentation as a demo.

9. Simply use space bar to advance from slide to slide, to start and stop the Polling and to display results graph. Alternatively, you can right‐click the PowerCom Poller icon in right‐ bottom corner for more menu actions. Using shortcut key is another good way to navigate the slideshow.

Have fun. . .

Related Topics

1. Question slide Overview

2. Poller Wizard Overview

3. Available Polling Functions at Each Polling Stage

System Setup and Configuration

System Configuration

The foremost thing that a user needs to do is to configure the PowerCom system. To do this, select "System" from the “Configuration” group in the PowerCom Ribbon. Then select

“System Setup”. The System Configuration box will open. It will allow you to configure System wide settings.

Demo Mode

Check box: PowerCom will set on and off depending on the base station connection. When a base station connection is not detected, PowerCom will automatically check the checkbox and force the demo mode on. The user cannot set the demo mode off in this case. In case you have plugged in the base station and PoweCom cannot detect it, check the device manager to see if the USB driver has been installed correctly.

Tips: Users should make use of the demo mode while designing their presentations. Demo mode will simulate the look and feel of the presentation. It can be used as a rehearsal prior to the formal event.

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Keypad count: The keypad count can be set between the ranges of 1 to 250. You can enter the number of keypads that you wish to use for demo polling.

PowerCom Default: 250

Note: Maximum number of keypads that can be used in demo mode is 250.

Running in Demo Mode

You can run the PowerCom slideshow without connecting to a physical base station and keypads using the demo mode. Demo mode is for meeting presentation simulations. We encourage presentation authors to utilize the demo mode during the PowerPoint presentation design and construction stage to get a sense and feel for how the slideshow will look. Demo mode will allow you to figure out the best screen layouts for the results graph.

Running demo mode is the best practice method to perfect your presentation. You can use demo mode to conduct pre‐meeting rehearsal and sneak previews of your presentation and polling result graph displays.

When PowerCom cannot detect a base station connection, PowerCom will automatically set itself to demo mode. If you have the base station connected to your PC or laptop, please end the slide show and go to the System menu Keypad section to check the connection.

You can set demo mode at slideshow confirmation screen when you start the slide show.

Note: When there is no base station connected to your PowerCom computer, PowerCom will automatically run in demo mode. You cannot remove the demo mode. You only can turn off to a demo mode after the base station is connected to your PowerCom computer and you are in live mode.

Related topic: Slide show PowerCom Confirmation Screen

Use diagnostic mode writing any errors to a log file

Use diagnostic mode writing any errors to a log file.

System default off

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When turned on, PowerCom will record system‐debugging traces in the PowerComLog.txt file.

This log file is very useful to the PowerCom technical support team for PowerCom programming diagnostic.

Related Topic: PowerCom System Files

Prompt for action when data already exists for this presentation

It displays the PowerCom Confirmation Screen before the start of the Slide Show when the presentation has at least one poller inserted.

Tips: It is recommended not to turn this setting off if you are reviewing and changing settings before the start of the slide show.

PowerCom Confirmation:

1. New session or Continue from previous session

Keypad List

2. Demo mode

3. Write to log

4. Location of data file for this presentation

Read More :

Slide Show PowerCom Confirmation Screen

Add a Voting Box when use Dual Monitor

( Standard Edition of PowerCom does NOT include this feature or function, which is only available at Professional Edition of PowerCom.

)

When you enable the PowerPoint dual monitor display with presenterview feature in the

PowerCom question slide, the Poller box will be displayed on the primary monitor visible only to presenter.

System Setup and Configuration

If the option of “ Add a Voting Box when use Dual Monitor” is checked during System configuration; then during the question slide voting stage, audience will be able to see a vote count box similar to the poller box but will get no right mouse click functionality and the

Timer display. Once the voting is complete, the voting box will disappear. When the presenter decides to show the voting results, the result graphic will be displayed on the audiencesecondary monitor.

Related topics:

Dual Monitor Hardware

Preparing Dual Monitor Display

Blink correct answer

This new feature in the latest version of PowerCom allows you to turn on /off the flashing of the bar of the correct answer during polling result graph displays.

Related topic:

The PowerCom Poller Wizard

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Reset Poller after slide show

After the slide show voting, PowerCom poller voting graphic display will be recorded on the question slide. The option of “Reset Poller after slide show” allows the presenter to reset the voting result graphic bar.

Real time replication of voting result file to a back up computer

( Standard Edition of PowerCom does NOT include this feature or function, which is only available at Professional Edition of PowerCom.

)

When should we use this feature?

During the ARS meeting, especially when it is a critical one, you do all the necessary preparation to prevent any kind of interruption during the meeting. You can have a stand‐by computer load with same PowerPoint slides and have a spare base station placed next to the stand‐by computer to deal with any computer melt‐function or PowerPoint crash. However, when you switch the slide show presentation to the stand‐by computer when the primary computer encounters an error and you cannot fix it quickly, your stand‐by computer has the same PowerPoint file but has no previous voting results. You have to copy the file over or run the slide show with a new result file. This may not be an issue if you do not have demographic slides in your break down computer or you never have to re‐visit the question slides on the break down computer.

To be able to port the complete slide and voting result data from primary computer to the backup computer, Powercom provides a new feature of real time voting result replication in

Version 2.32.

How it works?

PowerCom copies the following PowerCom files in real time mode from the primary computer to the stand‐by backup computer:

1 The voting result XML

2. The OLAP data analysis CSV file.

3. The slide Poller Result Picture File.

As you run your Presentation, these PowerCom files are updated on both the main and backup machines simultaneously. So if your primary computer experiences any technical difficulty during the PowerPoint slide show, you can start the Presentation from the backup with all the data ported over from the primary computer.

Requirements & preparations:

System Setup and Configuration

1 You should first establish a computer to computer connection using Ethernet LAN connection via a RJ45 Network Crossover Cable or connect both primary and stand‐by computers to a hub (or switch) using RJ45 LAN cables. Other computer to computer connections such as Infra‐rate, or blue tooth are also acceptable but not recommended, because the connection may not be stable.

2 The computer environment on both the computers should be identical. Windows version, Office version and PowerCom version should be totally identical.

3 First locate the folder on the backup computer that you would like to share or make a new folder.

4 Right click on that folder and click on the option "Sharing and security".

5 A small dialog box will appear with the title "data properties". Under the "Sharing" tab, select the check box "Share this folder on the network" under the "Network sharing and security".

6 Set the permission level on this folder to be writable to the primary computer login account.

7 The path and name of PowerPoint file, music file and other PowerCom system files must be identical on both primary and backup computers. If you use roster files, you must set up roster files on the same shared folder(PowerCom menu ‐> Roster/Team ‐>

Roster path).

You must establish a File Sharing network between your two computers, and ensure that the File Sharing folder on the back‐up computer has write, read permission for primary computer login account. And this folder has the same ppt files (and same file

PowerCom for Worldwide Office2007 Onlinehelp name too) as the primary computer. If there is roster file configuration in primary computer, You must set the roster file in back‐up computer. Run ppt file in Demo

Mode on both computers simultaneously to ensure that all necessary files exist on both computers.

Set up Procedure

1. Open PowerPoint, Click PowerCom menu, then System sub‐menu, General Tab, check

"Hot backup location".

2. Enter the backup computer PowerCom result XML file folder location by \\computer name\folder name or by \\IP address\ folder name.

Note: The voting result file should reside in the same folder as the PowerPoint file. (.PPT or .PPTX)

3. Click "Replication Test" to replicate all files including the voting result files from primary computer to backup computer. You should create result files by running slide show in demo mode or live mode.

System Setup and Configuration

Replication Test File List Current PowerPoint File, Poller result.xml, OLAP csv File, Current

Roster File, Slide Poller Result Picture Folder and all files.

PowerCom copy question slide voting result files to backup computer after voting is stopped and copy one more time after voting result is displayed.

Related topics:

1. Files Created by PowerCom Setup

2. Preparing a Meeting

How to Activate PowerCom

The serial number given to you by PowerCom can only be used on one computer. Activating

PowerCom by using the same serial number on different computers is a violation of the

PowerCom license agreement. Each serial number is associated with a maximum‐keypad‐ allowed number that allows only a certain number of keypads to vote during the slide show.

Your computer must be connected to the internet to activate PowerCom.

Open PowerPoint after installing PowerCom. Go to the PowerCom Ribbon. Under the

“Configuration” group click on System > Activate.

PowerCom for Worldwide Office2007 Onlinehelp

Enter the PowerCom Serial number and your email address and click the Activate button.

PowerCom will connect to PowerCom registration servers and activate PowerCom. You are now registered.

If it pops up this Message "PowerCom was activated successfully", It shows you have already activated PowerCom successfully!, Click PowerCom menu ‐> Help ‐> About PowerCom view

PowerCom license number.

If you have difficulty activating PowerCom, contact your PowerCom dealer for assistance.

You can

• Email us at [email protected] with a screen print or error message.

• Call us at 212‐997‐2000, Monday thru Friday 9 to 5 EST time zone for assistance.

• Visit www.PowerComARS.com and chat with our customer service representative for technical assistant.

Notes:

1. The PowerCom license allows a licensee to use one ARS meeting at a given time and we allow the licensee to install PowerCom on one computer as primary and on another one as back up. It is recommended that licensee save the 3rd activation count as an emergency spare license.

2. If you can not activate PowerCom license but you are connected to the internet. Please open a Windows Dos prompt (Start, Run) then try to PING PowerCom web site PING www.PowerComARS.com to ensure you can access the PowerCom license server.

3. Add permission prompt message when user active in vista machine!

System Setup and Configuration

Tip: Activate your license carefully. We allow three activations for each license, however only one ARS meeting at a given time can use PowerCom.

Why can not activate Vista? Please see topic: How to set Windows System32 permission in

Vista.

Hardware

Current Device

Current connected base station device status.

If you connect the base station after opening the powerpoint file, you can click PowerCom ribbon -> hardware group -> current->Current Device to check the connected base station status.

Current connected base station device icon indicates the base station connection status. A grayed out icon indicates that there is no base station connection. A color icon indicates that one or more base station is connected to the computer currently. You can click the device name to open current device and view the base station connection settings.

You can click the device name to open Current device windows when there is one or more base stations connected to the computer currently.

If you connect Multiple Base Stations. The dialog box will display multiple base station listings.

PowerCom for Worldwide Office2007 Onlinehelp

Tip: You cannot set keypad range and change channel at this screen.

Connecting the Base Station

If you want to connect to a base station, Click “PowerCom” ribbon -> Hardware group -> Start

Base. The “Start Base Station” screen will appear. Select the right Com port for the base station and make base station connections before connecting the base station and testing the keypads.

Hardware

It is highly recommended that you Install PowerCom before trying to connect the base station.

The Base Station USB driver will be installed after complete the PowerCom installation.

The very first time you connect the base station, the system will prompt you to install the USB driver. You can locate the USB driver under PowerCom folder.

After installing the base station USB driver, if you go to Hardware tab, PowerCom will list all the available com ports in the Port drop down list box for you to make a selection. See " How to find the COM Port Number " for how to determine the USB com port number.

PowerCom for Reply WorldWide software supports four Reply keypad types: Standard Reply,

Reply WorldWide, Reply EU, and Reply EZ.

With your interface(s) connected, Power on (Reply WorldWide auto power on when you connect to USB port), click the Connect button to connect the base station. After the base station is connected, PowerCom will display the product name, version number, channel number and the number of keypad used for this computer according to the keypad range setting in the test keypad screen. After the base station is connected, you can test keypad by clicking Test Keypad button.

Reply keypads capacities and limitations:

Standard Reply:

Supports up to 8 channels, 250 keypads each channel.

Reply Worldwide:

Supports up to 15 channels, 250 keypads each channel.

PowerCom for Worldwide Office2007 Onlinehelp

For the Reply Worldwide keypad, you can configure Keypad settings. Please see "Reply

Worldwide Keypad Settings" for detail.

Reply EU:

Supports up to 2 channels, 650 keypads each channel.

Reply EZ:

Supports 1 channel only and up to 50 keypads.

Reply Mini

Supports up to 15 channels, 250 keypads for each channel.

For the Reply Mini keypad, you can configure Keypad settings. Please see "

How to use Reply Mini with PowerCom Reply Worldwide

" for details

Note: You can connect different types of base stations to the same computer to conduct the poll. See multiple base stations for more detail.

Related topics:

1. Reply Mini keypad CRS5000 Hardware

2. Reply Worldwide hardware overview

3. Standard Reply hardware overview

4. Reply EU hardware overview

5. Reply EZ hardware overview

Finding the COM Port Number

From the Device Manager, select "View devices by type". Then open "Ports (COM & LPT)" to find out the Com Port number.

Changing the COM Port Number

From the Device Manager, select "View devices by type" "Ports (COM & LPT)". Select the USB serial port and click Properties. Select the "Port Settings" tab. lCick Advanced. Choose the required COM port number from the list and click OK.

Notes:

1. If a modem is attached to the USB serial port when the port number is changed, it will continue to work under the new port number.

2. If a modem had been attached to a USB serial port but was not attached when the port number was changed, it will not work when re-attached under the new port number. In this case, the modem must be removed from the system and re-installed.

3. In general, if there are devices which have been attached previously to a USB serial

Hardware port, they may not work after the port number has been changed. If this happens, remove the device from the system and re-install it.

Set Keypad Range

There are three places where you can set keypad range.

1. After connecting the base station, enter new keypad range under keypad column.

2. In connect base station screen, you can click “test keypad”, enter keypad ranges in “range to poll” box , click “set new range” .

PowerCom for Worldwide Office2007 Onlinehelp

3. You can click “PowerCom” ribbon -> Hardware group ->Start Base. There is a “Set Keypad

Range” ribbon item under “start base” drop down ribbon item.

Range format:

Enter the range of keypad numbers that you wish to use for the polling, the default is the maximum number of keypads.

This box is used to define the keypad number range and to allow the defined group to participate in voting during the slide show. It accepts a string of the following format: "1,3,6‐

10,21‐29,38". Keypad numbers separated by commas are treated as individual keypads while keypads separated by a dash are interpreted as an inclusive range.

Notes:

Hardware

1. The keypad range setting total keypad count cannot exceed the PowerCom license keypad count. For PowerCom trail version the maximum keypad count is 5.

2. You must connect to a base station before setting the keypad range.

Test Keypad

PowerCom for office 2007 provides two places for testing keypad:

1. In hardware ribbon group, click “Start Base ” ribbon icon to enter Start Base Station screen.

Connect to a base station, then click “Test Keypad” to enter test keypad screen.

2. You can enter Hardware group -> Start base ->test keypad.

Test keypad screen display Base Alpha (A - Z), Com Port number and Channel (CHNL) as tab title. Click the tab to test base station. The selected tab will have broken dot line as border.

PowerCom for Worldwide Office2007 Onlinehelp

Keypads

You can setting keypad range.

Set New Range

Click "Set" button to save the definition of the keypad number range and allow the defined group to participate voting during the slide show. Non‐responding keypad numbers will be displayed as Absent Keypads list during the slide show by right‐clicking the Poller box or by pressing the A key.

Start/Stop Polling

Click the "Start Polling" button to start test keypad. Press the keypad number and see the visual display of number entered.

Color codes in keypad list area:

Clear Grid

Hardware

Clears the keypad voting display and color codes.

_ Keypads of _

Displays the number of keypads used for this computer according to the keypad range setting on this screen.

There is no need to click the "Stop Polling" button, just close the Test Keypad Window and return to System Configuration Window Keypad Tab and click OK button to save the settings.

Tip: You must Connect to a base station before testing the keypad.

Also See

1. Reply Worldwide Keypad Settings

2. Connect Base Station

3. Operating Multiple Base Stations

Operating Multiple Base Stations

Before adding multiple base stations, make sure that all the drivers for the base stations are installed. A driver for Standard Reply may not necessarily work for Reply Worldwide.

In order to add a base station, go to the "Start a Base Station" option in the PowerCom menu and add a base station.

PowerCom for Worldwide Office2007 Onlinehelp

In the base station adder, there will be two dropdown menus. The first menu, called Base, allows PowerCom to differentiate between the different bases. The default base is A. If you want to add multiple ports, you must choose a different base name for each base added.

He second dropdown menu allows you to choose which kind of base station you are adding.

Click "Find Base Station” button to start the base station search. Please select the right type of base and do not use the same base alpha (A‐Z). When the base station is located,

PowerCom will display the base station with Comm Port #, base model type, assigned base alpha, channel (for Reply Worldwide only), total keypads selected, and keypad range setting.

The check box at left‐most side is a base station selection indicator. In most cases, it should be checked. One exception is when you want to disconnect a base station but not all base stations, then you uncheck all other base stations except the one you want to disconnect, then click Disconnect button. The checked base station line will disappear. Make sure you check all the remaining base stations, otherwise PowerCom will not use the bases not checked.

The different bases must be set to different channels. You cannot have two base stations set to the same channel.

PowerCom suggests plugging in and adding base stations one‐by‐one, which means plugging in one base station at a time into your computer and adding it using PowerCom base station adder. Then plugging in another base into your computer and adding that.

If you want to test the base stations to make sure they are fully functional, you can check the tab (e.g. A Port: 14 CHNL:3) that contains the base station you want to test and press the

`Test Keypad' button. This will bring up a new screen that will display keypad responses highlighted in green.

Hardware

PowerCom recommends that you do this to make sure you have connected the ports correctly.

Keypads will be listed from A001‐A250 for channel A, B001‐B250 for channel B, and so forth.

For Reply EU, which can take up to 650 keypad responses, keypads will be listed as A001‐

A650, B001‐B650, etc.

For Reply EZ, which can take up to 50 keypad responses, keypads will be listed as A001‐A050,

B001‐B050, etc.

PowerCom allows a total of 15 channels to be used. The max number of keypads allowed therefore, is 4550. This configuration includes 13 Reply WorldWide bases (250 keypads each) and 2 Reply EU bases (650 keypads each).

Related Topics:

1. Reply WorldWide keypad

2. Reply Mini keypad

3. Using Multiple Com Ports

PowerCom for Worldwide Office2007 Onlinehelp

4. Reply EU keypad

5. Test Keypad

6. View and change Reply keypad no. and channel no.

Keypad Settings

PowerCom for office 2007 provides two way to view and change keypad settings:

1. In hardware ribbon group, click “Start Base ” ribbon icon to enter Start Base Station screen.

Connect to a base station, then click “Keypad Settings” to enter keypad settings screen.

2. If a base station is currently connected, you can enter Hardware group -> Start base -

>keypad Settings directly.

3. Change Keypad settings from Dashboard during slide show.

Hardware

Configure Via Section:

When set to Keypad, all keypad changes must be made manually using the keypad membrane.

When set to Base, all keypads that are within range and powered up will be automatically reconfigured based on the following Keypad Settings.

Digit Echo

When checked, a key that is pressed will display the value of the key on the keypad display.

For example, with digit echo on, pressing key 2 displays "2" on the keypad display.

Enable Star Key

When checked, the * keypad key will be enabled. By default, the * key is disabled.

Low Battery Notification

When checked, a low battery warning will be given when a keypad experiences low battery power.

Post Acknowledgement

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When checked, a key that is pressed will display horizontal bars on the keypad display after the base has acknowledged receipt of the key press. This will be displayed for three seconds.

Shortcut

When checked, the keypad shortcuts for changing the keypad address and channel are enabled.

Soft Keys

When checked, the Soft Keys at the top of the keypad membrane will be responsive to user actions. The default base behavior sets these soft keys to inactive.

Accept Only Initial Response

When checked, only the initial keypress will be sent to the base. This property is easy to misunderstand. To clarify, if this property is enabled, a keypad user who presses 4 can press clear and change their response before the base reads the keypress value. The user cannot press 4, then press 2 before the base has read the keypress value. The 2 will be rejected by the keypad. Once the 4 has been read, the user can then press 2 and it will be accepted by the keypad.

Lock KeyPads

When checked, keypad manual configuration will be locked. No shortcuts will work on the keypad. This setting is intended to prevent keypad users from inadvertently or intentionally changing keypad settings.

Transmit Power

Normally full power is appropriate and results in the longest range of RF communication.

Occasionally when interference is a problem, Experimenting with lower power levels will yield less RF interference at the expense of keypad range.

Notes:

1. PowerCom defaults to Base and doesn't allow changes to keypad.

2. For keypad configuration see "Reply Worldwide hardware overview " or "Standard Reply hardware overview ".

Hardware

Reply Hardware

Keypads Compatible with PowerCom Reply Worldwide

Thanks to backward compatibility design of Reply Worldwide API (the CRS940.OCX),

PowerCom for Reply Worldwide is capable of interfacing with 5 Reply keypad models. These are:

1. Reply Worldwide

2. Reply Mini

3. Standard Reply

4. Reply EU (Reply Export)

5. Reply EZ

Reply Worldwide and Reply Mini share the same base station model, i.e. the CRS940.

Stand Reply has several base station and keypad models primarily differentiated by synthesized and non‐synthesized keypad models. You cannot change the keypad channel number for the non‐Synthesized keypad. Channel number of the synthesized keypad is configurable by keypad command (the 973 command).

You can connect all 5 keypad models (via base station) or mix any or all of them in any combination and connect them to the computer running PowerCom for Reply Worldwide, because the CRS940.OCX API can communicate with all the 5 Reply keypad models. The maximum capacity is 4550 keypads and that will consist of 2 base stations of Reply EU each of which has a capacity of 650 keypads per base station. The other base station, the 13 Reply

Worldwide has a capacity of 250 keypads per base station. When you use all 15 Reply

Worldwide base stations, the total capacity will be 3750.

Please review the 5 Reply model comparisons at:

http://www.powercomars.com/hardware/reply‐worldwide‐reply‐mini‐standard‐reply‐reply‐ eu‐and‐reply‐ez‐keypad‐comparison.html

At the PowerCom Find Base station screen, select the Reply model and assign a unique base alpha (A to Z) before you connect to the base station. You then enter the keypad range for each keypad model according to the physical keypad you have prepared for the meeting.

Please review these 5 Reply model topics within the Reply Hardware chapter.

1. Reply Worldwide

2. Reply Mini

3. Standard Reply

4. Reply EU (Reply Export)

5. Reply EZ

PowerCom for Worldwide Office2007 Onlinehelp

Reply Worldwide hardware overview

The Reply Worldwide Wireless Response System consists of the following items:

1. Wireless Keypads: Model CRS5200 is a calculator‐style radio frequency device with a numeric button panel on the top surface. Keypads are given to each participant in the group. They are used to respond to questions presented during the meeting. Each Keypad is powered 2 x "AA" batteries and requires no external wires or electrical connections.

2. Base Station: Model CRS940 processes responses of up to 250 keypads on a single radio channel. There are 15 radio channels available to support a maximum of 3,750 keypads per room if 15 systems are used together.

Keypad Use

After the Base Station is turned on, pass out the keypads to the meeting participants and demonstrate how the keypad works. Ask each person to press a numeric key on his or her keypad and observe what happens. When a key on the keypad is pressed, a single digit display will indicate which key was activated.

The digit keys (1 through 10) are used to enter numeric responses, including multiple choice questions (A through E) or yes/no answers, into keypad memory. The key must be released to allow the next keypress to occur. Entries are transmitted to the Reply CRS940 Base Station, which is then transmitted to the computer via the provided serial cabling. As keys are pressed, the digits are echoed on the seven‐segment display (SSD).

During normal operation, the displayed digit will go out within 3 seconds. This indicates to the user that the Base Station has accepted the entry and the hardware is operational.

If the light blinks and comes back on, this means that the Base Station addressed the keypad but was not able to accept the entry. This could mean one of a few things:

An invalid choice was made. (Some software packages use a key masking function that rejects entries from certain keys. For example, keys #3 ‐ 9 and 0 may be marked as invalid answers and keys #1 ‐ 2 as valid answers to a Yes/No question.) The participant should press the

"Clear" key and enter a new valid answer.

To clear a response, the CLEAR key must be pressed and released before the Reply CRS940

Base Station receives the keypad transmission. Depending on the number of keypads being scanned, this may take 0.5 second (< 50 keypads) to 2.5 seconds (> 200 keypads). While the

"Clear" key is depressed, the keypad will display the letter C on the SSD.

The keypad is out of range of the Base Station. Try moving the keypad closer to the base. An out of range keypad's LED indicator will wink approximately every 2.5 seconds (with 250 keypads polling).

If the LED indicator on one keypad stays on and never blinks while other keypads are working, check the address and channel of the keypad. If everything appears to be set correctly, then the pad might need factory repair.

Hardware

There is also a low battery detect circuit built into the keypad to notify the user when the battery is getting low and needs replacement. This causes the LED indicator to flash at a high rate (several times per second) when the battery is getting low and should be replaced. There will, however, still be several hours of usage left in the battery, allowing use of the keypad until the meeting is completed.

Softkeys

A new feature for the CRS5200 keypad is the addition of 3 "Softkeys". If enabled, these keys can be used as 3 extra general purpose response buttons for non‐numeric responses.

Change/Check Keypad Address

Model CRS5200 keypads have a mode that allows the user to change or recall the current keypad address. There are two methods for accessing this mode:

Enter code 951: This feature may be disabled from a previous base command. If it is disabled, use the 951 code listed above.

Once one of the above actions has been performed, the two lower horizontal segments will light on the keypad. At this point, you have 5 seconds to do one of the following actions:

To recall the current address, press the "*" key. The address will blink out on the display (001

‐ 250).

To set a new address, simply type in the new 3‐digit address (i.e. "0"‐"0"‐"1" = address 1, and

"2"‐"5"‐ "0" = address 250).

If the address was changed, the keypad will use this new address on the next keypress.

Change/Check Keypad Channel Number

The CRS5200 keypads contain a mode that allows the user to recall or change the current channel. There are two different methods of accessing this mode:

Enter code 973: Press and hold "Clr" and press "2". Then release both keys. This feature may be disabled from a previous base command. If it is disabled, use the 973 code listed above.

Once one of the above actions has been performed, the two lower horizontal segments will light on the keypad. At this point, you have 5 seconds to do one of the following actions:

To recall the current channel, press the "*" key. The channel will blink out on the display (01 ‐

15).

To set a new channel, simply type in the new 2‐digit address (i.e. "0"‐"1" = channel 1, and "1"‐

"5" = channel 15).

If the channel was changed, the keypad will use this new channel on the next keypress.

Keypad Option Commands

Entering option commands is identical to entering a new Channel Number. All option commands start with the digit "9".

Code Description

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910

911

920

921‐929

930

931

940

941

Display the key that was pressed.*

Display a secure character ("‐") instead of the key that was pressed. The actual key pressed will still be sent.

Disable post acknowledge*

Enable post acknowledge for 1‐9 seconds

951

952

953

960

Disable the "*" key.

Enable the "*" key.*

Disable sending low battery message.

Enable sending low battery message (A "?" is sent after each response if the battery is low)*

Setup the keypad's address.

Disable the C‐1 and C‐2 shortcut keys.

Enable the C‐1 and C‐2 shortcut keys.*

Display the keypad's 6 digit serial number (in Hex)

970

973

980

983

Display the keypad's firmware revision

Setup the keypad's channel.

Reset EEPROM to default settings.

Disable key lockout (Any key can be pressed at any time).*

984 Enable key lockout (Only the first key is accepted until an acknowledgement is received).

Option Commands (* = default)

Most of the keypad settings are controlled by a series of "9XX codes, where "XX" represents a two digit number. To enter a 9XX code, press and hold down the "C" key, type in the 3 digit

9XX code, and release the "C" key. For example, to enter the code "970", press and hold the

"C" key, type "9"‐ "7"‐"0" and then release all keys. In this example, the keypad will blink back the firmware revision.

Base Station Overview

The Base Station contains a 2.4 GHz RF transceiver and the hardware necessary to send keypad votes to a PC via USB connection.

The CRS940 can change channels so systems in close proximity can be set to different channels to prevent interference.

The CRS940 uses an integrated RF antenna combined with a proprietary frequency hopping algorithm to ensure reliable RF performance when there is a lot of RF interference being generated from other 2.4 GHz devices such as wireless internet, cordless phones, etc.

Change CRS940 Channel Number

Hardware

The CRS940 base station can be set to any of the 15 available channels through the Reply

Configuration and Diagnostic Utility.

Extract from Reply manuals

Reply Mini keypad CRS5000 Hardware

Reply Mini Model CRS5000 is a miniaturized version of the popular Reply (Worldwide) keypad that is being used extensively in 'audience response', 'group response', or 'interactive voting' sessions and presentations. The CRS5000 wireless audience response keypads and a CRS940 base station comprise of a versatile two‐way interactive voting system that includes these features:

1. Slim case with soft touch elastomeric keyboard and LED indicators.

2. Smaller than a credit card and weighs less than an ounce. Fits easily in the palm and may be comfortably worn with an optional lanyard.

3. Two‐way spread spectrum radio employing an advanced communications protocol.

4. Frequency hopping delivers high immunity to interference plus signal security to allow the system to operate in the presence of other wireless devices.

5. Works with Reply (Worldwide) Model CRS940 base stations.

6. Allows drop‐in use with scores of Reply compliant software applications.

7. Ultra lightweight: Less than 1 oz. (with battery). Footprint smaller than a credit card.

8. Is compatible with Reply Worldwide keypad. (same RF protocol, same firmware, and is exchangeable)

9. Can interface with Reply Worldwide base station CRS940 or Reply Solo base station

WRS960X.

10. Can be combined use with Reply Worldwide keypad using PowerCom for Reply

Worldwide software.

11. Ideal for attending multi‐event conference.

The Mini's functions are exactly the same as Reply Worldwide with the exception of only having 5 choices.

More Detailed Information

User Identification

1. Each keypad has an RF device identity ("address") between 1‐250 and a channel identity between either, 1‐15 (standard version; stocked item) or 1‐72 (custom arena version; by special order; special terms and pricing applies).

2. Addresses may be changed by using an optional WRS960X‐T portable programmer

3. Each keypad also has a unique device serial number.

4. Serial numbers are permanent and set during manufacturing.

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5. Both the address and serial number are transmitted with each keypad's response.

User Input

1. 5 elastomeric buttons for entering multiple choice responses. Buttons labeled: 1‐5, A‐E.

2. Entries can be "speed scored" to 0.05 seconds (50 milliseconds) resolution to identify group response sequence (PowerCom 'Fastest Finger' function) during competitive events.

Display

Green and Red LEDs confirm user keypresses and indicate when the base station accepts the keypad's inputs.

RF Technology

1. Two‐way RF keypad uses eligible license‐free/license exempt frequencies to communicate keypresses to the base station and receive from the base station, control information and acknowledgments of successful entries.

2. Employs Fleetwood‐engineered 2.4 GHz frequency hopping spread spectrum (FHSS) transceivers.

3. FHSS offers excellent range, immunity to interference, and signal security.

4. Patented and proprietary radio protocol.

5. Creates a secure communications network between keypads and their associated base station.

6. User entries are acknowledged when received by the base station. This message acknowledgment method is just one of the many patented features of Reply systems.

7. Permits Reply systems to operate in the presence of other RF devices (WLANs, PDAs, phones, etc.).

8. Integrated error checking discriminates system signals from all other RF traffic to ensure data accuracy and enhanced security.

9. Depending on the version, 15‐72 channel identities are available to provide installation flexibility and support up to 3,750‐18,000 keypads per room.

10. Internal antenna is protected by the keypad enclosure.

Range

1. Reply Mini is designed to operate in an indoor area 300 x 300 feet.

2. Elevating the base station often results in a performance advantage.

Capacity

1. 250 keypads per base station channel identity.

2. Stock configuration: Default, 15 identities available for 3,750 keypads per room/site.

3. Arena configuration: Non‐stock, special terms and pricing apply. Up to 72 identities for

18,000 users per venue.

Speed

1. Determined by base station. See Reply Worldwide Base Station Model CRS940

Hardware specifications.

2. Time stamping is available to identify each keypad's input sequence in group's response.

CRS941 USB stick Base station

Reply(Worldwide) Base Station Model CRS941

Base Station in compact USB Stick styling that communicates with Reply (Worldwide)and

Reply Mini (Worldwide) keypads.

Like CRS940, controlled by value‐added software* (purchased separately).

Reply (Worldwide) Base Station Model CRS941

1. USB Stick version of CRS940.

2. Dimensions: 3.1"L x 0.9"W x 0.57"H.

3. Same performance characteristics as CRS940.

Base stations do not include accessories such as software** and carry cases. These additional items are priced separately.

Standard Reply hardware overview

Note: Standard Reply is a discontinued model

The standard Reply Wireless Response System consists of the following items:

1. Wireless Keypads: Model CRS1200 is a calculator‐style radio frequency device with a numeric button panel on the top surface. Keypads are given to each participant in the group. They are used to respond to questions presented during the meeting. Each Keypad is powered by an internal 9‐volt battery and has no external wires or electrical connections.

2. Base Station: Model CRS930 processes responses of up to 250 keypads on a single radio channel. There are 8 radio channels available to support a maximum of 2,000 keypads per room.

Base Station Carry case, Model CRS899B‐32 ‐ High impact ABS shell, die cut foam insert, and locking clasps. Holds Base Station, 32 keypads, antennas, serial cable, and power supply.

Lockable Keypad Carry case, Model CRS899K ‐ High impact ABS shell, die cut foam insert, and locking clasps. Holds 50 keypads for security and shipping protection.

Auditorium/Hall Antenna Kit, Model CRSXANT20 ‐ Consists of a pair of special dipole antennas with mounting slots. Replaces standard whip antennas to increase Base Station reception.

Includes coaxial cable and connectors to attach antennas to the Base Station. This type of antenna system is recommended for large audiences in large areas.

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The user of the system provides a personal computer or notebook and any desired projection device. Any personal computer with an available serial connection can potentially be used with the Reply System.

The Standard Reply uses the latest in wireless technology to turn any meeting into a dynamic interactive experience for each participant without having to deal with a nightmare of cables and connectors.

Fleetwood is unique in the marketplace with its patented system utilizing two separate radio frequencies to provide a two‐way link with the keypads. This design ensures that no responses are missed by requiring a keypad to retransmit the user’s response until it is properly received by the Base Station. The design also allows the system to refuse to acknowledge any invalid entries. This is clearly superior to other technologies using one‐way radio or infrared, which do not provide acknowledgment to the keypad when its entry is received and do not have any way of rejecting invalid entries.

The Base Station is the control center for the system and operates according to commands issued by the application software. Each Base Station can process responses from up to 250 keypads.

A radio frequency with an assigned channel number is used by the Base Station to address each individual keypad. This frequency is modulated by the Base Station microprocessor with a serial digital address signal that transmits continuously whenever the Base Station is turned on.

A different radio frequency, but with the same channel number, is used by the keypad to send response information to the Base Station. When a key is pressed on the keypad, this transmitter is automatically activated when addressed by the base transmitter.

Channel numbers are used only to denote the pair of operational frequencies as used by the

Base Station and keypad unit.

How it works

The keypads are rapidly and continually interrogated by the Base Station 'in sequence' to securely process responses. System timing ‐‐ the interrogation cycle ‐‐ is adjustable from 0.5‐2.5 seconds depending on group size. Keypads transmit their response information for a duration of

10 milliseconds (1/100th of a second) after receiving their address. Once the Base Station acknowledges a keypad's response information, the keypad turns off to conserve battery life.

Change/Check Keypad Channel Number

To change the Channel Number, simultaneously hold the “Clear” key and press key's “9” “7”

“3”. Then release the “Clear” key. The current Channel Number will flash on the LED. The user can now enter any valid 3 digit Channel Number (002, 003, 004, 006, 007, 008) or press the

“Clear” key to exit the Channel Change Mode. While in the Channel Change Mode, use the

“0/10” key when you want to enter a “0”. Up to four seconds is allowed to enter each digit.

After this interval, the keypad will also shut down. The keypad will shut down after the third digit is entered.

To check Channel Number, follow the same procedure as to change Channel Number, then press “Clear” key when complete.

Hardware

Keypad Option Commands

Entering option commands is identical to entering a new Channel Number. All option commands start with the digit “9”. See Table 1 for the list of available options.

Option

910

911

92x

Description

Display will display key number (0 ‐ 9)

Display will show bar instead of number

Post acknowledge time‐out (x = 0 ‐ 9) (* = 0)

930

931

940

941

970

Asterisk “*” key disabled in standard mode

Asterisk “*” key enabled in standard mode

Suppress low battery transmission in standard mode

Allow low battery transmission

Display current firmware version number

973 Display/Change Data Channel

Option Commands (* = default)

Extract from Reply manuals

Reply ® is a registered trademark of Fleetwood Group, Inc.

Reply EU Export hardware overview

Technical Specifications for Wireless Keypad Model CRS4200:

Note: Reply EU is a discontinued model

Enclosure

1. Each wireless keypad is housed in a lightweight, compact, and rugged A.B.S. plastic molded enclosure.

2. Dimensions: 17 cm L x 7.9 cm W x 3.8 cm H.

3. Weight: 215 grams.

User Input

1. Soft‐touch sealed membrane switch panel with 12 tactile keys.

2. Ten keys are numbered 1‐10. Additional key markings include A‐E on keys 1‐5, and "Yes" and

"No" on keys 1‐2. "Clear" and user‐defined "asterisk" keys provide additional functions.

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Display

1. Seven‐segment LED displays user input and is extremely visible, even in reduced lighting conditions.

2. A proprietary acknowledgement feature is integrated with the display to show the status of data delivery as well as verify the acceptance of each keypad entry by the Base Station.

Power and Power Management

1. Powered by a 9‐volt battery and internally regulated to 5 volts for consistent performance throughout the life of the battery.

2. Keypad is using power only when transmitting and acknowledging an entered response.

3. Low battery is indicated by the rapidly flashing seven‐segment LED display when about 100 responses are remaining. Also, keypad transmits a warning to the Base Station.

4. Battery provides sufficient power for 10,000+ responses before requiring replacement.

User Identification

1. Each keypad has a unique radio frequency (RF) address between 1 and 650. Combining this

"address" feature with a patented response verification method provides additional security.

2. Keypads operate independently of each other, and keypad addresses are programmable.

Additionally, keypads may be password‐enabled to protect configuration.

RF Technology

1. Proprietary radio communication system provides secure, barrier free operation between keypads and their associated base station.

2. User entries are acknowledged when received by the base station.

3. Integrated error checking ensures accurate communication of responses and control functions.

4. Compact radio transceiver (transmitter/receiver combination) processes address/control signals from the Base Station and sends keypress information to the

Base Station on 433.92 MHz.

5. Communications to/from the Base Station are crystal referenced.

6. Receiver is SAW referenced superheterodyne design with phase lock detection for superior sensitivity, stability, and selectivity.

7. Internal antenna is protected by the keypad enclosure.

Range

The system is designed to provide reliable operation in an area 100 meters by 100 meters.

Range can vary due to a room’s geometry and RF propagation characteristics. Performance may be improved by elevating the base station and/or positioning it in the center of the group.

Speed

1. The Base Station scans each keypad in “rapid fire” sequence. Scan duration is 1/100th of a second. Within each brief time slice, the Base Station simultaneously determines a

Hardware

keypad’s identification and processes/acknowledges its response information.

2. This "look, listen, verify" routine is both intelligent and fast. Polling cycles are adjustable to optimize speed to group size. For example, a group of 50 keypads can be sampled every one half second, whereas an audience of 650 per room/site can be sampled every 6 seconds.

Control

1. Utilizes a high performance microprocessor and external permanent memory for storage of setup parameters and keypad addresses.

2. Firmware is resident in the microprocessor chip, which can be replaced to facilitate easy upgrade during the life of the product.

Capacity

1. 650 keypads per radio channel.

2. Adding keypads to an existing Base Station requires them to be set to new, unused addresses. No change is required on the Base Station when keypads of the same radio channel are added.

Extract from Reply manuals

Reply is a registered trademark of Fleetwood Group, Inc.

Reply EZ hardware overview

Technical Specifications for Wireless Keypad Model CRS1200‐EZ:

Note: Reply EZ is a discontinued model

Enclosure

1. Lightweight, compact, gray A.B.S. plastic molded enclosure.

2. Dimensions: 6.7" L x 3.1" W x 1.5" H.

3. Weight: 6.5 ounces.

User Input

1. Soft‐touch sealed membrane switch panel with 12 tactile keys.

2. Seven keys are lettered a ‐ g.

3. Three are marked Y(es)/+, A(bstain)/., and N(o)/‐.

4. The ! (Alert/raised hand) and (reset) keys provide additional functions.

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Display

Seven‐segment LED provides response entry confirmation and is visible in reduced lighting conditions.

Power and Power Management

1. Powered by a commonly available 9‐volt alkaline battery and internally regulated to 5 volts for consistent performance throughout the life of the battery.

2. Keypad is using power only when transmitting an entered response.

3. Battery provides sufficient power for 10,000+ responses before requiring replacement.

User Identification

1. Each keypad has a unique address between 1 and 50 and a radio frequency (RF) channel number. Combining this "address" feature with a special response verification routine provides additional security.

2. Keypads operate independently of each other, and keypad addresses are programmable.

3. Individual pads can be password protected to preserve configurations.

RF Technology

1. Proprietary radio communication system provides reliable, barrier‐free operation between keypads and their associated base station.

2. Integrated error checking ensures accurate communication of responses.

3. The keypad design uses license‐free frequencies for communicating key presses to the base station.

4. A 345 MHz RF keypad transmitter sends key press information to the base station’s receiver.

5. This transmitter is frequency synthesized and frequency modulated.

6. Multiple channels provide installation flexibility.

7. Internal antenna is enclosed and protected by the keypad housing.

Extract from Reply manuals

Reply is a registered trademark of Fleetwood Group, Inc.

Reply hardware specifications

Reply Worldwide Employs 2.4 GHz frequency hopping spread spectrum (FHSS) transceivers.

FHSS offers excellent range, immunity to interference, and security.

Hardware

Range:

1. Spread spectrum technology is designed to operate in an indoor area 450 x 450 feet (150 x

150 meters).

2. A rooms geometry and RF propagation characteristics will influence actual range experienced. Elevating the base station often results in a performance advantage.

Reply Standard employs radio frequency (RF) technology to communicate between keypads and their associated Base Station. Reply Standard has 2 Separate frequencies are used to address/control the keypad and communicate keypresses to the Base Station.

1. A 216 ‐ 220 MHz RF keypad receiver processes address/ control signals from the Base

Station's transmitter. This receiver is dual conversion crystal referenced frequency modulated.

2. A 345 ‐ 369 MHz RF keypad transmitter sends keypress information to the Base Station's receiver. This transmitter is frequency synthesized and frequency modulated.

Range

The system is designed to provide reliable operation in an area 200 feet by 200 feet with standard omnidirectional, quarter‐wave whip antennas.

Note: Range can vary due to a room's geometry and its RF propagation characteristics.

Performance may be improved by using the optional auditorium/hall antenna kit. This kit includes high‐gain dipole antennas that replace the standard antennas.

Reply EZ Each keypad has a unique address between 1 and 50 and a radio frequency (RF) channel number.

1. A 345 MHz RF keypad transmitter sends keypress information to the Base Station's receiver.

2. This transmitter is frequency synthesized and frequency modulated.

3. Multiple channels provide installation flexibility.

Range

The system is designed to provide reliable operation in an area 150 feet by 150 feet using the

Base Station's internal antenna.

Greater range may be achieved by elevating the base station to reduce barriers to transmission.

Reply EU (Export) is a 433.92 MHz. radio frequency (RF) keypad for Europe.

Each keypad has a unique radio frequency (RF) address between 1 and 650.

Range

The system is designed to provide reliable operation in an area 100 meters by 100 meters.

Note: Range can vary due to a room's geometry and its RF propagation characteristics.

Performance may be improved by elevating the base station and/or positioning it in the center of the group.

PowerCom for Worldwide Office2007 Onlinehelp

Topic: Components

Your group response system is a peripheral device that attaches to a PC or notebook. The interface (also called a base station or controller) communicates with each keypad and your computer.

The Interface

The Interface includes transmit and receive modules along with a serial cable that connects to the computer. The Interface communicates with up to 250 keypads on a specific radio frequency (channel) and sends data to one of the computer's serial communications ports for processing.

There are eight different radio channels available within the Fleetwood Standard Reply hardware platform. A Channel 1 interface can only communicate with Channel 1 keypads. A

Channel 2 interface can only communicate with Channel 2 keypads. The same holds true for all other channels.

PowerCom supports up to 2000 keypads, with eight serial ports.

To Set Up A Four Interface System:

Be certain you have 4 different channel Reply systems.

Be certain you have 4 available Com Ports numbered from 1‐10.

Set the 4 interfaces on a table near your computer.

With the computer and interfaces off, connect the 1st interface cable to your first serial port.

Connect the others cables to the ports in the same way.

Turn on the Interfaces and computer.

If an interface's power lamp fails to light, be sure that the AC outlet is operational. If it is, but there is still no power, replace the Interface (you should always have a back‐up unit.)

The wireless keypads function as individual terminals, sending user entered digits to the

Interface via wireless Radio Frequency transmission.

Each keypad has an electronically stored "address," or ID, which is also written on its bottom cover. This address is a number from 1 to 250. Please see the Fleetwood manual for information on re‐addressing keypads and for re‐assigning channels on the synthesized keypads.

In a multi‐system environment, it is critical that keypads are placed within the maximum radio range (about 75') of the interface's receiving antennas. This is typically accomplished by using an external antenna system.

Using Multiple Com Ports

To use multiple Reply systems simultaneously, each system must use a different channel. Also, you need multiple Com Ports, one for each Reply system.

Virtual Numbering

Hardware

Since each interface can address up to 250 keypads and all keypads use individual addresses between 1 and 250, PowerCom will convert physical keypad addresses to virtual addresses for all Com Ports after the first.

Keypads associated with your lowest number port remain numbered 1‐250. Any keypads on your next port are assigned virtual addresses of 251‐500. The next port will be assigned 501‐

750, etc. So for example, if you are using two interfaces (Channel 1 and 2) with 125 pads for each interface numbered 1‐125, PowerCom will report your keypad numbers as 1 to 125 for interface 1 and 251 to 375 for interface 2. Note that there are no keypads numbered 126‐250.

If you do not understand this and you are using more that one system, stop and re‐read it carefully. It is important to understand this concept because you will need to physically re‐ label your keypads according to PowerCom's Virtual Numbering Plan.

Configuring Com Ports

If you are unable to read interface data you should first launch HyperTerminal. Create a new connection and select "Direct to Com Port 1". Set the baud for 9600 and leave other port settings as they are. When you click OK, a new window should show. With the interface on, you should see data in the window. It will use a format of "A" then 50 underscores then "YZZ" followed by "B" etc.

If you do not see this data, Windows is not reading the port correctly. On Win9x, Win2000 and Windows XP machines use the Device Manager to manually configure your ports. Your settings should be:

‐ Com 1 IRQ 4 address 3F8

‐ Com 2 IRQ 3 address 2F8

‐ Com 3 IRQ 4 address 3E8

‐ Com 4 IRQ 3 address 2E8

In Win NT use Control Panel, Ports, Advanced. Your settings should be:

‐ Com 1 IRQ 4 address 3F8

‐ Com 2 IRQ 3 address 2F8

‐ Com 3 IRQ (any available but not 3 or 4) address 3E8

‐ Com 4 IRQ (any available but not 3 or 4) address 2E8

Once you have confirmed port configurations, try reading data with HyperTerminal again. If you now see data, PowerCom will see it as well. If you don't see data, you should enter your machine's BIOS setup. (If you don't know how to access your BIOS, don't try it. Contact your company's support group or call us.)

Manually configure your ports in BIOS as stated above. This will allow HyperTerminal and all other applications to establish the correct communications.

PowerCom for Worldwide Office2007 Onlinehelp

Reply Worldwide Keypad Settings

Configure Via Section:

When set to Keypad, all keypad changes must be made manually using the keypad membrane.

When set to Base, all keypads that are within range and powered up will be automatically reconfigured based on the following Keypad Settings.

Digit Echo

When checked, a key that is pressed will display the value of the key on the keypad display.

For example, with digit echo on, pressing key 2 displays "2" on the keypad display.

Enable Star Key

When checked, the * keypad key will be enabled, by default the * key is disabled.

Low Battery Notification

When checked, a low battery warning with keypad LED blinking will be given when a keypad experiences low battery power.

Post Acknowledgement

When checked, a key that is pressed will display horizontal bars on the keypad display after the base has acknowledged receipt of the keypress. Acknowledgement will display for three seconds.

Shortcut

When checked, the keypad shortcuts for changing the keypad address and channel are enabled.

Soft Keys

When checked, the Soft Keys at the top of the keypad membrane will be responsive to user actions. The default base behavior sets these Soft Keys to inactive.

Accept Only Initial Response

When checked, only the initial keypress will be sent to the base. This property is easy to misunderstand. To clarify, if this property is enabled a keypad user presses 4 can press clear and change their response before the base reads the keypress value. The user cannot press 4, then press 2 before the base has read the keypress value. The 2 will be rejected by the keypad. Once the 4 has been read, the user can then press 2 and it will be accepted by the keypad.

Lock Keypads

Hardware

Transmit Power

Normally full power is appropriate and results in the longest range of RF communication.

Occasionally when interference is a problem, Experimenting with lower power levels will yield less RF interference at the expense of keypad range.

Extract from Reply manuals

Reply Worldwide Keypad User Guide

Keypads do not need to be turned on or off.

To vote, simply press the number of your answer choice. The number of your choice should appear in the LED display. When your vote has been accepted, the LED display will show three horizontal lines to acknowledge that your vote has been accepted. The display will then return to blank.

To switch your vote, press the number for your new answer choice. The receiver will accept your most recent answer as your response.

For example, if you have already voted choice '1', but later during the poll decide that choice

'2' is better, you can press '2' on the keypad and the program will automatically change your vote from '1' to '2'.

If you vote for a choice that is not one of the answer choices, your vote will not be accepted.

If a poll has a choice '10', pressing just the '0' key will accept as choice '10' for you.

For polls that have letter answer choices, keys 1‐5 correspond to A‐E.

For polls that have True or False answers, pressing 1 on the keypad means a response of

'True', and 2 on the keypad means a response of 'False'.

The 'Clr' key, if pressed after a vote has been accepted, will not recall your vote. If the Clr key has been pressed before the vote has been accepted, it will recall your vote.

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Note: PowerCom does not employ the use of the top three keys and the '*' key. Pressing these keys will not alter the outcome of voting.

How to use Reply Mini with PowerCom Reply Worldwide

The Reply Mini is similar to the Reply Worldwide except for the following features:

From the audience point of view:

1. Only 5 choices (1‐5, A‐E) are permitted

2. No 7 segment LED to display your answer choice.

3. When you press any key, the green LED will light to indicate keypad power on.

4. When the vote is received by the base station, the green LED light goes off.

5. If the keypad is unable to send the vote after a period of 9 seconds, the red LED will light for

3 seconds and then power off keypad.

6. Red LED will blink quickly 4 times when the battery power is low.

From the Presenter and ARS technician point of view:

7. Can be set up to answer 5 choices for a given question.

8. Reply worldwide keypad settings are not applicable to Reply Mini.

9. You need the special equipment WRS960X‐T Programmer Model to change the channel number and keypad ID. This equipment is mandatory for breakout events.

10. You can view the keypad channel ID and keypad address by pressing the 1 and 5 key simultaneously for 3 seconds. Either the red or the green led will light to start a sequence of blinks representing the Base ID (from 01 to 15) and the keypad address (from 1 to 250). A green LED flash represents the numerical values separated by the red LED indicator. The format is as follows:

Hardware

Note: If the Base ID is below 10, the sequence will begin with a red flash. For any 0 digits, there will be no green flashes.

For example, representing Base ID 02, Keypad Address 103.

Additional information for the presenter and the ARS technician

The serial numbers of the CRS5200 (Reply Worldwide) and CRS5000 (Reply Mini) do not overlap and therefore the keypads can be mixed on a single system. In other words, no

CRS5200 will have the same serial number as a CRS5000 or vise‐versa.

The Reply Mini has Timestamp capacity and speed, so can be used in the Fastest Finger competition on the Winners screen.

Reply Worldwide Keypad settings are not applicable to the Reply Mini, such as "Accept Only

Initial Response" and echo.

For hardware specification comparison between Reply Mini and Reply worldwide, please review "Reply Worldwide and Reply Mini Keypad Comparison".

View and Change Reply Keypad Number and Channel Number

View and Change Keypad Number

View Keypad # Change Keypad #

Hold Clr + 9 5 1

After view enter keypad as 3 digits (002)

Reply Worldwide

Standard Reply

(synthesized keypad)

1. Clr + 1 then * or

2. Hold Clr + 9 5 1

Release Clr, enter *

Hold Clr till it blink then let go, keypad show as 3 digits

Standard Reply(non‐ synthesized keypad)

Hold Clr till it blink then let go, keypad show as 3 digits

View and change keypad channel:

Reply Worldwide

Standard

Reply(synthesized keypad)

View Channel

1. Clr + 2 then * or

2. Hold Clr + 9 7 3

Release Clr, enter *

Hold Clr + 9 7 3

After view enter 3 digits

(002)

After view enter 3 digits

(002)

Chg Channel

Hold Clr + 9 7 3

After view enter 2 digits

(02)

After view enter 3 digits

(002)

PowerCom for Worldwide Office2007 Onlinehelp

Standard Reply(non‐ synthesized keypad)

Hold Clr + 9 7 3 Can not change

You can change base station channel via ReplyWW Utility program or using PowerCom:

1. Start PowerPoint, Click "Start a Base station" sub menu from PowerCom menu.

2. Plug in base station USB cable to your computer, then click "Find Base Station" button.

3. After PowerCom locate the base station, simply change the channel number, and then press enter. Now the channel is changed.

Reply Wireless Response System Meeting Room Setup

Reply Worldwide

The Base Station can be located anywhere in the area where the keypads are to be used.

CRS5200 keypads can operate in a room up to 450 x 450 in size. Despite a robust communication system, walls and some other 2.4 GHz devices can moderately to severely limit the CRS940 system's performance. If coverage of a larger area is necessary, elevation of the Base Station can usually improve the reception of the keypad signals.

Note: Due to the properties of signals operating at 2.4 GHz, Fleetwood does not recommend placing any walls between the base station and the keypads. The material in a wall tends to absorb the RF signal and slightly reduced performance might be observed.

Standard Reply

Recommended Installation: Central Position

The Base Station case should be located centrally in the area where the keypads are to be used. This placement ensures that the outermost keypads are nearly equidistant from the

Base Station. Optimally, the Base Station should be elevated at or above keypad height.

Elevation above that height can usually improve reception and expand the coverage zone.

The Base Station uses omni directional antennas, and their coverage pattern is circular, that is, evenly distributed around the plane of each antenna. Central placement optimizes coverage with this type antenna configuration, and it helps you to quickly get down to business by basically setting up the Base Station, passing out keypads, and testing operation.

Central position has other advantages including: displacing the Base Station from sources of

RF interference which could possibly reduce reception range (e.g., computers, projectors); helping ensure keypads ‐‐ as they freely move about the room ‐‐ will remain within the Base

Station's coverage pattern; and following recommended manufacturer's guidelines.

If central placement provides solid and consistent coverage to all keypads, then you may have the latitude to reposition the Base Station to the front, rear, or one side of the room.

When a Central Position Is Not Feasible

Hardware

If central position is not desirable, then you may want to reposition the Base Station to the perimeter of the room (front, back, or side). After repositioning the Base Station, you should elevate it above keypad height and again test keypads to verify coverage.

Test by placing the keypads farthest from the Base Station on the floor. If their responses are collected on their first transmissions, no further action on your part should be necessary. If responses are not quickly collected, then you need to decide on EITHER moving the Base

Station back to the central position OR performing a coverage zone expansion strategy to increase the Base Station's reception area and/or strength.

There are two commonly used coverage zone expansion strategies: one uses your existing whip antennae and one replaces your whip antenna with high‐performance dipole antennas.

Multiple Base Station Coverage For Large Audiences/Rooms

When using multiple Base Stations to service more than 250 keypads in a single room, create zones of coverage. In each zone, place keypads and a Base Station of the same radio channel.

Central position of Base Stations in each zone will provide all of the advantages discussed in

Diagram 1. The Base Stations MUST BE ON DIFFERENT CHANNELS.

For best results, maintain a minimum separation of 15' between Base Stations of a different channel.

Alternate positions of the Base Stations are possible (i.e., all against a single wall); however, the use of high‐performance dipole antennas is strongly recommended to provide proper coverage of very large areas.

Extract from Reply manuals

Question slide

Question slide Overview

Suggested Method:

The suggested method pf having poller objects in your presentation is to maintain a separate presentation file for questions slides only. This practice boosts PowerPoint performance during slide show, resulting in better coordination for presentation projects. The main purpose for this is to maintain a smaller PowerPoint file that uses PowerCom poller objects.

The disadvantage of this practice however is presentation navigation. The presenter has to switch between two different PowerPoint slide shows, one being the main presentation slide and the other being the question slide. By using the Windows command‐"Alt + Tab", the presenter should be able to navigate between the two slideshows fairly easily.

Working with PowerCom question slides:

There are only two things you should be aware of when you are working with PowerCom question slides: Insert a Poller and Maintain an existing Poller object property .

There are two methods of designing a question slide.

Method 1

1. Design Question and answer

2. Insert Poller(You have 3 options to choose from) a) Poller Wizard

Method 2 b) Quick Design and Insert Poller c) Library

1. Using Quick Design Poller insert new slide

2. Change answer

3. Using Refresh to update options and title

4. Maintaining Poller Properties

tip: To ensure all pollers are valid, you can use Verify Poller to verify all Poller attributes.

Inserting a PowerCom Poller

You should first create your question in PowerPoint using standard conventions except that when listing the choices for your question, you must label each choice with either a number or a letter.

Rapid question creation rule:

PowerCom for Worldwide Office2007 Onlinehelp

In a question slide, you should have only two text objects: a title text for question and a text for answer choices.

Insert a new slide choosing "Title and Text" Text layout slide. PowerCom strongly recommends you to use this layout slide for question slide. This is because after you enter the question and answer choices, PowerCom will automatically copy the answer choices from slide

Text fields to the PowerCom Poller.

If you follow this rule, PowerCom will automatically capture the number of answer choices to the question and text of all the answer choices:

Notes:

1. PowerCom recommends do not to use animation for question slides. With animation,

PowerCom Polling may not work properly.

2. The Reply system allows up to 10 choices when using numbers (1 through 9, and 0 for 10) and up to 5 choices when using letters (A through E).

For example your PowerPoint Slide could look like:

From the PowerCom Ribbons, select "Poller Wizard" button from the Question Slide group.

This will launch the 4 steps Polling Wizard. Alternatively you can select “New” > Horizontal > 6

Choices to Insert Poller.

Tips:

Question slide

1. For all question slides, please use "title and text" slide layout and place only the answer choices in the text box. PowerCom will automatically pick up the answer choice count and text to insert in to the Poller.

2. To ensure all pollers are valid, you can use Verify Poller to verify all Poller attributes.

How to Quick Design and Insert Poller on Slide

Overview

Many a times, we design a number of slides with title and choice content, that have the same settings for timer and music. To save time to insert poller in all these slides we can choose a simple way.

How to work?

Go to Menu : PowerCom Ribbons > Question slide >New. User can insert 3 types of poller:

Canned, Vertical and Horizontal. Vertical and Horizontal have 1-10 choices, Canned is like yes/no, True/False etc.

1. If the slide has no poller , you can choose a poller type and number of answer choices that you want to insert in the poller.

2. If current slide has poller, then PowerCom will insert a new slide according to the poller type and choice number that you choose. Slide title is Q_N,where N is the slide number.

Slide text is choice labels, that will be set to sequence number equal to poller choices number by default. You can change titletext and choice number. After finishing high light poller and click Refresh button to update choice number and Labels.

3. If you want to setup demographic, assign team, set correct answer and score, please go to Poller Ribbons.

PowerCom for Worldwide Office2007 Onlinehelp

tip: To ensure all pollers are valid, you can use Verify Poller to verify all Poller attributes.

Refresh

( Standard Edition of PowerCom does NOT include this feature or function, which is only available at Professional Edition of PowerCom.

)

1. When you can copy and paste the Poller from another slide, but choice number and Labels will be different. but it is a complex process to change them from Poller Ribbons.

2. When you modify the choice number or choice answer, and want to update poller choice number and labels, you need to do a little more modification in poller ribbons.

3. When you exit from slide show, while poller shows the status is display or demographic, and you want to clear the data, but you do not want to redo insert poller.

Now you can use the Refresh Update function and synchronize the answer choices and bar labels contents.

How it Works?

Refresh function catches the answer choices number and answer choices labels, Updates poller and closees poller vote data.

How to use Refresh?

1. Click on the Poller

2. Choose PowerCom Ribbons > Question slide > Refresh

Tip: To enable the “Refresh” function to works, choose the Poller and high light it.

Maintaining Poller Properties/Poller Ribbons

To modify the Poller property, you can either delete the poller and then recreate the Poller; or click on the poller to modify proper ties the poller ribbons.

There are three ways to modify the poller properties: a. Click "Poller". The Poller ribbons will show up. You can modify the poller property attributes via ribbons. b. Right-click the Poller and click DSIGraphic Control Object, then click Properties. c. Right-click the Poller, then click Properties. a. Poller Ribbons

1. Question

Question slide a) Question Summary

It provides a short description or summary of your question of up to 22 characters. b) Demographic Question

You may choose to designate this question as a demographic question. See Demographic

Filters for more information. c) Assign Team

You may choose to designate this question as a assign team. See Assign Team for more information.

2. Answer Choice a) Answer Type

Select your question and answer type: Numerical, Alphabetical, Yes/No and True/False. b) Answer Number

Choose the number of answer choices that you need. You must have at least 2 choices and at most 10. For question types with preset answers, the number of choices will be set automatically: Numerical 1 to 10 choice, Alphabetical A to E choice. Yes/No can not either and True/False. c) Bar Label i. You can choose to enable polling as soon as the slide is presented. This will be checked off automatically because that is the setting you will likely use. ii. You can choose not to display the results of your poll. iii. Write in a label for each answer choice. iv. To designate a correct answer, check off a box to the left of the answer choices.

PowerCom for Worldwide Office2007 Onlinehelp v. To assign points to answers, enter a number in the box to the right of the answer choices. You can enter a negative point as point deducted for wrong answer. See Scoring for more help. vi. If you want the audience to determine the correct answer by means of majority vote, check the box on the bottom. You can assign points to this answer by putting a number in the box to right of this option. vii. Check the Not display corrected answer if you donwant audience to know the correct answer. When this option is on, the result graphic bar will not blink and the keypad LCD will not display correct answer.

3. Result Graphic

84 a) Choose the appearance of your result graph and choose what type of data to show. b) You may choose the font of your text and add a shadow effect. c) If you select the Mean’option, this will show the average of the votes when polling is done. This option is only useful for questions that ask the audience to rate things on a scale. d) You can choose to show your custom labels or if not, the graph will only show the choice number. e) You can choose the colors of the bars on your graph. f) You can choose to have a background color for your graph by selecting as Edit

Mode’and by choosing a color. If you choose ’instead, the graph will just lie on top of whatever is on your slide.

4. Music

You may have music playing during polling time. Check the box and browse through your computerdirectory for the music file that you wish to use.

5. Timer

Question slide

You may choose to have a timer for your question slide. If you use timer, the clock will count down and when it reaches 0:00, it will no longer accept anymore answers from keypads. Type in the amount of time you wish to give (in seconds). You can choose to have the timer start immediately when the slide is presented.

Tip: After you have customized everything to your liking, you may wish to click the bottom

"Save as default" to save all your configurations. All future questions will have those settings defaulted . You may, of course, change your customizations or save new defaults at any time. b. Right-click the Poller and click DSIGraphic Control Object, then click Properties.

This poller property dialog box displays the complete Poller attributes under 4 category tabs. c. Right-click the Poller, then click Properties.

PowerCom for Worldwide Office2007 Onlinehelp

Right mouse click a poller and click Properties to display all attributes of the Poller property.

You can alter the value of the poller property attributes. However, we recommend you do not change the values here except the attributes with drop down selection, such as back ground color (BackColor), Bar Color (BarColor1 to BarColor30).

Related topics:

1. PowerCom Poller Wizard

2. Poller property attributes

3. Available Polling Functions at each polling stage

4. Presentation Functions At A Glance

Poller Wizard

Poller Wizard Overview

From the PowerCom Ribbons, select "Poller Wizard" button in the Question Slide group. This will launch the 4 step Polling Wizard. Please click the Next button when you complete the entry of data at each step, and at the last step, click "Finish". PowerCom will then insert a

Poller object on the PowerPoint slide.

Once Finished

Question slide

Once you have finished with the wizard, PowerCom will place an example graph on your slide.

You can move or resize the graph to arrange the results graph display in the slide. During the presentation and voting, the graph will pop‐up as a transparent graph and will be located in the same position and size as the example graph on the slide.

For a long list of answer choices (more than 3), we recommend you to use horizontal graph type such as Horizontal Cylinder, 3D Horizontal Bar, or 2D Horizontal Bar. You can line up the results graph next to the answer list. Run slideshow in demo mode to position the best fit.

For short list answer, we recommend the usage of vertical graph types such as Vertical

Cylinder, 3D Vertical Bar, or 2D Vertical Bar.

We recommend that you place the result graph box at bottom right corner.

Now you can create your next slide and repeat the process as needed.

Important Notes:

• You can use the PowerCom toolbar to change the Poller properties.

• If your question has identical choices, you can copy and paste the Poller in another slide rather than run the Wizard each time. However, please remember to change the question label to avoid duplicated label error.

• You can either right‐click the small box located on the lower‐right‐hand side of the slideshow screen, or use hot keys to play Music (M), start / stop Timer clock (T), stop

PowerCom for Worldwide Office2007 Onlinehelp polls (S), continue polling (C), clear data (R), display data (D), and show absent clickers

(A).

Poller Wizard Step 1

Step 1: Choices and Labels

‐ On the Choices and Labels screen, enter the total number of choices for the current question. (For the above example you would enter 6). Normally, if you follow the question slide creation rule, PowerCom will detect the presence of 6 choices and correspondingly insert 6 for you.

‐ Please enter one or two words to describe the question. The word(s) entered will become the column heading or label title for data analysis and reporting purposes. We recommend you keep the description as short as possible and perhaps use short one‐word synonyms to describe the question.

The maximum length for the column heading / label is 30 characters. Naming rules is as follows:

1. The first character must be one of the following:

• A letter as defined by the Unicode Standard 2.0. The Unicode definition of letters includes Latin characters from a through z and from A through Z, in addition to letter characters from other languages.

• The underscore (_), "at" sign (@), or number sign (#).

Question slide

2. Subsequent characters can be:

• Letters as defined in the Unicode Standard 2.0.

• Decimal numbers from either Basic Latin or other national scripts.

• The @, $, #, or _ signs.

3. Embedded spaces or special characters are not allowed.

Tips:

1. You can navigate your mouse out of the Poller Wizard and click and hold the right mouse on the question word(s) on the slide to highlight the word(s) then copy (right mouse or

Ctrl + C) the word(s) to paste (Ctrl + V) to Wizard.

2. Check "Demographic question" box if this question is a demographic question. By identifying this question as a demographic question, you can perform data analysis on a later question, based on the demographic questions. All demographic questions should be placed near the beginning as the first group of questions.

3. "Start polling right after slide shown" ‐ PowerCom defaults this setting to ON. The audience can start voting right after the slide is shown. We recommend you do not to change this setting, since this is the most common practice. It is highly recommended not to put anything other than question and answer choices on a slide with a poller object to avoid cramming the slide.

4. "Do not display result graphic for this slide" ‐ You can use this option to skip the results graph display. For example, for questions like "Please rate todaypresentation."

You then need to specify whether you want to use the Numerical (1‐10) (the default setting) or Alphabetical (A‐E) buttons on the keypad.

Poller Wizard Step 2

Step2: Custom Labels and Correct Answer

PowerCom for Worldwide Office2007 Onlinehelp

Here, you can specify custom bar labels. The default setting is either the numbers or letters you specified in Step 1.

Tips:

1. You can navigate your mouse out of the Poller Wizard and click and hold the right mouse on the answer choice word(s) on the slide to high light the word(s) then copy (right mouse or

Ctrl + C) the word(s) to paste (Ctrl + V) to Wizard.

2. You also have the option of specifying a correct answer (or best answer). You can select one or more correct answers.

3. You can assign point(s) to any answer choice regardless of whether it is correct or not. You even can assign negative point(s) as point deduction for wrong answer. PowerCom Winners screen will track scoring if you enter points for the answer choices, It will flash any bars that you have checked as being correct.

4. There is also an option to specify that the majority vote will be considered as the correct answer.

5. Reply Worldwide keypad allows only a single selection of an answer. So the audience cannot press multiple key buttons for specifying the correct answer choices. However, in PowerCom you can set one or more correct answers.

6. Assigning points to correct answer is not mandatory, however, it is recommended. Without assigning point to the correct answer, there will be no score for the Winners.

7. You can assign points to non-correct answer too.

8. Correct answer enables Fastest Finger and Point enables Scoring in Winners.

Question slide

Poller Wizard Step 3

Step 3: Graph Type and Format

Here you can set the Graph Type, whether to have percent labels or not, and the font style and size. Try using one of the horizontal graph types. This will give you more room for the labels.

This screen contains three tabs: "General”, "Bar Colors", and “Background ”

1. General tab:

PowerCom provides 10 chart types:

1. 3D Vertical Bar

2. 2D Vertical Bar

3. 3D Horizontal Bar

4. 2D Horizontal Bar

5. Vertical Cylinder

6. Horizontal Cylinder

7. 3D Pie Chart

8. 2D Pie Chart

9. Under choice

10. No Graph

The best choice for horizontal display is Horizontal Cylinder which has a gradient effect.

The best choice for vertical display is Vertical Cylinder which has a gradient effect.

Click the 1st graph type and scroll down to decide the best graph type for your polling results display.

PowerCom for Worldwide Office2007 Onlinehelp

For the results graph, you can choose either Show Percent or Show Number or both.

You can shadow the text by checking the "Text Shadow" checkbox. You can change the shadow color by clicking the color box.

You can change the background color by checking the checkbox and clicking the colorbox.

For transparency, uncheck the box.

Check "Show Mean" to display the average (approximating the statistical norm).

Click "Font" to set your font.

2. Bar Colors tab:

You can customize the color of results graph bar 1 to 10 by clicking the color box next to the bar #.

Choose your graph type and click "Save as default". The font and graph style default will apply to all your new graph displays from now on. However, you can always can override the type and format later on or save a new default.

3. Back Ground Tab:

Transparent:

Same as Edit Mode:

Poller Wizard Step 4

Step 4: Polling Music and Timer

Question slide

PowerCom for Worldwide Office2007 Onlinehelp

Music

If you would like PowerCom to play Music while people are voting, browse for and select a music file here. The type of music files that you can play is totally dependent upon the version of Windows Media Player that you have installed.

If you would like to use this music file for all of your voting music, click the 'Save as Default' button.

If you would like to use formats such as mp3s or streaming audio files, and they do not play when you test them, you should get the latest Media Player from www.microsoft.com.

When you check the "Play Music While Polling" and select a music file, the music will start when polling starts. However, if the presenter may wants to explain the question when the question slide is presented and does not want to be disturbed by music be can un‐check the

"Play Music While Polling" box. This setting allows to control music playback with shortcut key "M" to start playback and "M" again to mute the music.

Timer Clock Countdown

Using a countdown clock

Check this box to turn on Timer Clock option

Time on clock

Set Timer clock countdown in seconds (from 1 to 999). Zero seconds means no timer clock.

When you enter a non‐zero time, PowerCom will insert a clock icon at left bottom screen by default. You can move the Timer Clock to your preferred location by dragging the icon to that location.

Question slide

You can change the Clock and Font size just as if you are changing a PowerPoint object.

Start automatically when slide is presented

Selecting this Check Box means that you want to start the Timer Clock countdown immediately after a slide is shown. It is best used for a time‐limit test question.

During the slideshow, the presenter may use shortcut key "T" to start and stop the Timer

Clock countdown.

Tip: Checking the "Start Count Down right after slide shown" and setting 0 seconds as Timer

Clock would have no timer effect.

Notes: Poller Wizard Step 4 is optional. You can save the Music and Timer clock as default and all the pollers you create will have the same effects regardless of whether you click Step

4 or not.

Related topic:

Timer countdown clock

Slide Show

Running Your Presentation

PowerCom is an ARS software as a Microsoft PowerPoint add‐in. There is only one way to deliver your presentation with PowerPoint presentation with a live speaker.

You can run PowerCom slideshow in either demo mode or real mode. Demo mode simulates

1 to 250 keypads polling without a connection to base station. Real mode requires one or more base station connection.

During the slideshow, you can use SpaceBar on the keyboard to advance the slideshow.

Polling starts automatically when the slide is presented (this is the system default setting).

Audiences can vote when the question slide appears. You can optionally play music and/or display a timer countdown clock during the polling. When the timer expires PowerCom will automatically stop the polling. You can freeze the timer before it expires by press shortcut key "T". If you are not using the timer but want to stop polling, you can press Spacebar to stop polling. You can continue polling by pressing shortcut key "C ". If you do not want to show results, you can press "Page Down" key to advance to next slide. (You can come back later onto this slide to show results) Pressing SpaceBar after stopping the poll will display results. After this you cannot continue with polling. At Stop and Display stages, you can clear the polling results and re‐vote by pressing shortcut key "R".

To deliver a real, non‐demo mode ARS meeting in a large room, monitors and projectors are usually the most common way of delivering presentations. The speaker will have complete control of the presentation and will run the show manually. PowerCom is not a self‐running presentation and must have a speaker to manually start and stop polling.

For a large meeting, it is a common practice to have a technician providing onsite assistance for operating the presentation and helping with keypad polling.

PowerCom color codes the Poller Box background to show the base station connection status.

This means that polling is not yet allowed , press Spacebar to enable polling.

A green poller box background indicates that the base is connected and the polling process is normal.

A red poller box background signals that the base is not connected and the polling process is interrupted. Presenter should examine the base station connection and try to restart the poll. If the connection can not be re‐established, you may have to re‐vote by clearing the poll.

At Stop and Display stage, poller box background displays yellow background which indicates that the base is connected; however votes will not be registered.

PowerCom for Worldwide Office2007 Onlinehelp

Tip: Down arrow key, and Right arrow key has the same effect as SpaceBar.

Available Polling Functions at Each Polling Stage

For the slides with Poller objects, PowerCom disables most of the PowerPoint shortcut keys except special shortcut keys designed for PowerCom polling navigation. We encourage you to use SpaceBar to navigate the normal polling.

A normal polling procedure:

Assumptions:

1. Play music .

2. System parameter "Display result right after Stop Polling " is OFF.

Normal Procedure:

Use Spacebar to navigate from one stage to next stage, and use shortcut key (A, M, T, W, H,

I ,Alt + N) during the polling.

1. When the question slide is shown, the Poller Box displays "0" keypads voted. Music starts.

2. Tell the participants to begin voting.

3. Press W key to display Winners screen.

4. Press H key to display PowerCom Dashboard that allows the presenter to Monitor and maintain PowerCom settings including changing question and answer choice settings.

5. When most of the participants have voted, you can click on Absent List to check who has not voted yet.

6. Press short cut key B to re‐connect base station if base station loses connection.

7. You can optionally use shortcut key " T " to start Timer clock countdown. This option can also be set at Poller Wizard step 4. Press T again to stop clock. Participants can still poll after you stop the clock. When the Timer is down to 0 seconds, the polling will be stopped

" .

8. If you are not using Timer but you consider that time is up, you can press Stop or Spacebar

to stop the voting. The Poller Box will display "Stop" .

9. If you wish to insert a new slide during slide show, you can press short cut key I to start

Impromptu screen.

10. At the Stop stage, you can press C to continue or R to clear and re‐poll.

11. After the voting is complete you can press Spacebar again to display the results graph or press Page Down to skip the results and advance to next slide.

12. You can Press Alt + N to change voting result Demographic display.

13. For re‐votes, press R to clear results and start the voting again.

Notes:

1. You can use Dashboard (H) and Connect Base (B) when polling stops and also at voting display stage.

Slide Show

2. Impromptu can be used any time during slide except during voting.

What actions can you take at each stage?

1. Polling: The Poller Box keypads set in the keypad range) a. Show Winners screen (W) b. Check/Hide Absent list (A).

displays numbers from 0 to n (n is the total number of c. Start / Stop music (M). d. Start / Stop Timer Clock countdown (T). e. Dashboard (H) f. Stop the polling (S or SpaceBar). g. Exit slide show (Esc).

Note: During the polling, you cannot go to another slide or switch to other program until polling stops.

2. Base station connection lost during polling:

The visual indication is when the background color of poller box changes to red. If PowerCom displays a Base station lost connection warning message, click OK to close the popup windows. Immediately press shortcut key "B" to re‐connect base station. The background color of poller box should change to green when the connection is re‐established. You can continue polling without losing existing votes. There is no need to exit slideshow to go to Find

Base Station menu.

3. Stop:

You can perform the following actions after the polling stops. a. Show winners screen (W) b. Dashboard (H) c. Impromptu (I) d. Continue voting (C) e. Clear the Poll, prepare for re‐vote. (R) System will display a confirmed message. f. Display Graph (D) or SpaceBar. g. Right‐click Poller Box for all available navigation options. h. Go to next slide: SpaceBar or Page Up/Down.

Note: Pressing PageUp or PageDown keys after polling skips the display of the Result graph.

4. Display:

You can perform the following actions when the poller box shows "Display”. a. Show winners screen (W). b. Dashboard (H) c. Impromptu (I) d. Demographic(Alt + N or Shift + N) e. Clear the poll, prepare for re‐vote (R).

PowerCom for Worldwide Office2007 Onlinehelp f. Right‐click Poller Box for all available navigation options. g. Advance to next slide: SpaceBar or Page Up/Down.

Note: If you experience a loss in base station connection during Polling Stop or Poll Display stages, no action needs to be taken. When you advance to next question slide, PowerCom will try to connect to the base station again. If you see red background in the Poller Box, then you should fellow Step 2 of "Lost Base Station connection during Polling" procedure to re‐ connect base.

The Slideshow PowerCom Confirmation

ScreenRhGlossDef_Confirmation20Screen

New session or Continue from previous session

1. Create a new session starting from the 1st slide: Run the slideshow as a brand new session. The previous session result will be saved.

2. Continue the session from current slide: Slideshow from current side, equivalent to Shift

+ F5. The previous session results will be saved as part of the current session results file.

3. Continue the session from previous completed slide: PowerCom will determine which slide to start from based on the following rules: a) When previous slide has poller and polling is completed, PowerCom will start from next slide. b) When previous slide has poller and polling is not completed (before Stop),

PowerCom will start from this polling slide and repoll. c) When previous slide has no poller, PowerCom will start from this slide.

The 1st choice "Create a new session start from 1st slide" treats the slideshow as a new session. If you are running the same PowerPoint file from the same folder and there is any previous created PowerCom Result file (.XML and .CSV), PowerCom will assume that you want to create a new session, and will back up the results files with a timestamp suffix.

Tip: Saving the PowerPoint file as a new file with location and/or date/time suffix before running the slideshow will make the results file management easier.

The settings for 2nd and 3rd choice are for continuing from a previous slideshow. When you want PowerCom to continue saving the polling result on the results files, you should use one of these options.

Keypad List (view only)

See Topic "Define keypad Range and Test Keypads" for detail.

Demo mode

Users may run the simulation polling without using base station and keypads. When

PowerCom detects that no base station is plugged in, it will force to Demo Mode that cannot be reset by user.

See topic: "Demo Mode" for details.

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Write to log

For debugging PowerCom slideshow.

See Topic "Writing to log file" for detail.

Location of data file for this presentation

This is the name of the file (including the full path) where your data will be stored. After the presentation you can view the data from the Display Polling Data tab.

See Topic "System Configuration" for details.

Timer countdown clock

Timer countdown clock overview

A timer can be planted into a polling slide to control the timing, speed, and overall flow of the presentation. The timer can be made so that:

1) The timer starts when the polling slide opens.

2) The timer starts when the presenter presses ’.

The timer can be set starting from 1 second to 999 seconds (16 minutes, 39 seconds). Setting the timer to 0 seconds will disable the timer. Timers are suggested to be 10 seconds or longer to ensure that votes have been recognized by the receiving device.

A manual start of the timer by the presenter is suggested.

Tip: To start timer manually, set the Time on clock and uncheck Start automatically when slide is presented. You can then press short cut key T to start the timer clock after presenting and explaining the question to the audience.

Purpose of Timer countdown clock

The overall purpose of having a timer is to control the timing of your presentation so that the presentation does not run over time.

The timer can also be used to prompt voters who are yet to vote. For example, if a poll is taking too long, the presenter can start a 10 second timer to tell people to finish voting so that he can continue with the presentation.

Designing the Timer

The timer can be added in the fourth step of the Insert Poller wizard. If you choose to use a timer that starts automatically when the polling slide opens, make sure that it allows enough time for explanation of the question and answer choices.

Once the timer icon appears, you can drag it around or change its size to whatever you prefer. Do not however, delete the icon. If you do, the presentation may not run correctly.

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If you want to delete the timer, first use the Poller Ribbons and uncheck the Use a countdown clock and then delete the timer icon .

Tips:

1. Do not place the icon over text.

2. Try to place icons of all slides consistently in the same place.

3. Make sure not to place the icon in the bottom right corner. It will cover the poller box display at slide show time.

4. Placing the timer on top makes it easier for audience to see from the back of the room.

Timer Operation Procedure

When to start timer

1. Timer automatically starts when the polling slide opens

2. Start the timer after the presenter explains the question and answer choices.

3. Start the timer when the presenter wants to move along.

If the timer does not start automatically when the polling slide opens, then press ’to start the timer.

Pausing the Timer

If the voters need more time to vote, you can pause the timer by pressing ’. Voters can still vote when the timer is paused. To resume the countdown, press ’again.

Stopping the Timer

If enough people have voted and the timer has not yet run out, you can stop the timer and end voting by pressing ’or spacebar. Timers do not have to be used during the slideshow. If enough people have voted, you can press ’or spacebar and end voting without using a timer even if you have put a timer on the page.

Resetting the Timer after Voting Has Stopped

To restart a timer after voting has stopped without resetting the votes, press ’to continue voting. If the timer does not appear, press ’. The time on the timer will be the same as what you have set it to be.

Related topics:

1. Poller Ribbons

2. Poller Wizard Four

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PowerCom Shortcut Keys During a Slideshow

Function Name Available from Shortcut

Next Action

Stop Polling

Continue Polling

Display Chart

Polling Screen

Stop Screen

Clear Data & Chart Stop or Display Screen

Show/Hide Absent List Polling Screen

Start/Stop Music Polling Screen

Start/Stop Timer Polling Screen

Impromptu Question Stop or Display Screen or non‐polling slide

Import Demographic Display Screen

Demographic Filter

Winners

DashBoard

Display Screen

Slide show

Spacebar

Spacebar or S

D shift + number key

Alt + number key

Connect Base Polling Screen B

Question slide comparison during slide show

Overview

Many a times you may just want to view the outcome of votes of one slide and compare it with the votes of another slide on the same screen. You can use the “Question slide comparison” feature to let the audience see the difference and compare 2 screens simultaneously. You can select the Location, Chart and Graph without exiting the slide show.

Prerequisite :

1. You must have an existing similar question slide result.

2. Compared question slide should have the same answer choices listing

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Tip: This feature can be used when the audience has voted on the same question more than once. Especially when you use Impromptu Copy question slide to vote more than once.

Comparison during slide show procedure:

1. Let the audience cast their votes into the state display

2. Right‐click the Poller box to show the menu, and move the mouse to Compare, then the list of choices for comparative poller name will be displayed.

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3. Related data can be compared.

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4. You can modify poller property‐related settings.

a. "Compare with" allows you to choose the other slide for comparison

b. "Location" can be set as Left ‐ Right or Top‐Bottom.

c. "Chart" allows the user to select one chart out of the PowerCom six charts:3D

Vertical Bar, 2D Vertical Bar, 3D Horizontal Bar, 2D Horizontal Bar, Vertical Cylinder,

Horizontal Cylinder

d. “Graph” allows the user to select one of the three Graph types PowerCom uses:

Percent Of Votes, Number Of Votes and Show Percent & Number.

e. Show Mean

Tip:

Comparison slide is a popup windows, PowerCom recommends the use of Dual Monitor display with presenterview. In this way you can decide where to display the comparison first.

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Presentation Functions at a Glance

Print this page and keep it near you during your PowerCom Presentation.

PowerCom shortcut key :

Function Name Available from Shortcut

Next Action

Stop Polling

Continue Polling

Display Chart

Polling Screen

Stop Screen

Spacebar

Spacebar or S

Clear Data & Chart Stop or Display Screen

Show/Hide Absent List Polling Screen

Start/Stop Music Polling Screen

Start/Stop Timer Polling Screen

Impromptu Question Stop or Display Screen or non‐polling slide

Import Demographic Display Screen

Demographic Filter

Winners

DashBoard

Display Screen

Slide show

Slide show shift + number key

Alt + number key

Connect Base Polling Screen B

Tips:

1. To display Demographic Analysis, use Alt + 1 to Alt + 9 to switch Demographic question.

(Same as click Poller Box Drop down menu)

2. To display Import Demographic in sequence, use shift + 1 to shift + 9 to display

Priority answer choices.

3. DashBoard and Winners can be displayed during the entire slide show.

Notes:

1. During the polling all short cut keys are disabled except SpaceBar and PowerCom applicable short cut keys.

2. If slide loses focus, the short cut keys may not work properly. When this occurs, click the slide to gain focus and then use short cut key again.

After Polling Stop “ ”or result displayed” ”, you can use these useful

PowerPoint shortcut keys during slide show for slides with Poller:

Function Name

First Slide

Shortcut

Home, 1+Enter

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Last Slide

End The Slide Show

Next Slide

Previous Slide

Next Action

Display/close a black screen

Display/close a white screen

End

ESC , CTRL+BREAK, or HYPHEN

Page Down

Page Up

SpaceBar or Next Arrow or Down Arrow

B or PERIOD

W or COMMA

Note: A PDF format of Presentation Functions At a Glance is posted on PowerCom web site documents section.

Impromptu Questions

During your presentation you may decide that you need to ask a question that isnin your slide show. Instead of having to exit the slide show and create a new slide, you can use impromptu questions. To do this, press the I key anytime when a poll isnalready running. A small pop‐up will appear at the bottom of the screen. Write the question in the box, select your question type, pick a number of answer choices, and choose what data to show. The only downside to using impromptu questions is that you cannot write out your answer labels so you must deliver your answer choices orally.

Condition: Impromptu feature cannot be used during voting. It can be used at any other stage including the non‐question slide.

When a presenter requests an Impromptu question during the slideshow, PowerCom will display a popup window at the bottom of the screen prompting the presenter to enter the following parameters:

1. Summary: Question summary description. This is a mandatory field.

2. Scale of answer choices: Yes/No, True/False, and any number of choices from 2 to 10.

3. Graph: Show percent of votes, number of votes or both.

4. Copy Question Slide: copy an existing question slide to create a new question (you can change the slide name during the copy procedure), See Topic " Replicate a question slide during slide show as an advanced Impromptu feature" for details.

5. More…: Insert the New Slide, See Topic " How to Insert New Slide Using Impromptu " for details.

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Click OK. PowerCom will then create a new slide with the question title that the presenter entered along with a Poller box allowing participants to start voting.

The rest of the presentation is exactly the same as a normal question slide with poller.

PowerCom will insert this new slide after the current slide and the presenter should save the

PowerPoint file after the slide show to preserve the Impromptu question slide. Since there is no answer choice, the presenter may want to enter the answer choices after the slide show.

If there are default Timer and Music settings, then the presenter can click T or M to start and stop Timer and Music.

The beauty of the Impromptu question feature is that the presenter can create a new question slide without exiting slide show. However, the limitations are:

1. The presenter can not type in all answer choices.

2. The presenter may not have time to type in the whole question.

3. The presenter must be quick so that the lecture can be continued without delay.

Tip: A good usage of impromptu question is when the presenter wants to alter the current question slide answer choice but does not want to exit and resume slide show.

Replicate a question slide during slide show as an advanced

Impromptu feature

Overview

There may be times when you want the audience to vote on the same question slide more than once during a slide show but do not wish to override the voting result.

Impromptu allows you to create a new question slide on the fly without exiting the slide show.

This is considered as an out‐of‐script on‐demand question.

However, if you already know the question and answer choice but like to have the freedom to vote the same question during the slide show anywhere you wish to display the question.

For this PowerCom has "Copy Question Slide" as an advanced impromptu feature.

Copy question slide procedure:

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1. When you want to replicate a question slide during the slide show, Please Press "I" or

Click "Impromptu" from poller box.

2. You can optionally enter a new question title in the summary field. This will override the question slide title after you select the question slide to be copied.

3. Click "Copy Question Slide" in Impromptu Window, PowerCom will pop up a menu including all question slide titles displayed as the SlideIndex (a numeric slide number) plus the Slide Title.

4. Click a question slide that you want to replicate, Copying a slide also copies the original slide's background and music options.

5. "Copy question slide" will create a new PowerPoint slide after the current slide and display this new slide immediately after you select the question slide you wish to copy.

6. If you want to modify the title of " a new question slide" please input the title in the

"Summary" column!

Note: Answer type, choices numbers, graph options are not applicable when you use "copy

Question Slide" option.

Related topic: Impromptu Questions

How to Insert New Slide Using Impromptu

Impromptu allows you to create a new question slide on the fly without exiting the slide show.

This is considered as an out‐of‐script on‐demand question. The Impromptu basic function allows the presenter to insert a new question slide without entering answer choice labels. If you like to enter answer choice labels, you can use advanced impromptu feature by clicking

More button.

For this PowerCom has insert new slide as an advanced impromptu feature.

Insert new slide procedure

1. Press the shortcut key “I” in slide show. Enter question title summary and choose Scale and

Graph. Then click “More…” button.

Tip: If you choose More… then you can enter question title summary and choose Scale and Graph at the next screen also. However, it is a good practice to pre‐define Question title and scale.

2. On clicking the More button a new dialogue box will appear. Here you enter answer choice labels, select correct answer and assign points. You can also change scale and question title and even create a non question by checking “Slide has no poller ” option.

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N ote: PowerCom default for Question Summary is blank，Scale is Yes/No, Graph is

Percent of Votes.

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3. You can write or change Question Summary and Scale and Graph.

4. Write in a label for each answer choice.

5. To designate a correct answer, check off a box to the left of the answer choices.

6. To assign points to answers, enter a number in the box to the right of the answer choices.

You can enter negative point as point deducted for wrong answer.

7. If you want to insert a new slide which has no poller, please select slide Type > Slide has no poller

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8. You can write or change Question Summary.

9. You can write text.

Tips:

1. The newly created slide will be inserted after the current slide.

2. You can use DashBoard to change question settings after inserting new question slide.

Related topics:

1. Impromptu Questions

2. Poller Wizard two

3. DashBoard Poller

Winner

Winners Overview

Winners function is used during the slide show to display the Winners and their performance ranking. Winners screen displays top performers of individual and team Winners for current slide and cumulative total.

Winners window has 4 screens:

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1. Fastest Finger

2. Team Scores

3. Individual Cumulative

4. Team Cumulative

F astest Finger and Team Scores are applicable to the current question slide only.

Individual and team cumulative total apply to question points standing for all slide s that have been voted. This is regardless of slide display sequence, because presenter may decide to vote questions out of presentation sequence.

By definition, you have to set up a team to enable Team winners. (function 2 & 4)

Roster is not a mandatory requirement for Fastest Finger and Individual Cumulativ e functions.

If there is no roster list for a slide, or the participant has no name associate with the keypbad,

Winners will display base + keypad number.

Y ou can display Winners screen during the slide show by pressing short cut key "W". Press

"W" to refresh the status of Winners.

N ote: You can set the number of participants to be displayed at General tab of System configuration screen.

R elated topics:

1. Roster and te am

2. Office Document Report #15

Fastest Finger

Fastest Finger displays the top performers of the current slide question. The current slide question should have corrected answer(s). Assigning points for the corrected answer is optional; however, we recommend that you enter points for correct answer, so that Pow erCom can track cumulative scoring for individual and team.

PowerCom displays the quickest participants who pres sed the correct answer(s), their ranking and participant names (if roster list is used and names are available).

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You can run the question slide in any sequence or re-vote any question slide. Winner screen will always track and display the current Winners. You can revisit the previous question slide and press short cut key "W" to display the current Winners too.

Notes:

1. The Fastest Finger function only applies to those participants using the Reply Worldwide keypad; Fastest Finger is not applicable to those using Standard, EU, and EZ Reply keypads.

2. Please refresh the screen by pressing W shortcut key to update the Winners status.

3. PowerCom determines each participantlast key press as the final choice. For a participant who pressed correct answer multiple times, PowerCom will count the latest key press as the final choice.

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Team Scores

Team Scores displays the current slide team total points and their ranking.

You have to set up team and assign participant(s) to teams and assign points to answer choices.

Related Topics:

1. Roster and team

2. Office Document Report #15

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Individual Cumulative

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Individual Cumulative displays cumulative total points for top ranking individuals and their cumulative point scores.

Notes:

1. Please refresh the screen by pressing W shortcut key to update the Winners status.

2. PowerCom determines each participantlast key press as the final choice. If a Participant pressed correct answer and then press some other answer, PowerCom will void the corrected answer points and replace with the new answerpoints.

Related topic:

Office Document Report #15

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Team Cumulative

Team Cumulative displays cumulative total points for top ranking teams and their cumulative point scores.

Related topics:

1. Roster and team

2. Office Document Report #15

Demographic Analysis

Demographic Analysis Overview

Demographic Analysis is also called "Demographic cut" or "Demographic Filter".

After the voting result of a question slide is displayed, you may want to analyze the voting result data by participant profile such as gender, age group, geographic region, educational attainment, marital status.

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PowerCom Demographic analysis function slices the voting result data by demographic question.

In PowerCom, you need to create at least one demographic question to be able to perform demographic analysis.

Designing demographic question is a demographic profile processing. Demographic profile is used to describe a demographic group or segment.

In PowerCom, designating a participant profile question can be done by checking the

"Designate as a demographic question (allows data comparison)" in Poller wizard step 1

"Choices and Labels". Demographic questions form demographic profiles that usually should be inserted at the beginning of the presentation. After completing the demographic profiles, you can use them to perform demographic analysis on any question slides including other demographic question slides. Theologically, every question slide can be a candidate of a demographic question slide. It is up to your judgment to assign the appropriate question slides as demographic questions. In general, you should design demographic question with shorter answer choices.

Demographic analysis utilizes demographic profiles to explore the voting answers.

Demographic Cut graph displays voting answers by participant profile to illustrate the answer percentage by a demographic question selected by presenter.

Please download the sample demographic analysis demo presentation "Demographic analysis

Demo.ppt" from PowerCom Forum Files menu Samples folder

(http://forum.powercomars.com/forums/files/23/default.aspx) and follow the "Demographic

Cut Step by Step illustration " to experience a better understanding of demographic analysis.

Related topic:

Demographic Cut Step by Step illustration

Demographic Cut Function Step-by-Step Illustration

This demo presentation contains two demographic slides and one normal question slide. The presenter first gathers demographic data from participants to form the participant profile:

What is your gender?

Polling result: Female: 60 Male: 190

What is your region?

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Polling result:

North East: 27

South: 36

Central: 57

West: 55

Others: 75

After creating the participant profile, the presenter then uses the voting results of demographic slides to perform a demographic analysis.

If you would like to break the participant region down by gender, you can use the demographic cut function.

To display the demographic cut by Gender:

Right click on the Poller Box, then click on the "Demographic Question List" menu, then select

Gender.

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Display result by vote counts and percentages: (see Report 16 Demographic analysis)

1. North East 2. South 3. Central 4. West

1. Female

Count

11%

Count

18%

Count

14%

Count

27%

2. Male

Total

Slide 3:

22 11%

20% 34

18% 44 23%

5. Others

Count %

30%

28%

Tot

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If you would like to see who answered Yes or No by gender, you can use the demographic cut function. To display the demographic cut by Gender:

Right click on the Poller Box, click on the "Demographic Question List" menu, then select

Gender.

Display result by vote counts and percentages: (see Report 16 Demographic analysis)

1. No 2. Yes

Count Percentage Count Percentage

Total

1. Female

2. Male

16%

26%

143

84%

74%

194

Total 60

To display a demographic cut by Region:

190 250

Right click on the Poller Box, then click on the "Demographic Question List" menu, then select

Region.

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Display result by vote counts and percentages: (see Report 16 Demographic analysis)

1. No 2. Yes

Count Percentage Count Percentage

Total

1. North East

2. South

25%

20%

75%

80%

3. Central

4. West

19%

22%

81%

78%

5. Others

Total

31% 50

190

69% 72

250

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Display result by vote counts and percentages: (see Report 16 Demographic analysis)

1. Female 2. Male

1. North East

2. South

3. Central

4. West

5. Others

Count

Percentage

21%

20%

19%

25%

24%

Count

Percentage

79%

80%

81%

75%

76%

Total

Total 56 194 250

Demographic Analysis by Demographic Slide

You can perform demographic analysis by using previous polled demographic slides during the slide show. You must run a demographic slide before you can perform a demographic analysis.

For example, you have a voting result on a demographic slide called "Gender" with 185 male participants and 65 female participants. When you complete an opinion poll called "Do you agree maternity leave is a Short‐term disability?” the polling result is 198 vote Yes, 52 vote No.

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Using the information gathered from the previous demographic slide you can discover the correlation between gender and the way they responded to the question by using demographic analysis.

Another example, in which demographic cut can be used is discovering the age factor to retirement planning. The presenter would first collect the age group to create demographic slide. Then they would ask "How important is retirement planning to you?" After the poll is completed, the presenter will use the age group to analyze the correlation between the importance of retirement and age factor.

After displaying the polling result, you can also perform demographic analysis by gender by first right clicking the Poller box to display the navigation menu, selecting "Demographic

Question List", and then selecting "Gender"

At Demographic Analysis display, you can use shortcut key Alt + 1 to Alt + 9 to switch

Demographic question.

For example, you can use Alt + 1 to switch to the 1 st

demographic question to perform

Demographic Analysis by 1 st

question slide. You can use shortcut key to switch up to 9 demographic slides without using right mouse click on Poller box.

After displaying the Demographic cut, press the "D"(Display) short cut key to switch back to the polling result.

Please run the Demographic Cut demo PowerPoint sample slide to see an example of the

Demographic analysis function.

Reference to the Demographic Cut step by step illustration for Demographic analysis is a simplified version of OLAP with only one demographic slide allowed.

The graph produced by Demographic analysis is easier to understand than OLAP and requires less space on the screen.

Tips and guidelines:

You can display Demographic Cut on a demographic slide.

You can display Demographic Cut using only one demographic slide. No nesting of

Demographic Cut is allowed. Use can use OLAP for nesting Demographic Cut..

You must complete Demographic slide polling with non‐zero result before using the slide as

Demographic Cut.

Demographic Cut result graph displays "Horizontal Cylinder" format only.

Demographic Cut result graph displays percentage only.

Demographic Cut result graph labels display the first 10 characters only for aesthetic purposes.

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You can not change the color of the bars in the Demographic Cut graph.

Demographic Cut displays the percentage of votes only. It can not change to the number of votes.

You cannot move or resize the Demographic Cut result graph.

Demographic analysis reports:

1. Report 16 Demographic analysis

2. Report 17 Demographic analysis with Charts

Import Demographic

Import Demographic Overview

Suppose you have more than one PowerPoint presentation with question slide and you have only set up demographic slide on the first presentation slide. You donwant to repeat the same demographic questions to the same audience and ask them to vote the same question repeatedly. How can you use the demographic voting results from the first slide for the subsequent presentation? PowerCom now provides the import demographic slide function that allows you to import the previously voted question results to be used in the current slide presentation.

When can I use the Import Demographic?

1. When same audience is using the same keypad used for voting the previous demographic question(s) that generated the voting result file to be imported.

2. If Roster file is used, the roster list must be the same as the previous meeting that generate the voting result file to be imported.

Can I import non‐demographic question result?

Yes, you can import any question slide result. PowerCom sets all demographic questions as targeted importing question, however, you can import any question slide. After importing,

PowerCom will set all imported question results as demographic slides.

Related topics:

1. How to Import and Setting Demographic

2. How to use Import Demographic

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How to Import Demographic questions slide result

1. Go to PowerCom ribbon Utility Group. Click Export/Import and then Import demographic.

2. Select Demographic File by clicking “Browse…” button to locate the voting result XML file then click “Open” to select the file.

3. Select Questions to be imported by checking the check box in front of question title.

PowerCom defaults selection of all demographic question slides by turning on the check box. When you check on one of the question list on the left, PowerCom will display the answer choices and their vote count on the right side.

Tip: You can select non‐demographic slide too.

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4. Click Save, PowerCom will create a link recording the selected question slides result data in SystemSettings.xml to be used for the current presentation.

5. Now the Importing is done and you can use these questions as demographic questions for your current slide show without the need to re‐vote the same question by the same audience again.

Related topic: “ How to use Import Demographic “

How to use Import Demographic

You can perform demographic cut during slide show on question slide after the polling stopped and result graphic has been displayed.

1. Right click the Poller box to display Poller menu. Select submenu “Demographic Question

List”, PowerCom lists all Demographic Question titles, that includes the current PowerPoint

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Slide Show slide voting result Demographic questions and all imported question slide result. PowerCom uses the Alter and Shift short cut key to differentiate these two types of demographic: current presentation demographic slides and imported demographic slides.

2. You can select the Demographic slide to perform demographic cut display.

3. Press short cut key D to return to normal voting result display.

Notes:

2. PowerCom uses Alter short cut key for current demographic slides and Shift short cut key for imported Demographics slides.

3. You can only perform demographic cut at Polling display stage.

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Related topics:

1. Import Demographic Overview

2. How to Import and Setting Demographic

DashBoard

DashBoard Overview

( Standard Edition of PowerCom does NOT include this feature or function, which is only available at Professional Edition of PowerCom.

)

In the previous version of PowerCom, the presenter had to exit the slide show to be able to change keypad and base settings. There are also some incidents when the question slide has improper answer choices or even wrong settings for the corrected answer, and the presenter wishes to change them. Or the presenter may want to change the point assignments. The mistake may occur after the vote has been caste, even before the result is displayed. However, audience may get to know the correct answer owing to discussion between presenter and audience. If presenter has to exit the slide show, set the correct answer then resume slide show and vote the correct answer again. most of the audience will know the right answer which may make the polling meaningless.The new version of PowerCom allows the presenter to make necessary question modifications without exiting slide or even the need to revote through the feature called Dashboard. PowerCom will calculate the voting result based on the new question settings without the need to re‐vote.

PowerCom DashBoard is the new feature that allows the presenter to change system and question settings during the slide show.

During the slide show, presenter can use short cut key H to start PowerCom Dashboard screen. Alternatively, presenter can right click to display Poller menu and click PowerCom

Dashboard.

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DashBoard contains four sections：

1. Poller

Poller screen allows the presenter to change question settings including correct answer check box, answer choice point, Question summary, and even the answer choice description. The presenter can also change display Graph and show or hide mean, change timer setting, and set as a demographic slide.

2. Keypad Settings

The presenter can change keypad settings and participants ranking display count and display keypad range settings.

3. Winners

This section is used to show fastest finger and Individual highest score cumulative for the current slide.

4. Team

This section is used to show current slide team scores and Cumulative team Scores.

Notes:

1. PowerCom recommends using PowerPoint dual monitor display with presenter view to avoid showing PowerCom DashBoard to the audience.

2. Change of Dashboard Settings will be effective when you press Save Button.

3. To close the PowerCom Dashboard, use short cut key H again or close the screen by clicking X.

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Warning: If you use the dashboard without using dual monitor, the audience will see the

Dashboard screen and all your activities.

Related topics :

1. Poller Wizard

2. Poller Ribbons

3. Keypad setting

4. System setup

5. Winner

DashBoard Poller settings

( Standard Edition of PowerCom does NOT include this feature or function, which is only available at Professional Edition of PowerCom.

)

DashBoard Poller tab allows the presenter to modify poller settings:

The presenter can change the question summary.

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1. The answer choice labels can also be changed if the presenter desires so.

2. The correct answer choice setting can be changed by clicking on the checkbox at the left of the answer choice.

3. If one wishes to change the points assigned to an answer, the number at the right of the answer choice can be changed accordingly. You can even enter a negative point as point deducted for wrong answer.

4. If the presenter wishes to change the correct answer settings, and wants the audience to determine the correct answer by means of majority vote, he can check the box on the bottom. Points can be assigned to this answer by putting a number in the box to the right of this option.

5. You may choose to designate this question as a demographic question. See Demographic

Filters for more information.

6. You can include a timer for your question slide. If you use timer, the clock will count down and when it reaches 0:00, it will no longer accept anymore answers from keypads. Type in the amount of time you wish to give (in seconds). You can choose to have the timer start immediately when the slide is presented.

7. You can change the appearance of your result graph and change what type of data to show.

8. You can select the Mean’option, to display the average of the votes when polling is done.

This option is only useful for questions that ask the audience to rate things on a scale.

Tip: Changes will be effected when you click Save.

Related topics :

1. Poller Wizard

2. Poller Ribbons

DashBoard Keypad Settings

( Standard Edition of PowerCom does NOT include this feature or function, which is only available at Professional Edition of PowerCom.

)

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DashBoard Keypad Settings section allows the presenter to change keypad settings.

Digit Echo

If you wish to display the value of the key pressed on the keypad display, check this checkbox.

For example, with digit echo on, pressing key 2 displays "2" on the keypad display.

Enable Star Key

To enable the * keypad key, check this checkbox.

Low Battery Notification

If you wish to get a low battery warning when a keypad experiences low battery power, check this checkbox.

Post Acknowledgement

When checked, a key that is pressed will display horizontal bars on the keypad display after the base has acknowledged receipt of the key press. This will be displayed for three seconds.

Shortcut

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When checked, the keypad shortcuts for changing the keypad address and channel are enabled.

Soft Keys

When checked, the Soft Keys at the top of the keypad membrane will be responsive to user actions. If unchecked, the soft keys will be inactive.

Accept Only Initial Response

When checked, only the initial keypress will be sent to the base. For example, a keypad user who presses 4 can press clear and change his response before the base reads the keypress value. The user cannot press 4, then press 2 before the base has read the keypress value. The

2 will be rejected by the keypad. Once the 4 has been read, the user can then press 2 and it will be accepted by the keypad.

Lock KeyPads

To lock all manual configurations of keypads, check this checkbox. No shortcuts will work on the keypad. This setting can be used to prevent keypad users from inadvertently or untentionally changing keypad settings.

Transmit Power

Normally full power is appropriate and results in the longest range of RF communication.

Occasionally when interference is a problem, Experimenting with lower power levels will yield less RF interference at the expense of keypad range.

Participant scoring:

You can change the top number of Winners by entering a number in this box.

Keypad Range

PowerCom Dashboard displays keypad setting range. You cannot change keypad range.

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Roster and Team

Overview

Roster is an optional feature in PowerCom that enables you to identify the holder of the keypads by meaningful names instead of keypad numbers. It is especially useful in educational and training institutions where teachers and trainers can identify the holder of keypads by names. Roster files establish the link between the participants and their keypad numbers. For example, Presenters can use roster to track each participantclass position, percentage correct, and points scored.

However, PowerCom cannot systematically determine and validate the keypad numbers to match the participants information such as names, contacts and other information. This is because no login is required for most of the wireless keypads in the current market. (see

Notes) Therefore, PowerCom can not validate the keypad numbers and their holder by login authentication. Teachers and meeting organizers need to develop a procedure to make sure that participant names on the roster list accurately match their keypad numbers.

Anonymous is the key ARS feature by default. Roster changes the nature of ARS anonymity by providing the association between the keypad and the participant who is holding the keypad with personal indicative data such as name, ID, and contacts. When the teacher is capable of identifying a keypad number by student ID or name, then he can use the student ID or name to announce class position and publish meaningful information in the reports instead of just the keypad number.

PowerCom uses Roster Template file (PRT file type) and Roster List file (PRL file type) to store

Roster data and Select and Deselect functions to associate Roster data with a PowerPoint file.

You need to set up Roster Template file and Roster List file and associate a Roster List file with the PowerPoint file you are using to enable the roster feature. If you decide not to use roster feature after the roster files are set up, simply deselect the roster list file from your

PowerPoint file to keep the participants’identities anonymous.

Notes: PowerCom for Reply Plus has login feature.

How to use Roster and Team

Purpose of using a Roster

There are many occasions when the Roaster feature will be useful to the presenter. For example you can use Roaster feature if

1. You wish to take attendance in PowerCom.

2. You wish to identify the keypad user by more than just a keypad number.

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Examples of useful roster applications:

1. Fastest Finger: Identifies the person who has the 1st correct answer for a question.

2. Class position rankings:

Identifies the user who has the highest point earned at any point during the session.

Identifies the user who has the highest point earned at the end of the session.

3. Identify keypad user by name instead of keypad number in the reports.

Getting started with Roster set up

When deciding which fields should be populated in the Roster Template, the following questions should be asked:

1. What kind of information would you like to associate with the person holding the keypad?

2. How would you like to announce the participants? E.g. nick name, first name, first and last name, ID.

List all the possible information you would like to use. Assign each piece of information a brief field name. Then add some additional fields such as student ID, telephone no, and email. Each piece of information becomes a field. Collection of all the fields forms the

Roster Template. Publish the Roster Template to create Roster fields. Then populate the

Roster List to create the Roster data that matches the keypad numbers.

3. Do you want to export the polling result data to an external system/file? e.g. a course management system such as WebCT and BlackBoard?

If the answer is yes, please check the external system you want to interface with.

Do they have a standard import template?

What are the minimum mandatory fields you have to populate?

What is/are the unique key field(s)?

Do the home work before setting up Roster.

Roster/Team set‐up Procedure

1. Creating or editing a Roster/Team Template: Go to the PowerCom ribbon, Roster/Team ribbon Group. Click Template ribbon item to show and select the existing PowerCom Roster

Template or create a new template. Click “More Templates…” if you like to select your own template.

2. Publish a roster template by creating or editing a roster template in the Roster Template ribbon group. The Roster Template defines the roster field layout.

3. Creating or editing a Roster/Team file: Go to the PowerCom ribbon, Roster/Team ribbon

Group. Click List to open the drop down list menu. Select a Roster/Team file, or create a new

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PowerCom Roster List file.

4. Assign Roster/Team file: Go to Roster/Team ribbon group, click “Assign”, select a prl

(PowerCom Roster List) file ,then click “OK”. If you want to de‐select roster list file, select

“None”, then click “OK”.

5. After completing the roster set up, you can now use the roster feature of PowerCom.

Tip: Prl file is PowerCom Roster/Team List file, that lists all participant association with their base and keypad address and team assignments.

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Roster/Team Template

The purpose of a creating a roster is to identify a keypad ID with a specific person and to associate that person to a group. By creating a roster template, you can choose what type of information you wish to know about the people using the keypads.

Creating a New Roster/Team Template:

Go to Roster/Team ribbon group, click Template to open the drop down list, then click “Create new template...” to open the Roster Template Add screen.

There are 3 steps required to complete the creation of a Roster Template:

1. Define Roster Template fields

2. Create team names (optional)

3. Save the Roster Template by giving it a name. PowerCom will assign PRT as the file type.

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1. Define Roster Template fields a) Click the available fields pre‐defined by PowerCom and then click the right arrow to select fields. Click the double arrow (no need to select any field) to select all available fields. b) To add fields to your template, select a field on the left box and click the arrow pointing right or just double‐click it. Or if you want to add all the fields, click the double arrow pointing right. c) To take away fields, select a field on the right box and click the arrow pointing left or the red ’button or just double click it. Or if you want to remove all fields, click the double arrow pointing left. d) To arrange the order of your fields, select a field and press the up or down arrow buttons. Clicking the up or down arrows with bars will send the field all the way to the top or bottom. e) To create custom fields, type the description in the text box below the right side box and click the plus button.

Tip: Base and Keypad Number fields are mandatory.

2. Create team names (optional) a) If you are creating teams, assign team names and click the plus button to add them.

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3. Save the Roster Template by giving it a name. PowerCom will assign PRT as the file type.

Edit a Roster/Team Template:

You can select a Roster/Team Template from the Template list. If the current template file is not the right file to be used, please click ”More Template…” to locate the template file you want to use.

Tip: You cannot edit a template name.

Note: If you create a Roster List file based on a Roster Template, and then you alter the

Roster Template field layout, it has no impact to the Roster List file that has been created previously. Another word, altering Roster Template has no retrospective effect.

Tip: If you want to delete or copy Template file, go to my documents > PowerCom2008 >

Roster> prt file

Roster/Team List

Creating a New Roster List

Go to Roster/Team ribbon group. Click “List” to open the drop down list, then click “Create new list” to open the Roster List file edit screen.

There are 3 steps required to complete the creation of a Roster list:

1. Selecting a Roaster template file

PowerCom will prompt a list of existing Roster Template (PRT file created at Roster

Template screen) for you to select as the Roster Template. Click the Roster Template file for which you want to populate the roster data and then click OK.

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2. Data entry

Enter the data to populate the roster list.

3. Roaster file name

If there is no Roster File name entered, PowerCom will prompt you to enter a Roster List file name.

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Editing a Roster List

1. You can select a Roster list file, if the current roster list file is not the right file to be used, please click ”More List…” to locate the roster list file you want to use.

2. The Roster List data entry screen allows you to enter new roster list data row by row from the top 1st row. Press enter when you complete the data entry for the row.

3. If you want to delete a row, high light the row and click on the Delete button.

4. Click Save to save the Roster File after editing.

Tips:

1. You cannot edit a Roster/Team name.

2. Base and Keypad Numbers cannot have duplicate entries.

Base A with keypad 001 and Base B keypad 001 are not duplicate.

3. If you want to delete or copy Roster/Team file, go to Windows File Explorer, my documents > PowerCom2008 > Roster> prt file and use Windows command to perform delete or copy.

4. You should not assign a keypad to more than one team, because PowerCom will accumulate the keypad points for multiple teams and the total team points may exceed grand total point.

Managing the Roster/Team Template or file

It is important to follow a naming convention and closely associate Roster List name to the

Roster Template name. While naming the Roster List file use the Roster template name as prefix. For example, name a mathematics class Roster Template math.PRT and name the

2006 Fall semester roster list as math2006Fall.PRL and the Spring semester roster list as math2007Spring.PRL

Try to enter a brief and short name for the field name or use abbreviated name.

It is a good practice to store the Roster files at a single place under a folder designated for store roster and team related files. Folder \My Documents\PowerCom\Roster is a good place to store the roster files. Do not store them in the same folder as your PowerPoint files.

You can perform some Windows system functions such as Delete file, Rename file, Save as file for Roster Template file and Roster List file. However, you must use the PRT and PRL file types.

Both PRT and PRL files are XML files. In case you can not open these files from PowerCom, you can use any XML editor to examine the contents of the files.

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Assign Roster/Team

Choose the Power Point presentation that you are going to use. Select the relevant Roster List; and run your presentation.

Click “Assign” and go to Roster/Team select List. Select a Roster List then click “OK” button.

PowerCom will publish the Roster List name including the path of Current Roster File list. You can optionally change the name and path of the file by typing the path and file name.

However, this is not recommended.

To de‐select Roster List file, select “None” then clink “OK”.

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Current Roster/Team

Current roster list provides you the current roster list file name and path and gives you an indication whether roster is used or not.

You can also click open the file to view and edit the file.

Export/Import

Use the Import Excel ribbon item to import Roster List from an Excel file.

If there is some existing data in the Roster List file, PowerCom will append the data to the end of the file.

Use the Export Excel ribbon item to export Roster List data to an Excel file.

Create team by question slide during slide show

This feature enables the presenter to assign each audience to a team during the presentation. The major advantage of this feature is that it avoids manually entering team assignment by roster.

The best practice is to vote the team question slide before voting other question slides. This will help you can obtain the team related display for the question using Winners screen.

However, even if you vote the team question slide after other normal question that cannot display team score at that moment. You still can display Winners team scoring after voting the team assignment slide and going back to the previously voted slide.

When should we use this feature?

1. 1. When the team member is not pre-arranged.

2. 2. When the audience will be grouped in teams by a demographic slide at the beginning of the presentation. For example, Team by gender, by age group, by geography location which can be easily obtained by a demographic question slide.

3. 3. You are not sure at all regarding who will not attend the meeting so you have no time to maintain the team assignment in roster file.

Good question slide candidates for team assignment are: Gender, age, region.

How it works?

Depending on whether you have assigned a roster file for this presentation or not, PowerCom will handle the team assignment differently.

I. When there is a roster file associated with the presentation:

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II.

PowerCom will append new columns at the end of the Roster file and place an indicator for the team participant vote on.

When there is no roster file associated with the presentation:

PowerCom will create a new roster file with standard column settings and populate First name as Base ID (A, B, C. etc.); last name as keypad address (001 to 250) and also populate new columns for team listing and place an indicator for the team participant vote on.

The roster file name is constructed as a combination of PowerPoint file name plus the team name. PowerCom will automatically back up roster file, if the file name already exists.

How to assign Team by question slide?

1. When inserting a Poller, in the Polling Wizard step 2 select Assign Team by checking the

“Assign Team” box.

2. Or open the Poller ribbon Question group option to check the “Assign Team” check box.

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Tip: The customer label answer choices should be meaningful names, do not use 1, 2, 3 or blanks. Blank label will be rejected.

Note: There can be only one question slide that can be assigned as a team. If you assign a second team in the same PowerPoint file, PowerCom will automatically remove the first team assignment slide.

Quick Start Roster and Team

Quick start Roster and Team

The Roster File capability allows you to assign keypads to named individuals. It is a useful feature in training and education as it allows responses to be traced by name rather than by keypad and base station number assuming keypad numbers and names are correctly allocated.

Teachers and meeting organizers need to develop a procedure to ensure high corresponding accuracy between the participant names on the roster list and their keypad numbers. In common with other parts of PowerCom; the roster file is an XML based routine and can be viewed directly in an XML reader.

There are two parts to the Roster feature. The first part is the Roster Template File (.PRT) which is used to prepare and format the roster file before it is populated by the participants.

The roster list file (.PRL) is the file populated by the names of the participants, and this is the file that is linked to the presentations.

There are 3 steps in using the Roster File.

Step 1. Prepare the Roster Template to your own specifications.

Step 2. Populate the Roster File and give it a name

Step 3. Use the Roster File with an interactive PowerPoint presentation.

Step 1: Setting Up a New Roster Template and Create a Team

1. Go to Roster/Team ribbon group. Click “Template ” to open the drop down list, then click “Create new Template…”

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2. A new dialogue box “Roster Template – Add” will be displayed.

Roster and Team

3. Choose the fields that you want to go into the Roster Template and click the insert arrow >. You can choose all of them by clicking >>. Remove fields by clicking < or <<.

4. To add an additional field of your own, type the name of the field in the textbox by the side of the green plus sign under "Select Fields" and click the green plus sign at the side of the field.

5. If you are using the Team function then type in the team name and click the plus sign at the side of the field. Hint: To help in populating the Team field tick one of the team names.

6. Give the template file a name and save it. The file will be saved in the Roster sub folder called Power Com within the My Documents folder. Ensure that you give the Roster

Template a relevant name.

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Step 2: Populating the Roster File

1. Go to Roster/Team ribbon group. Click “List” to open the drop down list, then click

“Create new list…”

2. It will open “Select roster template file” dialogue box. Select the roster template file and click on “OK” button.

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3. Enter the relevant data for the Roster List by pressing the enter button after the details of each participant has been entered in a row.

Roster and Team

Tip: Export the file to Excel and a spreadsheet file will be formed. You can enter the data into all the participant data into the spreadsheet file and then save the file. The advantage of doing this is that the correct headers will be on the spreadsheet. You could also transfer data directly from a database into the spreadsheet making the process simpler.

Note: Ensure that you have no duplicates in the Roster List after importing the

Spreadsheet.

Step 3: Using the Roster File with a PowerPoint Presentation

1. Go to Roster/Team ribbon group. Click “Assign” ribbon item to open Roster file assignment screen.

2. Select the Roster/Team file, click on “OK” button.

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3. Go to Roster/Team ribbon group. Click “Current Roster List” to examine if a roster file is associate with this PowerPoint file. Then open the Roster/Team file.

Assign a Roster List for the PowerPoint slide you are currently using after creating and/or editing a roster list file in the Roster/team module. The Roster/team module publishes the roster data and links the roster data with the PowerPoint slide.

After completing the above roster setup, the roster / team feature of PowerCom can be used.

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Combining and Merge Data Files

Overview

( Standard Edition of PowerCom does NOT include this feature or function, which is only available at Professional Edition of PowerCom.

)

When you choose to create a new session at the beginning of the meeting presentation

PowerCom confirmation screen, PowerCom generates a new voting result XML file. There are three situations in which you may want to put multiple voting result files into one:

1. Same question set vote by different audience.

2. Different question set vote by same audience when there is a different speaker or at a different meeting time.

3. In a meeting, presenter exits the slide show and then while resuming slide show accidentally selects “create new session” option that results in multiple voting result files for a meeting.

This feature allows you to combine or merge up to ten PowerCom result data files at any instance, and is typically used for "rolling up" data from multiple meetings voting result.

What is the difference between Combine file and merge file?

1. Combine: This feature is useful when same audience is using the same keypad and generating different voting result files that you would like to combine into one result file.

Combine file is used when multiple voting result files are generated by PowerCom that are voted by same audience that holds the same keypads for the duration of the meeting.

2. Merge: This feature is useful when same set of questions are voted by different audience group in different meetings. In such cases you would like to merge the voting result files.

Merge file is used when multiple voting result files for a given set of identical questions are generated by PowerCom that are voted by different group of audience that use the same keypad addresses from different ARS meetings.

There are three situations in which you may want to combine the XML result files:

1. When the same audience (holding the same keypad) attending different meeting sessions vote for different sets of questions.

2. When the same audience attend the same meeting but create multiple result XML files. In this case you may require to combine different question result XML files into one using

Combine file.

3. Multiple ARS meeting result files for a given meeting (Instead of “continue the session”, the presenter accidentally chooses the “create new session” option). Same audience using the same keypad in an ARS meeting, accidentally create a new ARS session instead of continuing the previous ARS session. The presenter then skips those question slides that have been voted and starts from the new question slide. In this case we assume that no question has been voted twice.

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When to use merge:

The Merge option is used when the same question set is used at different meetings and voted by different audiences. You may want to add one or two meeting attributes as artificial demographic questions, such as Meeting location, meeting date etc.

Note: When different question sets are voted by different audiences and same keypads are used in different meeting by different audiences. In this case you should NOT use combine or merge file features.

Go to PowerCom ribbon ‐> Utility group ‐>Diagnostics ‐>Combine/Merge files.

Procedure:

1. Select File: Click Source files 1, then click “Browse” button to select the first xml file.

2. Continue selecting source file 2 and on.

3. To remove selected file, click the source file box then click “Clear” button. To clear all files, press “clear All” button.

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4. Click “Save As” button to select the file folder path and enter a new file name. Then click Save to complete the preparation.

5. Now you can click combine or Merge buttons to complete the operation.

Tips:

1. If you need to combine or merge more than 10 files, combine or merge the first 10.

Then, combine or merge the next 10 (or fewer) naming the same destination file as the first. The second group of files will be added to the destination.

2. If you know that you will ultimately combine (or merge) the data from multiple identical presentations, it will help if you give each presentation a meaningful name such as: Focus01, Focus02, Focus03 and so on.

Notes:

1. The resulting XML file will put the source file row by row in source file sequence.

2. The voting result xml file records first Base ID as A, second base ID as B and so on.

During the merge or combine processing, PowerCom will alter the base ID to ensure that the base ID is unique in the new combined XML file.

Verify Poller overview

( Standard Edition of PowerCom does NOT include this feature or function, which is only available at Professional Edition of PowerCom.

)

PowerCom Poller validation function examines all pollers to detect errors or possible conflict settings and displays the result to you in an Office Word report.

When should I use verify Poller?

1. You are not familiar with PowerCom poller settings when creating a question slide.

2. You open an old PowerPoint file with question slide poller.

3. Your question slide has correct answers and points

4. When you copy PowerPoint file from one computer to another computer and your presentation uses external files in your Poller settings such as music file.

5. You receive the PowerPoint question slide from others.

It is always a good practice to run Poller validation before running slide show to minimize the error.

PowerCom poller validation processing generates a report that displays Error and Warning messages and provides resolution suggestions. Poller validation processing verifies slide animations, question settings including question name summary, answer choice numbering, correct answer and point settings, music and timer setting. You are welcome to help us improve this processing by emailing your error detection suggestion to PowerCom team at

[email protected]

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Office Word report displays error and warning messages:

I. Errors message :

1. Answer choices are not displayed with proper numbering.

II. Warnings message :

1. Gives warning message when slide has animation effects: The question slide contains animation effect, animation effect may affect voting procedure and result display.

2. No duplicated question summary name. Duplicated Question Summary with slide N will cause error in OLAP reporting

3. Gives warning message when has corrected answer but no point assign to it: This question slide has correct answer but no point assign to it.

4. This question slide has no correct answer but has points assign to it.

5. Gives warning message when multiple points assigned on 1 slide (this is OK, but just give warning message: Multiple points assigned to the same question, please make sure this is what you want.

6. Music file does not exist.

The report lists poller in slide sequence with validation summary messages and thereafter lists all abnormal situations with errors or warning messages.

Review the Error and warning messages in the report and fix them. Run Poller validation again. When you see all poller report pass icon , your validation processing is complete.

Related topic: Poller validation report

Poller validation report

Run Poller validation report: Go to PowerCom ribbon > Utility ribbon group. Click Verify

Poller. PowerCom will start examining the current PowerPoint file.

Poller validation report consists of two sections: Validation Summary and Slide by Slide

Validation.

Validation Summary lists all warning and error messages.

Slide by Slide Validation displays Error and warning messages from Poller Wizard Step 1 to step 4 validation slide by slide.

Poller Wizard Step 1: Choices and Labels

Verify Type:

1. Question Title(a demographic Question)

If Question Summary contains duplicate name,it shows the warning message:

Duplicated Question Summary with slide X will cause error in OLAP reporting.

2. Shows if any question hides result display as a warning: Do not display result graphic for

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this slide.

Poller Wizard Step 2: Custom Labels and Correct Answer

Verify Type:

Answer Choice/ Custom Label

1 Answer Choice 1

2 Answer Choice 2

3 Answer Choice 3

Points

1. Error: Answer choices are not displayed with proper numbering.

2. Gives warning message when a correct answer has no points assigned to it: This question slide has correct answer but no point assign to it.

3. This question slide has no correct answer but points assign to it.

4. Gives warning message when multiple points are assigned on 1 slide (this is OK), but just give warning message: Multiple points assigned to the same question, please make sure this is what you want.

Poller Wizard Step 3: Graph Type and Format

Poller back groundTransparent (or as Edit mode)

Poller Wizard Step 4: Polling Music and Timer

1. Music settings: a) music file: (full path) b) Play music immediate after slide start or Start music by “M” during polling. c) Warning: Music file does not exist.

2. Timer settings: a) No timer b) (10) seconds “Start automatically when slide is presented” c) (10) seconds Start Timer by “T” during polling

For all non‐question slides (slides without poller), the report displays slide title plus “not a question slide” message.

Related topics:

1. Verify Poller overview

2. Poller Wizard Overview

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Dual Monitor Overview

( Standard Edition of PowerCom does NOT include this feature or function, which is only available at Professional Edition of PowerCom.

)

The PowerPoint Dual Monitor Display feature enables the presenter to run PowerPoint presentation from one monitor (at a podium, for example) while your audience views it on a second monitor (a projector screen).

PowerPoint Dual Monitor with Presenterview feature offers slide design view and several tools on presentermonitor that greatly enhance the presenterslide show navigation ability.

By using two monitors, you can run other programs that your audience will not see, and you can access the Presenterview. The Presenter view offers the following features to make it easier for you to present information:

1. You can use thumbnails to select slides out of sequence and create a customized presentation for your audience.

2. Preview text shows you what your next click will add to the screen, such as a new slide or the next bullet in a list.

3. Speaker's notes are shown in large, clear type so that you can use them as a script for your presentation.

4. You can black out the screen during your presentation and then resume where you left off.

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Thumbnails of slides that you can click to skip a slide or to return to a slide that you already presented.

The slide that you are currently showing to the audience.

The End Show button, which you can click at any time to end your presentation.

The Black‐out button, which you can click to temporarily darken the audience screen and then click again to show the current slide.

Up Next, which indicates the slide that your audience will see next.

Buttons that you can click to move forward or backward through your presentation.

The slide number (for example, Slide 7 of 12).

The elapsed time, in hours and minutes, since the start of your presentation.

The speaker's notes, which you can use as a script for your presentation.

When you enable the PowerPoint dual monitor display with presenterview in the PowerCom question slide, the presenter inherits all the benefits of PowerPoint dual monitor features plus the PowerCom slideshow feature on the presentermonitor display.

During the question slide voting stage, the audience will be able to see a vote count box similar to the poller box but will not get any right‐click functionality or any Timer display.

Once the voting is complete, the voting box will disappear. When the presenter decides to show the voting results, the results graphic will be displayed on the audiencesecondary monitor.

Further benefits for PowerCom polling manipulation are when the presenter decides to display Absentee lists, Winners screens, Base and Keypad Settings screens. These screens will be displayed on the presentermonitor first. Presenter can then drag the screen to the audiencemonitor at the appropriate moment or may decide not to display them to the audience at all.

When inserting a new question slide during slideshow as Impromptu, the question slide construction screen will be displayed on the presentermonitor but not on the audiencemonitor. When right‐clicking the poller box to navigate polling, the audience should not see the poller box at all. These operations should be done behind the scenes and must

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Dual Monitor not be visible to the audience. This is particularly the case when the base station gets disconnected from the PowerCom computer and you definitely donwant to distract the audience with the red Poller box.

PowerCom with Dual Monitor Display contains most of the PowerCom add‐on objects/screens on the presentermonitor while containing the voting boxes, Timer, and results graph on the audiencemonitor:

1. Right mouse click Poller Box to display PowerCom slide show navigation menu, and initiate polling actions.

2. Display Absentee List (short cut key A).

3. Display Winners screen and see the Winnercurrent standing.

4. Create and construct an impromptu question.

5. Observe Base station connectivity status, and reconnect Base station in case it lost connection without disturbing the audience.

6. DashBoard

7. Voting counter box

8. Timer

Alternatively, the presenter can drag the Absentee List and the Winners and DashBoard screen to the audiencemonitor for display.

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For dual monitor usage ensure that the computer that you are using for the presentation has multiple monitor capability. Most desktop computers require two video cards for multiple monitor capability, and many laptop computers have this capability built in.

Dual Monitor Hardware

( Standard Edition of PowerCom does NOT include this feature or function, which is only available at Professional Edition of PowerCom.

)

Check display settings to determine if your computer has dual monitor capability.

Right‐click your Desktop Properties Settings tab

1. Windows XP: a) Display property settings indicate that no dual monitor video card is installed or configured.

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b) The Display property settings below indicate that a Dual monitor is available

Dual Monitor

2. Vista Display Settings: a) Only one monitor is available:

b) Dual monitor is available:

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Tips:

1. Dual monitor capability has become a standard built‐in feature on laptops. Most of todaymodern laptops have a built‐in video card.

2. Dual monitor video card usually is an add‐on interface card in desktop computers and is not a standard feature. You can search the Internet for “dual monitor video card” to find a compatible video card for your desktop computer.

Dual Monitor Support (aka Multiple Monitor Support)

Hardware Requirement:

Your computer must be equipped with a dual monitor video card. You can check if your computer has dual monitor video card by right clicking on the Desktop, selecting Properties, and clicking the Settings tab. The details of your display can be found under this tab.

Please review the following PowerPoint online help topics:

1. Turn on dual monitor support

2. Run a presentation on two monitors

3. About running a presentation on two monitors

4. Set up a presentation to run on a second monitor

5. Troubleshoot running a presentation on more than one monitor

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Preparing Dual Monitor Display

( Standard Edition of PowerCom does NOT include this feature or function, which is only available at Professional Edition of PowerCom.

)

1. Check display settings to determine if your computer has dual monitor capability.

See Dual monitor hardware for detail

2. Turn on dual monitor by right‐mouse clicking the desktop, Choose Properties. Click Settings tab

Select Monitor 2 then check “Extend my Windows desktop onto this monitor”.

3. Turn on Dual monitor by selecting the Set Up Show sub‐menu in the PowerPoint Slide Show menu. In the monitors group select Show Presentation on: Monitor 2. Use PowerPoint

Presenterview by checking “Use Presenter view ” and select Display slide show on Monitor

2 default Monitor.

Note: Please use Dual Monitor with Presenter View by checking Show Presenter View

4. In the PowerCom System Configuration screen General tab, turn on the checkbox “ Add a vote count display box to audience presentation screen when using dual monitor display”

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Taskbar preparation.

5. The taskbar contains the Start button and appears by default at the bottom of the desktop.

You click the taskbar buttons to switch between programs. You can also hide the taskbar, move it to the sides or top of the desktop, and customize it in other ways.PowerCom displays Poller Box at the bottom right corner of the screen. During the slide show using single monitor, the taskbar will not show up and the Poller box will be displayed at the bottom right corner. However, when you use dual monitor display, the presenterscreen will show the taskbar and may overlap the Poller Box display. It is important to keep the Poller

Box in display all the time so it is recommended to Auto‐hide the taskbar. Do not select keep the taskbar on top of other windows. To prevent overlaying the taskbar with the

Poller Box (preferred) or moving the taskbar to the top of the windows, lock the taskbar at the top of the window and keep the taskbar on top of other windows.

To move taskbar to the top of window, simply drag the taskbar from the bottom of the screen to the top of the screen, then right mouse click the taskbar area and check “Lock the Taskbar”.

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Tip: You have to unlock the Taskbar before you can move the taskbar.

To change the taskbar settings, right mouse click taskbar.

Then click Properties

Dual Monitor

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Auto‐hide the taskbar

Check Auto‐hide the taskbar

Check “Auto‐hide the taskbar”

Check or uncheck “Keep the taskbar on top of other windows”

Note: Turning on this option will force the Windows taskbar to always be the topmost item and it may force the Poller Box to hide under the taskbar. Please set this option off when your taskbar is at bottom of the screen.

To display taskbar, point to where you last saw it to show it again. If you can't remember where you last saw it, try pointing to the bottom of the screen first, and then to the side or the top of the screen, if necessary. You might need to move the pointer almost off the screen to show the taskbar.

For example: if the taskbar was last seen at the bottom of the screen, move your mouse down to the bottom of the desktop screen so the taskbar will show up again.

Tip: When you are in the PowerPoint slide show program and you want to see the taskbar from the presenter screen, click Ctrl + Esc to bring back taskbar.

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Slide show and Polling Navigation

( Standard Edition of PowerCom does NOT include this feature or function, which is only available at Professional Edition of PowerCom.

)

Dual Monitor with PresenterView Navigation Procedure

1. Start slideshow and PowerCom confirmation screen. When you start the slideshow, the

PowerCom confirmation screen will display on the presentermonitor. This is the right place to display the confirmation screen because the audience does not need to view this screen.

Read More:

Slide Show PowerCom Confirmation Screen

2. Non‐question Slide

When displaying a non‐question slide, you can use SpaceBar to advance the presentation or use PowerPointSlide Design View screen (left panel on presentercomputer) to navigate slide presentation.

3. Question Slide Polling Mode

When you enter a question slide, you will see a Poller box displayed on the bottom right corner of presenterscreen. PowerCom will display a voting box object on audiencescreen (secondary screen) at the bottom right corner (the same location as in the non dual monitor mode) to show vote count.

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From here on, you can use the PowerCom shortcut keys or right‐click the Poller box to conduct your poll.

You can decide to display the following screens on the audienceor presenterscreen.

1. The absentee list (shortcut key A) will initially be displayed on presenterscreen. You can decide to drag this to the audiencescreen or keep it at the presenterscreen.

2. The Winnerscreen (shortcut key W) will initially be displayed on the presenterscreen.

You can decide to drag this to audiencescreen or keep it at presenterscreen.

3. Polling Box with color coded background will be displayed at the bottom corner of the presenterscreen. PowerCom will display a voting box with the vote count on audiencescreen.

This is the same position (at the bottom right corner) as when you turn on the “Add a Voting box when use Dual Monitor” at System Configuration screen General Tab.

Timer (shortcut key T) will show on both the presenter& audiencescreen.

For details please see:

1. Available Polling Functions at Each Polling Stage

2. Timer countdown clock

4. Question slide stop and display modes

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At Stop and Display polling result stages, you can click different slides to navigate out of the question slide.

For details please see:

Available Polling Functions at Each Polling Stage

5. Insert an Impromptu Question

When you insert an impromptu question, the question screen will show up on the presenterscreen; the audience will not see the screen. Presenter will be free to enter more detailed information.

For details please see:

Impromptu Questions

6. DashBoard

This is one of the most important PowerCom enhancements. The PowerCom DashBoard allows you to modify the base station and keypad settings and also modify the question settings during the slide show without exiting the presentation. The PowerPoint has no such capability to allow a user to change slide contents during slide show.

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For details please see:

DashBoard Overview

Notes:

1. Make sure the audiencescreen is your focus (by clicking the audience screen) program to ensure that you can navigate the presentation by shortcut keys.

2. If you do not turn on the “Add a Voting box when use Dual Monitor”, there will not be a voting box visible to the audience.

3. You can switch to other programs other than the PowerPoint slide design screen. However, this is not recommended because you will lose screen focus and the shortcut key may not work.

4. In case the shortcut keys do not function properly, always use your mouse to click the audiencescreen to gain the screen focus.

5. In any situation, you can always right‐click the Poller Box on the presenterscreen to navigate polling.

Tips:

1. Make sure the audiencescreen is your focus (by clicking the audience screen) program to ensure that you can navigate the presentation with shortcut keys.

2. Try to close all other running programs when running dual monitor mode. Only keep

PowerPoint running to simplify the presentation processing.

3. In case of base station disconnection during polling, right‐click on the poller box to ensure shortcut B is enabled.

4. When PowerCom indicates that base station is not connected to the PowerCom computer

(red poller Box background), it is OK to disconnect and reconnect the USB cable back to the PowerCom computer. When you plug in the USB cable, you should hear the audio signal from the PowerCom computer, indicating that USB is connected again.

If you forget to turn on the “Add a Voting box when use Dual Monitor”, the voting box will not show up on the audiencescreen.

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You can right‐click the Poller Box to navigate polling.

Dual Monitor with PresenterView Navigation: DO's and DON'T's

DO's

1. Try to use the mouse to navigate instead of SpaceBar.

2. Removing the navigation device is supported in PowerCom assuming you are not switching to another program during the slideshow.

3. When you return to the slideshow after switching programs, please make sure you click the Poller box to gain focus.

DON'T's

1. Do not click other slides during polling. You should finish the voting before changing slides.

2. Please try not to switch programs during the entire slideshow (especially during voting) because PowerPoint will lose focus and the shortcut keys may not work when you return to the slideshow. Your PowerCom navigation may also be out of sequence.

3. When you return to the slideshow after switching programs, do not use SpaceBar to navigate. Click the poller box first to gain screen focus.

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Reports

Reports Overview

One of the major objectives of using PowerCom ARS meeting is to collect voting data for analysis after the meeting. PowerCom saves the voting result data in two formats: XML and

CSV file.

PowerCom provides the following voting result viewing and reports:

1. Basic Data Review

2. Slide Sorter

3. Results Sorter

4. OLAP

5. Office Document Reports

Item 1 to 3: PowerCom provides viewing screens for user to examine the voting data.

OLAP is a data mining application that helps the user to perform data analysis after the ARS meeting.

PowerCom currently provides 18 Office Document Reports, these reports are the major voting result data analysis resources.

Report Creation Procedure:

1. Make sure that there is a PowerCom result XML file associated with this presentation before viewing voting result data. By default, the PowerCom XML result data file resides in the same folder as the Powerpoint presentation file, and you most likely do not have to take any additional action. However, if PowerCom shows you an error message indicating that no XML file exists, then go to PowerCom ribbon, Reports group. Click “Select Files” to display drop down and then select “Result XML File”. You can select the Result XML File,

PowerPoint File and Roster File.

Tip: PowerCom will track the result XML file during the meeting. PowerCom automatically selects the current PowerPoint file at the PowerPoint file list box and the Result XML file.

2. You can click OLAP to see all available sub menu. Select OLAP, Basic Data Review, Slide

Sorter or Results Sorter to view the voting result data.

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3. You can click on Office Document to select one of the 18 reports or select group of reports, or create all 18 reports.

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Select Files

Report 01 and Report 02 are snap shots of voting results on the PowerPoint slides and do not require you to install PowerCom.

Report 10 to 12 requires roster/team file to run.

1. Change voting result xml file:

Go to PowerCom ribbon, Reports group. Click “Select Files” to display drop down and then select “Result XML File”. PowerCom will open Windows file explorer to let you select an XML file.

2. Change PowerPoint File

Go to PowerCom ribbon ‐> Report group ‐> Open Select Files‐>click PowerPoint File (PPTX and PPT fiel)

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3. Change Roster File

Go to PowerCom ribbon ‐> Report group ‐> Open Select Files‐>click Roster File

Tip: PowerCom defaults the XML file path to the current PowerPoint file. In most cases, there is no need to change the location.

Data File

The best practice for result data file management is to create a separated folder for an ARS meeting session. If you are using the same PowerPoint file for different audience as a new

ARS meeting, please copy the same PPT file to a new folder. Because PowerCom generates data files, and report files under the same folder by default. Placing more than one PPT file in the same folder to run live ARS meeting will increase the complexity of file management.

PowerCom will never overwrite live meeting result data file. However, if you start a new session (using the same PPT file) PowerCom will automatically rename the result files with timestamp.

Before you run a slideshow with polls, PowerCom will ask you where you want to save your collected data and what to name it. Please make sure the PPT file and result files are in the same New folder. If you stopped in the middle of a slideshow and continue later, choose to continue the session from the previously completed slide and your data file will continue where it left off.

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In addition to the *.xml file, PowerCom will also create a *.csv file which is used primarily for

OLAP data analysis. You can also open it with Excel to see the data gathered from the polls, it will show you how each keypad voted for each question.

Tips:

1. If you use the same slideshow over and over again, save the data files under similar names, but add a date to distinguish them.

2. Do not save the PowerPoint presentation file on Desktop.

3. If you intend to share the Presentation file and result files with other people, please do not store the PPT file under MyDocument. Your colleagues may not have right to access your folder.

4. Saving PPT file and result file in the network drive is permitted but not preferred,

Your presentation will be jeopardized if you lost the network connection during the slide show.

5. Result data files can be shared for reading during slide show, but cannot be shared for writing.

Related Topics:

1. Basic Data Review

2. Results and Slide Sorter

3. Creating Office Documents

4. OLAP Wizard

5. Using OLAP

Basic Data Review

The primary purpose of Basic Data Review is to enable the user to view the result data in different graph type and Demographic cut.

Basic Data Review consist of two sections：

1. Display Polling Data Tab

2. Display Demographic Data

Basic Data Review Procedure:

1. Go to PowerCom Ribbon ‐> Report group ‐> Open OLAP ‐> Click Basic Data Review.

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2. Use the Browse button to open the data file that you want.

3. You can cycle through your data by clicking the First, Previous, Next, and Last buttons.

Display Polling Data Tab

Click on the Display Polling Data tab to display the basic Polling data.

Display Demographic Data

When you have a demographic question slide in your presentation, you can display demographic cut data by clicking on the "Display Demographic Data" tab.

You can review the demographic cut data series by selecting one demographic question slide at a time and then browse all question slides as demographic cut graphics.

All question slides result data will be sliced by the demographic question slide that you selected.

When the demographic cut graphic results in 100%, it means that you are comparing the demographic question by itself; you may ignore this.

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Tip: If you want to export the results data file to HTML or Word, go to the "Create Office

Documents" under Reports menu.

Related Topics:

1. Demographic Analysis Overview

2. Demographic Cut Step by Step Illustration

3. Demographic Analysis by Demographic Slide

4. Report 16 Demographic Analysis

5. Report 17 Demographic Analysis with Charts

Slide Sorter

Display all slides with polling result graphs just like PowerPoint Slide Sorter.

Go to PowerCom Ribbon ‐> Report group ‐> Open OLAP ‐> Click Slide Sorter.

You will find that all PPT micro‐slides are displayed in a form. The polling results will also be revealed on the slides which have pollers that have been voted on during the presentation.

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You can view the original sized slides by double clicking any of the miniatures as well. Close or double click the extended form to see micro‐slides in the previous status.

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Results Sorter

Go to PowerCom Ribbon ‐> Report group ‐> Open OLAP ‐> Click Result Sorter.

You may use this function to see the result of polling. You first need to choose which XML file you want to see. After choosing the file, you should click "View Sorter". A new window will pop up to show all polling slides and results of the polling.

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Office Documents Reports

Creating Office Documents

After you have presented your slides and collected data, you may want to transfer that voting result data into a different format for more convenient use.

1. Open the PowerCom ribbon> Reports group> Office Documents.

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2. You can click the report listing from report 01 to report 18 to generate and open the report immediately for viewing.

3. Roster Team Report generates Report 10, 11, and 12.

4. Winners Report generates report 15.

5. Demographic Report generates report 16 and report.

6. To run report in the back ground in catch mode, Open the “Office Document” click on

“Report Selection Menu” and select the reports that you would like to generate.

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7. If you just ran a presentation, the XML file and PowerPoint file names should already be there, if not, browse through your directory to find them. Add the roster file also if you need it. Make sure all your files match to the same presentation.

8. Select the document(s) that you want to create. There is also a Select all reports option at the bottom right. Click Create to create the documents. Please allow for some time for the documents creation you will be prompted when it is done.

Here are the types of documents that you can create:

1. PowerPoint all slides (PowerPoint): Creates a copy of your PowerPoint file that includes

Microsoft graphs instead of PowerCom graphs so you can send it to someone who does not have PowerCom.

2. PowerPoint Polling slides only (PowerPoint): Creates a copy of your PowerPoint file like the one above except that only polling slides are included.

3. Excel Summary Report (Excel): Creates an Excel document that shows the slide text, choices, number of votes for each choice and the percentage of votes for each choice.

4. Excel Summary Report with Charts (Excel): Creates an Excel document that shows the slide text, choices, number of votes for each choice and the percentage of votes for each choice.

Includes a Microsoft graph for each question.

5. Word Summary Report with Charts (Word): Creates a Word document using a standard table that shows the slide details and a thumbnail view of each slide.

6. Word Summary Report (Word): Creates a Word document using a standard table that shows the slide text, choices, number of votes for each choice and the percentage of votes for each choice.

7. Word Detail Report with Charts (Word): Creates a report like the Word Summary with

Graphs report above but includes the keypad numbers that voted for each choice, for each slide.

8. HTML Report (HTML): Creates a standard HTML document like the Word document above.

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9. Excel Detail Report (Excel): Creates an Excel document showing how every person answered every question.

The following reports are related to Roster and Team

10. Team Comparison (Excel): Creates an Excel document showing how each team answered each question. You must have created a roster and teams.

11. Excel Team Comparison with Graphs (Excel): Creates an Excel document like the Team

Comparison above, but adds a graph for each question. You must have created a roster and teams.

12. Individual Scoring Summary(Excel): Creates an Excel document that lists every individual along with team assignments, responses to each question, their percent correct, and points scored. You must have created a roster.

The following reports can be executed without setup of Roster and Team files.

13. Class Report Summary (Excel): Creates an Excel document for the instructor which provides a summary view of each studentperformance.

14. Class Report Detailed (Excel): Creates an Excel document for the instructor which provides a detailed view of each studentperformance.

The following reports are related to Roster and Team

15. Fastest finger (Excel): Creates an Excel document showing the first participant to answer each question correctly as well as team scoring for all questions with correct answers and points assigned.

Demographic analysis reports:

16. Demographic analysis (Excel):

17. Demographic analysis with Charts (Excel)

Timer report:

18. Excel Question slide time(Excel):

Choosing an Office Document Report

Office document reports are saved in Microsoft Office format (Word, Excel, HTML, and

PowerPoint files).

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The reports display voting results in graphic format or descriptive numbers and words.

The reports are generally broken down by 4 categories:

1. Summary: Voting Summary by questions (no keypad information)

2. Detail: Who votes what by each question? (lists keypad information)

3. Roster: List participant information in the detail voting result.

4. Team: Team comparison reports.

If you are not sure which Office Document report to choose from, check from the listing below:

Summary Detail Roster Team

PowerPoint

Excel

Word

HTML

All slides

Question slides only

No Graph

Graph

No Graph

Graph

09, 18 , 16 12, 13,

14, 15

When you create a roster in PowerCom and would like to see the participantinformation instead of just the keypad number, you should use Roster and Team reports.

Report #12 has the same layout as report #09 and add roster information if Roster list is chosen.

Report #13 is the Class Report Summary Report (Master Grade Sheet Sort Form).

Report #14 is the Class Report Detailed Report (Master Grade Sheet Long Form).

Report #15 is the Fastest Finger Report plus over all ranking at end of the report

Office Document Report Format Standard

1. Report Header for Excel and Word (at upper left corner):

PowerCom Office document report #nn

2. File name:

The physical PowerPoint file location

3. Creation date and time:

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4. Total keypads and total roster participants

Total keypads indicate the keypad range setting and total roster participants indicate the roster list entry number.

5. Report Label headers stay as non scrollable heading.

6. High light the corrected answers:

Correct answers will be high lighted in Green for all reports, Incorrect answers in Red for detail report only.

Report file naming convention a. Using report number as pre‐fix

PowerCom creates report file name using report number as file name pre‐fix, such as 01_ This makes it easy to identify the report file name. b. Using report name as suffix:

Same as report name

Tips:

1. Use Print Preview to see the header and footer.

2. Adjust the layout, size the column width, and page set up to fit your print page before printing the reports.

01 Result snapshoot all slides

Report number: 01

Office document type: PowerPoint

File name suffix: _PowerPoint_All_Slides.ppt

Report description: Creates a copy of your PowerPoint file that includes Microsoft graphs instead of PowerCom graphs so you can send it to someone who does not have PowerCom.

This option will display a PowerPoint presentation with the pollers already answered according to how people voted. It will appear exactly as in the presentation after voters have voted.

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02 PowerPoint Polling slides only

Report number: 02

Office document type: PowerPoint

File name suffix: _PowerPoint_Polling_slides_Only.ppt

Report description: Creates a copy of your PowerPoint file like report #01 except that only polling slides are included.

03 Excel Summary Report

Report number: 03

Office document type: Excel

File name suffix: _Excel_Summary.xls

Report description: Creates an Excel document that shows the slide text, choices, number of votes for each choice and the percent of votes for each choice.

This choice will generate a Microsoft Excel spreadsheet that displays the question title with answer choices and the number of choices and the percent.

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Print Preview

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04 Excel Summary Report with Charts

Report number: 04

Office document type: Excel

File name suffix: _Excel_Summary_with_Charts.xls

Report description: Creates an Excel document that shows the slide text, choices, number of votes for each choice and the percent of votes for each choice. The report includes a

Microsoft graph for each question.

This report generates a Microsoft Excel with MS Graphs next to the question.

05 Word Summary Report with Charts

Report number: 05

Office document type: Word

File name suffix: _Word_Summary_with_Charts.doc

Report description: Creates a Word document using a standard table that shows the slide details and a thumbnail view of each slide. text, choices, number of votes for each choice and the percent of votes for each choice.

This option generates a Microsoft Word document that shows the resulting poll icon with number of votes and the percent of votes.

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06 Word Summary Report

Report number: 06

Office document type: Word

File name suffix: _Word_Summary.doc

Report description: Creates a Word document using a standard table that shows the slide text, choices, number of votes for each choice and the percent of votes for each choice.

This option generates a Microsoft Word document that shows summary response information by question including each question’s name, answer choices, number of votes and percent of votes inside a table.

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07 Word Detailed Report with Charts

Report number: 07

Office document type: Word

File name suffix: _Word_Detail_with_Charts.doc

Report description: Create a report like report #05, but includes the keypad numbers that voted for each choice, for each slide.

Report 07 is a Microsoft Word document that displays each PowerPoint slide with a poll on it, question title and answer choices, and the ID number of each clicker that has voted for each question. This Word report shows detailed Results by Question with Charts snapshoot. It displays detailed results response information with PowerPoint result thumbnail.

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08 HTML Report

Report number: 08

Office document type: HTML

File name suffix: _HTML_Report.htm

Report description: Creates a standard HTML document like the Word document Report #06.

This option generates a webpage that lays out each question, the number of votes and percent of votes for each answer choice.

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09 Excel Detail Report

Report number: 09

Office document type: Excel

File name suffix: _Excel_Detail_Report.xls

Report description: Creates an Excel document showing how every person answered every question.

This option will generate a Microsoft Excel spreadsheet that displays each participant and their votes. Each participant will be listed vertically and their answers will be shown horizontally, Base as column 1, List participants as column 2 and question as column 3 in

Excel format.

A "Total Scoring Points" column is added to the end of each row. To see the class ranking with fastest finger consideration, please see the ranking display at end of report 15 "Fastest Finger

Report".

The report serves as a detail voting result by question and participant. It is very useful to import the data to other application for data analysis.

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This option is particularly useful when you want to find out how specific participants voted.

10 Team Comparison Report

Report number: 10

Office document type: Excel

File name suffix: _Excel_Team_Comparison.xls

Report description: Creates an Excel document showing how each team answered each question.

This Excel report displays a breakdown of question response information by Team. Correct answers are highlighted in Green.

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11 Excel Team Comparison with Graphs

Report number: 11

Office document type: Excel

File name suffix: _Excel_Team_Comparison_with_Chart.xls

Report description: Creates an Excel document like Report #10 (Team Comparison), but adds a graph for each question.

This Excel report displays question response information by Team, including a Microsoft graph for team. Correct answers are highlighted in Green.

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12 Individual Scoring Summary Report

Report number: 12

Office document type: Excel

File name suffix: _Excel_Detail_Roster.xls

Report description: Creates an Excel document that lists every individual along with team assignments, responses to each question, their percent correct, and points scored.

This Excel report displays question responses by Roster, it carries the same report layout as

Report #09 with additional roster fields information.

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13 Class Report Summary Report

Report number: 13

Office document type: Excel

File name suffix: _Master_Grade_sheet_short_form.xls

Report description: Creates an Excel document for the instructor which provides a summary view of each studentperformance.

This Excel report also called "Master Grade Sheet Short Form",lists question by question summary grade sheet by student with points earned for each question.

Reports

14 Class Report Detailed Report

Report number: 14

Office document type: Excel

File name suffix: _Master_Grade_sheet_long_form.xls

Report description: Creates an Excel document for the instructor which provides a detailed view of each studentperformance.

This Excel report also called "Master Grade Sheet Long Form", lists question by question detail grade sheet by student with points earned for each question.

15 Fastest Finger Report (Excel)

Report number: 15

Office document type: Excel

File name suffix: _Fastest_Finger.xls

Report description: Creates an Excel document showing who the faster fingers are and which teams are the top performers.

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This report displays over all ranking for all participants as "Individual total points ranking &

Fastest Finger Count". When more than one participant have the same points, PowerCom will adjust the ranking sequence within the same rank by calculating which participant has more fastest finger question.

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Notes:

1. You can configure the number of top performers at System configuration .

2. Press shortcut key "W" to display Winners screen at slide show during polling or after complete the voting.

16 Demographic analysis

Report number: 16

Office document type: Excel

File name suffix: _ Demographic_Analysis.xls

Report description: Creates an Excel document showing demographic analysis by counts and percentages.

This is a Demographic analysis report by demographic slides. PowerCom creates one data sheet for each demographic slide and name the tab by the Question summary. The Excel displays polling data by 2 dimension table showing demographic question choices as raw data and the polling question choices as column data with counts and percentages and total.

17 Demographic analysis with Charts

Report number: 17

Office document type: Excel

File name suffix: _ Demographic_Analysis_with_Charts.xls

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Report description: Creates an Excel document showing demographic analysis by counts and percentages with demographic cut graph.

This is a Demographic analysis report by demographic slides. Same report layout with snap shot of Demographic cut graphic.

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18 Excel Question Slide Time

Report number: 18

Office document type: Excel

File name suffix: _ Excel_Question_Slide_Time.xls

Report description: Creates an Excel document showing polling start and end time slide by slide.

Manage Powercom like a Pro

Conducting a Meeting with Multiple Speakers and Multiple

Presentation Slides

1. It is good practice to create a separate PowerPoint (PPT) file for the questions slide, especially if you have multiple speakers presenting in a meeting. This isolates and protects the final version of the question slides from being overridden by any earlier versions. Each speaker will have their own presentation slides and you, as an ARS professional, maintain a question slide file for all speakers.

2. A frequently asked question is: Should I combine all question slides into one PPT file or should I keep separate PPT files for each speaker? You should determine this by asking yourself the following questions:

A. Will the same audience attend the session from beginning to end for every speaker?

B. Do you have the same set of demographic slides for all speakers?

If the answers to both questions are yes, then you should create a combined question slide file.

PowerCom recommends creating separated slide files under the circumstances of:

1. Same audience for multiple ARS sessions, there is a combined PPT presentation to share the same demographic slide results for all the question slides and you have a demographic slide.

2. Multiple speakers in an ARS event that share the same presentation computer. Last-minute change to content is common, but not to questions. So we recommend combined question slides from all speakers and separated PPT files for each speaker. The speakers may not have the final question slide with poller. Either the speaker has not installed PowerCom or the event master is in control of the question slide design. Any replacement of the speaker's PPT file may not contain the latest question slide and may not be well tested. Having combined question slide files in this situation is the best way to minimize ARS error in a formal meeting.

Preparing a Meeting

A. PowerCom:

1. Make the PPT filename as short as possible. PowerCom uses the PPT filename as a base and adds a prefix and suffix to the name to generate result data files and report files.

2. When conducting a meeting, put the final version of the PPT file in a new folder. During the testing period, your testing folder may contain multiple versions of files generated by

PowerCom. You want to have a clear start that is easy to manage.

3. Print a copy of “Presentation Functions At a Glance ” (PDF file) from the PowerCom website for slideshow shortcut key reference and keypad & channel settings reference.

4. Setup and test the roster and team tool, if applicable.

5. Run the slideshow in PowerCom demo mode to adjust the poller size and position for each question slide.

6. Generate all reports and review the reports to verify settings of the pollers. Report #09,

#14 are very useful to validate poller settings.

B. Computer:

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1. Always prepare a spare laptop just in case. Contact the dealer you purchased PowerCom from or a PowerCom Team Member to obtain an emergency PowerCom license.

2. Make sure you have all the accessories and drivers (USB, adapter) handy.

3. Test the compatibility of your laptop with the LCD projector and determine whether or not the resolution is acceptable.

4. Check to see if you need an extension cord and/or a power plug adapter.

5. Check your laptop to see if you have enough USB ports for connection to the base station(s) and the mouse. Bring a multiple port USB Hub / USB Splitter to gain additional USB ports.

6. Bring a flash memory drive in case you need to copy files between computers.

C. Base station and Keypads:

1. For an important meeting, always bring a backup base station and some spare keypads.

2. For multiple base station usage, label keypads to their respective base station using letters

A to Z, and properly test the channel number for each set of keypads.

3. For single base station usage, check that all keypads are set to the same channel number for the base station.

4. Test keypads to make sure all keypads work using the PowerCom test keypad function after connecting to the base station in the “Find a Base station” menu.

5. Check and configure Reply Worldwide keypad settings as desired, such as Digit Echo and

Post Acknowledgement.

D. Meeting Room Setup.

Refer to the “Reply Wireless Response System Meeting Room Setup” topic in the “Reply

Hardware” section.

Moving a PowerPoint File with PowerCom Poller to Another

Computer

When you copy a PPT file that has PowerCom poller slides to another computer, you need to consider the following:

1. Install the same or a later version of PowerCom on the computer. If you see a message saying that the ActiveX control cannot be registered when you open the PPT file, it is indicating that the PowerCom Poller is not recognized by your version of PowerCom. You may have to delete and recreate a new poller.

2. Copy the PPT file to the folder you are preparing for the presentation.

3. Open and examine the PPT file in design mode and slideshow mode. You may need to: a. Install any missing PowerPoint templates. b. Install any missing Fonts. c. Install any special programs that may be required to support viewing any special

PPT objects. d. Repair any missing links of objects by copying the objects to the local computer and updating the file path. e. Copy missing Music files to the PowerCom music folder. f. Copy Roster PRT and PRL files to the Roster folder (the default folder is “My

Documents\PowerCom\Roster”).

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Notes: Items a, b, c, and d are only related to PowerPoint and are not related to PowerCom.

4. Run slideshow in demo mode and review the Polling result graph position and adjust the size and position. Due to monitor graphics settings, the poller design mode position may not be exactly in the same position during the presentation.

5. Perform file maintenance under the PPT file folder, delete or rename updated result files and picture folders OR rename the files for easy file management. g. Install or prepare any special drivers for the hardware, such as a USB driver for the cable connecting to the Standard Reply base station. The Reply Worldwide

USB driver for the base station is installed in the PowerCom program file; however, there is no standard USB adapter driver for the Standard Reply base station. Therefore, it is important to keep the USB driver software handy.

Pre-Slideshow Checklist

1. Turn off the screen saver.

2. Check the laptop power management power scheme settings. Never turn off hard disks and never turn on system standby.

3. Disable antivirus auto-protect.

4. Disable all programs that may have pop-up ads.

5. Disable Windows Automatic updates. (XP may notify you with a pop-up)

6. Do not connect to the Internet.

7. Do not run Instant Messenger programs. You may receive instant messenger alerts during the slideshow.

8. Minimize background running programs such as Microsoft SQL Server. Move your mouse over to the System Tray at the bottom-right corner of your Desktop and right-click for menus to stop or disable unnecessary background programs.

9. Reboot the laptop before running the slideshow to clear up unused memory.

10. Disable the wireless LAN to prevent popups of detected wireless connections.

11. Print a final version of PowerPoint slides using Handouts style. Go to PowerPoint menu File,

Print, Print What: Choose “Handouts” 3, 6, or 9 slides per page.

To-do List after the Meeting

1. Backup 3 important files right after the meeting is completed: the PowerPoint file, the CSV file, and the XML file. If you have multiple versions of CSV & XML files, back them up together. Do not open the PPT file to run the slideshow again. Copy the PPT file to another folder and run the slideshow from there. You don’t want to generate different result files after the official meting has ended.

2. Your guest speakers do not need to download PowerCom to view the result slides. You can share Office Document Reports #1 and #2 after the meeting. These 2 reports take snapshots of the voting result graph and convert them to Microsoft graphs, which can be viewed in any regular PPT viewer.

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3. Generate Office Document Reports as needed. Save the report files for future reference.

4. Run the OLAP Data Analysis reporting tool under the Reports menu to analyze poll results.

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Vista And Office 2007 compatibility

Overview and Compatibility Summary

PowerCom is compatible with Vista for all versions of Microsoft Office supported by Vista.

However, since Vista has enforced a more secure desktop called User Account Control (UAC), you should grant proper access right to the PowerCom file.

You should also use the same access right group as the user installing PowerCom.

Please reference the Vista compatibility topic for more information.

The 2007 Microsoft Office system introduces a new file format that is based on XML . It is called Microsoft Office Open XML Formats and applies to Microsoft Office Word 2007,

Microsoft Office Excel 2007, and Microsoft Office PowerPoint 2007. For more information see

Office 2007 help topic: Introduction to new file name extensions and Office XML Formats.

PPTX is the PowerPoint 2007 new file type. PowerCom supports this new file format and you can create question slides and inset poller objects in your presentation and save it in the PPTX file format.

You may sometimes need to save your PowerPoint files in earlier versions of PowerPoint (the

PPT file format. You may copy PowerPoint 2003 or earlier version PPT files to the PowerPoint

2007 environment. For this reason, the 2007 Office release still allows you to save files in PPT format and run the PPT file as Compatibility Mode.

PowerCom supports running both PPT and PPTX file formats in the Office 2007 environment.

You can open and work on a file that was created in an earlier version of Office, and then save it in its existing format. For example, you can copy a PPT file from Office 2003 to the

PowerPoint 2007 environment and continue using the PPT format running as Compatibility

Mode.

You also can create a new PPTX file in PowerPoint 2007 or save the PowerPoint file as a PPTX file.

When you install Office 2007, the PowerPoint 2007 ActiveX default setting is disabled, which will prevent PowerComPoller from working properly. When working on an existing PPT file with a poller object, the following error may occur. When you go to the question slide, you can see the Poller Graph but when you click the poller object, the Powercom poller object has no PowerCom behavior. You will also see that PowerPoint has a Security warning display under the PowerPoint toolbar “Macros have been disabled”.

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When you work on PowerCom Poller in the PowerPoint 2007 environment, you must enable

ActiveX control first. Please reference the enable ActiveX in Office 2007 topic for more information.

Please be aware of the following conditions when running PowerCom in the Office 2007 environment:

1. The PowerCom menu will be installed under the Add‐Ins Tab. To use the PowerCom menu, you first must click the Add‐ins Tab.

Note: The new PowerCom 2007 for Reply Worldwide will install a new PowerPoint tab

“PowerCom” and a complete new set of Office 2007 Ribbons.

2. The PowerCom menu will be in a Ribbon group called “Menu Commands” under the Add‐ins

Tab. When you click a poller, the Poller toolbar is in the “Custom toolbars” Ribbon Group.

Opening the Office 2007 release files in earlier versions of Office is supported by Microsoft.

You can open and edit a 2007 PowerPoint PPTX file in an earlier version of PowerPoint by downloading the necessary file converters. On computers with an earlier version of Office, go to the Download Center and download the Microsoft Office Compatibility Pack for 2007

Office Word, Excel and PowerPoint File Formats. http://www.microsoft.com/downloads/details.aspx?FamilyId=941b3470‐3ae9‐4aee‐8f43‐

c6bb74cd1466&displaylang=en

However, running PPTX in Office 2003 or an earlier version is NOT supported by PowerCom.

You must use the PPT file format in PowerPoint 2003 or an earlier version.

Vista Compatibility

PowerCom is compatible with Vista running Office 2003 and Office 2007. PowerCom will not provide support for version of Microsoft Office prior to Office 2003 running on Vista.

Windows Vista is the most secure version of Windows that Microsoft has ever developed.

Security threat is the most challenging issue to the Microsoft Windows environment and how to balance computer security, while enabling user productivity is a hot topic on Vista.

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A significant focus of Windows Vista and a fundamental piece of Microsoft's overall vision is security. Windows Vista provides a simple and secure mechanism for running end‐user accounts with standard user privileges, while eliminating the need for administrator privileges when performing many common tasks, such as installing a printer driver or connecting to a secure wireless network. This fundamental shift provides security at the OS level by preventing malware and root kits from damaging company‐wide files and settings.

Vista deploys “User Account Control” (UAC) to deliver a more secure desktop.

The main goal of User Account Control is to reduce the exposure and attack surface of the operating system by requiring that all users run in standard user mode. This limitation minimizes the ability for users to make changes that could destabilize their computers or inadvertently expose the network to viruses through undetected malware that has infected their computer.

With User Account Control, IT administrators can run most applications, components and processes with a limited privilege, but have "elevation potential" for specific administrative tasks and application functions.

Conversely, when users encounter a system task that requires administrator privileges, such as attempting to install an application, Windows Vista will notify the user and require administrator authorization. This type of prompting helps ensure that users do not accidentally make modifications to their desktops. It also helps eliminate the ability for malware to invoke administrator privileges without a user's knowledge.

As a defense‐in‐depth measure, User Account Control also provides additional protection for administrators through its Administrator Approval Mode. With Administrator Approval Mode,

Windows Vista will run most applications with standard user permissions even if the user is an administrator. If a user wishes to run a program that requires administrator permissions, they must give consent through a User Account Control prompt. This helps limit malware's ability to make system‐wide changes without the administrator's knowledge. However,

Administrator Approval Mode does not provide the same level of security or control as a true standard user account.

When you install PowerCom, please run setup.exe and use the login that has the

Administrator rights. When the current login has no administrator rights, you can right mouse click the setup.exe and select “run as Administrator”. In this case, you must have an administrator login and password to be able to run as administrator.

When working on a question slide and running a slide show, it is strongly suggested that you login as the same level or group as the PowerCom installation login.

The following procedure demonstrates how to assign the right permission for the current user to write to the PowerCom system files (such as a log file) and when you perform “Save as default ” in Poller wizard step 3 and step 4.

1. Click Start, then All Programs, locate the PowerCom program, then right mouse click

PowerCom to enter PowerCom Properties.

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2. Select Security Tab

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3. Click Edit button

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4. Click Add… button to add a new group or user name.

5. Click “Advanced…” button

6. Click “Find Now” to locate the current login user.

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7. Choose the current login user (for example, DSI is the current login) by double clicking the user (DSI) or clicking the current user (DSI) then click OK.

8. Click OK to select the current user (e.g. user DSI on DSI‐Vista computer)

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9. Add permissions for the current user (DSI) by selecting the box in the “Allow” column next to the “Full control” and “Modify” rows, then click OK.

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10. Now you have the Full Control and Modify permissions for the PowerCom program folder.

Tips: This action enables you to have full control of:

1. Writing PowerCom system file default.dat when you click “Save as default” in the Poller

Wizard.

2．Writing to PowerComLog.txt at the Slide show confirmation screen for debugging purposes.

Enable ActiveX in Office 2007

When you open an existing PPT file with a poller object, you must enable ActiveX before you can work on a Poller object in a question slide. Without enabling ActiveX, a Security warning will display under PowerPoint toolbar/Ribbon “Macros have been disabled” when you open the PowerPoint file with a Poller.

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When you run the PowerPoint presentation file with a Poller on it, PowerPoint will prompt you with a popup message asking you to enable the content.

When you work on PowerCom Poller in PowerPoint 2007 environment, you must enable

ActiveX control first. The following procedure shows you how to enable ActiveX:

1. Click the Office 2007 button then click “PowerPoint options”

PowerPoint 2007 Options setting:

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2. Click Trust Center and select “Enable all Macros”.

Now your ActiveX is enabled.

If you Click Add‐ins, you will see if the PowerCom add‐in is installed and where it is installed.

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Click Go… to see COM add‐ins detail, you can also uninstall PowerCom by deleting this add‐in from here.

Vista And Office 2007 compatibility

How to set Windows System32 permission in Vista

1. Rigth mouse click System32 floder then click Properties.

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2. Click Security tab

3. Click Advanced button

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4. Click the Owner Tab，Then click Edit button.

Vista And Office 2007 compatibility

5. Select by click Administrators then click OK

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6. Vista popup a message box:

7. Click OK

Current owner will be changed to Administrator

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8. Click Permissions Tab，then click Edit button.

Vista And Office 2007 compatibility

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9. Then click Add… button

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10. Click Advanced… button

11. Click “Find Now” button

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12. Locate the current login to this computer, then click OK

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13. Click OK again

14. Check Full control Allow check box ON Then click OK

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15. Click Yes

Click OK again

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16. Click OK again, Vista will pop up a message:

17. Click OK

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18. At completion, you should see the current user has the full control of the system32 folder.

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How To use Dongle in PowerCom

PowerCom dongle licensing overview

The Dongle stores the PowerCom keypad counts and the PowerCom version that allows your computer to interact with a limited number of keypads with that particular version of

PowerCom. When you plug the dongle into your computer, you upgrade the 5 keypad trial version of Powercom to work with the number of keypads allowed by the dongle. When you remove the dongle, your Powercom reverts to the 5 keypad trial version.

You install PopwerCom on every computer that you want to use for voting and then you install the dongle on each computer.

When you upgrade your PowerCom, you have to upgrade the dongle as well.

See how to upgrade dongle PowerCom version for upgrade procedure.

You can also increase the keypad capability of the dongle, or the license key as well. Please refer to how to upgrade dongle PowerCom key count.

After Installing PowerCom, Check PowerCom license version:

click PowerCom > Help > About

5 keypads is for trial version

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Installing dongle USB driver

The first time that you install the dongle into the computer Windows will prompt “Found

New Hardware Wizard” Cancel it.

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How To use Dongle in PowerCom

With the Dongle plugged into the computer go to the folder named “HASP_Runtime_setup”

And then run (by double clicking) the HASPUserSetup.exe from the “HASP_Runtime_setup” folder:

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Just click Next and then Finish.

How To use Dongle in PowerCom

Now Close PowerPoint and re‐open it again, check PowerCom > Help > About, You will see the PowerCom license has been upgraded: You have now installed the USB Hasp onto that specific computer. Do this with any other computer with Powercom installed on it.

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How to upgrade the Dongle for an upgraded PowerCom

As well as downloading and installing a new version (upgrade) of Powercom you need to upgrade both your Dongle and Powercom ‐ the Dongle version must be the same version as

Powercom. You need to extract what is called the c2v file from the USB Dongle, send it to

Powercom for changing, then when the new c2v has been received back installed the new c2v file onto the Dongle.

If you are upgrading multiple dongles then make sure that each dongle is clearly identified with a physical label or key fob type tag (Dongle 1, Dongle 2, Dongle 3 etc) and that the c2v file is similarly named when saved so that the correct c2v file can be re‐installed onto the correct Dongle, you cannot mix and match the c2v files with the wrong Dongle

1. Plug in your Dongle to the PowerCom computer.

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Run PowerCom_Dongle_License_Update.exe under Program files\PowerCom\HASP_SRM_Runtime_setup folder to collect key status information by pressing “Collect information” button in the Collect Key Status Information Tab.

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2. PowerCom will prompt you to save the key status as a c2v file and give it a name of your choice (WW Dongle 1, Plus Dongle 3 etc.). Make sure that you can identify from which

Dongle the relevant c2v file name.

3. Save the file and then email to [email protected] and indicate your request to upgrade dongle version.

4. PowerCom technical support team will update the c2v file and email it back to you as a v2c file.

5. When you receive the v2c file, run PowerCom_Dongle_License_Update.exe again. Apply the new v2c file as update file to upgrade the PowerCom version by clicking “Apply

License Update” and browse to the relevant file.

6. When you receive the v2c file, run PowerCom_Dongle_License_Update.exe again. Apply the new v2c file as update file to upgrade the PowerCom version by clicking “Apply

License Update” and browse to the relevant file.

7. Then press “Update” to install the new file. The picture above shows what happens if you make a mistake, such as upgrade the wrong dongle when upgrading multiple

Dongles. The picture below gives an example of the correct installation of a new v2c file.

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How to upgrade the keypad capability when using the

PowerCom Dongle

After completing the PowerCom key count upgrade purchase, follow the same procedure as Upgrading dongle PowerCom version to save the current key status to a c2v file.

Send email to [email protected] with prove of purchase.

Please indicate:

Your current keypad count and the keypad count you are upgrading to.

Your current version of PowerCom that you are using, and if you wish to upgrade to the most current version.

PowerCom team will perform upgrade and send you back a new C2V file that will enable you to upgrade your PowerCom license.

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Trouble Shooting

Trouble Shooting Installation

Symptom: No PowerCom menu or no PowerCom submenu in PowerPoint after installing

PowerCom software.

Cause: During PowerCom un‐installation, the system will set the registry entry to

"LoadBehavior"=dword:00000002 to remove the PowerCom submenus. Somehow during re‐ installation, the entry never resets to "LoadBehavior"=dword:00000003

The registry’s not‐reset is the cause of PowerPoint not showing the PowerCom menus.

Solution:

1. Go to the PowerCom Folder and right‐click the AddIn.reg file and click Property. Uncheck

‘Read Only’ to allow editing of this file.

2. Right‐click the AddIn.reg file again. Edit this file using notepad, then Edit the file registry and change the entry from "LoadBehavior"=dword:00000002 to "LoadBehavior"=dword:00000003

3. Save and close the file. Double‐click the AddIn.reg file and the system will pop up a message:

Click ‘yes’.

4. Run PowerPoint and the PowerCom menu should contain the right submenus.

Reply Worldwide Troubleshooting Procedures

DOs

Position the Base Station in a clear, open location such as the top of a desk. This will provide optimal performance. 　　 Elevate the Base Station to at least keypad height, or higher if possible for best reception.

Check out the keypads before use. Use a data stream test utility to assure that data is properly flowing to the PC.

Verify the channel number of each keypad. Make sure it matches the Base Station channel (i.e.

Channel #1 pads can only “talk” to a Base Station when it is set to Channel #1).

DON'Ts

Avoid placing the Base Station on large, metal areas such as a TV cart. The metal could cause some RF performance deterioration. 　　 Never position the Base Station inside or near a metal enclosure.

Avoid positioning the keypad on a metal surface during operation as this may cause the RF performance to deteriorate.

Never have two Base Stations with the same channel turned "on" at the same time.

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Never have two keypads with the same ID number assigned to avoid overwriting keypad responses.

Never use a keypad that has a rapidly flashing display. This indicates a low battery that must be replaced.

Caution: Use of the system in an outdoor location or different indoor environments can significantly alter the range of the keypads.

TROUBLESHOOTING GUIDELINES

Problem: Keypad LED remains illuminated

Keypad does not “hear” the Base Station transmitter. This is usually because the Base Station corresponding to the same channel as the keypad is not turned "on". In some circumstances, the Base Station could be simply out of range of the keypad.

1. Verify keypad channel is same as Base Station

2. Make sure the application software is polling the keypads.

Problem: Keypad LED flashes approximately once every 2 seconds

Keypad “hears” the Base Station transmitter, but the Base Station receivers cannot collect keypad data. This happens when the Base Station receivers are out of range of the keypad. Try moving the keypad closer to the Base Station.

Problem: Keypad LED flashes at a fast rate, approximately 5 times per second

There is a low battery detect circuit built into the keypad to notify the user when the battery is getting low and needs replacement. This causes the LED indicator to flash at a high rate (several times per second) when the battery is getting low and should be replaced. See Section 7.3 for information on how to change the battery.

Problem: Number of recorded responses is less than total number of keypads

Software is not processing keypad responses. This is frequently because the user is not responding properly (e.g., fails to enter answer in polling time granted, enter one of the available responses, or engage the keyboard tactile to illuminate LED) or is using a keypad of a different channel. Also, the operator's PC may not be properly configured to process data from the COM port to which the Base Station is connected.

1. Verify data stream present (use Reply‐compliant software data stream utility)

2. Verify keypad channel is same as Base Station

3. Verify software preferences/rosters authorize response from all keypads

4. (Selected applications only) Verify software license equals or exceeds total number of keypads being used

5. Use software to compare keypad responses to keypad addresses.

6. Verify keypad address

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Trouble Shooting

7. Check COM port (run OS hardware test, try a different serial component)

Problem: No Data Stream

There is no serial data present. This is usually because the Base Station is "off", the wrong COM port is assigned in the software, or the operator's PC has a COM port conflict.

1. Insure proper COM Port is assigned in software

2. Inspect Base Station connections; make sure they are secure

3. Check to make sure the Base Station power is on

4. Verify serviceability of COM Port (run OS hardware test, try another serial device)

Extract from Reply manuals

Reply® is a registered trademark of Fleetwood Group, Inc.

Software Troubleshooting

1. When users run the PowerCom View Slide, instead of starting from 1st slide, it jumps to another slide.

Solution: Check the PowerCom System Panel. Select "Keep the data and start from slide #".

2. When users get the error message "Path not found" after opening the slide.

Solution: Check PowerCom menu, and reselect "Results Polling data path".

3. Error message "Can not find (any) COM port in settings" after opening the slide.

Solution: Check PowerCom menu, and reselect "COM port".

4. When the PPT file is a big one, users will see some delay after starting the slideshow.

5. PowerCom Poller Object Backward Compatibility Issues. When opening a PowerPoint file, a message popup appears:

Cause: The PowerPoint file contains an older version of the PowerCom Poller object.

Solution: Delete and recreate the Pollers.

6. Runtime error message during PowerPoint slideshow.

Cause: PowerCom runtime error due to program conflicts.

Solution:

1. Please capture the error message screen; (Hold Alt key and press Print Screen key, then paste to Word document).

2. Try to replicate the error and write down how the error occurs.

3. Email this screenshot and steps to error replication, to [email protected] . Please include the System Information by screen capture (alt+PrintScreen) from the PowerCom Menu Help in

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‘About PowerCom’. PowerCom will get back to you and try to solve your problem as soon as possible.

Hardware Troubleshooting

From time to time, you may experience operational difficulties with your Reply system. At those rare times, it is important to understand how the system works and how to remedy these problems quickly. In this guide, it is assumed that you know how to connect and test your hardware.

System Operation

The Reply interface contains one transmitter (with an antenna) and two receivers (with antennas.) For the CRS‐920 and CRS930, the long antenna is for the transmitter and is mounted on the front. For the CS‐910, the long antenna is mounted on the center post.

The transmitter interrogates each pad sequentially on a given frequency (e.g. 216.01 MHZ for channel 1.) When the pad "sees" its address, it transmits the digit entered on a separate frequency (e.g. 345 MHZ for channel 1.) The number in the pad's window will disappear and the interface will send an acknowledgement of receipt.

If the Number Flashes in the Pad Window

When a user presses a key on the pad, the number appears in the window. Once the transmitter signals that pad, the digit is sent and the display disappears. If it is not received error free, the number will reappear in what appears to be a slow flash (every 2‐3 seconds.)

There are three possible reasons for this. One, the pad is in a drop‐out zone. Two, the pad is too far from the interface (or receiving antenna). Or three, there is Radio Frequency

Interference. In any case, the solution is the same, get the pad closer to the interface. Either move the interface so that is centrally located, move keypads, or use an antenna extension kit.

If the Number Stays Solid and Does Not Disappear

When a key is pressed on the pad, it should appear in the window and then extinguish after 1 or 2 seconds. If it does not, the pad does not "see" the transmitter at all. There are four possible reasons for this. One, the pad is too far from the interface (125' or more.) Two, power to the interface is off. Three, the keypad is set to a different channel than the interface. Or four, the transmitter portion of the interface has malfunctioned.

First, be sure the pad is within 75' of the interface. Then check that the power is on. Also, check that the antennas are connected and that the keypads are set to the same channel as the interface. If the problem still exists on all (or most) of the keypads, the transmitter has

246

Trouble Shooting malfunctioned and must be repaired. If this happens to only a few keypads, the keypads need maintenance.

Preventive Measures

In small rooms, the above keypad problems will most likely never appear. However, in larger rooms that are setup for 100 or more people, you must be more careful of equipment placement.

Do not place the Reply Interface next to projectors, metal objects, or any device that may generate radio noise.

It is strongly suggested that you use a frequency counter to scan for interference and when necessary, place extended antennas strategically. This equipment is available from your hardware dealer.

You should also leave ample setup time, so that you can test the entire system well before its use. For large rooms, you should obtain floor plans, and decide on equipment placement ahead of time. Also be sure to have your hardware dealer’s phone number with you, for further technical assistance.

247

PowerCom Support and Resources

PowerCom Software Support

1. Contact the dealer you purchased the software from.

2. Visit the PowerCom web site at http://www.PowerComARS.com

3. Visit the PowerCom discussion forum (forum.powercomars.com) on the PowerCom website.

a. Browse the forum by topic or perform a search to see if you can find an answer to your problem. b. Post your own question on the PowerCom Forum. A PowerCom support technician will try to answer your question within a reasonable time frame or other forum users may help to answer your question.

c. Email [email protected] if you have a subscription to the PowerCom support contract. d. For Windows and Office related issues, visit the Microsoft websites: www.microsoft.com www.msdn.com

Reply Hardware Support

Contact the dealer you purchased the keypads from.

If you cannot locate the dealer, contact:

Fleetwood

Web site:

http://www.replysystems.com

Company address and phone:

Fleetwood Group, Inc.

11832 James Street

Holland Michigan, 49424

1‐800‐257‐6390

PowerCom web site: http://www.PowerComARS.com provides some hardware support references. PowerCom Forum (forum.powercomars.com) ARS Hardware Group provides some hardware support references.

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Contact the PowerCom Team

PowerCom is developed by Dynamic Services International, Inc.

DSII: www.dsii.net

PowerCom: http://www.PowerComARS.com

PowerCom Online Chat Support: http://www.powercomars.com/support/chat‐online.html

Corporate Address:

57 West 38 Street 12 FL

New York, NY 10018

USA

Tel: 1‐212‐997‐2000

Fax: 1‐866‐945‐9270

Email: [email protected]

250

Appendix and Glossary

Glossary For Terms

Absent List

Absentee

Accept Only Initial Response

Activation

Animation

Answer Choice

Audience Response System

Background

Bar Colors

Bar Labels

Base

Base station

Basic Data Review

Channel

Choice

Classroom Performance System

Clr key

Combine Data Files

Confirmation Screen

Countdown clock

CRT

Custom label

DashBoard

Demo mode

Demographic Analysis

Demographic Cut

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Keypad Address

Keypad number

Keypad Range

Keypad Settings

Label

Label Format

LCD

Demographic Filter

Demographic question

Digit Echo

Dual Monitor

Fastest Finger

Graph format

Graph Type

Group Response System

Hot key

Import Demographic

Impromptu

Individual Cumulative

252

Low Battery Notification

Mean

Merge multiple monitor

Music

Office document Report

On Line Analytical Processing

Points

Poller

Poller Box

Poller Wizard

Polling

Post Acknowledgement

Presenter view

Question label

Radio Frequency

Re‐vote

Reply EU

Reply EZ

Reply IQ

Roster List

Roster Template

Save as default

Shortcut key

Appendix and Glossary

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Soft Keys

Standard Reply

Team Cumulative

Team Scores

Template

Test Keypads

Timer

Verify Poller

Video Card

Voting box

Winners

Write to log

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Glossary

Absent List: (Also called an absentee, or a non-voting keypad.) PowerCom has the ability to track any keypads that don't place a vote. During the slide show a presenter can display a listing with Base +3 digit keypad addresses to remind participants that they haven't responded yet. Once a response is given the keypad number will disappear.

Absentee: (Also called an absent list, or a non-voting keypad.) PowerCom has the ability to track any keypads that don't place a vote. During the slide show a presenter can display a listing with Base +3 digit keypad addresses to remind participants that they haven't responded yet. Once a response is given the keypad number will disappear.

Accept Only Initial Response: This is a ReplyWorldwide keypad setting option. When this option is set to true, a keypad user can change their response before the base reads the keypress value. Only the first response

(keypress) will be sent to the base. When this option is not checked, a keypad user is able to change their responses and the last response before the time expires will be sent to the base. When set to true, a key that is pressed will display horizontal bars on the keypad display. When the base has acknowledged receipt of the key press, the bars will disappear.

Activation: This term defines the process of applying a PowerCom license key to enable a full version license.

Animation: Animation is a PowerPoint options that allows a presenter to customize the way the information appears on the screen. Animation effects are builds, movement, and other special effects that can be applied to objects and text. They add interest and variety to a presentation. For example, one effect would allow bullet points to be revealed one at a time.

Answer Choice: (Also called choice.) This is a list of possible answers that an audience can select from. For example, an answer choice for the question: "What is your gender?" would have two answer choices - male or female.

Audience Response System: (ARS) Also known as Group Response System (GRS). An Audience Response system is a system of keypads that are held by audience members during a presentation or meeting. This system allows presenters to give their real-time feedback to opinion polling questions, training questions, evaluations, and even interactive audience games.

Background: This refers to the background of a Poller slide. With PowerCom the Poller background can be customized, however it's recommend that presenters use a transparent background as the result graphic background, instead of using a background color that has been selected in edit mode.

Bar Colors: PowerCom allows presenters to customize the colors of a Poller graphic bar. With up to 10 answer choices, you could have 10 bars, each with a unique color. By clicking the color box you can control the color of each bar.

Bar Labels: This label represents the description given to the Poller graphic bar. With PowerCom you can customize the graph labels, or skip the short description and show only the 1 to 10 numbers or the alpha characters.

Base: (Also called base station) The base is the receiver or transceiver of used to communicate with participant's keypad and transmit the voting to PowerCom software via a USB cable. Reply systems are able to provide true two-way communication between keypad and base station.

Base station: (Also called base) The base station is the receiver or transceiver of used to communicate with participant's keypad and transmit the voting to PowerCom software via a USB cable. Reply systems are able to provide true two-way communication between keypad and base station.

Basic Data Review: This term describes one of the PowerCom reporting functions that displays Polling Data and

Demographic Data, slide by slide.

Channel: The base station uses a specific channel to communicate with keypads called the "Radio Channel". A unique number is assigned to each base station. The Reply system uses an integrated RF antenna combined with a proprietary frequency-hopping algorithm to ensure reliable RF performance. When there is a lot of RF interference being generated from other RF devices (such as wireless Internet, cordless phones, etc.) RF base stations use different radio frequency to communicate with keypads. Most of the Reply base station channel numbers are programmable (except some older Standard Reply models). Each base station model has limited keypad capacity; ReplyWorldwide is 250 keypads per base and up to 15 channels. Standard reply also provides 250 keypads capacity per base. Reply EZ base only capable to communicate with 50 keypads.

Reply EU base has 650 keypads capacity.

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Choice: (Also known as Answer Choice.) This is a list of possible answers that an audience can select from. For example, an answer choice for the question: "What is your gender?" would have two answer choices - male or female.

Classroom Performance System: (Also known as CPS.) A classroom performance system is a term used to classify an audience response system (ARS) used for the education and training industries.

Clr key: This key is found on the ReplyWorldwide keypad. Clr is the abbreviation of Clear and is used by a keypad holder to clear the pending signal.

Combine Data Files: This feature allows you to combine up to ten PowerCom result Data Files at a time, and is typically used for "rolling up" data from multiple meetings with same question set.

Confirmation Screen: PowerCom re-start or re-run slide show option choice confirmation screen at beginning of slide show.

Countdown clock: (Also called timer countdown clock.) A countdown clock is used to set the voting time limit for a given question.

CRT: Cathode Ray Tube, the original display units now being largely replaced by LCD monitors.

Custom label: Custom labels allow presenters to customize the graph chart so the answers are more meaningful.

Instead of Numerical (1 to 10) or Alphabetical (A to E) labels, short summary descriptions of the answer choice can be used.

DashBoard: That allows the presenter to change system and question settings during the slide show.

Demo mode: Without connecting to a physical base station and keypads presenters can run a PowerCom slide show using demo mode Demo mode is a great way to simulate ARS meetings and do a presentation rehearsal.

When you start the slide show (press F5) your computer won't connect to a base station, but instead

PowerCom will automatically launch in demo mode.

Demographic Analysis: (Also known as Demographic Cut and Demographic Filter.) This feature allows presenters to analyze responses based on the demographic makeup of the audience. Presenters can display a demographic cut graph that shows the demographic profiles of the participants and the answer percentage by a demographic question selected by the presenter.

Demographic Cut: (Also known as Demographic Analysis and Demographic Filter.) This feature allows presenters to analyze responses based on the demographic makeup of the audience. Presenters can display a demographic cut graph that shows the demographic profiles of the participants and the answer percentage by a demographic question selected by the presenter.

Demographic Filter: (Also known as Demographic Cut and Demographic Analysis.) This feature allows presenters to analyze responses based on the demographic makeup of the audience. Presenters can display a demographic cut graph that shows the demographic profiles of the participants and the answer percentage by a demographic question selected by the presenter.

Demographic question: A demographic question is a slide designated for the purpose of demographic analysis. These questions are used as part of the demographic profile building process and used to describe a demographic grouping or segment.

Digit Echo: When checked, this feature allows the user to display the value of the key pressed on the keypad display.

For example, with digit echo on, pressing key 2 displays "2" on the keypad display.

Dual Monitor: Dual Monitor support in Powerpoint allows you to display your presentation on a projector and display your slides and notes on the computer This is a PowerPoint feature that allows a presenter to run a slide show on the full screen of a secondary monitor, while viewing the presentation in normal view on the primary monitor. This lets the presenter see his or her outline and notes with the slides, while an audience sees only the slides.

Fastest Finger: Fastest Finger is a PowerCom feature that identifies and displays the audience member who answered a specific question first. It also displays their ranking and participant names (if roster list is used and names are available), as well as the points assigned, if points were being awarded for that question.

Graph format: This is the format of the polling results graph. It includes setting bar colors and the background, Graph chart format attributes are: result data display: show percent or show number or both, use text shadow, show mean, use custom label, and Font settings.

256

Glossary

Graph Type: This is the type of chart chosen for the polling result graph. PowerCom provides 6 chart types: 3D Vertical

Bar, 2D Vertical Bar, 3D Horizontal Bar, 2D Horizontal Bar, Vertical Cylinder, Horizontal Cylinder. Horizontal

Cylinder and Vertical Cylinder are the two best choices.

Group Response System: (Also known as Audience Response System, ARS and GRS.) An Audience Response system is a system of wireless keypads that are held by audience members during a presentation or meeting.

This system allows presenters to give their real-time feedback to opinion polling questions, training questions, evaluations, and even interactive audience games.

Hot key: (Also called accelerator keys or shortcut keys.) This is a term given to a set of keys that perform a predefined function. These functions can often be done through menus or other indirect mechanism, but with a shortcut key users only need to press on key on their keyboard to accomplish the same task.

Import Demographic: That allows you to import the previously voted question results to be used in the current slide presentation.

Impromptu: The Impromptu questions feature allows the user to insert a new question slide during the slide show (by pressing the shortcut key "I") In other words, PowerCom allows a presenter to insert a question slide on the fly, without existing the slide show.

Individual Cumulative: When points are assigned to questions. This feature accumulates the total points and displays the top ranking individuals and their point scores.

infrared: (Also known as IR) Infrared radiation (IR) is electromagnetic radiation, it means "below red", red being the color of visible light of longest wavelength. IR does not penetrate walls and does not interfere with other devices in adjoining rooms. TV remote control is the most popular Infrared appliances. IR communication requires straight point-to-point aiming with limited angle. Its range and keypad capacity are limited, so it works best in small size meetings. RF has better speed and quality than IR in ARS meetings. See RF for more related information.

IR: (Also known as Infrared radiation (IR) is electromagnetic radiation, it means "below red", red being the color of visible light of longest wavelength. IR does not penetrate walls and does not interfere with other devices in adjoining rooms. TV remote control is the most popular Infrared appliances. IR communication requires straight point-to-point aiming with limited angle. Its range and keypad capacity are limited, so it works best in small size meetings. RF has better speed and quality than IR in ARS meetings. See RF for more related information.

Keypad Address: (Also known as keypad number.) Each keypad has a unique address per base station. This is called the keypad address or the keypad number. The keypad address uses an artificial base letter (A,B,C,D) plus a keypad address so presenters can differentiate the keypad number, as well as the different base station channel.

Keypad number: (Also known as keypad addresses.) Each keypad has a unique address per base station. This is called the keypad address or the keypad number. The keypad address uses an artificial base letter (A,B,C,D) plus a keypad address so presenters can differentiate the keypad number, as well as the different base station channel.

Keypad Range: The range of keypad numbers that will be used for polling, the default is always the maximum number of keypads from 1 to 250, but you can also input a string of keypad numbers. Here's a sample of a string:

"1,3,6-10,21-29,38". Keypad numbers separated by commas are treated as individual keypads, whereas the keypads separated by a hyphen will be interpreted as an inclusive range.

Keypad Settings: Keypad configuration either via base station or manually set on keypad using the keypad membrane.

When set to Base, all keypads that are within range and powered up will be automatically reconfigured

Keypad Settings such as Digit Echo, Post Acknowledgement, Low Battery Notification.

Label: See Question label as question summary and Custom label for answer choice label.

Label Format: The label format is the format given to the answer choices. Options include, Numerical (1 to 10),

Alphabetical (A to E) Yes/No or True/False.

LCD: Liquid crystal display. A form of display commonly used in Laptop computer displays and now used for desktop displays as well.

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Low Battery Notification: This is a ReplyWorldwide keypad feature. When set on this feature, a low battery warning will be given when a keypad experiences low battery power.

Mean: The mean is a display of the average (approximating the statistical norm).

Merge: This feature is useful when same set of questions are voted by different audience group in different meetings. In such cases you would like to merge the voting result files.

multiple monitor: Usage of two or more monitors. Computers are able to provide inputs for two or more displays (LCD,

CRT or both). In some cases the output can also be fed to projection systems.

Music: With PowerCom presenters have the ability to play music. Presenters can turn on / or off the music during a polling question.

Office document Report: PowerCom generates many reports. The Office Document Report saves data in a Microsoft

Office format (Word, Excel, HTML, and PowerPoint files). The reports display voting results in graphic format or descriptive numbers and words.

On Line Analytical Processing: OLAP is an acronym for On Line Analytical Processing. This approach is part of the broader category of business intelligence and quickly provides the answer to analytical queries that are dimensional in nature.

Points: PowerCom allows presenters to assign a point value to questions. Participants who answer correctly receive the value of the points. The winning individuals or teams can be calculated.

Poller: The Poller is a special object PowerCom uses to control the voting in a PowerPoint slide. During slide design, by inserting the PowerCom Poller object you can size and position the result graphic to be displayed at end of the polling question. See Poller Wizard and Poller Box for more information.

Poller Box: The Poller Box is a small box on a question slide that is found at the bottom of the PowerPoint screen during the slide show. The Poller Box background color give base station connection status, green means base is connected, and vote will be received, red means base is not detected, so no vote will be registered.

This Poller Box also indicates voting stages and will show vote count during the Polling stage, then Stop, then

Display.

Poller Wizard: The Poller Wizard is used to create a PowerCom Poller. It's a 4 steps processing procedure that creates a Poller object and sets the Polling characteristics. Characteristics include: playing music, setting a Timer,

Graphic type and corrected answer and points.

Polling: A term used for voting, participant that express an opinion or preference when the keypads are pressed.

Post Acknowledgement: This is a ReplyWorldwide keypad setting. When this key is pressed, the Reply keypad will display horizontal bars on the keypad for three seconds. This confirms that the base has acknowledged receipt of the key pressed.

Presenter view: A monitor that is exclusively used for the presenter. It is also called the Primary monitor.

Question label: When PowerCom performs a Demographic Analysis or OLAP, instead of displaying the whole sentence of the question as a label, PowerCom lets presenters create a one or two word summary description of the question as a question label. It is also called question summary.

Radio Frequency: Keypads communicate with the Base Station using what is called a radio frequency. (2.4 GHz wireless Radio Frequency (RF) technology.) The Base Station is the control center for the system and operates according to commands issued by the application software. When a key is pressed on the keypad, it's transmitted using radio frequency. The base station continuously sends out a radio frequency packet when the unit is powered on.

Re-vote: This function clears the Poll, resets the Poller counter to 0 and allows participants to re-vote. The PowerCom short cut key R but beware as no warning message or confirmation is given and the reset cannot be undone.

258

Glossary

Reply EU: A Reply EU is a Reply radio frequency keypad model designed for the European region. The ReplyExport system is a variant of the Standard Reply system and was modified to meet the radio regulatory rules of the

European Union and other foreign countries.

Reply EZ: most classroom and boardroom applications. It is simple to setup, easy to operate, and delivers all the advantages of radio - speed, barrier-free operation, reliability - near the price of less functional/reliable infrared products. Reply EZ support 50 keypad address per channel and 2 user-selectable channels.

Maximum capacity is 100 participants. Although still used, the EZ model was discontinued by Reply in 2005.

Reply IQ: The Reply IQ is the advanced keypad used mainly for interactive meetings by education and research professionals. Standard features include: large graphics, LCD shows, question and answer options and has multiple digit entry, user ID, vote verification, speed scoring, moment-to-moment polling, and text messaging.

Expansion port allows capabilities to be added with plug-in modules.

Roster List: With PowerCom, presenters can create a Roster List that stores the participant information. Roster List is the actual data in tabular format with the column label being the first row of data. The Roster List uses a PRL file type acronym.

Roster Template: PowerCom uses a Roster template to define the participant information. The Roster Template is the data definition of the Roster file, and does not contain actual data. The Roster Template has a PRT file type acronym.

Save as default: This function is used to set the defaults for PowerCom Poller properties. Defaults can be saved for

Graphics, Music, or the Timer counter clock.

Shortcut key: (Also called accelerator keys or hot keys.) This is a term given to a set of keys that perform a predefined function. These functions can often be done through menus or other indirect mechanism, but with a shortcut key users only need to press on key on their keyboard to accomplish the same task.

Soft Keys: Reply has 3 soft keys at the top of the keypad membrane. If enabled, these keys can be used as 3 extra general-purpose response buttons for non-numeric responses. PowerCom does not currently use these soft keys.

Standard Reply: With over 400,000 units in service worldwide, Standard Reply is considered the industry workhorse.

This trusted keypad has a unique RF Id for tracking entries by individuals and a proprietary acknowledgement function that positively confirms the system's acceptance of all user inputs. Its intuitive keyboard and display are ideal for voting, answering multiple choice or continuum questions, and rank ordering options. This keypad supports 250 keypad addresses per channel, with a maximum capacity of 8 channels.

Team Cumulative: Team Cumulative displays cumulative total points for top ranking teams and their cumulative point scores.

Team Scores: Team Scores display a slide of teams' total points and their ranking.

Template: A template is a slide or presentation that provides a predefined format and color scheme that can be applied to another presentation. You can use an existing presentation as a template.

Test Keypads: This function tests the keypad to make sure they are interacting properly with the base station. Users press the keypad number and a visual display of the number entered appears on Reply Utility or PowerCom

Test Keypad Screen.

Timer: (Also called clock, or timer countdown clock.) A Timer is used to set the voting time limit for a given question.

Verify Poller: PowerCom Poller validation function examines all pollers to detect errors or possible conflict settings and displays the result to you in an Office Word report.

Video Card: The card that is responsible for the display on your LCD or CRT monitor. In several systems the Video

Card is integrated into the motherboard, such as in laptops. However the more capable cards that support dual monitor can also be purchased separately as in the case of Desktops.

Voting box: A display that PowerCom adds to the audience screen when dual monitor is used for all question slides during a slide show.

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Winners: PowerCom has game capabilities. Its winner function is used during the slide show to display the Winners and their performance ranking. A winners screen displays top performers of individual and team, as well as winners for current slide and cumulative total.

Write to log: This function allows PowerCom users to use diagnostic mode writing for any errors received. Errors are entered into a log file during the slide show.

260

Index

01 Result snapshoot all slides PowerPoint

02 PowerPoint Polling slides only PowerPoint

03 Excel Summary Report

04 Excel Summary Report with Charts

05 Word Summary Report with Charts

06 Word Summary Report

07 Word Detailed Report with Charts

08 HTML Report

09 Excel Detail Report

10 Team Comparison Report

11 Excel Team Comparison with Graphs

12 Individual Scoring Summary Report

13 Class Report Summary Report

14 Class Report Detailed Report

15 Fastest Finger Report Excel

16 Demographic analysis Excel

17 Demographic analysis with Charts Excel

18 Excel Question Slide Time

Add a Voting Box when use Dual Monitor 32

Assign Roster/Team 140

Available Polling Functions at Each Polling Stage 96

Basic Data Review

Blink correct answer

Choosing an Office Document Report

175

Combining and Merge Data Files

Conducting a meeting with multiple speakers and multiple presentation slides

Configuring Com Ports

Connecting the Base Station

Contact the PowerCom Team

189

149

207

251

Create team by question slide during slide show 142

Creating Office Documents 186

CRS941 USB stick Base station

Current Device

Current Roster/Team

141

DashBoard Keypad Settings

DashBoard Overview

DashBoard Poller settings

130

127

129

Data File

Demographic Analysis by Demographic Slide

174

121

Demographic Analysis Overview 115

Demographic Cut Function Step-by-Step Illustration 116

191

192

193

194

195

196

197

198

199

200

201

202

203

205

206

Dual Monitor Hardware

Dual Monitor Overview

158

155

E enable ActiveX In Office 2007 219

Export/Import 142

Fastest Finger

Files Created by PowerCom Setup

Finding the COM Port Number

111

Glossary For Terms

Hardware Troubleshooting

How is Office 2007 better

How to Activate PowerCom

How to Import and Setting Demographic

253

248

123

How to Insert New Slide Using Impromptu 107

How to Quick Design and Insert Poller on Slide 79

How to set Windows System32 permission in Vista 222

How to upgrade PowerCom 25

How to upgrade the keypad capability when using the

PowerCom Dongle 243

How to use Import Demographic 125

How to use Reply Mini with PowerCom Reply

Worldwide 71

How to use Roster and Team

133

III. How to upgrade the Dongle for an upgraded

PowerCom 240

Import Demographic Overview 123

Impromptu Questions

Individual Cumulative

Inserting a PowerCom Poller

Installing and Uninstalling PowerCom

105

113

Installing dongle USB driver

Introducing Office 2007 ribbon

236

Keypad Settings 52

Keypads Compatible with PowerCom Reply

Worldwide 54

Maintaining Poller Properties/Poller Ribbons

Managing the Roster/Team Template or file

Meeting Preparation

Moving a PowerPoint file with Powercom poller to another computer

Office Document Report Format Standard

OLAP Data Analysis Report tool

140

207

208

190

180

261

PowerCom for Worldwide Office2007 Onlinehelp

OLAP Wizard

Operating Multiple Base Stations

181

Reset Poller after slide show

Results Sorter

179

Overview and compatibility summary owerCom Shortcut Keys During a Slideshow

Poller Ribbon

Poller validation report

Poller Wizard four

Poller Wizard one

Poller Wizard Overview

Poller Wizard three

211

100

152

Roster/Team Template

Running in Demo Mode

Running Your Presentation

Select Files

Set Keypad Range

Slide Sorter

Slideshow and Polling Navigation

Software Troubleshooting

138

135

173

177

164

247

Poller Wizard two 87 Standard Reply hardware overview 60

PowerCom dongle licensing overview

PowerCom Installation Pre-requisites

235 Step 1 Setting Up a New Roster Template and

Create a Team 144

PowerCom Keypad Communication Methodology

Step 2 Populating the Roster File 145

PowerCom Ribbon 14

Step 3 Using the Roster File with a PowerPoint

Presentation 147

PowerCom Software Support 251

System Configuration

Preparing Dual Monitor Display 160

System Requirements

Presentation Functions at a Glance 104

Pre-slide show check list 209

Team Cumulative

Prompt for action when data already exists for this presentation 32

Test Keypad

Question slide comparison during slide show 101

The Slideshow PowerCom Confirmation Screen

114

112

Question slide Overview

Timer countdown clock 99

Quick Start

To-do List after the Meeting 209

Quick start Roster and Team 144

Troubleshooting Installation 245

Real time replication of voting result file to a back up

USB Driver Installation 22

Replicate a question slide during slide show as an advanced Impromptu feature

Reply EU Export hardware overview

107

Reply EZ hardware overview

Reply hardware specifications

Reply Hardware Support

Reply Mini keypad CRS5000 Hardware

Reply Wireless Response System Meeting Room

Reply Worldwide hardware overview

Reply Worldwide Keypad Settings

Reply Worldwide Keypad User Guide

Reply Worldwide Troubleshooting Procedures

Reports Overview

251

245

171

Using OLAP

184

Verify Poller overview

View and Change Reply Keypad Number and

Channel Number

151

Vista compatibility

212

Welcome 1

What is PowerCom

What s new in PowerCom for Office 2007

What you can do with PowerCom

Winners Overview

110

262

Hirdetés