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Scan2Contact User Guide, version 2.0.1 iii
Table of Content
TABLE OF CONTENTS
Warranty............................................................ ii
Notice to user .................................................... ii
Publication.........................................................iii
Trademarks .......................................................iii
TABLE O F C ONTENTS ..............................................
IV
1.
INTRODUCTION............................................... 1
ABOUT THIS DOCUMENT ............................................ 1
Navigating this user guide on screen................ 1
OVERVIEW ............................................................... 1
Features ............................................................ 1
Scanner specifications ...................................... 2
2.
GETTING STARTED ........................................ 3
BEFORE USING THE SCANNER
CONNECTING THE SCANNER
INSTALLATION
UNINSTALL
................................... 3
MINIMUM SYSTEM REQUIREMENTS ............................. 3
...................................... 3
.......................................................... 5
............................................................... 5
3.
USING SCAN2CONTACTS.............................. 6
APPLICATION STATE ................................................. 7
Setting the application state.............................. 7
SCAN 2 CONTACTS WINDOW ....................................... 8
Scanner calibration ........................................... 9
Cleaning the scanner ........................................ 9
Setting the contacts folder............................... 10
Show when outlook starts up .......................... 10
SCANNING A CARD .................................................. 10
4.
APPENDIX A: TROUBLESHOOTING ........... 11
iv
Introduction
1. INTRODUCTION
About this document
ABOUT THIS DOCUMENT
Navigating this user guide on screen
If you are using this user guide on screen, please note that all entries in the Table of Contents at the beginning of this document are live hyperlinks. In addition, you can open the Bookmarks of the Acrobat
Reader and use them to navigate the document.
OVERVIEW
Scan2Contacts is an add-on application for
Microsoft Outlook contacts management software.
It scans business cards, and automatically inputs both their textual data and image to a new contact record in Outlook.
Within seconds of placing a card into the scanner,
Scan2Contacts pulls the information off the card using OCR – Optical Character Recognition technology, and automatically populates the text fields of a new Outlook contact record (name, title, phone number, etc.), while also capturing an image file of the card.
Scan2contacts works directly from within Outlook, making it the only business card scanning package that does not require cards to be scanned into a 3rd party application before the information can be imported into Outlook.
Features
• Fully integrated into Microsoft Outlook
• Scan business cards directly and automatically into Microsoft Outlook
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Introduction Overview
• Capture both data and image
• Just a few seconds per scan
• Auto detect function - just place the card in the scanner
Scanner specifications
• Powered by the computer USB – No external power source is needed
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Getting Started Before using the scanner
BEFORE USING THE SCANNER
The scanner has been carefully packaged to avoid damage during transportation. Before operating the scanner, please remove the packaging materials.
After removing the packaging materials, you will find the following:
ScanShell scanner
Application CD
USB interface cable
Calibration paper
Cleaning paper
MINIMUM SYSTEM REQUIREMENTS
The minimum system requirements are:
Pentium III with 128MB
Win 98 Second Edition or higher
USB port
Microsoft Outlook 2000 or higher installed
CONNECTING THE SCANNER
The scanner is connected to the computer via the
USB port. To connect the scanner, do the following:
Place the scanner on a flat, firm, solid surface with easy access.
Plug the USB interface cable into the USB port of the computer
After the Add new hardware wizard dialog box appears, click Next until you are asked to set the
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Getting Started Connecting the scanner driver for the reader. You’ll find the driver on the
Installation CD at: a. < CD-ROM drive
>:/Driver/800 (for the
ScanShell 800 or 800N scanner model)
After you specify the driver, click Next.
You will be presented with a standard Windows message:
Click Continue Anyway. The installation of
Scanshell scanner drivers is safe for you computer and will not affect your system.
Click Next until the installation is complete.
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Getting Started Installation
INSTALLATION
To install the software on the computer, do the following:
1. Close all programs.
2. Insert the CD into the CD ROM drive.
3. Wait until the install program begins and follow the instructions on the screen.
4. If the install program does not automatically start, click the My Computer icon on the desktop and then select the CD ROM drive.
5. Double click on the Setup program.
6. Wait until the install program begins and follow the instructions on the screen.
The software starts automatically when starting
Outlook.
UNINSTALL
To uninstall the software, open the Add-Remove
Programs control panel. Select Scan2Contacts and click on Add/Remove. Follow the uninstall instructions until the operation is completed.
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Using Scan2Contacts
Scan2Contacts adds a small toolbar to Outlook, which is loaded at Outlook's startup.
Scan2Contacts Toolbar in outlook
Buttons Name
/
Description
Scan2Contacts Opens Scan2Contacts window with version information, setup, and scanner maintenance options
State buttons indicate the current state of the application:
= Enabled
= Disabled
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Using Scan2Contacts Application State
APPLICATION STATE
When the application loads, its state is set to Enabled by default.
Setting the application state
Press on the state button to toggle between the enabled and disabled state.
If the application is enabled (green button), pressing on the state button will disable the application and the button will become gray.
If an error occurred while the application was loaded, the state will be set to Disabled. You can try to enable the application by pressing on the state button. If this does not help, check if the scanner is properly connected and try again.
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Using Scan2Contacts Scan2Contacts Window
SCAN2CONTACTS WINDOW
The Scan2Contacts window is opened by pressing the toolbar's Scan2Contacts button.
It displays scanner maintenance options and version information:
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Using Scan2Contacts Scan2Contacts Window
Scanner calibration
Scanner calibration resets the scanner color sensor and generates higher accuracy in the
OCR detection process. When you use the scanner for the first time, you will be prompted to calibrate the scanner.
Calibrating the scanner is also a good idea if you notice deterioration in scanning and OCR quality.
Open outlook
Open the Scan2Contacts window
Click the ‘Calibrate Scanner’ button.
Insert the calibration paper that came with the scanner.
Click OK.
Note: The scanner must be calibrated before the first use
Cleaning the scanner
It is recommended to clean the scanner from time to time, especially if you notice irregularities and deterioration in scanning and
OCR quality.
Open outlook
Open the Scan2Contacts window Click the
‘Clean Scanner’ button.
Insert the cleaning paper that came with the scanner. You can add a few drops of alcohol or cleaning solution to the cleaning paper.
Click OK.
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Using Scan2Contacts Scanning a Card
Setting the contacts folder
By default, contacts are saved in the contacts root folder. However, you can select any other folder as the destination folder of
Scan2Contacts, to which the scanned business cards will be saved.
To select a different destination folder:
Click on the Scan2Contacts button .
Select the desired folder form the
Destination Contact Folder dropdown menu.
Show when outlook starts up
If this field is checked, the Scan2Contacts window will be opened each time Outlook starts up.
SCANNING A CARD
Scanning a business card is simple:
Feed the card into the scanner.
Wait until the card is scanned and processed.
A new contact window will open with the details of the business card. You can edit and save it manually or scan another card.
In the latter case, the contact will be saved automatically.
Note: when the Scan2Contacts windows is open, auto-detect and automatic scanning will not work
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Appendix A: Troubleshooting
4. APPENDIX A: TROUBLESHOOTING
Description
When I try to enable
Scan2 Contacts I got an error message, which says that another
CSSN application is open
I opened outlook and got an error message from
Scan2Contacts
The application state is set to
Disabled on startup.
Answer
Scan2Contacts can not work while another CSSN application is running. To activate Scan2Contacts, close the other application and press on the state button in the toolbar.
Scan2Contacts failed to load. Check if the scanner is connected properly, and press on the state button in the toolbar. If
Scan2Contacts is not enabled, contact the support team.
Try to enable the application by pressing on the state button. If this does not help, check if the scanner is properly connected and try again
Clean and calibrate the scanner, see page 9
There are irregularities or deterioration in scanning and OCR quality
Any other problem or question
Contact our technical support at www.scan2contacts.com
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