User manual | Alcatel OmniPCX Office Alcatel 4018/4019
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Alcatel OmniPCX Office
Alcatel 4018/4019
First
How
User manual
Introduction
Thank you for choosing a telephone from the 4018/4019 range manufactured by Alcatel.
Your terminal has a new ergonomic layout for more effective communication.
How to use this guide
2 ab c
5 jkl
3 def
6
Lift the receiver.
Hang up.
Line key.
Specific key on numeric keypad.
2
Numeric keypad.
Partial view of display.
Means that the feature is subject to programming. If necessary, contact your installer.
Adjustment “reduce”.
Adjustment “increase”.
Speaker,
Handsfree.
Fixed key.
MENU key.
Voice mail access key.
Move the navigation key up or down.
To go back one level (press and release) or to return to the welcome page (press and hold) ; during a conversation, can be used to access the different pages and to return to the telephone screens.
These symbols may be supplemented by small icons or text.
3
How
1.
2.
3.
Contents
Toc
Getting to know your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 6
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2.1
2.2
2.3
2.4
2.5
Three-way conference with internal and/or external correspondents (conference) . . . . p. 11
2.6
2.7
2.8
2.9
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4.
5.
6.
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
5.1
5.2
Finding out the cost of an outside call made for an internal user from your terminal . . . p. 21
Programming your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 22
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
5
Telephone
Receiver
Getting to know your telephone
Alphanumeric keypad end r edial
Audio keys
END key: to terminate a call.
Handsfree/Speaker Key: to make or answer a call without lifting the receiver (Alcatel 4018).
• Lit in handsfree mode or headset mode (short press).
• Flashing in speaker mode(long press).
Intercom/Mute key:
• During a call: press this key so that your party cannot hear you.
• Terminal idle: press this key so that you can automatically answer a call without lifting the receiver.
To adjust the speaker or receiver volume up or down
Feature keys
Messaging key to access various mail services: if the key flashes, a new voice message or a new text message has been received.
'Redial' key:
• to access the 'Redial' feature (short press)
• call back on the last 10 number dialled (long press).
6
Navigation
Who Am I
Lock
Settings
Up-down navigator: used to navigate around the home page, through the menus or in a text zone when entering characters.
The home page consists of:
• information on the status of the set (set locked, call forward, etc.),
• date and time,
• set programming and configuration features.
Features accessible (set in idle position):
Who Am I
Identifying the terminal you are on,
Features accessible in conversation:
Hold
Placing a call on hold (HOLD),
Rediallist
Call back on the last 10 number dialled,
¤DTMF
Lock
Lock / unlock your telephone,
»Directory
Appointment
Forward
Settings
Programming an appointment reminder,
Forward your calls to another number. (immediate forwarding, forward to voice mail, forward to bleeper),
Configure the set (personal assistant, display, ring tone, voice mail, etc.),
Dial by name
Using dial by name.
.
Other features can be accessed depending on the configuration of the system.
Dial by name
Sending DTMF signals,
Store the number in the personal phone book,
Call a second correspondent using call by name.
OK OK key: used to validate your choices and options while programming or configuring.
Back/Exit key: to return to previous menu (short press) or return to first screen (long press). You can also use this key to correct a character you entered.
Feature keys and programmable keys
Guide key: use to obtain information on the pre-programmed keys or to access the set programming or configuration.
Phone book key: phone book key to access your personal phone book (short press) or to make a call by name (long press or press twice).
Pre-programmed feature keys and programmable key.
Lit when the feature associated with the key is activated.
The 6-key block consists of:
two line keys,
one 'immediate forwarding or cancel call-forward' key,
one 'conference' key,
one 'transfer' key,
one direct call key to programme.
1.1
1
Making a call
Using your telephone
Other
2 ab c
5 jkl
3 def
6 mn o dial the number for your call
OR lift the receiver
2 ab c
5 jkl
3 def
6 mno number required
OR handsfree
(Alcatel 4018 only)
2 ab c
5 jkl
3 def
6 mn o number required
OR programmable line key conv.
you are in conversation with the destination number
To make an external call, dial the outside line access code (9) before dialing your party's number. 9 is the default code for an outside line.
For the attendant, dial '0' (by default).
1.2
Answering a call lift the receiver
OR handsfree
(Alcatel 4018 only)
OR press the key for the line that is lit up
7
1.3
Using the telephone in 'handsfree' mode (Alcatel 4018 only)
Terminal idle: you are in handsfree mode press and release
Call in progress: conv.
you are in conversation with the destination number press and release
During a conversation, you can lift the receiver without terminating the call.
1.4
Activating the speaker during a conversation (receiver lifted) - Speaker conv.
you are in conversation with the destination number activate loudspeaker
(long press) the loudspeaker key flashes
OR adjust volume
(9 levels) deactivate loudspeaker
(long press)
The key is no longer lit
Press and release the loudspeaker key to switch to handsfree mode (light steady).
1.5
1
Calling your correspondent by name (company directory)
Using your telephone
•
When you receive a call: call you hear the message left by your caller name or number of the caller OK long press or press twice first letters of your correspondent’s name select the name from the displayed list
You enter your contact's name in predictive text mode. In this mode, enter each letter of the name by pressing only once on the key with this letter.
OR to take the call
OR to stop listening only
1.6
Make a call using the personal phone book
1.8
Redial
Redialling the last number dialled (redial):
Press and release
2 ab c
5 jkl
3 def
6 mn o press the programmed key directly (0 to 9)
OR OK select the contact to call start the call
'Redial' key(short press)
Call back on the last 10 number dialled: last number redial
1.7
Screening calls using the voice mailbox (Alcatel 4018 only)
This service lets you screen incoming calls to your voice mailbox. When your caller leaves his message you can choose to communicate with him.
•
Activating call screening:
OR Rediallist OK
'Redial' key
(long press)
'voice mailbox screening' programmed key
2 ab c
5 jkl
3 def
6 mn o enter your personal code same key to stop listening and deactivate the screening select the No. from the last ten dialed
OK start the call
1.9
Making a callback request to a busy number
the number you are calling is busy
¤Callback OK
8
1 Using your telephone
1.10
Answering an internal call in intercom mode (Alcatel 4018 only)
You can answer without lifting the receiver. When you receive an internal call, your telephone rings and you are connected directly in handsfree mode. The screen shows the caller’s identity.
•
To activate - Terminal idle: corresponding LED lights up
1.12
Mute, so that your correspondent cannot hear you
You can hear your correspondent but he/she cannot hear you: conv.
you are in conversation with the destination number disable microphone
The key lights up
The key is no longer lit resume the conversation
When your caller hangs up, intercom mode remains active.
•
To deactivate - Terminal idle:
The corresponding LED goes out
1.11
Sending DTMF signals
During a conversation you sometimes have to send DTMF signals, such as with a voice server, an automated attendant or a remotely consulted answering machine.
conv.
you are in conversation with the destination number
¤DTMF to activate
OK
The feature is automatically cancelled when you hang up.
9
2.1
2
During a call
Other
Making a second call during a conversation conv.
2 ab c
5 jkl
3 def
6 mn o
OR you are in conversation with number of second party auto call back
(short press) the destination number
•
Other methods for calling a second correspondent
The first call is placed on hold
Call back on the last 10 number dialled (long press).
Calling from your personal directory (PersSpDial) (long press or press twice (phone book key))
OR
Dial by name OK
.Using dial by name.
Programmable line key.
•
To cancel your second call and recover the first: conv.
you are in conversation with the destination number key for the line whose light is flashing
If you make an error, hang up: your telephone will ring and you will recover your first call.
2.2
Answering a second call during a conversation
•
A second correspondent is trying to call you: conv.
call you are in conversation with the destination number
Answer call displayed: name or no. of the caller displayed for 3 seconds light flashes
The first call is placed on hold line key for which icon is flashing
•
To return to your first caller and end the conversation in progress: conv.
you are in conversation with the destination number key associated with the
'incoming call' icon
OR
2.3
Switching between calls (Broker call)
During a call, a second call is put on hold.
To alternate between calls:
Place your first party on hold light flashes
10
2
2.4
Transferring a call
•
To transfer your call to another number: conv.
2 ab c
5 jkl
3 def
6 mn o you are in conversation with no. of the 2nd terminal the destination number
•
If the number receiving the transfer answers:
The first call is placed on hold
During a call
Hang up on all correspondant:
After the conference, to leave your two correspondents talking together:
'transfer' programmed key
You can also transfer your call immediately, without waiting for the number to answer, using either of the two methods described above.
Transfer between two outside calls is not generally possible (depends on country concerned and system configuration).
2.5
Three-way conference with internal and/or external correspondents
(conference)
During a call, a second call is on hold.
conv.
you are in conversation with
“Conference” programmed key the destination number
Cancel the conference and remain with your second correspondent (Place your first party on hold).
“Conference” programmed key cancel the conference 'transfer' programmed key
2.6
Placing a call on hold (HOLD)
•
Exclusive hold:
During a call, you may place the call on hold and recover it later, on the same telephone conv.
Hold you are in conversation with the destination number
•
Press 'Hold' to recover the call on hold
OK your call is placed on hold conv.
key for the line whose light is flashing
2.7
Placing an outside call on hold (parking)
You can place an outside call on hold and recover the call on another telephone:
Park OK conv.
you are in conversation with the destination number
11
2
•
To recover the parked call:
PickUp OK Unparkcall OK 2 ab c
5 jkl
3 def
6 mn o number of telephone from which call was parked
If the parked call is not recovered within a preset time (default value 1 min 30), it is transferred to the attendant.
During a call
2.9
Store a number
During a call, to save the number onto a call key: conv.
you are in conversation with the destination number
»Directory
2.8
Intrusion into an internal conversation
Your correspondent’s line is busy. If the number is not “protected” and if authorised, you can intrude into the call:
OK
OK display number enter the name of your party* confirm
* Enter the name of your party :
2 ab c
5 jkl
3 def
6 mno
Enter the text: the number pad keys have letters that you can display by successive presses.
'Intrude on a call' programmed key
•
Protection against intrusion:
'protection of a call' programmed key
2 ab c
5 jkl
3 def
6 mn o enter the number desired
Protection is cancelled when you hang up.
Position the cursor in the entry field.
Erase last character entered.
#
2 ab c
5 jkl
3 def
6 mno
Enter a digit (keys 0 to 9).
2.10
Adjust audio volume
During a call, to adjust the volume level of the loudspeaker or receiver: conv.
you are in conversation with the destination number
OR adjust audio volume
12
OK confirm select the key to programme (0 to 9)
OK
3
Sharing
Other
3.1
Receiving supervised call ringing
To receive the special ringing for calls to another number:
3.4
Individual pick-up
You hear a telephone ringing in an office where no-one can answer. If authorised, you can answer the call on your own telephone.
•
If the telephone ringing is in your own pick-up group:
“Supervised call
ringing” programmed key press the same key to cancel
3.2
Answering a night or a general bell
When the attendant is absent, outside calls to the attendant are indicated by a general bell. To answer: conv.
you are in conversation with the destination number
PickUp OK GeneralBell OK
3.3
Manager/assistant screening
System configuration allows “manager/assistant” groups to be formed, so that the manager’s calls can be directed to one or more secretaries.
•
From the manager’s or assistant’s telephone:
Incoming calls are screened by a designated person (assistant, etc.)
Press
“Screening” key
'group call pick-up' programmed key
•
If the telephone ringing is not in your pick-up group:
PickUp OK IndivPickup OK 2 ab c
5 jkl
3 def
6 mn o dial the number of the ringing telephone
OR
'telephone call pick-up' programmed key
2 ab c
5 jkl
3 def
6 mn o dial the number of the ringing telephone
The system can be configured to prevent call pick-up on certain telephones.
press the same key to cancel
Screening is indicated on the manager’s telephone by the icon corresponding to the
“screening” programmed key.
13
3
3.5
Answering briefly in place of the attendant
Outside calls to the attendant will ring on your telephone and you can answer the call:
“Attendant
help” programmed key
•
Calls to the switchboard: your telephone will ring at the same time as the switchboard press the same key to cancel calls to the switchboard will ring on your telephone
“Attendant help” programmed key
3.6
Hunting groups
•
Hunting group call:
Certain numbers can form a hunting group and can be called by dialling the group number.
2 ab c
5 jkl
3 def
6 mn o no. of group to be called
•
Temporary exit from your hunting group:/Return into your group:
2 ab c
5 jkl
3 def
6 mn o your group number 'exit group' programmed key
Belonging to a group does not affect the management of direct calls. A specific telephone within a group can always be called by using its own number.
Sharing
3.7
Calling an internal correspondent on his/her pager
The number called does not answer and you know that the person called has a pager: alert your party does not answer
'page' programmed key
Paging in progress is displayed
Your correspondent can answer from any telephone in the system.
3.8
Answering a call on your pager
A call on your pager can be answered from any telephone within the system.
your pager beeps
'answer page' programmed key
2 ab c
5 jkl
3 def
6 mn o your group number
3.9
Calling a correspondent on his/her loudspeaker
Your internal correspondent does not answer. If authorised, you can remotely activate your correspondent’s phone: alert your party does not answer
ForcedAnsw OK you are connected to the loudspeaker on your correspondent’s phone (if he/she has the handsfree feature)
14
3
3.10
Sending a written message to an internal correspondent
SendTxtMsg OK 2 ab c
5 jkl
3 def
6 mn o dial the number to be called
•
Predefined message:
OK select the message to be sent
OR GoTo OK 2 ab c
5 jkl
3 def
6 mn o enter the no. of the message to be sent
(01 to 27)
OK apply your choice
Language OK change language of message
•
Personal message:
OK send message
Create OK create a temporary personal message*
* Create a temporary personal message :
2 ab c
5 jkl
3 def
6 mno
Enter the text: the number pad keys have letters that you can display by successive presses.
Send message
Position the cursor in the entry field.
Erase last character entered.
#
2 ab c
5 jkl
3 def
6 mno
Enter a digit (keys 0 to 9).
Sharing
•
The 27 standard messages are shown below:
1 Call me back
2 Call me back tomorrow
3 Call me back at _:_ (*)
4 Call back _____ (*)
5 Call the attendant
6 Call the assistant
7 I will call back at _:_ (*)
8 Use paging
9 Please fetch your fax
10 Please fetch your mail
11 Please cancel your forwarding
12 Visitors are waiting
13 You are expected at reception
14 Meeting at _:_ (*)
15 Meeting on ___ (*)
16 Meeting on ___ at _:_ (*)
17 Out for a while
18 Absent for the rest of the day
19 Absent, back at _:_ (*)
20 Absent, back on ___ at _:_ (*)
21 On vacation, back on ___ (*)
22 External meeting
23 External meeting, back on ___ (*)
24 I am in room nr __ (*)
25 In a meeting - do not disturb
26 At lunch
27 Indisposed
(*) Messages to be completed using numeric keypad
3.11
Sending a copy of a voice message
Voice OK 2 ab c
5 jkl
3 def
6 mn o personal code
Consult OK select message to copy by consecutive presses
2 ab c
5 jkl
3 def
6 mn o dial the number to be called
# send message
Add add an additional party
OK
Display shows the number of new and old messages
Sendcopy
Record record a comment*
OK
Sendcopy send message
OK
OK
15
3
•
*To record a comment:
Record OK start recording the comment
# end recording recording recording
Listen replay comment
OK
OR Record re-record a comment
OK OK send message
OK
3.12
Sending a recorded message to a number/a distribution list
Voice OK 2 ab c
5 jkl
3 def
6 mn o personal code
Add OK other correspondents if necessary
Sendmessage
2 ab c
5 jkl
3 def
6 mn o dial the number to be called
OR
Record start message recording
OK recording
Recording
Stop end recording;
OK OR Listen replay message
OK
OR Record OK re-record a message
OK confirm
OK
Sharing
3.13
Broadcasting a message on the loudspeakers of a station group
A message not requiring an answer can be broadcast on the loudspeakers within your broadcast group:
2 ab c
5 jkl
3 def
6 mn o number of broadcast group speak, you have 20 seconds OR
The message will only be broadcast on terminals not in use and which have a loudspeaker.
16
4
Keeping in touch
Other
4.1
Selecting calls to be forwarded
When a forwarding is applied, you can select the types of call to be forwarded: outside, internal, all.
Forward OK select the 'Forward' feature
Ext/Int OK select the type of Out/Int call if the type of call forwarded is not appropriate
Div all calls
OR type of call forwarded is displayed
Div OR Div internal or outside calls
OK confirm the new type of forwarded call is displayed
4.2
Forwarding calls to another number (immediate forwarding)
The number can be your home, portable or car phone, voice message or an internal extension (attendant, etc.).
Forward OK select the 'Forward' feature
Immediate» OK 2 ab c
5 jkl
3 def
6 mn o dial the number to be called
OR
OK select the number of your choice forwarding is acknowledged
You can make calls, but only the destination number can call you.
17
4.3
Forwarding your calls to your voice message service
Forward OK select the 'forward' feature
Consult OK
Immediate»VM OK forwarding is acknowledged
4.4
When you return, review your recorded messages
The light indicates that messages have been received.
Voice OK 2 ab c
5 jkl
3 def
6 mn o personal code
Display shows the number of new and old messages
Display shows name of sender, with date, time and ranking of message select message
Play listen to message
OK OR Clear erase message
OK
OR Call OK call sender of message
OR Sendcopy OK send a copy of a message
4.5
Activate/deactivate the personal assistant
Settings OK Assistant OK display of personal assistant state (active or not actve)
ON/OFF OK On OK OR Off OK
4
4.6
Personal assistant: reaching you with one number only
Settings OK
InternalNo.
OK dial number of a colleague or other key individual
Assistant OK Menu OK select type of forwarding
ExternalNo.
OK dial an outside line number
MobileNo.
OK dial number of your mobile or DECT
Operator OK activate/deactivate transfer to the attendant
4.7
Forwarding calls to your pager
Callers will thus be able to contact you while you are moving around the company:
Forward OK select the 'Forward' feature
Page» OK
OR forwarding is acknowledged
'forward to pager' programmed key
Keeping in touch
4.8
Forwarding your calls from the receiving terminal (“Follow me”)
You wish to receive your calls in your present location:
Use the “Follow me” feature.
Forward OK select the 'Forward' feature
Followme» OK 2 ab c
5 jkl
3 def
6 mn o your extension number
OR
'forward calls' programmed key
2 ab c
5 jkl
3 def
6 mn o your extension number forwarding is acknowledged
4.9
Applying a selective forward
You can selectively forward calls, according to the caller’s identity: forwarding is acknowledged
'selective forwarding' programmed key
4.10
Forwarding all group calls
You can forward all your group calls to another internal number:
'forward group
calls' programmed key
2 ab c
5 jkl
3 def
6 mn o number receiving forwarding forwarding is acknowledged
18
4
4.11
Cancelling all forwardings press the 'call forward' feature key
OR Forward OK select the 'Forward' feature
Cancelforw» OK
4.12
Forwarding calls when your line is busy (forward if busy)
Callers can be forwarded to another telephone if you are already on the line.
Forward OK select the 'Forward' feature
OnBusy» OK 2 ab c
5 jkl
3 def
6 mn o number receiving forwarding
Forwarding is acknowledged
Keeping in touch
4.13
Do not disturb
You can make your terminal temporarily unavailable for all calls.
Forward OK select the 'Forward' feature
DND OK Forwarding is acknowledged
Callers wishing to contact you will see the 'Do Not Disturb' message displayed on their sets when they try to call.
4.14
Leaving a recorded message for internal callers
You can leave a message on your terminal which will be displayed on the screen of the terminal calling you.
Forward OK select the 'Forward' feature
•
Predefined message:
OK select the message to be sent
OR
Text
GoTo
OK
OK 2 ab c
5 jkl
3 def
6 mn o enter the no. of the message to be sent
(01 to 27)
OK apply your choice
Language OK change language of message
•
Personal message:
OK send message
GoTo OK create a temporary personal message*
*Create a temporary personal message:
2 ab c
5 jkl
3 def
6 mno
Enter the text: the number pad keys have letters that you can display by successive presses.
Send message
Pposition the cursor in the entry field.
Erase last character entered.
#
2 ab c
5 jkl
3 def
6 mno
Enter a digit (keys 0 to 9).
19
4
•
The 27 standard messages are shown below:
1 Call me back
2 Call me back tomorrow
3 Call me back at _:_ (*)
4 Call back _____ (*)
5 Call the attendant
6 Call the assistant
7 I will call back at _:_ (*)
8 Use paging
9 Please fetch your fax
10 Please fetch your mail
11 Please cancel your forwarding
12 Visitors are waiting
13 You are expected at reception
14 Meeting at _:_ (*)
15 Meeting on ___ (*)
16 Meeting on ___ at _:_ (*)
17 Out for a while
18 Absent for the rest of the day
19 Absent, back at _:_ (*)
20 Absent, back on ___ at _:_ (*)
21 On vacation, back on ___ (*)
22 External meeting
23 External meeting, back on ___ (*)
24 I am in room nr __ (*)
25 In a meeting - do not disturb
26 At lunch
27 Indisposed
(*) Messages to be completed using numeric keypad
Keeping in touch
During consultation of a message, pressing the 'i' key provides access to the following features ( ):
Clear
Call
Sendmessage
»Directory
Erase message.
Call sender of message.
Sending a written message to an internal correspondent.
save the sender's number in your directory terminate consultation
4.15
Consulting written messages
4.16
Message notification
The light indicates that messages have been received.
Number of messages received
Text OK
A message is left in your mailbox but you are not at your desk. You can configure your telephone so that you receive notification of the message on another telephone.
OK OK Settings Notification
Display shows name of sender, with date, time and ranking of message
•
Activate/deactivate message notification:
During the display of the information:
OK
Call back the message sender (the message is erased automatically after the call).
ON/OFF OK On OR Off OK
Next message.
Previous message.
•
Enter the number of the set where the notification is to be received:
Number OK 2 ab c
5 jkl
3 def
6 mno enter the number desired
•
Change the time slot: the time slot during which notification is activated can be changed.
OK confirm
Schedule OK 2 ab c
5 jkl
3 def
6 mno change times
OK confirm
20
5
Managing your charges
Other
5.1
Charging your calls directly to business accounts
You can charge the cost of your outside calls to business account numbers.
2 ab c
5 jkl
3 def
6 mn o
“Business account code” enter the number of the terminal to password for this internal telephone programmed key receive the message
•
Adding or changing a business code during a call:
2 ab c
5 jkl
3 def
6 mn o enter the party’s number
“Business account code during call” programmed key
5.2
Finding out the cost of an outside call made for an internal user from your terminal conv.
2 ab c
5 jkl
3 def
6 mn o outside number called programmed key
'Meter Total
Recall'
Transfer OK OR the call is placed on hold transfer call to your correspondent on hold
•
At the end of the call, you are called back and you can:
1. Read information concerning call (cost, duration, number of units...).
OK OK name of internal user and cost of call
2. Print a charge ticket.
Print OK
3. Terminate consultation.
OK OK
21
6.1
6
Programming your telephone
Other
Initializing your voice mailbox
Light flashes
Enter your personal code, then record your name following the voice guide instructions
Your personal code is used to access your voice mailbox and to lock your telephone.
6.2
Customizing your voice greeting
You can replace the greeting message by a personal message.
Settings OK Mailbox OK CustomMsg OK recording recording
During consultation of a message, pressing the 'i' key provides access to the following features: ( )
Stop To stop the recording.
Pause To pause recording.
Record To record the message again.
6.3
Modifying your personal code
Your personal code is used to access your voice mailbox and to lock your telephone.
Settings OK My options OK Password OK
22
2 ab c
5 jkl
3 def
6 mn o pld code
(4 digits)
2 ab c
5 jkl
3 def
6 mn o new code
(4 digits)
OK display requests confirmation of new password
As long as your voice mailbox has not been initialized, the personal code is 1515.
6.4
Configuring the telephone ringer
Settings OK My phone OK Ringing
T Choose the tune:
Tune+
T Adjusting the ringer volume:
OK select the melody of your choice (16 tunes)
OK apply your choice
Level+ OK OK select the level of your choice
(12 levels) apply your choice
OK
6
T Activate/disable meeting mode (progressive ringing):
Programming your telephone
Progressive OK On to activate
OR Off OK to deactivate apply your choice
T Activate/deactivate discreet ring mode:
Beeps OK
T Adjust ringer volume while a call arrives:
On to activate
OR Off OK to deactivate apply your choice
6.6
Selecting language
Settings OK My options OK
Language OK select the language of your choice
OK apply your choice
6.7
Make a call using the personal phone book call your telephone rings
OR adjusting the ringer volume:
6.5
Adjusting screen brightness
Settings
OR adjusting screen brightness
OK My phone OK Contrast OK
OK 2 ab c
5 jkl
3 def
6 mno enter the name*
OK 2 ab c
5 jkl
3 def
6 mn o enter the number
OK press and release
* Enter the name :
2 ab c
5 jkl
3 def
6 mno
Enter the text: the number pad keys have letters that you can display by successive presses.
Position the cursor in the entry field.
Erase last character entered.
#
2 ab c
5 jkl
3 def
6 mno
Enter a digit (keys 0 to 9).
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OK
6
6.8
Programming speed dialing (direct calls) keys
Programming your telephone
•
To cancel your temporary reminder call request:
2 ab c
5 jkl
3 def
6 mn o enter the number one direct call key to programme
6.9
Programming an appointment reminder
You can define the time of a temporary reminder (one in 24 hours) or a permanent reminder (every day at the same time).
•
Program a temporary reminder call:
Appointment OK 2 ab c
5 jkl
3 def
6 mn o enter time of appointment
•
Program a permanent reminder call:
OK apply the appointment time
Appointment OK Choice OK 2 ab c
5 jkl
3 def
6 mn o enter time of appointment
OK apply the appointment time
•
At the programmed time, your telephone rings:
Appointment OK move to the end of the line
•
To cancel your permanent reminder call request: enter the reminder time
OK
Appointment OK OK move to the end of the line enter the reminder time
6.10
Identifying the terminal you are on
OK
OR Who Am I OK press twice
6.11
Broadcasting background music on your loudspeaker
You can broadcast background music on the loudspeaker of your telephone (depending on configuration):
OK when telephone is not in use, background music is played
(Long press)
Press the same key to cancel
(Long press)
If you are in conversation, the display flashes and an audio tone is generated. After three calls without reply, a temporary request is cancelled but a permanent request remains in memory.
If your calls are forwarded to another terminal, the forwarding is not applied to the reminder call.
The music stops when a call is made or received and starts again when you hang up.
24
6 Programming your telephone
6.12
Lock / unlock your telephone
Lock OK 2 ab c
5 jkl def
3
6 mn o enter your personal code your telephone is locked/unlocked
6.13
Activating/deactivating 'forced headset' mode
'Forced headset' mode must be activated as soon as a headset is installed instead of the receiver;.
Settings OK My phone OK ForcedHead OK
On OR Off activating/deactivating 'forced headset' mode
OK
25
Compliance
howtoc
Independently of the legal warranty that covers this appliance, it is guaranteed for 1 year, parts and labour, counting from the date indicated on your invoice.
The invoice will be demanded if making a claim under the warranty. The warranty does not however apply in the following cases: in the event of use that does not comply with the instructions given in this user’s manual, faults or damage caused by natural wear, damage resulting from a cause external to the appliance (e.g. impact, fall, exposure to dampness, etc.), noncompliant installation or modifications or repairs carried out by people who are not approved by the manufacturer or retailer.
Warning: never place your telephone in contact with water. To clean your telephone, you may however use a damp soft cloth. Never use solvents
(trichlorethylene, acetone, etc.) which may damage the plastic parts of your telephone. Never spray it with cleaning products.
Earpiece may retain magnetic objects.
The wording is not contractual and may be subject to change. Some features of your telephone are controlled by a software key and the configuration of the unit.
Declaration of compliance
We, Alcatel Business Systems, hereby declare that we assume the Alcatel
4018 or 4019 product to be compliant with the essential requirements of
Directive 1999/5/CE of the European Parliament and Council. A copy of the original of this declaration of compliance can be obtained from your installer.
Alcatel Business Systems, in keeping with its policy of constant product improvement for the customer, reserves the right to modify product specifications without prior notice.
Copyright © Alcatel Business Systems. 2005.
All rights reserved.
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MU19002USAA-O400ed01-1305
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