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SOFTWARE
USER’S GUIDE
For DCP users; This documentation is for both MFC and DCP models. Where it says 'MFC' in this user's guide, please read 'MFC' as 'DCP'.
Version D
USA
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.
Macintosh is a registered trademark of Apple Inc.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance
Communications, Inc. or its affiliates in the United States and/or other countries.
CorelDRAW, WordPerfect and Paint Shop Pro are trademarks or registered trademarks of Corel Corporation and/or its subsidiaries in Canada, the United States and/or other countries.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a trademark of Sony Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co. Ltd.
Memory Stick PRO, Memory Stick PRO Duo, Memory Stick Duo and MagicGate are trademarks of Sony
Corporation.
FaceFilter Studio is a trademark of Reallusion, Inc.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.
All other brand and product names mentioned in this Software User’s Guide, the User’s Guide, and the Network User’s Guide are registered trademarks of their respective companies.
i
Table of Contents
Section I Windows
1
2
Printing 2
Scanning 37
Scanning a document using the WIA driver (For Windows
)..................................44
ii
3
Scanning a document using the WIA driver
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit............67
ControlCenter3 69
Open PCC Folder (PCC: PhotoCapture Center
) .............................................................................84
iii
4
5
6
Network Scanning (For models with built-in network support) 96
How to set a new default for Scan to E-mail
Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) 127
Brother PC-FAX Software (MFC models only) 129
iv
7
8
PhotoCapture Center
148
Firewall settings (For Network users) 151
Section II Apple
Macintosh
9 Printing and Faxing 156
v
10 Scanning 176
Scanning an image into your Macintosh
.......................................................................................177
11 ControlCenter2 196
vi
12 Network Scanning (For models with built-in network support) 214
How to set a new default for Scan to E-mail
13 Remote Setup & PhotoCapture Center
242
A Index 247
vii
Section I
Windows
®
Printing
Scanning
ControlCenter3
Network Scanning
(For models with built-in network support)
Remote Setup (Not available for DCP models,
MFC-250C and MFC-290C)
Brother PC-FAX Software (MFC models only)
PhotoCapture Center
Firewall settings (For Network users)
I
1
Printing
1
Note
• The screens in this section are from Windows ® XP. Screens on your PC may vary depending on your operating system.
• If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may need to configure the firewall settings. If you are using the Windows
®
Firewall and you installed
MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not
install from the CD-ROM, see Firewall settings (For Network users) on page 151 to configure your
Windows ® Firewall. If you are using any other personal Firewall software, see the User’s Guide for your software or contact the software manufacturer.
Using the Brother printer driver
A printer driver translates the data from your PC application, and using a page description language, converts it into a format that can be understood by the printer/multi-function device.
You will find appropriate drivers on the CD-ROM supplied with the machine. Install those drivers by following the Quick Setup Guide. You can also download the latest drivers from the Brother Solutions Center at:
http://solutions.brother.com
1
Features
This machine offers many features you will find in a high quality ink jet printer.
Brilliant High Quality Output
Printing at up to 1200 × 6000 dpi on glossy paper to get the highest possible resolution. (See Resolution in
the Specifications in the User’s Guide.) The printer driver supports N in 1, Watermark printing, Color
Enhancement technology and many other features.
Low Running Cost
Whenever a particular ink color requires replacement, you only have to replace that individual cartridge.
USB
The Universal Serial Bus Interface provides fast communication with your PC.
Ethernet
The Ethernet interface lets your machine communicate with multiple PCs connected on a network. This feature is available for Network Standard models only.
Wireless LAN (IEEE802.11b/g) (For Wireless models only)
The wireless LAN capability lets your machine communicate with other wireless devices using the
IEEE802.11b/g wireless standard in Infrastructure and Ad-hoc modes. (See the Network User’s Guide for details.) This feature is available for Wireless Network Standard models only.
1
1
2
Printing
Choosing the right type of paper
For high quality printing, it is important to choose the right type of paper. Be sure to read About paper in the
User’s Guide before buying paper.
1
1
Simultaneous printing, scanning and faxing
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing.
However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.
1
Clearing data from the memory
If the LCD shows Data Remaining, you can clear the data that is left in the printer memory by pressing the
Stop/Exit key on the control panel.
1
3
Printing
Status Monitor
The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty, paper jam or ink replacement required.
1
1
You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing
Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC.
There is also a link to the Brother Genuine Supplies website. Click the
Visit the Genuine Supplies website button for more information on Brother genuine supplies.
Note
For more information about using the Status Monitor software, right-click the Status Monitor icon and choose Help.
Monitoring the machine’s status
Once you start up your PC, the Status Monitor icon appears on the tasktray.
A green icon indicates the normal stand-by condition.
1
A yellow icon indicates a warning.
A red icon indicates an error has occurred.
There are two locations where you can display the Status Monitor on your PC—in the tasktray or on the desktop.
4
Printing
Turning off the Status Monitor
If you want to switch off the Status Monitor, follow these steps: a Right-click the Status Monitor icon or window and click Load Status Monitor on Startup to clear the check mark.
b Right-click again then click Exit.
Note
Even if the Status Monitor is off, you can check the machine’s status at any time by clicking
Status Monitor from the Start menu on your PC.
1
1
5
Printer driver settings
You can change the following printer settings when you print from your PC:
Media Type/Quality (Speed)
Paper Size
Page Layout
Color Settings
Automatic Duplex printing (Available on MFC-6890CDW)
Scaling
Use Watermark
Print Date & Time
Quick Print Setup
Accessing the printer driver settings
a Click File, then Print in your application.
b Choose Brother MFC-XXXX Printer (where XXXX is your model name) and click Properties.
The printer properties dialog box appears.
Printing
1
1
1
6
Basic tab
1
7
2
3
4
5
6 a Choose your setting for Slow Drying Paper, Media Type and Quality (1).
Note
Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text.
b Choose Borderless, Paper Size, Color Mode, Orientation, number of Copies and the page order,
Reverse Order, Page Layout, Page Order, Border Line (if any) (2).
c Check Duplex/Booklet (3) if you want to use the Duplex (two-sided) printing feature. (Available on
MFC-6890CDW) d Select the Paper Source (4). (Available on models with Paper Tray#2) e Click OK (6) to apply your chosen settings.
To return to the default settings, click Default (5), then OK (6).
Note
This area (7) shows the current settings.
Printing
1
1
7
Printing
Media Type
To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type.
Plain Paper
Inkjet Paper
Brother BP71 Photo Paper
Brother BP61 Photo Paper
Other Photo Paper
Transparencies
1
Quality
The quality selection lets you choose the print resolution. As print quality and speed are related, the higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose. (See Resolution in the Specifications in the User’s Guide.)
Highest
Use for printing precise images such as photographs. This is the highest resolution and slowest speed.
Photo
Use for printing photographs. Since the print data is much larger than a normal document, the processing time, data transfer time and print time will be longer.
Fine
Better print quality than Normal mode and faster print speed than Photo.
Normal
Good print quality with typical print speed.
Fast Normal
Better print quality than Fast mode and faster print speed than Normal.
Fast
The fastest print mode and the lowest amount of ink used. Use for printing large volume documents or documents for proofing.
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Media Type
Plain Paper
Inkjet Paper
Brother BP71 Photo Paper,
Brother BP61 Photo Paper or
Other Photo Paper
Transparencies
Color/Grayscale
Color/Grayscale
Color/Grayscale
Color/Grayscale
Color/Grayscale
If you choose A3 (Borderless) as Paper Size, you can only choose Fine.
Note
The default settings are shown in bold.
Print Quality Selection
Fast, Fast Normal, Normal, Fine
Fine, Photo
Fine, Photo, Highest
Normal, Fine
1
8
1
Printing
Paper Size
The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a custom size ranging from 3.5
× 5 in. (88.9 × 127.0 mm) to 8.5 × 14 in. (215.9 × 355.6 mm) or 11.3 x 17 in
(287 x 431.8 mm) (Available on 11 x 17 models). You can also choose the borderless setting for specific paper sizes. From the drop-down list, choose the Paper Size you are using.
1
1
You can create a custom size by choosing User Defined. Specify the Width and Height values, and enter any name you want for this custom size. Choose the correct paper thickness to improve the quality of your output.
To do borderless printing
From the Paper Size pull down list choose the size of paper you want to print such as Letter (Borderless) or Ledger (Borderless) (Available on 11 × 17 models).
1
Note
For 11 × 17 models
• If your prints look smudged when you use Ledger paper, your paper may be short grain paper. Choose
Ledger (Short Grain) to avoid smudging. Consult the paper packaging or paper manufacturer for paper specifications.
• Printing will be slower when using the Ledger (Short Grain) setting.
9
Printing
Color Mode
Color is adjusted to get the closest color match with the PC monitor.
Natural: Use for photographic images. The color is adjusted to print more natural colors.
Vivid: Use for business graphics such as charts, graphics and text. The color is adjusted to print more vivid colors.
1
1
Page Layout
The Page Layout option lets you choose the N in 1 options or the 1 in N options. The N in 1 options print 2,
4, 9 or 16 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints the document in poster print mode.
1
Page Order
When N in 1 option is selected, the Page Order can be selected from the drop-down menu.
Border Line
When N in 1 with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet.
1
1
Orientation
Orientation chooses the position your document will be printed (in Portrait or Landscape).
Portrait (Vertical) Landscape (Horizontal)
1
Note
If your application software contains a similar function to this, we recommend you use the one in the application.
10
Printing
Copies
The Copies selection sets the number of copies that will be printed (1 to 999).
Collate
With Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose. If Collate is unchecked, then each page will be printed according to the number of copies chosen before the next page of the document is printed.
1
1
1
Reverse Order
Reverse Order prints the pages of your document in the opposite order.
1
11
Printing
Automatic Duplex Printing (MFC-6890CDW only)
The supplied printer driver supports duplex printing. Check Duplex/Booklet if you want to use the duplex
(two-sided) printing feature. In this mode, the machine prints on both sides of the paper automatically.
1
1
Guidelines for printing on both sides of the paper
The Duplex/Booklet function supports Plain Paper for the Media Type and Tray 1 as the Paper Source only.
If the paper is thin, it may wrinkle.
If the paper is curled, flatten it and then put it back in the paper tray.
1
If the paper is not feeding properly, it may be curled. Remove the paper and straighten it.
Duplex Setting
Check Duplex/Booklet and then click the Duplex Setting button to change the duplex settings.
1
12
Printing
1
Booklet Printing
Booklet Printing lets you print a document as a booklet. For example: If you want to print a 4 pages file as a booklet, the machine will automatically print page 4 and page 1 on the same side of the paper first and then page 2 and page 3 on the other side of the paper. To make the booklet, fold the printed page down the middle.
1
Duplex Type
There are six types of automatic duplex binding directions available for each orientation.
1
Binding Offset
If you check the Binding Offset option, you can also specify the offset for binding in inches or millimeters.
1
Note
When you use the duplex printing function, Duplex 1 or Duplex 2 features may help to reduce paper feed problems. Go to Advanced tab of the printer driver and then click the Other Print Options button. From the Printer Function menu, choose Advanced Duplex Settings.
• Choose Duplex 1 to reduce print speed.
• Choose Duplex 2 to reduce print speed and ink density.
When you choose the duplex printing function, the machine uses all ink cartridges for color/grayscale print.
The machine stops print operations when one or more ink cartridges require replacement.
13
Advanced tab
Printing
1
1
1
2
3
4
5
6
7 a Choose your setting for Color/Grayscale (1).
b Choose your setting for Scaling feature (2).
Choose Off if you want to print the document as it appears on your screen.
Choose Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size.
Choose Free if you want to reduce the size.
c You can choose reverse printing options (3).
Check Mirror Printing to reverse the data from left to right.
Check Reverse Printing to reverse the data up to down.
Note
Mirror Printing is not available when you choose Transparencies as the Media Type.
d You can print a logo or text onto your document as a Watermark (4). You can choose one of the preset
Watermarks, or you can use a bitmap file or text file that you have created.
e Click the Other Print Options button to set more Printer functions (5).
f Click OK to apply your chosen settings.
To return to the default settings, click Default (6), then OK (7).
14
Color/Grayscale
This selection allows a color document to be printed in black and white using grayscale.
Color Settings
Click the Color Settings button to see options for enhanced print settings.
Printing
1
1
1
15
Printing
Color Enhancement (True2Life
®
)
Checking Color Enhancement (True2Life ® ) option enables the True2Life ® feature. This feature analyzes your image to improve its sharpness, white balance and color density. This process may take several minutes depending on the size of the image and the specifications of your PC.
Color Density
Adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak looking picture.
White Balance
Adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By adjusting the white balance you can adjust those white areas.
Brightness
Adjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the right or left.
Contrast
Adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued.
Red
Increases the intensity of Red in the image to make the image redder.
Green
Increases the intensity of Green in the image to make the image greener.
Blue
Increases the intensity of Blue in the image to make the image bluer.
1
Bi-Directional Printing
When Bi-Directional Printing is checked, the print head prints in both directions offering faster print speeds.
When unchecked, the print head will only print in one direction giving higher quality printouts, but slower printing speeds.
1
Improve Pattern Printing
Select the Improve Pattern Printing option if the printed fills and patterns appear different to how they appear on your computer screen.
1
1
Use Watermark
You can print a logo or text onto your document as a Watermark. You can choose one of the preset
Watermarks, or you can use a bitmap file or text file that you have created.
Check the Use Watermark check box and then choose the watermark you want to use from the drop-down list.
1
16
Watermark Settings
Click the Watermark Settings button to change the watermark settings.
Printing
1
1
You can choose a watermark and change its size and position on the page. If you want to add a new watermark, click the New button, and then choose Use Text or Use Bitmap File.
17
Printing
Position
Use this setting if you want to control the position of the watermark on the page.
Transparent
Check Transparent to print the watermark image in the background of your document. If this feature is unchecked, the Watermark will be printed on top of your document.
In Outline Text
Check In Outline Text if you only want to print an outline of the watermark.
Title
Choose CONFIDENTIAL, COPY or DRAFT as the title or enter a title you like in the field.
Text
Enter your watermark text into the Text Box, and then choose Font, Style, Size and Color.
Bitmap
Enter the file name and location of your bitmap image in the file box, or click Browse to search for the file.
You can also set the Scaling or Transparency of the image.
1
1
Custom Settings
You can print the watermark in any of the following ways:
1
1
1
1
1
1
On all pages
On first page only
From second page
Custom
18
Other Print Options
Click the Other Print Options button to set more Printer functions:
Printing
1
1
Note
The screen shown in this section may vary depending on your machine.
19
Printing
Print Date & Time
When the Print Date & Time feature is enabled, the date and time will print on your document from your PC’s system clock.
1
1
Check Print Date & Time check box to change the Date, Time, Font and position. To include a background with the Date and Time, choose Opaque. When Opaque is chosen, you can click the Color button to change the color of the Date and Time background.
Note
The selection boxes show the format of Date and Time to be printed. The actual Date and Time printed on your document is automatically retrieved from the settings on your PC.
20
Printing
Quick Print Setup
The Quick Print Setup feature lets you quickly choose driver settings. Set Quick Print Setup to On and choose the function which should be displayed in the Quick Print Setup icon. To view and change settings, click the tasktray icon.
1
1
21
Printing
Photo Bypass Tray Help
Set the Photo Bypass Tray Help to On to display help instructions on how to use the photo paper tray when you select Photo or Photo L paper. (Available on Photo Bypass Tray models)
1
1
22
Printing
Change Data Transfer Mode
The Change Data Transfer Mode feature lets you choose print data transfer mode to improve print quality or print speed.
1
Recommended Setting
Choose Recommended Setting for general use.
Improved Print Quality
Choose Improved Print Quality for better print quality. Print speed may be reduced slightly, depending on the print data.
Improved Print Speed
Choose Improved Print Speed for faster print speed.
1
23
Printing
Advanced Color Settings
You can set the Halftone Pattern and Match Monitor for more color adjustment.
Halftone Pattern
The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use for your document.
• Diffusion
Dots are put at random to create the halftones. Use for printing photographs that have delicate shades and graphics.
• Dither
1
Dots are arranged in a pre-defined pattern to make halftones. Use for printing graphics that have definite color boundaries or for printing charts such as business charts.
Match Monitor
Color is adjusted to get the closest color match with the PC monitor.
1
24
Print Order (Not available for MFC-6890CDW)
You can choose to Print All Pages, Print Odd Pages or Print Even Pages.
Printing
1
1
Print All Pages
Lets you print all pages.
Print Odd Pages
Lets you print the odd-numbered pages only.
Print Even Pages
Lets you print the even-numbered pages only.
Note
• The print speed of the Print Odd Pages and Print Even Pages settings is slower than the other printer driver settings.
• When you choose the Print Odd Pages and Print Even Pages settings, you may see a printing error message on your computer, as the machine pauses during the printing process. The error message will disappear after the machine re-starts printing.
The Print Odd Pages and Print Even Pages settings only support Letter for Paper Size and Plain Paper for Media Type.
You can print multiple copies in collated format. Choose the number of copies you want and check Collate in the Basic tab.
If the Print Odd Pages and Print Even Pages settings are grayed out, go back to the Basic tab and
Advanced tab and then click Default.
(For models with two paper trays)
Paper Tray #2 suppourts Print All Pages only.
25
Printing
Printing on both sides of the paper
The following steps show how you can print on both sides of the paper using the Print Odd Pages and
Print Even Pages settings.
If you want to print a 10 pages file on 5 sheets of paper, you must set the printer driver options to print all oddnumbered pages in reverse order (page 9, 7, 5, 3, 1) first and then even-numbered pages in normal order
(page 2, 4, 6, 8, 10).
1 a In the printer driver, choose the Basic tab and check Reverse Order.
b Choose the Advanced tab and click Other Print Options.
c Choose Print Order and check Print Odd Pages.
Click OK.
d After the machine prints the odd-numbered pages, remove the printed pages from the output paper tray.
Before you go to the next step, make sure the printed pages are dry.
e Empty the paper tray. Do not add the printed pages to the top of a stack of unprinted paper.
f Make sure the pages are completely flat before putting them back in the paper tray, with the side to be printed on (the blank side) face down and the top page first.
1
Paper orientation
For Portrait For Landscape
26
g In the printer driver, choose the Basic tab and un-check Reverse Order.
h Choose the Advanced tab and click Other Print Options.
i Choose Print Order and check Print Even Pages.
Click OK.
j The machine will print all the even-numbered pages on the other side of the paper.
Guidelines for printing on both sides of the paper
If the paper is thin, it may wrinkle.
If the paper is curled, flatten it and then put it back in the paper tray.
If the paper is not feeding properly, it may be curled. Remove the paper and straighten it.
Printing
1
1
27
Support
The Support window shows the driver version and settings information. There are also links to the
Brother Solutions Center and Genuine Supplies Websites.
Click the Support button to display the Support window:
Printing
1
1
28
Printing
Brother Solutions Center
The Brother Solutions Center is a website offering information about your Brother product including
FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
Genuine Supplies Website
The Genuine Supplies Website offers information about your Brother genuine supplies.
Check Setting
You can check current driver settings.
1
29
Printing
Using FaceFilter Studio for photo printing by REALLUSION
FaceFilter Studio is an easy-to-use borderless photo printing application. FaceFilter Studio also lets you edit your photo data. You can add photo effects such as red eye reduction or skin tone enhancement.
1
1
To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine. Install FaceFilter Studio and download FaceFilter Studio Help by following the instructions in the Quick Setup Guide.
You can start FaceFilter Studio by clicking on
Start/All Programs/Reallusion/FaceFilter Studio/FaceFilter Studio. You can also access
FaceFilter Studio by double-clicking the shortcut on the desktop or by clicking the FaceFilter Studio button in
ControlCenter3. (See PHOTOCAPTURE on page 84.)
Before you start FaceFilter Studio for the first time, you must make sure your Brother machine is turned On, and connected to your computer. This will allow you to access all the functions of FaceFilter Studio.
Note
If your Brother machine is not turned On, or connected to your computer, FaceFilter Studio will start with limited features. You will not be able to use the Print function.
This chapter only introduces the basic functions of the software. For more details, see the FaceFilter Studio
Help.
To view the complete FaceFilter Studio Help, click Start, point to
All Programs/Reallusion/FaceFilter Studio and click FaceFilter Studio Help on your PC.
30
Printing
Starting FaceFilter Studio with your Brother machine turned On
a When you launch FaceFilter Studio for the first time, this screen will appear, if your Brother machine is turned On, and connected to your computer, the FaceFilter Studio will detect your Brother machine.
1
1 b
functionality.
31
Starting FaceFilter Studio when your Brother machine is turned Off
a When you launch FaceFilter Studio for the first time, if your Brother machine is turned Off or not connected to your computer, this screen will appear.
Printing
1
1 b
Click Detect in step a, and this screen will appear.
Turn on your Brother machine and check that it is connected to your computer and then click Yes.
c If FaceFilter Studio does not detect the Brother machine, this screen will appear.
Make sure your Brother machine is turned on and click Retry.
If FaceFilter Studio still does not detected the Brother machine in step c, click Cancel.
d
If you clicked Cancel in step c, this screen will appear.
32
Printing e
icon on the top menu will be grayed out and you will not be able to use the Print function.
1
Note
• When FaceFilter Studio starts with limited functionality, the photo data will be saved with a watermark.
Printing an image
1 a Click the Open icon to choose the photo data.
33
b Click the Print icon in the top menu bar. c The Print dialog will appear. Click the Print icon on the left.
Printing
1 d The Print settings dialog will appear. Choose Paper Size, Paper Source, Orientation, number of
Copies, Scaling and Printing Area.
Note
If you want to print a borderless photo, choose Full Page Photo in Scaling and borderless paper in
Paper Size.
34
e Click Print Setting and choose your Brother machine. Click OK.
Printing
1
Note
If you want to use photo paper, click Properties and set the Media Type and Quality in the printer driver dialog.
f Click Print in the Print settings dialog box and your photo will print.
Smart Portrait
The Smart Portrait function detects faces in the photo and adjust the brightness of the skin tone automatically.
a Open the photo data.
b Click the Smart Portrait icon to detect faces automatically.
c You can modify the Brightness adjustment by dragging the slider.
d Click OK.
1
Red-eye Reduction
The Red-eye Reduction function lets you reduce red eyes in your photo.
a Open the photo data.
b Click the Red-eye Reduction icon to reduce red eyes automatically.
c Auto Red eye Detection finds all the red eyes in the image and marks them as dotted boxes. You can use the RedEye Threshold slider to adjust the color of the marked areas.
d Click OK.
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Printing
Print Expression List
FaceFilter Studio lets you modify a facial expression by applying an expression template or by manual adjustment. In the Select Expression step, you can preview or print the expression list of your choice.
1
1
Uninstalling FaceFilter Studio
To uninstall FaceFilter Studio, choose
Start/All Programs/Reallusion/FaceFilter Studio/Uninstall FaceFilter Studio.
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2
Scanning
2
The scanning operations and the drivers used will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications.
For Windows
®
XP/Windows Vista
®
Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using
the TWAIN driver on page 37) and a Windows
®
Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver (For Windows
Windows
®
XP/Windows Vista
®
users can select either driver when scanning documents.
Note
• For ScanSoft™ PaperPort™ 11SE, see Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™ on page 65.
• If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall settings to allow communication through port number 54925 and 137. If you are using Windows
®
Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been
made. For more information, see Firewall settings (For Network users) on page 151.
Scanning a document using the TWAIN driver
The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can not only scan images directly into the PaperPort™ 11SE viewer that Brother included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning.
These applications include popular programs like Adobe ® Photoshop ® , Adobe ® PageMaker ® , CorelDRAW ® and many more.
2
2
Scanning a document into the PC
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass.
a Load your document.
b Start the ScanSoft™ PaperPort™ 11SE software that was installed during the MFL-Pro Suite installation to scan a document.
2
Note
The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 11SE. The scanning steps may vary when using other software applications.
c Click File, then Scan or Get Photo. You can also click the Scan or Get Photo button.
The Scan or Get Photo panel appears on the left side of the screen.
d Click the Select button.
37
Scanning e Choose TW-Brother MFC-XXXX or TW-Brother MFC-XXXX LAN from the Available Scanners list.
(Where XXXX is your model name) f Check the Display scanner dialog box on the Scan or Get Photo panel.
g Click Scan.
The Scanner Setup dialog box appears: h Adjust the following settings, if needed, in the Scanner Setup dialog box:
Scan (Image Type) (1)
Resolution (2)
Scan Type (3)
Brightness (4)
Contrast (5)
Document Size (6)
2 i Click Start.
When scanning is finished, click Cancel to return to the PaperPort™ 11SE window.
Note
After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning.
38
Scanning
Pre-Scanning to crop a portion you want to scan
You can preview your image and crop unwanted portions before scanning by using the PreScan button.
When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image.
a
Follow the steps from a to g of Scanning a document into the PC on page 37.
b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and
Document Size as needed.
c Click PreScan.
The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box.
2
2
1 d Press and hold down the left mouse button and drag it over the portion you want to scan.
1
1 Scanning area
Note
You can enlarge the image using the original size.
icon, and then use the icon to restore the image to its
39
Scanning e Load your document again.
Note
Skip this step if you loaded the document on the scanner glass in step a.
f Click Start.
This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your application window).
g In the PaperPort™ 11SE window, use the options available to refine the image.
Settings in the Scanner Setup dialog box
2
2
Scan (Image Type)
Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be automatically altered for each of the default settings.
The default settings are listed in the table below:
2
Scan (Image Type)
Photo
Web
Text
Resolution
Use for scanning photo images 300 × 300 dpi
Use for attaching the scanned image to web pages 100 × 100 dpi
Use for scanning text documents 200 × 200 dpi
Scan Type
24 bit color
24 bit color
Black & White
Resolution
You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors.
2
256 color True Gray/24 bit color Resolution
100 × 100 dpi
150 × 150 dpi
200 × 200 dpi
300 × 300 dpi
400 × 400 dpi
600 × 600 dpi
1200 × 1200 dpi
2400 × 2400 dpi
4800 × 4800 dpi
9600 × 9600 dpi
19200 × 19200 dpi
Yes
Yes
Yes
Yes
Yes
Black & White/
Gray (Error Diffusion)
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
Yes
Yes
No
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
40
Scanning
Scan Type
Black & White
Use for text or line art images.
Gray (Error Diffusion)
Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give a gray appearance.)
True Gray
Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray.
256 Color
Uses up to 256 colors to scan the image.
24bit Color
Uses up to 16.8 million colors to scan the image.
Although using 24bit Color creates an image with the most accurate color reproduction, the image file size will be about three times larger than a file created using the 256 Color option. It requires the most memory and has the longest transfer time.
2
Brightness
Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average and is usually suitable for most images.
You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image.
You can also enter a value in the box to set the level.
If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is too dark, set a higher Brightness level and scan the document again.
2
Note
The Brightness setting is only available when you set Scan Type to Black & White, Gray or True Gray.
Contrast
You can increase or decrease the contrast level by moving the slide bar to the right or left. An increase emphasizes dark and light areas of the image, while a decrease reveals more details in gray areas. You can also enter a value in the box to set the Contrast.
2
Note
The Contrast setting is only available when you set Scan Type to Gray or True Gray.
When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the Resolution, Scan Type, Brightness and Contrast to see which setting best suits your needs.
2
41
Scanning
Document Size
Choose one of the following sizes:
A3 11.7
× 16.5 in (297 × 420 mm)
(Available on 11 x 17 scanning models only)
Ledger 11 × 17 in (279.4 × 431.8 mm)
(Available on 11 x 17 scanning models only)
JIS B4 10.1
× 14.3 in (257 × 364 mm)
(Available on 11 x 17 scanning models only)
A4 8.3
× 11.7 in (210 × 297 mm)
JIS B5 7.2
× 10.1 in (182 × 257 mm)
Letter 8 1/2 × 11 in (215.9 × 279.4 mm)
Legal 8 1/2 × 14 in (215.9 × 355.6 mm)
(Available on ADF models and 11 x 17 scanning models)
A5 5.8
× 8.3 in (148 × 210 mm)
Executive 7 1/4 × 10 1/2 in (184.1 × 266.7 mm)
Business Card 3.5
× 2.4 in (90 × 60 mm)
To scan business cards, choose the Business Card size, and then put the business card face down at the top left of the scanner glass.
Photo 4 × 6 in (10 × 15 cm)
Index Card 5 × 8 in (127 × 203.2 mm)
Photo L 3.5
× 5 in (89 × 127 mm)
Photo 2L 5 × 7 in (13 × 18 cm)
Postcard 1 3.9
× 5.8 in (100 × 148 mm)
Postcard 2 (Double) 5.8
× 7.9 in (148 × 200 mm)
Custom
For Models without a scanner ADF
User adjustable from 0.35
× 0.35 in. (8.9 × 8.9 mm) to 8.5 × 11.7 in. (215.9 × 297 mm)
For Letter scanning models with ADF
User adjustable from 0.35
× 0.35 in. (8.9 × 8.9 mm) to 8.5 × 14 in. (215.9 × 355.6 mm)
For 11 × 17 scanning models
User adjustable from 0.35
× 0.35 in. (8.9 × 8.9 mm) to 11.7 × 17 in. (297 × 431.8 mm)
2
2
42
If you choose Custom as the size, the Custom Document Size dialog box appears.
Scanning
2
Enter the Name, Width and Height of the document.
You can choose “mm” or “inch” as the unit for Width and Height.
Note
You can see the actual paper size you chose on the screen.
• Width: shows the width of scanning area.
• Height: shows the height of scanning area.
• Data Size: shows the approximate data size in Bitmap format. The size will vary depending on the type of file, resolution and number of colors used.
43
Scanning
Scanning a document using the WIA driver
(For Windows
®
XP/Windows Vista
®
)
2
WIA compliant
For Windows
®
XP/Windows Vista
®
you can choose Windows
®
Image Acquisition (WIA) when scanning images. You can scan images directly into the PaperPort™ 11SE viewer that Brother included with your machine or you can scan images directly into any other applications that support WIA or TWAIN scanning.
2
2
Scanning a document into the PC
There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the
Flatbed scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using
a Load your document.
b Start the ScanSoft™ PaperPort™ 11SE software that was installed during the MFL-Pro Suite installationto scan a document.
Note
The instructions for scanning in this Guide are based on ScanSoft™ PaperPort™ 11SE. The process will vary when scanning from other applications.
c Click File, then Scan or Get Photo. You can also click the Scan or Get Photo button.
The Scan or Get Photo panel appears on the left side of the screen.
d Click Select button.
e Choose WIA-Brother MFC-XXXX or WIA-Brother MFC-XXXX LAN from the Available Scanners list.
(Where XXXX is your model name.)
2
Note
If you choose TW-Brother MFC-XXXX, the TWAIN driver will start.
f Check the Display scanner dialog box on the Scan or Get Photo panel.
g Click Scan.
The Scan dialog box appears.
44
Scanning h Adjust the following settings, if needed, in the Scanner Setup dialog box:
1
2
3
4
1 Paper source
2 Picture type
3 Adjust the quality of the scanned picture
4 Page size i Choose Document Feeder from the Paper source drop-down list (1).
j Choose the picture type (2).
k Choose the Page size from the drop-down list (4).
l If you want to change some advanced settings, click Adjust the quality of the scanned picture (3).
You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties.
Click OK after you choose the settings.
2
45
Scanning
Note
By default, the scanner resolution can be set to a maximum of 1200 dpi.
Pre-Scanning and cropping a portion using the scanner glass
The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
a Put the document face down on the scanner glass.
b Choose Flatbed in the Paper source drop-down list (1).
Note
If your machine has no Auto Document Feeder (ADF), you do not need to specify the Paper source.
2
2
1
4
2
3
1 Paper source
2 Picture type
3 Adjust the quality of the scanned picture
4 Scanning area c Choose the picture type (2).
d Click Preview.
The whole image is scanned into the PC and appears in the scanning area (4).
46
e Press and hold down the left mouse button and drag it over the portion you want to scan.
Scanning
2 f If you need to access advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose settings.
g Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your application window).
47
Scanning
Brother Scanner Utility
The Brother Scanner Utility is used to configure the WIA scanner driver for resolutions greater than 1200 dpi and for changing the Maximum Scanning Size setting.
For Letter scanning models
If you want to set Legal size as the default size, check Legal in the Brother Scanner Utility dialog box. You must restart your PC for the new settings to take effect.
For 11 x 17 scanning models
If you want to choose Tabloid or Legal size as the scan page size, check A3/Ledger in the Brother
Scanner Utility dialog box. You must restart your PC for the new settings to take effect.
2
Note
If you scan the document at a resolution of greater than 1200 dpi, the file size may be very large. Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do not have enough memory or hard disk space then your PC may freeze and you could lose your file.
Running the utility
You can run the utility by clicking the Scanner Utility located in Start/All Programs/Brother/MFC-XXXX menu (where XXXX is your model name)/Scanner Settings.
2
48
Note
For Windows Vista
®
when the User Account Control screen appears, do the following.
• For users who have administrator rights: Click Allow.
Scanning
2
• For users who do not have administrator rights: Enter the administrator password and click OK.
49
Scanning
Scanning a document using the WIA driver
(For Windows Photo Gallery and Windows Fax and Scan users)
Scanning a document into the PC
There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the
Flatbed scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using
a Load your document.
b Open your software application to scan the document.
c Do one of the following:
For Windows Photo Gallery
Click File, then Import from Camera or Scanner.
For Windows Fax and Scan
Click File, New, then Scan. d Choose the scanner you want to use.
e Click Import.
The Scan dialog box appears.
2
2
2
50
Scanning f Adjust the following settings, if needed, in the Scanner dialog box:
1
2
3
4
5
6
7
8
1 Profile
2 Source
3 Paper size
4 Color format
5 File type
6 Resolution
7 Brightness
8 Contrast
Note
By default, the scanner resolution can be set to a maximum of 1200 dpi.
g Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
2
51
Scanning
Pre-Scanning and cropping a portion using the scanner glass
The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
a
Follow the step from a to e of Scanning a document into the PC on page 50.
b Put the document face down on the scanner glass.
c Choose Flatbed in the Source drop-down list. Adjust the following settings, if needed, in the Scanner dialog box.
2
2
6
7
3
4
5
1
2
8
1 Profile
2 Source
3 Color format
4 File type
5 Resolution
6 Brightness
7 Contrast
8 Scanning area
Note
If your machine has no Auto Document Feeder (ADF), you do not need to specify the Source.
d Click Preview.
The whole image is scanned into the PC and appears in the scanning area (8).
52
e Press and hold down the left mouse button and drag it over the portion you want to scan.
Scanning
2 f Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in your application window.
53
Scanning
Using the Scan key (For USB cable users)
2
Note
If you use the Scan key on a network, see Using the Scan key on page 100.
You can use the (Scan) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications, to a folder on your PC, to a USB Flash memory drive or memory card.
Before you can use the (Scan) key on the control panel, you have to install the Brother MFL-Pro software suite and connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-
ROM, then the correct drivers and the ControlCenter3 software are installed. Scanning using the
(Scan) key uses the configuration of the Device Button tab of the ControlCenter3 software. (See
choice using the
(Scan) key, see Using ControlCenter3 on page 69.
2
Scan to E-mail
You can scan either a black and white or color document into your E-mail application as a file attachment.
a Load your document.
2 b Press the (Scan) key.
c Press a or b to choose Scan to E-mail.
Press OK. d Press Black Start or Color Start.
The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed.
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to E-mail.
d Press Black Start or Color Start.
The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed.
2
54
Scanning
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
Scan to Image
You can scan a black and white or color document into your graphics application for viewing and editing.
a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to Image.
Press OK. d Press Black Start or Color Start.
The machine starts the scanning process.
2
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to Image.
d Press Black Start or Color Start.
The machine starts the scanning process.
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
2
2
55
Scanning
Scan to OCR
If your original document is text, you can use ScanSoft™ PaperPort™ 11SE to scan the document and convert it into a text file which can then be edited in your favorite word processing software.
a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to OCR.
Press OK. d Press Black Start or Color Start.
The machine starts the scanning process.
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to OCR.
d Press Black Start or Color Start.
The machine starts the scanning process.
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
2
2
2
56
Scanning
Scan to File
You can scan a black and white or a color document into your PC and save it as a file in the folder you choose.
The file type and specific folder are based on the settings you have chosen in the Scan to File configuration
screen of ControlCenter3. (See File on page 77.)
a Load your document.
2 b Press the (Scan) key.
c Press a or b to choose Scan to File.
Press OK. d Press Black Start or Color Start.
The machine starts the scanning process.
2
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to File.
d Press Black Start or Color Start.
The machine starts the scanning process.
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• If you would like to change the file name of scanned documents, enter the file name in File Name section on the Device Button tab of the ControlCenter3 configuration.
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
2
57
Scanning
Scan to Media
You can scan black and white and color documents directly to a USB Flash memory drive or memory card.
Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. File names are based on the current date. For example, the fifth image scanned on July 1, 2009 would be named 07010905.PDF. You can change the color, quality and file name.
Note
DCP models cannot change the file name.
2
Resolution
B/W 200x100 dpi
B/W 200 dpi
Color 150 dpi
Color 300 dpi
Color 600 dpi
File Format Options
TIFF / PDF
TIFF / PDF
JPEG / PDF
JPEG / PDF
JPEG / PDF
Default File Format
(1 or 2 line LCD models)
TIFF
TIFF
Default File Format
(Color LCD models and
Touchscreen models)
PDF a Put a USB Flash memory drive, CompactFlash
® 1 , Memory Stick™ 2 , Memory Stick PRO™ 2 ,
or xD-Picture Card™
Note
• DCP-165C and MFC-290C do not support CompactFlash
®
.
• MFC-250C does not support CompactFlash
®
, Memory Stick™, Memory Stick PRO™, SecureDigital or xD-Picture Card™.
1
2
3
4
This product also supports CompactFlash
®
type1.
MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read.
This product supports SecureDigital High Capacity.
This product supports xD-Picture Card™ Type M / Type M
+
/ Type H (Large Capacity).
CAUTION
DO NOT unplug the power cord or remove a USB Flash memory drive, CompactFlash ® , Memory Stick™,
Memory Stick PRO™, SecureDigital or xD-Picture Card™ from the machine while it is reading the data (the
Photo Capture key is flashing). You could lose your data or damage the media.
If you take out the USB Flash memory drive or memory card while the Photo Capture key is flashing, you must restart your PC before putting the USB Flash memory drive or memory card back in. If you put in another USB Flash memory drive or memory card before the PC is restarted, the data on it may be destroyed.
2 b Load your document.
c Press the (Scan) key.
58
Scanning d Press a or b to choose Scan to Media.
Press OK.
If you want to change the quality, go to e.
If you want to start scanning without changing any settings, press Black Start or Color Start.
e (For 1 or 2 line LCD models) Press a or b to choose the quality you want.
Press OK.
(For Color LCD models) Press a or b to choose Quality.
Press d or c to choose the quality you want.
Press OK.
If you want to change the document size, go to f. (Available on 11
× 17 scanning models)
If you want to change the file type, go to g.
If you want to start scanning without changing any settings, press Black Start or Color Start.
f Press a or b to choose Glass ScanSize.
Press d or c to choose the document size you want.
Press OK.
If you want to change the file type, go to g.
If you want to start scanning without changing any settings, press Black Start or Color Start.
g (For 1 or 2 line LCD models) Press a or b to choose the file type you want.
Press OK.
(For Color LCD models) Press a or b to choose File Type.
Press d or c to choose the file type you want.
Press OK.
If you want to change the file name, go to h.
If you want to start scanning without changing any settings, press Black Start or Color Start.
Note
• If you choose color in the quality setting, you cannot choose TIFF.
• If you choose black and white in the quality setting, you cannot choose JPEG. h The file name is set automatically. However, you can create a name of your choice using the dial pad.
You can only change the first 6 digits of the file name. (MFC models only)
Press OK.
Note
Press Clear/Back to delete the letters you entered.
i Press Black Start or Color Start to start scanning. If you are using the scanner glass, the LCD displays
Next Page?. Press 1 or a for Yes or press 2 or b for No. After you finish scanning, make sure you choose No before removing the USB Flash memory drive or memory card from the machine.
Note
Scan type depends on the settings you choose in step e to g, Black Start or Color Start does not
change the setting.
59
2
Scanning
For Touchscreen models a Put a USB Flash memory drive, CompactFlash
,
SecureDigital
1
2
3
4
This product also supports CompactFlash
®
type1.
MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read.
This product supports SecureDigital High Capacity.
This product supports xD-Picture Card™ Type M / Type M + / Type H (Large Capacity).
CAUTION
DO NOT unplug the power cord or remove a USB Flash memory drive, CompactFlash ® , Memory Stick™,
Memory Stick PRO™, SecureDigital or xD-Picture Card™ from the machine while it is reading the data (the
Photo Capture key is flashing). You could lose your data or damage the media.
If you take out the USB Flash memory drive or memory card while the Photo Capture key is flashing, you must restart your PC before putting the USB Flash memory drive or memory card back in. If you put in another USB Flash memory drive or memory card before the PC is restarted, the data on it may be destroyed.
2
2 b Load your document.
c Press the (Scan) key.
d Press Scan to Media.
If you want to change the quality, go to e.
If you want to start scanning without changing any settings, press Black Start or Color Start.
e Press quality and then press the quality you want.
If you want to change the document size, go to f. (Available on 11 x 17 scanning models)
If you want to change the file type, go to g.
If you want to start scanning without changing any settings, press Black Start or Color Start.
f Press the document size you are scanning.
If you want to change the file type, go to g.
If you want to start scanning without changing any settings, press Black Start or Color Start.
g Press file type and then the file type you want.
If you want to change the file name, go to h.
If you want to start scanning without changing any settings, press Black Start or Color Start.
Note
• If you choose color in the quality setting, you cannot choose TIFF.
• If you choose black and white in the quality setting, you cannot choose JPEG.
60
Scanning h The file name is set automatically. However, you can create a name of your choice using the character keys on the control panel. Press File Name and then enter the file name. You can only change the first
6 digits of the file name.
Press OK.
Note
Press to delete the letters you entered. For details on entering text, see the User's Guide included with your machine.
i Press Black Start or Color Start to start scanning. If you are using the scanner glass, the LCD displays
Next Page?. Press Yes or No. After you finish scanning, make sure you choose No before removing the USB Flash memory drive or memory card from the machine.
Note
Scan type depends on the settings you choose in step e to g, Black Start or Color Start does not
change the setting.
2
61
How to set a new default for Scan to Media
You can set your own default settings.
For 1 or 2 Line LCD models
Changing the default quality a Press Menu.
b Press a or b to choose PhotoCapture.
Press OK. c Press a or b to choose Scan to Media.
Press OK. d Press a or b to choose Quality.
Press OK. e Choose the quality you want.
Press OK. f Press Stop/Exit.
Changing the default black & white file format a Press Menu.
b Press a or b to choose PhotoCapture.
Press OK. c Press a or b to choose Scan to Media.
Press OK. d Press a or b to choose B/W File Type.
Press OK. e Press a or b to choose TIFF or PDF.
Press OK. f Press Stop/Exit.
Scanning
2
2
2
2
2
62
Changing the default color file format a Press Menu.
b Press a or b to choose PhotoCapture.
Press OK. c Press a or b to choose Scan to Media.
Press OK. d Press a or b to choose ColorFile Type.
Press OK. e Press a or b to choose PDF or JPEG.
Press OK. f Press Stop/Exit.
For Color LCD models
Setting the new default a Press the (Scan) key.
b Press a or b to choose Scan to Media.
Press OK.
c Press and choose your new setting. Repeat this step for each setting you want to change.
d After changing the last setting, press a or b to choose Set New Default.
Press OK.
e Press 1 or to choose Yes.
f Press Stop/Exit.
Factory reset a Press the (Scan) key.
b Press a or b to choose Scan to Media.
Press OK. c Press a or b to choose Factory Reset.
Press OK. d Press 1 or to choose Yes.
e Press Stop/Exit.
Scanning
2
2
2
2
2
63
For Touchscreen models
Setting the new default a Press the (Scan) key.
b Press Scan to Media.
c Press and choose your new setting. Repeat this step for each setting you want to change.
d After changing the last setting, press Set New Default.
e Press Yes to confirm.
f Press Stop/Exit.
Factory reset a Press the (Scan) key.
b Press Scan to Media.
c Press Factory Reset.
d Press Yes to confirm.
e Press Stop/Exit.
Scanning
2
2
2
2
64
Scanning
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™
2
Note
ScanSoft™ PaperPort™ 11SE supports Windows
®
2000 (SP4 or greater) or XP (SP2 or greater), XP
Professional x64 Edition and Windows Vista ® only.
ScanSoft™ PaperPort™ 11SE for Brother is a document management application. You can use PaperPort™
11SE to view scanned documents.
PaperPort™ 11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.
2
This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™
Getting Started Guide. To view the ScanSoft™ PaperPort™ 11SE Getting Started Guide, choose Help from PaperPort™ 11SE menu bar and click Getting Started Guide. When you install MFL-Pro Suite,
ScanSoft™ PaperPort™ 11SE for Brother is installed automatically. You can access ScanSoft™
PaperPort™ 11SE through the ScanSoft™ PaperPort™ SE program group located in
Start/All Programs/ScanSoft PaperPort 11 on your PC.
65
Scanning
Viewing items
ScanSoft™ PaperPort™ 11SE gives several ways to view items:
Desktop view displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon.
You can see both PaperPort™ 11SE items (MAX files) and non-PaperPort™ 11SE items (files created using other applications).
All graphical files (PaperPort™ 11SE's *.max and other files) will be displayed and include an icon that indicates the application that the specific file type is associated or created with. Non-graphical files are indicated by a small rectangular thumbnail and are not displayed as actual images.
2
2
Page View displays a close-up of a single page. You can open a PaperPort™ 11SE item by double-clicking its icon or the thumbnail in Desktop view.
As long as you have the appropriate application on your PC to display it, you can also open a non-
PaperPort™ SE item by double-clicking it.
66
Scanning
Organizing your items in folders
PaperPort™ 11SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop view. An item can be a PaperPort™ 11SE item or a non-PaperPort™ 11SE item:
Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and view their items in Desktop view.
You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse button and the item is stored in that folder.
Folders can be ‘nested’—that is, stored in other folders.
When you double-click a folder, its contents (both PaperPort™ 11SE MAX files and non PaperPort™
11SE files) appear on the Desktop.
You can also use Windows
® Explorer to manage the folders and items shown in Desktop view.
2
2
Quick links to other applications
ScanSoft™ PaperPort™ 11SE automatically recognizes many other applications on your PC and creates a
‘working link’ to them.
The bar at the bottom of the PaperPort™ 11SE desktop that shows which programs you can use with
PaperPort™ 11SE.
2
To send an item from PaperPort™ 11SE to another program, simply drag and drop the item from the
PaperPort™ 11SE desktop to the program icon on the Send To bar. PaperPort™ 11SE automatically converts the item to the preferred format.
If PaperPort™ 11SE does not automatically recognize one of the applications on your PC, you can manually create a link using the New Program Link command.
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit
2
ScanSoft™ PaperPort™ 11SE can quickly convert a text document image into text that you can edit with a word processing application.
PaperPort™ 11SE uses the optical character recognition software (OCR), which comes with PaperPort™
11SE. PaperPort™ 11SE can use your preferred OCR application if it is already on your PC. You can convert the entire item, or by using the Copy Text command, you can choose only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort™ 11SE’s built-in OCR application, or you can use your own OCR application.
67
Scanning
Importing items from other applications
As well as scanning items, you can bring items into PaperPort™ 11SE in a variety of ways and convert them to PaperPort™ 11SE (MAX) files in several different ways:
Print to the Desktop view from another application, such as Microsoft
®
Excel.
Import files saved in other file formats, such as Windows
®
Bitmap (BMP) or Tagged Image File Format
(TIFF).
2
2
Exporting items into other formats
You can export or save PaperPort™ 11SE items in several popular file formats, such as BMP, JPEG, TIFF or PDF.
2
Exporting an image file
a Click File, then Save As in the PaperPort™ 11SE window.
The Save ‘XXXXX’ as dialog box is displayed.
b Choose the drive and folder where you want to store the file.
c Enter the new file name and choose the file type.
d Click Save to save your file, or Cancel to return to PaperPort™ 11SE without saving it.
2
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR
2
For Windows
®
2000 Professional
a Click the Start button, Settings, Control Panel, then Add/Remove Programs.
b Choose ScanSoft PaperPort11 from the list and click Change or Remove.
For Windows
®
XP
a Click the Start button, Control Panel, Add or Remove Programs, and click the
Change or Remove Programs icon.
b Choose ScanSoft PaperPort11 from the list and click Change or Remove.
For Windows Vista
® a Click the button, Control Panel, Programs and Programs and Features.
b Choose ScanSoft PaperPort11 from the list and click Uninstall.
2
2
2
68
3
ControlCenter3
3
Note
• The features available to you in ControlCenter3 may vary depending on the model number of your machine.
• If your PC is protected by a firewall, and is unable to use ControlCenter3 functions, you may need to configure the firewall settings. If you are using Windows ® Firewall and you installed MFL-Pro Suite from
settings (For Network users) on page 151.
Using ControlCenter3
ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using
ControlCenter3 eliminates the need to manually launch specific applications. ControlCenter3 has the following operations: a Scan directly to a file, E-mail, word processor or graphics application of your choice. (1) b Access to the Custom Scan settings. Custom Scan buttons let you configure a button to meet your own application needs. (2) c Access to the advanced features of PhotoCapture Center
®
. (3) d Access the Copy features available via your PC. (4) e Access the ‘PC-FAX’ applications available for your device. (5) f Access the settings available to configure your device. (6) g You can choose which machine ControlCenter3 will connect with from the Model drop-down list. (7) h You can also open the configuration window for each function, ControlCenter Help and a link to the
Brother Solutions Center by clicking the Configuration button. (8)
3
3
69
Modern
8
ControlCenter3
3
7
1, 2
3
4
5
6
Classic
7
1
2
3
4
5
6
8
Note
• To be able to choose another connected model from the Model drop-down list, you must have the
MFL-Pro Suite Software installed on your PC for that model.
• For the Modern user interface, you need to install Adobe
®
Flash
®
Player 8 or greater. If you do not have
Flash Player 8 or greater, you will be prompted so you can download the latest Flash Player.
3
3
70
ControlCenter3
Switching the user interface
You can choose the Modern or Classic user interface for ControlCenter3. a To switch the user interface, click the Configuration button and select SETUP then SKIN SELECT.
b From the SKIN SELECT dialog, you can choose your preferred user interface.
3
3
Turning the AutoLoad feature off
Once you start ControlCenter3 from the Start menu, the icon will appear on the tasktray. You can open the
ControlCenter3 window by double-clicking the icon.
If you do not want ControlCenter3 to run automatically each time you start your PC: a Right-click the ControlCenter3 icon in the tasktray
The ControlCenter3 preference window appears.
b Uncheck Start ControlCenter on computer startup. c Click OK to close the window.
, and choose Preferences.
3
71
ControlCenter3
SCAN
There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.
Image (Default: Microsoft
®
Paint)
Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Microsoft ® Paint, Corel ® Paint Shop Pro ® , Adobe ® Photoshop ® , or any kind of image editing application on your PC.
OCR (Default: Microsoft ® Notepad)
Lets you scan a page or document, automatically run the OCR application and put text (not a graphic image) into a word processing application. You can choose the target word processing application, such as Microsoft
®
Notepad, Microsoft
®
Word, Corel
®
WordPerfect
®
or any word processing application on your PC.
E-mail (Default: your default E-mail software)
Lets you scan a page or document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.
File
Lets you scan directly to a disk file. You can change the file type and destination folder, as needed.
ControlCenter3 gives you the ability to configure the hardware Scan key on your machine and the
ControlCenter3 Software button for each scan feature. To configure the hardware Scan key on your machine choose the Device Button tab in the configuration menu for each of the SCAN buttons. To configure the
Software button in ControlCenter3 choose the Software Button tab in the configuration menu for each of the
SCAN buttons.
Note
You can configure your machine’s Scan key for each ControlCenter3 button in the Device Button tab. To change the machine’s Scan key settings, right-click each ControlCenter3 button, click ControlCenter
Configuration and click the Device Button tab.
3
3
72
ControlCenter3
File Type
You can choose from the following list of file types when saving to a folder.
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
Image (example: Microsoft
®
Paint)
The Scan to Image feature lets you scan an image directly into your graphics application for image editing.
To change the default settings, right-click the Image button, click ControlCenter Configuration and click the
Software Button tab.
3
3
3
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
Change the other settings, if needed.
73
ControlCenter3
To change the destination application, choose the appropriate application from the Target Application dropdown list. You can add an application to the list by clicking the Add button.
3
Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking the icon. Choose File Type from the drop-down list.
You can delete an application that you have added by clicking the Delete button in the Software Button tab.
Note
This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function.
74
ControlCenter3
OCR (Word Processing program)
Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word processing software.
To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the
Software Button tab.
3
3
To change the word processing application, choose the destination word processing application from the
Target Application drop-down list. You can add an application to the list by clicking the Add button. To delete an application, click the Delete button in the Software Button tab.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
You can also configure the other settings for Scan to OCR.
75
ControlCenter3
Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the Software Button tab.
3
3
To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list. You can add an application to the list by clicking the Add button click the Delete button.
. To delete an application,
1 When you first start ControlCenter3 a default list of compatible E-mail applications will appear in the drop-down list. If you are having trouble using a custom application with ControlCenter3 you should choose an application from the list.
You can also change the other settings used to create the file attachments.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
76
ControlCenter3
File
The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type and folder, right-click the File button, click
ControlCenter Configuration and click the Software Button tab.
3
3
You can change the File Name. Enter the file name you want to use for the document (up to 100 characters) in the File Name box. File name will be the file name you registered, current date and sequential number.
Choose the file type for the saved image from the File Type drop-down list. You can save the file to the default folder shown in the Destination Folder, or choose your preferred folder by clicking the icon.
To display where the scanned image is saved when scanning is finished, check the Show Folder box. To let you specify the destination of the scanned image and file name every time you scan, check the
Show Save as Window box.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
77
ControlCenter3
CUSTOM SCAN
The Custom Scan option lets you create your own scan options.
For Modern interface users, place the mouse pointer over the d and click Custom.
To configure a button, right-click the appropriate button and click ControlCenter Configuration. There are four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
Scan to Image
Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your PC.
Scan to OCR
Converts scanned documents into editable text files. You can choose the destination application for the editable text.
Scan to E-mail
Attaches the scanned images to an E-mail message. You can also choose the file attachment type and create a quick send list of E-mail addresses chosen from your E-mail address book.
Scan to File
Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.
Modern
3
3
3
Classic
3
78
File Type
You can choose from the following list of file types when saving to a folder.
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
ControlCenter3
3
3
79
ControlCenter3
Customizing a user-defined button
To configure a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window.
Scan to Image
General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters). Choose the type of scan from the Scan Action field.
3
3
3
Settings tab
Choose the Target Application, File Type, Resolution, Scan Type, Document Size,
Show Scanner Interface, Brightness and Contrast settings.
80
ControlCenter3
Scan to OCR
General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
3
3
Settings tab
Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type,
Document Size, Show Scanner Interface, Brightness and Contrast settings.
81
ControlCenter3
Scan to E-mail
General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
3
3
Settings tab
Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size,
Show Scanner Interface, Brightness and Contrast settings.
82
ControlCenter3
Scan to File
General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
3
3
Settings tab
Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon. Check
Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window to specify the destination of the scanned image after every scan.
Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and
Contrast settings and enter the file name if you want to change it.
83
ControlCenter3
PHOTOCAPTURE
These buttons can be used to open or copy files and folders from a USB Flash memory drive or a memory card installed in the machine.
Open PCC Folder
Copy From PCC
Lets you copy the files on the USB Flash memory drive or the memory card to a specific folder on your
PC. You can choose the destination folder.
Copy To Application
Lets you copy the files on the USB Flash memory drive or the memory card directly to a specific application.
FaceFilter Studio
Lets you copy the files on the USB Flash memory drive or the memory card and launch the
Note
• DCP-165C and MFC-290C do not support CompactFlash
®
.
• MFC-250C does not support CompactFlash ® , Memory Stick™, Memory Stick PRO™, SecureDigital or xD-Picture Card™.
3
3
Open PCC Folder (PCC: PhotoCapture Center
®
)
The Open PCC Folder button starts Windows ® Explorer and displays files and folders on the memory card.
3
84
ControlCenter3
Copy From PCC
The Copy From PCC button lets you copy files on a USB Flash memory drive or memory card to a folder on your hard disk. To change the destination folder or other settings, right-click the button, click
ControlCenter Configuration and choose your preferred settings for file copying.
3
3
Creating the Copy Folder
Create a new folder based on the PCC files Date or Month
The default setting is Date. A folder is created with a name derived from the date the original file was created. The file is then saved into this folder. For example, a file created on the memory card on Oct.08,
2007 will be saved into a folder named 10082007.
Retain PCC folder structure when copying
The copy is saved using the same folder structure as the original, no new folders are created. If you check
Create date folder before copying, a folder based on the current date is created. The copy is then saved into this folder.
3
Copy To Application
The Copy To Application button lets you open files from a specific application after copying to the folder of that application. To change the folder settings, right-click the button and choose your preferred settings for file copying.
3
85
ControlCenter3
Creating the Copy Folder
Create a new folder based on the PCC files Date or Month
The default setting is Date. A copy folder is created with a name based on the date that the original file was created. The copy is then saved into this folder. For example, the copy of an original file created on
Oct.8, 2007 will be saved into a folder named 10082007.
Retain PCC folder structure when copying
The copy is saved using the same folder structure as the original, no new folders are created. If you check
Create date folder before copying, a folder based on the current date is created. The copy is then saved into this folder.
3
3
FaceFilter Studio
The FaceFilter Studio button lets you copy the files on a USB Flash memory drive or memory card and launch the FaceFilter Studio application.
3
FaceFilter Studio gives you an easy-to-use borderless photo printing function. You can also add photo effects such as automatic red eye reduction or skin tone enhancement. For more information on FaceFilter Studio,
see Using FaceFilter Studio for photo printing by REALLUSION on page 30.
Note
To use the FaceFilter Studio button, you must install the FaceFilter Studio application supplied on the
CD-ROM with your machine. To install FaceFilter Studio follow the steps in the Quick Setup Guide.
86
ControlCenter3
To change the folder settings, right-click the button and choose your preferred settings for file copying.
3
Creating the Copy Folder
Create a new folder based on the PCC files Date or Month
The default setting is Date. A copy folder is created with a name based on the date that the original file was created. The copy is then saved into this folder. For example, the copy of an original file created on
Oct.8, 2007 will be saved into a folder named 10082007.
Retain PCC folder structure when copying
The copy is saved using the same folder structure as the original, no new folders are created. If you check
Create date folder before copying, a folder based on the current date is created. The copy is then saved into this folder.
3
87
ControlCenter3
COPY
Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers.
You can configure your preferred settings on up to four buttons.
The Copy1 to Copy4 buttons can be customized to let you use advanced copy functions such as N in 1 printing.
3
3
To use the Copy buttons, configure the printer driver by right-clicking the button and choosing the
ControlCenter Configuration.
Enter a name in Please enter a name for the Copy Button text field (up to 30 characters) and choose
Copy Ratio.
Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings to be used.
Before finishing the Copy button configuration, choose the Printer Name. To display the printer driver settings, click the Print Options button and then Properties button.
88
In the printer driver settings dialog box, you can choose advanced settings for printing.
ControlCenter3
3
Note
• You must configure each of the copy buttons before they can be used.
• The Print Options screen will vary depending on the model of printer you have chosen.
89
ControlCenter3
PC-FAX (MFC models only)
The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some general machine settings.
These buttons are for sending or receiving faxes using the Brother PC-FAX application.
Send
Lets you scan a page or document and automatically send the image as a fax from the PC using the
Brother PC-FAX software. (See PC-FAX sending on page 129.)
Receive (Not available for MFC-250C and MFC-290C)
By clicking this button, the PC-FAX receive software is activated and your PC starts receiving fax data from your Brother machine. After activating the PC-FAX option, the icon name changes to View Received which when clicked will open an application and display the received faxes. Before using the PC-FAX
Receive option, you must select the PC-FAX Receive option from the control panel menu of the Brother
machine. (See PC-FAX receiving (Not available for MFC-250C and MFC-290C) on page 143.)
Address Book
Lets you open the Brother PC-FAX address book. (See Brother Address Book on page 136.)
Setup
Lets you configure the PC-FAX settings. (See Sending setup on page 130.)
3
Note
PC-FAX supports Letter or Legal Black and White faxing only.
3
90
ControlCenter3
Send
The Send button lets you scan a document and automatically send the image as a fax from the PC using the
Brother PC-FAX software. (See PC-FAX sending on page 129.)
To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
3
3
Receive/View Received (Not available for MFC-250C and MFC-290C)
The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite.
By clicking the Receive button, the PC-FAX Receive function is activated and starts to receive fax data from your Brother machine. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive
To configure the PC-FAX Receive software, see Setting up your PC on page 145.
3
91
ControlCenter3
When the PC-FAX receiving software is running, you can open the viewer application (PaperPort™ 11SE) with the View Received button.
3
Note
You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX
Receiving software on your PC on page 145.)
Address Book
The Address Book button lets you add, amend or delete contacts from your address book. To edit the
3
Setup
By clicking the Setup button, you can configure the user settings of the PC-FAX application.
(See Setting up user information on page 129.)
3
92
ControlCenter3
DEVICE SETTING
You can configure the machine settings or check ink levels.
Remote Setup (Not available for DCP models, MFC-250C and MFC-290C)
Lets you open the Remote Setup Program. (See Remote Setup on page 127.)
Quick-Dial (Not available for DCP models, MFC-250C and MFC-290C)
Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 127.)
Ink Level
Lets you check the ink status. (See Status Monitor on page 4.)
User’s Guide
Lets you view the Software User’s Guide and the Network User’s Guide.
3
3
93
ControlCenter3
Remote Setup (Not available for DCP models, MFC-250C and MFC-290C)
The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus.
Note
For details, see Remote Setup on page 127.
3
3
Quick
-
Dial (Not available for DCP models, MFC-250C and MFC-290C)
The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC.
3
94
ControlCenter3
Ink Level
The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge.
3
3
User’s Guide
The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML format.
3
95
4
Network Scanning
(For models with built-in network support)
4
To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See Control Panel Setup in the Network User’s
Guide) or by using the BRAdmin Light software. If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.
Note
• For network scanning, a maximum of 25 clients can be connected to one machine on a network. For example, if 30 clients try to connect at a time, 5 of those clients will not be shown on the LCD.
• If your PC is protected by a firewall, and is unable to network scan, you may need to configure the firewall settings. If you are using Windows
®
Firewall and you installed MFL-Pro Suite from the CD-ROM, the
necessary Firewall settings have already been made. For more information, see Firewall settings (For
Before using Network Scanning
4
4
Network license
This product includes a PC license for up to 2 Users.
This license supports the installation of the MFL-Pro Suite including ScanSoft™ PaperPort™ 11SE on up to
2 PCs on the network.
If you want to use more than 2 PCs with ScanSoft™ PaperPort™ 11SE installed, please buy the Brother NL-5 pack which is a multiple PC license agreement pack for up to 5 additional users. To buy the NL-5 pack, contact your Brother dealer.
4
96
Network Scanning (For models with built-in network support)
Configuring Network Scanning
If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below.
a For Windows
®
2000, click the Start button, Settings, Control Panel, then Scanners and Cameras.
For Windows
®
XP, click the Start button, Control Panel, Printers and Other Hardware, then
Scanners and Cameras (or Control Panel, Scanners and Cameras).
For Windows Vista ® , click the
Camera.
button, Control Panel, Hardware and Sound, then Scanner and
4
4 b Do one of the following:
For Windows 2000, select your Brother machine from the list and click the properties button.
For Windows XP, right-click the Scanner Device icon and choose Properties.
The Network Scanner Properties dialog box appears.
For Windows Vista
®
, click the Properties button.
97
Network Scanning (For models with built-in network support)
Note
For Windows Vista
®
if the User Account Control screen appears, do the following:
• For users who have administrator rights: Click Continue.
4
• For users who do not have administrator rights: Enter the administrator password and click OK.
c Click the Network Setting tab and choose the appropriate connection method.
Specify your machine by address
Enter the IP address of the machine in IP Address, and then click Apply.
98
Network Scanning (For models with built-in network support)
Specify your machine by name
1
Enter the machine node name in Node Name, or click Browse and choose the machine you want to use.
4
2
Click Apply.
4 d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like.
e If you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the Pin number and
Retype Pin number field. To send data to a PC protected by a PIN number, the LCD prompts you to
enter the PIN number before the document can be scanned and sent to the PC. (See Using the Scan
99
Network Scanning (For models with built-in network support)
Using the Scan key
4
Note
If you are connected using USB, see Using the Scan key (For USB cable users) on page 54.
Scan to E-mail (PC)
When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter3 software will launch the default E-mail application on the designated PC. You can scan and send a black and white or color document from the PC as an E-mail attachment.
a Load your document.
4 b Press the (Scan) key.
c Press a or b to choose Scan to E-mail.
Press OK. d (For MFC-6490CW)
Press a or b to choose PC.
Press OK. e Press a or b to choose the destination PC you want to use for E-mailing your document.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel.
Press OK.
Note
For DCP models, press a or b repeatedly to enter the first digit of the PIN number. Press c to move the cursor, then use a or b to enter the second digit. Repeat until you have entered all four digits of the PIN number. Press OK.
f Press Black Start or Color Start.
The machine starts the scanning process.
4
100
Network Scanning (For models with built-in network support)
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to E-mail.
d (For MFC-6890CDW)
Press PC.
e Press a or b to display the destination PC you want to use for E-mailing your document.
f Press the destination PC and then press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel.
Press OK. g Press Black Start or Color Start.
The machine starts the scanning process.
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
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4
101
Network Scanning (For models with built-in network support)
Scan to E-mail (E-mail Server, For MFC-6490CW and MFC-6890CDW)
When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color.
4
Note
• Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See the Network User's Guide on the CD-ROM.)
• MFC-5890CN can be also assigned an E-mail address allowing you to send, receive or forward documents over a Local Area Network or the Internet to PCs or other Internet Fax machines. In order to use this function, please download the necessary software from the Brother Solutions Center
(http://solutions.brother.com).
For MFC-6490CW a Load your document.
4 b Press the (Scan) key.
c Press a or b to choose Scan to E-mail.
Press OK. d Press a or b to choose E-mail Server.
Press OK. e Press a or b to choose Quality.
f Press d or c to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or
B/W 200x100 dpi.
Press OK. g Press b to choose File Type.
Press d or c to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B/W documents.
Press OK.
Note
If you are using the scanner glass of the machine, choose the document size.
• Press b to choose Glass ScanSize.
• Press d or c to choose Letter, Legal, Ledger, A4 or A3.
Press OK.
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102
Network Scanning (For models with built-in network support) h Press a or b to choose . Enter the destination E-mail address from the dial pad.
Note
You can also use E-mail addresses you have stored in your machine.
• Press a or b to choose Phone Book.
Press c.
• Press a or b to choose Alphabetical Order or Numerical Order.
Press OK.
• Press a or b to choose the E-mail address you want.
Press OK.
Press OK again.
Press Black Start or Color Start.
The machine starts the scanning process.
If you are using the scanner glass, the LCD displays Next Page?. Press 1 for Yes or press 2 for No.
For MFC-6890CDW a Load your document.
b Press the (Scan) key.
c Press Scan to E-mail.
d Press E-mail server.
e Press Manual to enter the destination E-mail address.
Press OK.
Note
You can also use E-mail addresses you have stored in your machine.
• Press Phone Book.
• Press
# 01
to search by Alphabetical Order or Numerical Order.
• Press a or b to choose the E-mail address you want.
If your network supports the LDAP protocol you can search for E-mail addresses on your server. (See
Chapter 10 in the Network User's Guide.) f Press d or c to choose Quality.
Choose the quality you want.
If you don't want to change the quality or file type, go to h.
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103
Network Scanning (For models with built-in network support) g Press d or c to choose File Type.
Choose the file type you want.
If you don't want to change the file type, go to h.
Note
If you are using the scanner glass of the machine, choose the document size.
• Press d or c to choose Glass Scan Size.
• ·Choose the document size you want. h Press Black Start or Color Start.
The machine starts the scanning process.
If you are using the scanner glass, the LCD displays Next Page?. Press Yes or No.
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104
Network Scanning (For models with built-in network support)
Scan to Image
When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter3 software will launch the default graphics application on the designated
PC. a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to Image.
Press OK. d Press a or b to choose the destination PC you want to send to.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel.
Press OK.
Note
For DCP models, press a or b repeatedly to enter the first digit of the PIN number. Press c to move the cursor, then use a or b to enter the second digit. Repeat until you have entered all four digits of the PIN number. Press OK.
e Press Black Start or Color Start.
The machine starts the scanning process.
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to Image.
d Press a or b to display the destination PC you want to send to.
e Press the destination PC and then press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel.
Press OK. f Press Black Start or Color Start.
The machine starts the scanning process.
4
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
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105
4
Network Scanning (For models with built-in network support)
Scan to OCR
When you choose Scan to OCR, your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter3 software will launch the ScanSoft™ PaperPort™ 11SE with OCR software and convert your document into text that can be viewed and edited from a word processing application on the designated PC.
a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to OCR.
Press OK. d Press a or b to choose the destination PC you want to send to.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel.
Press OK.
Note
For DCP models, press a or b repeatedly to enter the first digit of the PIN number. Press c to move the cursor, then use a or b to enter the second digit. Repeat until you have entered all four digits of the PIN number. Press OK.
e Press Black Start or Color Start.
The machine starts the scanning process.
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to OCR.
d Press a or b to display the destination PC you want to send to.
e Press the destination PC and then press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel.
Press OK. f Press Black Start or Color Start.
The machine starts the scanning process.
4
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
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106
4
Network Scanning (For models with built-in network support)
Scan to File
When you choose Scan to File, you can scan a black and white or color document and send it directly to a
PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter3.
a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to File.
Press OK. d Press a or b to choose the destination PC you want to send to.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel.
Press OK.
Note
For DCP models, press a or b repeatedly to enter the first digit of the PIN number. Press c to move the cursor, then use a or b to enter the second digit. Repeat until you have entered all four digits of the PIN number. Press OK.
e Press Black Start or Color Start.
The machine starts the scanning process.
4
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to File.
d Press a or b to display the destination PC you want to send to.
e Press the destination PC and then press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel.
Press OK. f Press Black Start or Color Start.
The machine starts the scanning process.
4
4
107
Network Scanning (For models with built-in network support)
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• If you would like to change the file name of scanned documents, enter the file name in the File Name section on the Device Button tab of the ControlCenter3 configuration.
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
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108
Network Scanning (For models with built-in network support)
How to set a new default for Scan to E-mail
(E-mail Server, For MFC-6490CW and MFC-6890CDW)
You can set your own default settings.
Setting the new default
For MFC-6490CW a Press the (Scan) key.
b Press a or b to choose Scan to E-mail.
Press OK. c Press a or b to choose E-mail Server.
Press OK. d Press and choose your new setting. Repeat this step for each setting you want to change.
e After changing the last setting, press a or b to choose Set New Default.
Press OK. f Press 1 to choose Yes.
g Press Stop/Exit.
For MFC-6890CDW a Press the (Scan) key.
b Press Scan to E-mail.
c Press E-mail server.
d Press Manual or Phone Book to enter the destination E-mail address.
e Press and choose your new setting. Repeat this step for each setting you want to change.
f After changing the last setting, press d or c to choose Set New Default.
g Press Yes.
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4
4
4
4
109
Network Scanning (For models with built-in network support)
Factory reset
You can reset the factory settings.
For MFC-6490CW a Press the (Scan) key.
b Press a or b to choose Scan to E-mail.
Press OK. c Press a or b to choose E-mail Server.
Press OK. d Press a or b to choose Factory Reset.
Press OK. e Press 1 to choose Yes.
f Press Stop/Exit.
For MFC-6890CDW a Press the (Scan) key.
b Press Scan to E-mail.
c Press E-mail server.
d Press Manual or Phone Book to enter the destination E-mail address.
e Press d or c to choose Factory Reset.
f Press Yes.
4
4
4
4
110
Network Scanning (For models with built-in network support)
Scan to FTP (For MFC-5890CN and MFC-6490CW)
When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet.
The details required to use Scan to FTP can be entered manually at the control panel to pre-configure and store the details in an FTP Profile. You can configure up to five FTP server profiles.
4
Pre-configuring your FTP profiles
a Press Menu.
b Press a or b to choose Network.
Press OK. c Press a or b to choose Scan to FTP.
Press OK. d Press a or b to choose Setup Profile.
Press OK. e Press a or b to choose Not Registered.
Press OK. f Press a or b to choose Profile Name.
Press OK. g Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the
LCD of the machine and can be up to 30 characters.
Press OK. h Press a or b to choose Host Address.
Press OK. i Enter the Host Address (for example ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK. j Press a or b to choose Store Directory.
Press OK. k Enter the destination folder where your document will be stored on the FTP server (for example
/brother/abc/) (up to 60 characters).
Press OK. l Press a or b to choose Username.
Press OK. m Enter the Username that has been registered with the FTP server for the machine (up to 32 characters).
Press OK.
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111
Network Scanning (For models with built-in network support) n Press a or b to choose Password.
Press OK. o Enter the Password for access to the FTP server (up to 32 characters).
Press OK. p Press a or b to choose Quality.
Press OK. q Press a or b to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or
B/W 200x100 dpi.
Press OK. r Choose the file type for the document. Press a or b to choose File Type.
Press OK. s Press a or b to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B/W documents.
Press OK.
Note
For MFC-6490CW
If you are using the scanner glass of the machine, choose the document size.
• Press a or b to choose Glass ScanSize.
• Press d or c to choose Letter, Legal, Ledger, A4 or A3.
Press OK. t Press a or b to choose Passive Mode.
You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. By default this setting is ON.
u Press d or c to choose On or Off.
Press OK. v Press a or b to choose Port Number.
You can change the port number used to access the FTP server. The default for this setting is port 21.
In most cases these two settings can remain as default.
w Enter the port number.
Press OK. x Choose the file name you want to use for the scanned document. You can choose from seven preset and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, BRNxxxxxxxxxxxx098765.pdf). You can also manually enter a File Name up to 15 characters.
Press a or b to choose File Name.
Press OK. y Press a or b to choose the file name you want to use.
Press OK. z After you have set all the settings, press a or b to choose Complete.
Press OK.
Press Stop/Exit.
112
4
Network Scanning (For models with built-in network support)
Creating a user defined File Name
In addition to the seven present file names you can store two user defined file names that can be used for creating an FTP Server Profile.
a Press Menu.
b Press a or b to choose Network.
Press OK. c Press a or b to choose Scan to FTP.
Press OK. d Press a or b to choose File Name1 or File Name2.
Press OK. e Enter a file name you want to use. A maximum of 15 characters can be entered for each of the user defined names.
Press OK. f Press Stop/Exit.
4
4
Scan to FTP using FTP Server Profiles
a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to FTP.
Press OK. d Press a or b to choose one of the FTP server profiles listed.
Press OK.
If the Scan to FTP profile is complete, press Black Start or Color Start and go to k.
If the Scan to FTP profile is not complete, for instance, the login account name and password are missing or the quality or file type are not chosen, you will be prompted to enter any missing information in the following steps.
e Choose one of the options below:
Press a or b to choose Color 150 dpi, Color 300 dpi or Color 600 dpi. Press OK and go
Press a or b to choose B/W 200 dpi or B/W 200x100 dpi. Press OK and go to g.
f
Press a or b to choose PDF or JPEG for color or gray scale documents. Press OK and go to h.
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113
Network Scanning (For models with built-in network support) g
Press a or b to choose PDF or TIFF for B/W documents. Press OK and go to h.
Note
For MFC-6490CW
If you are using the scanner glass of the machine, choose the document size.
• Press a or b to choose Letter, Legal, Ledger, A4 or A3.
Press OK. h Enter the username. Press OK.
i Enter the password. Press OK.
j Press Black Start or Color Start.
k The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process.
If you are using the scanner glass, the LCD displays Next Page?. Press 1 for Yes or press 2 for No.
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114
Network Scanning (For models with built-in network support)
Scan to FTP Manual Method
a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to FTP.
Press OK. d Press a or b to choose <Manual>.
Press OK.
Note
If there is no FTP Profile configured, skip d and go to e.
e Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK. f Enter the destination folder (for example /brother/abc/, up to 60 characters).
Press OK. g Enter the username. Press OK.
h Enter the password. Press OK.
i Press a or b to choose Quality.
Press d or c to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or
B/W 200x100 dpi.
Press OK. j Press a or b to choose File Type.
Press d or c to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B/W documents.
Press OK.
Note
For MFC-6490CW
If you are using the scanner glass of the machine, choose the document size.
• Press a or b to choose Glass ScanSize.
• Press d or c to choose Letter, Legal, Ledger, A4 or A3.
Press OK. k Do one of the following:
If you want to start scanning, press Black Start or Color Start and go to n.
If you want to change the file name, go to l.
4
4
115
Network Scanning (For models with built-in network support) l Press a or b to choose File Name.
Press OK.
Press a or b to choose a file name you want to use and press OK. Press Black Start or Color Start and
Note
If you want to change the file name manually, go to m.
m Press a or b to choose <Manual>. Press OK.
Enter the file name you want to use (up to 15 characters) and press OK. Press Black Start or
n The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process.
If you are using the scanner glass, the LCD displays Next Page?. Press 1 for Yes or press 2 for No.
Note
username is entered incorrectly then the LCD will show Authenticate Err, please start the process
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116
Network Scanning (For models with built-in network support)
How to set a new default for Scan to FTP
You can set your own default settings for Quality, File Type, Glass ScanSize and File Name.
Setting the new default
a Press the (Scan) key.
b Press a or b to choose Scan to FTP.
Press OK. c Press a or b to choose <Manual>.
Press OK.
Note
If there is no FTP Profile configured, skip c and go to d.
d Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK. e Enter the destination folder (for example /brother/abc/, up to 60 characters).
Press OK. f Enter the username. Press OK.
g Enter the password. Press OK.
h Press and choose your new setting. Repeat this step for each setting you want to change.
i After changing the last setting, press a or b to choose Set New Default.
Press OK. j Press 1 to choose Yes.
k Press Stop/Exit.
4
4
4
117
Network Scanning (For models with built-in network support)
Factory reset
You can reset Quality, File Type, Glass ScanSize and File Name to the factory settings.
a Press the (Scan) key.
b Press a or b to choose Scan to FTP.
Press OK. c Press a or b to choose <Manual>.
Press OK.
Note
If there is no FTP Profile configured, skip c and go to d.
d Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK. e Enter the destination folder (for example /brother/abc/, up to 60 characters).
Press OK. f Enter the username. Press OK.
g Enter the password. Press OK.
h Press a or b to choose Factory Reset.
Press OK. i Press 1 to choose Yes.
j Press Stop/Exit.
4
4
118
Network Scanning (For models with built-in network support)
Scan to FTP (For MFC-6890CDW)
When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet.
The details required to use Scan to FTP can be entered manually at the control panel to pre-configure and store the details in an FTP Profile. You can configure up to five FTP server profiles.
4
Pre-configuring your FTP profiles
a Press MENU.
b Press a or b to choose Network.
c Press a or b to choose Scan to FTP.
d Press a or b to choose Setup Profile.
e Press a or b to choose Not Registered.
f Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the
LCD of the machine and can be up to 30 characters.
Press OK. g Choose Name (your FTP server name) or IP Address.
h Enter the FTP server name (for example ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK.
i Press a or b to choose Store Directory.
j Enter the destination folder where your document will be stored on the FTP server (for example
/brother/abc/) (up to 60 characters).
Press OK.
k Press a or b to choose Username.
l Enter the Username that has been registered with the FTP server for the machine (up to 32 characters).
Press OK. m Press a or b to choose Password.
n Enter the Password for access to the FTP server (up to 32 characters).
Press OK. o Press a or b to choose Quality.
p Press to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200x100 dpi or
B/W 200 dpi.
q Choose the file type for the document. Press a or b to choose File Type.
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119
Network Scanning (For models with built-in network support) r Press to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B/W documents.
Note
If you are using the scanner glass of the machine, choose the document size.
• Press a or b to choose Glass Scan Size.
• Choose the document size you want.
s Press a or b to choose Passive Mode.
You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. By default this setting is ON.
t Press to choose On or Off.
u Press a or b to choose Port Number.
You can change the port number used to access the FTP server. The default for this setting is port 21.
In most cases these two settings can remain as default.
v Enter the port number.
Press OK. w Choose the file name you want to use for the scanned document. You can choose from seven preset and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, BRNxxxxxxxxxxxx098765.pdf). You can also manually enter a File Name up to 15 characters.
Press a or b to choose File Name.
x Press a or b to choose the file name you want to use.
Press OK.
4
Creating a user defined File Name
In addition to the seven present file names you can store two user defined file names that can be used for creating an FTP Server Profile.
a Press MENU.
b Press a or b to choose Network.
c Press a or b to choose Scan to FTP.
d Press a or b to choose File Name1 or File Name2.
e Enter a file name you want to use. A maximum of 15 characters can be entered for each of the user defined names.
Press OK.
4
120
Network Scanning (For models with built-in network support)
Scan to FTP using FTP Server Profiles
a Load your document.
b Press the (Scan) key.
c Press Scan to FTP.
d Press a or b to choose one of the FTP server profiles listed.
If the Scan to FTP profile is complete, press Black Start or Color Start and go to k.
If the Scan to FTP profile is not complete, for instance, the login account name and password are missing or the quality or file type are not chosen, you will be prompted to enter any missing information in the following steps.
e Choose one of the options below:
Press to choose Color 150 dpi, Color 300 dpi or Color 600 dpi and go to f.
Press to choose B/W 200x100 dpi or B/W 200 dpi and go to g.
f
Press to choose PDF or JPEG for color or gray scale documents and go to h.
g
Press to choose PDF or TIFF for B/W documents and go to h.
Note
If you are using the scanner glass of the machine, choose the document size.
h Enter the username.
Press OK.
i Enter the password.
Press OK.
j Press Black Start or Color Start.
k The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process.
If you are using the scanner glass, the LCD displays Next Page?. Press Yes or No.
4
4
121
Network Scanning (For models with built-in network support)
Scan to FTP Manual Method
a Load your document.
b Press the (Scan) key.
c Press Scan to FTP.
d Press a or b to choose <Manual>.
Note
If there is no FTP Profile configured, skip d and go to e.
e Press to choose Name for the FTP host address or IP Address for the FTP IP address.
f Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK.
g Enter the destination folder (for example /brother/abc/, up to 60 characters).
Press OK.
h Enter the username.
Press OK.
i Enter the password.
Press OK.
j Press d or c to choose Quality.
Press to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200x100 dpi or
B/W 200 dpi.
k Press d or c to choose File Type.
Press to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B/W documents.
Note
If you are using the scanner glass of the machine, choose the document size.
• Press d or c to choose Glass Scan Size.
• Choose the document size you want.
l Do one of the following:
If you want to start scanning, press Black Start or Color Start and go to m.
If you want to change the file name, go to n.
m Press d or c to choose File Name.
Press a or b to choose a file name you want to use. Press Black Start or Color Start and go to o.
Note
If you want to change the file name manually, go to n.
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122
4
Network Scanning (For models with built-in network support) n Press a or b to choose <Manual>.
Press OK.
Enter the file name you want to use (up to 15 characters) and press OK. Press Black Start or Color Start
o The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process.
If you are using the scanner glass, the LCD displays Next Page?. Press Yes or No.
Note
username is entered incorrectly then the LCD will show Authenticate Err, please start the process
4
How to set a new default for Scan to FTP
You can set your own default settings for Quality, File Type, Glass Scan Size and File Name.
Setting the new default
a Press the (Scan) key.
b Press Scan to FTP.
c Press a or b to choose <Manual>.
Note
If there is no FTP Profile configured, skip c and go to d.
d Press to choose Name for the FTP host address or IP Address for the FTP IP address.
e Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK.
f Enter the destination folder (for example /brother/abc/, up to 60 characters).
Press OK.
g Enter the username.
Press OK.
h Enter the password.
Press OK.
i Press and choose your new setting. Repeat this step for each setting you want to change.
j After changing the last setting, press d or c to choose Set New Default.
k Press Yes.
4
4
123
Network Scanning (For models with built-in network support)
Factory reset
You can reset Quality, File Type, Glass Scan Size and File Name to the factory settings.
a Press the (Scan) key.
b Press Scan to FTP.
c Press a or b to choose <Manual>.
Note
If there is no FTP Profile configured, skip c and go to d.
d Press to choose Name for the FTP host address or IP Address for the FTP IP address.
e Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK.
f Enter the destination folder (for example /brother/abc/, up to 60 characters).
Press OK.
g Enter the username.
Press OK.
h Enter the password.
Press OK.
i Press d or c to choose Factory Reset.
j Press Yes.
k Press Stop/Exit.
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4
124
Network Scanning (For models with built-in network support)
Entering Text
4
For MFC-5890CN and MFC-6490CW
When you are setting certain menu selections, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.
By pressing the proper number key repeatedly, you can access the character you want.
4
For setting an E-mail address, Scan to FTP menu options and E-mail/IFAX menu
4
4
Press Key
2
3
4
7
8
5
6
9 one time
A
D
G
P
T
J
M
W two times three times four times
B C 2
E
H
F
I
3
4
Q
U
K
N
X
L
O
R
V
Y
5
6
S
8
Z
Press Shift + 3 to change between upper case and lower case.
Putting spaces
To enter a space in a fax number, press c once between numbers. To enter a space in a name, press c twice between characters.
4
Making corrections
If you entered a letter incorrectly and want to change it, press d to move the cursor under the incorrect character, press Clear/Back. Re-enter the correct character. You can also back up and insert letters.
Repeating letters
If you need to enter a letter that is on the same key as the letter before, press c to move the cursor to the right before you press the key again.
4
4
Special characters and symbols
Press l, # or 0, and then press d or c to move the cursor under the special character or symbol you want.
Then press OK to choose it. The symbols and characters below will appear depending on your menu selection.
4
Press l for
Press # for
Press 0 for
(space) ! ” # $ % & ’ ( ) + , - . /
: ; < = > ? @ [ ] ^ _
0 \ { | } ˜
125
Network Scanning (For models with built-in network support)
For MFC-6890CDW
When you are setting certain menu selections, you may need to enter text into the machine. Press to choose numbers, letters or special characters. Up to four letters are assigned to each button on the LCD.
By pressing the correct button repeatedly, you can access the character you want.
4
OK
Inserting spaces
To enter a space, press to choose special characters, then press the space button or .
Note
The characters available may differ depending on your country.
Making corrections
If you entered an incorrect letter and want to change it, use the arrow buttons to move the cursor under the incorrect character. Then press . Re-enter the correct character. You can also insert letters by moving the cursor and entering a character.
4
4
Repeating letters
If you need to enter a letter that is on the same button as the letter before it, press d or c to move the cursor to the right before you press the same button again.
4
4
126
5
Remote Setup
(Not available for DCP models,
MFC-250C and MFC-290C)
5
Remote Setup
The Remote Setup program lets you configure many machine settings from a Windows ® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.
Click the Start button, All Programs, Brother, MFC-XXXX, and Remote Setup.
5
5
OK
Lets you start uploading data to the machine and exit the Remote Setup application. If an error message is displayed, enter the correct data again and then click OK.
Cancel
Lets you exit the Remote Setup application without uploading data to the machine.
Apply
Lets you upload data to the machine without exiting the Remote Setup application.
Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.
Export
Lets you save the current configuration settings to a file.
Import
Lets you read the settings from a file.
127
Remote Setup (Not available for DCP models, MFC-250C and MFC-290C)
Note
• You can use the Export and Import buttons to save Quick-Dial or all your settings for your machine.
• If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the
firewall settings to allow communication through port number 137. For more information, see Firewall
settings (For Network users) on page 151.
5
128
6
Brother PC-FAX Software
(MFC models only)
6
PC-FAX sending
The Brother PC-FAX feature lets you use your PC to send a document file from an application as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface. You can use the Address Book
Search feature to quickly find members to send to.
For the latest information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com.
Note
• If you are using Windows
®
XP or Windows
®
2000 Professional, you must log on with Administrator rights.
• The PC-FAX software can only send Black & White fax documents.
6
Setting up user information
6
6
Note
You can access User Information from the FAX Sending dialog box by clicking the
(See Sending a file as a PC-FAX using the Facsimile style user interface on page 132.)
icon. a Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX
Sending, then PC-FAX Setup.
The Brother PC-FAX Setup dialog box appears: b Enter this information to create the fax header and cover page.
c Click OK to save the User Information.
Note
You can set up the User Information separately for each Windows ® account.
129
Brother PC-FAX Software (MFC models only)
Sending setup
From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.
6
Outside line access
Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office).
Include header
To add the header information you entered in the User Information tab to the top of your sent faxes, check
the Include header box. See Setting up user information on page 129.
To add header information to the top of the fax pages, check Include header.
User interface
Choose the user interface from two choices: Simple style or Facsimile style.
Simple style
6
6
Facsimile style
6
130
Brother PC-FAX Software (MFC models only)
Setting up a cover page
From the PC-FAX dialog box, click the icon to access the Brother PC-FAX Cover Page Setup screen.
The Brother PC-FAX Cover Page Setup dialog box appears:
6
Entering cover page information
Note
If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.
To
Choose the recipient information you want to add to the cover page.
From
Choose the sender information you want to add to the cover page.
Comment
Enter the comment you want to add to the cover page.
Form
Choose the cover page format you want to use.
Cover page title
If you choose Custom, you can put a bitmap file, such as your company logo, on the cover page.
Use the Browse button to choose the BMP file, and then choose the alignment style.
Count cover page
When Count cover page is checked, the cover page will be included in the page numbering. When
Count cover page is unchecked, the cover page will not be included.
6
131
6
Brother PC-FAX Software (MFC models only)
Sending a file as a PC-FAX using the Facsimile style user interface
a Create a file in any application on your PC.
b Click File, then Print.
The Print dialog box appears:
6
6 c Choose Brother PC-FAX as your printer, and then click Print.
The Facsimile style user interface appears:
Note
d Enter a fax number using any of the following methods:
Use the dial pad to enter the number.
Use your PC’s keyboard to enter the number.
Click any of the 10 Speed Dial buttons.
Click the Address Book button, and then choose a member or group from the Address Book.
If you make a mistake, click Clear to delete all the entries.
132
Brother PC-FAX Software (MFC models only) e To include a cover page, click Cover Page On.
Note
You can also click the cover page f Click Start to send the fax.
icon to create or edit a cover page.
Note
• If you want to cancel the fax, click Stop.
• If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start.
Sending a file as a PC-FAX using the Simple style user interface
6 a Create a file in any application on your PC.
b Click File, then Print.
The Print dialog box appears:
6 c Choose Brother PC-FAX as your printer, and then click Print.
The Simple style user interface appears:
Note
133
Brother PC-FAX Software (MFC models only) d Enter the fax number using any of the following methods:
Enter the fax number in the To: field.
Click the To: button, and then choose destination fax numbers from the Address Book.
If you make a mistake, click Clear to delete all the entries.
e To send a cover page and note, check Cover Page On.
Note
You can also click the icon to create or edit a cover page.
f Click the send icon.
Note
If you want to cancel the fax, click the cancel icon.
6
134
Brother PC-FAX Software (MFC models only)
Address Book
If Outlook, Outlook Express or Windows Mail is installed on your PC, you can choose in the
Select Address Book pull-down which address book to use for PC-FAX sending. There are four types:
Brother Address Book, Outlook, Outlook Express or Windows Mail Address.
For the address book file, you must enter the path and file name of the database file which contains the address book information.
Click the Browse button to choose the database file.
6
6
If you choose Outlook or Outlook Express, you can use the Outlook or Outlook Express Address Book (For
Windows ® 2000/XP) or Windows Mail Address (For Windows Vista ® ) by clicking the Address Book button in the FAX Sending dialog box.
Outlook Express Address Book
6
Note
To use your Outlook Address Book, you must select Microsoft
®
Outlook 2000, 2002, 2003 or 2007 as your default E-mail application.
135
Brother PC-FAX Software (MFC models only)
Brother Address Book
a Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name),
PC-FAX sending, then PC-FAX Address Book.
The Brother Address Book dialog box appears:
6
Setting up a member in the Address Book
In the Brother Address Book dialog box you can add, edit and delete members and groups. a In the Address Book dialog box, click the icon to add a member.
The Brother Address Book Member Setup dialog box appears:
6
6 b In the Member Setup dialog box, enter the member’s information. Name is a required field. Click OK to save the information.
136
Brother PC-FAX Software (MFC models only)
Speed Dial setup
From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.)
6
You can register a member or group on each of the ten Speed Dial buttons.
Registering an address in a Speed Dial button a Click the Speed Dial button you want to program.
b Click the member or group you want to store on the Speed Dial button.
c Click Add >>.
Clearing a Speed Dial button a Click the Speed Dial button you want to clear.
b Click Clear.
Note
You can select a speed dial from the PC-FAX interface to make sending a document easier & faster.
6
6
6
137
Brother PC-FAX Software (MFC models only)
Setting up a group for broadcasting
You can create a group to send the same PC-FAX to several recipients at one time.
a In the Brother Address Book dialog box, click the icon to create a Group.
The Brother Address Book Group Setup dialog box appears:
6
6 b Enter the name of the new group in the Group Name field.
c In the Available Names box, choose each member to be included in the group, and then click Add >>.
Members added to the group appear in the Group Members box.
d After all the members you want have been added, click OK.
Note
You can have up to 50 members in a group.
Editing member information
6 a Choose the member or group you want to edit.
b Click the edit icon.
c Change the member or group information.
d Click OK.
138
Brother PC-FAX Software (MFC models only)
Deleting a member or group
a Choose the member or group you want to delete.
b Click the delete icon.
c When the confirmation dialog box appears, click OK.
6
Exporting the Address Book
You can export the whole Address Book to an ASCII text file (*.csv). You can also choose and create a vCard that can be attached to a member’s outgoing E-mail, (A vCard is an electronic business card that contains the sender’s contact information.) or Remote Setup Dial Data for Remote Setup application of your
machine. (See Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) on page 127.)
6
Exporting the whole current Address Book
Note
If you are creating a vCard, you must first choose the member.
If you choose vCard in a, Save as type: will be vCard (*.vcf).
a Do one of the following:
From the Address Book, click File, Export, then Text.
From the Address Book, click File, Export, then vCard and go to e.
From the Address Book, click File, Export, then Remote Setup Dial Data and go to e.
b From the Available Items column, choose the data fields you want to export and then click Add >>.
Note
Choose the items in the order you want them listed.
c If you are exporting to an ASCII file, choose Tab or Comma from Divide Character. This chooses Tab or Comma to separate the data fields.
6
6
139
d Click OK to save the data.
e Enter the name of the file, and then click Save.
Brother PC-FAX Software (MFC models only)
6
140
Brother PC-FAX Software (MFC models only)
Importing to the Address Book
You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book.
a Do one of the following:
From the Address Book, click File, Import, then Text.
From the Address Book, click File, Import, then vCard and go to e.
From the Address Book, click File, Import, then Remote Setup Dial Data and go to e.
6
6 b From the Available Items column choose the data fields you want to import, and click Add >>.
Note
From the Available Items list choose the fields in the same order they are listed in the import text file.
c Choose Tab or Comma based on the file format you are importing from Divide Character.
d Click OK to import the data.
141
e Enter the name of the file, and then click Open.
Brother PC-FAX Software (MFC models only)
6
Note
If you chose Text in a, Files of type: will be Text file (*.csv).
142
Brother PC-FAX Software (MFC models only)
PC-FAX receiving
(Not available for MFC-250C and MFC-290C)
The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed when you install the MFL-Pro Suite and works on locally or network connected machines.
When enabled, your machine will receive faxes in its memory. Once it has received the fax, it will automatically be sent to your PC.
If you turn your PC off, your machine will continue to receive and store your faxes in its memory. The machine
LCD will display the number of stored faxes received, for example:
PC Fax Msg:001
6
When you switch your PC on, the PC-FAX Receive Software automatically transfers your faxes to your PC.
To enable the PC-FAX Receive Software, do the following:
6
Before you use the PC-FAX Receive function, you must choose PC-FAX Receive from the menu on the machine.
Run the Brother PC-FAX Receive software on your PC. (We recommend you select the Add to Startup folder check box, so that the software automatically runs and can transfer any faxes on PC startup.)
Note
• See Troubleshooting and Routine Maintenance in the User’s Guide or visit the Brother Solutions Center
(http://solutions.brother.com) for more information.
• To use PC-FAX receiving with a Windows
®
XP and Windows Vista
®
computer that is protected by a firewall, the Network PC-FAX receiving program must be excluded from the firewall setting. If you are using
Windows ® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings
have already been made. For more information, see Firewall settings (For Network users) on page 151.
• (For 11 × 17 printing models)
If you receive a fax containing multiple paper sizes (for example, a page of Letter data and a page of
Ledger data) the machine creates a new file each time it receives a different paper size. When your PC is turned off, the machine stores the files in its memory. The LCD will show that more than one fax job has been received.
143
Brother PC-FAX Software (MFC models only)
Enabling the PC-FAX Receiving software on your machine
You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Setup Receive.
Press OK.
d Press a or b to choose Memory Receive.
Press OK.
e Press a or b to choose PC Fax Receive.
Press OK.
f Press a or b to choose <USB> or your PC name if connected on a network.
Press OK.
g Press a or b to choose Backup Print:On or Backup Print:Off.
Press OK.
h Press Stop/Exit.
6
For Touchscreen models a Press MENU.
b Press a or b to choose Fax.
c Press a or b to choose Setup Receive.
d Press a or b to choose Memory Receive.
e Press a or b to choose PC Fax Receive.
f Press a or b to choose <USB> or your PC name if connected on a network.
g Press to choose Backup Print:On or Backup Print:Off.
Press OK.
h Press Stop/Exit.
Note
If you select Backup Print:On, the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC. The fax messages are automatically erased from your machine’s memory when they have been successfully printed and sent to your PC. When Backup Print is off, your fax messages are automatically erased from your machine’s memory when they have been successfully sent to your PC.
6
6
144
Brother PC-FAX Software (MFC models only)
Running the PC-FAX Receiving software on your PC
Click the Start button, All Programs, Brother, MFC-XXXX, PC-FAX Receiving and Receive.
The PC-FAX icon appears in your PC tasktray.
6
Setting up your PC
6 a Right-click the PC-FAX
The PC-Fax RX Setup dialog box appears:
icon on your PC tasktray, and then click PC-Fax RX Setup.
6 b In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved.
c In File Format, choose .tif or .max as the received document format. The default format is .tif.
d To play wave files (.wav sound files) when receiving a fax, check Play wave file when receiving FAX, and enter the path of the wave file.
e To automatically start the PC-FAX receiving software when you start Windows ® , check
Add to Startup folder.
f
If you want to use the PC-FAX Receiving software over your network, see Configuring the Network
PC-FAX Receiving Settings on page 146.
145
Brother PC-FAX Software (MFC models only)
Configuring the Network PC-FAX Receiving Settings
The settings to send received faxes to your computer were automatically configured during the installation of
MFL-Pro Suite. (See the Quick Setup Guide.)
If you are using a different machine than the one that was registered to your PC during the installation of the
MFL-Pro Suite software, follow the steps below.
a In the PC-FAX RX Setup dialog box, click the Network Settings button. The Network Settings dialog box appears.
b You must specify the IP address or node name of your machine.
Choose the appropriate connection method.
6
6
Specify your machine by address
Enter the IP address of the machine in IP Address.
Specify your machine by name
Enter the machine node name in Node Name, or click the Browse button and choose the correct Brother machine you want to use from the list.
Specify your PC name
You can specify the PC name that will appear on the display of the machine. To change the name, enter the new name in Display Your PC Name.
146
Brother PC-FAX Software (MFC models only)
Viewing new PC-FAX messages
6
Each time your PC is receiving a PC-FAX, the icon will alternate between been received, the icon will change to been viewed.
. The icon will change to
and . Once the fax has
once the received fax has a Double-click to run ScanSoft™ PaperPort™ 11SE.
b Open the Fax Received folder.
c Double-click any new faxes to open and view them.
Note
The name of your unread PC message will be based on the date and time that the messages were received until you assign a file name. For example ‘Fax 2-20-2007 16;40;21.tif’.
6
147
7
PhotoCapture Center
®
7
CAUTION
DO NOT start your PC with a memory card installed in the media drive of the machine. You could lose your data or damage the card.
Note
• The PhotoCapture Center
®
will read only the media that was put in first.
• DCP-165C and MFC-290C do not support CompactFlash
®
.
• MFC-250C does not support CompactFlash
®
, Memory Stick™, Memory Stick PRO™, SecureDigital or xD-Picture Card™.
• While the machine is printing from the PhotoCapture Center ® , your PC cannot access the PhotoCapture
Center
®
for any other operation.
• For Windows
®
2000 users, to access the PhotoCapture Center
®
features from your PC, you must first install a Windows
®
2000 update. See the Quick Setup Guide for installation instructions.
Using PhotoCapture Center
® a Put a USB Flash memory drive, CompactFlash
or xD-Picture Card™
1
2
3
4
This product also supports CompactFlash ® type1.
MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read.
This product supports SecureDigital High Capacity.
This product supports xD-Picture Card™ Type M / Type M + / Type H (Large Capacity).
7
7
148
PhotoCapture Center
® b In Windows
®
Explorer, click the Removable Disk icon
. The files and folders on the USB Flash memory drive or memory card appear on your PC screen.
You can edit a file and save it to another drive on your PC.
1
If you are using Windows
®
XP/Windows Vista
®
and you create a name for the volume label of the USB Flash memory drive or memory card, this name appears instead of “Removable Disk”.
When you take out a memory card, do the following to prevent damage to the memory card: a In Windows
®
Explorer, right-click the removable disk icon and choose Eject.
b Wait until the (Photo Capture) key stops blinking before taking out the media.
CAUTION
DO NOT unplug the power cord, USB cable or remove a USB Flash memory drive, CompactFlash
®
,
Memory Stick™, Memory Stick PRO™, SecureDigital or xD-Picture Card™ from the machine while it is reading it (when the data.
(Photo Capture) key is flashing). You could lose your data or damage the
If you take out the media while the Photo Capture key is flashing, you must restart your PC at once before putting the same media back into the machine. If you do not restart your PC, the data on your media may be destroyed.
7
7
149
PhotoCapture Center
®
For Network Users
(For models with built-in network support)
a Put a USB Flash memory drive, CompactFlash
® 1 , Memory Stick™ 2 , Memory Stick PRO™ 2 ,
or xD-Picture Card™
1
2
3
4
This product also supports CompactFlash ® type1.
MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read.
This product supports SecureDigital High Capacity.
This product supports xD-Picture Card™ Type M / Type M
+
/ Type H (Large Capacity).
b Start your browser software in which FTP is supported. Your browser software accesses the media using the FTP protocol and the network Host Name of the machine. You can also access the media by entering ftp://XXX.XXX.XXX.XXX (where XXX.XXX.XXX.XXX is the IP address of your Brother machine) from your web browser.
c Click the name of the file you want to see.
7
Note
Using certain characters or symbols in a file name on the USB Flash memory or memory card may cause a problem accessing the file. We recommend to only use combinations of the following characters in a file name.
1234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz
! # $ % & ‘ ( ) - , @ ^ _ ’ { } ˜
When you take out a media, do the following to prevent damage to the media.
a Close the browser.
b Wait until the (Photo Capture) key stops blinking before taking out the media.
CAUTION
DO NOT unplug the power cord, USB cable or remove a USB Flash memory drive, CompactFlash
®
,
Memory Stick™, Memory Stick PRO™, SecureDigital or xD-Picture Card™ from the machine while it is reading it (when the data.
(Photo Capture) key is flashing). You could lose your data or damage the
If you take out the media while the Photo Capture key is flashing, you must restart your PC at once before putting the same media back into the machine. If you do not restart your PC, the data on your media may be destroyed.
7
7
150
8
Firewall settings (For Network users)
8
Before using the Brother software
Firewall settings on your PC may reject the necessary network connection for network printing, network scanning and PC Fax. If you are using Windows
®
Firewall and you installed MFL-Pro Suite from the
CD-ROM, the necessary Firewall settings have already been made. If you did not install from the CD-ROM follow the instructions below to configure Windows ® Firewall. If you are using any other personal firewall software, see the User’s Guide for your software or contact the software manufacturer.
UDP Port number information for Firewall configuration
1
UDP Port
External Port number
Internal Port number
Network Scanning
54925
54925
Network PC-Fax
54926
54926
Network Scanning and
Network PC-Fax
137
137
Add Port number 137 if you still have trouble with your network connection after you added port 54925 and 54926. Port number 137 also supports printing, PhotoCapture Center
®
and Remote Setup over the network.
8
For Windows
®
XP SP2 users
a Click the Start button, Control Panel, Network and Internet Connections and then
Windows Firewall.
Make sure that Windows Firewall on the General tab is set to On.
b Click the Advanced tab and Settings... button.
8
8 c Click the Add button.
d Add port 54925 for network scanning by entering the information below:
1 In Description of service: Enter any description, for example “Brother Scanner”.
2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your
network: Enter “Localhost”.
151
Firewall settings (For Network users)
3 In External Port number for this service: Enter “54925”.
4 In Internal Port number for this service: Enter “54925”.
5 Make sure UDP is selected.
6 Click OK.
1
2
3
4
5 e Click the Add button.
f Add port 54926 for Network PC-Fax by entering the information below:
1 In Description of service: Enter any description, for example “Brother PC-Fax”.
2 In Name or IP address (for example 192.168.0.12)
of the computer hosting this service on your network: Enter “Localhost”.
3 In External Port number for this service: Enter “54926”.
4 In Internal Port number for this service: Enter “54926”.
5 Make sure UDP is selected.
6 Click OK.
g If you still have trouble with your network connection, click the Add button.
h Add port 137 for both network scanning and Network PC-Fax receiving by entering the information below:
1 In Description of service: Enter any description, for example “Brother Network Print”.
2 In Name or IP address (for example 192.168.0.12)
of the computer hosting this service on your network: Enter “Localhost”.
3 In External Port number for this service: Enter “137”.
4 In Internal Port number for this service: Enter “137”.
5 Make sure UDP is selected.
6 Click OK.
i Make sure that the new setting is added and is checked, and then click OK.
8
152
Firewall settings (For Network users)
For Windows Vista
®
users
a Click the button, Control Panel, Network and Internet, Windows Firewall and click
Change settings. b When the User Account Control screen appears, do the following:
Users who have administrator rights: Click Continue.
8
For users who do not have administrator rights: Enter the administrator password and click OK.
8 c Make sure that Windows Firewall on the General tab is set to On.
d Click the Exceptions tab.
153
e Click the Add port... button.
f To add port 54925 for network scanning, enter the information below:
1 In Name: Enter any description, for example “Brother Scanner”.
2 In Port number: Enter “54925”.
3 Make sure UDP is selected.
Then, click OK.
Firewall settings (For Network users)
1
2
3 g Click the Add port... button.
h To add port 54926 for Network PC-Fax, enter the information below:
1 In Name: Enter any description, for example “Brother PC-Fax”.
2 In Port number: Enter “54926”.
3 Make sure UDP is selected.
Then, click OK.
i Make sure that the new setting is added and is checked, and then click OK.
j If you still have trouble with your network connection such as Network Scanning or Printing, check the
File and Printer Sharing box in the Exceptions tab and then click OK.
8
154
Section II
Apple
®
Macintosh
®
Printing and Faxing
Scanning
ControlCenter2
Network Scanning
(For models with built-in network support)
Remote Setup & PhotoCapture Center
II
9
Printing and Faxing
9
Setting up your Macintosh
®
9
Note
• The screens shown in this section are from Mac OS ® X 10.5.x Screens on your Macintosh ® may vary depending on your operating system and application.
• Before you can connect the machine to your Macintosh
®
, you must buy a USB cable that is no longer than
6 feet (2 meters).
IMPORTANT
DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.
Choosing the right type of paper
For high quality printing, it is important to choose the right type of paper. Be sure to read About paper in the
User’s Guide before buying paper.
9
9
Simultaneous printing, scanning and faxing
Your machine can print from your Macintosh ® while sending or receiving a fax in memory, or while scanning a document into the Macintosh
®
Fax sending will not be stopped during Macintosh
®
printing.
However, when the machine is copying or receiving a fax on paper, it pauses the Macintosh
®
printing operation, and then continues printing when copying or fax receiving has finished.
9
Clearing data from the memory
If the LCD shows Data Remaining, you can clear the data that is left in the printer memory by pressing
Stop/Exit key on the control panel.
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156
Printing and Faxing
Status Monitor
The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty, paper jam or ink replacement required at pre-set update intervals.
Before you can use the tool you must choose your machine in the Model pop-up menu in ControlCenter2.
You can check the device status by clicking the Ink Level icon in the DEVICE SETTINGS tab of
ControlCenter2 or by choosing Brother Status Monitor located in Macintosh HD/Library/Printers/
Brother/Utilities.
Updating the machine’s status
If you want the latest machine status while the Status Monitor window is open, click the update button (1).
9
1
You can set at what interval the software will update the machine status information. Go to the menu bar,
Brother Status Monitor and choose Preferences.
Hiding or showing the window
After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar, Brother Status Monitor and choose Hide Brother Status Monitor. To show the window, click the
Status Monitor icon in the dock or click the Ink Level button in the DEVICE SETTINGS tab of
ControlCenter2.
Quitting the window
Go to the menu bar and choose Quit.
Note
For Network Users, a Status Monitor Widget for Mac OS ® X 10.4 or greater is also available as a download from http://solutions.brother.com.
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9
Printing and Faxing
Using the Brother Ink driver
Choosing page setup options
a From an application such as Apple
®
TextEdit, click File, then Page Setup. Make sure MFC-XXXX
(where XXXX is your model name) is chosen in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK.
9
9 b From an application such as Apple
®
TextEdit, click File, then Print to start printing.
For Mac OS
®
X 10.2.x to 10.4.x
9
158
Printing and Faxing
For Mac OS
®
X 10.5.x
For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
To do borderless printing
From the Paper Size pop-up menu, choose the size of paper you want to print such as Letter (Borderless) or Tabloid (Borderless) (Available on 11 × 17 models).
9
Note
For 11 × 17 models
• If your prints look smudged when you use Ledger paper, your paper may be short grain paper. Choose
Tabloid (Short Grain) to avoid smudging. Consult the paper packaging or paper manufacturer for paper specifications.
• Printing will be slower when using the Tabloid (Short Grain) setting.
9
159
Printing and Faxing
Automatic Duplex Printing (MFC-6890CDW only)
The supplied printer driver supports duplex (two-sided) printing. In this mode, the machine prints on both sides of the paper automatically.
9
Guidelines for printing on both sides of the paper
The duplex printing function supports Plain Paper for the Media Type and Tray 1 as the Paper Source only.
If the paper is thin, it may wrinkle.
If the paper is curled, flatten it and then put it back in the paper tray.
If the paper is not feeding properly, it may be curled. Remove the paper and straighten it.
9
Note
To enable duplex print, your machine must be configured in the following way:
Media Type: Plain Paper
Paper Size: A4/US Letter/Executive/JB5/A5/A6/Postcard 1
Borderless: Postcard 1
Paper Source: Auto Select/Tray 1
For Mac OS
®
X 10.2.x
a Select Duplex.
b Check the Duplex check box. Choose Flip on Long Edge or Flip on Short Edge.
9
9
160
For Mac OS
®
X 10.3.x to 10.4.x
a Select Layout.
b Choose Long-edged binding or Short-edged binding in Two-Sided.
Printing and Faxing
9
For Mac OS
®
X 10.5.x
a Check Two-Sided.
b Select Layout.
c Choose Long-edge binding or Short-edge binding.
9
9
161
Printing and Faxing
Note
• When you use the duplex printing function, Duplex 1 or Duplex 2 features may help to reduce paper jam problems. Go to the Advanced tab of the printer driver and then click the Other Print Options triangle. From Advanced Duplex Settings, choose Duplex 1 to reduce print speed or choose
Duplex 2 to reduce print speed and ink density. (Not available for Mac OS
®
X 10.2.x)
• When you choose the duplex printing function, the machine uses all ink cartridges for color/grayscale print. The machine stops print operations when one or more ink cartridges require replacement.
Choosing printing options
To control special printing features, choose Print Settings in the Print dialog box.
9
9
162
Printing and Faxing
Basic settings
You can choose the Media Type, Slow Drying Paper, Quality, Color Mode and Paper Source (Available on models with Paper Tray#2) settings.
9
Note
Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text.
Media Type
To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type.
Plain Paper
Inkjet Paper
Brother BP71 Photo Paper
Brother BP61 Photo Paper
Other Photo Paper
Transparencies
9
9
163
Printing and Faxing
Quality
The quality selection lets you choose the print resolution you want for your document. Print quality and speed are related. The higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose. (See Resolution in the Specifications of the
User’s Guide.)
Fast
The fastest print mode and the lowest amount of ink used. Use for printing large volume documents or documents for proofing.
Fast Normal
Better print quality than Fast mode and faster print speed than Normal.
Normal
Good print quality with typical print speed.
Fine
Better print quality than Normal mode and faster print speed than Photo.
Photo
Use for printing photographs. Since the print data is much larger than a normal document, the processing time, data transfer time and print time will be longer.
Highest
Use for printing precise images such as photographs. This is the highest resolution and slowest speed.
9
9
1
Media Type
Plain Paper
Inkjet Paper
Brother BP71 Photo Paper,
Brother BP61 Photo Paper or
Other Photo Paper
Transparencies
Color/Grayscale
Color/Grayscale
Color/Grayscale
Color/Grayscale
Color/Grayscale
If you choose A3 (Borderless) as Paper Size, you can only choose Fine.
Note
The default settings are shown in bold.
Print Quality Selection
Fast, Fast Normal, Normal, Fine
Fine, Photo
Fine, Photo, Highest
Normal, Fine
Color Mode
Color is adjusted to get the closest color match with the Macintosh
®
monitor.
Natural: Use for photographic images. The color is adjusted to print more natural colors.
Vivid: Use for business graphics such as charts, graphics and text. The color is adjusted to print more vivid colors.
None
9
164
Printing and Faxing
Advanced settings
You can choose the Color/Grayscale, Mirror Printing, Reverse Printing and Bi-Directional Printing settings.
9
9
165
Color/Grayscale
This selection allows a color document to be printed in black and white using grayscale.
Color Settings
Click the Color Settings button to see options for enhanced print settings.
Printing and Faxing
9
9
9
166
Printing and Faxing
Color Enhancement
Brightness
Adjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the right or left.
Contrast
9
Adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued.
Red
Increases the intensity of Red in the image to make the image redder.
Green
Increases the intensity of Green in the image to make the image greener.
Blue
Increases the intensity of Blue in the image to make the image bluer.
Mirror Printing
Check Mirror Printing to reverse the data from left to right.
Note
Mirror Printing is not available when you choose Transparencies as the Media Type.
Reverse Printing
Check Reverse Printing to reverse the data up to down.
9
9
9
Bi-Directional Printing
When Bi-Directional Printing is checked, the print head prints in both directions offering faster print speeds.
When unchecked, the print head will only print in one direction giving higher quality printouts, but slower printing speeds.
9
167
Printing and Faxing
Other Print Options
Click Other Print Options triangle to set more Printer functions. You can choose Paper Thickness, Data
Transfer Mode, Halftone Pattern and Advanced Duplex Settings. (MFC-6890CDW only).
9
Data Transfer Mode
The Data Transfer Mode feature lets you choose print data transfer mode to improve print quality or print speed.
Recommended Setting
Choose Recommended Setting for general use.
9
Improved Print Quality
Choose Improved Print Quality for better print quality. Print speed may be reduced slightly, depending on the print data.
Improved Print Speed
Choose Improved Print Speed for faster print speed.
Halftone Pattern
The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use for your document.
Diffusion
Dots are put at random to create the halftones. Use for printing photographs that have delicate shades and graphics.
9
Dither
Dots are arranged in a pre-defined pattern to make halftones. Use for printing graphics that have definite color boundaries or for printing charts such as business charts.
9
168
Printing and Faxing
Support
The Support window shows links to the Brother Solutions Center and Genuine Supplies Websites.
Click the Support button to display the Support window:
9
Brother Solutions Center
The Brother Solutions Center is a website offering information about your Brother product including
FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
Genuine Supplies Website
The Genuine Supplies Website offers information about your Brother genuine supplies.
169
9
Sending a fax (MFC models only)
You can send a fax directly from a Macintosh
®
application.
a Create a document in a Macintosh ® application.
b From an application such as Apple
®
TextEdit, click File, then Print.
For Mac OS ® X 10.2.x to 10.4.x
Printing and Faxing
9
For Mac OS
®
X 10.5.x
For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
9
170
c Choose Send Fax from the pop-up menu.
d Choose Facsimile from the Output pop-up menu.
Printing and Faxing
9 e Enter a fax number in the Input Fax Number box, and then click Print to send the fax.
171
Printing and Faxing
Note
If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the Destination Fax Numbers field.
9
172
Printing and Faxing
Drag a vCard from the Mac OS
®
(For Mac OS
®
X 10.2.x to 10.4.x)
X Address Book application
You can address a fax number using a vCard (an electronic business card) from the Mac OS ® X
Address Book application.
a Click Address Book.
b For Mac OS
®
X 10.2.x to 10.4.x
Drag a vCard from the Mac OS ® X Address Book application to the Destination Fax Numbers field.
9
Note
If both work and home fax numbers are stored in the Mac OS
®
X Address Book, choose work fax or
home fax from the Stored Fax Numbers pop-up menu, and then drag a vCard.
173
9
c When you are finished addressing your fax, click Print to send the fax.
Printing and Faxing
Note
The vCard used must contain a work fax or home fax number.
Using Mac OS
®
X 10.5.x Addresses panel
You can address a fax number using Addresses button.
a Click Addresses.
9
9
174
b Choose fax number from Addresses panel and then click To.
c When you are finished addressing your fax, click Print to send the fax.
Printing and Faxing
9
175
10
Scanning
10
Scanning from a Macintosh
®
The Brother machine software includes a TWAIN Scanner driver for Macintosh ® . You can use this
Macintosh ® TWAIN Scanner driver with any applications that support TWAIN specifications.
When you scan a document, you can either use the ADF (automatic document feeder) or the Flatbed scanner glass. For more information on loading the documents, see Using the ADF (available for ADF models) and
Using the scanner glass in the User’s Guide.
Note
If you want to scan from a machine on a network, choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the
Model pop-up menu of ControlCenter2.
10
Accessing the scanner
Run your Macintosh
®
TWAIN-compliant application. The first time you use the Brother TWAIN driver, set it as the default driver by choosing Select Source (or another menu name for choosing the default driver). For each document you scan after this, choose Acquire Image Data or Start. The scanner setup dialog box appears.
10
10
Note
The method of choosing the default driver or scanning a document may vary depending on the application you are using.
176
Scanning
Scanning an image into your Macintosh
®
You can scan a whole page, or a portion by pre-scanning the document.
Scanning a whole page
a Load your document. b Adjust the following settings, if needed, in the Scanner Setup dialog box:
Resolution
Scan Type
Scanning Area
Document Size
Brightness
Contrast c Click Start.
When scanning has finished, the image appears in your graphics application.
10
10
Pre-Scanning an image
The PreScan button is used to preview and also lets you crop any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image.
a Load your document.
b Click PreScan.
The whole image is scanned into your Macintosh
®
and appears in the Scanning Area.
c Drag the mouse pointer over the portion you want to scan (1).
10
10
1
177
Scanning d Load your document again.
Note
Skip this step if you loaded the document on the scanner glass in step a.
e Adjust the settings for Resolution, Scan Type (Grayscale), Brightness and Contrast in the Scanner
Setup dialog box as needed.
f Click Start.
This time only the chosen area of the document appears in the application window.
g You can refine the image in your editing software.
Settings in the Scanner window
10
Resolution
You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors.
10
Resolution
100 × 100 dpi
150 × 150 dpi
200 × 200 dpi
300 × 300 dpi
400 × 400 dpi
600 × 600 dpi
1200 × 1200 dpi
2400 × 2400 dpi
4800 × 4800 dpi
9600 × 9600 dpi
19200 × 19200 dpi
Yes
Yes
Yes
Yes
Yes
Black & White/
Gray (Error Diffusion)
Yes
Yes
Yes
Yes
Yes
Yes
8 bit color
No
No
No
Yes
Yes
No
No
Yes
Yes
Yes
Yes
True Gray/24 bit color
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
10
178
Scanning
Scan Type
Black & White
Use for text or line art images.
Gray (Error Diffusion)
Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the gray appearance.)
True Gray
Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray.
8 Bit Color
Uses up to 256 colors to scan the image.
24 Bit Color
Uses up to 16.8 million colors to scan the image.
Although using 24 Bit Color creates an image with the most accurate color reproduction, the image file size will be about three times larger than a file created using the 8 Bit Color option. It requires the most memory and has the longest transfer time.
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10
179
Scanning
Document Size
Choose one of the following sizes:
A3 297 × 420 mm
(Available on 11 x 17 scanning models only)
Ledger 11 × 17 in
(Available on 11 x 17 scanning models only)
JIS B4 257 × 364 mm
(Available on 11 x 17 scanning models only)
A4 210 × 297 mm
JIS B5 182 × 257 mm
Letter 8.5 × 11 in.
Legal 8.5 × 14 in.
(Available on ADF models and 11 x 17 scanning models only)
A5 148 × 210 mm
Executive 7.25 × 10.5 in.
Business Card
To scan business cards, choose the Business Card size, and then put the business card face down at the top left of the scanner glass.
Photo 4 × 6 in.
Index Card 5 × 8 in.
Photo L 89 × 127 mm
Photo 2L 127 × 178 mm
Postcard 1 100 × 148 mm
Postcard 2 148 × 200 mm
Custom
For Models without a scanner ADF
User adjustable from 0.35
× 0.35 in. (8.9 × 8.9 mm) to 8.5 × 11.7 in. (215.9 × 297 mm)
For Letter scanning models with ADF
User adjustable from 0.35
× 0.35 in. (8.9 × 8.9 mm) to 8.5 × 14 in. (215.9 × 355.6 mm)
For 11 × 17 scanning models
User adjustable from 0.35
× 0.35 in. (8.9 × 8.9 mm) to 11.7 × 17 in. (297 × 431.8 mm)
After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image.
Width: Enter the width of the custom size.
Height: Enter the height of the custom size.
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10
180
Scanning
Adjusting the Image
Brightness
Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images.
You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image.
You can also enter a value in the box to set the level.
10
If the scanned image is too light, set a lower Brightness level and scan the document again.
If the image is too dark, set a higher Brightness level and scan the document again.
Note
The Brightness setting is only available if you have set Scan Type to Black & White, Gray or True Gray.
Contrast
You can increase or decrease the contrast level by moving the slide bar to the right or left. An increase emphasizes dark and light areas of the image, while a decrease reveals more details in gray areas. You can also enter a value in the box to set the Contrast.
10
Note
The Contrast setting is only available if you have set Scan Type to Gray or True Gray.
When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the Resolution, Scan Type, Brightness and Contrast to see which setting best suits your needs.
181
Scanning
Using the Scan key (For USB cable users)
Note
If you use the Scan key on a network, see Using the Scan key on page 216.
You can use the (Scan) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications or to a folder on your Macintosh ® , to a USB Flash memory drive or memory card.
Before you can use the (Scan) key on the control panel, you have to install the Brother MFL-Pro
Suite and connect the machine to your Macintosh
®
. If you installed the MFL-Pro Suite from the included
CD-ROM, then the correct drivers and ControlCenter2 are installed. Scanning by the (Scan) key
follows the configuration on the Device Button tab. (See SCAN on page 198.) For details about how to
configure the ControlCenter2 buttons to launch the application of your choice using the
see Using ControlCenter2 on page 196.
(Scan) key,
10
Scan to E-mail
You can scan either a black and white or color document into your E-mail application as a file attachment.
a Load your document.
10 b Press the (Scan) key.
c Press a or b to choose Scan to E-mail.
Press OK. d Press Black Start or Color Start.
The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed.
10
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to E-mail.
d Press Black Start or Color Start.
The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed.
10
182
Scanning
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
Scan to Image
You can scan a color picture into your graphics application for viewing and editing.
a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to Image.
Press OK.
d Press Black Start or Color Start.
The machine starts the scanning process.
10
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to Image.
d Press Black Start or Color Start.
The machine starts the scanning process.
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
10
10
183
Scanning
Scan to OCR
If your document is text, you can have it converted by Presto! PageManager to an editable text file and then have the result displayed in your word processing application for viewing and editing.
a Load your document.
10 b Press the (Scan) key.
c Press a or b to choose Scan to OCR.
Press OK.
d Press Black Start or Color Start.
The machine starts the scanning process.
For Touchscreen models a Load your document.
10 b Press the (Scan) key.
c Press Scan to OCR.
d Press Black Start or Color Start.
The machine starts the scanning process.
Note
• You must have Presto! PageManager installed on your Macintosh
®
for the OCR feature to work from the
Scan key or ControlCenter2. (See Using Presto! PageManager on page 193.)
• You can’t choose color Scan type for this function. Black Start or Color Start do not change the settings.
10
184
Scanning
Scan to File
You can scan a black and white or a color document into your Macintosh
®
and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File
screen of the Brother ControlCenter2. (See File on page 203.)
a Load your document.
10 b Press the (Scan) key.
c Press a or b to choose Scan to File.
Press OK.
d Press Black Start or Color Start.
The machine starts the scanning process.
For Touchscreen models a Load your document.
10 b Press the (Scan) key.
c Press Scan to File.
d Press Black Start or Color Start.
The machine starts the scanning process.
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• If you would like to change the file name of scanned documents, enter the file name in File Name section on the Device Button tab of the ControlCenter2 configuration.
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
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185
Scanning
Scan to Media
10
You can scan black and white and color documents directly to a USB Flash memory drive or memory card.
Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. File names are based on the current date. For example, the fifth image scanned on July 1, 2009 would be named 07010905.PDF. You can change the color, quality and file name.
Note
DCP models cannot change the file name.
Resolution
B/W 200x100 dpi
B/W 200 dpi
Color 150 dpi
Color 300 dpi
Color 600 dpi
File Format Options
TIFF / PDF
TIFF / PDF
JPEG / PDF
JPEG / PDF
JPEG / PDF
Default File Format
(1 or 2 line LCD models)
TIFF
TIFF
Default File Format
(Color LCD models and
Touchscreen models)
PDF a Put a USB Flash memory drive, CompactFlash
® 1 , Memory Stick™ 2 , Memory Stick PRO™
2 ,
or xD-Picture Card™
Note
• DCP-165C and MFC-290C do not support CompactFlash
®
.
• MFC-250C does not support CompactFlash
®
, Memory Stick™, Memory Stick PRO™, SecureDigital or xD-Picture Card™.
1
2
3
4
This product also supports CompactFlash
®
type1.
MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read.
This product supports SecureDigital High Capacity.
This product supports xD-Picture Card™ Type M / Type M + / Type H (Large Capacity).
CAUTION
DO NOT unplug the power cord or remove a USB Flash memory drive, CompactFlash ® , Memory Stick™,
Memory Stick PRO™, SecureDigital or xD-Picture Card™ from the machine while it is reading the data (the
Photo Capture key is flashing). You could lose your data or damage the media.
If you take out the USB Flash memory drive or memory card while the Photo Capture key is flashing, you must restart your Macintosh ® before putting the USB Flash memory drive or memory card in. If you put in another USB Flash memory drive or memory card before the Macintosh
®
is restarted, the data on it may be destroyed.
10 b Load your document.
c Press the (Scan) key.
186
Scanning d Press a or b to choose Scan to Media.
Press OK.
If you want to change the quality, go to e.
If you want to start scanning without changing any settings, press Black Start or Color Start.
e (For 1 or 2 line LCD models) Press a or b to choose the quality you want.
Press OK.
(For Color LCD models) Press a or b to choose Quality.
Press d or c to choose the quality you want.
Press OK.
If you want to change the document size, go to f. (Available on 11
× 17 scanning models)
If you want to change the file type, go to g.
If you want to start scanning without changing any settings, press Black Start or Color Start.
f Press a or b to choose Glass ScanSize.
Press d or c to choose the document size you want.
Press OK.
If you want to change the file type, go to g.
If you want to start scanning without changing any settings, press Black Start or Color Start.
g (For 1 or 2 line LCD models) Press a or b to choose the file type you want.
Press OK.
(For Color LCD models) Press a or b to choose File Type.
Press d or c to choose the file type you want.
Press OK.
If you want to change the file name, go to h.
If you want to start scanning without changing any settings, press Black Start or Color Start.
Note
• If you choose color in the quality setting, you cannot choose TIFF.
• If you choose black and white in the quality setting, you cannot choose JPEG. h The file name is set automatically. However, you can create a name of your choice using the dial pad.
You can only change the first 6 digits of the file name. (MFC models only)
Press OK.
Note
Press Clear/Back to delete the letters you entered.
i Press Black Start or Color Start to start scanning. If you are using the scanner glass, the LCD displays
Next Page?. Press 1 or a for Yes or press 2 or b for No. After you finish scanning, make sure you choose No before removing the USB Flash memory drive or memory card from the machine.
Note
Scan type depends on the settings you choose in step e to g, Black Start or Color Start does not
change the setting.
10
187
Scanning
For Touchscreen models a Put a USB Flash memory drive, CompactFlash
or xD-Picture Card™
1
2
3
4
This product also supports CompactFlash
®
type1.
MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read.
This product supports SecureDigital High Capacity.
This product supports xD-Picture Card™ Type M / Type M + / Type H (Large Capacity).
CAUTION
DO NOT unplug the power cord or remove a USB Flash memory drive, CompactFlash ® , Memory Stick™,
Memory Stick PRO™, SecureDigital or xD-Picture Card™ from the machine while it is reading the data (the
Photo Capture key is flashing). You could lose your data or damage the media.
If you take out the USB Flash memory drive or memory card while the Photo Capture key is flashing, you must restart your PC before putting the USB Flash memory drive or memory card back in. If you put in another USB Flash memory drive or memory card before the PC is restarted, the data on it may be destroyed.
10 b Load your document.
c Press the (Scan) key.
d Press Scan to Media.
If you want to change the quality, go to e.
If you want to start scanning without changing any settings, press Black Start or Color Start.
e Press quality and then press the quality you want.
If you want to change the document size, go to f. (Available on 11 x 17 scanning models)
If you want to change the file type, go to g.
If you want to start scanning without changing any settings, press Black Start or Color Start.
f Press the document size you are scanning.
If you want to change the file type, go to g.
If you want to start scanning without changing any settings, press Black Start or Color Start.
g Press file type and then the file type you want.
If you want to change the file name, go to h.
If you want to start scanning without changing any settings, press Black Start or Color Start.
Note
• If you choose color in the quality setting, you cannot choose TIFF.
• If you choose black and white in the quality setting, you cannot choose JPEG.
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188
Scanning h The file name is set automatically. However, you can create a name of your choice using the character keys on the control panel. Press File Name and then enter the file name. You can only change the first
6 digits of the file name.
Press OK.
Note
Press to delete the letters you entered. For details on entering text, see the User's Guide included with your machine.
i Press Black Start or Color Start to start scanning. If you are using the scanner glass, the LCD displays
Next Page?. Press Yes or No. After you finish scanning, make sure you choose No before removing the USB Flash memory drive or memory card from the machine.
Note
Scan type depends on the settings you choose in step e to g, Black Start or Color Start does not
change the setting.
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189
How to set a new default for Scan to Media
You can set your own default settings.
For 1 or 2 Line LCD models
Changing the default quality a Press Menu.
b Press a or b to choose PhotoCapture.
Press OK. c Press a or b to choose Scan to Media.
Press OK. d Press a or b to choose Quality.
Press OK. e Choose the quality you want.
Press OK. f Press Stop/Exit.
Changing the default black & white file format a Press Menu.
b Press a or b to choose PhotoCapture.
Press OK. c Press a or b to choose Scan to Media.
Press OK. d Press a or b to choose B/W File Type.
Press OK. e Press a or b to choose TIFF or PDF.
Press OK. f Press Stop/Exit.
Scanning
10
10
10
10
10
190
Changing the default color file format a Press Menu.
b Press a or b to choose PhotoCapture.
Press OK. c Press a or b to choose Scan to Media.
Press OK. d Press a or b to choose ColorFile Type.
Press OK. e Press a or b to choose PDF or JPEG.
Press OK. f Press Stop/Exit.
For Color LCD models
Setting the new default a Press the (Scan) key.
b Press a or b to choose Scan to Media.
Press OK.
c Press and choose your new setting. Repeat this step for each setting you want to change.
d After changing the last setting, press a or b to choose Set New Default.
Press OK.
e Press 1 or to choose Yes.
f Press Stop/Exit.
Factory reset a Press the (Scan) key.
b Press a or b to choose Scan to Media.
Press OK. c Press a or b to choose Factory Reset.
Press OK. d Press 1 or to choose Yes.
e Press Stop/Exit.
Scanning
10
10
10
10
10
191
For Touchscreen models
Setting the new default a Press the (Scan) key.
b Press Scan to Media.
c Press and choose your new setting. Repeat this step for each setting you want to change.
d After changing the last setting, press Set New Default.
e Press Yes to confirm.
f Press Stop/Exit.
Factory reset a Press the (Scan) key.
b Press Scan to Media.
c Press Factory Reset.
d Press Yes to confirm.
e Press Stop/Exit.
Scanning
10
10
10
10
192
Scanning
Using Presto! PageManager
Presto! PageManager is an application for managing the documents in your Macintosh
®
. Since it is compatible with most image editors and word processing programs, Presto! PageManager gives you unmatched control over your Macintosh
®
files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto! PageManager.
If you use the machine as a scanner, we recommend that you install Presto! PageManager. For Mac OS
®
10.3.9 or greater users, you can directly install Presto! PageManager from the included CD-ROM, by following the steps in the Quick Setup Guide.
X
For Mac OS ® X 10.2.4 to 10.3.8 users, you need to download Presto! PageManager from the Brother
Solutions Center website. To download, insert the CD-ROM and double-click Presto! PageManager icon. You will be prompted to download the software from the Brother Solutions Center.
Note
The complete NewSoft Presto! PageManager 7 User’s Guide can be viewed from the Help icon in
NewSoft Presto! PageManager 7.
10
Features
OCR: In one step you can scan an image, recognize the text, and edit it with a word processor.
Image Editing: Enhance, crop and rotate images, or open them with an image-editing program of your choice.
Annotation: Add removable notes, stamps and drawings to images.
Treeview Window: View and arrange your folder hierarchy for easy access.
Thumbnail Window: View files as thumbnails for easy identification.
10
10
System requirements for Presto! PageManager
Mac OS
®
X 10.2.4 or greater
CD-ROM drive
Hard disk drive with at least 400 MB of free disk space
10
193
Scanning
Technical support
For USA
Company name:
Postal Address:
Telephone:
Fax:
E-mail Address:
URL:
For Canada
E-mail Address:
Germany
Company name:
Postal Address:
Telephone:
E-mail Address:
URL:
UK
Company name:
Postal Address:
Telephone:
Fax:
E-mail Address:
URL:
France
Company name:
Postal Address:
Telephone:
E-mail Address:
URL:
NewSoft America Inc.
500 Yosemite Drive Suite 100 Milpitas, CA 95035, U.S.A.
408-503-1212
408-503-1201 [email protected]
http://www.newsoftinc.com
SoftBay GmbH
Carlstraße 50, D-52531, Übach-Palenberg, Germany
0900 1 409640 [email protected]
http://de.newsoft.eu.com
Avanquest UK
The Software Centre East Way, Lee Mill Industrial Estate Plymouth Devon.
PL21 9GE
44-01752-201148
44-01752-894833 [email protected]
http://uk.newsoft.eu.com
5CA
Not Open
089-965-01-09 [email protected]
http://fr.newsoft.eu.com
10
10
194
Italy
Company name:
Postal Address:
Telephone:
E-mail Address:
URL:
Spain
Company name:
Postal Address:
Telephone:
E-mail Address:
Other countries
E-mail Address:
5CA
Not Open
0899399878 [email protected]
http://it.newsoft.eu.com
5CA
Not Open
0807505598 [email protected]
Scanning
10
195
11
ControlCenter2
11
Note
• The screens shown in this section are from Mac OS ® X 10.5.x. Screens on your Macintosh ® may vary depending on your operating system and application.
• The features available to you in ControlCenter2 may vary depending on the model number of your machine.
Using ControlCenter2
11
ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using
ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window, click the the following operations:
icon and choose Open. ControlCenter2 has a Scan directly to a file, E-mail, word processor or graphics application of your choice. (1) b Custom Scan buttons let you configure a button to meet your own application needs. (2) c Access the Copy features available via your Macintosh ® and access the PC-FAX applications available for your device. (3) d Access the settings available to configure your device. (4) e You can choose which machine ControlCenter2 will connect with from the Model pop-up menu. (5)
You can also open the Device Selector window by choosing Other... from the Model pop-up menu.
f You can also open the configuration window for each function by clicking the Configuration button. (6)
11
5
1
2
3
4
6
196
ControlCenter2
Turning the AutoLoad feature off
If you do not want ControlCenter2 to run automatically each time you start your Macintosh
®
, do the following.
a Click the ControlCenter2 icon in the menu bar and choose Preferences.
The ControlCenter2 preference window appears.
b Uncheck Start ControlCenter on computer startup.
c Click OK to close the window.
11
Note
The ControlCenter2 application icon is in
Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter.
11
197
ControlCenter2
SCAN
11
There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.
Image (Default: Apple ® Preview)
Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Adobe
®
Photoshop
®
or any kind of image editing application on your Macintosh
®
.
OCR (Default: Apple ® TextEdit)
Lets you scan a page or document, automatically run the OCR application and put text (not a graphic image) into a word processing application. You can choose the target word processing application, such as Microsoft
®
Word or any word processing application on your Macintosh
®
. You must have Presto!
PageManager installed on your Macintosh
®
.
E-mail (Default: your default E-mail software)
Lets you scan a page or document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.
File
Lets you scan directly to a disk file. You can change the file type and destination folder, as needed.
ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and the
ControlCenter2 Software button for each scan feature. To configure the hardware Scan key on your machine choose the Device Button tab in the configuration menu for each of the SCAN buttons. To configure the
Software button in ControlCenter2 choose the Software Button tab in the configuration menu for each of the
SCAN buttons.
Note
You can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab. To change the default settings, click the button while holding down the Ctrl key and choose the
Device Button tab.
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198
ControlCenter2
File types
You can choose from the following list of file types for attachments or for saving to a folder.
Choose from the pop-up menu the type of file you want the scanned images to be saved in.
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
Image (example: Apple
®
Preview)
The Scan To Image feature lets you scan an image directly into your graphics application for image editing.
To change the default settings, click the button while holding down the Ctrl key and choose the
Software Button.
11
11
11
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
Change the other settings, if needed.
199
ControlCenter2
To change the destination application, choose the appropriate application from the Target Application pop-up menu. You can add an application to the lists by clicking the Add button.
Enter the Application Name (up to 30 characters) and choose your preferred application by clicking the
Browse button. Also choose the File Type from the pop-up menu.
You can delete an application that you have added. Just choose the Application Name and click the Delete button.
Note
This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function.
11
200
ControlCenter2
OCR (word processing application)
Scan To OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application.
To configure Scan To OCR, click the button while holding down the Ctrl key and choose the
Software Button.
11
To change the word processing application, choose the destination word processing application from the
Target Application pop-up menu. You can add an application to the list by clicking the Add button. To delete an application, click the Delete button.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
11
201
ControlCenter2
The Scan To E-mail feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose the Software Button.
11
To change the E-mail application, choose your preferred E-mail application from the E-mail Application
pop-up menu. You can add an application to the lists by clicking the Add button
click the Delete button.
1 When you first start ControlCenter2 a default list of compatible E-mail applications will appear in the pop-up menu. If you are having trouble using a custom application with ControlCenter2 you should choose an application from the list.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
11
202
ControlCenter2
File
The Scan To File button lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose the Software Button.
11
You can change the File Name. Enter the file name you want to use for the document (up to 100 characters) in the File Name box. File name will be the file name you registered, current date and sequential number.
Choose the file type for the saved image from the File Type pop-up menu. You can save the file to the default folder, or choose your preferred folder by clicking the Browse button.
To show where the scanned image is saved when scanning is finished, check Show Folder box. To specify the destination of the scanned image everytime, check Show Save As window box.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
11
203
ControlCenter2
CUSTOM SCAN
There are four buttons which you can configure to fit your scanning needs.
To customize a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
Scan to Image
Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your Macintosh
® as a destination.
Scan to OCR
Converts scanned documents into editable text files. You can choose the destination application for the editable text. You must install Presto! PageManager for this feature.
Scan to E-mail
Attaches the scanned images to an E-mail message. You can also choose the file attachment type and create a quick send list of E-mail addresses chosen from your E-mail address book.
Scan to File
Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.
11
11
11
File types
You can choose from the following list of file types for attachments or for saving to a folder.
Choose from the pop-up menu the type of file you want the scanned images to be saved in.
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
204
ControlCenter2
User-defined button
To customize a button, click the button while holding down the Ctrl key, and the configuration window appears. Follow these guidelines for button configuration.
Scan to Image
General tab
Enter a name in Name for Custom (up to 30 characters) to create the button name.
Choose the type of scan from the Scan Action field.
11
11
Settings tab
Choose the Target Application, File Type, Resolution, Scan Type, Document Size,
Show Scanner Interface, Brightness and Contrast settings.
11
205
Scan to OCR
General tab
Enter a name in Name for Custom (up to 30 characters) to create the button name.
Choose the type of scan from the Scan Action field.
ControlCenter2
11
Settings tab
Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type,
Document Size, Show Scanner Interface, Brightness and Contrast settings.
11
206
Scan to E-mail
General tab
Enter a name in Name for Custom (up to 30 characters) to create the button name.
Choose the type of scan from the Scan Action field.
ControlCenter2
11
Settings tab
Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size,
Show Scanner Interface, Brightness and Contrast settings.
11
207
Scan to File
General tab
Enter a name in Name for Custom (up to 30 characters) to create the button name.
Choose the type of scan from the Scan Action field.
ControlCenter2
11
Settings tab
Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button.
Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and
Contrast settings.
If you want to specify the destination of the scanned image, check the Show Save As Window.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
11
208
ControlCenter2
COPY / PC-FAX (PC-FAX is MFC models only)
COPY - Lets you use your Macintosh
®
and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh
®
including network printers.
PC-FAX - Lets you scan a page or document and automatically send the image as a fax from the Macintosh ® .
You can configure your preferred settings on up to four buttons.
The Copy1-Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in
1 printing.
11
To use the Copy buttons, configure the printer driver by clicking the button while holding down the Ctrl key.
11
Enter a name in Name for Copy (up to 30 characters) and choose Copy Ratio.
Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings to be used.
Before finishing the Copy button configuration, set the Printer. Then choose your print settings from the
Presets pop-up menu, then click OK to close the dialog box. By clicking the configured copy button, the print dialog box opens.
209
ControlCenter2
For Mac OS
®
X 10.2.x to 10.4.x
To copy, choose Copies & Pages from the pop-up menu.
To fax, choose Send Fax from the pop-up menu. (See Sending a fax (MFC models only) on page 170.)
11
For Mac OS
®
X 10.5.x
For more options click the triangle beside the Printer pop-up menu.
To copy, click the Print button.
To fax, click the disclosure triangle beside the Printer pop-up menu and then choose Send Fax from the
pop-up menu. (See Sending a fax (MFC models only) on page 170.)
11
11
210
ControlCenter2
DEVICE SETTINGS
You can configure the machine settings or check ink levels by clicking a button.
Remote Setup
Lets you open the Remote Setup Program. (See Remote Setup (Not available for DCP models,
MFC-250C and MFC-290C) on page 242.)
Quick-Dial
Lets you open the Set Quick-Dial window of the Remote Setup. (See Remote Setup (Not available for
DCP models, MFC-250C and MFC-290C) on page 242.)
Ink Level
Lets you open the Brother Status Monitor, which displays the ink level for each cartridge.
11
11
211
ControlCenter2
Remote Setup (Not available for DCP models, MFC-250C and MFC
-
290C)
The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus.
Note
For details, see Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) on page 242.
11
Quick-Dial (Not available for DCP models, MFC-250C and MFC
-
290C)
The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program, so you can easily register or change the dial numbers from your Macintosh
®
.
11
11
212
ControlCenter2
Ink Level
The Ink Level button opens the Brother Status Monitor window, which displays the ink level for each cartridge.
Note
The Brother Status Monitor application is located in Macintosh HD/Library/Printers/Brother/Utilities.
11
11
213
12
Network Scanning
(For models with built-in network support)
12
If you want to scan from the machine on a network, you must choose the networked machine in the
Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu in the main screen of ControlCenter2. If you have already installed the MFL-
Pro Suite Software following the network installation steps in the Quick Setup Guide then this selection should already be made.
To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel. (See Control Panel Setup in the Network User’s
Guide.)
Note
For network scanning, maximum of 25 clients can be connected to one machine on a network. For example, if 30 clients try to connect at a time, 5 clients will not be shown on the LCD.
Before using Network Scanning
12
Configuring network scanning
12 a From Library, choose Printers, Brother, Utilities and DeviceSelector, and then double-click
Device Selector.
The Device Selector window appears. This window can also be opened from ControlCenter2.
For more information, see Using ControlCenter2 on page 196.
b Specify your machine by IP address or mDNS service name. To change the IP address, enter the new
IP address.
You can also choose a machine from the list of the machines available. Click Browse to show the list.
12 c Click OK.
214
Network Scanning (For models with built-in network support)
Note
• To use the Scan key features on the machine, click the check box for
Register your computer with the “Scan To” functions at the machine. Then enter the name you want to be displayed on the machine LCD for your Macintosh
®
. You can use up to 15 characters.
• You can avoid receiving unwanted documents by setting a 4-digit PIN number. Enter your PIN number in the PIN number and Retype PIN number field. To send data to a computer protected by a PIN number, the LCD prompts you to enter the PIN number before the document can be scanned and sent to the
machine. (See Using the Scan key on page 216.)
12
215
Network Scanning (For models with built-in network support)
Using the Scan key
12
Note
If you are connected using USB, see Using the Scan key (For USB cable users) on page 182.
Scan to E-mail (PC)
When you choose Scan to E-mail, your document will be scanned and sent directly to the Macintosh
®
you designated on your network. ControlCenter2 will activate the default E-mail application on the designated
Macintosh ® for addressing to the recipient. You can scan a black and white or color document and it will be sent with the E-mail from the Macintosh
®
as an attachment.
a Load your document.
12 b Press the (Scan) key.
c Press a or b to choose Scan to E-mail.
Press OK. d (For MFC-6490CW)
Press a or b to choose PC.
Press OK. e Press a or b to choose the destination Macintosh ® you want to use for E-mailing your document.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination
Macintosh ® on the control panel.
Press OK.
Note
For DCP models, press a or b repeatedly to enter the first digit of the PIN number. Press c to move the cursor, then use a or b to enter the second digit. Repeat until you have entered all four digits of the PIN number. Press OK.
f Press Black Start or Color Start.
The machine starts the scanning process.
12
216
Network Scanning (For models with built-in network support)
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to E-mail.
d (For MFC-6890CDW)
Press PC.
e Press a or b to display the destination Macintosh
®
you want to use for E-mailing your document.
f Press the destination Macintosh ® and then press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination
Macintosh
®
on the control panel.
Press OK. g Press Black Start or Color Start.
The machine starts the scanning process.
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
12
12
217
Network Scanning (For models with built-in network support)
Scan to E-mail (E-mail Server, For MFC-6490CW and MFC-6890CDW)
When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color.
12
Note
• Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See the Network User's Guide on the CD-ROM.)
• MFC-5890CN can be also assigned an E-mail address allowing you to send, receive or forward documents over a Local Area Network or the Internet to PC's or other Internet Fax machines. In order to use this function, please download the necessary software from the Brother Solutions Center
(http://solutions.brother.com).
For MFC-6490CW a Load your document.
12 b Press the (Scan) key.
c Press a or b to choose Scan to E-mail.
Press OK. d Press a or b to choose E-mail Server.
Press OK. e Press a or b to choose Quality.
f Press d or c to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or
B/W 200x100 dpi.
Press OK. g Press b to choose File Type.
Press d or c to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B/W documents.
Press OK.
Note
If you are using the scanner glass of the machine, choose the document size.
• Press b to choose Glass ScanSize.
• Press d or c to choose Letter, Legal, Ledger, A4 or A3.
Press OK.
12
218
Network Scanning (For models with built-in network support) h Press a or b to choose . Enter the destination E-mail address from the dial pad.
Note
You can also use E-mail addresses you have stored in your machine.
• Press a or b to choose Phone Book.
Press c.
• Press a or b to choose Alphabetical Order or Numerical Order.
Press OK.
• Press a or b to choose the E-mail address you want.
Press OK.
Press OK again.
Press Black Start or Color Start.
The machine starts the scanning process.
If you are using the scanner glass, the LCD displays Next Page?. Press 1 for Yes or press 2 for No.
For MFC-6890CDW a Load your document.
b Press the (Scan) key.
c Press Scan to E-mail.
d Press E-mail server.
e Press Manual to enter the destination E-mail address.
Note
You can also use E-mail addresses you have stored in your machine.
• Press Phone Book.
• Press
# 01
to search by Alphabetical Order or Numerical Order.
• Press a or b to choose the E-mail address you want.
If your network supports the LDAP protocol you can search for E-mail addresses on your server. (See
Chapter 10 in the Network User's Guide.) f Press d or c to choose Quality.
Choose the quality you want.
If you don't want to change the quality or file type, go to h.
g Press d or c to choose File Type.
Choose the file type you want.
If you don't want to change the file type, go to h.
12
12
219
Network Scanning (For models with built-in network support)
Note
If you are using the scanner glass of the machine, choose the document size.
• Press d or c to choose Glass Scan Size.
• Choose the document size you want. h Press Black Start or Color Start.
The machine starts the scanning process.
If you are using the scanner glass, the LCD displays Next Page?. Press Yes or No.
Scan to Image
When you choose Scan to Image, your document will be scanned and sent directly to the Macintosh
®
you designated on your network. ControlCenter2 will activate the default graphics application on the designated
Macintosh ®
. You can change the Scan configuration. (See Image (example: Apple ® Preview) on page 199.)
a Load your document.
12 b Press the (Scan) key.
c Press a or b to choose Scan to Image.
Press OK. d Press a or b to choose the destination Macintosh
®
you want to send to.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination
Macintosh
®
on the control panel.
Press OK.
Note
For DCP models, press a or b repeatedly to enter the first digit of the PIN number. Press c to move the cursor, then use a or b to enter the second digit. Repeat until you have entered all four digits of the PIN number. Press OK.
e Press Black Start or Color Start.
The machine starts the scanning process.
12
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to Image.
d Press a or b to display the destination Macintosh
®
you want to send to.
12
220
Network Scanning (For models with built-in network support) e Press the destination Macintosh
®
and then press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination
Macintosh ® on the control panel.
Press OK.
f Press Black Start or Color Start.
The machine starts the scanning process.
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
12
221
Network Scanning (For models with built-in network support)
Scan to OCR
When you choose Scan to OCR, your document will be scanned and sent directly to the Macintosh
®
you designated on your network. The ControlCenter2 will launch the Presto! PageManager and convert your document into text that can be viewed and edited from a word processing application on the designated
Macintosh
®
.
a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to OCR.
Press OK. d Press a or b to choose the destination Macintosh
®
you want to send to.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination
Macintosh
®
on the control panel.
Press OK.
Note
For DCP models, press a or b repeatedly to enter the first digit of the PIN number. Press c to move the cursor, then use a or b to enter the second digit. Repeat until you have entered all four digits of the PIN number. Press OK.
e Press Black Start or Color Start.
The machine starts the scanning process.
12
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to OCR.
d Press a or b to display the destination Macintosh ® you want to send to.
e Press the destination Macintosh
®
and then press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination
Macintosh ® on the control panel.
Press OK. f Press Black Start or Color Start.
The machine starts the scanning process.
Note
• Presto! PageManager must be installed on your Macintosh ® .
• You can’t choose color Scan type for this function. Black Start or Color Start do not change the settings.
12
12
222
Network Scanning (For models with built-in network support)
Scan to File
When you choose Scan to File, you can scan a black and white or color document and send it directly to the
Macintosh
®
you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2 on the designated Macintosh ® . You can change the Scan configuration. (See
a Load your document.
12 b Press the (Scan) key.
c Press a or b to choose Scan to File.
Press OK. d Press a or b to choose the destination Macintosh
®
you want to send to.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination
Macintosh
®
on the control panel.
Press OK.
Note
For DCP models, press a or b repeatedly to enter the first digit of the PIN number. Press c to move the cursor, then use a or b to enter the second digit. Repeat until you have entered all four digits of the PIN number. Press OK.
e Press Black Start or Color Start.
The machine starts the scanning process.
For Touchscreen models a Load your document.
b Press the (Scan) key.
c Press Scan to File.
d Press a or b to display the destination Macintosh ® you want to send to.
e Press the destination Macintosh
®
and then press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination
Macintosh
®
on the control panel.
Press OK.
f Press Black Start or Color Start.
The machine starts the scanning process.
12
12
223
Network Scanning (For models with built-in network support)
Note
• If you want to change between color and black and white scanning, choose color or black and white in the
• If you would like to change the file name of scanned documents, enter the file name in the File Name section on the Device Button tab of the ControlCenter2 configuration.
• Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings.
224
12
Network Scanning (For models with built-in network support)
How to set a new default for Scan to E-mail
(E-mail Server, For MFC-6490CW and MFC-6890CDW)
You can set your own default settings.
Setting the new default
For MFC-6490CW a Press the (Scan) key.
b Press a or b to choose Scan to E-mail.
Press OK. c Press a or b to choose E-mail Server.
Press OK. d Press and choose your new setting. Repeat this step for each setting you want to change.
e After changing the last setting, press a or b to choose Set New Default.
Press OK. f Press 1 to choose Yes.
g Press Stop/Exit.
For MFC-6890CDW a Press the (Scan) key.
b Press Scan to E-mail.
c Press E-mail server.
d Press and choose your new setting. Repeat this step for each setting you want to change.
e After changing the last setting, press d or c to choose Set New Default.
f Press Yes.
12
12
12
12
12
225
Factory reset
You can reset the factory settings.
For MFC-6490CW a Press the (Scan) key.
b Press a or b to choose Scan to E-mail.
Press OK. c Press a or b to choose E-mail Server.
Press OK. d Press a or b to choose Factory Reset.
Press OK. e Press 1 to choose Yes.
f Press Stop/Exit.
For MFC-6890CDW a Press the (Scan) key.
b Press Scan to E-mail.
c Press E-mail server.
d Press d or c to choose Factory Reset.
e Press Yes.
Network Scanning (For models with built-in network support)
12
12
12
12
226
Network Scanning (For models with built-in network support)
Scan to FTP (For MFC-5890CN and MFC-6490CW)
When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet.
The details required to use Scan to FTP can be entered manually at the control panel to pre-configure and store the details in an FTP Profile. You can configure up to five FTP server profiles.
12
Pre-configuring your FTP profiles
12 a Press Menu.
b Press a or b to choose Network.
Press OK. c Press a or b to choose Scan to FTP.
Press OK. d Press a or b to choose Setup Profile.
Press OK. e Press a or b to choose Not Registered.
Press OK. f Press a or b to choose Profile Name.
Press OK. g Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the
LCD of the machine and can be up to 30 characters.
Press OK. h Press a or b to choose Host Address.
Press OK. i Enter the Host Address (for example ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK. j Press a or b to choose Store Directory.
Press OK. k Enter the destination folder where your document will be stored on the FTP server (for example
/brother/abc/) (up to 60 characters).
Press OK. l Press a or b to choose Username.
Press OK. m Enter the Username that has been registered with the FTP server for the machine (up to 32 characters).
Press OK.
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227
Network Scanning (For models with built-in network support) n Press a or b to choose Password.
Press OK. o Enter the Password for access to the FTP server (up to 32 characters).
Press OK. p Press a or b to choose Quality.
Press OK. q Press a or b to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or
B/W 200x100 dpi.
Press OK. r Choose the file type for the document. Press a or b to choose File Type.
Press OK. s Press a or b to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B/W documents.
Press OK.
Note
For MFC-6490CW
If you are using the scanner glass of the machine, choose the document size.
• Press a or b to choose Glass ScanSize.
• Press d or c to choose Letter, Legal, Ledger, A4 or A3.
Press OK. t Press a or b to choose Passive Mode.
You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. By default this setting is ON.
u Press d or c to choose On or Off.
Press OK. v Press a or b to choose Port Number.
You can change the port number used to access the FTP server. The default for this setting is port 21.
In most cases these two settings can remain as default.
w Enter the port number.
Press OK. x Choose the file name you want to use for the scanned document. You can choose from seven preset and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, BRNxxxxxxxxxxxx098765.pdf). You can also manually enter a File Name up to 15 characters.
Press a or b to choose File Name.
Press OK. y Press a or b to choose the file name you want to use.
Press OK. z After you have set all the settings, press a or b to choose Complete.
Press OK.
Press Stop/Exit.
12
228
Network Scanning (For models with built-in network support)
Creating a user defined File Name
In addition to the seven present file names you can store two user defined file names that can be used for creating an FTP Server Profile.
a Press Menu.
b Press a or b to choose Network.
Press OK. c Press a or b to choose Scan to FTP.
Press OK. d Press a or b to choose File Name1 or File Name2.
Press OK. e Enter a file name you want to use. A maximum of 15 characters can be entered for each of the user defined names.
Press OK. f Press Stop/Exit.
12
Scan to FTP using FTP Server Profiles
12 a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to FTP.
Press OK. d Press a or b to choose one of the FTP server profiles listed.
Press OK.
If the Scan to FTP profile is complete, you will automatically go to k.
If the Scan to FTP profile is not complete, for instance, the login account name and password are missing or the quality or file type are not chosen, you will be prompted to enter any missing information in the following steps.
e Choose one of the options below:
Press a or b to choose Color 150 dpi, Color 300 dpi or Color 600 dpi. Press OK and go
Press a or b to choose B/W 200 dpi or B/W 200x100 dpi. Press OK and go to g.
f
Press a or b to choose PDF or JPEG for color or gray scale documents. Press OK and go to h.
12
229
Network Scanning (For models with built-in network support) g
Press a or b to choose PDF or TIFF for B/W documents. Press OK and go to h.
Note
For MFC-6490CW
If you are using the scanner glass of the machine, choose the document size.
• Press a or b to choose Letter, Legal, Ledger, A4 or A3.
Press OK. h Enter the username. Press OK.
i Enter the password. Press OK.
j Press Black Start or Color Start.
k The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process.
If you are using the scanner glass, the LCD displays Next Page?. Press 1 for Yes or press 2 for No.
Scan to FTP Manual Method
a Load your document.
b Press the (Scan) key.
c Press a or b to choose Scan to FTP.
Press OK. d Press a or b to choose <Manual>.
Press OK.
Note
If there is no FTP Profile configured, skip d and go to e.
e Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK. f Enter the destination folder (for example /brother/abc/, up to 60 characters).
Press OK. g Enter the username. Press OK.
h Enter the password. Press OK.
i Press a or b to choose Quality.
Press d or c to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or
B/W 200x100 dpi.
Press OK.
12
12
230
Network Scanning (For models with built-in network support) j Press a or b to choose File Type.
Press d or c to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B/W documents.
Press OK.
Note
For MFC-6490CW
If you are using the scanner glass of the machine, choose the document size.
• Press a or b to choose Glass ScanSize.
• Press d or c to choose Letter, Legal, Ledger, A4 or A3.
Press OK. k Do one of the following:
If you want to start scanning, press Black Start or Color Start and go to n.
If you want to change the file name, go to l.
l Press a or b to choose File Name.
Press OK.
Press a or b to choose a file name you want to use and press OK. Press Black Start or Color Start and
Note
If you want to change the file name manually, go to m.
m Press a or b to choose <Manual>. Press OK.
Enter the file name you want to use (up to 15 characters) and press OK. Press Black Start or
n The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process.
If you are using the scanner glass, the LCD displays Next Page?. Press 1 for Yes or press 2 for No.
Note
username is entered incorrectly then the LCD will show Authenticate Err, please start the process
12
231
Network Scanning (For models with built-in network support)
How to set a new default for Scan to FTP
You can set your own default settings for Quality, File Type, Glass ScanSize and File Name.
Setting the new default
a Press the (Scan) key.
b Press a or b to choose Scan to FTP.
Press OK. c Press a or b to choose <Manual>.
Press OK.
Note
If there is no FTP Profile configured, skip c and go to d.
d Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK. e Enter the destination folder (for example /brother/abc/, up to 60 characters).
Press OK. f Enter the username. Press OK.
g Enter the password. Press OK.
h Press and choose your new setting. Repeat this step for each setting you want to change.
i After changing the last setting, press a or b to choose Set New Default.
Press OK. j Press 1 to choose Yes.
k Press Stop/Exit.
12
12
12
232
Network Scanning (For models with built-in network support)
Factory reset
You can reset Quality, File Type, Glass ScanSize and File Name to the factory settings.
a Press the (Scan) key.
b Press a or b to choose Scan to FTP.
Press OK. c Press a or b to choose <Manual>.
Press OK.
Note
If there is no FTP Profile configured, skip c and go to d.
d Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK. e Enter the destination folder (for example /brother/abc/, up to 60 characters).
Press OK. f Enter the username. Press OK.
g Enter the password. Press OK.
h Press a or b to choose Factory Reset.
Press OK. i Press 1 to choose Yes.
j Press Stop/Exit.
12
12
233
Network Scanning (For models with built-in network support)
Scan to FTP (For MFC-6890CDW)
When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet.
The details required to use Scan to FTP can be entered manually at the control panel to pre-configure and store the details in an FTP Profile. You can configure up to five FTP server profiles.
12
Pre-configuring your FTP profiles
12 a Press MENU.
b Press a or b to choose Network.
c Press a or b to choose Scan to FTP.
d Press a or b to choose Setup Profile.
e Press a or b to choose Not Registered.
f Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the
LCD of the machine and can be up to 30 characters.
Press OK. g Choose Name (your FTP server name) or IP Address.
h Enter the FTP server name (for example ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK.
i Press a or b to choose Store Directory.
j Enter the destination folder where your document will be stored on the FTP server (for example
/brother/abc/) (up to 60 characters).
Press OK.
k Press a or b to choose Username.
l Enter the Username that has been registered with the FTP server for the machine (up to 32 characters).
Press OK. m Press a or b to choose Password.
n Enter the Password for access to the FTP server (up to 32 characters).
Press OK. o Press a or b to choose Quality.
p Press to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or
B/W 200x100 dpi.
q Choose the file type for the document. Press a or b to choose File Type.
12
234
Network Scanning (For models with built-in network support) r Press to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B/W documents.
Note
If you are using the scanner glass of the machine, choose the document size.
• Press a or b to choose Glass Scan Size.
• Choose the document size you want.
s Press a or b to choose Passive Mode.
You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. By default this setting is ON.
t Press to choose On or Off.
u Press a or b to choose Port Number.
You can change the port number used to access the FTP server. The default for this setting is port 21.
In most cases these two settings can remain as default.
v Enter the port number.
Press OK. w Choose the file name you want to use for the scanned document. You can choose from seven preset and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, BRNxxxxxxxxxxxx098765.pdf). You can also manually enter a File Name up to 15 characters.
Press a or b to choose File Name.
x Press a or b to choose the file name you want to use.
Press OK.
Creating a user defined File Name
In addition to the seven present file names you can store two user defined file names that can be used for creating an FTP Server Profile.
a Press MENU.
b Press a or b to choose Network.
c Press a or b to choose Scan to FTP.
d Press a or b to choose File Name1 or File Name2.
e Enter a file name you want to use. A maximum of 15 characters can be entered for each of the user defined names.
Press OK.
12 12
235
Network Scanning (For models with built-in network support)
Scan to FTP using FTP Server Profiles
12 a Load your document.
b Press the (Scan) key.
c Press Scan to FTP.
d Press a or b to choose one of the FTP server profiles listed.
If the Scan to FTP profile is complete, press Black Start or Color Start and go to k.
If the Scan to FTP profile is not complete, for instance, the login account name and password are missing or the quality or file type are not chosen, you will be prompted to enter any missing information in the following steps.
e Choose one of the options below:
Press to choose Color 150 dpi, Color 300 dpi or Color 600 dpi and go to f.
Press to choose B/W 200 dpi or B/W 200x100 dpi and go to g.
f
Press to choose PDF or JPEG for color or gray scale documents and go to h.
g
Press to choose PDF or TIFF for B/W documents and go to h.
Note
If you are using the scanner glass of the machine, choose the document size.
h Enter the username.
Press OK.
i Enter the password.
Press OK.
j Press Black Start or Color Start.
k The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process.
If you are using the scanner glass, the LCD displays Next Page?. Press Yes or No.
12
236
Network Scanning (For models with built-in network support)
Scan to FTP Manual Method
a Load your document.
b Press the (Scan) key.
c Press Scan to FTP.
d Press a or b to choose <Manual>.
Note
If there is no FTP Profile configured, skip d and go to e.
e Press to choose Name for the FTP host address or IP Address for the FTP IP address.
f Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK.
g Enter the destination folder (for example /brother/abc/, up to 60 characters).
Press OK.
h Enter the username.
Press OK.
i Enter the password.
Press OK.
j Press d or c to choose Quality.
Press to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or
B/W 200x100 dpi.
k Press d or c to choose File Type.
Press to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B/W documents.
Note
If you are using the scanner glass of the machine, choose the document size.
• Press d or c to choose Glass Scan Size.
• Choose the document size you want.
l Do one of the following:
If you want to start scanning, press Black Start or Color Start and go to m.
If you want to change the file name, go to n.
m Press d or c to choose File Name.
Press a or b to choose a file name you want to use. Press Black Start or Color Start and go to o.
Note
If you want to change the file name manually, go to n.
12
12
237
Network Scanning (For models with built-in network support) n Press a or b to choose <Manual>.
Enter the file name you want to use (up to 15 characters) and press OK. Press Black Start or Color Start
o The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process.
If you are using the scanner glass, the LCD displays Next Page?. Press Yes or No.
Note
username is entered incorrectly then the LCD will show Authenticate Err, please start the process
How to set a new default for Scan to FTP
You can set your own default settings for Quality, File Type, Glass Scan Size and File Name.
12
Setting the new default
a Press the (Scan) key.
b Press Scan to FTP.
c Press a or b to choose <Manual>.
Note
If there is no FTP Profile configured, skip c and go to d.
d Press to choose Name for the FTP host address or IP Address for the FTP IP address.
e Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK.
f Enter the destination folder (for example /brother/abc/, up to 60 characters).
Press OK.
g Enter the username.
Press OK.
h Enter the password.
Press OK.
i Press and choose your new setting. Repeat this step for each setting you want to change.
j After changing the last setting, press d or c to choose Set New Default.
k Press Yes.
12
12
238
Network Scanning (For models with built-in network support)
Factory reset
You can reset Quality, File Type, Glass Scan Size and File Name to the factory settings.
a Press the (Scan) key.
b Press Scan to FTP.
c Press a or b to choose <Manual>.
Note
If there is no FTP Profile configured, skip c and go to d.
d Press to choose Name for the FTP host address or IP Address for the FTP IP address.
e Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189).
Press OK.
f Enter the destination folder (for example /brother/abc/, up to 60 characters).
Press OK.
g Enter the username.
Press OK.
h Enter the password.
Press OK.
i Press d or c to choose Factory Reset.
j Press Yes.
k Press Stop/Exit.
12
12
239
Network Scanning (For models with built-in network support)
Entering Text
12
For MFC-5890CN and MFC-6490CW
When you are setting certain menu selections, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.
By pressing the proper number key repeatedly, you can access the character you want.
12
For setting an E-mail address, Scan to FTP menu options and E-mail/IFAX menu
12
Press Key
2
3
4
5
6
7
8
9 one time
A
D
G
J
M
P
T
W two times three times four times
B
E
C
F
2
3
H
K
N
I
L
O
4
5
6
Q
U
X
R
V
Y
S
8
Z
Press Shift + 3 to change between upper case and lower case.
Putting spaces
To enter a space in a fax number, press c once between numbers. To enter a space in a name, press c twice between characters.
12
Making corrections
If you entered a letter incorrectly and want to change it, press d to move the cursor under the incorrect character, press Clear/Back. Re-enter the correct character. You can also back up and insert letters.
12
12
Repeating letters
If you need to enter a letter that is on the same key as the letter before, press c to move the cursor to the right before you press the key again.
12
Special characters and symbols
Press l, # or 0, and then press d or c to move the cursor under the special character or symbol you want.
Then press OK to choose it. The symbols and characters below will appear depending on your menu selection.
12
Press l for
Press # for
Press 0 for
(space) ! ” # $ % & ’ ( ) + , - . /
: ; < = > ? @ [ ] ^ _
0 \ { | } ˜
240
Network Scanning (For models with built-in network support)
For MFC-6890CDW
When you are setting certain menu selections, you may need to enter text into the machine. Press to choose numbers, letters or special characters. Up to four letters are assigned to each button on the LCD.
By pressing the correct button repeatedly, you can access the character you want.
12
OK
Inserting spaces
To enter a space, press to choose special characters, then press the space button or .
Note
The characters available may differ depending on your country.
Making corrections
If you entered an incorrect letter and want to change it, use the arrow buttons to move the cursor under the incorrect character. Then press . Re-enter the correct character. You can also insert letters by moving the cursor and entering a character.
12
12
Repeating letters
If you need to enter a letter that is on the same button as the letter before it, press d or c to move the cursor to the right before you press the same button again.
12
12
241
13
Remote Setup & PhotoCapture Center
®
13
Remote Setup
(Not available for DCP models, MFC-250C and MFC-290C)
The Remote Setup application lets you configure many machine settings from a Macintosh ® application.
When you access this application, the settings on your machine will be downloaded automatically to your
Macintosh
®
and displayed on your Macintosh directly to the machine.
®
screen. If you change the settings, you can upload them
Note
The Remote Setup application icon is in Macintosh HD/Library/Printers/Brother/Utilities.
13
OK
Lets you start uploading data to the machine and exit the Remote Setup application. If an error message is displayed, enter the correct data again and then click OK.
Cancel
Lets you exit the Remote Setup application without uploading data to the machine.
Apply
Lets you upload data to the machine without exiting the Remote Setup application.
Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.
Export
Lets you save the current configuration setting to a file.
Import
Lets you read the setting from a file.
13
242
Remote Setup & PhotoCapture Center
®
Note
• You can use the Export and Import buttons to save Quick-Dial or all your settings for your machine.
• If you need to change the machine that was registered to your Macintosh
®
during the installation of
MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine. Open the Device Selector and choose the new machine. (For network users only)
243
13
Remote Setup & PhotoCapture Center
®
PhotoCapture Center
®
You can access a USB Flash memory drive or a memory card installed in the machine from a Macintosh
®
.
CAUTION
DO NOT start your Macintosh
®
with a USB Flash memory drive or a memory card installed in the media drive of the machine. You could lose your data or damage the media.
13
Note
• The PhotoCapture Center
®
will read only the media that was put in first.
• DCP-165C and MFC-290C do not support CompactFlash ® .
• MFC-250C does not support CompactFlash
®
, Memory Stick™, Memory Stick PRO™, SecureDigital or xD-Picture Card™.
• While the machine is printing from the PhotoCapture Center ® , your Macintosh ® cannot access the
PhotoCapture Center
®
for any other operation.
For USB cable users
13 a Put a USB Flash memory drive, CompactFlash
or xD-Picture Card™
The Removable Disk icon appears on the Desktop.
1
2
3
4
This product also supports CompactFlash
®
type1.
MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read.
This product supports SecureDigital High Capacity.
This product supports xD-Picture Card™ Type M / Type M + / Type H (Large Capacity).
Note
If you create a name for the volume level of the USB Flash memory drive or memory card, the name appears instead of “Removable Disk”.
b Double-click the Removable Disk icon. The files and folders on the USB Flash memory drive or memory card appear on your screen.
13
244
c You can edit a file and save it to another drive on your Macintosh
®
.
Remote Setup & PhotoCapture Center
® d Quit all applications that are running stored data on the USB Flash memory drive or memory card and drag the Removable Disk icon into the Trash icon before you remove the memory card from the machine.
CAUTION
DO NOT unplug the power cord, USB cable or remove a USB Flash memory drive, CompactFlash
®
,
Memory Stick™, Memory Stick PRO™, SecureDigital or xD-Picture Card™ from the machine while it is reading it (when the data.
(Photo Capture) key is flashing). You could lose your data or damage the
If you take out the memory card while the Photo Capture key is flashing, you must restart your Macintosh
® before putting the same media back into the machine. If you do not restart your Macintosh
®
, the data on your media may be destroyed.
13
245
Remote Setup & PhotoCapture Center
®
For network users (For models with built-in network support)
13 a Put a USB Flash memory drive, CompactFlash
® 1 , Memory Stick™ 2 , Memory Stick PRO™ 2 ,
or xD-Picture Card™
1
2
3
4
This product also supports CompactFlash ® type1.
MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read.
This product supports SecureDigital High Capacity.
This product supports xD-Picture Card™ Type M / Type M
+
/ Type H (Large Capacity).
b Launch any FTP software or any web browser in which FTP is supported. (e.g. Safari, Internet Explorer
®
)
Your browser software accesses the memory card using the FTP protocol and the network Host Name of the machine. In the address bar, enter ftp://XXX.XXX.XXX.XXX (where XXX.XXX.XXX.XXX is the IP address of your Brother machine).
Your browser software appears and a list of file names on your memory card is shown.
c Click the name of the file you want to see.
Note
Using certain characters or symbols in a file name on the USB Flash memory or memory card may cause a problem accessing the file. We recommend to only use combinations of the following characters in a file name.
1234567890
ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz
! # $ % & ‘ ( ) - , @ ^ _ ’ { } ˜
When you take out a USB Flash memory drive or memory card, do the following to prevent damage to the memory card:
13 a Close the browser.
b Wait until the (Photo Capture) key stops blinking before taking out the memory card.
13
CAUTION
DO NOT unplug the power cord, USB cable or remove a USB Flash memory drive, CompactFlash
®
,
Memory Stick™, Memory Stick PRO™, SecureDigital or xD-Picture Card™ from the machine while it is reading it (when the data.
(Photo Capture) key is flashing). You could lose your data or damage the
If you take out the memory card while the Photo Capture key is flashing, you must restart your Macintosh ® before putting the same media back into the machine. If you do not restart your Macintosh ® , the data on your media may be destroyed.
246
A
Index
C
ControlCenter2
Macintosh
®
.......................................................... 196
ControlCenter3
Windows
®
.............................................................. 69
D
Device Selector
...................................... 176
,
Drivers
Macintosh
®
Brother Ink driver
.............................................. 158
TWAIN
.............................................................. 176
Windows
®
Brother printer driver
.........................................2
TWAIN
................................................................ 37
WIA
..................................................................... 44
F
FaceFilter Studio
.................................................30
FAX (PC-FAX)
Macintosh
® sending
.....................................................170
Windows
®
............................................................ 129
address book
.................................................... 136
cover page
........................................................ 131
facsimile style
................................................... 132
group
................................................................. 138
receiving
........................................................... 143
sending
............................................................. 130
simple style
....................................................... 133
P
PaperPort™ (Windows
®
)
............................. 65 ,
exporting
................................................................ 68
importing
................................................................ 68
PhotoCapture Center
®
Macintosh
®
.......................................................... 244
Windows
®
............................................................ 148
Presto! PageManager (Macintosh
®
)
Macintosh
®
Brother Ink driver
.............................................. 158
Windows
®
Brother printer driver
............................................. 6
R
Remote Setup
Macintosh
Windows
®
®
.......................................................... 242
............................................................ 127
S
Scan
Macintosh
®
Network
............................................................. 214
OCR
.................................................................. 193
Presto! PageManager ...............................184
Resolution
......................................................... 178
Scan key
...................................................182
TWAIN compliant
.............................................. 176
Windows
®
Network
............................................................... 96
Resolution
........................................................... 40
Scan key
.....................................................54
TWAIN Compliant
............................................... 37
WIA Compliant
.................................................... 44
Status Monitor
Macintosh
Windows
®
®
.......................................................... 157
................................................................ 4
T
Text entering
........................................................125
special characters
........................................125
A
247
Brother International Corporation
100 Somerset Corporate Boulevard P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web http://www.brother.com
These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries. Using USA or CANADA models overseas is at your own risk and may void your warranty.
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Key Features
- Home & office Inkjet Colour printing
- 6000 x 1200 DPI
- 33 ppm
- Mono copying Colour scanning Colour faxing
- USB port Wi-Fi
- Internal memory: 48 MB
- 8.5 kg