Brother 990cw All in One Printer User`s guide

USER’S GUIDE

MFC-790CW

MFC-990CW

Version A

UK/IRE/GEN/SAF

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-790CW and MFC-990CW

(Circle your model number)

Serial Number:

1

Date of Purchase:

Place of Purchase:

1

The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

may serve as confirmation of the purchase date of your product should you lose your receipt; and

may support an insurance claim by you in the event of product loss covered by insurance.

© 2008 Brother Industries, Ltd.

Approval Information and Compilation and

Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE

FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

i

ii

EC Declaration of Conformity under the R & TTE

Directive

Table of Contents

Section I General

1

2

3

General Information 2

Using the documentation....................................................................................... 2

Symbols and conventions used in the documentation .................................... 2

Accessing the Software User’s Guide and Network User’s Guide ........................2

Viewing Documentation...................................................................................2

Accessing Brother Support (For Windows

®

) ......................................................... 5

Control panel overview ..........................................................................................6

LCD screen indications....................................................................................8

Basic Operations .............................................................................................9

Loading paper and documents 10

Loading paper and other print media...................................................................10

Loading envelopes and post cards................................................................12

Loading photo paper......................................................................................14

Removing small printouts from the machine .................................................15

Printable area ................................................................................................16

Acceptable paper and other print media.............................................................. 17

Recommended print media ...........................................................................17

Handling and using print media ..................................................................... 17

Choosing the right print media.......................................................................19

Loading documents .............................................................................................21

Using the ADF ...............................................................................................21

Using the scanner glass ................................................................................21

Scannable area .............................................................................................22

General setup 23

Power Save mode ...............................................................................................23

Putting your machine in Power Save mode...................................................23

Bringing your machine out of Power Save mode ..........................................23

Power Save setting........................................................................................23

Mode Timer.......................................................................................................... 25

Paper settings......................................................................................................25

Paper Type ....................................................................................................25

Paper Size .....................................................................................................26

Volume Settings................................................................................................... 26

Ring Volume ..................................................................................................26

Beeper Volume..............................................................................................27

Speaker Volume ............................................................................................ 27

Automatic Daylight Savings Time........................................................................28

Sleep Mode .........................................................................................................28

LCD screen.......................................................................................................... 29

LCD Contrast.................................................................................................29

Setting the backlight brightness..................................................................... 29

Setting the Dim Timer for the backlight ........................................................29

iii

4 Security features 30

Memory Security..................................................................................................30

Setting and changing the memory security password ...................................30

Turning the memory security on/off ...............................................................31

Section II Fax

5

6

Sending a Fax 34

Entering Fax mode ..............................................................................................34

Faxing from the ADF ....................................................................................34

Faxing from the scanner glass ......................................................................35

Faxing Letter size documents from the scanner glass ..................................35

Colour fax transmission .................................................................................35

How to preview an outgoing fax ....................................................................36

Cancelling a fax in progress ..........................................................................36

Broadcasting (Monochrome only)........................................................................37

Cancelling a Broadcast in progress...............................................................37

Additional sending operations..............................................................................38

Sending faxes using multiple settings ...........................................................38

Contrast .........................................................................................................38

Changing fax resolution.................................................................................39

Dual access (Monochrome only) ...................................................................39

Real time transmission ..................................................................................39

Overseas Mode .............................................................................................40

Delayed Faxing (Monochrome only)..............................................................40

Delayed Batch Transmission (Monochrome only) .........................................40

Checking and cancelling waiting jobs ............................................................40

Setting your changes as a new default..........................................................41

Restoring all settings to the factory settings ..................................................41

Sending a fax manually .................................................................................41

Sending a fax at the end of a conversation ...................................................41

Out of Memory message ...............................................................................42

Receiving a Fax 43

Receive modes ....................................................................................................43

Choose the Receive Mode ..................................................................................43

Using receive modes ...........................................................................................45

Fax only .........................................................................................................45

Fax/Tel...........................................................................................................45

Manual...........................................................................................................45

TAD ...............................................................................................................45

Receive mode settings ........................................................................................46

Ring Delay .....................................................................................................46

F/T Ring Time (Fax/Tel mode only)...............................................................46

Fax Detect .....................................................................................................47

iv

7

Memory Receive (Monochrome only)..................................................................48

Fax Forwarding..............................................................................................48

Fax Storage ................................................................................................... 48

PC Fax Receive.............................................................................................49

Turning off Memory Receive Operations....................................................... 50

Changing Memory Receive Operations.........................................................50

Fax Preview (Monochrome only) .........................................................................51

How to preview a received fax.......................................................................51

Turning off Fax Preview.................................................................................53

Additional receiving operations............................................................................53

Printing a reduced incoming fax ....................................................................53

Receiving a fax at the end of a conversation (MFC-790CW only).................53

Out of Paper Reception .................................................................................54

Printing a fax from the memory ..................................................................... 54

Remote Retrieval.................................................................................................54

Setting a Remote Access Code..................................................................... 54

Using your Remote Access Code..................................................................55

Remote Fax commands ................................................................................56

Retrieving fax messages ...............................................................................57

Changing your Fax Forwarding number ........................................................57

Telephone and External devices 58

Voice operations ..................................................................................................58

Making a telephone call.................................................................................58

Answering calls with the Speaker Phone ......................................................58

Mute...............................................................................................................58

Tone or Pulse ................................................................................................59

Fax/Tel mode ................................................................................................59

Fax/Tel mode in Power Save condition .........................................................59

Telephone services..............................................................................................60

Caller ID (U.K. and Ireland only)....................................................................60

Setting the Telephone Line Type...................................................................60

BT Call Sign (U.K. only).................................................................................61

Connecting an external TAD (telephone answering device)................................62

Connections................................................................................................... 62

Recording outgoing message (OGM) on an external TAD............................62

Multi-line connections (PBX) .........................................................................63

External and extension telephones......................................................................63

Connecting an external or extension telephone ............................................63

Operation from extension telephones............................................................64

Using extension telephones (U.K. only) ........................................................64

Using a cordless external telephone (MFC-790CW only) .............................65

Using remote codes.......................................................................................65

v

vi

8

9

Dialling and storing numbers 67

How to Dial ..........................................................................................................67

Manual dialling...............................................................................................67

Speed Dialling ...............................................................................................67

Fax Redial .....................................................................................................67

Outgoing Call history .....................................................................................68

Caller ID history .............................................................................................68

Storing numbers ..................................................................................................69

Storing a pause .............................................................................................69

Storing Speed Dial numbers..........................................................................69

Storing Speed Dial numbers from Outgoing Calls.........................................70

Storing Speed Dial numbers from the Caller ID history.................................70

Changing Speed Dial names or numbers......................................................71

Setting up groups for broadcasting................................................................72

Combining Quick Dial numbers .....................................................................73

Digital TAD 75

TAD-Mode for internal TAD .................................................................................75

Setting up the TAD ........................................................................................75

Outgoing message (OGM) ............................................................................75

Fax/Tel OGM (Announcement) .....................................................................76

Activating TAD mode.....................................................................................76

Managing your messages....................................................................................77

Message indicator .........................................................................................77

Playing voice messages ................................................................................77

Erasing incoming messages..........................................................................77

Additional TAD operations ...................................................................................78

Setting the maximum time for incoming messages .......................................78

Setting toll saver ............................................................................................78

ICM Recording Monitor..................................................................................78

Recording a conversation (MFC-790CW only) ..............................................79

10 Printing Reports 80

Fax reports...........................................................................................................80

Transmission Verification Report...................................................................80

Fax Journal (activity report) ...........................................................................81

Reports ................................................................................................................81

How to print a report ......................................................................................81

11 Polling 82

Polling overview...................................................................................................82

Polling receive .....................................................................................................82

Setup to receive polling .................................................................................82

Setup to receive polling with secure code .....................................................82

Setup to receive delayed polling....................................................................83

Sequential polling (Monochrome only) ..........................................................83

Cancelling a Sequential Polling Job ....................................................................83

Polled transmit (Monochrome only)..................................................................... 84

Setup for polled transmit................................................................................84

Setup for polled transmit with secure code....................................................84

Section III Copy

12 Making copies 86

How to copy .........................................................................................................86

Entering Copy mode......................................................................................86

Making a single copy ..................................................................................... 86

Making multiple copies ..................................................................................86

Stop copying..................................................................................................86

Copy settings .......................................................................................................87

Changing copy speed and quality .................................................................87

Enlarging or reducing the image copied ........................................................88

Making N in 1 copies or a poster (Page Layout) ...........................................89

Sorting copies using the ADF ........................................................................90

Adjusting Brightness and Contrast ................................................................90

Paper Options................................................................................................90

Book Copy .....................................................................................................91

Watermark Copy............................................................................................ 91

Setting your favourites...................................................................................92

‘Out of Memory’ message....................................................................................93

Section IV Direct Photo Printing

13 Printing photos from a memory card or USB Flash memory drive 96

PhotoCapture Center™ Operations..................................................................... 96

Printing from a memory card or USB Flash memory drive without a PC.......96

Scanning to a memory card or USB Flash memory drive without a PC ........96

Using PhotoCapture Center™ from your computer.......................................96

Using a memory card or USB Flash memory drive .......................................96

Memory cards or USB Flash memory drive folder structure..........................97

Getting started .....................................................................................................98

Entering PhotoCapture mode ........................................................................98

Print Images.........................................................................................................99

View Photos................................................................................................... 99

Print Index (Thumbnails) ...............................................................................99

Printing Photos ............................................................................................100

Enhance Photos .......................................................................................... 101

DPOF printing..............................................................................................102

vii

PhotoCapture Center™ print settings................................................................103

Print Speed and Quality...............................................................................104

Paper options ..............................................................................................104

Adjusting Brightness, Contrast and Colour..................................................105

Cropping ......................................................................................................107

Borderless printing.......................................................................................107

Date Print.....................................................................................................107

Setting your changes as a new default........................................................108

Restoring all settings to the factory settings ................................................108

Scan to a memory card or USB Flash memory drive ........................................108

Entering Scan mode ....................................................................................108

How to scan to a memory card or USB Flash memory drive.......................109

How to change the file name .......................................................................110

How to set a new default .............................................................................110

How to reset to factory settings ...................................................................110

Understanding the Error Messages ...................................................................111

14 Printing photos from a camera 112

Printing photos directly from a PictBridge camera.............................................112

PictBridge requirements ..............................................................................112

Setting your digital camera ..........................................................................112

Printing Images............................................................................................113

DPOF printing..............................................................................................113

Printing photos directly from a digital camera (without PictBridge)....................114

Printing Images............................................................................................114


15 Wireless photo printing (MFC-990CW only) 116

Printing photos with Bluetooth

®

wireless technology.........................................116

The requirements for using Bluetooth

®

wireless technology .......................116

Set up your machine..........................................................................................117

Enable your Bluetooth

®

wireless technology...............................................117

Pass key ......................................................................................................117

Communication Mode..................................................................................117

Device Address ...........................................................................................118

Device Name ...............................................................................................118

Print settings ......................................................................................................118

Print Quality .................................................................................................118

Paper Type ..................................................................................................118

Paper Size ...................................................................................................119

Borderless ...................................................................................................119

Date Print.....................................................................................................119

Restoring all settings to the factory settings ................................................119


Section V Software

16 Software and Network features 122

viii

Section VI Appendixes

A

B

C

Safety and Legal 124

Choosing a location ...........................................................................................124

To use the machine safely.................................................................................125

Important safety instructions........................................................................129

IMPORTANT - For your safety ....................................................................130

LAN connection ...........................................................................................130

Radio interference .......................................................................................131

EU Directive 2002/96/EC and EN50419......................................................131

EU Directive 2006/66/EC - Removing or Replacing the Battery.................. 131

International ENERGY STAR

®

Compliance Statement ..............................131

Legal limitations for copying ..............................................................................132

Trademarks........................................................................................................ 133

Troubleshooting and Routine Maintenance 134

Troubleshooting ................................................................................................134

If you are having difficulty with your machine .............................................. 134

Dial Tone detection......................................................................................141

Telephone line interference .........................................................................141

Error and Maintenance messages.....................................................................142

Error animation ............................................................................................147

Transferring your faxes or Fax Journal report .............................................147

Document jam .............................................................................................149

Printer jam or paper jam ..............................................................................150

Routine maintenance.........................................................................................152

Replacing the ink cartridges ........................................................................152

Cleaning the outside of the machine ...........................................................154

Cleaning the scanner glass .........................................................................155

Cleaning the machine’s printer platen .........................................................156

Cleaning the paper pick-up roller.................................................................156

Cleaning the print head ...............................................................................157

Checking the print quality ............................................................................157

Checking the print alignment .......................................................................158

Checking the ink volume .............................................................................159

Uninstalling and installing the handset and handset cradle

(MFC-790CW only)..................................................................................159

Machine Information .......................................................................................... 161

Checking the serial number.........................................................................161

Packing and shipping the machine....................................................................161

Menu and Features 164

On-screen programming....................................................................................164

Menu table...................................................................................................164

Memory storage...........................................................................................164

Mode and menu keys ........................................................................................164

Menu table...................................................................................................165

Entering Text ...............................................................................................186

ix

x

D

E

F

Specifications 187

General ..............................................................................................................187

Print media.........................................................................................................189

Fax.....................................................................................................................190

Digital TAD.........................................................................................................192

Digital Cordless Handset (MFC-990CW only) ...................................................193

Cordless handset (BCL-D70) ......................................................................193

Battery .........................................................................................................193

Copy ..................................................................................................................194

PhotoCapture Center™ .....................................................................................195

PictBridge ..........................................................................................................196

Bluetooth

®

wireless technology (MFC-990CW only) .........................................197

Scanner .............................................................................................................198

Printer ................................................................................................................199

Interfaces ...........................................................................................................200

Computer requirements .....................................................................................201

Consumable items .............................................................................................202

Network (LAN) ...................................................................................................203

Wireless one-push configuration .................................................................204

Glossary 205

Index 209

Section I

General

General Information

Loading paper and documents

General setup

Security features

2

10

23

30

I

2

1

General Information

Using the documentation

Thank you for buying a Brother machine!

Reading the documentation will help you make the most of your machine.

1

Symbols and conventions used in the documentation

The following symbols and conventions are used throughout the documentation.

1

Bold

Italics

Courier

New

Bold typeface identifies specific buttons on the machine’s control panel, or on the computer screen.

Italicized typeface emphasizes an important point or refers you to a related topic.

Text in Courier New font identifies messages on the

LCD of the machine.

Warnings tell you what to do to prevent possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Electrical Hazard icons alert you to possible electrical shock.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Accessing the

Software User’s Guide and Network User’s

Guide

1

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer,

Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s

Guide and Network User’s Guide that are on the CD-ROM.

Viewing Documentation

1


(For Windows

®

)

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where

XXXX is your model name) from the programs group, and then choose

User’s Guides in HTML format.

If you have not installed the software, you can find the documentation by following the instructions below:

1

a

Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

b

If the model name screen appears, click your model name.

1

c

If the language screen appears, click your language. The CD-ROM Main

Menu will appear.

Note

If this window does not appear, use

Windows

®

Explorer to run the start.exe program from the root directory of the

Brother CD-ROM.

d

Click Documentation.

e

Click the documentation you want to read.

HTML documents: Software

User’s Guide and Network User’s

Guide in HTML format.

This format is recommended for viewing on your computer.

PDF documents: User’s Guide for stand-alone operations, Software

User’s Guide and Network User’s

Guide in PDF format.

This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and

PDF Reader software are required.)

General Information

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

1

Scanning (For Windows

®

2000

Professional/Windows

®

XP and

Windows Vista

®

)

ControlCenter3 (For Windows

®

2000

Professional/Windows

®

XP and

Windows Vista

®

)

Network Scanning

ScanSoft™ PaperPort™ 11SE with OCR

How-to-Guides

The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be viewed from the Help selection in the

ScanSoft™ PaperPort™ 11SE application.

How to find Network setup instructions

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports

SecureEasySetup™, Wi-Fi Protected

Setup™ or AOSS™, follow the steps in the

Quick Setup Guide. For more information about network setup please see the Network

User's Guide.

1

1

3

4

Chapter 1


(For Macintosh

®

)

a

Turn on your Macintosh

®

. Insert the

Brother CD-ROM into your CD-ROM drive. The following window will appear.

1

b c

Double-click the Documentation icon.

Double-click your language folder.

d

Double-click top.html to view the

Software User's Guide and Network

User's Guide in HTML format.

e

Click the documentation you want to read:


Network User’s Guide

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:


1

Scanning (For Mac OS

® greater)

X 10.2.4 or

ControlCenter2 (For Mac OS

®

X 10.2.4 or greater)

Network Scanning (For Mac OS

®

X 10.2.4 or greater)

Presto! PageManager User’s Guide

The complete Presto! PageManager

User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

How to find Network setup instructions

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports

SecureEasySetup™, Wi-Fi Protected

Setup™ or AOSS™, follow the steps in the

Quick Setup Guide. For more information about network setup please see the Network

User's Guide.

1

Accessing Brother

Support

(For Windows

®

)

You can find all the contacts you will need, such as Web support (Brother Solutions

Center).

Click Brother Support on the Main Menu.

The following screen will appear:

1

To access our website

(http://www.brother.com), click Brother

Home Page.

For the latest news and product support information (http://solutions.brother.com), click Brother Solutions Center.

To visit our website for original Brother

Supplies

(http://www.brother.com/original/), click

Supplies Information.

To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/) for FREE photo projects and printable downloads, click Brother

CreativeCenter.

To return to the main page, click Back or if you have finished, click Exit.

General Information

1

5

Chapter 1

Control panel overview

MFC-790CW

1

2

4

5

History

TAD

01

Fax

Preview

01

MENU

Speed Dial

1

1

MFC-990CW

1

2

3

4

5

History

TAD

01

Fax

Preview

01

MENU

Speed Dial

1

3

Note

Most of the illustrations in this User’s Guide show the MFC-790CW.

1 Power Save

Lets you put the machine into Power Save mode.

2 TAD keys:

Digital TAD

Turns the Telephone Answering Device

(TAD) on or off. Will also flash if you have new messages.

Play/Record (MFC-790CW)

Plays voice messages stored in the memory. Will also let you record telephone calls.

Play (MFC-990CW)

Plays voice messages stored in memory.

Erase/Mute (MFC-790CW)

Deletes voice messages. Also, puts the current phone call on hold.

Erase (MFC-990CW)

Deletes voice messages.

6

General Information

6

8

5

History

TAD

New Fax

01

Fax

Preview

01 01

MENU

Speed Dial

5

History

TAD

01

Fax

Preview

01

MENU

Speed Dial

6

7

9

8

3 Fax and telephone keys

Speaker Phone

Lets you speak to another party without lifting the handset.

R

Use this key to gain access to an outside line, or transfer a call to another extension when it is connected to a PBX.

Mute/Intercom (MFC-990CW only)

Puts the current phone call on hold.

Also, press this key to speak on the intercom or to transfer an incoming call to the cordless handset.

7

9

Redial (MFC-790CW)

Redials the last 30 numbers called.

Pause (MFC-790CW)

Inserts a pause when dialling numbers.

This function transfers to the touchscreen during some operations.

Redial/Pause (MFC-990CW)

Redials the last 30 numbers called. It also inserts a pause when programming quick dial numbers.

7

1

Chapter 1

4 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. This function transfers to the touchscreen during some operations.

The # key lets you temporarily switch the dialling mode during a telephone call from

Pulse to Tone.

5 LCD (liquid crystal display)

This is a Touchscreen LCD. You can access the menus and options by pressing buttons displayed on the screen.

Also, you can adjust the angle of the display by lifting it.

6 Mode keys:

Fax

Lets you access Fax mode.

Scan

Lets you access Scan mode.

Copy

Lets you access Copy mode.

Photo Capture

Lets you access PhotoCapture Center™ mode.

7 Microphone

Picks up your voice when you speak to another party using Speaker Phone.

8 Stop/Exit

Stops an operation or exits from a menu.

9 Start keys:

Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the

ControlCenter software).

Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono depending on the scanning setting in the

ControlCenter software).

LCD screen indications

The LCD shows the current machine status when the machine is idle.

12 1 2

3

TAD

New Fax

01

Fax

Preview

01 01

MENU

Speed Dial History

11 10 9 8 7 6 5

1 Wireless Status

A four level indicator shows the current wireless signal strength if you are using a wireless connection.

0 Max

2 Memory Status

Lets you see the available memory in the machine.

3 Current Receive Mode

Lets you see the current receive mode.

Fax (Fax only)

F/T (Fax/Tel)

Mnl (Manual)

TAD (Msg Ctr)

4 Ink indicator

Lets you see the available ink volume.

Also, lets you access the Ink menu.

5 Speed Dial

Lets you search the number you want to fax/dial.

6 MENU

Lets you access the main menu.

7 Faxes in memory

Shows how many received faxes are in the memory.

8 Fax Preview

Lets you preview received faxes.

4

1

8

9 New Fax(es)

When Fax Preview is set to On, you can see how many new faxes you have received.

10 Voice messages in the machine’s memory

Shows how many received voice messages are in the memory.

11 History

Lets you view a list of outgoing calls and the caller ID history.

Also, lets you fax or call the number you have chosen from the lists.

12 Warning icon

Appears when there is an error or maintenance message; press the Warning icon to view it, and then press screen.

to return to the Ready

General Information

Basic Operations

To operate the Touchscreen use your finger to press the MENU or option button directly on the LCD screen. To display and access all the screen menus or options in a setting, press a b

or d c to scroll through them.

The following steps show how to change a setting in the machine. In this example the

Sleep mode setting is changed from

30 Mins to 10 Mins.

a

Press MENU.

b

Press a or b to display

General Setup.

1

1

General Setup

Fax

Network c

Press General Setup.

d

Press a or b to display Sleep Mode.

LCD Settings

Sleep Mode 30 Mins e

Press Sleep Mode.

f

Press 10 Mins.

1 Min

3 Mins

10 Mins g

Press Stop/Exit.

2 Mins

5 Mins

9

10

2

Loading paper and documents

2

Loading paper and other print media

Note

To print on 10 x 15 cm or Photo L paper, you must use the photo paper tray. (See

Loading photo paper on page 14.)

a

If the paper support flap is open, close it, and then pull the paper tray completely out of the machine.

2

c

With both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the paper size.

Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.

1

3

2 b

Lift the output paper tray (1).

1

3

Note

When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.

1

d

Fan the stack of paper well to avoid paper jams and misfeeds.

Loading paper and documents f

Gently adjust the paper side guides (1) to the paper with both hands.

Make sure the paper side guides touch the sides of the paper.

1

2

Note

Always make sure that the paper is not curled.

e

Gently put the paper into the paper tray print side down and top edge in first.

Check that the paper is flat in the tray.

g

Close the output paper tray.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

11

Chapter 2 h

Slowly push the paper tray completely into the machine.

i

While holding the paper tray in place, pull out the paper support (1) until it clicks, and then unfold the paper support flap (2).

2

1

Loading envelopes and post cards

About envelopes

Use envelopes that weigh between 80 to

95 g/m

2

.

Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes.

2

CAUTION

DO NOT use any of the following types of envelopes, as they will cause paper feed problems:

• That are of a baggy construction.

• That are embossed (have raised writing on them).

• That have clasps or staples.

• That are pre-printed on the inside.

Glue Double flap

2

Note

Do not use the paper support flap for

Legal paper.

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

12

How to load envelopes and postcards

2

a

Before loading, press the corners and sides of envelopes or postcards to make them as flat as possible.

Note

If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in the paper tray at a time.

Loading paper and documents b

Put envelopes or postcards in the paper tray with the address side down and the leading edge (top of the envelopes) in first. With both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or postcards.

1

2

2

13

Chapter 2

If you have problems when printing on envelopes, try the following suggestions:

2

a

Make sure the flap is either to the side of the envelope or to the back edge of the envelope when printing.

b

Adjust the size and margin in your application.

Loading photo paper

Use the photo paper tray which is located on the top of the output paper tray to print on

Photo (10

× 15 cm) and Photo L size paper.

When you use the photo paper tray, you do not have to take out the paper that is in the tray beneath it.

a

Squeeze the blue photo tray release button (1) using your right index finger and thumb and push the photo tray forward until it clicks into the photo printing position (2).

2

1

2

3

3 Photo Paper Tray b

Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size.

1

2

14

c

Put the photo paper into the photo paper tray and gently adjust the paper side guides to the paper.

Make sure the paper side guides touch the sides of the paper.

Note

• Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

• Always make sure that the paper is not curled or wrinkled.

d

When you have finished printing photos return the photo paper tray to the normal printing position.

1

Squeeze the blue photo tray release button (1) using your right index finger and thumb and pull the photo tray backward until it clicks (2).

Loading paper and documents

Removing small printouts from the machine

When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.

2

2

2

15

Chapter 2

Printable area

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on.

(See Printing for Windows

®

or Printing and Faxing for Macintosh

®

in the Software User’s Guide on the CD-ROM.)

2

Cut Sheet Paper

3

1

4

Envelopes

1

3 4

2

Cut Sheet

Envelopes

Top (1)

3 mm

12 mm

Bottom (2)

3 mm

24 mm

Note

The Borderless feature is not available for envelopes.

Left (3)

3 mm

3 mm

2

Right (4)

3 mm

3 mm

16

Acceptable paper and other print media

2

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

When you print on inkjet paper (coated paper), transparencies and photo paper, be sure to choose the correct print media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu. (See

Paper Type on page 25.)

When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

When you use transparencies or photo paper, remove each sheet at once to prevent smudging or paper jams.

Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.


Recommended print media

To get the best print quality, we suggest using

Brother paper. (See table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using ‘3M Transparency

Film’ when you print on transparencies.

2

Brother paper

Paper Type

A4 Plain

A4 Glossy Photo

A4 Inkjet (Matte)

Item

BP60PA

BP71GA4

BP60MA

10 x 15 cm Glossy Photo BP71GP

2

Handling and using print media

Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Avoid touching the shiny (coated) side of photo paper. Load photo paper with the shiny side facing down.

Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality.

Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

You can only print on both sides of the paper with PC printing. See Printing for

Windows

®

in the Software User’s Guide on the CD-ROM.

2

17

Chapter 2

Improper Setup

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped paper

1

1

1 2 mm or greater

• Extremely shiny or highly textured paper

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

Paper capacity of the output paper tray

Up to 50 sheets of 80 g/m

2

A4 paper.

Transparencies or photo paper must be picked up from the output paper tray one page at a time to avoid smudging.

2

18


Choosing the right print media

2

Paper type and size for each operation

Paper Type Paper Size

Cut Sheet

Cards

Letter

A4

215.9

× 279.4 mm (8 1/2 × 11 in.) Yes

210

× 297 mm (8.3 × 11.7 in.)

Yes

Legal 215.9

× 355.6 mm (8 1/2 × 14 in.) Yes

Executive 184

× 267 mm (7 1/4 × 10 1/2 in.) –

JIS B5

A5

A6

Photo

182

× 257 mm (7.2 × 10.1 in.)

148

× 210 mm (5.8 × 8.3 in.)

105

× 148 mm (4.1 × 5.8 in.)

10

× 15 cm (4 × 6 in.)

–

–

–

–

Photo L 89

× 127 mm (3 1/2 × 5 in.)

Photo 2L 13

× 18 cm (5 × 7 in.)

–

–

Envelopes

Index Card 127

× 203 mm (5 × 8 in.)

Postcard 1 100

× 148 mm (3.9 × 5.8 in.)

Postcard 2

(Double)

148

× 200 mm (5.8 × 7.9 in.)

C5

Envelope

162

× 229 mm (6.4 × 9 in.)

DL

Envelope

110

× 220 mm (4.3 × 8.7 in.)

COM-10

Monarch

–

–

–

–

–

105

× 241 mm (4 1/8 × 9 1/2 in.) –

98

× 191 mm (3 7/8 × 7 1/2 in.)

–

105

× 235 mm (4.1 × 9.3 in.)

– JE4

Envelope

Transparencies Letter

A4

215.9

× 279.4 mm (8 1/2 × 11 in.) –

210

× 297 mm (8.3 × 11.7 in.)

–

Usage

Fax

–

–

–

–

–

Yes

–

Yes

–

Copy Photo

Capture

Yes

Yes

Yes

Yes

Yes

–

–

–

–

–

–

Yes

–

–

–

Yes

–

–

–

–

–

–

Yes

Yes

–

–

–

–

–

–

–

Printer

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

2

2

19

Chapter 2

Paper weight, thickness and capacity

Paper Type Weight Thickness

1

2

3

Cut

Sheet

Plain Paper

Inkjet Paper

Glossy Paper

Cards Photo Card

Index Card

Postcard

Envelopes

Transparencies

64 to 120 g/m

2

64 to 200 g/m

2

Up to 220 g/m

2

Up to 220 g/m

2

Up to 120 g/m

2

Up to 200 g/m

2

75 to 95 g/m

2

–

0.08 to 0.15 mm

0.08 to 0.25 mm

Up to 0.25 mm

Up to 0.25 mm

Up to 0.15 mm

Up to 0.25 mm

Up to 0.52 mm

–

Up to 100 sheets of 80 g/m

2

paper.

For Photo 10

×15 cm paper and Photo L paper, use the photo paper tray. (See Loading photo paper on page 14.)

BP71 (260 g/m

2

) paper is especially designed for Brother inkjet machines.

No. of sheets

100

1

20

20

2 3

20

2 3

30

30

10

10

2

20

Loading documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

2

Using the ADF

The ADF can hold up to 15 pages and feeds each sheet individually. Use standard

80 g/m

2

paper and always fan the pages before putting them in the ADF.

2

Recommended environment

2

Temperature:

Humidity:

Paper:

20

° C to 30° C

50% to 70%

80 g/m

2

Document Sizes Supported

Length:

Width:

Weight:

148 to 355.6 mm

148 to 215.9 mm

64 to 90 g/m

2

How to load documents

CAUTION

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

2

2

Make sure documents are completely dry.

Loading paper and documents a

Unfold the ADF Document Output

Support Flap (1).

b

Fan the pages well.

c

Adjust the paper guides to fit the width of your documents.

d

Place your documents, face down, top edge first in the ADF until you feel them touch the feed roller.

2

1

CAUTION

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

Using the scanner glass

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.

2

Document Sizes Supported

2

Length:

Width:

Weight:

Up to 297 mm

Up to 215.9 mm

Up to 2 kg

21

Chapter 2

How to load documents

Note

To use the scanner glass, the ADF must be empty.

a

Lift the document cover.

b

Using the document guidelines on the left and top, put the document face down in the upper left corner of the scanner glass.

2

Scannable area

The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper.

3

4

1

2

2

Usage Document

Size

Fax Letter

A4

Copy Letter

Scan

A4

Letter

A4

Top (1)

Bottom (2)

3 mm

3 mm

3 mm

3 mm

3 mm

3 mm

Left (3)

Right (4)

4 mm

1 mm

3 mm

3 mm

3 mm

3 mm c

Close the document cover.

CAUTION

If you are scanning a book or thick document, DO NOT slam the cover down or press on it.

22

3

General setup

3

Power Save mode

You can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power

Save mode. For further information on receiving faxes in the Power Save condition,

please see the table on page 24. The delayed

faxes that have been set up will be sent. You can even retrieve faxes using Remote

Retrieval if you are away from your machine.

If you want to do other operations, you must take the machine out of Power Save mode.

3

Note

If you have connected an external telephone or TAD, it is always available.

Putting your machine in

Power Save mode

3

a

Press the Power Save key. The LCD will tell you that you cannot use the phone once it is switched off.

Press Yes.

The LCD shows Shutting Down and will stay on for a few seconds before going off.

Bringing your machine out of

Power Save mode

3

a

Press the Power Save key.

The LCD shows the date and time.

Note

• Even if you have put the machine into

Power Save mode, it will periodically clean the print head to preserve print quality.

• If you unplug the AC power cord, no machine operations will be available.

• You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See

Power Save setting on page 23.)

Power Save setting

You can customize the machine's

Power Save key. The factory setting is

Fax Receive:On. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off.

a

Press MENU.

b


General Setup.

c


d


P.Save Setting.

e

Press P.Save Setting.

f

Press Fax Receive:Off or

Fax Receive:On.

(MFC-790CW) Go to step h.

(MFC-990CW) If you choose

Fax Receive:On, go to step g.

If you choose Fax Receive:Off,

go to step h.

g

Press Ring Tone:On.

Make sure you set the Ring Volume to

Low, Med or High. (See Ring Volume on page 26.)

h


Note

If you choose Ring Tone:Off, the machine will not ring when you receive a call.

3

3

23

Chapter 3

MFC-790CW

On/Off setting

Fax Receive:

On

1 2

(factory setting)

Receive mode

Fax Only

Fax/Tel

Manual

3

Fax Receive:

Off

TAD

Manual

—

Available operations

Fax Receive

Fax Detect

Delayed Fax

Fax Forward

4

4

Fax Storage

4

Fax Preview

4

PC Fax Receive

4

Remote Retrieval

4

Fax Receive

Recording

Incoming Message

Fax Detect

Delayed Fax

4

Fax Forward

4

Fax Storage

Fax Preview

4

4

PC Fax Receive

4

Remote Retrieval

4

Fax Detect

Delayed Fax

4

No machine operations will be available other than cleaning the print head.

2

3

1

4

You cannot receive a fax with Mono Start or

Colour Start.

You can receive telephone calls by lifting the handset

When an external TAD is connected and Fax Detect is turned on.

Set before you switch off the machine.

MFC-990CW

On/Off setting

Fax Receive:

On

1 2

(factory setting)

Receive mode

Fax Only

Manual

3

Fax Receive:

Off

TAD

Manual

Fax/Tel

5

—

Available operations

Fax Receive

Fax Detect

Delayed Fax

Fax Forward

4

4

Fax Storage

Fax Preview

4

4

PC Fax Receive

4

Remote Retrieval

4

Fax Receive

Recording

Incoming Message

Fax Detect

Delayed Fax

4

Fax Forward

4

Fax Storage

Fax Preview

4

4

PC Fax Receive

4

Remote Retrieval

4

Fax Detect

Delayed Fax

4

No machine operations will be available other than cleaning the print head.

4

5

1

2

3

You cannot receive a fax with Mono Start or

Colour Start.

You can receive telephone calls by using the cordless handset.

When an external TAD is connected and Fax Detect is turned on.

Set before you switch off the machine.

You cannot receive a fax automatically if you have set the receive mode to Fax/Tel.

24

Mode Timer

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and

Photo Capture. You can change the amount of time the machine takes after the last Scan,

Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last.

3

a

Press MENU.

b


General Setup.

c


d

Press a or b to display Mode Timer.

e

Press Mode Timer.

f

Press 0 Sec, 30 Secs, 1 Min,

2 Mins, 5 Mins or Off.

g


General setup

Paper settings

3

Paper Type

To get the best print quality, set the machine for the type of paper you are using.

a

Press MENU.

b


General Setup.

c


d

Press a or b to display Paper Type.

e

Press Paper Type.

f

Press Plain Paper, Inkjet Paper,

Brother BP71, Other Glossy or

Transparency.

g


Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

3

3

25

Chapter 3

Paper Size

You can use five sizes of paper for copying:

Letter, Legal, A4, A5 and 10

× 15 cm.

(4

× 6 in.) and three sizes for printing faxes:

Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

a

Press MENU.

b


General Setup.

c


d

Press a or b to display Paper Size.

e

Press Paper Size.

f

Press A4, A5, 10x15cm, Letter or

Legal.

g


3

Volume Settings

Ring Volume

You can choose a range of ring volume levels, from High to Off.

The machine will keep the new setting until you change it.You can also change the volume through the menu, by following the instructions below:

3

Setting the Ring Volume from the menu

a

Press MENU.

b


General Setup.

c


d

Press a or b to display Volume.

e

Press Volume.

f

Press Ring.

g

Press Low, Med, High or Off.

h


3

3

26

Beeper Volume

When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels, from High to Off.

a

Press MENU.

b


General Setup.

c


d


e

Press Volume.

f

Press Beeper.

g


h


3

General setup

Speaker Volume

You can choose a range of speaker volume levels, from High to Off.

a

Press MENU.

b


General Setup.

c


d


e

Press Volume.

f

Press Speaker.

g


h


You can also adjust the speaker volume by pressing Speaker Phone.

a

Press Speaker Phone.

b

Press d or c to display Volume.

c

Press Volume.

d

Press d or c.

This setting will stay until you change it again.

e


Note

• You can adjust the speaker volume while you are listening to your outgoing message (OGM) and incoming messages

(ICM’s) by pressing d or c.

• If you turn Incoming Recording Monitor to

OFF the Speaker for screening calls will be disabled and you won’t hear callers leaving messages. The volume for other operations can still be controlled using d or c.

3

3

27

Chapter 3

Automatic Daylight

Savings Time

You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the

Date&Time setting.

a

Press MENU.

b


General Setup.

c


d


Auto Daylight.

e

Press Auto Daylight.

f

Press Off (or On).

g


3

Sleep Mode

You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine.

a

Press MENU.

b


General Setup.

c


d

Press a or b to display Sleep Mode.

e

Press Sleep Mode.

f

Press 1 Min, 2 Mins, 3 Mins,

5 Mins, 10 Mins, 30 Mins or

60 Mins which is the length of time the machine is idle before entering sleep mode.

g


3

28

LCD screen

LCD Contrast

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

a

Press MENU.

b


General Setup.

c


d

Press a or b to display LCD Settings.

e

Press LCD Settings.

f

Press LCD Contrast.

g

Press Light, Med or Dark.

h


3

Setting the backlight brightness

If you are having difficulty reading the LCD, try changing the brightness setting.

a

Press MENU.

b


General Setup.

c


d


e

Press LCD Settings.

f

Press Backlight.

g

Press Light, Med or Dark.

h


3

3

General setup

Setting the Dim Timer for the backlight

3

You can set how long the LCD backlight stays on for after you go back to the Ready screen.

a

Press MENU.

b


General Setup.

c


d


e

Press LCD Settings.

f

Press Dim Timer.

g

Press 10 Secs, 20 Secs, 30 Secs or

Off.

h


3

29

30

4

Security features

Memory Security

Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed

Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost.

While Memory Security is On, the following operations are available:

Receiving faxes into memory (limited by memory capacity)

Fax Forwarding (If Fax Forwarding was already On)

Remote Retrieval (If Fax Storage was already On)

Cordless handset (MFC-990CW only)

• Making a call

• Receiving a call

• Viewing Caller ID (with subscriber service)

While Memory Security is On, the following operations are NOT available:

Printing received faxes

Sending faxes

Copying

PC printing

Scanning

PhotoCapture

PC Fax Receive

Cordless handset (MFC-990CW only)

• Intercom

• Transfer a call

• Register cordless handset

Operation from control panel

4

Note

• To print the faxes in memory, turn off

Memory Security.

• You must turn off PC Fax Receive before you can turn on Memory Security.

• If you forget the Memory Security password, please call your Brother dealer for service.

Setting and changing the memory security password

4

Note

If you have already set the password, you will not need to set it again.

Setting a password for the first time

a

Press MENU.

b

Press a or b to display Fax.

c

Press Fax.

d


Miscellaneous.

e

Press Miscellaneous.

f

Press a or b to display Mem Security.

g

Press Mem Security.

h

Enter a 4-digit number for the password using the buttons on the LCD.

Press OK.

i

When the LCD shows Verify:, re-enter the password.

Press OK.

j


4

4

Changing your memory security password

a

Press MENU.

b


c

Press Fax.

d


Miscellaneous.

e


f


g

Press Mem Security.

h

Press Set Password.

i

Enter the registered 4-digit number for the current password using the buttons on the LCD.

Press OK.

j

Enter a 4-digit number for a new password using the buttons on the LCD.

Press OK.

k

When the LCD shows Verify:, re-enter the new password using the buttons on the LCD.

Press OK.

l


4

Security features

Turning the memory security on/off

4

Turning on the memory security lock

4

a

Press MENU.

b

Press a or b to choose Fax.

c

Press Fax.

d


Miscellaneous.

e


f


g

Press Mem Security.

h

Press Set Security.

i

Enter the registered 4-digit password using the buttons on the LCD.

Press OK.

The machine goes offline and the LCD shows Memory Security.

Note

If there is a power failure the data will stay in memory for approximately 24 hours.

Turning off the memory security

a

Press Unlock.

b

Enter the registered 4-digit password using the buttons on the LCD.

Press OK.

Memory Security is automatically turned off.

4

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure mode until the registered password is entered.

4

31

32

Chapter 4

Section II

Fax

Sending a Fax

Receiving a Fax

Telephone and External devices

Dialling and storing numbers

Digital TAD

Printing Reports

Polling

34

43

58

67

75

80

82

II

5

Sending a Fax

Entering Fax mode

When you want to send a fax, or change fax send or receive settings, press the

(Fax) key to illuminate it in blue.

5

The LCD shows:

Fax Resolution Contrast Broadcasting

Faxing from the ADF

a

Press (Fax).

b

Place the document face down in the

ADF. (See Using the ADF on page 21.)

c

Enter the fax number using the dial pad.

You can also enter the fax number by pressing Speed Dial, press the number you want and press

Send a fax.

Note

You can preview a fax message before sending it by setting Preview to On.

For details, see How to preview an

outgoing fax on page 36.

d

Press Mono Start or Colour Start.

The machine starts scanning the document.

Note

• To cancel, press Stop/Exit.

• If you send a mono fax when the memory is full it will be sent in real time.

5

History Speed Dial

Press d or c to scroll through the Fax key options. Some functions are only available when sending monochrome faxes.

Fax Resolution (See page 39.)

Contrast (See page 38.)

Broadcasting (See page 37.)

Preview (See page 36.)

Delayed Fax (See page 40.)

Batch TX (See page 40.)

Real Time TX (See page 39.)

Polled TX (See page 84.)

Polling RX (See page 82.)

Overseas Mode (See page 40.)

Glass ScanSize (See page 35.)

Set New Default (See page 41.)

Factory Reset (See page 41.)

Press the option you want.

34

5

Faxing from the scanner glass

5

You can use the scanner glass to fax pages of a book one at a time. The documents can be up to Letter or A4 size.

You cannot send colour faxes with multiple pages.

Note

Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

a

Press (Fax).

b

Load your document face down on the

scanner glass. (See Using the scanner

glass on page 21.)

c

Enter the fax number using the dial pad or Speed Dial.

Note

You can preview a fax message before sending it by pressing Preview. For

details, see How to preview an outgoing

fax on page 36.

d


If you press Mono Start, the machine starts scanning the first

page. Go to step e.

If you press Colour Start, the machine starts sending the document.

e

When the LCD asks you Next Page?, do one of the following:

To send a single page, press No (or press Mono Start again).

The machine starts sending the document.

To send more than one page, press

Yes and go to step f.

Sending a Fax f

Place the next page on the scanner glass.


The machine starts scanning the page.

(Repeat steps e and f for each

additional page.)

Faxing Letter size documents from the scanner glass

5

When documents are Letter size, you need to set Glass ScanSize to Letter. If you do not, the side portion of the faxes will be missing.

a

Press (Fax).

b

Press d or c to display

Glass ScanSize.

c

Press Glass ScanSize.

d

Press Letter.

Note

You can save the setting you use most

often by setting it as default. (See Setting

your changes as a new default on page 41.)

Colour fax transmission

5

Your machine can send a colour fax to machines that support this feature.

Colour faxes cannot be stored in the memory.

When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

5

35

Chapter 5

How to preview an outgoing fax

5

You can preview a fax message before you send it. You must set the Real Time

Transmission and Polling RX to off before

you use this feature. (See Real time

transmission on page 39 and Polling receive on page 82.)

a

Press (Fax).

b

Press d or c to display Preview.

c

Press Preview.

d

Press On.

e

Load the document.

f

Enter the fax number using the dial pad.

You can also enter the fax number by pressing Speed Dial. Then, press a or b to display the number you want, press the number to choose it, and then press Send a fax.

g

Press Mono Start.

The machine starts scanning the document and the outgoing fax appears on the LCD.

When the fax is displayed, press MENU.

The buttons will appear on the LCD and perform the operations shown below.

Button

d c

or

or

Description

Enlarge the fax.

Reduce the fax.

Scroll vertically.

Scroll horizontally.

Rotate the fax clockwise.

Go back to the previous page.

Go to the next page.

Close the preview table.

Note

The fax message in the memory will be sent and then erased when you press

Mono Start.

h


Cancelling a fax in progress

5

If you want to cancel a fax while the machine is scanning, dialling or sending, press

Stop/Exit.

36

Sending a Fax

Broadcasting

(Monochrome only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast.

After the broadcast is finished, a Broadcast

Report will be printed.

5

a

Press (Fax).

b

Load your document.

c

Press d or c to display Broadcasting.

d

Press Broadcasting.

e

You can add numbers to the broadcast in the following ways:

Press Add Number and enter a number using the buttons on the

LCD.

Press OK.

Press Speed Dial. Press

# 01 search by Alphabetical Order or

to

Numerical Order. Press the entries that you want to add to the broadcast.

Press OK.

f

After you have entered all the fax

numbers by repeating step e, press OK.

g


Note

• If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 250 different numbers.

• The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access and delayed fax.

• If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Mono Start to send the portion that is in the memory.

Cancelling a Broadcast in progress

5

a


b

Do one of the following:

To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

To cancel the current job, press the button that displays the number

being dialled. Go to step d.

To exit without cancelling, press

Stop/Exit.

c

When the LCD asks if you want to cancel the entire broadcast, do one of the following:

Press Yes to confirm.

To exit without cancelling, press No or Stop/Exit.

d


To cancel the current job, press Yes.


5

37

Chapter 5

Additional sending operations

Sending faxes using multiple settings

5

When you send a fax you can choose any combination of these settings: resolution, contrast, scan size, overseas mode, delayed fax timer, polling transmission and real time transmission.

a

Press (Fax).

The LCD shows:

5

Broadcasting Fax Resolution Contrast

Contrast

If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document.

Use Light when sending a light document.

Use Dark when sending a dark document.

a

Press (Fax).

b

Press d or c to display Contrast.

c

Press Contrast.

d

Press Auto, Light or Dark.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

• When you send a colour fax.

• When you choose Photo as the Fax

Resolution.

5

History Speed Dial b

Press d or c to display a setting you want to change and press the setting, then press the option you want.

c

Go back to b to change more settings.

Note

• Most settings are temporary and the machine returns to its default settings after you send a fax.

• You can save some of the settings you use most often by setting them as default.

These settings will stay until you change

them again. (See Setting your changes as

a new default on page 41.)

38

Changing fax resolution

The quality of a fax can be improved by changing the fax resolution.

a

Press (Fax).

b


Fax Resolution.

c

Press Fax Resolution.

d

Press the resolution you want.

Note

You can choose four different resolution settings for monochrome faxes and two for colour.

5

Monochrome

Standard

Fine

S.Fine

Photo

Suitable for most typed documents.

Good for small print and transmits a little slower than

Standard resolution.

Good for small print or artwork and transmits slower than Fine resolution.

Use when the document has varying shades of grey or is a photograph. This has the slowest transmission.

Colour

Standard

Fine

Suitable for most typed documents.

Use when the document is a photograph. The transmission time is slower than Standard resolution.

If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the

Fine setting.

Sending a Fax

Dual access


You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning documents, press

Stop/Exit to cancel or Mono Start to send the scanned pages.

Real time transmission

5

5

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialling and sending.

If the memory is full and you are sending a black and white fax from the ADF, the machine will send the document in real time

(even if Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX.

a

Press (Fax).

b

Press d or c to display Real Time TX.

c

Press Real Time TX.

d

Press On.

Note

In real time transmission, the automatic redial feature does not work when using the scanner glass.

39

5

Chapter 5

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.

5

a

Press (Fax).

b

Load your document.

c


Overseas Mode.

d

Press Overseas Mode.

e

Press On (or Off).

Delayed Faxing


During the day you can store up to 50 faxes in the memory to be sent within 24-hours.

These faxes will be sent at the time of day you

enter in step f.

5

a

Press (Fax).

b

Load your document.

c

Press d or c to display Delayed Fax.

d

Press Delayed Fax.

e

Press On.

f

Enter the time you want the fax to be sent (in 24-hour format) using the buttons on the LCD.

(For example, enter 19:45 for 7:45 PM.)

Press OK.

Note

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

40

Delayed Batch Transmission


5

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a

Press (Fax).

b

Press d or c to display Batch TX.

c

Press Batch TX.

d

Press On.

e


Checking and cancelling waiting jobs

5

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows

No Jobs Waiting.) a

Press MENU.

b


c

Press Fax.

d


Remaining Jobs.

e

Press Remaining Jobs.

Any waiting jobs appear on the LCD.

f

Press a or b to scroll through the jobs and choose the job you want to cancel.

Press OK.

g


To cancel, press Yes.

If you want to cancel another job go

to step f.

To exit without cancelling, press No.

h

When you have finished, press

Stop/Exit.

Setting your changes as a new default

You can save the fax settings for

Fax Resolution, Contrast,

Glass ScanSize, Preview and

Real Time TX you use most often by setting them as default. These settings will stay until you change them again.

5

a

Press (Fax).

b

Press d or c to choose the menu option that you want to change. Press your new option.

Repeat this step for each setting you want to change.

c

After changing the last setting, press d or c to display Set New Default.

d

Press Set New Default.

e

Press Yes.

f


Restoring all settings to the factory settings

5

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a

Press (Fax).

b


Factory Reset.

c

Press Factory Reset.

d

Press Yes.

e


Sending a Fax

Sending a fax manually

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

5

a

Press (Fax).

b

Load your document.

c

To listen for a dial tone do one of the following:

(MFC-790CW) Press

Speaker Phone on the machine or pick up the handset.

(MFC-990CW) Press

Speaker Phone on the machine or press (Talk) on the cordless handset.

d

Dial the fax number using the dial pad.

e

When you hear the fax tone, press

Mono Start or Colour Start.

If you are using the scanner glass press Send to send the fax.

f

If you pick up the handset, replace it.

Sending a fax at the end of a conversation

5

At the end of a conversation you can send a fax to the other party before you both hang up.

a

Ask the other party to wait for fax tones

(beeps) and then to press the Start or

Send key before hanging up.

b

Load your document.

c


If you are using the scanner glass, press Send to send the fax.

d

Replace the handset.

5

41

Chapter 5

Out of Memory message

If you get an Out of Memory message while scanning the first page of a fax, press

Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start to send the pages scanned so far, or to press

Stop/Exit to cancel the operation.

Note

If you do not want to delete your stored faxes to clear the memory, you can send

the fax in real time. (See Real time

transmission on page 39.)

5

42

6

Receiving a Fax

6

Receive modes

You must choose a receive mode depending on the external devices and telephone services you have on your line.

6

Choose the Receive Mode

By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode.

For more detailed information on the receive modes, see Using receive modes on page 45.

Are you using the built-in TAD?

See Digital TAD.

Yes

No

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

6

6

Yes

Are you using the voice message function of an external telephone answering device?

No

No

Fax Only

Do you want the machine to answer fax and telephone calls automatically?

Manual

No

Fax/Tel

Yes

Manual*

Yes

* We recommend you set Fax Detect to On.

43

Chapter 6

To set a receive mode follow the instructions below.

a

Press MENU.

b

Press a or b to display Initial Setup.

c

Press Initial Setup.

d

Press a or b to display Receive Mode.

e

Press Receive Mode.

f

Press Fax Only, Fax/Tel or Manual.

g


The LCD will display the current receive mode.

44

Using receive modes

Some receive modes answer automatically

(Fax Only and Fax/Tel). You may want to change the ring delay before using these

modes. (See Ring Delay on page 46.)

6

Fax only

Fax only mode will automatically answer every call as a fax call.

Fax/Tel

Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and dealing with them in one of the following ways:

Faxes will be automatically received.

Voice calls will start the F/T Ring to tell you to pick up the line. The F/T Ring is a fast double ring made by your machine.

(Also see F/T Ring Time (Fax/Tel mode only) on page 46 and Ring Delay on page 46.)

You can provide useful information or advise callers to hold until their call is answered by recording a voice message. They will hear this message when the F/T ring sounds. The caller will not be able to leave a message.

See Outgoing message (OGM) on page 75.

6

6

Manual

Manual mode turns off all automatic answering functions unless you are using the

BT Call Sign feature or an external telephone answering device (TAD).

To receive a fax in manual mode, press

Speaker Phone or lift the handset of an external telephone. When you hear fax tones

(short repeating beeps), press Mono Start or

Colour Start. You can also use the Fax

Detect feature to receive faxes by lifting a handset on the same line as the machine.

Also see Fax Detect on page 47.

6

Receiving a Fax

TAD

TAD helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways:

Faxes will be automatically received.

Voice callers can record a message.

To set up the TAD mode, see page 75.

6

If TAD Mode is On, it will override your receive mode setting. The screen shows TAD.

If TAD Mode is Off, the receive mode returns to your original

setting. (See TAD-Mode for internal

TAD on page 75.)

6

45

Chapter 6

Receive mode settings

6

Ring Delay

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine, choose the maximum number of rings.

(See Operation from extension telephones

on page 64 and Fax Detect on page 47.)

If toll saver is On, then the ring delay setting

has no effect. See Setting toll saver on pages 78.

a

Press MENU.

b


c

Press Fax.

d


Setup Receive.

e

Press Setup Receive.

f

Press a or b to display Ring Delay.

g

Press Ring Delay.

h

Press Ring Delay again.

i

Press the number of times the machine will ring before it answers.

If you choose 0, the line will not ring at all.

j


6

F/T Ring Time

(Fax/Tel mode only)

When somebody calls your machine, you and your caller will hear the normal telephone ring sound. The number of rings is set by the ring delay setting.

If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T Ring (a fast double-ring) for the time you have set in the

F/T Ring time setting. If you hear the F/T Ring it means that you have a voice caller on the line.

Because the F/T Ring is made by the machine, extension and external telephones will not ring; however, you can still answer the call on any telephone. (For more information

see Using remote codes on page 65.)

a

Press MENU.

b


c

Press Fax.

d


Setup Receive.

e


f


F/T Ring Time.

g

Press F/T Ring Time.

h

Press how long the machine will ring to alert you that you have a voice call (20,

30, 40 or 70 seconds).

i


Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

6

46

Fax Detect

If Fax Detect is On:

The machine receives a fax call automatically, even if you answer the call.

When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest.

6

If Fax Detect is Semi:

The machine will only receive a fax call automatically if you answered it using the machine’s handset, cordless handset or

Speaker Phone. If you answered at an extension telephone, press l 5 1. (See

Operation from extension telephones on page 64.)

6

If Fax Detect is Off:

If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Colour Start, then press Receive to receive the fax.

6

If you answered at an extension telephone,

press l 5 1. (See Operation from extension

telephones on page 64.)

Note

• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone handset, press the remote activation code

l

5 1.

• If you send faxes from a computer on the same telephone line and the machine intercepts them, set Fax Detect to Off.

• (MFC-990CW) If you typically carry the cordless handset away from the machine, we recommend that you turn on Fax

Detect. If Fax Detect is turned off and you answer a fax call, you will have to go to the machine and press Mono Start or

Colour Start.

6

Receiving a Fax a

Press MENU.

b


c

Press Fax.

d


Setup Receive.

e


f

Press a or b to display Fax Detect.

g

Press Fax Detect.

h

Press On, Semi (or Off).

i


6

47

Chapter 6

Memory Receive


You can only use one Memory Receive operation at a time:

Fax Forwarding

Fax Storage

PC Fax Receive

Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Memory

Receive operation, a message will appear on

the LCD. (See Changing Memory Receive

Operations on page 50.)

Fax Forwarding

6

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

a

Press MENU.

b


c

Press Fax.

d


Setup Receive.

e


f


Memory Receive.

g

Press Memory Receive.

h

Press Fax Forward.

i

Enter the forwarding number (up to 20 digits) using the buttons on the LCD.

Press OK.

j

Press Backup Print:On or

Backup Print:Off.

6

48

Note

• If you choose Backup Print:On, the machine will also print the fax so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. The Backup Print:On feature will not work if Fax Preview is on.

• The machine can store faxes for approximately 24 hours if there is a power failure.

• When you receive a colour fax, your machine prints the colour fax but does not send the fax to the fax forwarding number you programmed.

k


Fax Storage

6

If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.

If you have set Fax Storage, a backup copy will automatically be printed at the machine.

a

Press MENU.

b


c

Press Fax.

d


Setup Receive.

e


f


Memory Receive.

g


h

Press Fax Storage.

i


Note

Colour faxes cannot be stored in the memory. When you receive a colour fax your machine prints the colour fax.

PC Fax Receive

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear on the LCD.

When you start your PC and the PC-FAX

Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX

receiving in the Software User’s Guide on the

CD-ROM.)

If you choose Backup Print:On the machine will also print the fax.

a

Press MENU.

b


c

Press Fax.

d


Setup Receive.

e


f


Memory Receive.

g


h

Press PC Fax Receive.

i

Press <USB> or the PC you want to receive faxes.

j

Press OK.

k


Backup Print:Off.

6

Receiving a Fax l


Note

• PC Fax Receive is not supported in the

Mac OS

®

.

• Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software

User’s Guide on the CD-ROM.)

• In the event of a power failure, the machine will store your faxes in the memory for approximately 24 hours.

However, if you choose

Backup Print:On the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC.

• If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your

faxes to your PC. (For details, see Error

and Maintenance messages on page 142.)

• When you receive a colour fax, your machine prints the colour fax but does not send the fax to your PC.

Changing the destination PC

a

Press MENU.

b


c

Press Fax.

d


Setup Receive.

e


f


Memory Receive.

g


h

Press PC Fax Receive.

6

6

49

Chapter 6 i

Press <USB>, or the PC you want to receive faxes.

Press OK.

j


Backup Print:Off.

k


Turning off Memory Receive

Operations

6

a

Press MENU.

b


c

Press Fax.

d


Setup Receive.

e


f


Memory Receive.

g


h

Press Off.

i


Note

The LCD will give you more options if there are received faxes still in your

machine’s memory. (See Changing

Memory Receive Operations on page 50.)

Changing Memory Receive

Operations

If received faxes remain in your machine’s memory when you change the Memory

Receive Operations, the LCD will ask you one of the following questions:

Erase All Doc?

Print All Fax?

• If you press Yes, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

• If you press No, faxes in the memory will not be erased or printed and the setting will be unchanged.

If received faxes are left in the machine's memory when you change to

PC Fax Receive from another option

[Fax Forward or Fax Storage], press a or

b

to choose the PC or USB.

The LCD will ask you the following question:

Send Fax to PC?

• If you press Yes, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For

detail, see PC Fax Receive on page 49.)

• If you press No, faxes in the memory will not be erased or transferred to your

PC and the setting will be unchanged.

6

50

Fax Preview


How to preview a received fax

6

You can view received faxes on the LCD by pressing the Fax Preview button on the

LCD. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes.

Setting Fax Preview

a

Press MENU.

b


c

Press Fax.

d


Setup Receive.

e


f

Press a or b to display Fax Preview.

g

Press Fax Preview.

h

Press On.

i

The LCD will tell you that any future faxes will not be printed as you receive them.

Press Yes.

j


6

Note

• When Fax Preview is turned on your machine can only print the colour faxes it receives. It cannot store them in memory.

• When Fax Preview is turned on a backup copy of received faxes will not be printed, even if you have set Backup Print On.

6

Receiving a Fax

Using Fax Preview

When you receive a fax, you will see the popup message on the LCD. (For example:

New Fax 02)

6

a

Press Fax Preview.

The LCD will display the new fax list.

Note

You can also see your old fax list by pressing the Old Fax tab on the LCD.

Press the New Fax tab to go back to your new fax list.

b

Press a or b to display the fax number of the fax you want to see.

c

Press the fax you want to see.

Note

• If your fax is large there may be a delay before it is displayed on the LCD.

• The LCD will show the current page number and total pages of the fax message. When your fax message is over

99 pages the total number of pages will be shown as “XX“.

6

51

Chapter 6

When the fax is displayed on the LCD, press More and the following buttons will appear on the LCD. Press the button you want to use to perform the operation.

Button

or

or

Description

Enlarge the fax.

Reduce the fax.

Scroll vertically.

Scroll horizontally.

Rotate the fax clockwise.

Delete the fax.


Go back to the previous page.

Go to the next page.

Go back to the fax list.

Print the fax.

Close the preview table.

d


How to print a fax

a

Press Fax Preview.

b

Press the fax you want to view.

c

Press More.

d

Press

If the fax is multiple pages, go to

step e.

If the fax is a single page it will start

printing. Go to step f.

6

e


Press Print All Pages to print

all pages of the fax. Go to step f.

Press Print Current Only to print the displayed page.

Press Print From Current to print the displayed page to the last page.

f


To delete the fax, press Yes.

To keep the fax in the memory, press

No.

How to print all faxes in the list

a

Press Fax Preview.

b

Press More.

c

Press Print All.

d


6

How to delete all faxes in the list

a

Press Fax Preview.

b

Press More.

c

Press Delete All.


d


6

52

Turning off Fax Preview

a

Press Fax Preview.

b

Press More.

c

Press Turn Off Fax Preview.

d


e

If there are faxes stored in the memory, do one of the following:

If you do not want to print the stored faxes, press Continue.

The machine asks you to confirm the deletion of the stored faxes.


If you want to print all the stored faxes, press Print all faxes.

If you do not wish to turn off Fax

Preview, press Cancel.


6

Receiving a Fax

Additional receiving operations

6

Printing a reduced incoming fax

6

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper.

The machine calculates the reduction ratio by using the page size of the fax and your Paper

Size setting. (See Paper Size on page 26.)

a

Press MENU.

b


c

Press Fax.

d


Setup Receive.

e


f


Auto Reduction.

g

Press Auto Reduction.

h

Press On (or Off).

i


Receiving a fax at the end of a conversation

(MFC-790CW only)

6

At the end of a conversation you can ask the other party to fax you information before you both hang up.

a

Ask the other party to place the document in their machine and to press the Start or Send key.

b

When you hear the other machine's

CNG tones (slowly repeating beeps), press Mono Start or Colour Start.

6

53

Chapter 6 c

Press Receive to receive the fax.

d

Replace the handset.

Out of Paper Reception

As soon as the paper tray becomes empty during fax reception, the LCD shows

No Paper Fed and begins receiving faxes into the machine’s memory. Put some paper

in the paper tray. (See Loading paper and

other print media on page 10.)

When a fax is in the memory, the LCD will show a message (for example,

New Fax: 01).

The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.

Further incoming faxes will also be stored into memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

Printing a fax from the memory

6

If you have chosen fax storage, you can still print a fax from the memory when you are at

your machine (See Memory Receive

(Monochrome only) on page 48).

a

Press MENU.

b


c

Press Fax.

d


Print Document.

e

Press Print Document.

f


g


Note

When you print a fax from the memory, the fax data will be erased.

6

54

Remote Retrieval

You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.

6

Setting a Remote Access

Code

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l).

a

Press MENU.

b


c

Press Fax.

d


Remote Access.

e

Press Remote Access.

f

Enter a 3-digit code using numbers 0-9, l

, or # using the buttons on the LCD.

Press OK.

(The preset ‘l’ cannot be changed.)

6

Note

Do not use the same code as your

Remote Activation Code (l 5 1) or Remote

Deactivation Code (# 5 1). (See Operation

from extension telephones on page 64.)

g


Note

You can change your code at any time by entering a new one. If you want to make your code inactive, press

Clear

in step f

to restore the inactive setting (---l) and press OK.

Using your Remote Access

Code

6

a

Dial your fax number from a touch tone telephone or another fax machine.

b

When your machine answers, enter your remote access code (3 digits followed by l) at once.

c

The machine signals if it has received messages:

1 long beep — Fax messages

2 long beeps — Voice messages

3 long beeps — Fax & Voice messages

No beeps — No messages

d

When the machine gives two short beeps, enter a command.

The machine will hang up if you wait longer than 30 seconds to enter a command.

The machine will beep three times if you enter an invalid command.

e

Press 9 0 to stop Remote Access when you have finished.

f

Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, wait about 100 seconds after it starts ringing, and then enter the remote access code within 30 seconds.

Receiving a Fax

6

55

Chapter 6

Remote Fax commands

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

6

Remote commands

91 Playing Voice messages

93

1 Repeat or Skip Backward

2 Skip Forward

9 STOP Playing

Erase all ICM

Operation details

After one long beep, the machine plays the ICM.

Press 1 while listening to an ICM to repeat it. If you press 1 before a message, you will hear the previous message.

While playing the ICM, you can skip to the next message.

Stop Playing the ICM.

If you hear one long beep, the erase is accepted. If you hear three short beeps, you cannot erase because all voice messages have not been played, or there are no voice messages to erase.

*This code erases all recorded messages, not one at a time.

94 Play and Record OGM in Memory

1 Play 1 TAD Message

2 F/T Message

2 Record 1 TAD Message

2 F/T Message

96 Retrieve a fax

2 Retrieve all faxes

3 Erase faxes from the memory

The machine plays the selected OGM. You can stop playing

OGMs by pressing 9.

After one long beep, you can record the selected OGM. You will hear the message played once. You can stop recording the message by pressing 9.

95 Change the Fax Forwarding or Fax

Storage settings

1 OFF

2 Fax Forwarding

4 Fax Forwarding number

6 Fax Storage

You can choose Off after you have retrieved or erased all your messages.

One long beep means the change is accepted. If you hear three short beeps, you cannot change because something has not been set up (for example, a Fax Forwarding number has not been registered). You can register your Fax

Forwarding number by entering 4. (See Changing your Fax

Forwarding number on page 57.) Once you have registered

the number, Fax Forwarding will work.

Enter the number of a remote fax machine to receive stored

fax messages. (See Retrieving fax messages on page 57.)

If you hear one long beep, fax messages have been erased from the memory.

97 Check the receiving status

1 Fax

2 Voice

You can check whether your machine has received any faxes or voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps.

56

Receiving a Fax

Remote commands

98 Change the Receive Mode

1 TAD

2 Fax/Tel

3 Fax Only

90 Exit

Operation details

If you hear one long beep, your change has been accepted.

Pressing 9 0 allows you to exit remote retrieval. Wait for the long beep, then replace the handset.

Retrieving fax messages

You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage.

a

Dial your fax number.

b

When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c

When you hear two short beeps, press 9 6 2.

d

Wait for the long beep, enter the number

(up to 20 digits) of the remote fax machine you want your fax messages sent to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers.

However, press # if you want to create a pause.

e

Hang up after you hear your machine beep. Your machine will call the other fax machine, which will then print your fax messages.

6

Changing your Fax

Forwarding number

You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine.

a

Dial your fax number.

b

When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c

When you hear two short beeps, press 9 5 4.

d

Wait for the long beep, enter the new number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers.

However, press # if you want to create a pause.

e

Press 9 0 when you have finished.

f

Hang up after you hear your machine beep.

6

6

57

58

7

Telephone and External devices

7

Voice operations

Voice calls can be made either with the handset, the cordless handset (MFC-990CW), the speaker phone, an extension or external telephone, by dialling manually, or by using

Quick Dial numbers.

7

Note

If you have a MFC-990CW, please also refer to the DECT™ Handset BCL-D70 User’s

Guide.

Making a telephone call

7

a

To start a voice call, do one of the following:

Pick up the handset. (MFC-790CW only)


b

When you hear the dial tone, enter a number using the dial pad or pressing the Speed Dial.

c

If you pressed Speaker Phone, speak clearly toward the microphone .

d

To hang up, do one of the following:

Replace the handset. (MFC-790CW only)


Answering calls with the

Speaker Phone

When the machine rings, instead of lifting the handset, press Speaker Phone on the machine. Speak clearly toward the microphone . To end the call, press

Speaker Phone.

7

Note

If you have a bad connection, your caller might hear your voice echoed during the call. If you experience this problem, pick up the handset, or hang up and try the call again.

Mute

7

For MFC-790CW

a

Press Erase/Mute to put a call on Hold.

You can replace the handset without disconnecting the call.

7

b

Pick up the machine's handset or press

Speaker Phone to release the call from

Hold.

Note

You can pick up an extension telephone and continue speaking without releasing the call from Hold on the machine.

For MFC-990CW

a

If you answered by pressing

Speaker Phone on the machine, press

Mute/Intercom on the machine to put a call on Hold.

7

b

To release the call from Hold, press

Speaker Phone on the machine.

Note

You can pick up an extension telephone and continue speaking without releasing the call from Hold on the machine.

Tone or Pulse

7

If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below: a

Press Speaker Phone on the machine.

b

Press # on the machine’s control panel.

Any digits dialled after this will send tone signals.

When you hang up, the machine will return to the Pulse dialling service.

Fax/Tel mode

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.

If you are at the machine, you can lift the handset, the cordless handset or press

Speaker Phone to answer.

If you are at an extension telephone, you'll need to lift the handset during the F/T Ring

Time and then press # 5 1 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing

l

5 1.

7

Telephone and External devices

Fax/Tel mode in Power Save condition

7

When the machine is in Power Save condition you can receive faxes if the Power

Save setting is Fax Receive:On. (See

Power Save setting on page 23.)

(MFC-790CW)

When the machine is in Fax/Tel mode and

F/T rings to tell you to pick up a voice call, you can only answer by picking up the machine’s handset.

If you answer before the machine F/T rings, you can also pick up the call at an external or extension telephone.

(MFC-990CW)

Set Ring Tone to On to hear the rings when

you receive a call. (See Power Save setting on page 23.)

When the machine is in Fax/Tel mode and rings, you can only answer at an external or extension telephone.

7

59

Chapter 7

Telephone services

Your machine supports the Caller ID subscriber telephone service that some telephone companies offer.

Features like Voice Mail, Call Waiting, Call

Waiting/Caller ID, answering services, alarm systems or other custom features on one telephone line may create problems with the operation of your machine.

Note

Caller ID is available for U.K. and Ireland only.

Caller ID

(U.K. and Ireland only)

7

The Caller ID feature lets you use the Caller

ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.

You can use a number in the Caller ID history to make a phone call, send a fax, add it to

Speed Dial, or delete it from the history. (See

Caller ID history on page 68.)

After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller

ID information disappears from the LCD, but the call information stays stored in the Caller

ID memory.

You can see the first 20 characters of the number (or name).

The ID Unknown message means the call originated outside your Caller ID service area.

The ID Withheld message means the caller has intentionally blocked transmission of information.

You can print a list of the Caller ID information

received by your machine. (See How to print

a report on page 81.)

7

60

Note

The Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.

Setting the Caller ID to On

If you have Caller ID on your line, then this function should be set to On to display the caller's telephone number on the LCD as the telephone rings.

7

a

Press MENU.

b


c

Press Fax.

d


Miscellaneous.

e


f

Press a or b to display Caller ID.

g

Press Caller ID.

h

Press On (or Off).

i


Setting the Telephone Line

Type

If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is also necessary to change the Telephone Line Type accordingly by completing the following steps.

a

Press MENU.

b


Initial Setup.

c


d


Phone Line Set.

7

e

Press Phone Line Set.

f

Press PBX, ISDN (or Normal).

g


PBX and TRANSFER

The machine is initially set to Normal, which lets the machine connect to a standard PSTN

(Public Switched Telephone Network) line.

However, many offices use a central telephone system or Private Branch

Exchange (PBX). Your machine can be connected to most types of PBX. The machine's recall feature supports timed break recall only (TBR). TBR will work with most

PBX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when the R button on the LCD or the R key on the control panel is pressed.

7

Note

You can program a press of the R LCD button key as part of a number stored in a

Speed Dial location. When programming the Speed Dial number, press R first (the

LCD shows ‘!’), then enter the telephone number. If you do this, you do not need to press R each time before you dial using a

Speed Dial location. (See Storing

numbers on page 69.) However, if PBX is

not chosen in the Telephone Line Type setting, you cannot use the Speed Dial number that the R press is programmed into.

BT Call Sign (U.K. only)

7

This machine feature lets you use the BT Call

Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line. Each telephone number has its own distinctive ringing pattern, so you know which telephone number is ringing. This is one way you can have a separate telephone number for your machine.


Your machine has a BT Call Sign compatible distinctive ringing function, allowing you to dedicate a second telephone number (on the same telephone line) just for receiving faxes.

Note

• You can switch BT Call Sign off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function. This machine will automatically answer incoming calls that use your new fax number.

• When you set the BT Call Sign feature to

ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming telephone calls, since the number you use for telephone calls will use the normal ring pattern.

To enable the machine to work with BT

Call Sign (With your external telephone only)

7

a

Press MENU.

b


c

Press Fax.

d


Miscellaneous.

e


f

Press a or b to display BT Call Sign.

g

Press BT Call Sign.

h

Press On (or Off).

i


Note

If you turn off BT Call Sign, the receive mode stays in Manual. You will need to

set receive mode again. (See Choose the

Receive Mode on page 43.)

7

61

Chapter 7

Connecting an external

TAD (telephone answering device)

7

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the

TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the

TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message.

We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

Note

If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD.

1

1 TAD

When the TAD answers a call, the LCD shows Ext. Tel in Use.

1

Improper Setup

DO NOT connect a TAD elsewhere on the same telephone line.

Connections

The external TAD must be connected as shown in the previous illustration.

a

Set your external TAD to one or two rings. (The machine's Ring Delay setting does not apply.) b

Record the outgoing message on your external TAD.

c

Set the TAD to answer calls.

d

Set the Receive Mode to Manual and

turn Fax Detect on. (See Choose the

Receive Mode on page 43.)

7

Recording outgoing message

(OGM) on an external TAD

7

Timing is important in recording this message.

a

Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax

CNG tones of automatic transmissions before they stop.) b

Limit your speaking to 20 seconds.

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.

62

Multi-line connections (PBX)

7

We suggest you ask the company who installed your PBX to connect your machine.

If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.

We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.

Note

Make sure the Telephone Line Type is set

to PBX. (See Setting the Telephone Line

Type on page 60.)


External and extension telephones

Connecting an external or extension telephone

You can connect a separate telephone to your machine as shown in the diagram below.

7

1

7

2

1 Extension telephone

2 External telephone

When you are using an external or extension telephone, the LCD shows

Ext. Tel in Use.

Note

Please make sure you use an external telephone with a cable no more than 3 metres long.

7

63

Chapter 7

Operation from extension telephones

Using extension telephones

If you answer a fax call on an extension telephone, you can make your machine take the call by using the Remote Activation Code.

When you press the Remote Activation Code

l

5 1, the machine starts to receive the fax.

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Remote Deactivation Code # 5 1 to take

the call at an extension telephone. (See F/T

Ring Time (Fax/Tel mode only) on page 46.)

7

If you answer a call and no one is on the line:

7

You should assume that you're receiving a manual fax.

Press l 5 1 and wait for the chirp or until the

LCD shows Receiving, and then hang up.

Note

You can also use the Fax Detect feature to make your machine automatically take the

call. (See Fax Detect on page 47.)

7

Using extension telephones

(U.K. only)

7

Your premises may already be wired with parallel extension telephones, or you may plan to add extension telephones to your line, as well as your machine. While the simplest arrangement is a straightforward parallel connection, there are some problems with this arrangement, the most obvious of which is inadvertent interruption of a facsimile transmission caused by someone picking up an extension telephone to make an outgoing call. Also, remote activation code may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

These problems can easily be eliminated, if you arrange modification of your extension wiring circuit, such that extension devices are connected ‘downstream’ of your machine in a master/slave configuration (see fig. 2). In this configuration the machine can always detect whether a telephone is in use. Thus it will not attempt to seize the line during that time. This is known as ‘telephone off-hook detection.’

The inadvisable configuration is shown in figure 1, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by contacting BT, Kingston upon

Hull Telecommunications, your PBX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be put into the modular socket of the white ‘T’shaped connector provided as part of the line cord assembly.

64

Inadvisable connection of extension sockets (Fig. 1.)

1

2

1

3

7

FAX

1 Extension socket

2 Master socket

3 Incoming line

Recommended connection of extension sockets (Fig. 2.)

1 1 2

3

7

FAX

1 Extension socket

2 Master socket

3 Incoming line

The fax machine must be plugged into the master socket.

Note

These telephones are now connected as

external devices (see Connecting an

external or extension telephone on page 63), because they are connected

to the fax machine via the T-connector.


Using a cordless external telephone


If your cordless telephone is connected to the

telephone line cord (See External and

extension telephones on page 63) and you

typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

If you let the machine answer first, you will have to go to the machine so you can press

Speaker Phone to send the call to the cordless handset.

7

Using remote codes

7

Remote Activation code

If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialling the Remote Activation

Code l 5 1. Wait for the chirping sounds then

replace the handset. (See Fax Detect on page 47.) Your caller will have to press

Start to send the fax.

7

Remote Deactivation code

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T

(double) Ring after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T Ring off by pressing

# 5 1 (make sure you press this between the rings).

7

7

65

Chapter 7

Changing the remote codes

If you want to use Remote Activation, you have to turn on the remote codes. The preset

Remote Activation Code is l 5 1. The preset

Remote Deactivation Code is # 5 1. If you want to, you can replace them with your own codes.

7

a

Press MENU.

b


c

Press Fax.

d


Setup Receive.

e


f

Press a or b to display Remote Codes.

g

Press Remote Codes.

h

Press On (or Off).

i

Do one of the following.

If you want to change the Remote

Activation Code, enter the new code.

Press OK, go to step k.

If you do not want to change the

Remote Activation Code, press OK,

go to step j.

j


If you want to change the Remote

Deactivation Code, enter the new code.

Press OK, go to step k.


Remote Deactivation Code, press

OK, go to step k.

k


Note

• If you are always disconnected when accessing your external TAD remotely, try changing the Remote Activation Code and

Remote Deactivation Code to another

3-digit code using the numbers 0-9, l, #.

• Remote Codes might not work with some telephone systems.

66

8

Dialling and storing numbers

8

How to Dial

Manual dialling

Press all of the digits of the fax or telephone number using the dial pad.

8

Speed Dialling

a

Press Speed Dial.

b

Press the number you want to call. You can also choose the number by alphabetical order by pressing

LCD.

# 01

on

Note

If the LCD shows Not Registered when you enter or search a Speed Dial number, a number has not been stored at this location.

8

8

Fax Redial

If you are sending a fax manually and the line is busy, press Redial or Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press

Redial or Redial/Pause and choose one of the last 30 numbers from the Outgoing Call

List.

Redial or Redial/Pause only works if you dialled. If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals.

a

Press Redial or Redial/Pause.

b

Press the number you want to redial.

c

Press Send a fax.

d


Note

In Real Time Transmission the automatic redial feature does not work when using the scanner glass.

8

8

67

Chapter 8

Outgoing Call history

The last 30 numbers you called or sent a fax to will be stored in the outgoing call history.

You can choose one of these numbers to telephone, to fax to, add to Speed Dial or delete from the history.

a


You can also press History.

b

Press Outgoing Call tab.

c

Press the number you want.

d


To make a telephone call, press

Make a phone call.

To send a fax, press Send a fax.


If you want to store the number, press More and then press

Add to Speed Dial.

(See Storing Speed Dial numbers

from Outgoing Calls on page 70.)

If you want to delete the number from the Outgoing Call history list, press

More and then press Delete.


e


8

Caller ID history

This feature requires the Caller ID subscriber service offered by many local telephone

companies. (See Caller ID (U.K. and Ireland

only) on page 60.)

The number, or name if available, from the last 30 faxes and telephone calls you received will be stored in the Caller ID history.

You can view the list or choose one of these numbers to telephone, to fax to, add to

Speed Dial or delete from the history. When the thirty-first call comes in to the machine, it replaces information about the first call.

a

Press History.

b

Press Caller ID hist.

c

Press the number or the name you want to call.

d



Make a phone call.



If you want to store the number, press More and then press

Add to Speed Dial.


from the Caller ID history on page 70.)

If you want to delete the number from the Caller ID history list, press More and then press Delete.


e


Note

You can print the Caller ID list.

(See How to print a report on page 81.)

8

68

Storing numbers

You can set up your machine to do the following types of easy dialling: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost.

Storing a pause

8

Press Pause or Redial/Pause to put a 3.5second pause between numbers. If you are dialling overseas, you can press Pause or

Redial/Pause as many times as needed to increase the length of the pause.

8

Storing Speed Dial numbers

8

You can store up to 100 2-digit Speed Dial locations with a name, and each name can have two numbers (Fax/Tel1: and

Fax/Tel2:). When you dial you will only have to press a few keys. (For example:

Press Speed Dial, the number you want to make a call and Make a phone call.) a

Press Speed Dial.

b

Press More.

c

Press Set Speed Dial.

d


Enter the name (up to 16 characters) using the buttons on the LCD.

Press OK.

(To help you enter letters, see

Entering Text on page 186.)

To store the number without a name, press OK.

Dialling and storing numbers e

Enter the first fax or telephone number

(up to 20 digits) using the buttons on the

LCD.

Press OK.

f


Enter the second fax or telephone number (up to 20 digits) using the buttons on the LCD.

Press OK.

If you do not want to store a second number, press OK.

g

To choose where the number will be stored, do one of the following:

To accept the displayed next available Speed Dial location, press

OK.

To enter a different Speed Dial location, press a 2-digit number using the buttons on the LCD.

Press OK.

Note

If the 2-digit Speed Dial location you choose is already taken, the OK button on the LCD will not work. Choose a different location.

h

When the LCD displays your settings, press OK to confirm.

i


To store another Speed Dial

number, go to step b.

To finish storing numbers, press

Stop/Exit.

8

69

Chapter 8

Storing Speed Dial numbers from Outgoing Calls

8

You can also store Speed Dial numbers from the Outgoing Call history. a


You can also press History.

b

Press Outgoing Call tab.

c

Press the name or number you want to store.

d

Press More.

e

Press Add to Speed Dial.

f



Press OK.




g

Press OK to confirm the fax or telephone number you want to store.

h


Enter the second fax or telephone number (up to 20 digits) using the buttons on the LCD.

Press OK.


i



OK.


Press OK.

70

Note


j


k


Storing Speed Dial numbers from the Caller ID history

8

If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming

calls in the Caller ID History. (See Caller ID

(U.K. and Ireland only) on page 60.)

a

Press History.

b

Press Caller ID hist. tab.

c

Press the number you want to store.

d

Press More.

e

Press Add to Speed Dial.

f



Press OK.




g

Press OK to confirm the fax or telephone number you want to store.

h


Enter a second fax or telephone number (up to 20 digits) using the buttons on the LCD.

Press OK.


i



OK.


Press OK.

Note


j


k


Changing Speed Dial names or numbers

8

You can change a Speed Dial name or number that has already been stored. a

Press Speed Dial.

b

Press More.

c


Press Change to edit the names or numbers.

Press Delete to delete all information in a Speed Dial location.

Press the number you want to delete.

Press OK.

Go to step i.

d

Press the number you want to change.

e

Press Name:, Fax/Tel1: or

Fax/Tel2:.

Dialling and storing numbers f


If you chose Name:, enter the name

(up to 16 characters) using the buttons on the LCD.

(See Entering Text on page 186.)

Press OK.

If you chose Fax/Tel1: or

Fax/Tel2:, enter the new number

(up to 20 digits) using the buttons on the LCD.

Press OK.

Note

How to change the stored name or number:

If you want to change a character, press

d

or c to position the cursor under the character you want to change, and then press . Re-enter the character.

g


To change more details, go to f.

Press OK to complete.

The LCD will display your settings.

h

To change another Speed Dial location,

repeat steps b to g.

i


8

71

Chapter 8

Setting up groups for broadcasting

Groups, which can be stored in Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only a Speed Dial, the 2-digit location,

Send a fax and Mono Start. First, you'll need to store each fax number in a Speed-

Dial location. Then you can include them as numbers in the Group. Each Group uses up a

Speed Dial location. You can have up to six

Groups, or you can assign up to 198 numbers in a large Group if you have 2 numbers in each location.


on page 69 and Broadcasting (Monochrome

only) on page 37.)

a

Press Speed Dial.

b

Press More.

c

Press Setup Groups.

d

Enter the Group name (up to 16 characters) using the buttons on the

LCD.

Press OK.

e

When the LCD displays the next available Group number, press OK to confirm.

This Group number and name will automatically be assigned to the next available Speed Dial locatiton.

f

Add Speed Dial numbers to the Group by pressing them to display a red checkmark. Press OK.

If you want to list the numbers by alphabetical order, press

# 01

. g

When the LCD displays the Group

Name and numbers, press OK to confirm.

h


8

Note

You can print a list of all the Speed Dial numbers. Group numbers will be marked

in the GROUP column. (See Reports on page 81.)

Changing a Group name

a

Press Speed Dial.

b

Press More.

c

Press Change.

d

Press a or b to display the Group Name you want to change.

e

Press the Group Name.

f

Press Name:.

g

Enter the new name (up to 16 characters) using the buttons on the

LCD.

Press OK.

(See Entering Text on page 186. For

example, type NEW CLIENTS.)

8

Note

How to change the stored name or number:

If you want to change a character, press

d

or c to position the cursor under the character you want to change, and then press . Re-enter the character.

h

Press OK.

i


72

Deleting a Group

a

Press Speed Dial.

b

Press More.

c

Press Delete.

d

Press a or b to display the Group you want to delete.

8

e

Press the Group Name.

f

Press OK.

g


Deleting a number from a Group

a

Press Speed Dial.

b

Press More.

c

Press Change.

d

Press a or b to display the Group you want to change.

8

e

Press the Group.

f

Press Add/Delete.

g

Press a or b to display the number you want to delete from the Group.

h

Press the check box of the number you want to delete to uncheck it.

Press OK to confirm.

i

Press OK.

j


Dialling and storing numbers

Combining Quick Dial numbers

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual

dialling using the dial pad. (See Storing

Speed Dial numbers on page 69.)

For example, you might have stored ‘555 ’ on

Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02.

You can use them both to dial ‘555-7000’ if you press the following keys: a

Press Speed Dial.

b

Press #03.

c

Press Send a fax or

Make a phone call.

d

Press Speed Dial.

e

Press #02.

f



Make a phone call.


Go to step g.

g


You will dial ‘555-7000 ’.

To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could press Speed Dial, choose #03, press

Send a fax or Make a phone call, and then press 7001 using the dial pad.

8

8

73

Chapter 8

Note

If you must wait for another dial tone or signal at any point in the dialling sequence, create a pause in the number by pressing Pause or Redial/Pause.

Each key press adds a 3.5-second delay.

74

9

Digital TAD

9

TAD-Mode for internal

TAD

9

The TAD feature will store up to 99 incoming messages. Messages are stored in the order in which they are received.

Voice messages can be up to 3 minutes in length, and can also be picked up remotely

(see Using your Remote Access Code on page 55). The number of messages you

can store will depend on how much memory is being used by other features (for example, delayed and stored faxes).

In the event of a power failure your machine will retain messages that are in the memory for approximately 24 hours.

Setting up the TAD

Recording the TAD outgoing message

(TAD Message) is the first step you need to follow before you can use the TAD feature.

To enter TAD mode, follow the steps below: a

Record your TAD OGM

(TAD Message).

b

Press to activate the TAD.

9

Outgoing message (OGM)

9

Recording your OGM

You can record the following two different types of OGM:

TAD Message

This message will be played when a call is received. The caller will be able to leave a voice or fax message.

9

F/T Message

This message is played when a call is received and your machine is set to

Fax/Tel mode. The caller will not be able

to leave a message. See Fax/Tel OGM

(Announcement) on page 76.

Your OGM must be less than 20 seconds long.

a

Press MENU.

b


c

Press Fax.

d

Press a or b to display Setup TAD.

e

Press Setup TAD.

f

Press OGM.

The LCD prompts you to choose an

OGM.

g

Press either TAD Message or

F/T Message.

h

Press Record MSG.

i

Record your message, using one of the options below:

(MFC-790CW)

Pickup the handset, record your message, and replace the handset when finished.

(MFC-990CW)

Use the integrated microphone to record your message. Press

Stop/Exit when finished.

j


9

75

Chapter 9

Listening to your OGM

a

Press MENU.

b


c

Press Fax.

d


e

Press Setup TAD.

f

Press OGM.

g

Press TAD Message or F/T Message.

h

Press Playing OGM.

Adjust the volume by pressing d or c.

9

i


Erasing your OGM

a

Press MENU.

b


c

Press Fax.

d


e

Press Setup TAD.

f

Press OGM.

g

Press TAD Message or F/T Message.

h

Press Erase MSG.

i


Press Yes to erase the OGM.

Press No to exit without erasing.

j


9

Fax/Tel OGM

(Announcement)

If your machine is set to Fax/Tel receive mode this message will be played by your

Brother machine to a caller. Unlike the TAD

OGM, the caller will not be able to leave a message.

To record your Fax/Tel OGM follow the

instructions on Outgoing message (OGM) on page 75.

If you need to review the steps for setting up

the Fax/Tel receive mode, see Receive

modes on page 43.

9

Activating TAD mode

9

When the light glows, TAD mode is active. Press to enter TAD mode.

76

Managing your messages

Message indicator

The light flashes if there are any new messages waiting for you.

The LCD displays the total number of voice and fax messages stored in the TAD memory.

Fax messages are only stored when Fax

Storage or Fax Preview is turned on. See

Memory Receive (Monochrome only) on page 48.

Playing voice messages

All messages are played in the order they were recorded. The LCD shows the number of the current message, the total number of messages, and the time and date the message was recorded.

Follow the steps below to listen to your voice messages: a

Press Play/Record or Play.

The following commands are available when playing messages:

9

9

9

Repeats a message.

Skips to the next message.

or

Adjusts the volume.

b


Digital TAD

Erasing incoming messages

9

To erase voice messages individually

9

a

Press Play/Record or Play.

The machine will sound a two second beep and begins message playback.

Each message is preceded by one long beep, and followed by two short beeps.

b

To erase a specific message, press

Erase/Mute or Erase immediately after the two short beeps, or while the message is playing.

c


Press Yes to erase the message.

Press No to cancel.

To erase all of your messages

a

Press Erase/Mute or Erase.

b


Press Yes to erase all of your voice messages.

Press No to cancel.

9

9

77

Chapter 9

Additional TAD operations

Setting the maximum time for incoming messages

9

Your machine’s default setting will save incoming messages up to 30 seconds long.

To change this setting follow the steps below: a

Press MENU.

b


c

Press Fax.

d


e

Press Setup TAD.

f

Press ICM Max.Time.

g

Press the maximum time setting for incoming messages (30, 60, 120 or

180 seconds).

h


Setting toll saver

When the toll saver feature is on, the machine will answer after two rings if you do have voice or fax messages, and after four rings if you do not have any messages.

This way, when you call your machine for remote retrieval, if it rings three times, you have no messages and can hang up to avoid a toll charge.

The toll saver feature is only available when

TAD mode is on. When toll saver is On, it overrides your ring delay setting.

If you are using BT Call Sign, do not use the

Toll Saver feature.

a

Press MENU.

b


9

9

78

c

Press Fax.

d


Setup Receive.

e


f

Press a or b to display Ring Delay.

g

Press Ring Delay.

h

Press Toll Saver.

i

Press On (or Off).

j


ICM Recording Monitor

This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in.

a

Press MENU.

b


c

Press Fax.

d


e

Press Setup TAD.

f

Press ICM Rec.Monitr.

g

Press Off or On.

h


9

Recording a conversation


If you are using the handset, you can record a telephone conversation by pressing

Play/Record during the conversation. Your recording can be as long as the incoming message maximum time (up to 3 minutes).

(See Setting the maximum time for incoming

messages on page 78.) The other party will

hear an intermittent beeping while recording.

To stop recording, press Stop/Exit.

9

Digital TAD

9

79

10

Printing Reports

Fax reports

You need to set up the Transmission

Verification Report and Journal Period using the MENU button.

10

Transmission Verification

Report

You can use the Transmission Verification

Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful

(OK). If you choose On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.

Choosing On+Image or Off+Image will print a section of the fax's first page on the report to help you remember.

When the Transmission Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, and the fax could not be sent.

10

Note

If you choose On+Image or Off+Image, the image will only appear on the

Transmission Verification Report if Real

Time Transmission is set to Off. (See Real

time transmission on page 39.)

a

Press MENU.

b


c

Press Fax.

d


Report Setting.

e

Press Report Setting.

f

Press XMIT Report.

80

g

Press On, On+Image, Off or

Off+Image.

h


10

Fax Journal (activity report)

10

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to

Off, you can still print the report by following

the steps on How to print a report on page 81.

The factory setting is Every 50 Faxes.

a

Press MENU.

b


c

Press Fax.

d


Report Setting.

e

Press Report Setting.

f

Press Journal Period.

g

Press d or c to choose an interval.

(If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)

6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with

200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

h

Enter the time to start printing in 24-hour format.

Press OK.

(For example: enter 19:45 for 7:45 PM.) i


Printing Reports

Reports

10

The following reports are available:

XMIT Verify

Prints a Transmission Verification Report for your last transmission.

Help List

A help list showing how to program your machine.

Quick Dial

Lists names and numbers stored in the

Speed Dial memory, in alphabetical or numerical order.

Fax Journal

Lists information about the last incoming and outgoing faxes. (TX: Transmit.)

(RX: Receive.)

User Settings

Lists your settings.

Network Config

Lists your Network settings.

Caller ID hist.

Lists the available Caller ID information about the last 30 received faxes and telephone calls.

How to print a report

10

10

a

Press MENU.

b


Print Reports.

c

Press Print Reports.

d

Press the report you want.

e

(Quick Dial Only) Press

Alphabetical Order or

Numerical Order. f


g


81

11

Polling

Polling overview

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

11

Polling receive

Polling receive lets you call another fax machine to receive a fax.

Setup to receive polling

a

Press (Fax).

b

Press d or c to display Polling RX.

c

Press Polling RX.

d

Press Standard.

e

Enter the fax number you are polling using Speed Dial or the dial pad on the control panel.

f


Setup to receive polling with secure code

11

11

11

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.

a

Press (Fax).

b


c

Press Polling RX.

d

Press Secure.

e

Enter a 4-digit secure code using the buttons on the LCD.

This is the same as the security code of the fax machine you are polling.

Press OK.

f


g


82

11

Setup to receive delayed polling

Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation.

a

Press (Fax).

b


c

Press Polling RX.

d

Press Timer.

e

Enter the time (in 24-hour format) you want to start polling.

For example, enter 21:45 for 9:45 PM.

Press OK.

f


g


The machine makes the polling call at the time you entered.

11

Sequential polling


Sequential polling lets you request documents from several fax machines in one operation.

a

Press (Fax).

b


c

Press Polling RX.

d

Press Standard, Secure or Timer.

e


If you chose Standard, go to

step f.

If you chose Secure, enter a four-

digit number, press OK, go to step f.

If you chose Timer, enter the time

(24-hour format) you want to begin

polling and press OK, go to step f.

11

Polling f

Press d or c to display Broadcasting.

g

Press Broadcasting.

h


Press Add Number and enter a number using a LCD buttons.

Press OK.

Press Speed Dial. Press a or b to select a number.

Press OK.

i

After you have entered all the fax

numbers by repeating step h, press OK.

j


The machine polls each number or group in turn for a document.

Cancelling a Sequential

Polling Job

11

a


b


To cancel the entire sequential polling job, press

Entire Seq. Poll. Go to step c.

To cancel the current job, press the button that displays the number

being dialled. Go to step d.

To exit without cancelling, press

Stop/Exit. c

When the LCD asks if you want to cancel the entire sequential polling job, do one of the following:



d


To cancel the current job, press Yes.


11

83

Chapter 11

Polled transmit


Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you

delete it from the memory. (See Checking

and cancelling waiting jobs on page 40.)

11

Setup for polled transmit

11

a

Press (Fax).

b

Load your document.

c

Press d or c to display Polled TX.

d

Press Polled TX.

e

Press Standard.

f


g

If you are using the scanner glass, the

LCD will prompt you to choose one of the following options.

Press Yes to send another page.

Go to h.

Press No or Mono Start to send the document.

h

Place the next page on the scanner

glass, press Mono Start. Repeat g and h

for each additional page.

Your machine will automatically send the fax.

Setup for polled transmit with secure code

11

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.

a

Press (Fax). b

Load your document.

c

Press d or c to display Polled TX.

d

Press Polled TX.

e

Press Secure.

f

Enter a 4-digit number using the buttons on the LCD.

Press OK.

g


h

If you are using the scanner glass, the

LCD will prompt you to choose one of the following options.

Press Yes to send another page.

Go to i.

Press No or Mono Start to send the document.

i

Place the next page on the scanner

glass, press Mono Start. Repeat h and i

for each additional page.

Your machine will automatically send the fax.

84

Section III

Copy

Making copies

86

III

12

Making copies

How to copy

Entering Copy mode

When you want to make a copy, press

(Copy) to illuminate it in blue.

The LCD shows:

Quality

Enlarge/

Reduce

Favorite

Paper Type

1

1 No. of Copies

Press the number box directly and enter the number you want.

Also you can enter the number of copies by pressing or on the screen (as shown above).

Press d or c to scroll through the copy options. Press the option that you want to set.

Quality (See page 87.)

Enlarge/ Reduce (See page 88.)

Paper Type (See page 90.)

Paper Size (See page 91.)

Brightness (See page 90.)

Contrast (See page 90.)

Stack/Sort (See page 90.)

Page Layout (See page 89.)

Book Copy (See page 91.)

Watermark Copy (See page 91.)

Favorite Settings (See page 92.)

86

12

12

Note

• The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last

copy operation. (See Mode Timer on page 25.)

• Book Copy and Watermark Copy features are supported by technology from Reallusion, Inc.

Making a single copy

12

a

Press (Copy).

b

Load your document.

(See Loading documents on page 21.)

c


Making multiple copies

You can make up to 99 copies in one print run.

12

a

Press (Copy).

b

Load your document.

(See Loading documents on page 21.)

c

Enter the number of copies you want.

d


Note

To sort the copies, press d or c to choose

Stack/Sort. (See Sorting copies using

the ADF on page 90.)

Stop copying

12

To stop copying, press Stop/Exit.

12

Copy settings

You can change the copy settings temporarily for the next multiple copies.

The machine returns to its default settings after 1 minute, or if the Mode Timer returns

the machine to Fax mode. (See Mode Timer on page 25.)

If you have finished choosing settings, press

Mono Start or Colour Start.

If you want to choose more settings, press d or c.

Note

You can save some of the settings that you use most often by setting them as a favourite (up to three can be saved).

These settings will stay until you change

them again. (See Setting your favourites on page 92.)

12

Making copies

Changing copy speed and quality

You can choose from a range of quality. The factory setting is Normal.

Fast

Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies.

Normal

Normal is the recommended mode for ordinary print outs. This produces good copy quality with good copy speed.

Best

Use best mode to copy precise images such as photographs. This provides the highest resolution and slowest speed.

12

a

Press (Copy).

b

Load your document.

c


d

Press d or c to display Quality.

e

Press Quality.

f

Press Fast, Normal or Best.

g

If you do not want to change additional settings, press Mono Start or

Colour Start.

12

87

Chapter 12

Enlarging or reducing the image copied

You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set. If you want this setting, use the scanner glass.

12

a

Press (Copy).

b

Load your document.

c


d


Enlarge/ Reduce.

e

Press Enlarge/ Reduce.

f

Press 100%, Enlarge, Reduce,

Fit to Page or Custom(25-400%).

g


If you chose Enlarge or Reduce, press the enlargement or reduction ratio you want.

If you chose Custom(25-400%), enter an enlargement or reduction ratio from 25% to 400%.

Press OK.

If you chose 100% or Fit to Page,

go to step h.

100%

198% 10x15cm i A4

186% 10x15cm i LTR

142% A5 i A4

97% LTR i A4

93% A4 i LTR

83% LGL i A4

69% A4 i A5

47% A4 i 10x15cm

Fit to Page

Custom(25-400%)

88

h


Colour Start.

Note

• Page Layout is not available with

Enlarge/ Reduce.

• Page Layout, Sort, Book Copy and

Watermark Copy are not available with

Fit to Page.

• Fit to Page does not work properly when the document on the scanner glass is skewed more than 3 degrees. Using the document guidelines on the left and top, place your document in the upper left hand corner, with the document face down on the scanner glass.

• Fit to Page is not available for a Legal size document.

Making N in 1 copies or a poster (Page Layout)

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

Note

Watermark Copy, Book Copy, Sort and Enlarge/ Reduce are not available with Page Layout.

Important

Please make sure paper size is set to

Letter or A4.

You cannot use the Enlarge/ Reduce setting with the N in 1 and Poster features.

If you are producing multiple colour copies, N in 1 copy is not available.

(P) means Portrait and (L) means

Landscape.

You can only make one poster copy at a time.

12

a

Press (Copy).

b

Load your document.

c


d

Press d or c to display Page Layout.

e

Press Page Layout.

f

Press d or c to display Off(1in1),

2in1(P), 2in1(L), 4in1(P),

4in1(L) or Poster (3 x 3).

g

Press the setting of your choice.

Making copies h


Colour Start to scan the page.

If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing.

If you are using the scanner glass, go

to step i.

i

After the machine scans the page, press Yes to scan the next page.

j

Place the next page on the scanner glass.


Repeat steps i and j for each page of

the layout.

k

After all the pages have been scanned, press No to finish.

Place the document face down in the direction shown below:

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

Poster (3 x 3)

You can make a poster size copy of a photograph.

12

89

Chapter 12

Sorting copies using the ADF

12

You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on.

a

Press (Copy).

b

Load your document.

c


d

Press d or c to display Stack/Sort.

e

Press Stack/Sort.

f

Press Sort.

g


Colour Start.

Note

Fit to Page, Page Layout and

Book Copy are not available with Sort.

Adjusting Brightness and

Contrast

12

Brightness

You can adjust the copy brightness to make copies darker or lighter.

12

a

Press (Copy).

b

Load your document.

c


d

Press d or c to display Brightness.

e

Press Brightness.

f

Press d or c to make a darker or lighter copy.

Press OK.

g


Colour Start.

90

Contrast

You can adjust the copy contrast to help an image look sharper and more vivid.

12

a

Press (Copy).

b

Load your document.

c


d

Press d or c to display Contrast.

e

Press Contrast.

f

Press d or c to change the contrast.

Press OK.

g


Colour Start.

Paper Options

12

Paper Type

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

12

a

Press (Copy).

b

Load your document.

c


d

Press d or c to display Paper Type.

e

Press Paper Type.

f


Brother BP71, Other Glossy or

Transparency.

g


Colour Start.

Paper Size

If copying on paper other than A4 size, you will need to change the paper size setting.

You can copy only on Letter, Legal, A4, A5 or

Photo 10 cm

× 15 cm paper.

12

a

Press (Copy).

b

Load your document. c


d

Press d or c to display Paper Size.

e

Press Paper Size.

f

Press A4, A5, 10x15cm, Letter or

Legal.

g


Colour Start.

Book Copy

Book copy corrects dark borders and skew when copying from the scanner glass. Your machine can correct the data automatically or you can make specific corrections.

12

a

Press (Copy).

b

Load your document. c


d

Press d or c to display Book Copy.

e

Press Book Copy.

f


If you want to correct the data yourself, press On(Preview).

Press Mono Start or Colour Start

and go to step g.

If you want the machine to correct the data automatically, press On and

go to step h.

Making copies g

Adjust the skewed data using or .

Remove the shadows by using d or c.

h

If you have finished making corrections, press Mono Start or Colour Start.

Note

Book Copy is not available with

Page Layout, Sort, Fit to Page and Watermark Copy.

Watermark Copy

12

You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data.

Note

Watermark Copy is not available with

Fit to Page, Page Layout and

Book Copy.

a

Press (Copy).

b


Watermark Copy.

c

Press Watermark Copy.

d

Press Use Watermark.


If you want to use a template from the machine, press

Edit Template and go to step e.

If you want to use your own data as a watermark, press Use Image and

go to step f.

e

Press Text and choose the data you want to use, CONFIDENTIAL, DRAFT or

COPY. Press OK.

Change other watermark settings from the available options as needed.

Press OK. Go to step g.

12

91

Chapter 12 f


If you want to use a document as the watermark, press Scan.

Place the document that you want to use for the watermark on the scanner glass and press Mono Start or

Colour Start.

The scanned data will be shown on the LCD.

Press OK and remove the watermark document you scanned.

Go to step g.

If you want to use data from a media card or USB Flash memory drive as the watermark, insert the media card or USB flash memory drive and then press Media.

The image will be shown on the LCD.

Press the image you want to use for the watermark.

Change other watermark settings from the available options as needed.

Press OK.

Go to step g.

CAUTION

DO NOT take out the memory card or USB

Flash memory drive while Photo Capture is blinking to avoid damaging the card, USB

Flash memory drive or data stored on the card.

g

Press OK to confirm to use watermark.

Load the document you want to copy. h


i


Colour Start.

Setting your favourites

You can store the copy settings that you use most often by setting them as a favourite. You can set up to three favorites.

12

a

Press (Copy).

b

Choose the copy option and settings you want to store. c


Favorite Settings.

d

Press Favorite Settings.

e

Press Store.

Note

Set Watermark Copy to Off or

Template when storing Favorite

Settings.

f

Press the location where you want to store your setting for Favorite:1,

Favorite:2 or Favorite:3.

g


If you want to rename your setting, press to delete characters. Then enter the new name (up to 12 characters).

Press OK. (See Entering Text on page 186.)

If you do not want to rename your setting, press OK.

92

Retrieving your favourite setting

When you are ready to use one of your favourite set of settings, you can recall it.

a

Press (Copy).

b

Press Favorite.

c

Press the favourite setting you want to retrieve.

12

Rename your favourite setting

After you stored your favorite setting, you can rename it.

12

a

Press (Copy).

b


Favorite Settings.

c

Press Favorite Settings.

d

Press Rename.

e

Press the favourite setting you want to rename.

f

Enter the new name (up to 12

characters). (See Entering Text on page 186.)

g

Press OK.

Making copies

‘Out of Memory’ message

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Colour Start to copy the scanned pages.

You will need to clear some jobs from the memory before you can continue.

To free up extra memory, do the following:

Turn off Memory Receive. (See Memory

Receive (Monochrome only) on page 48.)

Print the faxes that are in the memory.

(See Printing a fax from the memory on page 54.)

When you get an Out of Memory message, you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.

12

12

93

94

Chapter 12

Section IV

Direct Photo Printing

IV

Printing photos from a memory card or

USB Flash memory drive

Printing photos from a camera

Wireless photo printing (MFC-990CW only)

96

112

116

13

Printing photos from a memory card or USB Flash memory drive

13

PhotoCapture Center™

Operations

13

Printing from a memory card or USB Flash memory drive without a PC

13

Even if your machine is not connected to your computer, you can print photos directly from digital camera media or a USB Flash memory

drive. (See Print Images on page 99.)

Scanning to a memory card or

USB Flash memory drive without a PC

13

You can scan documents and save them directly to a memory card or USB Flash

memory drive. (See Scan to a memory card

or USB Flash memory drive on page 108.)

Using PhotoCapture Center™ from your computer

13

You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer.

(See PhotoCapture Center™ for Windows

® or Remote Setup & PhotoCapture Center™ for Macintosh

®

in the Software User's Guide on the CD-ROM.)

Using a memory card or USB

Flash memory drive

13

Your Brother machine has media drives

(slots) for use with the following popular digital camera media: CompactFlash

®

,

Memory Stick™, Memory Stick PRO™, SD,

SDHC, xD-Picture Card™ and USB Flash memory drives.

CompactFlash

®

Memory Stick™

Memory Stick PRO™

SD, SDHC

22 mm or less xD-Picture Card™

11 mm or less

USB Flash memory drive

miniSD™ can be used with a miniSD™ adapter.

microSD can be used with a microSD adapter.

Memory Stick Duo™ can be used with a

Memory Stick Duo™ adapter.

Memory Stick PRO Duo™ can be used with a Memory Stick PRO Duo™ adapter.

Memory Stick Micro™ (M2™) can be used with a Memory Stick Micro™ (M2™) adapter.

Adapters are not included with the machine. Contact a third party supplier for adapters.

The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.

96

Printing photos from a memory card or USB Flash memory drive

Memory cards or USB Flash memory drive folder structure

13

Your machine is designed to be compatible with modern digital camera image files, memory cards and USB Flash memory drive; however, please read the points below to avoid errors:

The image file extension must be .JPG

(other image file extensions like .JPEG,

.TIF, .GIF and so on will not be recognized).

PhotoCapture Center™ printing must be performed separately from PhotoCapture

Center™ operations using the PC.

(Simultaneous operation is not available.)

IBM Microdrive™ is not compatible with the machine.

The machine can read up to 999 files on a memory card or USB Flash memory drive.

CompactFlash

®

Type II is not supported.

This product supports xD-Picture Card™

Type M / Type M

+

/ Type H (Large Capacity).

The DPOF file on the memory cards must

be in a valid DPOF format. (See DPOF

printing on page 102.)

Please be aware of the following:

When printing Print Index or Print Image,

PhotoCapture Center™ will print all valid images, even if one or more images have been corrupted. Corrupted images will not be printed.

(memory card users)

Your machine is designed to read memory cards that have been formatted by a digital camera.

When a digital camera formats a memory card it creates a special folder into which it copies image data. If you need to modify the image data stored on a memory card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image.

(USB Flash memory drive users)

This machine supports USB Flash memory drives that have been formatted by Windows

®

.

13

97

Chapter 13

Getting started

Firmly put a memory card or USB Flash memory drive into the correct slot.

13

1 2 3

4 5

1 USB Flash memory drive

2 CompactFlash

®

3 SD, SDHC

4 Memory Stick™, Memory Stick PRO™

5 xD-Picture Card™

CAUTION

The USB direct interface supports only a

USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.

Photo Capture key indications:

Photo Capture light is blinking, memory card or USB Flash memory drive is being read or written to.

CAUTION

DO NOT unplug the power cord or remove the media from the media drive (slot) or

USB direct interface while the machine is reading or writing to the media (the

Photo Capture key is blinking). You will

lose your data or damage the card.

The machine can only read one device at a time.

Entering PhotoCapture mode

13

After you insert the memory card or USB

Flash memory drive, press the

(Photo Capture) key to illuminate it in blue and the LCD displays the PhotoCapture options.

The LCD shows:

Photo Capture light is on, the memory card or USB Flash memory drive is correctly inserted.

Photo Capture light is off, the memory card or USB Flash memory drive is not correctly inserted.

98

View

Photos

Enhance

Photos

Index

Print

Press View Photos if you want to quickly view and print your photos. See

View Photos on page 99.

Press Enhance Photos if you want to add special effects to your photos. See

Enhance Photos on page 101.

Press Index Print if you want to print an Index page (Thumbnails). You can also print photos using the image numbers of

the Index page (Thumbnails). See Print

Index (Thumbnails) on page 99.

Note

If your digital camera supports DPOF

printing, see DPOF printing on page 102.

Press the option you want to set.

Print Images

View Photos

You can preview your photos on the LCD before you print them. If your photos are large files there may be a delay before each photo is displayed on the LCD.

a

Make sure you have put a memory card or USB Flash memory drive in the correct slot.

Press (Photo Capture). b

Press View Photos.


If you want to choose photos to print or print more than one for an image,

go to step c.

If you want to print all photos, press .


Go to step f.

13

Note

• Six thumbnails are displayed at a time with the current page number and total number of pages listed above the thumbnails.

• Press d or c repeatedly to select each photo, or hold down to scroll through all photos.

• Press to start Slide Show.

c

Press a photo from the thumbnail.

d

Enter the number of copies you want either by pressing the number box directly and enter the number you want or pressing + or -.

Press OK.

e

Repeat step c and d until you have

chosen all the photos that you want to print.

13

Printing photos from a memory card or USB Flash memory drive f

After you have chosen all the photos, press OK. You now have the following options:

To add the Auto Correct effect to your chosen photos, press

(See page 101.)

If you want to change the print settings, press Print Setting.

(See page 103.)

If you do not want to change any settings, press OK and then

Colour Start to print.

.

Print Index (Thumbnails)

13

The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2,

No.3, and so on).

The PhotoCapture Center™ uses these numbers to identify each picture. You can print a thumbnail page to show all the pictures on the memory card or USB Flash memory drive.

Note

Only file names that are 8 characters or less will be printed correctly on the index sheet.

a

Make sure you have put the memory card or USB Flash memory drive in the correct slot.


Press Index Print.

13

99

Chapter 13 c

Press Index Sheet and choose

6 Images/Line or 5 Images/Line.

6 Images/Line 5 Images/Line

Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better.

d


Press Print Setting to change the paper type or the paper size you are using.


paper settings, go to g.

e

Press Paper Type.

Choose the paper type you are using,

Plain Paper, Inkjet Paper,

Brother BP71 or Other Glossy.

f

Press Paper Size.

Choose the paper size you are using,

Letter or A4.

g

Press Colour Start to print.

Printing Photos

Before you can print an individual image, you have to know the image number.

a



Print the Index. (See Print Index

(Thumbnails) on page 99.)

c

Press Index Print.

d

Press Print Photos.

e

Enter the image number that you want to print from the Index page (Thumbnails).

After you have chosen the image numbers, press OK.

Note

• You can enter multiple numbers at one time by using a comma or a hyphen. For example, Enter 1, 3, 6 to print images

No.1, No.3 and No.6. Enter 1-5 to print images No.1 to No.5.

• You can enter up to 12 characters

(including commas) for the image numbers you want to print.

f


g


Press Print Setting to change

the print settings. (See page 103.)

If you do not want to change any settings, press Colour Start to print.

13

100


Enhance Photos

You can edit and add effects to your photos and view them on the LCD before printing.

Note

The Enhance Photos feature is supported by technology from Reallusion, Inc.

13

a


b

Press (Photo Capture).

Press Enhance Photos.

Note

• Six thumbnails are displayed at a time with the current page number and total number of pages listed above the thumbnails.

• Press d or c repeatedly to select each photo, or hold down to scroll through all photos.

• Press to start Slide Show.

c

Press a photo from the thumbnails.

d

Press Enhance or Trim. You can also choose both together. Press OK.

e


If you chose Enhance, go to step f.

If you chose Trim, go to step g.

f

Press the effect you wish to add.

Press OK.

Go to step h.

Note

• You have 7 ways to add effects to your photo.

(Auto Correct)

The machine decides the suitable effect for your photo.

(Enhance Skin)

Best used for adjusting portrait photographs. It adjusts human skin colour. Press d or c to adjust the level of contrast.

(Enhance Scenery)

Best used for adjusting landscape photographs. It highlights green and blue areas in your photo. Press d or c to adjust the level of contrast.

(Remove Red-Eye)

The machine will attempt to remove red-eye from your photo. If red-eye detection fails, you can press the

Try Again button to re-detect.

(Monochrome)

You can convert the colour of your photo to monochrome.

(Sepia)

Adds a sepia tone (shades of brown) effect to your photo.

(Auto Correct

Remove Red-Eye)

The machine decides the suitable effects for your photo. Also, it will attempt to remove red-eye from your photo.

• There are some cases when red-eye may not be removed.

• When the face is too small in the image.

• When the face is turning too far up, down, left or right.

• After adding each effect, you can enlarge the view of the image by pressing . To go back to the original size, press .

13

101

Chapter 13

• While the image is enlarged, you can move around the image with up ( ),

down ( ), left ( ) and right ( ).

• Press Cancel to return to the list of effects.

g

Adjust the red frame around your photo.

The part inside of the red frame will be printed.

Press + or - to enlarge or reduce the frame size.

Press a, b, d or c to move the position of the frame.

Press to rotate the frame.

Press OK when you have finished adjusting the frame setting.

Press OK to confirm.

Note

If your photo is very small or has irregular proportions you may not be able to trim the photo. The LCD will display

Image Too Small. or

Image Too Long..

h


Press OK.

i


Press Print Setting and change



DPOF printing

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, FUJIFILM

Corporation, Panasonic Corporation and

Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

When the memory card (CompactFlash

®

,

Memory Stick™, Memory Stick PRO™, SD,

SDHC or xD-Picture Card™) with DPOF information is put into your machine, you can print the chosen image easily.

a

Make sure you have put a memory card in the correct slot.

The machine will ask you if you want to use DPOF setting.

b

Press Yes.

c


Press Print Setting to change



Note

A DPOF File error can occur if the print order that was created on the camera has been corrupted. Delete and recreate the print order using your camera to correct this problem. For instructions on how to delete or recreate the print order, refer to your camera manufacturer's support website or accompanying documentation.

13

102


PhotoCapture Center™ print settings

You can change the print settings temporarily for the next print.

The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the

machine to Fax mode. (See Mode Timer on page 25.)

Note

You can save the print settings you use most often by setting them as the default. (See Setting

your changes as a new default on page 108.)

13

Print Quality

Paper Type

Paper Size

Photo

Other Glossy

10 x15 cm

Menu Selections

Print Quality

(Does not appear for

DPOF printing)

Paper Type

Paper Size

Options 1

Normal/Photo

Plain Paper/Inkjet Paper/

Brother BP71/Other Glossy

10x15cm/13x18cm/A4/Letter

Options 2

—

—

(When A4 or Letter is chosen)

8x10cm/ 9x13cm/

10x15cm/13x18cm/

15x20cm/Max. Size

—

Brightness

(Does not appear when

Enhance Photos is chosen.)

Contrast



Dark

0

0

Light

—

Page

104

104

105

105

105

13

103

Chapter 13

Menu Selections

Color Enhance



Options 1

On/Off

White Balance

0

Sharpness

0

Color Density

Cropping

Borderless

Date Print

(Does not appear when DPOF print is chosen)

On/Off

On/Off

On/Off

Set New Default Yes

Factory Reset

No

Yes

No

0

Print Speed and Quality

a

Press Print Setting.

b


Print Quality.

c

Press Print Quality.

d

Press Normal or Photo.

e

If you do not want to change additional settings, press .


13

Options 2

—

—

—

—

—

—

Page

106

107

107

107

108

108

Paper options

Paper Type

a


b


c

Press Paper Type.

d

Press the paper type you are using,

Plain Paper, Inkjet Paper,


13

e



13

104


Paper and print size

a


b


c

Press Paper Size.

d

Press the paper size you are using,

10x15cm, 13x18cm, A4 or Letter.


If you chose Letter or A4, go to

step e.

If you chose another size of paper,

go to step f.

e

Press the Print Size.

Example: Printed Position for A4 paper

1 2 3

8x10cm 9x13cm 10x15cm

4

13x18cm

5

15x20cm

6

Max. Size f

If you do not want to change additional settings, press

Press Colour Start.

.

13

Adjusting Brightness,

Contrast and Colour

13

Brightness

a


b

Press a or b to display Brightness.

c

Press Brightness.

d

Press d or c to make a darker or lighter print.

Press OK.

13

e



Contrast

You can choose the contrast setting. More contrast will make an image look sharper and more vivid.

13

a


b

Press a or b to display Contrast.

c

Press Contrast.

d

Press d or c to change the contrast.

Press OK.

e



13

105

Chapter 13

Colour Enhancement

You can turn on the colour enhancement feature to print more vivid images. Printing time will be slower.

13

a


b


Color Enhance.

c

Press Color Enhance.

d


If you want to customize the White

Balance, Sharpness or Colour

Density, press On, and then go to

step e.

If you do not want to customize, press Off.

Go to step h.

e

Press White Balance, Sharpness or

Color Density.

f

Press d or c to adjust the degree of the setting.

Press OK.

g


If you want to customize another colour enhancement, repeat

steps e to f.

If you want to change other settings, press to display the print setting menu and press the setting you want

to change. (See page 103.)

h



Note

• White Balance

This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will affect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this setting, you can correct that effect and bring the white areas back to pure white.

• Sharpness

This setting enhances the detail of an image, similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.

• Colour Density

This setting adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak picture.

106

Cropping

If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped.

The factory setting is On. If you want to print the whole image, turn this setting to Off.

If you are also using the Borderless setting,

turn the Borderless to Off. (See Borderless

printing on page 107.)

a


b

Press a or b to display Cropping.

c

Press Cropping.

d

Press Off (or On).

e



Cropping: On

13

13

Cropping: Off


13

Borderless printing

This feature expands the printable area to the edges of the paper. Printing time will be slightly slower.

a


b

Press a or b to display Borderless.

c

Press Borderless.

d

Press Off (or On).

e



13

Date Print

You can print the date which is already in the data on your photo. The date will be printed on the lower right corner. If the data doesn’t have the date information, you cannot use this function.

a


b

Press a or b to display Date Print.

c

Press Date Print.

d

Press On (or Off).

e



Note

The DPOF setting on your camera must be turned off to use the Date Print.

13

13

107

Chapter 13

Setting your changes as a new default

You can save the print settings you use most often by setting them as the default settings.

These settings will stay until you change them again.

a

Press your new setting.

Repeat this step for each setting you want to change.

b

After changing the last setting, press

a

or b to choose Set New Default.

c


d


e


13


13


a


b


Factory Reset.

c


d


e


Scan to a memory card or USB Flash memory drive

13

Entering Scan mode

When you want to scan to a memory card or

USB Flash memory drive, press (Scan).

The LCD shows:

13

Scan to

E-mail

Scan to

File

Scan to

Image

Scan to

Media

Scan to

OCR

Press Scan to Media.

If you are not connected to your computer only the Scan to Media selection is available on the LCD.

(See Scanning for Windows

®

or Macintosh

® in the Software User’s Guide on the CD-ROM for details about the other menu options.)

108

How to scan to a memory card or USB Flash memory drive

13

You can scan monochrome and colour documents onto a memory card or USB Flash memory drive. Monochrome documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats. Colour documents may be stored in

PDF (*.PDF) or JPEG (*.JPG) file formats.

The factory setting is Color 150 dpi and the default file format is PDF. The machine automatically creates file names based on the current date. (For details, see the Quick

Setup Guide.) For example, the fifth image scanned on July 1, 2009 would be named

01070905.PDF. You can change the colour and quality.

Quality

Color 150 dpi

Color 300 dpi

Color 600 dpi

B/W 200x100 dpi

B/W 200 dpi

Selectable File

Format

JPEG / PDF

JPEG / PDF

JPEG / PDF

TIFF / PDF

TIFF / PDF a

Insert a CompactFlash

®

, Memory

Stick™, Memory Stick PRO™, SD,

SDHC, xD-Picture Card™ or USB Flash memory drive into your machine.

CAUTION

DO NOT take out the memory card or USB

Flash memory drive while Photo Capture is blinking to avoid damaging the card, USB

Flash memory drive or data stored on the card.

b

Load your document.

c

Press (Scan).

d


Printing photos from a memory card or USB Flash memory drive e


To change the quality, press d or c to display Quality.

Press Quality and choose

Color 150 dpi,

Color 300 dpi,

Color 600 dpi,

B/W 200x100 dpi or

B/W 200 dpi.

To change the file type, press d or c to display File Type.

Press File Type and choose PDF,

JPEG or TIFF.

If you want to change the file name, press d or c to display File Name.

Press File Name and enter the file name.

You can only change the first 6 characters.

Press OK.

Press Mono Start or Colour Start to start scanning without changing additional settings.

Note

• If you chose colour in the resolution setting, you cannot choose TIFF.

• If you chose monochrome in the resolution setting, you cannot choose JPEG.

f


13

109

Chapter 13

How to change the file name

13

You can change the file name.

a

Press (Scan).

b


c

Press d or c to display File Name.

d

Press File Name.

Press to delete characters. Then enter the new file name (up to 6

characters). (See Entering Text on page 186.)

e

Press OK.

How to set a new default

You can set your own default setting.

a

Press (Scan).

b


c


Set New Default.

d


e


f


13

How to reset to factory settings

You can reset the factory settings which you set.

13

a

Press (Scan).

b


c

Press d or c to choose

Factory Reset.

d


e


f


110


Understanding the

Error Messages

Once you are familiar with the types of errors that can occur while you are using

PhotoCapture Center™, you can easily identify and troubleshoot any problems.

Hub is Unusable.

This message will appear if a Hub or USB

Flash memory drive with a Hub has been put into the USB direct interface.

Media Error

This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the memory card.

No File

This message will appear if you try to access a memory card or USB Flash memory drive in the drive (slot) that does not contain a .JPG file.

Out of Memory

This message will appear if you are working with images that are too large for the machine's memory. This message will also appear when a memory card or USB

Flash memory drive you are using does not have enough space available for the scanned document.

Media is Full.

This message will appear if you are trying to save more than 999 files in a memory card or USB Flash memory drive.

Unusable Device

This message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. For more information, visit us at http://solutions.brother.com. This message will also appear if you connect a broken device to the USB direct interface.

13

13

111

14

Printing photos from a camera

14

Printing photos directly from a

PictBridge camera

Your Brother machine supports the

PictBridge standard, allowing you to connect to and print photos directly from any

PictBridge compatible digital camera.

If your camera is using the USB Mass

Storage standard, you can also print photos from a digital camera without PictBridge.

(See Printing photos directly from a digital

camera (without PictBridge) on page 114.)

PictBridge requirements

To avoid errors, remember the following points:

The machine and the digital camera must be connected using a suitable USB cable.


(other image file extensions like .JPEG,

.TIF, .GIF and so on will not be recognized).

PhotoCapture Center™ operations are not available when using the PictBridge feature.

14

14

Setting your digital camera

Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera.

Depending on your camera some of these settings may not be available.

14

Camera Menu

Selections

Paper Size

Options

Paper Type

Layout

DPOF setting

Print Quality

Color

Enhancement

Date Print

1

Letter, A4, 10x15cm, Printer

Settings (Default setting)

2

Plain Paper, Glossy Paper,

Inkjet Paper, Printer Settings

(Default setting)

2

-

Borderless: On, Borderless:

Off, Printer Settings (Default setting)

2

Normal, Fine,

Printer Settings (Default setting)

2

On, Off,


2

On, Off,


2

1

2

See DPOF printing on page 113 for more details.

If your camera is set to use the Printer Settings

(Default setting), the machine will print your photo using the following settings.

Settings

Paper Size

Paper Type

Layout

Print Quality

Color Enhancement

Date Print

Options

10x15cm

Glossy Paper

Borderless: On

Fine

Off

Off

112

Printing photos from a camera

When your camera does not have any menu selections, these settings are also used.

The names and availability of each setting depends on the specification of your camera.

Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings.

Printing Images

14

Note

Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera.

a

Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using a USB cable.

CAUTION

To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the

USB direct interface.

DPOF printing

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, FUJIFILM

Corporation, Panasonic Corporation and

Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

Note

A DPOF File error can occur if the print order that was created on the camera has been corrupted. Delete and recreate the print order using your camera to correct this problem. For instructions on how to delete or recreate the print order, refer to your camera manufacturer's support website or accompanying documentation.

14

1

1 USB direct interface

b

Turn on the camera.

When the machine has recognized the camera, the LCD shows

Camera Connected.

c

Choose the photo you want to print following the instructions from your camera.

When the machine starts printing a photo, the LCD will show Printing.

14

113

Chapter 14

Printing photos directly from a digital camera (without

PictBridge)

14

If your camera supports the USB Mass

Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera.

(If you would like to print photos in PictBridge

mode, see Printing photos directly from a

PictBridge camera on page 112.)

Note

The name, availability and operation differ among digital cameras. Please refer to the documentation supplied with your camera for detailed information, such as how to switch from PictBridge mode to USB mass storage mode.

Printing Images

14

Note

Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera.

a

Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.

1

1 USB direct interface

b

Turn on the camera.

c

Follow the steps in Print Images on page 99.

CAUTION

To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the

USB direct interface.

114


Error Messages

Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems.

Out of Memory

This message will appear if you are working with images that are too large for the machine's memory.

Unusable Device

This message will appear if you connect a camera which is not using the USB Mass

Storage standard. This message will also appear if you connect a broken device to the USB direct interface.

(For more detailed solutions see Error and

Maintenance messages on page 142.)

14

Printing photos from a camera

115

14

116

15

Wireless photo printing


Printing photos with

Bluetooth

®

technology

wireless

Your Brother machine supports Bluetooth

®

wireless technology for printing photos.

Bluetooth

®

wireless technology enables short range wireless communication between your machine and Bluetooth

®

wireless technology enabled devices for printing photos.

15

The requirements for using

Bluetooth

®

wireless technology

15

To avoid errors, remember the following points:


(other image file extensions such as

.JPEG, .TIF and .GIF and so on will not be recognized).

The size of the image file must be no larger than 3 MB.

Your machine is a Class 2 device and the communication range is between 0 to

33 feet. You cannot print outside this range.

15

You can print photos only when the indicator is illuminated in blue. (For details about

turning on the indicator, see Enable your

Bluetooth

®

wireless technology on page 117.)

Set up your machine

15

Pass Key

Comm. Mode

Device Address

0000

Public xx:xx:xx:xx:xx:xx

Enable your Bluetooth

®


You can set Bluetooth

®

wireless technology to On or Off.

a

Press MENU.

b

Press a or b to display Bluetooth.

c

Press Bluetooth.

d

Press a or b to display Turn On/Off.

e

Press Turn On/Off.

f

Press On (or Off).

g


If you want to change any other settings, press the setting you want to change.

If you do not want to change other settings, press Stop/Exit.

15

Pass key

This setting creates a pass key that authorizes a Bluetooth

®

wireless technology enabled device to communicate with your machine. The default setting is 0000.

a

Press MENU.

b


c

Press Bluetooth.

15

Wireless photo printing (MFC-990CW only) d

Press a or b to display Settings.

e

Press Settings.

f

Press a or b to display Pass Key.

g

Press Pass Key.

h

Enter a 4-digit number pass key using the buttons on the LCD.

Press OK.

i


Communication Mode

15

This setting controls the level of security between other Bluetooth

®

wireless technology enabled devices and your machine.

a

Press MENU.

b


c

Press Bluetooth.

d


e

Press Settings.

f

Press a or b to display Comm. Mode.

g

Press Comm. Mode.

h


Press Public if you want to allow any Bluetooth

®

wireless technology enabled device to use your machine.

Press Private if you want to allow a Bluetooth

®

enabled device that has the device address registered.

Press Secure if you want to allow anyone who has the correct pass key to use your machine.

i


15

117

Chapter 15

Device Address

The device address is the ID number which identifies your machine, and it cannot be edited.

15

Device Name

You can name your machine to distinguish from other Bluetooth

®

wireless technology enabled devices. a

Press MENU.

b


c

Press Bluetooth.

d


e

Press Settings.

f

Press a or b to display Device Name.

g

Press Device Name.

h


Press to choose numbers or characters.

Press OK.

Note

You cannot enter special characters.

i


15

Print settings

Once you set the Print settings they will remain the same until you change them.

Print Quality

a

Press MENU.

b


c

Press Bluetooth.

d


Print Settings.

e

Press Print Settings.

f


Print Quality.

g


h

Press Normal or Photo.

i


Paper Type

a

Press MENU.

b


c

Press Bluetooth.

d


Print Settings.

e


f


g

Press Paper Type.

h



i


15

15

15

118

Paper Size

a

Press MENU.

b


c

Press Bluetooth.

d


Print Settings.

e


f


g

Press Paper Size.

h

Press 10x15cm, Letter, 13x18cm or

A4.

i


Borderless

This feature expands the printable area to the edges of the paper. Printing time will be slightly slower.

a

Press MENU.

b

Press a or b to choose Bluetooth.

c

Press Bluetooth.

d


Print Settings.

e


f

Press a or b to display Borderless.

g

Press Borderless.

h

Press On (or Off).

i


15

15

Wireless photo printing (MFC-990CW only)

Date Print

You can print the date if it is already in the data on your photo. The date will be printed on the lower right corner. If the photo data does not have the date information, you cannot use this function.

a

Press MENU.

b


c

Press Bluetooth.

d


Print Settings.

e


f

Press a or b to display Date Print.

g

Press Date Print.

h

Press On (or Off).

i


15


15


a

Press MENU.

b


c

Press Bluetooth.

d


Factory Reset.

e


f

Press Yes (or No).

g


15

119

Chapter 15


Error Messages

Once you are familiar with the types of errors that can occur while you are printing from a

Bluetooth

®

wireless technology enabled device, you can easily identify and troubleshoot any problems.

File size is too large

This message will appear if the file size is larger than 3 MB.

Unsupported file type

This message will appear if the file type is other than .JPG.

Out of Memory

This message will appear if you are working with images that are too large for the machine's memory. This message will also appear when the Bluetooth

®

enabled device you are using does not have enough space available for the scanned document.

(For more detailed solutions see Error and


15

120

Section V

Software

Software and Network features

122

V

122

16

Software and Network features

16

The CD-ROM includes the Software User’s

Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section.

You can find information on these features:

Printing

Scanning

ControlCenter3 (for Windows

®

)

ControlCenter2 (for Macintosh

®

)

Remote Setup

Faxing from your computer

PhotoCapture Center™

Network Printing

Network Scanning

Wired and Wireless Network

How to read HTML User’s Guide

This is a quick reference for using the HTML

User’s Guide.

For Windows

®

Note

If you have not installed the software, see

Viewing Documentation on page 2.

a

From the Start menu, point to Brother,

MFC-XXXX (where XXXX is your model number) from the programs group, then click User’s Guides in HTML format.

b

Click SOFTWARE USER’S GUIDE (or

NETWORK USER’S GUIDE) from the top menu.

c

Click the heading you would like to view from the list at the left of the window.

For Macintosh

®

a

Make sure your Macintosh

®

is turned on. Insert the Brother CD-ROM into your

CD-ROM drive.

b

Double-click the Documentation icon.

c

Double-click your language folder, and then double-click the top.html. d

Click SOFTWARE USER’S GUIDE (or

NETWORK USER’S GUIDE) in the top menu, and then click the heading you would like to read from the list at the left of the window.

Section VI

Appendixes

Safety and Legal

Troubleshooting and Routine Maintenance

Menu and Features

Specifications

Glossary

124

134

164

187

205

VI

124

A

Safety and Legal

Choosing a location

Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10

° C and 35° C.

A

WARNING

DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.

DO NOT connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.

CAUTION

• Avoid placing your machine in a high-traffic area.

• Avoid placing your machine on a carpet.

• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.

• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic timers.

• Disruption of power can wipe out information in the machine's memory.

• Avoid interference sources, such as other cordless telephone systems or speakers.

• DO NOT tip the machine, or place it on any tilted surface. Doing this may cause ink spillage and internal damage to your machine.

A

Safety and Legal

To use the machine safely

Please keep these instructions for later reference and read them before attempting any maintenance.

WARNING

There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Doing this will prevent an electrical shock.

A

A

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.

DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury.

125

DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury.

DO NOT touch the area shaded in the illustration. Doing this may cause injury.

126

Safety and Legal

When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or Jam

Clear Cover.

A

DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.

If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer

Service.

If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.

Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket.

Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

127

128

This product must be installed near an electrical socket that is easily accessible. In case of an emergency, you must unplug the power cord from the electrical socket to shut off the power completely.

This product should be connected to an AC power source within the range indicated on the rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician.

Always make sure the plug is fully inserted.

DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire.

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following:

1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

2 Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.

3 DO NOT use this product to report a gas leak in the vicinity of the leak.

4 DO NOT dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

CAUTION

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line or unplug the cords during a lightning storm.

DO NOT touch the Touchscreen immediately after plugging in the power cord or turning the machine on. Doing this may cause an error.

Safety and Legal

Important safety instructions

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 DO NOT use this product near water.

5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.

6 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless adequate ventilation is provided.

7 Use only the power cord supplied with this machine.

8 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.

This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT defeat the purpose of the grounded plug.

9 DO NOT allow anything to rest on the power cord. DO NOT place this product where people can walk on the cord.

10 DO NOT place anything in front of the machine that will block received faxes. DO NOT place anything in the path of received faxes.

11 Wait until pages have exited the machine before picking them up.

12 Unplug this product from the power socket and refer all servicing to Brother Authorized Service

Personnel under the following conditions:

If liquid has been spilled into the product.

If the product has been exposed to rain or water.

If the product does not operate normally when the operating instructions are followed, adjust only those controls that are covered by the operating instructions.

Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

If the product has been dropped or the casing has been damaged.

If the product exhibits a distinct change in performance, indicating a need for service.

13 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).

14 To reduce the risk of fire, electric shock and injury to people, note the following:

DO NOT use this product near appliances that use water, a swimming pool, or in a wet basement.

DO NOT attempt to operate the machine during an electrical storm or gas leak.

A

A

129

IMPORTANT - For your safety

To ensure safe operation, the supplied three-pin plug must be inserted only into a standard threepin electrical socket that is effectively grounded through the normal household wiring.

The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, consult a qualified electrician.

A

Important - Wiring information (U.K. only)

If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse.

Always replace the fuse cover. Never use a plug that does not have a cover.

A

Warning - This machine must be earthed.

The wires in the mains lead are coloured in line with the following code:

Green and Yellow: Earth

Blue: Neutral

Brown: Live

If in any doubt, call a qualified electrician.

LAN connection

A

A

CAUTION

DO NOT connect this product to a LAN connection that is subject to over-voltages.

130

Safety and Legal

Radio interference

This product complies with EN55022 (CISPR Publication 22) /Class B. When connecting the machine to a computer, ensure that you use a USB cable which does not exceed 2.0 m in length.

A

EU Directive 2002/96/EC and EN50419

A

A

European

Union Only

This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream. This will benefit the environment for all.

(European Union only)

EU Directive 2006/66/EC - Removing or Replacing the Battery

This product incorporates a battery that is designed to last for the lifetime of the product. It is not to be replaced by the user. It should be removed as part of the machine recycling process at end of life and appropriate precautions taken by the recycler.

International ENERGY STAR

®

Compliance Statement

A

The purpose of the International ENERGY STAR

®

Program is to promote the development and popularization of energy-efficient office equipment.

As an ENERGY STAR

®

Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR

®

guidelines for energy efficiency.

A

131

Legal limitations for copying

It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.

The following are examples of documents which may not be copied:

Money

Bonds or other certificates of indebtedness

Certificates of Deposit

Armed Forces Service or Draft papers.

Passports

Postage Stamps (cancelled or uncancelled)

Immigration Papers

Welfare documents

Cheques or Drafts drawn by Governmental Agencies

Identification Documents, badges or insignias

Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair dealing’. Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

Licenses and Certificates of Title to motor vehicles may not be copied under certain state/provincial laws.

A

132

Safety and Legal

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother International Corporation.

© 2008 Brother Industries, Ltd. All rights reserved.

Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the

United States and other countries.

Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Macintosh and TrueType are registered trademarks of Apple Inc.

Adobe, Flash, Illustrator, PageMaker and Photoshop are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

The Bluetooth

®

word mark and logos are registered trademarks owned by Bluetooth SIG, Inc. and any use of such marks by Brother Industries, Ltd. is under license.

Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of

Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

Microdrive is a trademark of International Business Machines Corporation.

CompactFlash is a registered trademark of SanDisk Corporation.

Memory Stick is a trademark of Sony Corporation.

SanDisk is a licensee of the SD and miniSD trademarks.

xD-Picture Card is a trademark of FUJIFILM Corporation, Toshiba Corporation and Olympus

Optical Co. Ltd.

PictBridge is a trademark.

Memory Stick PRO, Memory Stick PRO Duo, Memory Stick Duo, MagicGate Memory Stick,

Memory Stick Micro and M2 are trademarks of Sony Corporation.

BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of Broadcom Corporation in the United States and/or other countries.

AOSS is a trademark of Buffalo Inc.

Wi-Fi, WPA, WPA2 and Wi-Fi Protected Setup are either trademarks or registered trademarks of

Wi-Fi Alliance in the United States and/or other countries.

FaceFilter Studio is a trademark of Reallusion, Inc.

Each company whose software title is mentioned in this manual has a Software License

Agreement specific to its proprietary programs.

All other brand and product names mentioned in this User's Guide are registered trademarks of their respective companies.

A

A

133

B

Troubleshooting and Routine

Maintenance

B

Troubleshooting

If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.

Most problems can be easily resolved by yourself. If you need additional help, the Brother

Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.

If you are having difficulty with your machine

Printing

Difficulty

No printout

Poor print quality

Suggestions

Check the interface cable on both the machine and your computer. (See the Quick

Setup Guide.)

Make sure the machine is plugged in and not in Power Save mode.

One or more ink cartridges are empty. (See Replacing the ink cartridges on page 152.)

If the LCD says Cannot Print and Replace Ink, see Replacing the ink

cartridges on page 152.

Check to see if the LCD is showing an error message. (See Error and


Check that the correct printer driver has been installed and chosen.

Make sure that the machine is online. Click Start and then Printers and Faxes.

Brother MFC-XXXX (where XXXX is your model name), and make sure that Use

Printer Offline is unchecked.

When you choose the Print Odd Pages and Print Even Pages settings, you may see a printing error message on your computer, as the machine pauses during the printing process. The error message will disappear after the machine re-starts printing.

Check the print quality. (See Checking the print quality on page 157.)

Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine’s menu matches the type of paper you are using. (See

Printing for Windows

®

or Printing and Faxing for Macintosh

®

in the Software

User’s Guide on the CD

-

ROM and Paper Type on page 25.)

Make sure that your ink cartridges are fresh. The following may cause ink to clog:

The expiration date written on the cartridge package has passed. (Brother

Original cartridges stay usable for up to two years if kept in their original packaging.)

The ink cartridge was in your machine over six months.

The ink cartridge may not have been stored correctly before use.

Try using the recommended types of paper. (See Acceptable paper and other print

media on page 17.)

The recommended environment for your machine is between 20

° C to 33° C.

B

B

134

Troubleshooting and Routine Maintenance

Printing (continued)

Difficulty

White horizontal lines appear in text or graphics.

Suggestions

Clean the print head. (See Cleaning the print head on page 157.)

The machine prints blank pages.

Make sure you are using Brother Original Innobella™ Ink.

Try using the recommended types of paper. (See Acceptable paper and other print

media on page 17.)

Clean the print head. (See Cleaning the print head on page 157.)


Characters and lines are stacked.

Check the printing alignment. (See Checking the print alignment on page 158.)

Printed text or images are skewed.

Make sure the paper is loaded correctly in the paper tray and the paper side

guides are adjusted correctly. (See Loading paper and other print media on page 10.)

Smudged stain at the top centre of the printed page.

Smudged stain at the right or left corner of the printed page.

Printing appears dirty or ink seems to run.

Make sure the Jam Clear Cover is closed correctly.

Make sure the paper is not too thick or curled. (See Acceptable paper and other

print media on page 17.)

Make sure the paper is not curled when you print on the back side of the paper with the Print Odd Pages and Print Even Pages settings.

Make sure you are using the recommended types of paper. (See Acceptable

paper and other print media on page 17.) Don't handle the paper until the ink is

dry.

Stains appear on the reverse side or at the bottom of the page.


If you are using photo paper, make sure that you have set the correct paper type.

If you are printing a photo from your PC, set the Media Type in the Basic tab of the printer driver.

Make sure the printer platen is not dirty with ink. (See Cleaning the machine’s

printer platen on page 156.)

Make sure you are using the paper support flap. (See Loading paper and other



Check Reverse Order in the Basic tab of the printer driver.

The machine prints dense lines on the page.

The printouts are wrinkled.

Cannot perform ‘Page Layout’ printing.

Print speed is too slow.

In the printer driver Advanced tab, click Colour Settings, and uncheck

Bi-Directional Printing for Windows

®

or Bi-Directional Printing for Macintosh

®

.


Check that the paper size setting in the application and in the printer driver are the same.

Try changing the printer driver setting. The highest resolution needs longer data processing, sending and printing time. Try the other quality settings in the printer driver Advanced tab. Also, click Colour Settings, and make sure you uncheck

Colour Enhancement.

Colour Enhancement is not working correctly.

Turn the borderless feature off. Borderless printing is slower than normal printing.

(See Printing for Windows

®

or Printing and Faxing for Macintosh

®

in the Software

User’s Guide on the CD

-

ROM.)

If the image data is not full colour in your application (such as 256 colour), Colour

Enhancement will not work. Use at least 24 bit colour data with the Colour

Enhancement feature.

B

135

Printing (continued)

Difficulty

Photo paper does not feed properly.

Photo paper does not feed properly.

Machine feeds multiple pages.

Printed pages are not stacked neatly.

Machine does not print from

Adobe

®

Illustrator

®

.

Suggestions

When you print on Brother photo paper, make sure you always load one additional sheet of photo paper first before loading the paper you want to print on.

Clean the paper pick

-

up roller. (See Cleaning the paper pick-up roller on page 156.)

When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

Clean the paper pick

up roller.

(See Cleaning the paper pick-up roller on page 156.)

Make sure the paper is loaded correctly in the paper tray. (See Loading paper and

other print media on page 10.)

Check that more than two types of paper are not loaded in the paper tray at any one time.

Make sure you are using the paper support flap. (See Loading paper and other


Try to reduce the print resolution. (See Printing for Windows

®

or Printing and

Faxing for Macintosh

®

in the Software User’s Guide on the CD-ROM.)

Printing Received Faxes

Difficulty

Condensed print and white streaks across the page or the top and bottom of sentences are cut off.

Suggestions

You probably had a bad connection, with static or interference on the telephone line. Ask the other party to send the fax again.

Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.

Received colour fax prints only in black and white.

Replace the colour ink cartridges that are empty or nearly empty, and then ask the

other person to send the colour fax again. (See Replacing the ink cartridges on page 152.)

Left and Right margins are cut off or a single page is printed on two pages.

Turn on Auto Reduction. (See Printing a reduced incoming fax on page 53.)

Telephone Line or Connections

Difficulty

Dialling does not work. (No dial tone)

The machine does not answer when called.

Suggestions

Make sure the machine is plugged in and not in Power Save mode.

Check the line cord connections.

Change the Tone/Pulse setting. (See the Quick Setup Guide.)

Lift the external telephone’s handset, (or the machine’s handset or cordless handset if available), and then dial the number to send a manual fax. Wait to hear fax receiving tones before pressing Mono Start or Colour Start.

Make sure the machine is in the correct receiving mode for your setup. (See

Choose the Receive Mode on page 43.) Check for a dial tone. If possible, call your

machine to hear it answer. If there is still no answer, check the telephone line cord connection. If there is no ringing when you call your machine, ask your telephone company to check the line.

136


Receiving Faxes

Difficulty

Cannot receive a fax.

Suggestions

Check all line cord connections.

Make sure the machine is in the correct receiving mode for your setup. (See

Receive mode settings on page 46.)

If you often have interference on the telephone line, try changing the menu setting

of Compatibility to Basic(for VoIP). (See Telephone line interference on page 141.)

If you connect your machine to PBX or ISDN, set the menu setting of Telephone

Line Type to your telephone type. (See Setting the Telephone Line Type on page 60.)

Sending Faxes

Difficulty

Cannot send a fax.

Suggestions

Check all line cord connections.

Transmission Verification Report says ‘Result:ERROR’.

Make sure that the Fax

on page 34.)

key is illuminated. (See Entering Fax mode

Ask the other party to check that the receiving machine has paper.

Print the Transmission Verification Report and check for an error. (See Reports on page 81.)

There is probably temporary noise or static on the line. Try sending the fax again.

If you send a PC FAX message and get ‘Result:ERROR’ on the Transmission

Verification Report, your machine may be out of memory. To gain extra memory,

you can turn off Memory Receive (see Turning off Memory Receive Operations

on page 50), print fax messages in memory (see Printing a fax from the memory

on page 54) or cancel a Delayed Fax or Polling Job (see Cancelling a fax in

progress on page 36 or Checking and cancelling waiting jobs on page 40). If the

problem continues, ask the telephone company to check your telephone line.

If you often get transmission errors due to possible interference on the telephone line, try changing the menu setting of Compatibility to Basic(for VoIP). (See

Telephone line interference on page 141.)

If you connect your machine to PBX or ISDN, set the menu setting of Telephone

Line Type to your telephone type. (See Setting the Telephone Line Type on page 60.)

Poor fax send quality.

Try changing your resolution to Fine or S.Fine. Make a copy to check your machine's scanner operation. If the copy quality is not good, clean the scanner.

(See Cleaning the scanner glass on page 155.)

Vertical black lines when sending.

Black vertical lines on faxes you send are typically caused by dirt or correction fluid

on the glass strip. Clean the glass strip. (See Cleaning the scanner glass on page 155.)

B

137

Handling Incoming Calls

Difficulty

The machine ‘Hears’ a voice as a

CNG Tone.

Suggestions

If Fax Detect is set to On, your machine is more sensitive to sounds. It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones. Deactivate the machine by pressing

Stop/Exit. Try avoiding this problem by turning Fax Detect to Off. (See Fax Detect on page 47.)

Sending a fax call to the machine.

If you answered on an external or extension telephone, press your Remote

Activation Code (the factory setting is l 5 1). When your machine answers, hang up.

Custom features on a single line.

If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom feature on a single telephone line with your machine, it may create a problem sending or receiving faxes.

For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother's ECM(Error

Correction Mode) feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features. If avoiding a slight interruption is crucial to your business, a separate telephone line with no custom features is recommended.

Copying Difficulties

Difficulty

Cannot make a copy.

Suggestions

Make sure that the Copy

on page 86.)

key is illuminated. (See Entering Copy mode

Try using the scanner glass. (See Using the scanner glass on page 21.)

Poor copy results when using the

ADF.

Vertical black lines or streaks appear in copies.

Vertical black lines or streaks on copies are typically caused by dirt or correction

fluid on the glass strip. Clean the glass strip. (See Cleaning the scanner glass on page 155.)

Fit to Page does not work properly. Make sure the document is not skewed on the scanner glass.

Scanning Difficulties

Difficulty

TWAIN/WIA errors appear when starting to scan.

Suggestions

Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In

PaperPort™ 11SE with OCR, click File, Scan or Get Photo and click Select to choose the Brother TWAIN/WIA driver.

Try using the scanner glass. (See Using the scanner glass on page 21.)

Poor scanning results when using the ADF.

OCR does not work.

Try increasing the scanner resolution.

138


Software Difficulties

Difficulty

Cannot install software or print.

‘Device Busy’

Cannot print images from

FaceFilter Studio.

Suggestions

Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software.

Make sure the machine is not showing an error message on the LCD.

To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine. To install FaceFilter Studio see the

Quick Setup Guide.

Also, before you start FaceFilter Studio for the first time, you must make sure your

Brother machine is turned On, and connected to your computer. This will allow you to access all the functions of FaceFilter Studio.

PhotoCapture Center™ Difficulties

Difficulty

Removable Disk does not work correctly.

Cannot access Removable Disk from Desktop icon.

Part of my photo is missing.

Suggestions

1 Have you installed the Windows

®

2000 update? If not, do the following:

1) Unplug the USB cable.

2) Install the Windows

®

2000 update using one of the following methods.

Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup

Guide.)

Download the latest service pack from the Microsoft Web site.

3) Wait about 1 minute after you restart the PC, and then connect the USB cable.

2 Take out the memory card or USB Flash memory drive and put it back in again.

3 If you have tried ‘Eject’ from within Windows

®

, take out the memory card or

USB Flash memory drive before you continue.

4 If an error message appears when you try to eject the memory card or USB

Flash memory drive, it means the card is being accessed. Wait a while and then try again.

5 If all of the above do not work, turn off your PC and machine, and then turn them on again. (You will have to unplug the power cord of the machine to turn it off.)

Make sure that you have correctly inserted the memory card or USB Flash memory drive.

Make sure that Borderless Printing and Cropping are turned off. (See Borderless

printing on page 107 and Cropping on page 107.)

B

139

Network Difficulties

Difficulty

Cannot print over the Network.

The network scanning feature does not work.

The network PC-Fax Receive feature does not work.

Your computer cannot find your machine.

Suggestions

Make sure that your machine is powered on and is online and in Ready mode.

Print a Network Configuration list (see Reports on page 81.) and check the current

Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable. If the connections are good, the machine shows LAN Active for 2 seconds.

(If you are having Network problems, see the Network User’s Guide for more information.)

(For Windows

®

users only) Firewall settings on your PC may be rejecting the necessary network connection. Follow the instructions below to configure the

Firewall. If you are using personal Firewall software, see the User’s Guide for your software or contact the software manufacturer.

For Windows

®

XP SP2 and Windows Vista

®

users, see Firewall settings in the

Software User’s Guide on the CD-ROM.

For Windows

®

XP SP1 user’s, please visit the Brother Solutions Center:

(http://solutions.brother.com)

<Windows

®

users>

Firewall settings on you PC may be rejecting the necessary network connection.

For detail, see the instruction above.

<Macintosh

®

users>

Re-select your machine in the Device Selector application located in Macintosh

HD/Library/Printers/Brother/Utilities/DeviceSelector or from the model list in

ControlCenter2.

Touchscreen Difficulties

Difficulty

The dial pad does not work when entering numbers or characters.

Suggestions

Use the touchscreen buttons to enter information.

140

Dial Tone detection

When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to

Detection you can make your machine dial as soon as it detects a dial tone. This setting can save a small amount of time when sending a fax to many different numbers. If you change the setting and start having problems with dialling you should change back to the factory No Detection setting.

a

Press MENU.

b


Initial Setup.

c


d

Press a or b to display Dial Tone.

e

Press Dial Tone.

f

Press Detection or No Detection.

g


B


Telephone line interference

If you are having problems sending or receiving a fax due to possible interference on the telephone line, you can change the compatibility setting, which reduces the modem speed to minimise errors.

a

Press MENU.

b


c

Press Fax.

d


Miscellaneous.

e


f


Compatibility.

g

Press Compatibility.

h

Press High, Normal or

Basic(for VoIP).

Basic(for VoIP) cuts the modem speed to 9600 bps. Unless interference is a recurring problem on your telephone line, you may prefer to use it only when needed.

Normal sets the modem speed at

14400 bps.

High increases the modem speed to

33600 bps. (factory setting) i


Note

When you change the compatibility to

Basic(for VoIP), the ECM feature is only available for colour fax sending.

B

B

141

Error and Maintenance messages

As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below.

You can correct most errors and routine maintenance by yourself. If you need more help, the

Brother Solutions Center offers the latest FAQs and troubleshooting tips.

Visit us at http://solutions.brother.com.

B

Error Message

B&W Print Only

Cause

One or more of the colour ink cartridges is empty.

While this message appears on the LCD, each operation works in the following way:

Printing

If you click Greyscale in the

Advanced tab of the printer driver you can use the machine as a monochrome printer for approximately four weeks depending on the number of pages you print.

Copying

If the paper type is set to

Plain Paper or

Inkjet Paper you can make copies in monochrome.

Faxing


Plain Paper or

Inkjet Paper the machine will receive and print the faxes in monochrome. If a sending machine has a colour fax, the machine’s handshake will ask that the fax be sent as monochrome.


Other Glossy or

Brother BP71, the machine will stop all print operations. If you unplug the machine, or take out the empty ink cartridge, you cannot use the machine until you change to a new ink cartridge.

Replace the empty ink cartridges.

(See Replacing the ink cartridges on page 152.)

Action

Replace the empty ink cartridges. (See

Replacing the ink cartridges on page 152.)

142


Error Message

Cannot Detect

Cannot Print

Cause

You installed a new ink cartridge too quickly and the machine did not detect it.

If you are using non Brother

Original ink the machine may not detect the ink cartridge.

An ink cartridge is not installed properly.

One or more of the ink cartridges are empty. The machine will stop all print operations. While memory is available, black and white faxes will be stored in the memory. If a sending machine has a colour fax, the machine's

‘ handshake

’

will ask that the fax be sent as black and white. If the sending machine has the ability to convert it, the colour fax will be stored in the memory as a black and white fax.

Poor telephone line quality caused a communication error.

Action

Take out the new ink cartridge and re-install it slowly until it clicks.

Replace the cartridge with a Brother

Original ink cartridge. If the error message remains, contact your Brother dealer.

Take out the new ink cartridge and reinstall it slowly until it clicks.

Replace the empty ink cartridges. (See


Comm.Error

Connection Fail

Cover is Open.

Data Remaining

You tried to poll a fax machine that is not in Polled Waiting mode.

The scanner cover is not closed completely.

The ink cartridge cover is not completely closed.

Print data is left in the machine's memory.

If the problem continues, call the telephone company and ask them to check your telephone line.

Check the other fax machine's polling setup.

Lift the scanner cover and then close it again.

Firmly close the ink cartridge cover until it clicks.

Press Stop/Exit. The machine will cancel the job and clear it from the memory. Try to print again.

Try to send or receive again.

Disconnected

Document Jam

The other person or other person's fax machine stopped the call.

The document was not inserted or fed correctly, or the document scanned from the ADF was too long.

File size is too large The file you sent is too large for printing with Bluetooth

®

wireless technology.

High Temperature

Hub is Unusable.

The print head is too warm.

A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface.

See Using the ADF on page 21.

See Document jam on page 149.

Make your file smaller than 3 MB.

Allow the machine to cool down.

A Hub or USB Flash memory drive with

Hub are not supported. Unplug the device from the USB direct interface.

B

143

Error Message

Image Too Long.

Image Too Small.

Ink low

Low Temperature

Media Error

Media is Full.

No Caller ID

No Cartridge

No File

Cause

The proportions of your photo are irregular so effects could not be added.

The size of your photo is too small to trim.

One or more of the ink cartridges are running out of ink. If a sending machine has a colour fax to send, your machine’s ‘handshake’ will ask that the fax be sent as black and white. If the sending machine has the ability to convert it, the colour fax will be printed at your machine as a black and white fax.

The print head is too cold.

The memory card is either corrupted, incorrectly formatted, or there is a problem with the memory card.

The memory card or USB flash memory drive you are using already contains 999 files.

There is no incoming call history.

You did not receive calls or you have not subscribed to the Caller

ID service from your telephone company.

An ink cartridge is not installed correctly.

The memory card or USB Flash memory drive in the media drive does not contain a .JPG file.

Action

Choose a regularly proportioned image.

Choose a larger image.

Order a new ink cartridge.

Allow the machine to warm up.

Put the card firmly into the slot again to make sure it is in the correct position. If the error remains, check the media drive (slot) of the machine by putting in another memory card that you know is working.

Your machine can only save to your memory card or USB flash memory drive if it contains less than 999 files. Try deleting unused files to free some space and try again.

If you want to use the Caller ID feature call

your telephone company. (See Caller ID

(U.K. and Ireland only) on page 60.)

Take out the new ink cartridge and reinstall it slowly until it clicks. (See


Put the correct memory card or USB Flash memory drive into the slot again.

144


Error Message

No Paper Fed

No Response/Busy

Not Registered

Out of Memory

Paper Jam

Touchscreen initialization failed

Cause

The machine is out of paper or paper is not properly loaded in the paper tray, or the Jam Clear

Cover is not closed properly.

Action


Refill the paper in the paper tray, and then press Mono Start or

Colour Start.

Remove the paper and load it again and then press Mono Start or

Colour Start. Close the Jam Clear

Cover properly.

See Printer jam or paper jam on page 150.

The paper is jammed in the machine.

The Jam Clear Cover is not closed properly.

Check the Jam Clear Cover is closed

evenly at both ends. (See Printer jam or

paper jam on page 150.)

Verify the number and try again.

The number you dialled does not answer or is busy.

You tried to access a Speed Dial number that is not programmed.

The machine's memory is full.

Set up the Speed Dial number. (See

Storing Speed Dial numbers on page 69.)

Fax sending or copy operation in progress


Press Stop/Exit and wait until the other operations in progress finish and then try again.

Clear the data in the memory. To gain extra memory, you can turn off Memory

Receive. (See Turning off Memory

Receive Operations on page 50.)

Print the faxes that are in the memory.

(See Printing a fax from the memory on page 54.)

The memory card or USB flash memory drive you are using does not have enough free space to scan the documents.

Delete unused files from your memory card or USB Flash memory drive to make some free space and then try again.

Paper is jammed in the machine.

Open the Jam Clear Cover (at the back of the machine) and pull out the jammed

paper by following steps in Printer jam or

paper jam on page 150.

The Touchscreen has been pressed before the power on initialisation has completed.

Make sure the paper length guide is fit to the paper size. Do not extend the paper tray when you load A5 or smaller size paper.

Make sure that there is nothing resting on or touching the Touchscreen.

B

145

Error Message

Unable to Clean XX

Cause

The machine has a mechanical problem.

Unable to Init. XX

Unable to Print XX

—

OR

—

Unable to Scan XX

Unable to use Phone

XX

A foreign object such as a clip or ripped paper is in the machine.

Unable to Clean 46

Unable to Init. 46

Unable to Print 46

Unusable Device

Disconnect device from front connector & turn machine off & then on

Unusable Device

Please Disconnect

USB Device.

Internal servicing required.

A broken device has been connected to the USB direct interface.

A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface.

For more information, visit us at http://solutions.brother.com.

Unsupported file type The file you sent has an unsupported file extension for printing with Bluetooth

®


Wrong Paper Size

Paper is not the correct size.

Action

Open the scanner cover and remove any foreign objects inside the machine. If the error message continues, disconnect the machine from the power for several minutes, then reconnect it. (The machine can be turned off for approximately 24 hours without losing faxes stored in the

memory. See Transferring your faxes or

Fax Journal report on page 147.)

Call your Brother dealer.

Unplug the device from the USB direct interface, then press Power Save to turn the machine off and then on again.

Unplug the device from the USB direct interface.

Send a suppported file type, with a JPG extension.

Check that the machine's Paper Size setting matches the size of paper in the

tray. (See Paper Size on page 26)

146

Error animation

Error animations display step-by-step instructions when paper gets jammed. You can read the steps at your own pace by pressing c to see the next step and d to go backward. If you do not press a key after 1 minute the animation starts running automatically again.

B

Note

You can press d or c to pause the autoanimation and go back to step-by-step mode.

Transferring your faxes or

Fax Journal report

B

If the LCD shows:

Unable to Clean XX

Unable to Init. XX

Unable to Print XX

Unable to Scan XX

Unable to use Phone XX

We recommend transferring your faxes to another fax machine or to your PC. (See

Transferring faxes to another fax machine

on page 147 or Transferring faxes to your PC on page 148.)

You can also transfer the Fax Journal report to see if there are any faxes you need to

transfer. (See Transferring Fax Journal report

to another fax machine on page 148.)

Note

If there is an error message on the machine's LCD, after the faxes have been transferred, disconnect the machine from the power source for several minutes, and then reconnect it.


Transferring faxes to another fax machine

If you have not set up your Station ID, you cannot enter fax transfer mode. (See Enter

personal information (station ID) in the Quick

Setup Guide.)

B

a

Press Stop/Exit to interrupt the error temporarily.

b

Press MENU.

c

Press a or b to display Service.

d

Press Service.

e

Press Data Transfer.

f

Press Fax Transfer.

g


If the LCD shows No Data, there are no faxes left in the machine's memory.


Enter the fax number to which faxes will be forwarded. h


B

147

Transferring faxes to your PC

You can transfer the faxes from your machine's memory to your PC. a


b

Make sure you have installed MFL-Pro

Suite on your PC, and then turn on PC

FAX Receiving on the PC. (For details see PC- FAX receiving for Windows

®

in the Software User’s Guide on the

CD-ROM.)

B

c

Make sure you have set PC Fax

Receive on the machine. (See PC Fax

Receive on page 49.)

If faxes are in the machine’s memory when you set up PC Fax Receive, the

LCD will ask if you want to transfer the faxes to your PC.

d


To transfer all faxes to your PC, press Yes. You will be asked if you want a backup print.

To exit and leave the faxes in the memory, press No.

e


Transferring Fax Journal report to another fax machine

If you have not set up your Station ID, you cannot enter fax transfer mode. (See Enter

personal information (station ID) in the Quick

Setup Guide.)

B

a


b

Press MENU.

c

Press a or b to display Service.

d

Press Service.

e

Press Data Transfer.

f

Press Report Trans.

g

Enter the fax number to which the Fax

Journal report will be forwarded.

h


148

Document jam

Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam.

B

Document is jammed in the top of the

ADF unit

B

a

Take out any paper from the ADF that is not jammed.

b

Open the ADF cover.

c

Pull the jammed document up and to the left.


Document is jammed inside the ADF unit

B

a

Take out any paper from the ADF that is not jammed.

b

Lift the document cover.

c

Pull the jammed document out to the left.

B

d

Close the ADF cover.

e


Note

To avoid document jams close the ADF cover correctly by pushing it gently in the middle.

d

Close the document cover.

e


149

Printer jam or paper jam

Take out the jammed paper depending on where it is jammed in the machine.

a

Pull the paper tray (1) out of the machine.

B

d

Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine.

1 b

Pull out the jammed paper (1) and press

Stop/Exit.

1

1 c

Reset the machine by lifting the scanner cover from the front of the machine and then closing it.

If you cannot remove the jammed paper from the front of the machine, or the error message still appears on the LCD after you have removed the jammed paper, please go to the next step.

e

Close the Jam Clear Cover.

Make sure the cover is closed properly.

150

f

Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position. Make sure that there is no jammed paper left inside the machine.

1

Troubleshooting and Routine Maintenance g

Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands.

1

2

3

B

Note

• If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper.

• If the print head is at the right corner as shown in the illustration, you cannot move the print head. Press Stop/Exit until the print head moves to the middle. Then unplug the machine from the power source, and take out the paper.

h

Push the paper tray firmly back into the machine.

Note

Make sure you pull out the paper support until it clicks.

• If ink gets onto your skin, immediately wash it off with soap or detergent.

151

Routine maintenance

B

Replacing the ink cartridges

B

Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.

The LCD will tell you which ink cartridge is low or needs replacing. Be sure to follow the LCD prompts to replace the ink cartridges in the correct order.

Even though the machine tells you that an ink cartridge is empty, there will be a small amount of ink left in the ink cartridge. It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly.

CAUTION

Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance and reliability when used with genuine Brother Branded ink cartridges. Brother cannot guarantee this optimum performance and reliability if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother Branded cartridges or the refilling of empty cartridges with ink from other sources. If damage is caused to the print head or other parts of this machine as a result of using other brands of ink or ink cartridges, any repairs required as a result may not be covered by the warranty.

a

Open the ink cartridge cover.

If one or more ink cartridges are empty, for example Black, the LCD shows

B&W Print Only or Cannot Print.

b

Press the lock release lever as shown to release the cartridge indicated on the

LCD. Remove the cartridge from the machine.

c

Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge.

152

d

Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1).

1 e

Each colour has its own correct position.

Insert the ink cartridge in the direction of the arrow on the label.

Troubleshooting and Routine Maintenance g

The machine will automatically reset the ink dot counter.

Note

• If you replaced an ink cartridge, the LCD may ask you to verify that it was a brand new one (for example, Did You Change

Black). For each new cartridge you installed, press Yes to automatically reset the ink dot counter for that colour. If the ink cartridge you installed is not a brand new one, be sure to press No.

• If the LCD shows No Cartridge or

Cannot Detect after you install the ink cartridges, check that the ink cartridges are installed correctly.

WARNING

If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned.

B

f

Gently push the ink cartridge in until it clicks, and then close the ink cartridge cover.

153

CAUTION

DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.

DO NOT touch the cartridge insertion slots.

If you do so, the ink may stain your skin.

If ink gets on your skin or clothing immediately wash it off with soap or detergent.

If you mix the colours by installing an ink cartridge in the wrong position, clean the print head several times after correcting the cartridge installation.

Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge.

Cleaning the outside of the machine

Clean the Touchscreen as follows:

CAUTION

Turn off the power switch when you clean the Touchscreen.

DO NOT use any type of liquid cleaners

(including ethanol).

a

Clean the Touchscreen with a dry soft cloth.

Clean the outside of the machine as follows:

CAUTION

Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine.

DO NOT use cleaning materials that contain ammonia.

DO NOT use isopropyl alcohol to remove dirt from the control panel. It may crack the panel.

B

154

a

Pull the paper tray (1) completely out of the machine.

1


Cleaning the scanner glass

a

Lift the document cover (1). Clean the scanner glass (2) and the white plastic

(3) with a soft lint-free cloth moistened with a non-flammable glass cleaner.

1

B

B

3 b

Wipe the outside of the machine with a soft cloth to remove dust.

2 c

Lift the output paper tray and remove anything that is stuck inside the paper tray.

d

Wipe the paper tray with a soft cloth to remove dust.

b

In the ADF unit, clean the white bar (1) and the glass strip (2) with a lint-free cloth moistened with a non-flammable glass cleaner.

1

2 e

Close the output paper tray and put the paper tray firmly back in the machine.

Note

In addition to cleaning the glass strip with a non-flammable glass cleaner, run your finger tip over the glass strip to see if you can feel anything on it. If you feel dirt or debris, clean the glass strip again concentrating on that area. You may need to repeat the cleaning process three or four times. To test, make a copy after each cleaning.

155

Cleaning the machine’s printer platen

WARNING

Be sure to unplug the machine from the electrical socket before cleaning the printer platen (1).

B

a

Lift the scanner cover until it locks securely into the open position.

b

Clean the machine’s printer platen (1) and the area around it, wiping off any scattered ink with a soft, dry lint-free cloth.

Cleaning the paper pick-up roller

B

a

Pull the paper tray completely out of the machine.

b

Unplug the machine from the electrical socket and open the Jam Clear Cover

(1) at the back of the machine.

1 c

Clean the Paper Pick-up Roller (1) with isopropyl alcohol on a cotton swab.

1

1 d

Close the Jam Clear Cover.

Make sure the cover is closed correctly.

e

Put the paper tray firmly back in the machine.

f

Re-connect the power cord.

156

Cleaning the print head

To maintain print quality, the machine will automatically clean the print head. You can start the cleaning process manually if there is a print quality problem.

Clean the print head and ink cartridges if you get a horizontal line or blank text in the text or graphics on your printed pages. You can clean Black only, three colours at a time

(Cyan/Yellow/Magenta), or all four colours at once.

Cleaning the print head consumes ink.

Cleaning too often uses ink unnecessarily.

B

CAUTION

DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.

a

Press .

b

Press Cleaning.

c

Press Black, Color or All.

The machine cleans the print head.

When cleaning is finished, the machine will go back to the Ready screen automatically.

Note

If you clean the print head at least five times and the print has not improved, try installing a new Brother original

Innobella™ replacement cartridge for each problem colour. Try cleaning the print head again up to five more times. If the print has not improved call your

Brother dealer.


Checking the print quality

If faded or streaked colours and text appear on your output, some of the nozzles may be clogged. You can check this by printing the

Print Quality Check Sheet and looking at the nozzle check pattern.

B

a

Press .

b

Press Test Print.

c


d


The machine begins printing the Print

Quality Check Sheet.

e

Check the quality of the four colour blocks on the sheet.

f

The LCD asks you if the print quality is

OK.


If all lines are clear and visible, press

Yes to finish the Print Quality check

and go to step j.

If you can see missing short lines as shown below, press No to choose

No.

OK Poor g

The LCD asks you if the print quality is

OK for black and three colours.

Press Yes or No.

h

The LCD asks you if you want to start cleaning.


The machine starts cleaning the print head.

B

157

i

After cleaning is finished, press

Colour Start.

The machine starts printing the Print

Quality Check Sheet again and then

return to step e.

j


If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged colour.

After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer.

CAUTION

DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.

Note

i

When a print head nozzle is clogged the printed sample looks like this.

After the print head nozzle is cleaned, the horizontal lines are gone.

Checking the print alignment

B

You may need to adjust the print alignment after transporting the machine, if your printed text becomes blurred or images become faded.

a

Press .

b

Press Test Print.

c

Press Alignment.

d


The machine starts printing the

Alignment Check Sheet.

e

Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0. f


If the number 5 samples of both the

600 dpi and 1200 dpi test prints are the best matches, press Yes to finish the Alignment Check and go to

step i.

If another test print number is a better match for either 600 dpi or

1200 dpi, press No to choose it.

g

For 600 dpi, press the number of the test print that most closely matches the number 0 sample (1-8).

h

For 1200 dpi, press the number of the test print that most closely matches the number 0 sample (1-8).

i


158

Checking the ink volume

Although an ink volume icon appears on the

LCD, you can use the ink menu to see a large graph showing the ink that is left in each cartridge.

B

a

Press .

b

Press Ink Volume.

The LCD shows the ink volume.

c


Note

You can check the ink volume from your computer. (See Printing for Windows

®

or

Printing and Faxing for Macintosh

®

in the

Software User’s Guide on the CD-ROM.)

Uninstalling and installing the handset and handset cradle


B

If you do not use the handset you can remove the handset and handset cradle.

Uninstalling the handset and handset cradle

B

a

Unplug the curled handset cord from the machine.

Troubleshooting and Routine Maintenance b

Pull the tab (1) back and hold it in position as you push the cradle (2) to the back of the machine.

1

c

Attach the side cover.

2

B

159

Installing the handset and handset cradle

a

Remove the side cover.

B

c

Connect the curled handset cord to the machine.

Note

If you cannot open the cover with your hand, use a coin to open it.

b

Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place.

160

Machine Information

Checking the serial number

You can see the machine’s serial number on the LCD.

a

Press MENU.

b


Machine Info.

c

Press Machine Info.

d


B

B


Packing and shipping the machine

B

When you transport the machine, use the packing materials that came with your machine. Follow the instructions below to properly pack your machine. Damage caused to your machine during transit is not covered by your warranty.

CAUTION

It is important to allow the machine to ‘park’ the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped. Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head.

B

a

Open the ink cartridge cover.

b

Press the ink release lever to release the ink cartridge and take out the ink

cartridges. (See Replacing the ink

cartridges on page 152.)

c

Install the green protective part and then close the ink cartridge cover.

161

CAUTION

Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2).

d

Lift the front of the machine and hook the long end (1) of the green protective part into the T-shaped hole underneath the machine. Push the forked end (2) onto the top of the paper tray.

2

1

2

If you are not able to find the green protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the green protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.

1 e

Unplug the machine from the telephone wall socket and take the telephone line cord out of the machine.

f

Unplug the machine from the electrical socket and from the machine.

g

Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position. Then unplug the interface cable from the machine, if it is connected.

162

h

Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands.

1

Troubleshooting and Routine Maintenance j

Pack the machine and the printed materials in the original carton with the original packing material as shown in the illustration.

Do not pack the used ink cartridges in the carton.

2

3

(MFC-790CW)

(MFC-990CW)

B

i

Wrap the machine in the bag.

k

Close the carton and tape it shut.

163

164

C

Menu and Features

On-screen programming

Your machine is designed to be easy to operate with LCD on-screen programming using the menu buttons on the Touchscreen.

User-friendly programming helps you take full advantage of all the menu selections your machine has to offer.

Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.

C

Menu table

You can program your machine by using the

Menu table that begins on page 165. These

pages list the menu selections and options.

C

Memory storage

Even if there is a power failure, you will not lose the settings you have chosen using the

Menu key because they are stored permanently. Also, you will not lose your settings in the PhotoCapture, Fax and Copy mode key menus if you have chosen

Set New Default. You may have to reset the date and time.

Note

During a power failure the machine will retain messages that are in the memory for approximately 24 hours.

C

Mode and menu keys

C

MENU

Access the main menu.

Access each mode and its menu of temporary settings.

Stop the current operation.

C

Menu and Features

Menu table

The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk.

MENU (

MENU

)

C

Level1

General Setup

Level2

Mode Timer

Paper Type

Paper Size

Volume

Auto Daylight

Level3

—

—

—

Ring

Beeper

Speaker

—

Low*

Med

High

Off

Low

Med*

High

On*

Off

Options

Off

0 Sec

30 Secs

1 Min

2 Mins*

5 Mins

Plain Paper*

Inkjet Paper

Brother BP71

Other Glossy

Transparency

A4*

A5

10x15cm

Letter

Legal

Off

Low

Med*

High

Off

The factory settings are shown in Bold with an asterisk.

Descriptions

Sets the time to return to

Fax mode.

Sets the type of paper in the paper tray.

Page

25

25

Sets the size of the paper in the paper tray.

26

Adjusts the ring volume.

Adjusts the volume level of the beeper.

Adjusts the volume level of the speaker.

Changes for Daylight

Savings Time automatically.

26

27

27

28

C

165

Level1

General Setup

(Continued)

Level2 Level3 Options

P.Save Setting Fax Receive:

On*

LCD Settings

Ring Tone:On

Ring Tone:Off*

Fax Receive:

Off

(For MFC-990CW when you choose

Fax Receive:On)

LCD Contrast

Light

Backlight

Dim Timer

Med*

Dark

Light*

Med

Dark

Off

10 Secs

20 Secs

Sleep Mode

Echo Control

(MFC-990CW only)

—

—

30 Secs*

1 Min

2 Mins

3 Mins

5 Mins

10 Mins*

30 Mins

60 Mins

level1*

level2 level3 level4

Descriptions

Customizes the

Power Save key not to receive faxes in power save mode.

Adjusts the contrast of the

LCD.

You can adjust the brightness of the LCD backlight.

You can set how long the

LCD backlight stays on for after the last key press.

You can choose how long the machine will remain idle before it goes into sleep mode.

Adjusts the Echo Control level.

Page

23

29

29

29

28

See

DECT™

Handset

BCL-D70

User’s

Guide


166

Level1

Fax

Menu and Features

Level2 Level3

Setup Receive Ring Delay

F/T Ring Time 20 Secs

Fax Detect

30 Secs*

40 Secs

70 Secs

On*

Semi

Off

Remote Codes On*

(l51, #51)

Off

2*

3

4

0

1

Options

Ring Delay

5

6

7

8

(Example for the

UK)

Toll Saver

On

Off*

Auto Reduction On*

Off


Descriptions

Sets the number of rings before the machine answers in Fax Only or

Fax/Tel mode.

Cost saving feature: the machine rings 2 times if there are messages and 4 times if there are no messages, so you can hang up and not pay for the call.

Sets the pseudo/doublering time in Fax/Tel mode.

78

46

Receives fax messages automatically when you answer a call and hear the fax tone.

Allows you to answer all calls at an extension or external telephone and use codes to turn the machine on or off. You can personalize these codes.

Cuts the size of incoming faxes.

Page

46

47

65

53

C

167

Level1

Fax

(Continued)

Level2

Setup Receive

(Continued)

Level3 Options

Memory Receive Off*

Fax Forward

Fax Storage

PC Fax Receive

Descriptions

You can set the machine to either forward fax messages, store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or send faxes to your PC.

If you choose Fax Forward or PC Fax Receive, you can turn on the Backup

Print safety feature.

You can preview faxes.

Page

48

51

Fax Preview

On

Off*

Report Setting XMIT Report

On

On+Image

Off*

Off+Image

Journal Period Off

Print Document —

Every 50 Faxes*

Every 6 Hours

Every 12 Hours

Every 24 Hours

Every 2 Days

Every 7 Days

—

Remote Access

—

Remaining Jobs —

---l

—

Initial setup for

Transmission Verification

Report and Fax Journal

Report.

Prints incoming faxes stored in the memory.

Set your own code for

Remote Retrieval.

Check which jobs are in the memory and lets you cancel chosen jobs.

80

81

54

54

40


168

Menu and Features

Level1

Fax

(Continued)

Level2

Setup TAD

Level3

OGM

Options

TAD Message

F/T Message

ICM Max.Time

30 Secs*

60 Secs

120 Secs

180 Secs

ICM Rec.Monitr

Off

On*

Descriptions

Play/Record or erase the outgoing message.

Choose the maximum length of incoming messages.

Page

75

78

Miscellaneous Mem Security

Set Password

Set Security

Allows you to turn the speaker volume for voice messages as they come in

On or Off.

Prohibits most functions except receiving faxes into memory.

Adjusts the modem speed to help resolve transmission problems.

78

31

141

Compatibility High*

Normal

BT Call Sign

(U.K. Only)

Caller ID

(U.K. and

Ireland only)

Basic(for VoIP)

On

Off*

On*

Off


Used with BT Call Sign.

View a list of the last 30

Caller IDs stored in the memory.

61

60

C

169

Network menu

Level1

Network

Level2

Wired LAN

Level3

TCP/IP

Level4

BOOT Method

IP Address

Subnet Mask

Gateway

Node Name

WINS Config

WINS Server

DNS Server

APIPA

Options

Auto*

Static

RARP

Descriptions

Chooses the

BOOT method that best suits your needs.

BOOTP

DHCP

[000-255].

Enter the IP address.

[000-255].

[000-255].

[000-255]

[000-255].

Enter the Subnet mask.

[000-255].

[000-255].

[000-255]

[000-255].

[000-255].

[000-255].

Enter the

Gateway address.

[000-255]

BRNXXXXXXXXXXXX

Enter the Node name.

Auto*

Static

Chooses the

WINS configuration mode.

(Primary)

000.000.000.000

(Secondary)

000.000.000.000

(Primary)

000.000.000.000

(Secondary)

000.000.000.000

On*

Off

Specifies the IP address of the primary or secondary server.


Automatically allocates the IP address from the link-local address range.

See Network User's Guide on the CD-ROM


170

Menu and Features

Level1

Network

(Continued)

Level2

Wired LAN

(Continued)

WLAN

Level3

Ethernet

TCP/IP

Level4

Auto*

100B-FD

100B-HD

10B-FD

10B-HD

BOOT Method

Options

IP Address

Subnet Mask

Gateway

Node Name

WINS Config

WINS Server

DNS Server

Descriptions

Chooses the

Ethernet link mode.

Auto*

Static

RARP

BOOTP

DHCP

[000-255].

[000-255].

Chooses the

BOOT method that best suits your needs.

Enter the IP address.

[000-255].

[000-255]

[000-255].

[000-255].

[000-255].

Enter the Subnet mask.

[000-255]

[000-255].

[000-255].

[000-255].

Enter the

Gateway address.

[000-255]

BRWXXXXXXXXXXXX Enter the Node name.

Auto*

Static

Chooses the

WINS configuration mode.

(Primary)

000.000.000.000

(Secondary)

000.000.000.000

(Primary)

000.000.000.000

(Secondary)

000.000.000.000



C



171

Level1

Network

(Continued)

Level2

WLAN

(Continued)

Level3

TCP/IP

(Continued)

Setup Wizard

SES/WPS/AOSS

Level4

APIPA

—

—

WPS w/PIN Code —

WLAN Status Status

Signal

SSID

Comm. Mode

—

—

—

—

Network I/F

Factory Reset

—

—

Wired LAN*

WLAN

Yes

No

—

—



—

—

Options

On*

Off

—

Descriptions

Automatically allocates the IP address from the link-local address range.

You can configure your print server.

You can easily configure your wireless network settings using the one-button push method.

You can easily configure your wireless network settings using

WPS with a PIN code.

You can see the current wireless network status.

You can see the current wireless network signal strength.

You can see the current SSID.

You can see the current

Communication

Mode.

You can choose the network connection type.

Restores all wired and wireless network settings to the factory default.

172

Menu and Features

MENU (

MENU

) (continued)

Level1

Bluetooth

Level2

Turn On/Off

Settings

Level3

—

Pass Key

Comm. Mode

Options

On

Off*

—

Public*

Private

Secure

Device Address —

Device Name

—

Print Settings Print Quality Normal

Paper Type

Paper Size

Borderless

Photo*

Plain Paper

Inkjet Paper

Brother BP71

Other Glossy*

10x15cm*

13x18cm

A4

Letter

On*

Off

Factory Reset

Date Print

—

On

Off*

Yes

No


Descriptions

Turn on to use Bluetooth

®


Page

117

Authorizes a Bluetooth

®

wireless technology enabled device to communicate with your machine

Controls the level of security between other

Bluetooth

®

wireless technology enabled devices and your machine

Identifies your machine

Name of your machine.

Choose the print quality.

117

117

118

118

118

Choose the paper type that matches the paper in the tray.

118

Choose the paper size that matches the paper in the tray.

119

Expands the printable area to fit the edges of the paper.

Prints the date on your photos.

119

119

You can restore all settings to the factory settings.

119

C

173

Level1

Print Reports XMIT Verify

Machine Info.

Initial Setup

Level2

Help List

Quick Dial

Fax Journal

Serial No.

Receive Mode

(MFC-790CW only)

Receive Mode

(MFC-990CW only)

Date&Time

Station ID

Tone/Pulse

Dial Tone

Register Handset

(MFC-990CW only)

Level3

—

—

—

—

User Settings

—

Network Config —

Caller ID hist. —

—

—

—

—

—

—

—

Phone Line Set —

—

Options

—

—

Alphabetical

Order

Numerical Order

—

—

—

—

—

Descriptions

Prints these lists and reports.

Page

80

Lets you check the serial number of your machine.

Choose the receive mode that best suits your needs.

161

43

Fax Only*

Fax/Tel

Manual

Fax Only

Fax/Tel*

Manual

—

Fax:

Name:

Puts the date and time on the LCD and in headings of faxes you send.

Set your name and fax number to appear on each page you fax.

Choose the dialling mode.

See

Quick

Setup

Guide

Tone*

Pulse

Detection

No Detection*

Normal*

PBX

ISDN

Register

Terminate

Turns Dial Tone Detection on or off.

Choose the telephone line type.

Sets the machine to register the cordless handset.

141

60

See

DECT™

Handset

BCL-D70

User’s

Guide


174

Menu and Features

Fax ( )

Level1

Contrast

Broadcasting Add Number

Speed Dial

Preview

—

Delayed Fax

Batch TX

Level2

Fax Resolution —

—

—

—

Level3

—

—

—

—

—

—

Options

Standard*

Fine

S.Fine

Photo

Auto*

Light

Dark

—

On

Off*

On (00;00)

Off*

On

Off*

Descriptions

Sets the resolution for outgoing faxes.

Changes the lightness or darkness of faxes you send.

Page

39

38

You can send the same fax message to more than one fax number.

You can preview a fax message before send it.

37

36

Sets the time of day in

24-hour format that the delayed faxes will be sent.

Combines delayed faxes to the same fax number at the same time of day into one transmission.

You can send a fax without using the memory.

40

40

39

Sets up the document on your machine to be retrieved by another fax machine.

84

Real Time TX

Polled TX

Polling RX

Overseas Mode

—

—

—

—

—

—

—

—

On

Off*

Standard

Secure

Off*

Standard

Secure

Timer

Off*

On

Off*

Glass ScanSize —

—

A4*

Letter

Set New Default —

—

Yes

Factory Reset

— —

No

Yes

No


Sets up your machine to poll another fax machine.

82

If you are having difficulty sending faxes overseas, set this to On.

Adjust the scan area of the scanner glass to the size of the document.

You can save your fax settings.


40

35

41

41

C

175

Level1

Speed Dial

History

Level2

More

Level3

Set Speed Dial

Setup Groups

Change

Delete

Options

—

—

—

Outgoing Call

Send a fax

Make a phone call

More

—

—

Caller ID hist.

Send a fax

Make a phone call

Add to Speed

Dial

Delete

—

—

More Add to Speed

Dial

Delete


Descriptions

You can set up dial by pressing only a few keys

(and Start).

You can set up a Group numbers for Broadcasting.

You can change Speed Dial numbers.

You can delete a Speed Dial numbers.

You can choose a number from the Outgoing Call history and then make a telephone call to it, send a fax to it, add it to Speed Dial, or delete it.

Page

69

72

69

72

68

You can choose a number from the Caller ID history and then make a telephone call to it, send a fax to it, add it to

Speed Dial, or delete it.

68

176

Menu and Features

Scan ( )

Level1 Option1

Scan to E-mail —

Scan to Image

Scan to OCR

Scan to File

—

—

—

Option2

—

—

—

—

Option3

—

—

—

—

Scan to Media

(when a memory card or USB

Flash memory drive is inserted)

Quality

File Type

—

—

Color 150 dpi*

Color 300 dpi

Color 600 dpi

B/W 200x100 dpi

B/W 200 dpi

(If you chose colour option in

Quality setting)

PDF*

JPEG

(If you chose

Mono option in

Quality setting)

File Name

—

Set New Default

—

PDF*

TIFF

—

Yes

Factory Reset

—

No

Yes

No


Descriptions

You can scan a monochrome or a colour document into your E-mail application.

You can scan a colour picture into your graphics application.

You can have your text document converted to an editable text file.

You can scan a monochrome or a colour document into your computer.

You can choose the scan resolution, file format for your document.

Page

See

Software

User's

Guide on the

CD-ROM

109

You can rename the file.

You can save your scan settings.


110

110

C

177

Copy ( )

Level1

Quality

Level2

—

Enlarge/ Reduce 100%*

Paper Type

Paper Size

Enlarge

Reduce

Fit to Page

Custom

(25-400%)

Level3

—

—

—

—

—

—

Options

Fast

Normal*

Best

—

198% 10x15cmiA4

186%10x15cmiLTR

142% A5 i A4

97% LTR i A4

93% A4 i LTR

83% LGL i A4

69% A4 i A5

47% A4 i 10x15cm

—

—

Descriptions

Choose the Copy resolution for your type of document.

—

You can choose the enlargement ratio for your type of document.

You can choose the reduction ratio for your type of document.

Page

86

88

88

88

Your machine will adjust the size automatically to the paper size you set.

You can choose the enlargement or reduction ratio for your type of document.

Choose the paper type that matches the paper in the tray.

88

88

90

—

—

—

—

Plain Paper*

Inkjet Paper

Brother BP71

Other Glossy

Transparency

A4*

A5

10x15cm

Letter

Legal


Choose the paper size that matches the paper in the tray.

91

178

Menu and Features

Level1

Brightness

Level2

—

Level3

—

Options

Dark

-2

-1

0

+1

Light

+2

Contrast

— —

-2

-1

0

+1

+2

Stack/Sort

— —

Stack*

Sort

—

Page Layout

—

Off(1in1)*

2in1(P)

2in1(L)

4in1(P)

4in1(L)

Book Copy

On

On(Preview)

Poster (3 x 3)

— —

(Skew Adjustment) —

Off*

(Shadow Revise) —

—

Watermark Copy Use Watermark

—

—

Edit Template

See the watermark copy settings in the following table.

Use Image

Favorite Settings Store

Rename

—

Favorite:1

Favorite:2

Favorite:3


Descriptions

Adjusts the brightness of copies.

Adjusts the contrast of copies.

You can save your

Favourite settings.

Page

90

90

You can choose to stack or sort multiple copies.

90

You can make N in 1 or

Poster copies.

89

Corrects dark borders and skew when copying from the scanner glass.

91

You can place a logo or text into your document as a

Watermark.

91

92

C

179

Watermark Copy Settings

Option1

Edit Template

Option2

—

—

—

—

Option3

Text

Position

Size

Angle

—

Transparency

-2

-1

0

+1

—

Colour

Red

Orange

+2

Yellow

Green

Blue

Purple

Black*


Medium*

Large

-90°

-45°*

0°

+45°

+90°

B

C

Option4

CONFIDENTIAL*

DRAFT

COPY

A

F

G

D

E*

H

I

Pattern

Small

Descriptions

Places a text into your document as a Watermark using a template.

Page

91

180

Menu and Features

Option1

Use Image

Option2

Scan

(Set page and press start)

Option3

Transparency

Option4

-2

-1

0

+1

Media Position

Size

Angle

+2

I

Pattern

Small

Medium*

Large

-90°

-45°*

0°

+45°

+90°

G

H

E*

F

C

D

A

B

Transparency

-2

-1

0

+1

+2


Descriptions

Places a logo or text into your document as a

Watermark using a scanned image.

Places a logo or text into your document as a

Watermark using an image from removable media.

Page

91

C

181

PhotoCapture ( )

Level1

View Photos

Level2

(Print All Photos)

(Slide Show)

Enhance Photos Enhance

Level3

(Auto Correct)

Options

See the print settings in the following table.

(Auto Correct)


Descriptions

You can print all photos in your memory card or USB

Flash memory drive.

The machine starts a Slide

Show of your photos.

The machine decides the suitable effect for your photo.

You can adjust your photos with these settings.

Page

99

101

101

(Enhance Skin)

(Enhance Scenery)

(Remove Red-Eye)

(Monochrome)

(Sepia)

Index Print

(Auto Correct

Remove Red-Eye)

—

Trim

Index Sheet

6 Images/Line*

5 Images/Line

Print Photos

—



You can trim your photo and print a part of the image.

You can print a thumbnail page.

101

99

You can print an individual image.

100

182

Menu and Features

Print Settings

Option1

Print Quality

(Does not appear for DPOF printing)

Paper Type

Option2

Normal

Photo*

Paper Size

Plain Paper

Inkjet Paper

Brother BP71

Other Glossy*

10x15cm*

13x18cm

A4

Letter

Light

Option3

—

—

(When A4 or

Letter is chosen)

8x10cm

9x13cm

10x15cm

13x18cm

15x20cm

Max. Size*

—

Brightness



Dark

-2

-1

0

+1

+2

—

Contrast



-2

-1

0

+1

Option4

—

—

—

—

—

+2


Descriptions

Choose the print quality.

Page

104

Choose the paper type.

Choose the paper and print size.

104

Adjusts the brightness.

Adjusts the contrast.

104

105

105

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183

Option1

Color Enhance



Cropping

Option2

On

Off*

On*

Off

Option3

White Balance

Option4

-2

-1

0

+1

+2

Sharpness

-2

-1

0

+1

+2

Color Density

-2

-1

0

+1

+2

— —

Borderless On*

Date Print

(Does not appear when DPOF Print is chosen.)

Off

On

Off*

Set New Default

Yes

—

—

—

—

—

—

No

Factory Reset

Yes

— —

No


Descriptions

Adjusts the hue of the white areas.

Enhances the detail of the image.

Adjusts the total amount of colour in the image.

Page

105

Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping.

Expands the printable area to fit the edges of the paper.

107

107

Prints the date on your photo.

107

You can save your print settings.

108

You can restore all the settings to factory settings.

110

184

Menu and Features

Speed Dial (

Speed Dial

)

Level1

Speed Dial

Level2

More

Level3

Set Speed Dial

Options

Setup Groups

—

Change

—

Delete

—


Descriptions

You can set up dial by pressing only a few keys

(and Start).

You can set up a Group numbers for Broadcasting.

You can change Speed Dial numbers.

You can delete a Speed

Dial numbers.

Page

69

72

69

72

History (

History

)

Level1

History

Level2

Outgoing Call

Level3

Send a fax

Options

—

—

Make a phone call

More

Caller ID hist.

Send a fax

Make a phone call

More

Add to Speed

Dial

Delete

—

—

Add to Speed

Dial

Delete


Descriptions

You can choose a number from the Outgoing Call history and then make a telephone call to it, send a fax to it, add it to

Speed Dial, or delete it.

Page

68

You can choose a number from the Caller ID history and then make a telephone call to it, send a fax to it, add it to Speed Dial, or delete it.

68

C

185

Entering Text

When you are setting certain menu selections, you may need to enter text into the machine.

Press to choose numbers, letters or special characters. Up to four letters are assigned to each button on the LCD.

By pressing the correct button repeatedly, you can access the character you want.

C

O K

Inserting spaces

To enter a space, press to choose special characters, then press the space button or .

C

Note

The characters available may differ depending on your country.

Making corrections

If you entered an incorrect letter and want to change it, use the arrow buttons to move the cursor under the incorrect character. Then press . Re-enter the correct character. You can also insert letters by moving the cursor and entering a character.

C

Repeating letters

If you need to enter a letter that is on the same button as the letter before it, press c to move the cursor to the right before you press the same button again.

C

186

D

Specifications

General

Printer Type

Print Method

Memory Capacity

Inkjet

Mono:

Colour:

48 MB

Piezo with 94

× 1 nozzle

Piezo with 94

× 3 nozzles

LCD (liquid crystal display) Touchscreen 4.2 in. (106.7 mm) Colour LCD

Power Source

Power Consumption

Touchscreen active area: 4.0 in. (100.3 mm)

AC 220 to 240V 50/60Hz

(MFC-790CW)

Off Mode:

Sleep Mode:

Standby:

Average 0.8 W

Average 5 W

Average 6.5 W

Average 28 W Operating:

(MFC-990CW)

Off Mode:

Sleep Mode:

Standby:

Operating:

Average 0.9 W

Average 8 W

Average 8.5 W

Average 30 W

D

D

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187

Dimension

(MFC-790CW)

375 mm

180 mm

(MFC-990CW)

390 mm

460 mm

370 mm

460 mm

375 mm

180 mm

390 mm

468 mm

370 mm

460 mm

1

Weight

Noise

Noise per ISO9296

Temperature

Humidity

ADF (automatic document feeder)

Paper Tray

This depends on printing conditions.

Operating:

(MFC-790CW)

8.5 kg

(MFC-990CW)

8.6 kg

L

PA m = 50 dB or less

1

Operating:

Operating:

Best Print Quality:

L

WA d = 63.4 dB (A) (Mono)

L

WA d = 56.6 dB (A) (Colour)

Office equipment with L

WA d > 63.0 dB (A) is not suitable for use in room where people do primarily intellectual work. Such equipment should be placed in separate rooms because of the noise emission.

10 - 35

° C

20 - 33

° C

Operating:

Best Print Quality:

20 - 80% (without condensation)

20 - 80% (without condensation)

Recommended environment for best results:

Up to 15 pages

Temperature: 20

° C - 30° C

Humidity: 50% - 70%

Paper: 80 g/m

2

A4 or Letter size

100 Sheets 80 g/m

2

188

Specifications

Print media

D

Paper Input

Paper Output

Paper Tray

Paper type:

Plain paper, inkjet paper (coated paper),

glossy photo paper

2

, transparencies

1 2

and envelopes

Paper size:

Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes

(commercial No.10, DL, C5, Monarch, JE4), Photo 2L,

Index card and Postcard

3

Width: 89 mm - 215.9 mm

Length: 127 mm - 355.6 mm

For more details, see Paper weight, thickness and

capacity on page 20.

Maximum paper tray capacity:

Approx. 100 sheets of 80 g/m

2

plain paper

Photo Paper Tray

Paper type:

Plain paper, inkjet paper (coated paper) and glossy paper

2

Paper size:

Photo 10

×15 cm and Photo L

Width: 89 mm - 101.6 mm

Height: 127 mm - 152.4 mm

Maximum paper tray capacity:

Approx. 20 sheets

Up to 50 sheets of A4 plain paper (face up print delivery to the output paper tray)

2

1

2

3

Use only transparencies recommended for inkjet printing.

For glossy photo paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging.

See Paper type and size for each operation on page 19.

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189

Fax

Compatibility

Coding System

Modem Speed

Document Size

Scanning Width

Printing Width

Greyscale

Polling Types

Contrast Control

ITU-T Super Group 3

MH/MR/MMR/JPEG

Automatic Fallback

33600 bps

ADF Width: 148 mm to 215.9 mm

ADF Length: 148 mm to 355.6 mm

Scanner Glass Width: Max. 215.9 mm

Scanner Glass Length: Max. 297 mm

ADF: 208 mm (A4 paper)

Scanner Glass: 204 mm (A4 paper)

204 mm

256 levels

Standard, Secure, Timer, Sequential: (Monochrome only)

Automatic/Light/Dark

Resolution

(manual setting)

Horizontal 8 dot/mm

Vertical

Standard

3.85 line/mm (Mono)

7.7 line/mm (Colour)

Fine

7.7 line/mm (Mono/Colour)

Photo

7.7 line/mm (Mono)

Speed Dial

Groups

Broadcasting

1

Automatic Redial

Ring Delay

Superfine

15.4 line/mm (Mono)

100 stations

Up to 6

250 stations

× 2 numbers

3 times at 5 minute intervals

0, 1, 2, 3, 4, 5, 6, 7 or 8 rings

(2, 3, 4, 5, 6, 7 or 8 rings - South Africa only)

(0, 1, 2, 3, 4, or 5 rings - Nordic countries only)

Communication Source

Public switched telephone network.

190

D

Specifications

1

2

3

Memory Transmission

Out of Paper Reception

Up to 480

2

/400

3

pages

Up to 480

2

/400

3

pages

Monochrome only

‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).

Specifications and printed materials are subject to change without prior notice.

‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.

D

191

Digital TAD

TAD

ICM Recording Time

Toll Saver

Recording Conversation

OGM

OGM Recording Time

Yes

Max. 29 minutes / Max. 99 messages

(Max.180 secs / 1 message)

Yes

Yes (MFC-790CW only)

Yes

20 secs

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192

Specifications

Digital Cordless Handset (MFC-990CW only)

Cordless handset (BCL-D70)

Frequency

Standard

Multi Handset Capability

Dimensions

1.9 GHz

DECT™

Up to 4 handsets

D

D

154 mm

D

31.6 mm 49.6 mm

Weight (including battery)

149 g

LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange)

Charge Indicator

Full Charge Time

Yes (LED)

12 hours

While in Use (TALK)

10 hours

While Not in Use (Standby) 200 hours

Battery

Type

Rating

BCL-BT20

Ni-MH 3.6 V 730 mAh

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193

Copy

Colour/Monochrome

Document Size

Multiple Copies

Enlarge/Reduce

Resolution

Yes/Yes





Copy Width: Max. 210 mm

Stacks/Sorts up to 99 pages

25% to 400% (in increments of 1%)

(Monochrome)

Scans up to 1200

×1200 dpi

Prints up to 1200

×1200 dpi

(Colour)

Scans up to 600

×1200 dpi

Prints up to 600

×1200 dpi

D

194

Specifications


D

Compatible Media

1

CompactFlash

®

(Type I only)

(Microdrive™ is not compatible)

(Compact I/O cards such as Compact LAN card and

Compact Modem card are not supported.)

Memory Stick™

Memory Stick PRO™

Memory Stick Duo™ with adapter

Memory Stick Micro™ (M2™) with adapter

SD

2

SDHC

3

microSD with adapter miniSD™ with adapter

xD-Picture Card™

4

USB Flash memory drive

5

Up to 1200

× 2400 dpi

Resolution

File Extension

(Media Format)

(Image Format)

Number of Files

Folder

Borderless

DPOF, EXIF, DCF

Photo Print: JPEG

6

Scan to Media: JPEG, PDF (Colour)

TIFF, PDF (Black)

Up to 999 files

(The folder inside memory cards or USB Flash memory drive is also counted)

File must be stored in the 4th folder level of the memory card or USB Flash memory drive.

Letter, A4, Photo (10

×15 cm), Photo 2L (13×18 cm)

7

6

7

1

2

3

4

5

Memory cards, adapters and USB Flash memory drive are not included.

16MB to 2GB

4GB to 8GB xD-Picture Card™ Conventional Card from 16MB to 512MB xD-Picture Card™ Type M from 256MB to 2GB xD-Picture Card™ Type M

+

1GB and 2GB xD-Picture Card™ Type H from 256MB to 2GB

USB 2.0 Standard

USB Mass Storage standard from 16 MB to 8 GB

Support format: FAT12/FAT16/FAT32

Progressive JPEG format is not supported.


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195

PictBridge

Compatibility

Interface

Supports the Camera & Imaging Products Association

PictBridge standard CIPA DC-001.

VIsit http://www.cipa.jp/pictbridge for more information.

USB direct interface

D

196

Specifications

Bluetooth

®



D

Standard

Support Profile

Frequency

Communication Speed

Max. Receiving File

File Extension

(Image Format) ver 2.0 + EDR

BIP, OPP

2.4 - 2.485 GHz ver 2.0 + EDR : Maximum 3 Mbps

Up to 3 MB

JPG

Bluetooth enabled devices can print from other devices, such as cameras, phones and PDAs in

JPG format.

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197

Scanner

1

2

Colour/Monochrome

TWAIN Compliant

WIA Compliant

Colour Depth

Resolution

Scanning Speed

Document Size

Scanning Width

Greyscale

Yes/Yes

Yes (Windows

®

2000 Professional/XP/XP Professional x64

Edition/Windows Vista

®

)

Mac OS

®

X 10.2.4 or greater

Yes (Windows

®

XP

1

/Windows Vista

®

)

36 bit colour Processing (Input)

24 bit colour Processing (Output)

(Actual Input: 30 bit colour/Actual Output: 24 bit colour)

Up to 19200

× 19200 dpi (interpolated)

2

Up to 1200

× 2400 dpi (optical) (Scanner Glass)

Up to 1200

× 600 dpi (optical) (ADF)

Monochrome: up to 3.44 sec.

Colour: up to 4.83 sec.

(A4 size at 100

× 100 dpi)





Up to 210 mm

256 levels

Windows

®

XP in this User’s Guide includes Windows

®

XP Home Edition, Windows

®

XP Professional, and Windows

®

XP Professional x64 Edition.

Maximum 1200

× 1200 dpi scanning when using the WIA Driver for Windows

® to 19200

× 19200 dpi can be selected by using the Brother scanner utility)

XP and Windows Vista

®

(resolution up

D

198

Specifications

Printer

D

Printer Driver

Resolution

Print Speed

Printing Width

Borderless

Windows

®



®

driver supporting Brother

Native Compression mode

Mac OS

®

X 10.2.4 or greater: Brother Ink Driver

Up to 1200

× 6000 dpi

1200

× 2400 dpi

1200

× 1200 dpi

600

× 1200 dpi

600

× 600 dpi

600

× 300 dpi

600

× 150 dpi (Colour)

450

× 150 dpi (Mono)

Up to 33 pages/minute (Mono)

1

Up to 27 pages/minute (Colour)

1

204 mm (210 mm)

2 4

Letter, A4, A6, Photo (10

×15 cm), Index Card,

Photo L (89

×127 mm), Photo 2L (13×18 cm),

Postcard

3

2

3

4

1

Based on Brother standard pattern.

A4 size in draft mode.

When you set the Borderless feature to On.


When printing on A4 size paper.

D

199

Interfaces

USB

LAN cable

3

Wireless LAN

A USB 2.0 interface cable that is no longer than 2.0 m.

1 2

Ethernet UTP cable category 5 or greater.

Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless

Peer-to-Peer connection in Ad-hoc Mode.

2

3

1

Your machine has a Hi-speed USB 2.0 interface. The machine can also be connected to a computer that has a USB

1.1 interface.

Third party USB ports are not supported for Macintosh

®

.

See the Network User's Guide for detailed network specifications.

D

200

Specifications

Computer requirements

SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS

Computer Platform

& Operating

System Version

Supported

PC Software

Functions

PC

Interface

Processor

Minimum

Speed

Minimum

RAM

Recommended

RAM

Hard Disk Space to install

For

Drivers

For

Applications

64 MB 256 MB 110 MB 340 MB

Windows

®

Operating

System

1

2000

Professional

5

XP

Home

2 5

XP

Professional

2 5

Printing,

PC Fax

4

Scanning,

,

Removable

Disk

USB,

10/100

BaseTx

(Ethernet),

Wireless

802.11b/g

Intel

®

Pentium

®

II or equivalent

128 MB 110 MB 340 MB

XP

Professional x64 Edition

2

Windows

Vista

® 2

64-bit (Intel or AMD64) supported CPU

Intel

®

Pentium

® equivalent

®

64

4 or

256 MB 512 MB 110 MB 340 MB

512 MB 1 GB 600 MB 530 MB

Macintosh

®

Operating

System

6

Mac OS

®

10.2.4 -

10.4.3

Mac OS greater

®

10.4.4 or

X

X

Printing,

PC Fax

Send

4

,

Scanning,

Removable

Disk

USB

3

,

10/100

BaseTx

(Ethernet),

Wireless

802.11b/g

64-bit (Intel

®

64 or AMD64) supported CPU

PowerPC

G4/G5

PowerPC

G3 350MHz

PowerPC

G4/G5

Intel

®

Core™

Processor

128 MB 256 MB 80 MB 400 MB

512 MB 1 GB

1

2

3

4

5

6

Conditions:

Microsoft

®

Internet Explorer

®

5.5 or greater.

For WIA, 1200 x 1200 resolution. Brother

Scanner Utility enables to enhance up to

19200 x 19200 dpi.

Third party USB ports are not supported.

PC Fax supports black and white only.

PaperPort™ 11SE supports Microsoft

®

SP4 or higher for Windows

®

2000 and SP2 or higher for

XP.

Presto! PageManager on the CD-ROM supports

Mac OS

®

X 10.3.9 or higher. For Mac OS

®

X

10.2.4-10.3.8 Presto! PageManager is available as a download from the Brother Solutions

Center.

For the latest driver updates, visit http://solutions.brother.com

All trademarks, brand and product names are property of their respective companies.

D

D

201

Consumable items

Ink

Service Life of Ink

Cartridge

Replacement

Consumables

The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly.

The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality printouts. This process will only happen once. With all following ink cartridges you can print the specified number of pages.

The cartridges provided with your machine have a lower yield than standard cartridges (65%).

<Black> LC1100BK, <Cyan> LC1100C,

<Magenta>LC1100M, <Yellow> LC1100Y

Black - Approximately 450 pages

1

Yellow, Cyan and Magenta - Approximately 325 pages

1

1

Approx. cartridge yield is declared in accordance with ISO/IEC 24711.

For more information about the replacement consumables, visit us at http://www.brother.com/pageyield.

What is Innobella™?

Innobella™ is a range of genuine consumables offered by Brother.

The name "Innobella™" derives from the words "Innovation" and

"Bella" (meaning "Beautiful" in Italian) and is a representation of the

"innovative" technology providing you with "beautiful" and "long lasting" print results.

When you print photo images, Brother recommends Innobella™ glossy photo paper (BP71 series) for high quality. Brilliant prints are made easier with Innobella™ Ink and paper.

D

202

Specifications

Network (LAN)

D

LAN

Support for

You can connect your machine to a network for Network Printing,

Network Scanning, PC Fax Send, PC Fax Receive (Windows

®

only) and Remote Setup

1

. Also included is Brother BRAdmin Light

Network Management software.

2

Windows

®



®

Mac OS

®

X 10.2.4 or greater

Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)

Protocols

Network Security

IEEE 802.11 b/g (Wireless LAN)

TCP/IP: ARP, RARP, BOOTP, DHCP, APIPA (Auto

IP), NetBIOS/WINS, LPR/LPD,

Custom Raw Port/Port9100, DNS Resolver, mDNS, FTP Server, TELNET, SNMPv1,

TFTP, Scanner Port, LLTD responder,

Web Services

SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA/WPA2-PSK

(TKIP/AES)

Setup Support Utility

SecureEasySetup™ Yes (simple setup with your

SecureEasySetup™-capable access point/router)

AOSS™

WPS

Yes (simple setup with your AOSS™-capable access point/router)

Yes (simple setup with your Wi-Fi Protected

Setup™-capable access point/router)

1

2

See the Computer Requirements chart on page 201.

If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com.

D

203

Wireless one-push configuration

1

If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™

(PBC

1

) or AOSS™, you can configure the machine easily without a computer. By pushing a

button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the users guide for your wireless LAN router / access point for instructions on how to access one-push mode.

Push Button Configuration

Note

Routers or access points that support SecureEasySetup™, Wi-Fi Protected Setup™ or

AOSS™ have the symbols shown below.

D

204

E

Glossary

E

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased.

ADF (automatic document feeder)

The document can be placed in the ADF and scanned one page at a time automatically.

Auto Reduction

Reduces the size of incoming faxes.

Automatic fax transmission

Sending a fax without picking up the handset of an external telephone.

Automatic Redial

A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.

Backup Print

Your machine prints a copy of every fax that is received and stored in memory.This is a safety feature so you will not lose messages during a power failure.

Batch Transmission

(Black and white faxes only) As a cost saving feature, all delayed faxes to the same fax number can be sent as one transmission.

Beeper Volume

Volume setting for the beep when you press a key or make an error.

Brightness

Changing the Brightness makes the whole image lighter or darker.

Broadcasting

The ability to send the same fax message to more than one location.

Caller ID

A service purchased from the telephone company that lets you see the number (or name) of the party calling you.

CNG tones

The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling.

Coding method

Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified

Modified Read (MMR) and JPEG, if the receiving machine has the same capability.

Communication error (Comm. Error)

An error during fax sending or receiving, usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.

Contrast

Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.

Colour Enhancement

Adjusts the colour in the image for better print quality by improving sharpness, white balance and colour density.

Delayed Fax

Sends your fax at a specified time later.

Dual Access

Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax.

E

205

ECM (Error Correction Mode)

Detects errors during fax transmission and resends the pages of the fax that had an error.

Extension telephone

A telephone using the same line as your fax but plugged into a separate wall socket.

External telephone

A TAD (telephone answering device) or telephone that is connected to your machine.

F/T Ring Time

The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.

Fax Detect

Enables your machine to respond to CNG tones if you interrupt a fax call by answering it.

Fax Forwarding

Sends a fax received into the memory to another pre-programmed fax number.

Fax Storage

You can store received faxes in memory.

Fax tones

The signals sent by sending and receiving fax machines while communicating information.

Fax/Tel

You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device

(TAD).

Fine resolution

Resolution is 203

× 196 dpi. It is used for small print and graphs.

Greyscale

The shades of grey available for copying, scanning and faxing photographs.

Group number

A combination of Speed Dial numbers that are stored in a Speed Dial location for

Broadcasting.

Help list

A printout of the complete Menu table that you can use to program your machine when you do not have the User's Guide with you.

Fax Journal

Lists information about the last 200 incoming and outgoing faxes. TX means

Transmit. RX means Receive.

Innobella™

Innobella™ is a range of genuine consumables offered by Brother. For best quality results Brother recommends

Innobella™ Ink and Paper.

Journal Period

The pre-programmed time period between automatically printed Fax

Journal Reports. You can print the Fax

Journal on demand without interrupting the cycle.

LCD (liquid crystal display)

The display screen on the machine that shows interactive messages during On-

Screen Programming and shows the date and time when the machine is idle.

Manual fax

On some models you can dial a fax number and listen to the receiving fax machine answer your call before you press Mono Start or Colour Start to begin sending the fax.

Menu mode

Programming mode for changing your machine's settings.

OCR (optical character recognition)

The bundled ScanSoft™ PaperPort™

11SE with OCR or Presto! PageManager software application converts an image of text to text you can edit.

206

Memory Receive

Receives faxes into the machine's memory when the machine is out of paper.

Overseas Mode

Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines.

Pause

Allows you to place a 3.5 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing Speed Dial numbers. Press Pause or Redial/Pause key on the control panel or the Pause button on the LCD as many times as needed for longer pauses.


Allows you to print digital photos from your digital camera at high resolution for photo quality printing.

Photo resolution (Mono only)

A resolution setting that uses varying shades of grey for the best representation of photographs.

PictBridge

Allows you to print photos directly from your digital camera at high resolution for photo quality printing.

Polling

The process of a fax machine calling another fax machine to retrieve waiting fax messages.

Pulse

A form of rotary dialling on a telephone line.

Quick Dial List

A listing of names and numbers stored in

Speed Dial memory, in numerical order.

Real Time Transmission

When memory is full, you can send faxes in real time.

Remaining jobs

You can check which jobs are waiting in memory and cancel jobs individually.

Glossary

Remote Access Code

Your own 4-digit code (---l) that allows you to call and access your machine from a remote location.

Remote Activation Code

Press this code (l 5 1) when you answer a fax call on an extension or external telephone.

Remote Deactivation Code

(For Fax/Tel mode only)

When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code (# 5 1).

Remote Retrieval Access

The ability to access your machine remotely from a touch tone telephone.

Resolution

The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo.

Ring Delay

The number of rings before the machine answers in Fax Only and Fax/Tel modes.

Ring Volume

Volume setting for the machine's ring.

Scanning

The process of sending an electronic image of a paper document into your computer.

Scan to Media

You can scan a monochrome or colour document into a memory card or USB

Flash memory drive. Monochrome images will be in TIFF or PDF file format and colour images may be in PDF or JPEG file format.

Search

An electronic, numerical or alphabetical listing of stored Speed Dial and Group numbers.

E

207

Speed Dial

A pre-programmed number for easy dialling. You must press

Speed Dial two digit code, and Mono Start or

, the

Colour Start to start the dialling process.

Standard resolution

203

× 97 dpi. It is used for regular size text and quickest transmission.

Station ID

The stored information that appears on the top of faxed pages. It includes the sender's name and fax number.

Super Fine resolution (Mono only)

392

× 203 dpi. Best for very small print and line art.

TAD (telephone answering device)

You can connect an external TAD to your machine.

Temporary settings

You can choose certain options for each fax transmission and copy without changing the default settings.

Tone

A form of dialling on the telephone line used for Touch Tone telephones.

Transmission

The process of sending faxes over the phone lines from your machine to the receiving fax machine.

User Settings

A printed report that shows the current settings of the machine.

Xmit Report (Transmission Verification

Report)

A listing for each fax sent, that shows its date, time and number.

208

F

Index

A

Access codes, storing and dialling

...........73

ADF (automatic document feeder)

.... 21

,

34

Answering machine (TAD)

.......................62

connecting

............................................62

Apple

®

Macintosh

®

See Software User's Guide on the

CD-ROM.

..................................................

Automatic fax receive

............................................43

Fax Detect

.........................................47

B

Broadcasting

............................................37

setting up Groups for

............................72

C

Caller ID

...................................................60

Cancelling

Fax Forwarding

.....................................56

jobs awaiting redial

...............................40

Cleaning paper pick-up roller

.............................156

print head

............................................157

printer platen

.......................................156

scanner

...............................................155

Connecting external TAD (answering machine)

.......62

external telephone

................................63

Consumable items

.................................202

Control panel overview

..............................6

ControlCenter


CD-ROM.

..................................................

Copy brightness

.............................................90

contrast

.................................................90

enlarge/reduce

......................................88

enter Copy mode

..................................86

favorite

..................................................92

multiple

.................................................86

out of memory

.......................................93

page layout (N in 1)

..............................89

paper size

.............................................91

paper type

............................................ 90

quality

................................................... 87

single

.................................................... 86

sort (ADF only)

..................................... 90

using ADF

............................................ 90

using scanner glass

............................. 21

Cordless Handset

...................................... 7

Cordless telephone

................................. 65

Custom telephone features on a single line

......................................................... 138

D

Dialling a pause

................................................ 69

access codes and credit card numbers

............................................... 73

Caller ID history

.................................... 68

Groups

................................................. 37

manual

................................................. 67

Outgoing Call

....................................... 68

Speed Dial

............................................ 67

Direct printing from a non-PictBridge camera

........... 114

from a PictBridge camera

........... 112

,

116

Document loading

............................................ 21

,

22

Dual Access

............................................ 39

E

Envelopes

............................. 12

,

13

,

19

,

20

Error messages on LCD

........................ 142

B&W Print Only

.................................. 142

Cannot Detect

.................................... 143

Cannot Print

....................................... 143

Comm. Error

....................................... 143

Ink Low

............................................... 144

No Cartridge

....................................... 144

No Paper Fed

..................................... 145

Not Registered

..................................... 67

Out of Memory

................................... 145

while scanning a document

............... 93

Unable to Clean

................................. 146

Unable to Init.

..................................... 146

Unable to Print

................................... 146

Unable to Scan

................................... 146

Unable to use Phone

.......................... 147

209

F

Extension telephone, using

............... 64

,

65

External telephone, connecting

................63

F

Fax codes changing

........................................ 54

,

66

Remote Access Code

...........................54

Remote Activation Code

..........47

,

64

,

65

Remote Deactivation Code

............ 64

,

65

using

.....................................................65

Fax Detect

................................................47

Fax Forwarding changing remotely

.......................... 56

,

57

programming a number

.........................48

Fax Storage

.............................................48

printing from memory

............................54

turning off

..............................................50

turning on

..............................................48

Fax, from PC


CD-ROM.

..................................................

Fax, stand-alone receiving

................................................43

at end of conversation

................. 45

,

53

difficulties

................................ 134

,

136

F/T Ring Time, setting

........................46

Fax Detect

..........................................47

Fax Forwarding

..................................56

Fax Preview

................................ 51

,

52

from extension telephone

............ 64

,

65

into PC

...............................................49

into the memory

.................................54

out of paper reception

........................54

printing from memory

.........................54

reducing to fit on paper

......................53

retrieving from a remote site

....... 56

,

57

Ring Delay, setting

.............................46

telephone line interference

...............141

sending

.......................................... 34

,

82

at end of conversation

........................41

Broadcasting

......................................37

cancelling from memory

.....................40

contrast

..............................................38

delayed batch transmission

...............40

delayed fax

.........................................40

enter Fax mode

..................................34

fax preview

.........................................36

from ADF

............................................34

from memory (Dual Access)

..............39

210

from scanner glass

............................ 35

manual

.............................................. 41

overseas

............................................ 40

Real Time Transmission

.................... 39

Resolution

......................................... 39

return to factory setting

..................... 41

set new default

.................................. 41

telephone line interference

.............. 141

Fax/Tel mode

Announcement

..................................... 75

answering at extension telephones

...................................... 64

,

65

Remote Activation Code

................. 64

,

65

Remote Deactivation Code

............ 64

,

65

Ring Delay

............................................ 46

G

Greyscale

......................................190

,

198

Groups for Broadcasting

......................... 72

I

H

Help

LCD messages

................................... 164

using Mode and menu keys

............ 164

Menu Table

................................164

,

165

Ink cartridges checking ink volume

........................... 159

ink dot counter

.................................... 152

replacing

............................................. 152

Innobella™

............................................ 202

J

Jacks

EXT

External telephone

............................ 63

Jams document

............................................ 149

paper

.................................................. 149

L

LCD (liquid crystal display)

....................164

Brightness

.............................................29

Contrast

................................................29

Dim Timer

.............................................29

Help List

................................................81

M

Macintosh

®


CD-ROM.

..................................................

Maintenance, routine replacing ink cartridges

.......................152

Manual dialling

...................................................67

receive

..................................................43

transmission

..........................................41

Memory Security

............................... 31

,

84

Memory Storage

....................................164

Menu Table

............................................164

Mode, entering

Copy

.....................................................86

Fax

........................................................34

PhotoCapture

..........................................8

Scan

........................................................8

Multi-line connections (PBX)

....................63

N

Network

Printing

See Network User's Guide on the

CD-ROM.

...............................................

Scanning


CD-ROM.

...............................................

O

Out of Area (Caller ID)

.............................60

Outgoing Message (OGM)

.......................75

P

Packing the machine

............................. 161

Paper

............................................... 17

,

189

capacity

................................................ 20

loading

............................................ 10

,

12

Loading envelopes and post cards

...... 12

Loading photo paper

............................ 14

printable area

....................................... 16

size

....................................................... 26

size of document

.................................. 21

type

................................................ 19

,

25

PaperPort™ 11SE with OCR


CD-ROM and Help in the PaperPort™

11SE application to access

How-to-Guides.

........................................

Photo Paper Tray

.................................... 14


Borderless

.......................................... 107

CompactFlash

®

.................................... 96

Cropping

............................................. 107

DPOF printing

.................................... 102

Enhance Photos

Auto Correct

.................................... 101

Enhance Scenery

............................ 101

Enhance Skin

.................................. 101

Monochrome

................................... 101

Remove Red-Eye

............................ 101

Sepia

............................................... 101

Trim

................................................. 101

from PC


CD-ROM.

..............................................

Memory Stick PRO™ ........................... 96

Memory Stick™ .................................... 96

Preview photos

..................................... 99

Print settings

Brightness

....................................... 105

Colour enhancement

....................... 106

Contrast

........................................... 105

Paper type & size

.................... 104

,

105

Quality

..................................... 103

,

104

Return to factory setting

.................. 108

Set new default

............................... 108

Printing all photos

........................................... 99

index

.................................................. 99

photos

............................................. 100

F

211

Scan to memory card

..........................108

Scan to USB flash memory

.................108

SD

.........................................................96

SDHC

....................................................96

Slide-Show

............................................99

specifications

......................................195

xD-Picture Card™

.................................96

PictBridge

DPOF Printing

.....................................113

Power failure

..........................................164

Presto! PageManager

See Help in Presto! PageManager application. .................................................

Print difficulties

................................... 134

,

136

drivers

.................................................199

fax from memory

...................................54

paper jams

..........................................150

report

.....................................................81

resolution

............................................199

specifications

......................................199

Printing on small paper

......................................15


CD-ROM.

..................................................

Programming your machine

...................164

Q

Quick Dial

Broadcasting

.........................................37

using Groups

......................................37

Group dial changing

..................................... 70

,

71

setting up Groups for Broadcasting

...72

Speed Dial changing

..................................... 70

,

71

setting up by 2-digit location

..............69

setting up from Caller ID history

.........70

setting up from outgoing calls

............70

using

..................................................67

R

Receive Mode

External TAD

.........................................43

Fax Only

................................................43

Fax/Tel

..................................................43

Manual

..................................................43

Redial/Pause

............................................67

212

Reducing copies

................................................... 88

incoming faxes

..................................... 53

Remote Retrieval

..................................... 54

access code

................................... 54

,

55

commands

............................................ 56

getting your faxes

................................. 57

Remote Setup


CD-ROM.

..................................................

Reports

.................................................... 80

Fax Journal

........................................... 81

Journal Period

................................... 81

Help List

............................................... 81

how to print

........................................... 81

Network Configuration

.......................... 81

Quick Dial List

...................................... 81

Transmission Verification

............... 80

,

81

User Settings

........................................ 81

Resolution copy

.................................................... 194

fax

....................................................... 190

print

.................................................... 199

scan

.................................................... 198

setting for next fax

................................ 39

Ring Delay, setting

.................................. 46

S

Safety Instructions

.........................125

,

129

Scannable area

....................................... 22

Scanning


CD-ROM.

..................................................

Serial Number

how to find ...............See inside front cover

Shipping the machine

............................ 161

Sleep Mode

............................................. 28

Speed Dial changing

......................................... 70

,

71

dialling

.................................................. 67

storing

................................................... 69

T

TAD (telephone answering device), external

............................................. 43

,

62

connecting

............................................62

receive mode

........................................43

recording OGM

.....................................62

TAD mode a conversation

......................................79

erasing messages

.................................77

Fax/Tel OGM

........................................76

outgoing message (OGM)

....................75

playing voice messages

........................77

recording a conversation

......................79

setting toll saver

....................................78

setting up

....................................... 75

,

76

Telephone line connections

...........................................62

difficulties

............................................136

interference

.........................................141

multi-line (PBX)

.....................................63

type

.......................................................60

Text, entering

.........................................186

special characters

...............................186

Transferring your faxes or Fax Journal report

......................................................147

Transparencies

......................... 17

,

20

,

189

Troubleshooting

.....................................134

checking ink volume

...........................159

document jam

.....................................149

error messages on LCD

......................142

if you are having difficulty copying

............................................138

document jam

..................................149

incoming calls

..................................138

Network

............................................140


...................139

printing

.............................................134

printing received faxes

.....................136

receiving faxes

.................................137

scanning

..........................................138

software

...........................................139

telephone line or connections

..........136

paper jam

............................................150

V

Volume, setting beeper

.................................................. 27

ring

....................................................... 26

speaker

................................................ 27

W

Wireless Network

See Quick Setup Guide and Network

User's Guide on the CD-ROM.

.................

F

213

Visit us on the World Wide Web http://www.brother.com

This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.