Fuji Xerox DocuPrint M205 b User manual

• "Supported Print Media" on page 68

• "Loading Print Media" on page 71

• "Setting Paper Sizes and Types" on page 93

• "Printing" on page 96

Printing Basics

About Print Media

This section includes:

• "Print Media Usage Guidelines" on page 65

• "Print Media That Can Damage Your Printer" on page 66

• "Print Media Storage Guidelines" on page 67

Using paper that is not appropriate for the printer can cause paper jams, image quality problems, or printer failure. To achieve the best performance from your printer, we recommend you to use only the paper described in this section.

When using paper other than that recommended, contact the Fuji Xerox local representative office or an authorized dealer.

Printing Basics

Print Media Usage Guidelines

The printer tray accommodates most sizes and types of paper and other specialty media. Follow these guidelines when loading paper and media in the tray:

• Before buying large quantities of any print media, it is recommended that you try a sample first.

• For 60 to 135 gsm (16 to 36 lb bond) paper, grain long, where the paper fibers run along the length of the paper, is recommended. For paper heavier than 135 gsm (36 lb bond), grain short, where the paper fibers run along the width of the paper, is preferred.

• Envelopes can be printed from the multipurpose feeder (MPF) and priority sheet inserter (PSI).

• Fan paper or other specialty media before loading in the paper tray.

• Do not print on label stock once a label has been removed from a sheet.

• Use only paper envelopes. Do not use envelopes with windows, metal clasps, or adhesives with release strips.

• Print all envelopes single-sided only.

• Some wrinkling and embossing may occur when printing envelopes.

• Do not overload the paper tray. Do not load print media above the fill line on the inside of the paper width guides.

• Adjust the paper width guides to fit the paper size.

• If excessive jams or wrinkles occur, use paper or other media from a new package.

WARNING:

• Do not use conductive paper such as origami paper, carbonic paper or conductively-coated paper.

When paper jam occurs, it may cause short-circuit and eventually a fire accident.

• "Loading Print Media in the Priority Sheet Inserter (PSI)" on page 82

• "Loading Envelope in the Multipurpose Feeder (MPF)" on page 77

• "Loading Envelope in the Priority Sheet Inserter (PSI)" on page 83

• "Printing on Custom Size Paper" on page 105

Printing Basics

Print Media That Can Damage Your Printer

Your printer is designed to use a variety of media types for print jobs. However, some media can cause poor output quality, increased paper jams, or damage to your printer.

Unacceptable media includes:

• Paper that is too heavyweight or too lightweight (less than 60 gsm or more than 190 gsm)

• Transparencies

• Photo paper or coated paper

• Tracing paper

• Illumination film

• Special ink jet printer paper and ink jet transparencies

• Static-cling paper

• Pasted-up or glued paper

• Specially coated paper

• Color paper with surface treatments

• Paper that uses ink that deteriorates with heat

• Photosensitive paper

• Carbon paper or carbonless copy paper

• Paper with a rough surface, such as Japanese paper, pulp paper or fibrous paper

• Envelopes that are not flat, or that have clasps, windows or adhesives with release strips

• Padded envelopes

• Tack film

• Water transfer paper

• Textile transfer paper

• Perforated paper

• Leather paper, embossed paper

• Conductive paper such as origami paper, carbonic paper or conductively-coated paper

• Wrinkled, creased, folded, or ripped paper

• Damp or wet paper

• Wavy or curled paper

• Paper with staples, clips, ribbons, or tape

• Label paper with some labels already peeled off, or that are partially cut off

• Paper pre-printed by another printer or copier

• Paper pre-printed all over rear side

WARNING:

• Do not use conductive paper such as origami paper, carbonic paper or conductively-coated paper.

When paper jam occurs, it may cause short-circuit and eventually a fire accident.

Printing Basics

Print Media Storage Guidelines

Providing good storage conditions for your paper and other media contributes to optimum print quality.

• Store print media in dark, cool, relatively dry locations. Most paper items are susceptible to damage from ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and fluorescent bulbs, is particularly damaging to paper items. The intensity and length of exposure to visible light on paper items should be reduced as much as possible.

• Maintain constant temperatures and relative humidity.

• Avoid attics, kitchens, garages, and basements for storing print media.

• Store print media flat. Print media should be stored on pallets, cartons, shelves, or in cabinets.

• Avoid having food or drinks in the area where print media is stored or handled.

• Do not open sealed packages of paper until you are ready to load them into the printer. Leave paper in the original packaging. For most commercial cut-size grades, the ream wrapper contains an inner lining that protects the paper from moisture loss or gain.

• Leave the media inside the bag until you are ready to use it; reinsert unused media in the bag and reseal it for protection. Some specialty media is packaged inside resealable plastic bags.

Printing Basics

Supported Print Media

Using unsuitable print media may lead to paper jams, poor print quality, breakdown and damage to your printer. To use the features of this printer effectively, use the suggested print media that is recommended here.

IMPORTANT:

• The toner may come off the print media, if it gets wet by water, rain, steam and so on. For details, contact the

Fuji Xerox local representative office or an authorized dealer.

Printing Basics

Usable Print Media

The types of print media that can be used on this printer are as follows:

Paper Size

Paper Type (Weight)

A4 SEF (210

297 mm)

B5 SEF (182

257 mm)

A5 SEF (148

210 mm)

Letter SEF (8.5

11 inches)

Executive SEF (7.25

10.5 inches)

Legal 13 (Folio) SEF (8.5

13 inches)

Legal 14 SEF (8.5

14 inches)

Statement SEF (139.7

215.9 mm)

Envelope Com-10 SEF (4.125

9.5 inches)

Envelope Monarch SEF (3.875

7.5 inches)

Envelope Monarch LEF (7.5

3.875 inches)

Envelope DL SEF (110

220 mm)

Envelope DL LEF (220

110 mm)

Envelope C5 SEF (162

229 mm)

Postcard (100

148 mm)

Postcard (148

200 mm)

Yougata 2 SEF (114

162 mm)

Yougata 2 LEF (162

114 mm)

Yougata 3 SEF (98

148 mm)

Yougata 3 LEF (148

98 mm)

Yougata 4 (105

235 mm)

Yougata 6 (98

190 mm)

Younaga 3 (120

235 mm)

Nagagata 3 (120

235 mm)

Nagagata 4 (90

205 mm)

Kakugata 3 (216

277 mm)

Custom size:

Multipurpose Feeder (MPF):

Width: 76.2–215.9 mm (3–8.5 inches)

Length: 148.5–355.6

mm (5.85 –14 inches)

Priority Sheet Inserter (PSI):

Width: 76.2–215.9 mm (3–8.5 inches)

Length: 190.5–355.6

mm (7.5 –14 inches)

Plain

Lightweight Cardstock

Labels

Envelope

Recycled

Postcard JPN

Printing Basics

Loading Capacity

Multipurpose Feeder (MPF): 150 sheets of standard paper

Priority Sheet Inserter (PSI): 10 sheets of standard paper

Monarch, DL, Yougata 2, and Yougata 3 envelopes can be supported by LEF with their flap open.

NOTE:

• SEF and LEF indicate the paper feed direction; SEF stands for short-edge feed. LEF stands for longedge feed.

• Use only laser print media. Do not use ink jet paper in this printer.

• "Loading Print Media in the Priority Sheet Inserter (PSI)" on page 82

• "Loading Envelope in the Multipurpose Feeder (MPF)" on page 77

• "Loading Envelope in the Priority Sheet Inserter (PSI)" on page 83

Printing on print media that differs from the paper size or paper type selected on the print driver may lead to paper jams. To ensure that printing is correctly done, select the correct paper size and paper type.

Printing Basics

Loading Print Media

Loading print media properly helps prevent jams and ensures trouble-free printing.

Before loading print media, identify the recommended print side of the print media. This information is usually on the print media package.

NOTE:

• After loading paper in the feeder, specify the same paper type on the operator panel.

Printing Basics

Capacity

Multipurpose feeder (MPF) can hold:

• 150 sheets of standard paper

• 16.2 mm (0.64 inches) of thick paper

• One sheet of coated paper

• 16.2 mm (0.64 inches) of post cards

• Five envelopes

• 16.2 mm (0.64 inches) of labels

Priority sheet inserter (PSI) can hold:

• 10 sheets of standard paper or one sheet of other paper

Printing Basics

Print Media Dimensions

The multipurpose feeder (MPF) accepts print media within the following dimensions:

• Width: 76.2–215.9 mm (3.00–8.50 inches)

• Length: 148.5–355.6 mm (5.85–14.00 inches)

The priority sheet inserter (PSI) accepts print media within the following dimensions:

• Width: 76.2–215.9 mm (3.00–8.50 inches)

• Length: 190.5–355.6 mm (7.50–14.00 inches)

Printing Basics

Loading Print Media in the Multipurpose Feeder (MPF)

NOTE:

• To avoid paper jams, do not remove the paper cover while printing is in progress.

• Use only laser print media. Do not use ink jet paper in this printer.

Open the front cover.

Pull the slide bar forward until it stops.

Pull the length guide forward until it stops.

Adjust the paper width guides to their maximum width.

Printing Basics

Before loading the print media, flex the sheets back and forth, and then fan them. Straighten the edges of the stack on a level surface.

Load print media on the multipurpose feeder (MPF) with the top edge first and with the recommended print side facing up.

Adjust the paper width guides until they rest lightly against the edges of the stack of print media.

Printing Basics

Slide the length guide towards the printer until it touches the print media.

NOTE:

• Depending on the size of print media, first slide the slide bar backward until it stops, and then pinch the length guide and slide it backward until it touches print media.

Insert the paper cover into the printer and then align the paper cover to the marking on the paper tray.

Printing Basics

Select the paper type from the print driver if the loaded print media is not standard plain paper. If a user-specified print media is loaded in the multipurpose feeder (MPF), you must specify the paper size setting by using the print driver.

NOTE:

• For more information about setting the paper size and type on the print driver, refer to the online Help provided for the print driver.

Loading Envelope in the Multipurpose Feeder (MPF)

NOTE:

• When you print on envelopes, be sure to specify the envelope setting on the print driver. If not specified, the print image will be rotated 180 degrees.

Printing Basics

• When Loading Com-10, DL, Monarch, Yougata 2/3/4/6, or Younaga 3

Load envelopes with the side to be printed on facing up, the flap side facing down, and the flap turned to the right.

To prevent DL, Monarch, Yougata 2, and Yougata 3 from being wrinkled, they are recommended to be loaded with the print-side facing up, flap opened, and facing you.

NOTE:

• When you load the envelopes in the long-edge feed (LEF) orientation, be sure to specify the landscape orientation on the print driver.

Printing Basics

• When Loading C5, Nagagata 3/4 or Kakugata 3

Load envelopes with the side to be printed on facing up, flap opened, and facing you.

IMPORTANT:

• Never use envelopes with windows, or coated linings. These lead to paper jams and can cause damage to the printer.

NOTE:

• If you do not load envelopes in the multipurpose feeder (MPF) right after they have been removed from the packaging, they may bulge. To avoid jams, flatten them as shown below when loading them in the multipurpose feeder (MPF).

• If envelopes are still not fed correctly, add some bending to the flap of the envelopes as shown in the following illustration.

The amount of the bending shall be 5 mm (0.20 inches) or less.

Printing Basics

• To confirm the correct orientation of each print media such as envelopes, see the instruction on the

Envelope/Paper Setup Navigator on the print driver.

Loading Postcard in the Multipurpose Feeder (MPF)

NOTE:

• When you print on postcards, be sure to specify the postcard setting on the print driver to get the optimum print result.

• When Loading Postcard

Load the postcard with the side to be printed on facing up, and the top edge of the postcard in first.

Printing Basics

• When Loading W-Postcard

Load the w-postcard with the side to be printed on facing up, and the left edge of the w-postcard in first.

NOTE:

• To confirm the correct orientation of each print media such as postcards, see the instruction on the

Envelope/Paper Setup Navigator on the print driver.

Printing Basics

Loading Print Media in the Priority Sheet Inserter (PSI)

NOTE:

• To avoid paper jams, do not remove the paper cover while printing is in progress.

• Use only laser print media. Do not use ink jet paper in this printer.

Open the front cover.

Insert the paper cover into the printer and then align the paper cover to the marking on the paper tray.

Adjust the paper width guides to their maximum width.

Before loading the print media, flex the sheets back and forth, and then fan them. Straighten the edges of the stack on a level surface.

Printing Basics

Load print media on the paper cover with the top edge first and with the recommended print side facing up.

Adjust the paper width guides until they rest lightly against the edges of the stack of print media.

Select the paper type from the print driver if the loaded print media is not standard plain paper. If a user-specified print media is loaded in the PSI, you must specify the paper size setting by using the print driver.

NOTE:

• For more information about setting the paper size and type on the print driver, refer to the online Help provided for the print driver.

Loading Envelope in the Priority Sheet Inserter (PSI)

NOTE:

• Be sure to fully insert the envelope until it stops. Otherwise, print media that is loaded on the multipurpose feeder (MPF) will be fed.

• When you print on envelopes, be sure to specify the envelope setting on the print driver. If not specified, the print image will be rotated 180 degrees.

Printing Basics

• When Loading Com-10, DL, Monarch, Yougata 4/6, or Younaga 3

Load the envelope with the side to be printed on facing up, the flap side facing down, and the flap turned to the right.

To prevent DL and Monarch from being wrinkled, they are recommended to be loaded with the side to be printed on facing up, flap opened, and facing you.

Printing Basics

• When Loading C5, Nagagata 3/4 or Kakugata 3

Load the envelope with the side to be printed on facing up, flap opened, and facing you.

IMPORTANT:

• Never use envelopes with windows, or coated linings. These lead to paper jams and can cause damage to the printer.

NOTE:

• If you do not load envelopes in the PSI right after they have been removed from the packaging, they may bulge. To avoid jams, flatten them as shown below when loading them in the PSI.

• If envelopes are still not fed correctly, add some bending to the flap of the envelopes as shown in the following illustration.

The amount of the bending shall be 5 mm (0.20 inches) or less.

Printing Basics

• To confirm the correct orientation of each print media such as envelopes, see the instruction on the

Envelope/Paper Setup Navigator on the print driver.

Loading Postcard in the Priority Sheet Inserter (PSI)

NOTE:

• When you print on postcards, be sure to specify the postcard setting on the print driver to get the optimum print result.

• When Loading Postcard

Load the postcard with the side to be printed on facing up, and the top edge of the postcard in first.

Printing Basics

• When Loading W-Postcard

Load the w-postcard with the side to be printed on facing up, and the left edge of the w-postcard in first.

NOTE:

• To confirm the correct orientation of each print media such as postcards, see the instruction on the

Envelope/Paper Setup Navigator on the print driver.

Printing Basics

Manual Duplex Printing (Windows Print Driver Only)

This section includes:

• "Operations on Your Computer" on page 89

• "Loading Print Media in the Multipurpose Feeder (MPF)" on page 90

• "Loading Print Media in the Priority Sheet Inserter (PSI)" on page 91

NOTE:

• When printing on curled paper, straighten the paper and then insert it into the feeder.

When you start manual duplex printing, the instruction window appears. Note that the window cannot be reopened once it is closed. Do not close the window until duplex printing is complete.

Manual duplex printing can be done using the multipurpose feeder (MPF) or the priority sheet inserter

(PSI).

Printing Basics

Operations on Your Computer

The following procedure uses Microsoft

Windows

XP WordPad as an example.

NOTE:

• The way to display the printer Properties/Printing Preferences dialog box differs according to the application software. Refer to the manual of your respective application software.

From the File menu, select Print.

Select the printer from the Select Printer list box, and then click Preferences.

Select the Paper/Output tab.

From Duplex, select either Flip on Short Edge or Flip on Long Edge to define the way 2-sided print pages are bound.

5 o

From Paper Size, select the size of the document to be printed.

From Paper Type, select the paper type to be used.

Click OK to close the Printing Preferences dialog box.

Click Print in the Print dialog box to start printing.

IMPORTANT:

• When you start manual duplex printing, the instruction window appears. Note that the window cannot be reopened once it is closed. Do not close the window until duplex printing is complete.

Printing Basics

Loading Print Media in the Multipurpose Feeder (MPF)

First print the even pages (rear sides).

For a six page document, rear sides are printed in the order of page 6, page 4, and then page 2.

(Data) LED blinks and the Insert Output to Tray message appears on the LCD panel when the even pages finish printing.

After the even pages are printed, remove the paper stack from the center output tray.

NOTE:

• Warped or curled prints can cause paper jams. Straighten them before setting them.

Stack the prints and set them as they are (with the blank side facing up) into the multipurpose feeder (MPF), and then press the button.

Pages are printed in order of page 1 (rear of page 2), page 3 (rear of page 4), and then page 5

(rear of page 6).

NOTE:

• Printing on both sides of the paper is not possible if the document consists of various sizes of paper.

Printing Basics

Loading Print Media in the Priority Sheet Inserter (PSI)

First print the even pages (rear sides).

For a six page document, even pages are printed in order of page 6, page 4, and then page 2.

(Data) LED blinks and the Insert Output to Tray message appears on the LCD panel when the even pages finish printing.

After the even pages are printed, remove the paper stack from the center output tray.

NOTE:

• Warped or curled prints can cause paper jams. Straighten them before setting them.

Stack the prints and set them as they are (with the blank side facing up) into the PSI, and then press the button.

Pages are printed in order of page 1 (rear of page 2), page 3 (rear of page 4), and then page 5

(rear of page 6).

NOTE:

• Printing on both sides of the paper is not possible if the document consists of various sizes of paper.

Printing Basics

Using the Output Tray Extension

The output tray extension is designed to prevent print media from falling from the printer after the print job is complete.

Before printing a long length document, ensure that the output tray extension is fully extended.

NOTE:

• When you pull out envelopes or small size print media from the center output tray, lift up the scanner.

Printing Basics

Setting Paper Sizes and Types

When loading print media, set the paper size and type on the operator panel before printing.

This section describes how to set the paper size and type on the operator panel.

This section includes:

• "Setting Paper Sizes" on page 94

• "Setting Paper Types" on page 95

Printing Basics

Setting Paper Sizes

Press the (System) button.

Select Tray Settings, and then press the button.

Select MPF, and then press the button.

Select Paper Size, and then press the button.

Select the correct paper size for the print media loaded, and then press the button.

Printing Basics

Setting Paper Types

IMPORTANT:

• Paper type settings must match those of the actual print media loaded in the tray. Otherwise, print-quality problems can occur.

Press the (System) button.

Select Tray Settings, and then press the button.

Select MPF, and then press the button.

Select Paper Type, and then press the button.

Select the correct paper type for the print media loaded, and then press the button.

Printing Basics

Printing

This section covers how to print certain lists of information from your printer and how to cancel a job.

This section includes:

• "Sending a Job to Print" on page 97

• "Canceling a Print Job" on page 98

• "Direct Print Using the USB Storage Device" on page 99

• "Selecting Printing Options" on page 100

• "Printing Custom Size Paper" on page 105

• "Checking Status of Print Data" on page 107

• "Printing a Report Page" on page 108

• "Printer Settings" on page 109

Printing Basics

Sending a Job to Print

Install the print driver to use all the features of the printer. When you choose Print from a software program, a window representing the print driver opens. Select the appropriate settings for the specific job you are sending to print. Print settings selected from the driver have precedence over the default menu settings selected from the operator panel or Printer Setting Utility.

You may need to click Preferences from the initial Print dialog box to see all the available system settings you can change. If you are not familiar with a feature in the print driver window, open the online Help for more information.

To print a job from a typical Windows application:

Open the file you want to print.

From the File menu, select Print.

Verify that the correct printer is selected in the dialog box. Modify the system settings as needed

(such as the pages you want to print or the number of copies).

To adjust system settings not available from the first screen, such as Image Quality, Paper Size, or Image Orientation, click Preferences.

The Printing Preferences dialog box appears.

Specify the print settings. For more information, click Help.

Click OK to close the Printing Preferences dialog box.

Click Print to send the job to the selected printer.

Printing Basics

Canceling a Print Job

There are several methods for canceling a print job.

This section includes:

• "Canceling From the Operator Panel" on page 98

• "Canceling a Job From the Computer Running Windows" on page 98

Canceling From the Operator Panel

To cancel a job after it has started printing:

Press the (Stop) button.

NOTE:

• Printing is canceled only for the current job. All the following jobs will continue to print.

Canceling a Job From the Computer Running Windows

• Canceling a Job From the Taskbar

When you send a job to print, a small printer icon appears in the right corner of the taskbar.

Double-click the printer icon.

A list of print jobs appears in the printer window.

Select the job you want to cancel.

Press the Delete key.

Click Yes on the Printers dialog box to cancel a print job.

• Canceling a Job From the Desktop

Click start

→ Printers and Faxes (for Windows XP).

Click Start

→ Printers and Faxes (for Windows Server

2003).

Click Start

→ Devices and Printers (for Windows 7 and Windows Server 2008 R2).

Click Start

→ Control Panel → Hardware and Sound → Printers (for Windows Vista

and

Windows Server 2008).

A list of available printers appears.

Double-click the printer you selected when you sent the job.

A list of print jobs appears in the printer window.

Select the job you want to cancel.

Press the Delete key.

Click Yes on the Printers dialog box to cancel a print job.

Printing Basics

Direct Print Using the USB Storage Device

The Print From USB Memory feature allows you to print files stored in a USB storage device by operating from the operator panel.

To print a file in a USB storage device:

Insert a USB storage device to the USB drive of the printer.

USB Memory appears.

Select Print From, and then press the button.

Select Document appears.

Select the desired file, and then press the button.

Select printing options as required.

Press the (Start) button.

NOTE:

• You can print files scanned and stored using the Scan to USB Memory feature. Files saved without using the feature such as files created by user may not be printed properly.

Supported File Formats

Files in the following file formats can be printed directly from a USB storage device.

• PDF

• TIFF

• JPEG

Printing Basics

Selecting Printing Options

This section includes:

• "Selecting Printing Preferences (Windows)" on page 100

• "Selecting Options for an Individual Job (Windows)" on page 101

• "Selecting Options for an Individual Job (Mac OS X)" on page 103

Selecting Printing Preferences (Windows)

Printer preferences control all of your print jobs, unless you override them specifically for a job. For example, if you want to use duplex printing for most jobs, set this option in printer settings.

To select printer preferences:

Click start

→ Printers and Faxes (for Windows XP).

Click Start

→ Printers and Faxes (for Windows Server 2003).

Click Start

→ Devices and Printers (for Windows 7 and Windows Server 2008 R2).

Click Start

→ Control Panel → Hardware and Sound → Printers (for Windows Vista and

Windows Server 2008).

A list of available printers appears.

Right-click the icon for your printer, and then click Printing Preferences.

The FX DocuPrint M205 b Printing Preferences screen appears.

Make selections on the driver tabs, and then click OK to save your selections.

NOTE:

• For more information about Windows print driver options, click Help on the print driver tab to view the online

Help.

Printing Basics

100

Selecting Options for an Individual Job (Windows)

If you want to use special printing options for a particular job, change the driver settings before sending the job to the printer. For example, if you want to use Photo print-quality mode for a particular graphic, select this setting in the driver before printing that job.

With the desired document or graphic open in your application, access the Print dialog box.

Select the FX DocuPrint M205 b and click Preferences to open the print driver.

Make selections on the driver tabs. See the following table for specific printing options.

NOTE:

• In Windows, you can save current printing options with a distinctive name and apply them to other print jobs. Make selections on the

Paper/Output

, Graphics,

Layout

, Watermarks/Forms tab, and then click OK under Save on the Paper/Output tab. Click

Help

for more information.

Click OK to save your selections.

Print the job.

See the following table for specific printing options:

Printing Options for Windows

101

Printing Basics

Operating System

Windows XP, Windows XP x 64bit, Windows Server

2003, Windows Server

2003 x 64bit, Windows

Vista, Windows Vista x

64bit, Windows Server

2008, Windows Server

2008 x 64bit, Windows

Server 2008 R2, Windows

7, or Windows 7 x 64bit

Windows XP, Windows

Server 2003, Windows

Vista, Windows Server

2008, or Windows 7

Driver Tab

Paper/Output tab

Graphics tab

Layout tab

Watermarks/Forms tab

Printing Options

• Favorites

• Duplex

• Copies

• Collated

• Paper Summary

• Paper Size

• Paper Type

• MPF Orientation

• Envelope/Paper Setup Navigator

• Printer Status

• Restore Defaults

• Image Quality

• Toner Saving Mode

• Image Enhancement

• Screen

• Image Settings

– Apply to All Elements

– Apply to Selected Element

– Brightness

– Contrast

• Restore Defaults

• Image Orientation

• Multiple Up

• Poster/Mixed Document

• Output Size

• Reduce / Enlarge

• Margin Shift/Margin

• Restore Defaults

• Watermarks

– New Text

– New Bitmap

– Edit

– Delete

– First Page Only

• Forms

– Off

– Create / Register Forms

– Image Overlay

• Header / Footer Options

• Restore Defaults

Printing Basics

102

Selecting Options for an Individual Job (Mac OS X)

To select print settings for a particular job, change the driver settings before sending the job to the printer.

With the document open in your application, click File, and then click Print.

Select FUJI XEROX DocuPrint M205 b from Printer.

Select the desired printing options from the menus and drop-down lists that are displayed.

NOTE:

• In Mac OS

X, click Save As on the Presets menu screen to save the current printer settings. You can create multiple presets and save each with its own distinctive name and printer settings. To print jobs using specific printer settings, click the applicable saved preset in the Presets list.

Click Print to print the job.

Mac OS X Print Driver Printing Options:

The table shown below uses Mac OS X 10.6 TextEdit as an example.

Printing options for Mac OS X

Item

Layout

Color Matching

Paper Handling

Cover Page

Scheduler

Printing Options

• Copies

• Collated

• Pages

• Paper Size

• Orientation

• Pages per Sheet

• Layout Direction

• Border

• Two-Sided

• Reverse page orientation

• Flip horizontally

• ColorSync

• Vendor Matching

• Profile

• Pages to Print

• Page Order

• Scale to fit paper size

• Destination Paper Size

• Scale down only

• Print Cover Page

• Cover Page Type

• Billing Info

• Print Document

• Priority

103

Printing Basics

Item

Printer Features

Printing Options

• 1. Detailed Settings

– Image Quality

– Image Rotation 180 Degree

– Toner Saving Mode

– Barcode Mode

– Image Enhancement

• 2. Color Balance

– Low Density (K)

– Medium Density (K)

– High Density (K)

• 3. Paper Handling

– Paper Type

• 4. Printer Specific Options

– Skip Blank Pages

Summary

Printing Basics

104

Printing Custom Size Paper

This section explains how to print on custom size paper using the print driver.

Custom size paper can be loaded in the multipurpose feeder (MPF) and priority sheet inserter (PSI).

The way to load custom size paper is the same as the one to load standard size paper.

• "Loading Print Media in the Priority Sheet Inserter (PSI)" on page 82

• "Setting Paper Sizes and Types" on page 93

Defining Custom Paper Sizes

Before printing, set the custom size on the print driver.

NOTE:

• When setting the paper size on the print driver and the operator panel, be sure to specify the same size as the actual print media used. Setting the wrong size for printing can cause printer failure. This is especially true if you configure a bigger size when using a narrow width paper.

• Using the Windows Print Driver

On the Windows print driver, set the custom size in the Custom Paper Size dialog box. This section explains the procedure using Windows XP as an example.

For Windows XP or later, an administrator’s password only allows users with administrator rights to change the settings. Users without the rights of administrator can only view the contents.

Click start

→ Printers and Faxes.

Right-click the icon for your printer, and then select Properties.

Select the Configuration tab.

Click Custom Paper Size.

Select the custom setup you want to define from Details.

Specify the length of the short edge and long edge under Change Setting for. You can specify the values either by entering them directly or using the up arrow and down arrow buttons. The length of the short edge cannot be longer than the long edge, even if it is within the specified range. The length of the long edge cannot be shorter than the short edge, even if it is within the specified range.

To assign a paper name, select the Name the Paper Size check box, and then enter the name in

Paper Name. Up to 14 characters can be used for the paper name.

If necessary, repeat steps 5 to 7 to define another custom size.

Click OK twice.

Printing on Custom Size Paper

Use the following procedures to print using either the Windows or Mac OS X print drivers.

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Printing Basics

• Using the Windows Print Driver

This section explains the procedure using Windows XP WordPad as an example.

NOTE:

• The way to display the printer Properties/Printing Preferences dialog box differs according to the application software. Refer to the manual of your respective application software.

From the File menu, select Print.

Select the printer as the printer to be used and click Preferences.

Select the Paper/Output tab.

Select the size of the original document from Paper Size.

Select the appropriate paper type from Paper Type.

Click the Layout tab.

From Output Size, select the custom size you defined. If you select the custom size from Paper

Size in step 4, select Same as Paper Size.

Click OK.

Click Print in the Print dialog box to start printing.

• Using the Mac OS X Print Driver

This section explains the procedure using Mac OS X 10.6 TextEdit as an example.

From the File menu, select Page Setup.

Select the printer as the printer to be used from Format For.

From Paper Size, select Manage Custom Sizes.

In the Custom Paper Sizes window, click +.

A newly created setting “Untitled” is displayed in the list.

Double-click "Untitled" and enter the name for the setting.

Enter the size of the original document in the Width and Height boxes of Paper Size.

Specify Non-Printable Area if necessary.

Click OK.

Make sure that the newly created paper size is chosen in Paper Size, and then click OK.

From the File menu, select Print.

Press Print to start printing.

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106

Checking Status of Print Data

This section includes:

• "Checking Status (Windows Only)" on page 107

Checking Status (Windows Only)

You can check the printer status with SimpleMonitor. Double-click the SimpleMonitor printer icon on the taskbar at the bottom right of the screen. The Printer Selection window appears, which displays the printer name, printer connection ports, and printer status. Check the column Status to know the current status of your printer.

Settings button: Displays the Settings screen and allows you to modify the SimpleMonitor settings.

Click the name of the desired printer listed on the Printer Selection window. The Printer Status window appears. You can check the printer status and print job status.

For more information about SimpleMonitor, see Help. The following procedure uses Windows XP as an example:

Click start

→ All Programs.

Select Fuji Xerox.

Select Fuji Xerox Printer Software for Asia-Pacific.

Select DocuPrint M205 b.

Select Activate SimpleMonitor.

The Printer Selection window appears.

Click the name of the desired printer from the list.

The Printer Status window appears.

Click Help.

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Printing Basics

Printing a Report Page

You can print a variety of settings for your printer including system settings, panel settings, job history, error history, print volume, and demo page. This section describes two methods of printing a report page.

Printing a System Settings Page

To verify detailed printer settings, print a System Settings page.

The Operator Panel

Press the (System) button.

Select Report/List, and then press the button.

Select System Settings, and then press the button.

The System Settings page is printed.

The Printer Setting Utility

The following procedure uses Windows XP as an example.

Click start → All Programs → Fuji Xerox → Fuji Xerox Printer Software for Asia-Pacific →

DocuPrint M205 b

→ Printer Setting Utility.

NOTE:

• The window to select a printer appears in this step, when multiple print drivers are installed on your computer. In this case, click the name of the desired printer listed in Printer Name.

The Printer Setting Utility appears.

Click the Printer Settings Report tab.

Select Reports from the list at the left side of the page.

The Reports page is displayed.

Click System Settings.

The System Settings page is printed.

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108

Printer Settings

This section includes:

• "Using the Operator Panel to Change the Printer Settings" on page 109

• "Using the Printer Setting Utility to Change the Printer Settings" on page 110

• "Adjusting the Language" on page 110

Using the Operator Panel to Change the Printer Settings

You can select menu items and corresponding values from the operator panel.

When you first enter the menus from the operator panel, you see a highlight in the menus. This highlight indicates the factory default menu setting. These settings are the original printer settings.

NOTE:

• Factory defaults may vary for different countries.

When you select a new setting from the operator panel, the setting is highlighted to identify it as the current user default menu setting.

These settings are active until new ones are selected or the factory defaults are restored.

To select a new value as a setting:

Press the (System) button.

Select the desired menu, and then press the button.

Select the desired menu or menu item, and then press the button.

• If the selection is a menu, the menu is opened and the first menu item in the menu appears.

• If the selection is a menu item, the default menu setting for the menu item appears.

Each menu item has a list of values for the menu item. A value can be:

• A phrase or word to describe a setting

• A numerical value that can be changed

• An On or Off setting

NOTE:

• Press the and button at the same time. This will display the factory default menu settings.

Select the desired value.

Press the button.

This enables the setting value, which is indicated by a highlight.

Press the (Back) or button to return to the previous menu.

To continue setting other items, select the desired menu. To quit setting new values, press the

(System) button, and then press the (Back) or button to return to the main screen.

Driver settings may have precedence over changes previously made. In such case, change the defaults of the operator panel.

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Printing Basics

Using the Printer Setting Utility to Change the Printer Settings

You can select menu items and corresponding values from the Printer Setting Utility.

The following procedure uses Windows XP as an example.

NOTE:

• Factory defaults may vary for different countries.

These settings are active until new ones are selected or the factory defaults are restored.

To select a new value as a setting:

Click start → All Programs → Fuji Xerox → Fuji Xerox Printer Software for Asia-Pacific →

DocuPrint M205 b

→ Printer Setting Utility.

NOTE:

• The window to select a printer appears in this step, when multiple print drivers are installed on your computer. In this case, click the name of the desired printer listed in Printer Name.

The Printer Setting Utility appears.

Click the Printer Maintenance tab.

Select the desired menu item.

Each menu item has a list of values for the menu item. A value can be:

• A phrase or word to describe a setting

• A numerical value that can be changed

• An On or Off setting

Select the desired value, and then click the associated button with each menu item.

Driver settings may have precedence over changes previously made and may require you to change the Printer Setting Utility defaults.

Adjusting the Language

To display a different language on the operator panel:

• The Operator Panel

Press the (System) button.

Select Panel Language, and then press the button.

Select the desired language, and then press the button.

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110

• The Printer Setting Utility

The following procedure uses Windows XP as an example.

Click start → All Programs → Fuji Xerox → Fuji Xerox Printer Software for Asia-Pacific →

DocuPrint M205 b

→ Printer Setting Utility.

NOTE:

• The window to select a printer appears in this step, when multiple print drivers are installed on your computer. In this case, click the name of the desired printer listed in Printer Name.

The Printer Setting Utility appears.

Click the Printer Maintenance tab.

Select System Settings from the list at the left side of the page.

The System Settings page is displayed.

Select the desired language from Panel Language, and then click the Apply New Settings button.

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Printing Basics

112

Copying

This chapter includes:

• "Loading Paper for Copying" on page 114

• "Preparing a Document" on page 115

• "Making Copies From the Document Glass" on page 116

• "Changing the Default Settings" on page 133

113

Copying

Loading Paper for Copying

The instructions for loading print media are the same whether you are printing or copying.

See also:

• "Loading Print Media" on page 71

Copying

114

Preparing a Document

You can use the document glass to load an original document for copying and scanning. Load one sheet at a time on the document glass.

115

Copying

Making Copies From the Document Glass

NOTE:

• A computer connection is not required for copying.

• Contaminants on the document glass may cause black spots on the copy printout. For the best results, clean the document glass before use. For more information, see

"Cleaning the Scanner" on page 227

Open the document cover.

Place the document face down on the document glass and align it with the registration guide on the top left corner of the document glass.

CAUTION:

• Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries.

Close the document cover.

NOTE:

• Leaving the document cover open while copying may affect the copy quality and increase the toner consumption.

• If you are copying a page from a book or magazine, lift the document cover until its hinges are caught by the stopper, and then close the document cover. If the book or magazine is thicker than 20 mm, start copying with the document cover open.

Press the (Copy) button.

Customize the copy settings including the number of copies, copy size, contrast, and image

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116

quality.

See also:

• "Number of Copies" on page 119

To clear the settings, press the CA (Clear All) button.

Press the (Start) button to begin copying.

NOTE:

• Press the

(

Stop

)

button to cancel a copy job at any time while scanning a document.

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Copying

Setting Copy Options

Set the following options for the current copy job before pressing the (Start) button to make copies.

NOTE:

• After a copy job is completed, the copy options would be kept until the screen returns to Select Function

(auto-reset or the (Back) button is pressed), the CA (Clear All) button is pressed, or the (Copy) button is pressed again.

This section includes:

• "Collated" on page 120

• "Reduce/Enlarge" on page 121

• "Document Size" on page 123

• "Document Type" on page 124

• "Lighten/Darken" on page 125

• "Sharpness" on page 126

• "Auto Exposure" on page 127

• "N-Up" on page 128

• "Margin Top/Bottom" on page 130

• "Margin Left/Right" on page 131

• "Margin Middle" on page 132

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118

Number of Copies

You can specify the number of copies from 1 to 99.

Place a single document face down on the document glass, and close the document cover.

Press the (Copy) button.

Enter the number of copies using the numeric keypad.

If necessary, customize the copy settings including the copy size, contrast, and image quality.

See also:

Press the (Start) button to begin copying.

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Copying

Collated

You can sort the copy output: For example, if you make two copies of three page documents, one complete three page document will print followed by the second complete document.

NOTE:

• Copying documents with a large amount of data may exhaust available memory. If a memory shortage occurs, cancel the collating by turning Collated to Off on the operator panel.

Place a single document face down on the document glass, and close the document cover.

Press the (Copy) button.

Select Collated, and then press the button.

Select the desired setting, and then press the button.

NOTE:

• Value marked by an asterisk (*) is the factory default menu settings.

Off*

Does not sort the copy job.

Sorts the copy job.

If necessary, customize the copy settings including the number of copies, copy size, contrast, and image quality.

See also:

details, refer to "Loading Print Media in the Multipurpose Feeder (MPF)" on page 90

Press the (Start) button to begin copying.

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120

Reduce/Enlarge

You can reduce or enlarge the size of a copied image, from 25 % to 400 %.

NOTE:

• When you make a reduced copy, black lines may appear at the bottom of your copy.

• This item is available only when

N-Up

is set to

Off

Manual

Place a single document face down on the document glass, and close the document cover.

Press the (Copy) button.

Select Reduce/Enlarge, and then press the button.

Select the desired setting, and then press the button.

NOTE:

• Values marked by an asterisk (*) are the factory default menu settings.

• mm series

200%

→A4 (141%)

→B5 (122%)

100%*

→A5 (81%)

→A5 (70%)

50%

121

Copying

• inch series

200%

Stmt

→Lgl (154%)

Stmt

→Ltr (129%)

100%*

Lgl

→Ltr (78%)

Ldgr

→Ltr (64%)

50%

NOTE:

• You can also use the numeric keypad to input the desired zoom ratio from 25% to 400%, or press the button to enlarge the zoom ratio or press the button to reduce the zoom ratio in 1% intervals. See the following table for specific zoom ratios.

Copy

Original

100%

81%

70%

122%

100%

86%

141%

115%

100%

The methods to load document vary depending on the size and orientation of a document. For

"Loading

Print Media in the Priority Sheet Inserter (PSI)" on page 82 .

For paper that can be loaded, refer to

"Usable Print Media" on page 69

If necessary, customize the copy settings including the number of copies, contrast, and image quality.

See also:

Press the (Start) button to begin copying.

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122

Document Size

You can specify the default document size.

Place a single document face down on the document glass, and close the document cover.

Press the (Copy) button.

Select Document Size, and then press the button.

Select the desired setting, and then press the button.

NOTE:

• Value marked by an asterisk (*) is the factory default menu settings.

A4 (210 x 297 mm)*

A5 (148 x 210 mm)

B5 (182 x 257 mm)

Letter (8.5 x 11")

Executive (7.25 x 10.5")

If necessary, customize the copy settings including the number of copies, copy size, contrast, and image quality.

See also:

Press the (Start) button to begin copying.

123

Copying

Document Type

You can select the copy image quality.

Place a single document face down on the document glass, and close the document cover.

Press the (Copy) button.

Select Document Type, and then press the button.

Select the desired setting, and then press the button.

NOTE:

• Value marked by an asterisk (*) is the factory default menu settings.

Text

Mixed*

Photo

Suitable for documents with text.

Used for documents with both text and photos.

Suitable for documents with photos.

If necessary, customize the copy settings including the number of copies, copy size, and contrast.

See also:

Press the (Start) button to begin copying.

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124

Lighten/Darken

You can adjust the contrast to make the copy lighter or darker than the original.

Place a single document face down on the document glass, and close the document cover.

Press the (Copy) button.

Select Lighten/Darken, and then press the button.

Select the desired setting, and then press the button.

NOTE:

• Value marked by an asterisk (*) is the factory default menu settings.

Lighter2

Lighter1

Normal*

Darker1

Darker2

Makes the copy lighter than the original. Works well with dark print.

Works well with standard typed or printed documents.

Makes the copy darker than the original. Works well with light print or faint pencil markings.

If necessary, customize the copy settings including the number of copies, copy size, and image quality.

See also:

Press the (Start) button to begin copying.

125

Copying

Sharpness

You can adjust the sharpness to make the copy sharper or softer than the original.

Place a single document face down on the document glass, and close the document cover.

Press the (Copy) button.

Select Sharpness, and then press the button.

Select the desired setting, and then press the button.

NOTE:

• Value marked by an asterisk (*) is the factory default menu settings.

Sharpest

Sharper

Normal*

Softer

Softest

Makes the copy sharper than the original.

Does not make the copy sharper or softer than the original.

Makes the copy softer than the original.

If necessary, customize the copy settings including the number of copies, copy size, contrast, and image quality.

See also:

Press the (Start) button to begin copying.

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126

Auto Exposure

You can suppress the background of the original to enhance text on the copy.

Place a single document face down on the document glass, and close the document cover.

Press the (Copy) button.

Select Auto Exposure, and then press the button.

Select On, and then press the button.

If necessary, customize the copy settings including the number of copies, copy size, contrast, and image quality.

See also:

Press the (Start) button to begin copying.

127

Copying

N-Up

You can print two original images to fit onto one sheet of paper.

Auto:

Automatically reduces the pages to fit in one page.

ID Card Copy:

Always prints two sides of the ID card in one page in the original size

(by 100%).

Manual:

Reduces the pages in the custom size depending on the setting of the

Reduce/Enlarge menu.

Place a single document face down on the document glass, and close the document cover.

Press the (Copy) button.

Select N-Up, and then press the button.

Select the desired setting, and then press the button.

NOTE:

• Value marked by an asterisk (*) is the factory default menu settings.

Off*

Auto

ID Card Copy

Manual

Does not perform N-Up printing.

Automatically reduces the original pages to fit onto one sheet of paper.

Prints the original pages onto one sheet of paper in the original size.

Prints the original pages onto the one sheet of paper in the size specified in Reduce/Enlarge.

If necessary, customize the copy settings including the number of copies, copy size (only for

Copying

128

manual), contrast, and image quality.

See also:

Press the (Start) button to begin copying.

When N-Up is set to Auto, ID Card Copy, or Manual, the display prompts you for another page. Select Yes or No, and then press the button.

If you select Yes, select Continue or Cancel, and then press the button.

129

Copying

Margin Top/Bottom

You can specify the top and bottom margins of the copy.

Place a single document face down on the document glass, and close the document cover.

Press the (Copy) button.

Select Margin Top/Bottom, and then press the button.

Press the or button or enter the desired value using the numeric keypad, and then press

NOTE:

• Values marked by an asterisk (*) are the factory default menu settings.

4 mm*/0.2 inch*

0-50 mm/0.0-2.0 inch

Specify the value in increments of 1 mm/0.1 inch.

If necessary, customize the copy settings including the number of copies, copy size, contrast, and image quality.

See also:

Press the (Start) button to begin copying.

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130

Margin Left/Right

You can specify the left and right margins of the copy.

Place a single document face down on the document glass, and close the document cover.

Press the (Copy) button.

Select Margin Left/Right, and then press the button.

Press the or button or enter the desired value using the numeric keypad, and then press

NOTE:

• Values marked by an asterisk (*) are the factory default menu settings.

4 mm*/0.2 inch*

0-50 mm/0.0-2.0 inch

Specify the value in increments of 1 mm/0.1 inch.

If necessary, customize the copy settings including the number of copies, copy size, contrast, and image quality.

See also:

Press the (Start) button to begin copying.

131

Copying

Margin Middle

You can specify the middle margin of the copy.

Place a single document face down on the document glass, and close the document cover.

Press the (Copy) button.

Select Margin Middle, and then press the button.

Press the or button or enter the desired value using the numeric keypad, and then press

NOTE:

• Values marked by an asterisk (*) are the factory default menu settings.

0 mm*/0.0 inch*

0-50 mm/0.0-2.0 inch

Specify the value in increments of 1 mm/0.1 inch.

If necessary, customize the copy settings including the number of copies, copy size, contrast, and image quality.

See also:

• "Scanning Overview" on page 136

Press the (Start) button to begin copying.

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132

Changing the Default Settings

The Copy menu options, including contrast, and image quality can be set to the most frequently used modes.

To create your own default settings:

Press the (System) button.

Select Defaults Settings, and then press the button.

Select Copy Defaults, and then press the button.

Select the desired menu item, and then press the button.

Select the desired setting or enter the value using the numeric keypad, and then press the button.

Repeat steps 4 and 5, as needed.

To return to the previous screen, press the (Back) button.

133

Copying

134

Scanning

This chapter includes:

• "Scanning to a Computer" on page 137

• "Scanning to a USB Storage Device" on page 142

• "Adjusting Scanning Options" on page 143

135

Scanning

Scanning Overview

You can use your DocuPrint M205 b to turn pictures and text into editable images on your computer.

The resolution setting to use when you scan an item depends on the item type and how you plan to use the image or document after you scan it into your computer. For the best results, use these recommended settings.

Type

Documents

Resolution

300 dpi black-and-white or 200 dpi grayscale or color

Documents of poor quality or that contain small text 400 dpi black-and-white or 300 dpi grayscale

Photographs and pictures 100-200 dpi color or 200 dpi grayscale

Images for an inkjet printer

Images for a high-resolution printer

150-300 dpi

300-600 dpi

Scanning beyond these recommended resolutions may exceed the capabilities of the application. If you require a resolution above those recommended in the above table, you should reduce the size of the image by previewing and cropping before scanning the image.

Scanning

136

Scanning to a Computer

This section includes:

• "Scanning From the Operator Panel" on page 138

• "Scanning Using the TWAIN Driver" on page 139

• "Scanning Using the Windows Image Acquisition (WIA) Driver" on page 140

137

Scanning

Scanning From the Operator Panel

The following procedure uses Microsoft

Windows

XP as an example.

NOTE:

• Ensure that the printer is connected to the computer using the USB cable.

Place a single document face down on the document glass, and close the document cover.

Press the (Scan) button.

Select Scan to Computer(USB), and then press the button.

Configure the scanning settings as necessary.

Press the (Start) button.

The scanned image file is generated.

NOTE:

• If the following dialog box appears on your computer, select Express Scan Manager, and then click OK.

Once you select the Always use this program for this action check box when selecting Express Scan

Manager, the selected application is automatically used without displaying the program selection window.

NOTE:

• You must use Express Scan Manager on your computer to configure the output destination of the scanned image files.

See also:

• "Express Scan Manager" on page 52

Scanning

138

Scanning Using the TWAIN Driver

Your printer supports the Tool Without An Interesting Name (TWAIN) driver for scanning images.

TWAIN is one of the standard components provided by Windows XP, Windows Server 2003, Windows

Server 2008, Windows Server 2008 R2, Windows Vista, and Windows 7, and works with various scanners. The following procedure uses Windows XP as an example.

NOTE:

• Ensure that the printer is connected to the computer using the USB cable.

The following procedure to scan an image uses Microsoft Clip Organizer as an example.

Place a single document face down on the document glass, and close the document cover.

Click start → All Programs → Microsoft Office → Microsoft Office 2010 Tools → Microsoft

Clip Organizer.

Click File → Add Clips to Organizer → From Scanner or Camera.

In the Insert Picture from Scanner or Camera dialog box, under Device, select your device.

Click Custom Insert.

Select your scanning preferences and click Preview to display the preview image.

NOTE:

• The illustration may vary for different operating systems.

Select the desired properties from the Image Quality and Image Options tabs.

Click Scan to start scanning.

The scanned image file is generated.

139

Scanning

Scanning Using the Windows Image Acquisition (WIA)

Driver

Your printer also supports the WIA driver for scanning images. WIA is one of the standard components provided by Windows XP and later operating systems and works with digital cameras and scanners.

Unlike the TWAIN driver, the WIA driver allows you to scan an image and easily manipulate those images without using additional software.

The following procedure uses Windows XP as an example.

NOTE:

• Ensure that the printer is connected to the computer using the USB cable.

Place a single document face down on the document glass, and close the document cover.

Start the drawing software, such as Paint for Windows.

NOTE:

• When you use Windows Vista, use Windows Photo Gallery instead of Paint.

Click File

→ From Scanner or Camera (Paint button → From scanner or camera for Windows

Server 2008 R2 and Windows 7).

The Scan using FX DP M205 b (WIA) window appears.

NOTE:

• The illustration may vary for different operating systems.

Select your scanning preferences and click Adjust the quality of the scanned picture to display the Advanced Properties dialog box.

Select the desired properties including brightness and contrast, and then click OK.

Click Scan to start scanning.

Click Save As from the File menu.

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140

Enter a picture name, and select a file format and destination to save the picture.

141

Scanning

Scanning to a USB Storage Device

The Scan to USB Memory feature allows you to scan documents and save the scanned data to a USB storage device. To scan documents and save them, follow the steps below:

Insert the USB storage device to the USB drive of the printer.

Place a single document face down on the document glass, and close the document cover.

Press the (Scan) button.

Select Scan to USB Memory, and then press the button.

Select Save to USB Drive, and then press the button.

Select scanning options as required.

Press the (Start) button.

Scanning

142

Adjusting Scanning Options

This section includes:

• "Adjusting the Default Scan Settings" on page 144

• "Changing the Scan Settings for an Individual Job" on page 146

143

Scanning

Adjusting the Default Scan Settings

This section includes:

• "Setting the Scanned Image File Type" on page 144

• "Setting the Color Mode" on page 144

• "Setting the Scan Resolution" on page 145

• "Setting the Original Size" on page 145

• "Automatically Suppressing Background Variations" on page 145

For a complete list of all of the defaults settings, see "Defaults Settings" on page 149 .

Setting the Scanned Image File Type

To specify the file type of the scanned image:

Press the (System) button.

Select Defaults Settings, and then press the button.

Select Scan Defaults, and then press the button.

Select File Format, and then press the button.

Select the type, and then press the button.

Available types:

•

PDF (factory default)

•

TIFF

•

JPEG

Setting the Color Mode

You can change the color mode depending on the document type. Selecting black and white or grayscale significantly reduces the file size of the scanned images. An image scanned in color will have a larger file size than the same image scanned in black and white or grayscale.

Press the (System) button.

Select Defaults Settings, and then press the button.

Select Scan Defaults, and then press the button.

Select Color, and then press the button.

Select one of the following options, and then press the button.

•

Black & White: Scans in black and white mode. This is available only when File Format is set to PDF or TIFF.

•

Grayscale: Scans in grayscale mode.

•

Color: Scans in color mode. (factory default)

•

Color(Photo): Scans in color mode. This is suitable for photographic images.

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144

Setting the Scan Resolution

You may want to change the scan resolution depending on the way you plan to use the scanned image. Scan resolution affects both the size and image quality of the scanned image file. The higher the scan resolution, the larger the file size.

To select the scan resolution:

Press the (System) button.

Select Defaults Settings, and then press the button.

Select Scan Defaults, and then press the button.

Select Resolution, and then press the button.

Select one of the following options, and then press the button:

•

200 x 200dpi: Produces the lowest resolution and smallest file size. (factory default)

•

300 x 300dpi: Produces medium resolution and a medium file size.

•

400 x 400dpi: Produces high resolution and a large file size.

•

600 x 600dpi: Produces the highest resolution and largest file size.

Setting the Original Size

To specify the size of the original:

Press the (System) button.

Select Defaults Settings, and then press the button.

Select Scan Defaults, and then press the button.

Select Document Size, and then press the button.

Select a specific paper size to determine the area to be scanned, and then press the button.

The factory default setting is A4.

Automatically Suppressing Background Variations

When scanning documents with a dark background such as newspapers, the printer automatically can detect the background and whiten it when outputting the image.

To turn on/off automatic suppression:

Press the (System) button.

Select Defaults Settings, and then press the button.

Select Scan Defaults, and then press the button.

Select Auto Exposure, and then press the button.

Select either On or Off, and then press the button.The factory default setting is On.

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Scanning

Changing the Scan Settings for an Individual Job

To temporarily change a scan setting when scanning to a computer:

Press the (Scan) button.

Select the Scan to Computer(USB), and then press the button.

Select the desired menu, and then press the button.

Select the desired setting or enter the value using the numeric keypad, and then press the button.

Repeat steps 3 and 4, as needed.

Press the (Start) button to begin the scan.

Scanning

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Keypad

This chapter includes:

• "Understanding the Printer Menus" on page 148

• "Panel Lock Function" on page 170

• "Limiting Access to Copy, Scan and Print from USB Operations" on page 173

• "Setting the Power Saving Timer Option" on page 174

• "Resetting to Factory Defaults" on page 175

• "Using the Numeric Keypad" on page 176

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Understanding the Printer Menus

When you are not an administrator, the access to the Admin Menu menu can be limited. This prevents unauthorized users from using the operator panel to inadvertently change the default menu settings that has been set by the administrator. However, you can use settings for individual print jobs using the print driver. Print settings selected from the print driver have precedence over the default menu settings selected from the operator panel.

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Defaults Settings

Use the Defaults Settings menu to configure the default copy and scan settings of the printer.

Copy Defaults

Use the Copy Defaults menus to configure a variety of copy features.

NOTE:

• Values marked by an asterisk (*) are the factory default menu settings.

• Collated

Purpose:

To sort the copy job.

Values:

Off*

Does not sort the copy job.

Sorts the copy job.

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• Reduce/Enlarge

Purpose:

To set the default copy reduction/enlargement ratio.

Values:

mm series

200%

→A4 (141%)

→B5 (122%)

100%*

→A5 (81%)

→A5 (70%)

50% inch series

200%

Stmt

→Lgl (154%)

Stmt

→Ltr (129%)

100%*

Lgl

→Ltr (78%)

Ldgr

→Ltr (64%)

50%

NOTE:

• You can also use the numeric keypad to input the desired zoom ratio from 25% to 400%, or press the button to enlarge the zoom ratio or press the button to reduce the zoom ratio in 1% intervals.

• This item is available only when N-Up is set to Off or Manual.

• Document Size

Purpose:

To specify the default document size.

Values:

A4 (210 × 297 mm)

A5 (148 × 210 mm)

B5 (182 × 257 mm)

Letter (8.5 × 11")

Executive (7.25 × 10.5")

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150

• Document Type

Purpose:

To select the copy image quality.

Values:

Text

Mixed*

Photo

• Lighten/Darken

Purpose:

To set the default copy density level.

Values:

Suitable for documents with text.

Suitable for documents with both text and photos/gray tones.

Suitable for documents with photos.

Makes the copy lighter than the original. Works well with dark print.

Lighter2

Lighter1

Normal*

Darker1

Darker2

• Sharpness

Purpose:

To set the default sharpness level.

Values:

Works well with standard typed or printed documents.

Makes the copy darker than the original. Works well with light print or faint pencil markings.

Sharpest

Sharper

Normal*

Softer

Softest

Makes the copy sharper than the original.

Does not make the copy sharper or softer than the original.

Makes the copy softer than the original.

• Auto Exposure

Purpose:

To suppress the background of the original to enhance text on the copy.

Values:

Off

On*

Does not suppress the background.

Suppresses the background of the original to enhance text on the copy.

• Gray Balance

Purpose:

To specify the default gray balance level within the range of -2 to +2. The factory default menu setting is 0.

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• N-Up

Purpose:

To print two original pages to fit onto one sheet of paper.

Values:

Off*

Auto

ID Card Copy

Manual

Does not perform N-Up printing.

Automatically reduces the original pages to fit onto one sheet of paper.

Prints the original pages onto one sheet of paper in the original size.

Prints the original pages onto the one sheet of paper in the size specified in Reduce/Enlarge.

• Margin Top/Bottom

Purpose:

To specify the value of the top and bottom margins.

Values:

4 mm*/0.2 inch*

0-50 mm/0.0-2.0 inch

Specify the value in increments of 1 mm/0.1 inch.

• Margin Left/Right

Purpose:

To specify the value of the left and right margins.

Values:

4 mm*/0.2 inch*

0-50 mm/0.0-2.0 inch

Specify the value in increments of 1 mm/0.1 inch.

• Margin Middle

Purpose:

To specify the value of the middle margin.

Values:

0 mm*/0.0 inch*

0-50 mm/0.0-2.0 inch

Specify the value in increments of 1 mm/0.1 inch.

Scan Defaults

Use the Scan Defaults menus to configure a variety of scanner features.

NOTE:

• Values marked by an asterisk (*) are the factory default menu settings.

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152

• File Format

Purpose:

To specify the file format to save the scanned image.

Values:

PDF*

TIFF

JPEG

• Color

Purpose:

To set the color mode.

Values:

Black & White

Grayscale

Color*

Color(Photo)

• Resolution

Purpose:

To specify the default scan resolution.

Values:

Scans in black and white mode. This is available only when File

Format is set to PDF or TIFF.

Scans in grayscale mode.

Scans in color mode.

Scans in color mode. This is suitable for photographic images.

200 × 200dpi*

300 × 300dpi

400 × 400dpi

600 × 600dpi

• Document Size

Purpose:

To specify the default document size.

Values:

A4 (210 × 297 mm)

A5 (148 × 210 mm)

B5 (182 × 257 mm)

Letter (8.5 × 11")

Executive (7.25 × 10.5")

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• Lighten/Darken

Purpose:

To set the default scan density level.

Values:

Lighter2

Lighter1

Normal*

Darker1

Darker2

• Sharpness

Purpose:

To set the default sharpness level.

Values:

Makes the scanned image lighter than the original. Works well with dark print.

Works well with standard typed or printed documents.

Makes the scanned image darker than the original. Works well with light print or faint pencil markings.

Sharpest

Sharper

Normal*

Softer

Softest

Makes the scanned image sharper than the original.

Does not make the scanned image sharper or softer than the original.

Makes the scanned image softer than the original.

• Auto Exposure

Purpose:

To suppress the background of the original to enhance text on the scanned image.

Values:

Off

On*

Does not suppress the background.

Suppresses the background of the original to enhance text on the scanned image.

• Margin Top/Bottom

Purpose:

To specify the value of the top and bottom margins.

Values:

2 mm*/0.1 inch*

0-50 mm/0.0-2.0 inch

Specify the value in increments of 1 mm/0.1 inch.

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• Margin Left/Right

Purpose:

To specify the value of the left and right margins.

Values:

2 mm*/0.1 inch*

0-50 mm/0.0-2.0 inch

Specify the value in increments of 1 mm/0.1 inch.

• Margin Middle

Purpose:

To specify the value of the middle margin.

Values:

0 mm*/0.0 inch*

0-50 mm/0.0-2.0 inch

Specify the value in increments of 1 mm/0.1 inch.

• Image Compression

Purpose:

To specify the image compression level.

Values:

Higher

Normal*

Lower

Sets the image compression level to Higher.

Sets the image compression level to Normal.

Sets the image compression level to Lower.

Print from USB Defaults

• Layout

Purpose:

To automatically enlarge print documents when you print directly from a USB storage device.

Values:

Auto*

Off

Automatically enlarges print documents to fit on the paper.

Does not enlarge print documents.

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Tray Settings

Use the Tray Settings menu to set the paper size and type of paper loaded in the multipurpose feeder (MPF).

NOTE:

• Values marked by an asterisk (*) are the factory default menu settings.

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156

MPF

Purpose:

To specify the paper loaded in the multipurpose feeder (MPF).

Values:

Paper Size A4 - 210x297

A5 - 148x210

B5 - 182x257

Letter - 8.5x11

7.2x10.5"

US Folio - 8.5x13

Legal - 8.5x14

Statement

#10Env - 4.1x9.5

Monarch Env.

Monarch Env. L

C5 Env - 162x229

DL Env - 110x220

DL C

148 x 100mm

148 x 200mm

Env Yougata 2

Env Yougata 2L

Env Yougata 3

Env Yougata 3L

Env Yougata 4

Env Yougata 6

Env Younaga 3

Env Nagagata 3

Env Nagagata 4

Env Kakugata 3

New Custom Size Portrait (Y)

Landscape (X)

297 mm*/11.7 inch*

148 - 355 mm/5.8-

14.0 inches

Specifies the length of the custom size paper.

210 mm*/8.3 inch* Specifies the width

77 - 215 mm/3.0-

8.5 inches of the custom size paper.

Paper Type Plain*

Light Card

Labels

Envelope

Recycled

Postcard

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Using the Operator Panel Menus and Keypad

NOTE:

• For more information on supported paper sizes, see

"Usable Print Media" on page 69

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158

Report/List

Use the Report/List menu to print various types of reports and lists.

NOTE:

• A Password is required to enter the Report/List when Panel Lock Set is set to Enable. In this case, enter the password you specified, and press the button.

System Settings

Purpose:

To print a list of the information such as the printer name, serial number, and print volume.

Panel Settings

Purpose:

To print a detailed list of all the settings on the operator panel menus.

Job History

Purpose:

To print a detailed list of the print, copy, or scan jobs that have been processed. This list contains the last 50 jobs.

Error History

Purpose:

To print a detailed list of paper jams and fatal errors.

Demo Page

Purpose:

To print a test page.

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Using the Operator Panel Menus and Keypad

Admin Menu

Use the Admin Menu menu to configure a variety of printer features.

NOTE:

• A Password is required to enter the Admin Menu when Panel Lock Set is set to Enable. In this case, enter the password you specified, and press the button.

System Settings

Use the System Settings menu to configure a variety of printer features.

NOTE:

• Values marked by an asterisk (*) are the factory default menu settings.

• Power Saving Timer

Purpose:

To specify the time for transition to the Power Saver mode.

Values:

Low Power Timer

1min*

1-30min

Sleep Timer

10min*

6-11min

Specifies the time taken by the printer before it enters the Low

Power mode after it finishes a job.

Specifies the time taken by the printer before it enters the

Sleep mode after it goes into the Low Power mode.

Enter 1 in Low Power Timer to put the printer in the Low Power mode one minute after it finishes a job. This uses less energy, but requires more warm-up time for the printer. Enter 1 if your printer shares an electrical circuit with room lighting and you notice lights flickering.

Select a high value if your printer is in constant use. In most circumstances, this keeps the printer ready to operate with minimum warm-up time. Select a value between 1 and 30 minutes for the Low

Power mode if you want a balance between energy consumption and a shorter warm-up period.

The printer automatically returns to the standby mode from the Power Saver mode when it receives data from the computer. You can also return the printer to the standby mode by pressing any button on the operator panel.

• Auto Reset

Purpose:

To automatically reset the settings for copy or scan to the defaults and return to the standby mode after you do not specify any settings for the specified time.

Values:

45sec*

1min

2min

3min

4min

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160

• Fault Time-Out

Purpose:

To specify the time taken by the printer before it cancels jobs that stop abnormally. The print job is canceled if it times out.

Values:

Off

On* 60sec*

3-300sec

Disables the fault time-out.

Specifies the time taken by the printer before it cancels for jobs that stop abnormally.

• Job Time-Out

Purpose:

To specify the amount of time that the printer waits for data to arrive from the computer. The print job is canceled if it times out.

Values:

Off

On 30sec*

5-300sec

Disables the job time-out.

Specifies the amount of time that the printer waits for data to arrive from the computer.

• Alert Tone

Purpose:

To configure settings for tones emitted by the printer during operation or when a warning message appears.

Values:

Panel Select Tone Off*

Low

Medium

High

Panel Alert Tone Off*

Does not emit a tone when the operator panel input is correct.

Emits a tone at the specified volume when the operator panel input is correct.

Does not emit a tone when the operator panel input is incorrect.

Emits a tone at the specified volume when the operator panel input is incorrect.

Low

Medium

High

Auto Clear Alert Off*

Job Tone

Low

Medium

High

Off

Low

Medium*

High

Does not emit a tone before the printer performs auto clear.

Emits a tone at the specified volume 5 seconds before the printer performs auto clear.

Does not emit a tone when a job is complete.

Emits a tone at the specified volume when a job is complete.

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Alert Tone

All Tones

Off

Low

Medium*

High

Off

Low

Medium

High

Does not emit a tone when a problem occurs.

Emits a tone at the specified volume when a problem occurs.

Disables all the alert tones.

Sets the volume of all the alert tones at once.

• mm/inch

Purpose:

To specify the measurement unit displayed after the numeric value on the operator panel.

Values:

Millimeters (mm)*

Inches (")

Specifies the default measurement unit.

• Auto Job History

Purpose:

To automatically print a job history report after every 20 jobs.

Values:

Off*

Does not automatically print a job history report.

Automatically prints a job history report.

NOTE:

• The Job History report can also be printed using the Report/List menu.

• Low Toner Alert Msg

Purpose:

To specify whether to show the alert message when the toner is low.

Values:

Off

On*

Does not show the alert message when the toner is low.

Shows the alert message when the toner is low.

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162

• Power On Wizard

Purpose:

To perform initial settings for the printer.

Values:

Yes

No*

Performs the initial settings for the printer.

Does not perform the initial settings for the printer.

Maintenance

Use the Maintenance menu to initialize Non-Volatile Memory (NVM), configure the plain paper quality adjustment settings, and configure the security settings.

NOTE:

• Values marked by an asterisk (*) are the factory default menu settings.

F/W Version

Purpose:

To display the version of the controller.

• Adjust BTR

Purpose:

To specify the optimum voltage settings for printing for the transfer roller (BTR). To lower the voltage, set negative values. To increase, set positive values.

The default settings may not give the best output on all paper types. If you see mottles on the print output, try to increase the voltage. If you see white spots on the print output, try to decrease the voltage.

NOTE:

• The print quality changes depending on the values you select for this item.

Values:

Plain

Light Card

Labels

Envelope

Recycled

Postcard

-3 – +3

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Using the Operator Panel Menus and Keypad

• Adjust Fuser

Purpose:

To specify the optimum temperature settings for printing for the fusing unit. To lower the temperature, set negative values. To increase, set positive values.

The default settings may not give the best output on all paper types. When the printed paper has curled, try to lower the temperature. When the toner does not fuse on the paper properly, try to increase the temperature.

NOTE:

• The print quality changes depending on the values you select for this item.

Values:

Plain

Light Card

Labels

Envelope

Recycled

Postcard

-3 – +3

• Density Adjustment

Purpose:

To adjust the print density level within the range of -3 to +3. The factory default menu setting is 0.

• Clean Developer

Purpose:

To rotate the developer motor and stir the toner in the toner cartridge.

Yes

No*

Stirs the toner in a new toner cartridge.

Does not stir the toner in a new toner cartridge.

• Toner Refresh

Purpose:

To use up a toner cartridge when you need to replace it before the end of its life, or to stir the toner in a new toner cartridge.

Black Yes

No*

Cleans the toner in the toner cartridge.

Does not clean the toner in the toner cartridge.

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164

• BTR Refresh

Purpose:

Specify whether to execute counter measures for curling/separating discharge of the paper.

Values:

Yes

No*

Automatically executes counter measures for curling/separating discharge of the paper.

Does not automatically execute counter measures for curling/separating discharge of the paper.

• Initialize NVM

Purpose:

To initialize NVM for system parameters. After executing this function and rebooting the printer, the menu parameters or data are reset to their factory default values.

Values:

System Section Yes

No*

Initializes the system parameters.

Does not initialize the system parameters.

• Non-Genuine Mode

Purpose:

To use toner cartridge of another manufacturer.

NOTE:

• Using non-genuine toner cartridges may make some printer features unusable, reduce print quality and decrease the reliability of your printer. Fuji Xerox recommends only new Fuji Xerox brand toner cartridges for your printer. Fuji Xerox does not provide warranty coverage for problems caused by using accessories, parts, or components not supplied by Fuji Xerox.

• Before you use toner cartridge of another manufacturer, be sure to restart the printer.

Values:

Toner Off*

Does not use toner cartridge of another manufacturer.

Uses toner cartridge of another manufacturer.

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• Adjust Altitude

Purpose:

To specify the altitude of the location where the printer is installed.

The discharge phenomenon for charging the photo conductor varies with barometric pressure.

Adjustments are performed by specifying the altitude of the location where the printer is being used.

NOTE:

• An incorrect altitude adjustment setting leads to poor printing quality, incorrect indication of remaining toner.

Values:

0m*

1000m

2000m

3000m

Specifies the altitude of the location where the printer is installed.

Secure Settings

Use the Secure Settings menu to set a password to limit access to the menus. This prevents items from being changed accidentally.

NOTE:

• Values marked by an asterisk (*) are the factory default menu settings.

• Panel Lock

Purpose:

To restrict access to Admin Menu and Report/List with a password.

See also:

• "Panel Lock Function" on page 170

NOTE:

• You can select Disable for Panel Lock Set when all items under Service Lock are set to Unlocked.

Values:

Panel Lock Set

Change

Password

Disable*

Enable

0000*-9999

Does not restrict access to Admin Menu with a password.

Restricts access to Admin Menu with a password.

Sets or changes the password required to access Admin

Menu.

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166

• Service Lock

Purpose:

To specify whether to enable each of the printer services or to require a password to use the services, and to set or change the password.

NOTE:

• You can access to the items under Service Lock only when Panel Lock Set is set to Enable.

Values:

Copy

Scan

Print from USB

Change

Password

Unlocked

Locked

Enables the Copy service.

Disables the Copy service.

Password Locked Enables the Copy service with a black and white mode, but requires a password.

Unlocked

Locked

Enables the Scan service.

Disables the Scan service.

Password Locked Enables the Scan service, but requires a password.

Unlocked

Enables the Print from USB service.

Locked

0000*-9999

Disables the Print from USB service.

Password Locked Enables the Print from USB service with a black and white mode, but requires a password.

Sets or changes the password required to use the Copy, Scan, and Print from USB services.

USB Settings

Use the USB Settings menu to change printer settings affecting a USB port.

NOTE:

• Values marked by an asterisk (*) are the factory default menu settings.

• Port Status

Purpose:

To enable or disable the USB interface. The change becomes effective after the printer is turned off and then on.

Values:

Disable

Enable*

Disables the USB interface.

Enables the USB interface.

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Panel Language

NOTE:

• Value marked by an asterisk (*) is the factory default menu settings.

Purpose:

To specify the language to be used on the operator panel.

See also:

• "Adjusting the Language" on page 110

Values:

English*

Traditional Chinese

Simplified Chinese

Korean

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168

Meter Readings

Purpose:

Displays the number of processed print jobs on the printer console.

Values:

Meter 1

Meter 2

Meter 3

Meter 4

Does not work.

Displays the total number of monochrome prints.

Does not work.

Displays the total number of monochrome prints.

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Panel Lock Function

This feature prevents unauthorized users from changing settings made by the administrator. However, you can select settings for individual print jobs using the print driver.

This section includes:

• "Enabling the Panel Lock" on page 171

• "Disabling the Panel Lock" on page 172

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170

Enabling the Panel Lock

Press the (System) button.

Select Admin Menu, and then press the button.

Select Secure Settings, and then press the button.

Select Panel Lock, and then press the button.

Select Panel Lock Set, and then press the button.

Select Enable, and then press the button.

As necessary, select Change Password, and change the password using the numeric keypad.

Then, press the button.

NOTE:

• The factory-default password is 0000.

NOTE:

• The procedure described below allows you to reset the password.

Turn off the printer. Then, while holding the (System) button, turn on the printer.

• If you change the password while Panel Lock is Enable, perform steps 1 to 4. Select Change Password, and then press the button. Enter the new password, and then press the button. This will change the password.

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Disabling the Panel Lock

NOTE:

• You can select Disable for Panel Lock Set when all items under Service Lock are set to Unlocked.

Press the (System) button.

Select Admin Menu, and then press the button.

Enter the password, and then press the button.

Select Secure Settings, and then press the button.

Select Panel Lock, and then press the button.

Select Panel Lock Set, and then press the button.

Select Disable, and then press the button.

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172

Limiting Access to Copy, Scan and Print from USB

Operations

Enabling the Copy Lock, Scan Lock and Print from USB Lock options limits access to copy, scan and print from USB operations by requiring a password to be entered before copying, scanning, or printing.

Taking Copy Lock as an example, the following procedure explains how to enable or disable the option. Use the same procedure to enable or disable Scan Lock or Print from USB Lock.

Press the (System) button.

Select Admin Menu, and then press the button.

Select Secure Settings, and then press the button.

Select Panel Lock, and then press the button twice.

Select Panel Lock Set, and then press the button.

Select Enable, and then press the button.

As necessary, select Change Password, and change the password using the numeric keypad.

Then, press the button.

NOTE:

• The factory-default password is 0000.

Press the (Back) button.

Select Service Lock, and then press the button.

Select Copy, and then press the button.

Select one of the following option, and then press the button.

•

Unlocked

•

Locked

•

Password Locked

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Setting the Power Saving Timer Option

You can set the power saving timer for the printer. The printer switches to the Power Saver mode after the specified time.

Press the (System) button.

Select Admin Menu, and then press the button.

Select System Settings, and then press the button.

Select Power Saving Timer, and then press the button.

Select Low Power Timer or Sleep Timer, and then press the button.

Press the or button or enter the desired value using the numeric keypad, and then press

You can select from 1-30 minutes for Low Power Timer or 6-11 minutes for Sleep Timer.

To return to the previous screen, press the (Back) button.

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174

Resetting to Factory Defaults

After executing Initialize NVM and rebooting the printer, the menu parameters or data are reset to their factory default values.

Press the (System) button.

Select Admin Menu, and then press the button.

Select Maintenance, and then press the button.

Select Initialize NVM, and then press the button.

Select System Section, and then press the button.

Select Yes, and then press the button.

The printer restarts automatically to apply the settings, and then initial settings start.

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Using the Numeric Keypad

As you perform various tasks, you may need to enter numbers. For example, when you enter the password, you enter four-digit number.

GHI

PQRS

ABC

JKL

TUV

WXYZ

DEF

MNO

0 C

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176

Changing Numbers

If an incorrect number is entered, press the C (Clear) button to delete the last digit. Then enter the correct number.

177

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178

Troubleshooting

This chapter includes:

• "Basic Printer Problems" on page 190

• "Display Problems" on page 191

• "Printing Problems" on page 192

• "Print Quality Problems" on page 194

• "Copy Quality Problems" on page 208

• "Scanning Problems" on page 209

• "Scan Driver/Printer Utility Problems" on page 210

• "Other Problems" on page 211

• "Understanding Printer Messages" on page 212

• "Contacting Service" on page 216

• "Getting Help" on page 217

• "Non-Genuine Mode" on page 221

179

Troubleshooting

Clearing Jams

This section includes:

• "Avoiding Jams" on page 181

• "Identifying the Location of Paper Jams" on page 182

• "Clearing Paper Jams From the Front of the Printer" on page 183

• "Clearing Paper Jams From the Back of the Printer" on page 184

• "Clearing Paper Jams From the Center Output Tray" on page 186

• "Jam Problems" on page 189

Careful selection of appropriate print media and proper loading allow you to avoid most jams.

See also:

• "Supported Print Media" on page 68

NOTE:

• Before buying large quantities of any print media, it is recommended that you try a sample first.

Troubleshooting

180

Avoiding Jams

• Use only recommended print media.

•

See "Loading Print Media in the Multipurpose Feeder (MPF)" on page 74 and

"Loading Print

Media in the Priority Sheet Inserter (PSI)" on page 82 to load print media properly.

• Do not overload the print media sources. Ensure that the stacked print media height does not exceed the marks indicated on the paper width guides.

• Do not load wrinkled, creased, damp, or curled print media.

• Flex, fan, and straighten print media before you load it. If a jam occurs with print media, try feeding one sheet at a time through the multipurpose feeder (MPF) or the PSI.

• Do not use print media that you have cut or trimmed.

• Do not mix print media sizes, weights, or types in the same print media source.

• Ensure that the recommended print side is face up when you insert the print media.

• Keep print media stored in an acceptable environment.

• Do not remove the paper cover during a print job.

• Ensure that all cables that connect to the printer are correctly attached.

• Overtightening the guides may cause jams.

See also:

• "Supported Print Media" on page 68

• "Print Media Storage Guidelines" on page 67

181

Troubleshooting

Identifying the Location of Paper Jams

CAUTION:

• Do not attempt to remove a paper jammed deeply inside the product, particularly a paper wrapped around a Fusing Unit or a heat roller. Otherwise, it may cause injuries or burns. Switch off the product promptly and contact your local Fuji Xerox representative.

IMPORTANT:

• Do not attempt to clear any jams using tools or instruments. This may permanently damage the printer.

The following illustration shows where paper jams may occur along the print media path.

1 Center Output Tray

2 Transfer Belt

3 Levers

4 Rear Cover

5 Front Cover

6 Multipurpose Feeder (MPF)

7 Priority Sheet Inserter (PSI)

Troubleshooting

182

Clearing Paper Jams From the Front of the Printer

NOTE:

• To resolve the error displayed on the LCD panel, you must clear all print media from the print media path.

Remove the paper cover.

Remove any paper jammed from the front of the printer.

Replace the paper cover in the printer.

To restore the printer, press the button according to the instructions of the Printer Status window.

IMPORTANT:

• Do not use excessive force on the paper cover. Doing so could damage it or the inside of the printer.

183

Troubleshooting

Clearing Paper Jams From the Back of the Printer

IMPORTANT:

• To prevent electric shock, always turn off the printer and disconnect the power cord from the grounded outlet before performing maintenance.

• To avoid burns, do not clear paper jams immediately after printing. The fusing unit becomes extremely hot during use.

NOTE:

• To resolve the error displayed on the LCD panel, you must clear all print media from the print media path.

Push the rear cover handle and open the rear cover.

Lift up the levers.

Remove any paper jammed from the back of the printer.

Troubleshooting

184

Lower the levers to their original position.

Close the rear cover.

185

Troubleshooting

Clearing Paper Jams From the Center Output Tray

IMPORTANT:

• To prevent electric shock, always turn off the printer and disconnect the power cord from the grounded outlet before performing maintenance.

• To avoid burns, do not clear paper jams immediately after printing. The fusing unit becomes extremely hot during use.

NOTE:

• To resolve the error displayed on the LCD panel, you must clear all print media from the print media path.

Push the rear cover handle and open the rear cover.

Lift up the levers.

Remove any paper jammed from the back of the printer. If no paper is found in the paper path, face the front of the printer and check the center output tray.

Troubleshooting

186

Lift and open the scanner.

Remove any paper jammed out of the center output tray.

Lower and close the scanner.

Lower the levers to their original position.

187

Troubleshooting

Close the rear cover.

Troubleshooting

188

Jam Problems

This section includes:

• "Misfeed jam" on page 189

• "Multi-feed jam" on page 189

Misfeed jam

Problem

Print media misfeeds occur.

Action

Remove the paper from the PSI, and then ensure that the paper is inserted properly in the multipurpose feeder (MPF).

Depending on the print media you use, take any of the following actions:

• For thick paper, use the one that is 163 gsm or less.

• For postcard, the one up to 190 gsm is available.

• For thin paper, use the one that is 60 gsm or more.

• For the envelope, ensure that it is properly loaded in the multipurpose feeder (MPF) as instructed in

"Loading Envelope in the Multipurpose Feeder (MPF)" on page 77

If the envelope is deformed, correct it or use another envelope.

If performing manual duplex printing, ensure that the print media is not curled.

Fan the print media.

If the print media is damp, turn over the print media.

If the problem continues, use print media that is not damp.

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

Multi-feed jam

Problem Action

Print media multiple feeds occur.

Remove the paper from the PSI, and then ensure that the paper is inserted properly in the multipurpose feeder (MPF).

If the print media is damp, use print media that is not damp.

Fan the print media.

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

189

Troubleshooting

Basic Printer Problems

Some printer problems can be easy to resolve. If a problem occurs with your printer, check each of the followings:

• The power cord is connected to the printer, and to a properly grounded electrical outlet.

• The printer is turned on.

• The electrical outlet is not turned off at any switch or breaker.

• Other electrical equipment plugged into the outlet is working.

If you have checked all of the above and still have a problem, turn off the printer, wait for 10 seconds, and then turn on the printer. This often fixes the problem.

Troubleshooting

190

Display Problems

Problem

After the printer is turned on, the display on the LCD panel is blank, keeps showing the Fuji

Xerox logo, or the back light is not lit.

Menu settings changed from the operator panel have no effect.

Action

Turn off the printer, wait for 10 seconds, and turn on the printer. Self

Test Message appears on the LCD panel. When the test is completed, Select Function is displayed.

Settings in the software program, the print driver, or the printer utilities have precedence over the settings made on the operator panel.

Change the menu settings from the print driver, the printer utilities, or the software program instead of the operator panel.

191

Troubleshooting

Printing Problems

Problem

Printer stops during print job.

Job did not print or incorrect characters printed.

Print media misfeeds or multiple feeds occur.

The envelope is creased after printing.

Action

Check if the message appears on the LCD panel or the Printer

Setting Utility. If the "Cooling Down Wait a few minutes" message

appears, the printer is cooling down because the printer temperature is too high. Please wait a few minutes.

After the printer cools down, the printing will restart.

Ensure that Select Function appears on the LCD panel before you send a job to print.

Ensure that print media is loaded in the printer.

Verify that you are using the correct print driver.

Ensure that you are using the correct USB cable and that it is securely connected to the printer.

Verify that the correct print media size is selected.

If you are using a print spooler, verify that the spooler has not stalled.

Ensure that the print media you are using meets the specifications for

your printer.

See also:

• "Loading Print Media" on page 71

Fan the print media before loading it.

Ensure that the print media is loaded correctly.

Ensure that the paper width guides and length guide are adjusted correctly.

Ensure that the paper cover is securely inserted.

Do not overfill the print media sources.

Do not force print media into the PSI or the multipurpose feeder

(MPF) when you load it. Otherwise, it may skew or buckle.

Ensure that the print media is not curled.

Load the recommended print side correctly for the type of print media

you are using.

See also:

Turn the print media over or around and try printing again to see if feeding improves.

Do not mix print media types.

Do not mix reams of print media.

Remove the top and bottom curled sheets of a ream before loading the print media.

Load a print media source only when it is empty.

Ensure that the envelope is loaded as instructed in

"Loading

Envelope in the Multipurpose Feeder (MPF)" on page 77

"Loading

Envelope in the Priority Sheet Inserter (PSI)" on page 83

Page breaks in unexpected places.

Increase the value for Fault Time-Out in the System Settings menu that is on the Printer Maintenance tab in the Printer Setting Utility.

Troubleshooting

192

Problem

Print media does not stack neatly in the center output tray.

Action

Turn the print media stack over in the PSI and multipurpose feeder

(MPF).

Printer does not duplex pages.

Select Flip on Short Edge or Flip on Long Edge from the Duplex menu on the Paper/Output tab in the print driver.

193

Troubleshooting

Print Quality Problems

This section includes:

• "The Output Is Too Light" on page 195

• "Toner Smears or Print Comes Off/Stain on Back Side" on page 196

• "Random Spots/Blurred Images" on page 197

• "The Entire Output Is Blank" on page 198

• "Streaks Appear on the Output" on page 199

• "Mottle" on page 200

• "Ghosting" on page 201

• "Fog" on page 202

• "Bead-Carry-Out (BCO)" on page 203

• "Auger Mark" on page 204

• "Wrinkled/Stained Paper" on page 205

• "The Top Margin Is Incorrect" on page 206

• "Protrudent/Bumpy Paper" on page 207

NOTE:

• In this section, some procedures that use the Printer Setting Utility can also be performed using the operator panel.

Troubleshooting

194

The Output Is Too Light

Problem

The output is too light.

Action

The toner cartridge may be low or need to be replaced. Confirm the amount of toner in the toner cartridge.

Check the Estimated Toner Level on the Consumables tab in the

Printer Status window.

Replace the toner cartridge as necessary.

Verify that the print media is dry and the correct print media is used.

If not, use the print media recommended for the printer.

See also:

Try changing the Paper Type setting in the print driver.

On the Paper/Output tab in Printing Preferences of the print driver, change the Paper Type setting.

Disable Toner Saving Mode in the print driver.

On the Graphics tab in Printing Preferences of the print driver, ensure that the Toner Saving Mode check box is not selected.

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

195

Troubleshooting

Toner Smears or Print Comes Off/Stain on Back Side

Problem

Toner smears or print comes off.

The output has stain on the back side.

Action

The print media surface may be uneven. Try changing the Paper

Type setting in the print driver. For example, change the Plain to

Lightweight Cardstock.

On the Paper/Output tab in Printing Preferences of the print driver, change the Paper Type setting.

Verify that the correct print media is being used.

If not, use the print media recommended for the printer.

See also:

Adjust the temperature of the fusing unit.

Launch the Printer Setting Utility, and click Adjust Fuser on the

Printer Maintenance tab.

Adjust the fixing temperature by turning up the value for your printing media.

Click Apply New Settings button.

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

Troubleshooting

196

Random Spots/Blurred Images

Problem

The printed result has random spots or is blurred.

Action

Ensure that the toner cartridge is installed correctly.

If you use a non-genuine brand toner cartridge, install a genuine brand toner cartridge.

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

197

Troubleshooting

The Entire Output Is Blank

If this trouble happens, contact the Fuji Xerox local representative office or an authorised dealer.

Troubleshooting

198

Streaks Appear on the Output

If this trouble happens, contact the Fuji Xerox local representative office or an authorised dealer.

199

Troubleshooting

Mottle

Problem

The printed result has mottled appearance.

Action

Adjust the transfer bias.

Launch the Printer Setting Utility, click Adjust BTR on the Printer

Maintenance tab.

Adjust the setting for the type of print media being used.

Click Apply New Settings button.

If you use non-recommended print media, use the print media recommended for the printer.

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

Troubleshooting

200

Ghosting

Problem Action

The printed result has ghosting.

Adjust the transfer bias.

Launch the Printer Setting Utility, and click Chart Print on the

Diagnosis tab.

Click the Ghost Configuration Chart button.

The Ghost Configuration Chart is printed.

Launch the Printer Setting Utility, and click BTR Refresh Mode on the Printer Maintenance tab.

Select the check box next to On, and then click Apply New

Settings button.

Click Chart Print on the Diagnosis tab.

Click the Ghost Configuration Chart button.

The Ghost Configuration Chart is printed.

The print media surface may be uneven. Try changing the Paper

Type setting in the print driver. For example, change the Plain to

Lightweight Cardstock.

On the Paper/Output tab in Printing Preferences of the print driver, change the Paper Type setting.

Adjust the temperature of the fusing unit.

Launch the Printer Setting Utility, and click Adjust Fuser on the

Printer Maintenance tab.

Adjust the fixing temperature by turning up the value for your printing media.

Click Apply New Settings button.

If you use non-recommended print media, use the print media recommended for the printer.

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

201

Troubleshooting

Fog

Problem

The printed result is foggy.

Action

When the whole is printed light, contact the Fuji Xerox local representative office or an authorised dealer.

When the printed page is partly light, start Clean Developer.

Launch the Printer Setting Utility, and click Clean Developer on the Diagnosis tab.

Click the Start button.

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

Troubleshooting

202

Bead-Carry-Out (BCO)

Problem

Bead-Carry-Out (BCO) is happening.

Action

If the printer is installed in a high altitude location, set the altitude of the location.

Launch the Printer Setting Utility, and click Adjust Altitude on the

Printer Maintenance tab.

Select the value close to the altitude of the location where the printer is installed.

Click Apply New Settings button.

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

203

Troubleshooting

Auger Mark

Problem

The printed result has auger mark.

Action

The toner cartridge may be low or need to be replaced. Confirm the amount of toner in the toner cartridge.

Check the Estimated Toner Level on the Consumables tab in the

Printer Status window.

Replace the toner cartridge as necessary.

Start Clean Developer.

Launch the Printer Setting Utility, and click Clean Developer on the Diagnosis tab.

Click the Start button.

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

Troubleshooting

204

Wrinkled/Stained Paper

Problem

The output is wrinkled.

The output is stained.

Action

Verify that the correct print media is being used.

If not, use the print media recommended for the printer.

See also:

• "Cleaning the Scanner" on page 227

If you use the envelope, check whether the crease is within 30 mm of the four edges of the envelope.

If the crease is within 30 mm of the four edges of the envelope, this is considered normal. Your printer is not at fault.

If not, take the following actions:

• If the envelope is Com-10 envelope, which is 220 mm or longer and has a flap on the long edge, load it not in the PSI, but in the multipurpose feeder (MPF).

• If the envelope is Com-10 envelope, which is 220 mm or longer and has a flap on the long edge, load it being rotated 180 degree.

• If the envelope is Com-10 envelope, which is 220 mm or longer and has a flap on the long edge, use a different size envelope.

• If the envelope is C5, which is 220 mm or longer and has a flap on the short edge, load it in the multipurpose feeder (MPF) with the flap open and facing up.

• If the envelope is Monarch or DL, which is shorter than 220 mm, load it long edge feed in the multipurpose feeder (MPF) with the flap open and facing up.

If the problem continues, use a different size envelope.

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

205

Troubleshooting

The Top Margin Is Incorrect

Problem

The top margin is incorrect.

Action

Ensure that the margins are set correctly on the application being used.

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

Troubleshooting

206

Protrudent/Bumpy Paper

Problem

Printed surface got protrudent/bumpy.

Action

Clean up the fusing unit.

Load one sheet of paper on the multipurpose feeder (MPF), and then print a solid image all over paper.

Load the printed sheet with the side to be printed on facing down, and then print a blank sheet of paper.

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

207

Troubleshooting

Copy Quality Problems

Problem

There are spots in copies taken from the document glass.

Action

There is debris on the document glass. When scanning, the debris creates a spot on the image.

Clean the document glass with a lint-free cloth.

The reverse side of the original is showing on the copy.

Light colors are washed out or white on the copy.

Image is too light or dark.

See also:

On the Copy menu, enable Auto Exposure.

For information on turning Auto Exposure on and off, see

"Auto

Exposure" on page 127

On the Copy menu, disable Auto Exposure.

For information on turning Auto Exposure on and off, see

"Auto

Exposure" on page 127

Use the Lighten/Darken option on the Copy menu.

For information on making the image lighter or darker, see

"Lighten/Darken" on page 125 .

NOTE:

• If the problem continues even though you have taken suggested actions described above, contact the Fuji

Xerox local representative office or an authorised dealer.

Troubleshooting

208

Scanning Problems

NOTE:

• This section explains the procedure using Microsoft

Windows

XP as an example.

Problem

The scanner does not work.

The printer scans very slowly.

A smear appears at the same location on the output when scanned using the document glass.

Images are skewed.

Cannot scan using WIA on a

Windows Server

2003 computer.

Cannot scan using TWAIN or

WIA on a Windows Server 2008 or Windows Server 2008 R2 computer.

Action

Ensure that you place the document to be scanned face down on the document glass.

There may not be enough available memory to hold the document you want to scan. Try the Preview function to see if that works. Try lowering the scan resolution rate.

Check that the USB cable is connected properly.

Ensure that the USB cable is not defective. Switch the cable with a known good cable. If necessary, replace the cable.

Check that the scanner is configured correctly. Check the application you want to use to make certain that the scanner job is being sent to the correct port.

Communication speed becomes slow in scan mode because of the large amount of memory required to analyze and reproduce the scanned image.

Scanning images at a high resolution takes more time than scanning at a low resolution.

Clean the document glass.

See also:

• "Cleaning the Scanner" on page 227

Ensure that the document is placed straight on the document glass.

Enable WIA on the computer.

To enable WIA:

Click Start, point to Administrative Tools, and then click

Services.

Right-click Windows Image Acquisition (WIA), and then click

Properties to ensure that the Startup type is set to Manual or

Automatic.

Click OK.

Right-click Windows Image Acquisition (WIA), and then click

Start.

Install the Desktop Experience feature on the computer.

To install Desktop Experience:

Click Start, point to Administrative Tools, and then click Server

Manager.

Under Features Summary, click Add Features.

Select the Desktop Experience check box.

If a window appears, follow the on-screen instructions.

Click Next, and then click Install.

Restart the computer.

209

Troubleshooting

Scan Driver/Printer Utility Problems

Problem

The TWAIN driver cannot connect to the printer.

Action

Ensure that your computer and the printer is properly connected with the USB cable.

Check whether the printer is turned on. If the printer is turned on, reboot it by turning the power switch off and then on again.

If a scan application is running, close the application once, restart the application, and then try scanning again.

Install the scan driver. If the driver is installed, uninstall it and then reinstall it.

The scan driver has not been registered on your computer and cannot be accessed from the

Express Scan Manager.

Failed to scan your document on the printer via the Express Scan

Manager.

Failed to create an image file via the Express Scan Manager.

Failed to initialize the Express

Scan Manager.

Failed to execute the Express

Scan Manager.

An unexpected error occurred on the Express Scan Manager.

Ensure that your computer and the printer is properly connected with the USB cable.

Check whether the printer is turned on. If the printer is turned on, reboot it by turning the power switch off and then on again.

If a scan application is running, close the application once, restart the application, and then try scanning again.

Ensure that there is sufficient space in your hard disk.

Uninstall the Express Scan Manager on your computer and then reinstall it.

Troubleshooting

210

Understanding Printer Messages

The printer LCD panel displays messages describing the current state of the printer and indicates possible printer problems you must resolve. This section describes messages, their meanings, and how to clear the messages.

IMPORTANT:

• When an error code is displayed, the print data remaining on the printer and the information accumulated in the memory of the printer are not secured.

Error-Code

007-371

What You Can Do

Turn off the printer, and then on. If this does not solve the problem, contact the Fuji

Xerox local representative office or an authorised dealer.

See also:

Reinstall the specified toner cartridge.

Turn off the printer, and then on. If this does not solve the problem, contact the Fuji

Xerox local representative office or an authorised dealer.

See also:

Press the button to cancel the current print job.

Press the button. Contact the Fuji Xerox local representative office or an authorised dealer if this message appears repeatedly.

See also:

Press the button to clear the message.

016-791

016-795

016-797

016-920

016-930

016-931

Press the button. Execute the operation again according to the operation procedure.

Press the button. Remove the USB device and check if the USB device is appropriate to the printer.

Press the button. Remove the USB hub. The USB hub is not supported.

Troubleshooting

212

026-720

026-721

026-722

026-723

026-750

026-751

026-752

041-340

042-358

061-370

062-321

062-790

075-100

Error-Code

016-981

017-970

017-980

017-981

017-988

018-338

024-340

What You Can Do

Press the button to cancel the current print job.

Press the button. Retry scanning by lowering the resolution setting or changing the file format of the scanned image.

Press the button to clear the message.

024-958

024-963

Turn off the printer, and then on. If this does not solve the problem, contact the Fuji

Xerox local representative office or an authorised dealer.

See also:

• "Loading Print Media in the Priority Sheet Inserter (PSI)" on page 82

Load the specified paper.

Load the appropriate paper.

• "Loading Print Media in the Priority Sheet Inserter (PSI)" on page 82

Press the button to clear the message.

075-921

077-100

077-104

Turn off the printer, and then on. If this does not solve the problem, contact the Fuji

Xerox local representative office or an authorised dealer.

See also:

Press the button.

Check and clear the paper path, load the specified paper, and then press the button.

Load paper for the second side (odd) pages, and press the button.

Check and clear the paper path.

See also:

213

Troubleshooting

077-108

077-109

077-304

077-900

091-402

092-651

092-661

093-423

093-424

093-425

093-426

093-919

093-920

093-921

093-922

093-926

093-930

093-931

093-932

093-933

093-960

093-961

093-962

093-970

093-971

093-972

093-973

Error-Code

077-106

077-901

What You Can Do

Check and clear the paper path.

See also:

Close the rear cover.

Check and clear the paper path.

See also:

Turn off the printer, and then on. If this does not solve the problem, contact the Fuji

Xerox local representative office or an authorised dealer.

See also:

Replace the specified toner cartridge soon. Order a new one from

http://www.fujixeroxprinters.com/.

Reinstall or replace the specified toner cartridge.

Replace the specified toner cartridge with the supported one. Order a new one from

http://www.fujixeroxprinters.com/.

Remove the specified toner cartridge and install a new one. If you do not replace the toner cartridge, print quality problems may occur. Order a new one from

http://www.fujixeroxprinters.com/.

Replace the specified toner cartridge with the supported one. Order a new one from

http://www.fujixeroxprinters.com/.

Reinstall the specified toner cartridge.

Troubleshooting

214

Error-Code

117-331

117-332

117-333

117-334

117-340

117-342

117-343

117-344

117-349

117-350

117-351

117-366

124-333

134-211

191-310

193-700

What You Can Do

Turn off the printer, and then on. If this does not solve the problem, contact the Fuji

Xerox local representative office or an authorised dealer.

See also:

Turn off the printer, and then on. If this does not solve the problem, contact the Fuji

Xerox local representative office or an authorised dealer.

See also:

• "LCD Panel Messages" on page 218

This message indicates the printer is in the Non-Genuine Mode.

215

Troubleshooting

Contacting Service

When you call for printer service, be prepared to describe the problem you are experiencing or the error message on the LCD panel.

You need to know the model of your printer and serial number. See the label on the rear cover of your printer.

Troubleshooting

216

Getting Help

This section includes:

• "SimpleMonitor Alerts" on page 219

• "Obtaining the Product Information" on page 220

Fuji Xerox provides several automatic diagnostic tools to help you produce and maintain print quality.

217

Troubleshooting

LCD Panel Messages

The LCD panel provides you with information and troubleshooting help. When an error or warning condition occurs, the LCD panel displays a message informing you of the problem.

Troubleshooting

218

SimpleMonitor Alerts

The SimpleMonitor is a tool that is included on the Software Pack CD-ROM. It automatically checks the printer status when you send a print job. If the printer is unable to print your job, the SimpleMonitor automatically displays an alert on your computer screen to let you know that the printer needs attention.

219

Troubleshooting

Obtaining the Product Information

Obtaining the Latest Print Driver

The latest print driver can be obtained by downloading it from our web site.

NOTE:

• The communication fee shall be borne by users.

• This section explains the procedure using Windows XP as an example.

In your print driver's Properties dialog box, click the Configuration tab and then click About.

Click Fuji Xerox Printer Homepage.

Your web browser launches and our web site is displayed.

Follow the instructions on the web site and download an appropriate print driver.

NOTE:

• The URL of the driver download service page is as follows: http://www.fujixeroxprinters.com/

• For the latest information about the print driver features, refer to the online Help provided for the print driver.

Updating the Printer's Firmware

Our web site also provides a tool that allows you to update the printer's firmware (software embedded within the printer) from your computer.

The latest firmware and updating tool can be downloaded from the following URL.

Follow the instructions on the web site and download the correct firmware update.

http://www.fujixeroxprinters.com/

NOTE:

• The communication fee shall be borne by users.

Troubleshooting

220

Non-Genuine Mode

When toner within a toner cartridge is empty, the Replace the toner cartridge message appears.

When you want to use the printer in Non-Genuine Mode, enable the Non-Genuine Mode and replace the toner cartridge.

IMPORTANT:

• If you use the printer in the Non-Genuine Mode, the performance of the printer may not be at its optimum. And any problems that may arise from the use of the Non-Genuine Mode are not covered by our quality guarantee.

The continuous use of the Non-Genuine Mode can also cause the printer to break down, and any repair charges for such break down will be incurred by users.

NOTE:

• To disable the Non-Genuine Mode, select Off for Non-Genuine Mode on the LCD panel or deselect the check box next to On on the Non-Genuine Mode page on the Printer Maintenance tab in the Printer Setting

Utility.

This section includes:

• "The Operator Panel" on page 222

• "The Printer Setting Utility" on page 223

221

Troubleshooting

The Operator Panel

NOTE:

• Before starting the operation described below, confirm that Select Function is displayed on the LCD panel.

Press the (System) button.

Select Admin Menu, and then press the button.

Select Maintenance, and then press the button.

Select Non-Genuine Mode, and then press the button.

Select Toner, and then press the button.

Select On, and then press the button.

To return to the previous screen, press the (Back) button.

Troubleshooting

222

The Printer Setting Utility

The following procedure uses Windows XP as an example.

Click start → All Programs → Fuji Xerox → Fuji Xerox Printer Software for Asia-Pacific →

DocuPrint M205 b → Printer Setting Utility.

NOTE:

• The window to select a printer appears in this step, when multiple print drivers are installed on your computer. In this case, click the name of the desired printer listed in Printer Name.

The Printer Setting Utility appears.

Click the Printer Maintenance tab.

Select Non-Genuine Mode from the list at the left side of the page.

The Non-Genuine Mode page is displayed.

Select the check box next to On, and then click the Apply New Settings button.

223

Troubleshooting

224

Maintenance

This chapter includes:

• "Cleaning the Printer" on page 226

• "Replacing the Toner Cartridge" on page 229

• "Ordering Supplies" on page 235

• "Storing Consumables" on page 239

• "Managing the Printer" on page 240

• "Conserving Supplies" on page 242

• "Checking Page Counts" on page 243

• "Moving the Printer" on page 244

225

Maintenance

Cleaning the Printer

This section describes how to clean the printer to maintain it in good condition and print clean printouts all the time.

WARNING:

• When cleaning this product, use the designated cleaning materials exclusive to it. Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners, or it may catch fire and cause explosion.

CAUTION:

• When cleaning this product, always switch off and unplug it. Access to a live machine interior may cause electric shock.

This section includes:

• "Cleaning the Scanner" on page 227

Maintenance

226

Cleaning the Scanner

Keep the scanner clean to ensure the best possible copies. Clean the scanner at the start of each day and during the day, as needed.

Slightly dampen a soft lint-free cloth or paper towel with water.

Open the document cover.

Wipe the surface of the document glass until it is clean and dry.

1 White Document Cover

2 Document Glass

Wipe the underside of the white document cover until it is clean and dry.

Close the document cover.

227

Maintenance

228

Replacing the Toner Cartridge

Fuji Xerox toner cartridges are available only through Fuji Xerox. To order by phone, see

"Online

Services" on page 249 .

It is recommended that you use a Fuji Xerox toner cartridge for your printer. Fuji Xerox does not provide warranty coverage for problems caused by using accessories, parts, or components not supplied by Fuji Xerox.

WARNING:

• Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills.

It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative.

• Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion.

If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.

CAUTION:

• Keep toner cartridges out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately.

• When replacing toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

• If toner spills onto your skin or clothing, wash it off with soap and water.

If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until irritation is gone. Consult a physician if necessary.

If you inhale toner particles, move to a fresh air location and rinse your mouth with water.

If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water and consult a physician immediately.

IMPORTANT:

• Do not shake the used toner cartridge to avoid spilling of the toner.

This section includes:

• "Overview" on page 230

• "Removing the Toner Cartridge" on page 231

• "Installing a Toner Cartridge" on page 233

229

Maintenance

Overview

The printer has one color toner cartridge: black (K).

When the toner cartridge reaches its usable life-span, the following messages appear on the LCD panel.

Message

Printer Toner

Cartridge is Close to Life

Replace the toner cartridge

093-933

Or check that the cartridge is correctly set

Remaining Page Yield

Approx. 200 pages

—

Printer Status and Action

The toner cartridge has become low. Prepare a new one.

The toner cartridge has become empty. Replace the old toner cartridge with a new one.

This warning appears only when Fuji Xerox toner cartridge is used (Non-Genuine Mode is set to off at the

Printer Setting Utility).

When a high capacity toner cartridge is set, the remaining page yield is approx. 400 pages.

IMPORTANT:

• When placing a used toner cartridge on a floor or on a table, place a few sheets of paper under the toner cartridge to catch any toner that may spill.

• Do not reuse old toner cartridges once you remove them from the printer. Doing so can impair print quality.

• Do not shake or pound the used toner cartridges. The remaining toner may spill.

• We recommend you to use up the toner cartridges within one year after removing them from the packaging.

Maintenance

230

Removing the Toner Cartridge

Open the toner access cover.

Spread a few sheets of paper on the floor or table where the removed toner cartridge is placed.

Turn the toner cartridge counterclockwise to unlock.

Pull the toner cartridge out.

IMPORTANT:

• Do not touch the shutter of the used toner cartridge.

• Always pull the toner cartridge out slowly so you do not spill any toner.

231

Maintenance

Place the toner cartridge slowly on the sheets of paper spread in step 2.

Maintenance

232

Installing a Toner Cartridge

Unpack a new toner cartridge and shake it five times to distribute the toner evenly.

NOTE:

• Handle the toner cartridge carefully to avoid spilling of the toner.

Adjust the toner cartridge to the cartridge holder, and then turn it clockwise to align to the lock mark.

IMPORTANT:

• Be sure to set the toner cartridge firmly before printing. Otherwise, it may cause some defects.

Close the toner access cover.

233

Maintenance

Pack the removed toner cartridge in the box in which the installed toner cartridge was packed up.

Take care not to contact with the spilled toner and remove the sheets of paper spread under the removed toner cartridge.

Maintenance

234

Ordering Supplies

This section includes:

• "Consumables" on page 236

• "When to Order a Toner Cartridge" on page 237

• "Recycling Supplies" on page 238

The toner cartridge needs to be ordered occasionally. The toner cartridge includes installation instructions on the box.

235

Maintenance

Consumables

IMPORTANT:

• Use of consumables not recommended by Fuji Xerox can impair machine quality and performance. Use only consumables recommended by Fuji Xerox.

Product Name

Toner Cartridge - Standard Capacity

Toner Cartridge - High Capacity

Product Code

CT201609

CT201610

Printable Number of Pages

Approx. 1,000 pages

Approx. 2,200 pages

IMPORTANT:

• The number of printable pages are applicable when A4 plain paper SEF ( ) is used and printing is done continuously in the print ratio of 5% in image density. Also, it satisfies the public values on the basis of JIS

X6931 (ISO/IEC 19752). These values are estimates and vary depending on conditions such as the content being printed, paper size, paper type, the printer’s operating environment, initializing process done when you turn on or off the printer, and adjustments to maintain print quality.

NOTE:

• The printable number of pages for the starter toner cartridge shipped with the printer is approximately 1,000 pages.

• Each toner cartridge includes installation instructions on the box.

Maintenance

236

When to Order a Toner Cartridge

The LCD panel displays a warning when the toner cartridge nears its replacement time. Verify that you have a replacement on hand. It is important to order a toner cartridge when the message first appear to avoid interruptions to your printing. The LCD panel displays an error message when the toner cartridge must be replaced.

To order a toner cartridge, contact the Fuji Xerox local representative office or an authorized dealer.

See also:

• "Checking Printer Status with SimpleMonitor (Windows Only)" on page 241

IMPORTANT:

• This printer is designed to provide the most stable performance and print quality when used with the recommended toner cartridge. Not using the toner cartridge recommended for this machine degrades the performance and printing quality of the printer. You could also incur charges if the machine breaks down. To receive customer support and achieve the optimum performance of the printer, be sure to use the recommended toner cartridge.

237

Maintenance

Recycling Supplies

• For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner cartridges to make recycle parts, recycle materials or energy recovery.

• Proper disposal is required for toner cartridges no longer needed. Do not open toner cartridges containers. Return them to your local Fuji Xerox representative.

• To recover scarce resources, rechargeable batteries used in the returned machines are recycled as materials or reused for energy generation.

Maintenance

238

Storing Consumables

Store consumables in their original packaging until you need to use them. Do not store consumables in:

• Temperatures greater than 40 °C (140 °F).

• An environment with extreme changes in humidity or temperature.

• Direct sunlight.

• Dusty places.

• A car for a long period of time.

• An environment where corrosive gases are present.

• An environment with salty air.

239

Maintenance

Managing the Printer

This section includes:

Maintenance

240

Checking Printer Status with SimpleMonitor (Windows

Only)

SimpleMonitor is a tool that is installed with your Fuji Xerox print driver. It automatically checks the printer status when you send a print job. SimpleMonitor can check the remaining amount of the toner cartridge.

Starting SimpleMonitor

Double-click the SimpleMonitor icon on the taskbar or right-click the icon and select Printer

Selection.

If the SimpleMonitor icon is not displayed on the taskbar, open SimpleMonitor from the start menu.

The following procedure uses Microsoft

Windows

XP as an example.

Click start → All Programs → Fuji Xerox → Fuji Xerox Printer Software for Asia-Pacific →

DocuPrint M205 b → Activate SimpleMonitor.

The Printer Selection window appears.

Click the name of the desired printer from the list.

The Printer Status window appears.

For more information about SimpleMonitor, refer to the online Help.

241

Maintenance

Conserving Supplies

You can change several settings in your print driver to conserve toner and paper.

Supply

Toner cartridge

Print media

Setting

Toner Saving Mode in the Graphics tab of the print driver

Multiple Up in the Layout tab of the print driver

Function

This check box allows the users to select a print mode that uses less toner. When this feature is used, the image quality will be lower than when it is not used.

The printer prints two or more pages on one side of a sheet. The available numbers that each print driver can print one sheet of paper are as follows:

• Windows Print Driver: 2, 4, 8, or 16 pages

• Mac OS

X Print Driver: 2, 4, 6, 9 or 16 pages

Combined with the duplex setting, Multiple Up allows you to print up to 32 pages on one sheet of paper. (16 images on the front and 16 on the back)

Maintenance

242

Checking Page Counts

The total number of printed pages can be checked by printing a System Settings page. The total number of printed pages is shown on the Print Volume section, classified by paper sizes.

Single side print (including N-Up) is counted as one job, and 2-sided print (including N-Up) is counted as two. During 2-sided printing, if an error occurs after one side is printed properly, it is counted as one.

When doing 2-sided printing, a blank page may be inserted automatically depending on the settings of the application. In this case, the blank page is counted as one page. However, when doing 2-sided printing for odd number of pages, the blank page inserted to the rear side of the last odd page is not counted.

NOTE:

•

Refer to "Printing a System Settings Page" on page 108 for details on how to print a System Settings page.

243

Maintenance

Moving the Printer

NOTE:

• The front side of this printer is heavier than the rear. Take note of this difference in weight when moving the printer.

Turn off the printer.

Disconnect the power cord and the USB cable.

Remove any paper in the center output tray if there is. Close the output tray extension if it is extended.

Remove any paper in the priority sheet inserter (PSI). Keep the paper wrapped and away from humidity and dirt.

Maintenance

244

Remove the paper cover.

Remove any paper in the multipurpose feeder (MPF). Keep the paper wrapped and away from humidity and dirt.

Slide the slide bar and the length guide backward until each of them stops.

245

Maintenance

Close the front cover.

Lift the printer and move it gently.

NOTE:

• If the printer is to be moved over a long distance, the toner cartridge should be removed to prevent toner from spilling and the printer should be packed inside a box.

Maintenance

246

Contacting Fuji Xerox

This chapter includes:

• "Technical Support" on page 248