CSoftLab Advanced Diary Help
Advanced Diary is a fully portable program that can be installed on any removable storage device. You can create multiple databases and switch between them. Protect your information with a password and share it over a network. The program supports rich text formatting, backgrounds, diary templates, images, tables, hyperlinks, and file attachments. Advanced Diary supports video and voice recording and includes a built-in media player to access your audio and video diaries.
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Advanced Diary Help
Copyright © CSoftLab 2000-2017 All Rights Reserved.
2 Advanced Diary Help
Table of Contents
Part I General Information
4
Part II Working with Advanced Diary
11
© 2017 CSoftLab
Contents 3
Part III Copyright and License
62
Part IV Registration
63
Part V Technical Support
65
Index
66
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4 Advanced Diary Help
1 General Information
1.1
About Advanced Diary
Do you need an easy to use yet powerful private digital diary for your daily records?
Advanced Diary
is the perfect choice.
First, it supports multiple diaries and multiple entries for a single day. This is a unique feature available only in Advanced Diary. No other diary software is capable of keeping multiple diaries in a single database file.
Not only can you enter diary text but you can create audio and video diaries as well!
Moreover the program supports multiple databases. You can easily create a new database and switch back and forth between databases. You can protect your information with a password and even share
your information with your friends or colleagues over a network!
Second, Advanced Diary is clearly structured and easily searched. Linking one entry to another is possible as well.
Third, there are two available navigation types: Calendar (show by date) and Document Tree (show by file). Access diary entries by simply jumping to a certain date or by clicking the diary entries in the
Document Tree.
Who needs Advanced Diary? Not just romantic teenagers who want to write down all their secret thoughts. The program is perfect for tracking dietary habits or for keeping a record of weight loss progress. Advanced Diary can be a powerful personal development tool when used to log interesting ideas, observations and thoughts. Because the program comes with a clean uncluttered interface, using
Advanced Diary is a pleasure.
Advanced Diary supports
rich text formatting , backgrounds , diary templates
,
to the Internet or local files, in addition to any records in the database. You can export your data to RTF or HTML files. The built-in Print option allows EDITING of reports before printing. Advanced Diary also supports
Advanced Diary is a fully portable program. You can install it on any USB jump or thumb drive and carry it so that you can write wherever you happen to be, such as on your lunch break at work. This is an especially nice feature since you can easily hide a small drive from prying eyes!
Also Advanced Diary has a full Dropbox support! You can save a copy of your database into Dropbox and then load it on another computer with just one mouse click!
Enjoy with Advanced Diary!
Advanced Diary Development Team:
Email: [email protected]
Web: http://www.CSoftLab.com
1.2
Features Overview
Advanced Diary's Major Advantages:
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General Information 5
General
Intuitive user-friendly interface.
Fully portable program: install on any removable storage device for use on any pc.
Supports various interface types and color schemes.
Fully customizable view.
Multi-language support.
Full unicode support.
Flexible tree-like database structure.
Ability to restore deleted entries.
Create new databases and simultaneously work with multiple databases.
On-the-fly database swapping.
Password protect databases.
Database encryption.
Share all data in real-time over a network.
Full Dropbox support. You can save a copy of your database into Dropbox and then load it on another computer with just one mouse click.
File attachments - attach any file to entries and keep them directly in the database file.
Video recording.
Voice recording.
Built-in fully functional media player for your audio and video diaries.
Ability to create and insert the diary templates.
Supports multiple diaries and multiple entries for a single day.
Supports Calendar and Document Tree navigation types.
Print with configurable templates.
Built - in print templates editor.
Ability to edit print reports before printing.
Page header and footer are supported.
Ability to export the print reports into RTF or HTML file.
Powerful database search engine.
Import and export features (rtf, txt, html, ddb)
Ability to set up various backgrounds for the documents.
RTF support.
Paragraph formatting.
Image insertion.
Bullets and Numbering.
Hyperlinks to other database records or Internet/local/network files.
Ability to work with tables.
Spell checking.
Minimize to system tray (optionally).
Updates Checker.
Proxy servers support.
Simple installation and uninstallation.
And many other features to explore and use...
1.3
Installation and system requirements
System requirements:
Advanced Diary requires Windows XP, Vista, Windows 7, 8.x, or Windows 10 environment.
It will not work correctly under earlier Windows versions.
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Additional requirements:
50 MB of free space on your hard disk
Installation Guide
If you have installed an older version of this software, before starting the installation, be sure that the
Advanced Diary is not running.
Run the installation of the new version and follow the instructions.
If you have installed an older version of this software, do not uninstall it before installing the newer version. Install a newer version over the older one instead. This will help you to keep all the program data in the new version.
Uninstallation Guide
Be sure that the Advanced Diary is not running.
Run the "uninstall" from the Advanced Diary folder on your Start menu or from Add/Remove Programs in Windows Control Panel.
1.4
How to upgrade old versons of Advanced Diary
Old database import:
When replacing the old program version with the new one, the Advanced Diary finds the already existing old databases and offers users to convert them.
click the "OK" button. You will see the next window with conversion process:
Note:
The new versions of Advanced Diary does not have backward compatibility with the old versions.
Because of it Advanced Diary will create a copy of the old database after conversion. File will be created in the same location where converted database and will have the "*.OLD" file extension.
1.5
Interface types and colors
Advanced Diary supports various interface types and colors. To change interface type, please use the
"View" program main menu item.
Here you can choose one of three styles: Standard Style , Ribbon Style or Mixed Style .
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General Information 7
Standard Style
This style represents standard main menu and toolbars:
Ribbon Style
This style replaces main menu and standard toolbars with Ribbon panels, like in MS Office since 2007:
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Mixed Style
This style combines Standard and Ribbon styles. Instead of main menu displayed minimized Ribbon.
Also standard toolbars are present:
To change the color scheme, please use the "View - Color Scheme" program's main menu item.
In the opened window you can choose one of 45 color schemes or select "Native Colors". In the "Native
Colors" mode Advanced Diary will use default system settings for the colors and controls painting. This mode is not available for the "Ribbon" and "Mixed" interface types.
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General Information 9
1.6
Multilanguage interface
Advanced Diary supports the multilanguage interface.
To switch between languages please select the "View - Language" main menu item.
Advanced Diary has a full unicode support. It will show correctly any international characters regardless of the system language.
Localization:
The localization facility of our products allows you to have the products in your native language.
Our goal is to have the user interface of our software translated to the most popular world languages.
And we feel that a native speaker can make the translation to his/her native language the best way. So, if you can help us with the translation to your language, please send us an email. If your language is available (nobody is currently working on translation to the language), we'll send you our Localization tool.
You are welcome to write to us:
Please send us your completed translation. We'll check it out, and, if it's good, we'll grant you a
free
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for Advanced Diary.
1.7
Information about updates
If you like Advanced Diary software and are interested in updates, we can send you notifications about new versions.
Select "Help - Information about updates" main menu item to subscribe to or unsubscribe from the our special newsletter.
We guarantee that your email address will not be shared with third parties or used inappropriately.
Also you can run the built-in Updates Checker by clicking the "Help - Check for updates" main menu item.
Advanced Diary can check for updates automatically, if this option is turned on in the
.
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2 Working with Advanced Diary
2.1
Overview
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Advanced Diary supports two navigation types: Calendar (show by date) and Document Tree (show by file).
You can access diary entries by simply jumping to a certain date or by clicking the diary entries in the
Document Tree.
To make editing and viewing entries easier, the dates on the program calendar that have entries, are marked in a bold font. To switch quickly to a current date, just right-click the calendar with the mouse button and choose Go to today.
The entries in the Documents Tree displays a so-called "file tree" so you can can open a desired file immediately. To change the documents sort order just click the "Records - Sort By" main menu item.
Since both navigation types are useful in their own unique ways, you can use any of them, depending on the situation.
The Calendar and Documents tree are placed on the navigation panel in the left part of the program's main window. You can show, hide left panel, or change its position using "View - Navigation Panel" main menu item:
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The right part of the program's main window is intended for showing your diary entry. Here you can
view , edit or write the new entries .
Advanced Diary can be minimized to system tray (near the system clock) if an appropriate option is selected in the program
You can open the main program's window by clicking the icon in system tray with the left mouse button, or if you click the right mouse button, you will see a popup menu with the most frequently used functions of the program:
Advanced Diary - opens the main window of the application, just as the left mouse button click does.
Options - the
Exit - exit from the program (is similar to the command "File - Exit" of the main menu).
2.2
Portable mode
Advanced Diary is a fully portable program. You can install it on a memory stick or any other removable storage device and then use it on any computer without purchase additional licenses.
To turn on the portable mode, please follow these steps:
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Install Advanced Diary on a removable storage device.
Run Advanced Diary.
Click the "Tools - Options" main menu item.
In the "Options" window select "
Turn on the "Save Settings in INI file" option.
Click "OK" button to save your options.
In the main window click the "File - Database manager" main menu item and make sure that
Advanced Diary works with the database on your removable device. If Advanced Diary works with the database on your hard drive, simply copy this database onto removable device, then add it and activate in the "
" window.
That is all! From now you can use Advanced Diary on any computer.
2.3
How to share Data on a Network
One of the most valuable aspects of Advanced Diary is its ability to share data with others. The
Advanced Diary is built from the ground up to be inherently multi-user shareable without additional purchases of special high priced exchange server software.
Advanced Diary supports two database types: Local Databases and Shared Databases.
The Local databases cannot be shared on a Network. Advanced Diary will display a warning message if you attempt to do it.
To share an information on a Network, you need to create a Shared Database.
Go to the
Database Manager window ("File - Database Manager" from the program's main menu).
In this window click on the "New" button, select the "Shared database", click "OK", type in a file name for the new Database and click "Save":
You are Done! Now just make this database active on other computers on your Network. You can edit or create records and these changes will be available for all users immediately!
Shared Database Limitations:
1. Advanced Diary does not store the sticker window size and position.
2. Advanced Diary does not store the folder's state (closed/opened) in the Documents tree.
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2.4
Working with folders
To add a new folder press the "New Folder" button on the program's toolbar. You can also use the Ctrl
+ Alt + N shortcut. A new tree node will be added, now just enter desired folder name:
To edit (rename) an already existing folder, click this diary on the tree.
Moreover you can change a folder picture for better visualization. Just click the "Folders - Change
Icon" main menu item and choose one of predefined pictures or load own picture from file. The picture size is 16x16 pixels.
To delete a folder, click the "Delete Folder" button. You can alternately use the Ctrl + Alt + D shortcut.
The "Confirmation" window will appear:
After the confirmation the selected folder and all entries inside this folder will moved into the "Deleted
Items" folder. This feature will allow to restore deleted entries, in case if you deleted them by mistake.
To completely delete your entries, please delete them inside the "Deleted Items" folder, or click the
"Records - Empty 'Deleted Items' Folder". After the confirmation these entries will be permanently deleted from the database:
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Warning:
You won't be able to undo these changes.
2.5
Working with records
There are two methods to create a new entry: you can select any date on the program calendar and enter your text. A new entry will be created for this date. Also you can click the "New" button on the program toolbar or use the Ctrl + N shortcut. A dialog box will appear:
Here you can select an entry date and enter entry title (optionally). If record has title, it will appear on the
Documents tree instead of date. You can change the entry title by editing it in the Documents tree. If you would like to change the entry date, simply drag it onto an appropriate date on the program's calendar, and the entry date will be changed.
To edit already existing record, simply select this record and then edit text.
To apply the record changes, click the "Save" button on the program toolbar and all information will be saved into the database.
A built in text editor in Advanced Diary supports rich text formatting (RTF), pictures, tables and
hyperlink insertion. Also we've added the backgrounds and diary templates support. See the
" help topics for more details.
or
to the current entry. This is not hyperlink to file. The attached file will be stored directly in the database.
Also you can assign any
categories to your entry and then filter your entries by categories .
You can send your entries by email. See the "
" help topic for more details. Any entry can be opened as an
electronic sticker on the monitor screen.
If necessary, you can cut, copy and paste selected entries by using an appropriate button in the
"Records" main menu item. Advanced Diary supports multiple records selection inside a single folder.
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To delete an entry, click the "Delete" button. If an appropriate
is turned on, the "Confirmation" window will appear:
After the confirmation all selected entries will moved into the "Deleted Items" folder. This feature will allow to restore deleted entries, in case if you deleted them by mistake.
To completely delete your entries, please delete them inside the "Deleted Items" folder, or click the
"Records - Empty 'Deleted Items' Folder". After the confirmation these entries will be permanently deleted from the database:
Warning:
You won't be able to undo these changes.
2.6
Favorites
Advanced Diary has the "Favorites" feature. You can add any entry into the Favorites list and then open this entry with just one mouse click.
Adding Favorites
To add any entry to Favorites, select this entry and click the "Favorites - Add to Favorites" main menu item.
"Add to Favorites" window will be opened:
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Here you can enter a favorite text (optionally) and select a folder where a new favorite link will be added.
If necessary, you can create a new folder by pressing an appropriate button.
Please note, that you can create a link not only to any entry in Advanced Diary database! You can create a favorite entry, which links to any file, folder, Internet or Email address. Just select an appropriate link type:
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When the new favorite is added, it becomes available in the "Favorites" main menu item:
Just click it, and associated entry will be opened!
Organizing Favorites
To sort, rename, delete your favorites, or move them to folders, click the "Favorites - Organize
Favorites" main menu item.
"Organize Favorites" window will be opened:
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To create a new folder, click the "New Folder" button.
To rename any folder or favorite entry, click the "Edit" button.
To delete any folder or favorite entry, click the "Delete".
You can change the favorites order. Just select any entry or folder and click the "Move Up" or "Move
Down" buttons.
To move entries into a different folder, simply drag and drop this entry by mouse into an appropriate folder.
2.7
Multimedia Diary
To work with the audio and video diaries, open the Multimedia Diary tab:
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In this window you can record and play your multimedia diaries.
Options:
WebCam - if more than one webcam attached to your computer, you can select which webcam will be used to record video.
Microphone - if more than one microphone attached to your computer, you can select which microphone will be used to record voice (In Video record mode only. If you select Audio mode, Advanced
Diary will use default microphone).
Record Mode - here you can select what to record (Video or Audio diary).
Use the Play, Pause, Stop, Next, Previous and Record buttons to start and stop recording, and to play existing multimedia diaries.
Note:
Advanced Diary keep all recorded audio and video diaries directly in the database.
Preview - use this button to get video from your webcam. This can be convenient, when you recording video diary. If your computer does not have any webcams attached, this button is disabled.
Volume - use it to change the sound volume when playing your audio or video diaries.
Full Screen - opens built-in multimedia player in the full screen mode.
To rename existing voice diary click the Rename button.
To save any audio or diary into a file, click the Save As button.
To delete selected multimedia diary click the Delete button.
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When you play audio or video diary, you can scroll it using the progress bar above. Just click desired position and your file will be played from this position.
Important:
When you recording video, Advanced Diary uses XviD MPEG-4 Video Codec to compress video file. This codec is necessary for the program. If it is not installed on your computer, Advanced Diary will show an appropriate message. You can download XviD MPEG-4 Codec here:
http://www.xvid.org/
This codec is absolutely free. You don't need to pay for it.
Please restart Advanced Diary after you download and install XviD MPEG-4 Codec.
2.8
Attached Files
To work with the attached files, open the Attachments tab:
Click the Attach File button to attach a new file. As alternate way you can drag any file to "Attached
Files" area.
Note:
all files will be stored directly in the database and will be accessible even if you delete them from your computer.
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To open an attached file click the Open button.
To save any attachment into a file click the Save As button.
To delete an attached file click the Delete button.
2.9
Working with Categories
All Advanced Diary entries supports categories. We've added this feature for better visualization of your information. You can assign any categories to the entry and then filter your entries by category. The program allows you to edit existing or create new categories.
Assigning Categories
When you assign a category to an entry, the "Categories" window will be opened:
To assign a category just mark a box at the left of the category name and click the "OK" button. Marked categories will be assigned to the entry.
In this window you can customize your categories.
Click the "Add" or "Edit" button to add or edit a new category. This dialog box will be opened:
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Here you can enter a category name and select category color.
To delete a category, click the "Delete" button.
You can change the categories order. Just select any category and click the "Move Up" or "Move
Down" buttons.
If the "Apply categories order to all entries" option is on, new order will be applied to all entries, otherwise each entry in the database will have own categories order.
Filtering by Categories
You can filter your entries by category or categories. Click the "Records - Filter by Category" program main menu item. A dialog box will be opened:
Here you can mark categories for which you want to apply filter. Then click the "OK" button. Now
Advanced Diary will display only entries, which has at least one of selected categories.
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To remove filter simply click the "Records - Filter by Category" program main menu item again.
2.10
Working with text
The text area in Advanced Diary supports rich text formatting (RTF), images, tables and hyperlink
insertion.
There is a main menu, a special toolbar, and a pop-up window that provide these options:
Here you can change fonts, paragraph formatting, add bullets and background etc. Text editor allows to insert text from file, images (even animated GIF files), special symbols, horizontal lines, tables etc.
Emotions
To insert the emotions pictures, click the Emotions button and an emotions panel will be displayed:
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To insert any emotion picture, simply click it on the panel.
You can add any own emotion pictures. Just copy your pictures into the "...\Advanced Diary
\Emotions" folder. Advanced Diary supports animated images.
To hide the emotions panel, simply click the Emotions button again.
Paste special
You can paste contents of the clipboard into a description area in various ways using the "Paste
Special" context menu item or Ctrl+Alt+V shortcut:
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Paragraph Formatting
To open the paragraph formatting options, click the "Paragraph" button:
Here you can change paragraph alignment, colors, borders, indentations etc.
Text Wrapping
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Advanced Diary supports various text wrapping types. To set up a text wrapping around the pictures, please select a picture, or put cursor after picture. Then click the "Text Wrapping" button.
The "Text Wrapping" window will be opened:
Just select any text wrapping type and click the "OK" button.
Hyperlinks
To create a hyperlink inside a document, click the "Hyperlink" button. The dialog window that creates hyperlinks will appear. You can add a link to any URL, email address, any external file or folder, or any entry in the Advanced Diary database.
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If you select the "Database Entry" link type, the new window will be opened:
In this window you can select any folder or database entry. Then click the "OK" button to create hyperlink to the selected entry.
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Special Symbols
To insert a special symbol , click the "Special Symbol" button. A dialog box will appear:
Select Font and necessary Symbol and click the "OK" button.
Horizontal Line
To insert a horizontal line , click the "Horizontal Line" button. A dialog box for line insertion will appear:
Select the Horizontal Line color and width, then click "OK".
Table
To insert a table , click the "Table" button. A dialog box for table insertion will appear:
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Select the number of rows and columns in the table and click "OK".
To change the cell colors in the table, select "Table - Cell Color" menu item. To change the table settings, use the pop-up menu with additional functions.
To change the table properties, click the "Table - Properties" menu item:
In this window you can change Table width, colors, spacing etc.
Background
To add a background to a document, click the "Background" button. A dialog box will appear:
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Background Color - here you can choose a color for background.
To add a picture, click the "Open" button and select desired picture file. Advanced Diary comes with some background pictures. You can find them in the "...\Advanced Diary\Backgrounds\" folder.
To save current background picture to a file, click the "Save" button.
To remove picture from background, click the "Clear" button.
Picture Position - if the picture is selected, you can set up its position: Tiles , Stretched , Center , Fixed
Tiles , Top Left , Top Right , Bottom Left , Bottom Right .
Padding - here you can choose the text editors padding.
Search in texts
To find a string or word in the text, click the "Find" button. A dialog box will appear:
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Using this dialog box you can find any words in the text and replace them with the new one if necessary.
2.11
Spell-checking
Advanced Diary has a spell-checking feature. You can check spelling not only in the main text editor.
This function will work and for any text box in the program if "Tools - Automatic spell-checking" option is turned on.
To run spell-checking manually click the "Tools - Spell Checking" main menu item or press F7 button on your keyboard.
Spelling Options
To access spelling options click the "Tools - Spelling Options" main menu item. You will see a dialog box:
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Here you can change various spelling options, edit custom dictionary and manage added dictionaries.
How to add a dictionary
To add a dictionary click the "Tools - Add Dictionary" main menu item. You will see a dialog box:
Advanced Diary supports Hunspell dictionaries. You can download them at our website.
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When you download the dictionary package, please unpack it into "...\Advanced Diary\Dictionaries\" folder, add a path to .aff and .dic files into the "Add Dictionary" window and select language. When you click OK, the dictionary will be added and turned on.
If you not found a dictionary for your language at our website, please note that Hunspell is the spell checker of LibreOffice, OpenOffice.org, Mozilla Firefox 3 & Thunderbird, Google Chrome, and it is also used by proprietary software packages, like Mac OS X, InDesign, memoQ, Opera and SDL Trados. Try to find the necessary files in Internet.
2.12
Working with diary templates
Advanced Diary supports documents templates. You can type any text, add pictures, tables etc and then save this document as a template. Just click the "File - Templates - Save as Template" program main menu item. A dialog box will appear:
Here you can enter a Template Name. Click the "OK" button and your template will be saved.
Then you can insert your templates into the entries. Click the "File - Templates - Add from Template" program main menu item and select necessary template.
To delete any template, please use the "File - Templates - Delete Template" program main menu item and select necessary template.
Note
: Advanced Diary can insert templates automatically for each new entry. Just configure the program
2.13
How to send an entry by email
You can send any entry by email. Just select an entry, which you want to send and click the "Records -
Send by Email" program main menu item. A dialog box will be opened:
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Here you should fill all necessary options:
SMTP Server - SMTP server, which sends out Email messages.
Port - default port for outgoing mail.
User ID - User name (to authorize access).
User password - password (to authorize access).
From address - the Email sender's address.
To address - Email recipients address. C-Organizer supports multiple (comma separated) Email addresses.
Server requires authentication - mark this option, if authentication is required.
Server requires authentication - turn on this option, if secure connection is required.
Remember password - mark this option if you don't want to enter password next time, when you will send a message. Advanced Diary will remember it with another email options.
Then click the Send button and your diary entry will be sent as an attached to email message RTF document.
Note:
to send the email messages, you need to have active Internet connection.
2.14
How to work with stickers
For your convenience Advanced Diary provides an opportunity to place and preview your records as electronic sticker notes on the monitor.
To display the record as a sticker note on your monitor, click the "Records - Show as Sticker" program
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main menu item.
The sticker window looks as following:
You can change the stickers window size , position , type (always on top of all windows or no), color and transparency level .
To change the windows type use, the button. By clicking the "Close" button you can close the sticker.
If you click the button, the pop-up menu with the additional functions will appear:
Color - a stickers color change. You can chose between 15 preset colors given or select any custom
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color.
Transparency - sets the window transparency level.
Always on top - when this option is on, the sticker will be displayed on the top of all other windows.
Go To - opens the main program window and places cursor on the record.
Edit - opens the entry for editing.
Print - using this function you can print the sticker's content.
Close - closes the stickers window.
Besides, you can move to the record currently viewed as a sticker by clicking the mouse at the title inside the sticker
Note:
The sticker content is available only for reading.
2.15
Advanced Diary - Print
To print your entries, click the "Print" button or use the Ctrl + P shortcut.
A print dialog box will appear:
Select the information to be printed. Besides that, you can select a print template here. If you want to create or edit a print template, click an appropriate button below the templates list.
Please, see the
Creating and editing print templates topic for more information.
After setting all desired options, click the "OK" button. "
Print Preview " window will be opened.
2.16
Creating and editing print templates
In order to create or edit a print template, select a desired template in the "Print" window and press the
Edit button or the Add button below the templates list if you want to create a new template:
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After you do that, the "Template Editor" window will open:
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The upper part of the window contains buttons for working with text (selecting font, alignment, insertion and so on). To learn more about using these buttons, see the
topic. In addition, some new options have been added. They are described below.
Template Name: Name of the template that will be displayed in the template list in the print window
(required).
Report Header: This field is used to create report header, which will be located at the top of the first page. You cannot insert field values here, you can insert only field names.
The Report Header field may contain any information you would like to place in the beginning of the report. For example, report name, pictures or field names (in case you want to print a table record with column names on top and values below).
Report Detail: This field is used to select all records that contain information to be printed. Accordingly, during printing, information from this field will be repeated for each selected record. For example, if you print one record, the information from Report Detail will be included in the report only once; if there are 10 records, Report Details will be repeated 10 times.
This is where we recommend you place field values. Besides this, you can place here any information, like texts, images and so on. Just keep in mind that when the report is created, the field is repeated.
Report Footer: This field is used to create the bottom part of your report. It will be located at the bottom of the last page. As with Report Header, you cannot insert field values here, you can insert only field names.
The Report Footer field can be used to place any information you would like to see at the bottom of the
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printed report text, images and so on.
How to add special information:
Button "Report Title" ("Insert Report Title" main menu item) is intended for quick insertion of the
Report title. This feature is specially created for international users, because if the text is entered manually, another user who has different language settings won't be able to read it (the text won't be translated).
When the Report Title button is used to insert the report title, it is highlighted with pink. This is done to make the inserted title stand out from the rest of the text. This highlighting is not visible during printing.
You can change the title parameters font size, color, etc. The only limit is that you can not edit the text of the title. If you try to do this, you will get error message when trying to save or preview the report.
Button "Field Name" ("Insert Field Name" main menu item) is used to insert database field name into report. When you press the button, you will see the dialog window, which contains all available field names:
Select field name you would like to insert and press "OK".
Just like with the Report Title, you can enter the name manually, but it will not be translated when the default language of the program is changed. The inserted field name is highlighted with green to be visible in the surrounding text. This highlighting wont be visible after printing.
You can change the insertion parameters font size, color, etc. The only limit is that you can not edit the text of the inserted element. If you try to do this, you will get error message when trying to save or preview the report.
Button "Field Value" ("Insert Field Value" main menu item) is used to insert database field value into report.
When you press the button, you will see the dialog window that contains all available fields:
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Select the name of the field, which value you would like to insert and press "OK".
You can not enter the value manually, because it wont be recognized during processing and the value from the corresponding field wont be inserted from the record.
The inserted field value is highlighted with blue to make it visible in the surrounding text.
You can change the insertion parameters font size, color, etc. The only limit is that you can not edit the text of the inserted element. If you try to do this, you will get error message when trying to save or preview the report.
Some advice for creating print templates:
In order for your report to look good and be easy to read and comprehend, we recommend you to place field names and values in the table cells. This way the text in the report will be aligned. If you want the table not to be visible in the final report, you can alter table parameters, setting the width of table and cell borders to 0 or by selecting white color for them (see "
").
When preparing a report, Advanced Diary automatically merges tables present in Report Header, Report
Detail and Report Footer into one table (if the tables are present). This is done to make editing the report easier and to avoid double borders (if the tables are stacked on top of each other, the merging borders will be thicker, because two lines will merge into one).
Important:
Advanced Diary will merge tables ONLY if the number of columns and their width is
IDENTICAL.
We recommend you create one table first (for example, in Report Header), and then copy it in other report parts. This way all tables will be absolutely identical. The color of tables, cell and borders are of no importance.
After creating a template, you can see what the report created with this template will look like. Simply press the "Print Preview" button ("File - Print Preview" main menu item). The preview window will be opened and you will see a report prepared for printing (see
Previewing and printing report
topic).
The settings from the print window will be used for printing the report. If you selected one record only one record will be processed; if you selected a group of record, the entire group will be included into the report.
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To save your print template, press the "Save" button ("File - Save" main menu item) and enter template name.
2.17
Previewing and printing report
Advanced Diary print preview window looks like this:
You can not only preview the report - you can edit the report that has already been created as well!
To get detailed information about editing text, see the "
If you click the "Save" button ("File - Save" main menu item), you can save the report as HTML or RTF file.
To print the document, click the "Print" button ("File Print" main menu item).
To see how the printed report will look like, click the "Print Preview" button ("File Print Preview" main menu item).
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To set the print page parameters, click the "Page Setup" button ("File Page Setup" main menu item).
Page setup dialog window will appear:
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This window is used to set up margins for printing as well as to create header and footer. Color and alignment of headers and footers can be changed.
To set paper orientation, press the "Paper" button.
2.18
Program's options
2.18.1 General options
The General Options window looks like this:
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Run Advanced Diary at Windows startup - allows or forbids the automatic program launching upon
Windows startup.
Show splash screen at startup - turns on/off the function of showing the splash screen at Advanced
Diary startup.
Add icon to system tray - if this option is active, the Advanced Diary icon will be added to system tray.
Minimize to system tray - when this option is on, Advanced Diary will minimize to system tray when you minimize the main window.
Minimize to system tray on close - when this option is turned on, Advanced Diary will minimize to system tray when you close the main window. Otherwise Advanced Diary will be closed if you close the main window.
Hotkeys to call up the program - here you can enter the keys which call up Advanced Diary from the system tray.
Confirm before saving an entry - if this option is active, a dialog box with the confirmation request will appear before saving changed entry.
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Confirm before deleting an entry - if this option is active, a dialog box with the confirmation request will be shown before moving selected record into the "Deleted Items" folder: or before permanently delete it from the database:
Automatically check for updates - when this option is on, Advanced Diary will connect to http:// www.csoftlab.com
website and notify you, if the new version is available. You can also check for updates manually by clicking the "Help - Check for updates" main menu item.
Use proxy - turn this option on and set up Address and Port, if you would like to use a proxy-server.
2.18.2 Additional options
The Additional Options window looks as following:
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The additional options mode allows to set up where Advanced Diary will keep the program settings.
You can choose one of these options:
Save settings in Windows registry - all program settings will be stored in Windows registry.
Save settings in INI file - when this options is on, Advanced Diary works in
copy or install it on any removable storage device and then use on any computer.
Also in this window you can change the Stickers initial color. There are two options available: you can select Random color - in this case C-Organizer will use one of 15 predefined colors, or you can select one static color.
Advanced Diary can load templates for each new entry automatically. Just turn on this option and select a template, which you want to load.
2.18.3 Backup options
The Backup Options window looks as following:
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Using this window, you can activate a backup option, set a time period between creating backup copies and specify the backup files location.
If the "Create a copy of all database files" option is turned on, Advanced Diary will create a backup copy of all databases, listed in the
If this option is turned off, Advanced Diary will create a backup copy of active database only.
If the Auto Backup option is active, you will see the Auto Backup confirmation dialog box at program's start:
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You can forbid showing this window by turning on the "Don't show this message again" option or by turning off an appropriate option in Backup options.
In this case you will see only backup progress window:
This window will be closed automatically.
AutoSave entry every - if this option is active, the Advanced Diary will save changed records automatically every selected period of time.
2.18.4 Text Editor options
The Text Editor Options window looks as following:
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These options will be applied to the new records descriptions (text editor will be initialized with these options).
Default Font - here you can choose default font for the text editors.
Add Background - this options enables background for the documents.
Background Color - here you can choose a color for background.
Picture - adds a background picture. C-Organizer comes with some background pictures. You can find them in the "...\Advanced Diary\Backgrounds\" folder.
Default position - if the picture is selected, you can set up its position: Tiles , Stretched , Center , Fixed
Tiles , Top Left , Top Right , Bottom Left , Bottom Right .
Padding - here you can choose the text editors padding.
2.18.5 Fonts options
The Fonts Options window looks as following:
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Using these options you can change default fonts for the following elements:
Main window
Calendar
Documents tree
To change a font, click a button near the font name.
2.19
Working with databases
2.19.1 Database manager
Advanced Diary is capable of working with multiple databases. You can create new databases on your own and swap between them while you are working.
The Database manager window looks as following:
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The left part of the Database manager dialog box contains database file list.
"New" - creates a new database.
Using this button you can create two database types: Local database and Shared database .
To share an information on a Network, you need to create the Shared Database.
.
"Add" - adds a database file to the list.
"Remove" - deletes database files from the list.
"Open" - opens selected database.
"Pack" - compresses the database. This will optimize a size of the Advanced Diary database.
2.19.2 Search in database
Advanced Diary has a powerful database search function . To find any text in the database entries, click the "File - Find" main menu item or use the Ctrl + Alt + F shortcut.
You will see a dialog box:
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Enter the text you wish to find and specify where to search in.
For your convenience, the Advanced Diary "remembers" your last 10 search strings.
You can choose the additional options:
Whole words only - search only whole words, which match to search string.
Case sensitive - case sensitive search string.
Filter by Category - if your entries are filtered by category, this option will be enabled. You can use or remove filter for search results.
Click the "Find" button. The search result will be displayed in the lower part of the dialog box.
We've added an ability to print the search results. Just click the "Print" button.
2.19.3 Import
Use the import function to transfer information from various sources to the Advanced Diary database.
To open the Import dialog box, click the "File - Import" program's main menu item.
The Import process consists of a few simple steps.
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Choose the source format. Advanced Diary supports the following formats:
Rich text files (*.RTF)
HTML files (*.HTM)
Text files (*.TXT)
Advanced Diary Databases (*.DDB)
Choose the source files location.
Select the Date Format in the File names (not necessary if you import the database file). For example: if you select "YYYY-MM-DD" format, the Advanced Diary will accept "2010-03-12.RTF" or
"2010-03-12.TXT" or similar file names.
Note:
If you select the "Do not detect date" option, all your entries will be imported into a current
date.
Select the Destination folder (into which you would import information) and click the "Import" button.
You will see the next window with the results:
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You will get a notification message when the action is complete.
2.19.4 Export
The Export function allows you to convert Advanced Diary database information into other formats and to share this information with other programs.
To use this function, choose File Export in the main program's menu.
The export dialog box will appear:
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Set the format to which you would like to convert the information.
The following formats are supported:
Rich text files (*.RTF)
HTML files (*.HTM)
Text files (*.TXT)
Advanced Diary databases (*.DDB)
Specify the destination folder (or a destination file if you export into the database) to which you want to export the information.
Choose the information you would like to export, using What to export options.
Then click the Export button.
You will see the Export process indicator in the lower part of the dialog box. The notification message will appear when the export process is complete.
2.19.5 Backup
The Backup function is used to create a backup copy of Advanced Diary databases. It creates a CAB archive file, which contains a program's database. You can use this file to
database if it will be necessary.
To make a backup copy, click the "File - Backup" Advanced Diary main menu item.
After that you will see the Backup dialog box:
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Specify the backup files location. If the "Create a copy of all database files" option is turned on,
Advanced Diary will create a backup copy of each database, listed in the
If this option is turned off, Advanced Diary will create a backup copy of active database only.
After that, press the "OK" button.
You will see a progress indicator of the backup at the bottom of the window.
Before create a backup copy, Advanced Diary will pack the database file automatically. When backup completed, you will receive an appropriate message.
Note:
Advanced Diary can create the backup copies automatically. See the
help topic for more details.
2.19.6 Restore
Use the Restore function to restore the Advanced Diary databases from the previously created
To restore Advanced Diary database, select the "File - Restore" Advanced Diary main menu item.
After that you will see the Restore dialog box.
Specify the file name from which you want to restore the information.
After that, press the "OK" button.
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You will see a progress indicator at the bottom of the window.
When restore completed, you will receive an appropriate message.
2.19.7 How to protect your information by password
Advanced Diary lets you protect your data with a password. To activate the password protection function, click the "Tools - Password protection" program's main menu item.
You will see a dialog box, where you will need to mark the "Protect current database by password" option, then enter and confirm your current database password.
If you select option Request password on restore from system tray, the program will request password each time user tries to access main window from the system tray.
Click the "OK" button.
From now on, the program will encrypt the database and will request a password for accessing data.
Warning:
Be careful, if you lost your password, you will not be able to access your information.
To deactivate password protection, click the "Tools - Password protection" program's main menu item.
If the function is active, Advanced Diary will request a password before open the "Password protection" window.
Unmark the "Protect current database by password" option in this window and the password protection will be deactivated.
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2.19.8 Working with Dropbox
Advanced Diary has a full Dropbox support. You can save a copy of your database into Dropbox and then load it on another computer just with one mouse click!
All features to work with Dropbox are available under the "File - Dropbox" main menu item:
To use these functions you should have the Dropbox client application installed on your computer.
Important:
As alternate way, you can simply install Advanced Diary into Dropbox folder. In this case, when you complete your work and exit the program, all your information will be automatically synchronized with
Dropbox cloud storage.
If you use same Dropbox account on another computer, please wait while Dropbox will complete synchronization with cloud storage before open Advanced Diary.
Save to Dropbox
If you never loaded or saved your current database in Dropbox, when you click this menu item, the dialog window "Save to Dropbox" will be shown:
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In this window please select a path to "Dropbox" folder on your computer. File name in Dropbox folder will be inserted automatically, but you can change it, if necessary.
When you click "OK", your current database will be copied to Dropbox, and Advanced Diary will remember database file association with the file in Dropbox for the future use.
Advanced Diary will create the "...\Dropbox\Advanced Diary databases\" folder for your database files.
Please do not delete any files in this folder manually.
When you click the "Save to Dropbox" menu item next time, associated file will be copied to Dropbox without any confirmations.
When database file is copied, Dropbox will synchronize it with cloud storage and it can be loaded from other computers.
Load from Dropbox
If Advanced Diary does not have any information about associated files in Dropbox with the current database, or the path to Dropbox folder is incorrect (or empty), it will open the "Load from Dropbox" dialog window:
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In this window you can set up a path to Dropbox folder on your computer and select one of available databases in this folder.
When you click "OK", Advanced Diary will replace current database with the selected file and remember database file association with the file in Dropbox for the future use.
When you click the "Load from Dropbox" menu item next time, associated file will be loaded from
Dropbox without any confirmations.
Warning:
Be careful, when use this feature. Please note that your active database will be replaced with the database file from Dropbox folder.
Please make sure, that file in Dropbox is completely synchronized and up to date.
Remove from Dropbox
When you click this menu item, Advanced Diary will delete file, associated with active database, in
Dropbox folder, and remove all associations for this file.
This menu item is disabled, if your active database does not have associated file in Dropbox folder.
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3 Copyright and License
3.1
Copyright and License
The Advanced Diary is "try-before-you-buy" software. This means:
CSoftLab exclusively owns all copyrights to Advanced Diary.
Anyone may use this software during a test period of 30 days. Following this test period of 30 days or less, if you wish to continue to use Advanced Diary, you MUST
Once registered, the user is granted a non-exclusive license to use Advanced Diary on one computer
(i.e. a single CPU), for any legal purpose, at a time. The registered Advanced Diary software may not be rented or leased.
The license for product will never expire for the purchased version and versions, released within one year after purchase date. To use any versions, released after this period, you must purchase an upgrade.
The Advanced Diary unregistered evaluation version may be freely distributed, if the distribution package is not modified. No person or company may charge a fee for the distribution of Advanced
Diary without written permission from the copyright holder.
Advanced Diary IS DISTRIBUTED "AS IS". NO WARRANTY OF ANY KIND IS EXPRESSED OR
IMPLIED. YOU USE AT YOUR OWN RISK. THE AUTHOR WILL NOT BE LIABLE FOR DATA LOSS,
DAMAGES, LOSS OF PROFITS OR ANY OTHER KIND OF LOSS WHILE USING OR MISUSING
THIS SOFTWARE.
You may not use, copy, emulate, clone, rent, lease, sell, modify, decompile, disassemble, otherwise reverse engineer, or transfer the licensed program, or any subset of the licensed program, except as provided for in this agreement. Any such unauthorized use shall result in immediate and automatic termination of this license and may result in criminal and/or civil prosecution.
CSoftLab reserves all rights not expressly granted here.
Installing and using Advanced Diary signifies acceptance of these terms and conditions of the license.
If you do not agree with the terms of this license, you must remove Advanced Diary files from your storage devices and cease to use the product.
Email: [email protected]
Web: http://www.CSoftLab.com
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4 Registration
4.1
How to order Advanced Diary
You can purchase our products either online or by using one of the alternative ordering methods, such as phone, mail, via fax, by check, cash, or bank/wire transfer.
For Registration, go to this page: http://www.csoftlab.com/shop , find the product you'd like to buy in the table and press the
Buy now
link under the product title.
Our products are delivered electronically. Online orders are fulfilled within 24 hours.
The registration key is sent by Email.
If you've made a payment, but haven't got a confirmation letter with your serial number (registration code) within a reasonable amount of time (one business day for credit card payments or two weeks for other payments), please notify us about that!
Our registration services:
US customers:
MyCommerce
, the authorized online retailer and most respected software registration service in the US .
MyCommerce, 10380 Bren Road West Minnetonka, MN 55343
USA
European customers:
ShareIt!
, is the most convenient secure software registration service on the Internet.
ShareIt! Element 5 AG Vogelsanger Str. 48, 50823 Koeln, GERMANY
How to enter your license information
After receiving of your license information, click the "Help Registration" Advanced Diary main menu item.
After that you will see the "Registration" dialog box.
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Please fill your License name and License code in the appropriate boxes and click the "OK" button.
Advanced Diary will be closed to complete the registration. Please run the program again.
4.2
Limitations of evaluation version
The evaluation version of Advanced Diary is almost fully functional. However, it can be used during
30 days
after installation.
We can also provide only
limited support
(and with low priority) to unregistered users. After the
registration , you'll get the registration key (serial number), which will remove a time limitation.
To become a
registered user, you need to purchase the program.
During a year from the moment of the purchase you are able to:
Receive free-of-charge technical support via e-mail.
Update program free of any charge.
You can use the purchased version of the program as long as you need, including all new versions released within the above specified period.
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5 Technical Support
5.1
Technical Support
We are always ready to help our customers. If you are experiencing any difficulties with Advanced Diary, don't hesitate to email support service at: [email protected]
You can also send a message to us, using the web form at our website: http://www.csoftlab.com/support
Feedback:
Your suggestions, ideas, comments are of great importance to us. We want our software to meet your needs, and the most wanted features will be included in future versions. You are welcome to email your suggestions, comments, and ideas to: [email protected]
When submitting a bug report, try to follow these rules:
Provide the software title and version.
Provide your Windows version and system configuration.
Describe the bug, using as many details as possible.
Describe the sequence of actions that leads to the bug.
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Index
- A -
About Advanced Diary 4
- B -
Backup 56
- C -
Copyright and License 62
- D -
Database manager 51
- E -
Export 55
- F -
Features overview 4
- H -
How to order Advanced Diary 63
How to protect your information by password 58
How to upgrade old versions of Advanced Diary 6
- I -
Import 53
Information about updates 10
Installation and system requirements 5
Interface types and colors 6
- L -
Limitations of evaluation version 64
- M -
Multilanguage interface 9
- P -
Program's options 44
Additional options 46
Backup options 47
Fonts options 50
Text Editor options 49
- R -
Restore 57
- S -
Search in database 52
- T -
Technical support 65
- W -
Working with Advanced Diary 11
Advanced Diary - Print 37
Attached Files 21
Creating and editing print templates 37
Favorites 16
How to send an entry by email 34
How to work with stickers 35
Multimedia Diary 19
Portable mode 12
Previewing and printing report 42
Sharing Data on a Network 13
Spell-checking 32
Working with Categories 22
Working with diary templates 34
Working with folders 14
Working with records 15
Working with text 24
Working with Dropbox 59
© 2017 CSoftLab
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The public link to your chat has been updated. You may view and manage your chat links after registration here.
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Key features
Fully portable
Multiple databases
Password protection
Network sharing
Rich text formatting
Diary templates
File attachments
Video and voice recording
Built-in media player
Frequently asked questions
Install the program on any removable storage device and then use it on any computer. You do not need to purchase additional licenses.
Go to the Database Manager window and click the 'New' button.
In the Database Manager window, click the 'Password' button and enter a password.
When creating a new database, select 'Shared database' and save the file in a shared location on your network. Then make this database active on other computers on your network.
Click the 'Attach File' button in the Attachments tab, or drag the file into the 'Attached Files' area.
