Mitel 6730 User guide

Aastra 673xi / 675xi

SIP Telephones

User Guide

Communications systems

Aastra 800

OpenCom X320

OpenCom 130/131/150

OpenCom 510

Welcome to Aastra

Thank you for choosing this Aastra product. Our product meets the strictest requirements with regard to quality and design.

This user guide will show you how to use your Aastra 673xi / 675xi and answer most of the questions that may arise.

If you require further technical support or information about other Aastra products, please refer to our website at http://www.aastra.de or http://www.aastra.com.

It provides additional notes and tips on the product.

We hope you enjoy using the Aastra 673xi / 675xi.

Aastra 800 and OpenCom 100

This user guide applies to the Aastra 800 and OpenCom 100 communications systems. The OpenCom 100 product family comprises the OpenCom 130,

OpenCom 131, OpenCom 150, OpenCom 510 and OpenCom X320 communications systems.

If individual features differ on the systems, a reference is made in this user guide.

Contents

Aastra 673xi / 675xi SIP Telephones

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Aastra 673xi / 675xi Key Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

About this Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Distinctive Features of the Communications System. . . . . . . . . . . . . . . . . . . . . 10

Using the Aastra 673xi / 675xi

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Telephoning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Calling with Selective Line Seizure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Answering a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Holding a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Ending a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Three-Party Conference Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Enquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Toggling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Transferring Call to Another Caller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Other Device Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Handsfree / Open-Listening Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Mute Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Call Protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Adjusting Volume Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Using Headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Speed Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Speed Dialling with Function Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Speed Dialling with Number Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Caller Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Voicebox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Busy Lamp Field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Phone Lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

1

Presence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Hot Desking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Main Menu on the Aastra 673xi / 675xi SIP Telephone

. . . . . . . . . . . . . . . 23

1 Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

2 Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

3 Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

5 Protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

6 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

9 Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

0 Central settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

“Main menu” Menu Tree . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Configuring the Aastra 673xi / 675xi

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Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Function Keys Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Aastra 673xi / 675xi Restarting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Deleting a Local Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Restoring Factory Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Aastra 673xi / 675xi Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

The Options Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Index

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

2

Aastra 673xi / 675xi SIP Telephones

Aastra 673xi / 675xi SIP Telephones

The telephones of the product family Aastra 673xi / 675xi are Voice over IP (VoIP) telephones in accordance with the internationally standardised SIP standard (Session Initiation Protocol). Connected to the communications system OpenCom 100 /

Aastra 800 you have additional comfort functions available.

Models of the Aastra 673xi / 675xi product family

The Aastra 673xi / 675xi product family consists of the Aastra 6730i and Aastra 6731i as well as the Aastra 6753i, Aastra 6755i and Aastra 6757i telephones. The models differ primarily regarding the display size and number of programmable keys

(function keys). These keys are configured using the OpenCom 100 / Aastra 800 communications system and offer access to individually configurable system functions such as e.g. configuring call forwarding, executing speed dialling, displaying a busy lamp field or accessing the phone book of OpenCom 100 / Aastra 800 communications system.

Furthermore, the models of the Aastra 673xi / 675xi product family differ regarding their controls.

Aastra 6730i – basic level version of the

Aastra 673xi product family

Aastra 6731i – with 802.3af (PoE), two

Ethernet ports for PC and LAN

3

Aastra 673xi / 675xi SIP Telephones

Aastra 6753i – headset jack and six function keys

Aastra 6755i – comfort display, six function keys and six softkeys

Aastra 6757i – premium display and twelve softkeys

The Aastra 6755i and Aastra 6757i models have large and freely programmable displays for executing system functions.

4

Aastra 673xi / 675xi SIP Telephones

Key Extensions

With an Aastra M670i or Aastra M675i key extension the Aastra 6753i, Aastra 6755i and Aastra 6757i telephones can provide additional function keys:

Aastra M670i: 36 function keys Aastra M675i: 20 softkeys respectively programmable on three levels (total of

60 storage locations)

Up to three key extensions can be connected to designated telephones: three key extensions of either the M670i type or three of the M675i type. Key extensions cannot be combined on the OpenCom 100 / Aastra 800 communications system:

Key Extension

(up to three) M670i

(up to three) M675i can be connected to the telephones

Aastra 6753i

Aastra 6755i

Aastra 6757i

Aastra 6755i

Aastra 6757i

Note

The Aastra 6730i or Aastra 6731i do not offer key extensions.

5

6

Aastra 673xi / 675xi SIP Telephones

Aastra 673xi / 675xi Key Description

The following tables explain the existing keys for all Aastra 673xi / 675xi models.

Aastra 6730i and Aastra 6731i

Keys Key Description and Function

Hold key: puts the current call on hold. Press this key once again to retrieve the call on hold.

Redial key: redials previously dialled numbers.

Goodbye key: ends an active call or exits an open menu page without saving any changes made.

Mute key: turns the microphone on or off.

Volume control keys: adjusts the volume for the handset, ringer and speaker.

Options key: accesses the

Options List

menu card

(please refer to The Options Menu starting on page 36).

Caller List key: opens the caller list of the

OpenCom 100 / Aastra 800 communications system

(please refer to Caller Lists starting on page 18 also).

Conference key: establishes a conference

Transfer key: transfers the current call to another subscriber

Trunk keys: connect you to a specific line or accept a call which is signalled on the line.

Loudspeaker key: activates the Handsfree for making and receiving calls without picking up the handset.

Aastra 673xi / 675xi SIP Telephones

Aastra 6730i and Aastra 6731i

Keys Key Description and Function

Navigation keys: press the arrow keys up or down to view different status and text pages on the display.

Press the arrow keys up or down to navigate within a menu or on a menu page.

Press the left arrow key to exit a menu or menu page.

Press the right arrow key to select a menu selection or menu page option displayed.

Function keys: the function of these keys is configured with the OpenCom 100 / Aastra 800 communications system. Keys are labelled on a paper strip.

Next to each function key there is an LED indicator to show what function is in use.

The Aastra 6753i, Aastra 6755i and Aastra 6757i telephones are covered together as these models only differ in the number and type of function keys.

Aastra 6753i, Aastra 6755i and Aastra 6757i

Keys Key Description and Function

Goodbye key: ends an active call or exits an open menu page without saving any changes made.

Options key: accesses the

Options List

menu card

(please refer to The Options Menu starting on page 36).

Hold key: puts the current call on hold. Press this key once again to retrieve the call on hold.

Redial key: redials previously dialled numbers.

/

Volume control keys: adjusts the volume for the handset, ringer and speaker.

Trunk keys: connect you to a specific line or accept a call which is signalled on the line.

7

Aastra 673xi / 675xi SIP Telephones

Aastra 6753i, Aastra 6755i and Aastra 6757i

Keys Key Description and Function

Handsfree key: activates the Handsfree for making and receiving calls without picking up the handset.

When a headset is connected, a call can be accepted and ended using this key.

Mute key: turns the microphone on or off.

Call forw.

Ph.book

More

Navigation keys: press the arrow keys up or down to navigate within a menu or on a menu page.

The left or right arrow key switches the line shown as the default.

Press the left arrow key to exit a menu or menu page.

Press the right arrow key to select a menu selection or menu page option displayed.

Function keys: the function of these keys is configured with the OpenCom 100 / Aastra 800 communications system. Keys are labelled either on a paper strip or via the display depending on the model.

Next to each function key there is an LED indicator to show what function is in use.

Softkeys (Aastra 6755i and Aastra 6757i only): the function of these keys is configured with the

OpenCom 100 / Aastra 800 communications system.

The labelling is via the display.

The function and labelling of the softkeys changes depending on call state, for example when called or when talking.

Next to each softkey there is an LED indicator to show what function is in use.

With the Aastra 6755i and Aastra 6757i models the administrator of the

OpenCom 100 / Aastra 800 communications system can configure the function and labelling of the softkeys next to the main display in four key levels. Press the More softkey (lower right) multiple times to reach the key level desired. With the

Aastra 6757i model the upper softkeys can be configured in two levels.

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Aastra 673xi / 675xi SIP Telephones

About this Manual

This manual describes how to use an Aastra 673xi / 675xi SIP telephone which is connected to the OpenCom 100 / Aastra 800 communications system. If you require further information, please consult the following manuals available for the models of the Aastra 673xi / 675xi product family:

Aastra 675xi resp. Aastra 675xi IP Telephone: Installation Guide (print version included with the product): describes features, controls and possible connections of your SIP telephone. A specific manual is provided for each model of the product family. You may download a PDF version of the installation guide for the Aastra 6730i,

Aastra 6731i, Aastra 6753i / Aastra 53i, Aastra 6755i / Aastra 55i and Aastra 6757i /

Aastra 57i terminals from the Aastra website.

Aastra 673xi resp. Aastra 675xi IP Telephone: User Guide: describes the most frequently used IP telephony features for the telephone user. A specific manual is provided for each model of the product family. You may download a PDF version of the installation guide for the Aastra 6730i, Aastra 6731i, Aastra 6753i / Aastra 53i,

Aastra 6755i / Aastra 55i and Aastra 6757i / Aastra 57i terminals from the Aastra website.

Model 675xi Series Phones: Administrator Guide (English): contains extensive information for the administrator and describes how to configure the SIP telephone within the network. You may download a PDF version of this user guide (valid for the

Aastra 9143i, Aastra 9480i, Aastra 9480i CT, Aastra 673xi and Aastra 675xi) from the

Aastra website.

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Aastra 673xi / 675xi SIP Telephones

Distinctive Features of the Communications System

When you operate an Aastra 673xi / 675xi on the OpenCom 100 / Aastra 800 communications system, some functions deviate from how they are described in the installation guide and in the user guide.

This applies especially to functions which are provided locally on the device as well as via the OpenCom 100 / Aastra 800 communications system. In these cases, the functions provided by the communications system are used. The corresponding local device menus will not appear then.

• The Aastra 673xi / 675xi does not offer call forwarding. This means that in the sim-

plified Options menu the item 1.Call Forward is not available (please refer to The

Options Menu starting on page 36). Use the call forwarding function of the

OpenCom 100 / Aastra 800 communications system (please refer to Call Forwarding starting on page 19).

The Aastra 673xi / 675xi does not save any call numbers in the local caller list nor does it offer a local phone book. Configure function keys instead to access the

callers list (Caller Lists starting on page 18) and the phone book (please refer to

Phone Book starting on page 19) of the OpenCom 100 / Aastra 800 communica-

tions system.

• The Aastra 673xi / 675xi has a separate Web interface. This is blocked by the

OpenCom 100 / Aastra 800 communications system.

10

Using the Aastra 673xi / 675xi

Using the Aastra 673xi / 675xi

Telephoning

Making Calls

1.

In order to establish a connection,

– pick up the handset or

– press the Handsfree key , to make the following call in the handsfree mode

(see Handsfree / Open-Listening Mode starting on page 15).

2.

Dial a call number:

– Enter the call number using the number keys.

– Or: press the Redial key to call back a previously dialled call number. Then select an entry with the navigation keys . Confirm with theDial out softkey or pick up the handset.

– Or: Press the function key with the phone book function (please refer to Phone

Book starting on page 19). This function is for selecting a call number from the

phone book of the OpenCom 100 / Aastra 800 communications system.

3.

Wait for the connection to be set. After about five seconds, the Aastra 673xi / 675xi accepts the entire call number and dials. To speed up dialling, press the hash key after entering the call number.

Calling with Selective Line Seizure

If multiple trunk keys are configured for your telephone, you can seize a line selectively

1.

Press a trunk key / /

Optional: Use the left arrow key

to seize a specific line.

or right arrow key to select a line.

In the display the line numbers (L1, L2...) are shown and indicate whether this line is free and can thus be seized.

2.

Dial a call number (see page 11).

11

Using the Aastra 673xi / 675xi

Note

If the administrator has linked a trunk key / / with a SIP user account, you will be calling under the call number of the SIP user account. If the trunk key is not linked, the call number of trunk key 1 is used.

Answering a Call

An incoming call is signalised via ringer, a blinking trunk key and the blinking red LED indicator to the upper right:

To accept the call, you:

• pick up the handset or

• press the blinking trunk key

• press the Handsfree key

(see page 15).

/ / or

to accept the following call in the handsfree mode

During call signalling you can press the Ignore softkey to suppress call signalling (on the Aastra 6755i / 6757i). The person calling now hears the busy tone.

Holding a Call

You can briefly interrupt an ongoing call:

1.

Press the Hold key

2.

Press the Hold key

. The person calling now hears music on hold.

again or press the Pickup softkey to continue the call.

Ending a Call

To end a call you do as follows:

• Put down the handset.

or

• press the Goodbye key .

12

Using the Aastra 673xi / 675xi

Three-Party Conference Calls

You are making a call, e.g. on the trunk key 1 , its LED indicator is lit. You can now forward the call, execute an enquiry, switch back and forth between two subscribers

(“toggle”) or set up a conference. You can use any available trunk key

for three-party conference calls.

/ /

Enquiry

While telephoning, you can make an enquiry to another subscriber.

Note

The enquiry function cannot be used to transfer calls on SIP telephones. Alternatively, use the Xfer softkey resp. the Transfer key on the Aastra 6730i / 6731i.

Press the up arrow key on the Aastra 6753i.

1.

Press an unassigned trunk key, e.g. trunk key 2 .

You hear the internal dialling tone. The person calling is put on hold and now hears music on hold.

2.

Now dial the call number of the subscriber desired and make the enquiry call.

3.

Press the Goodbye key to terminate the enquiry call.

4.

on the Aastra 6730i / 6731i / 6753i / 6755i / 6757i: Press the trunk key where the first caller is waiting. You are now connected with the caller on hold once again.

If after ending the enquiry call you put down the handset, after a few seconds you will automatically be called back with the connection on hold.

Toggling

On the Aastra 6730i / 6731i / 6753i / 6755i / 6757i

While you are conducting an enquiry call, the first caller is put on hold (see page 13).

Now you can toggle between callers (switch back and forth).

1.

Press the trunk key (e.g. ) of the caller waiting currently. The other caller is put on hold. The LED indicator of the trunk key of the respectively held caller blinks during this process. The held caller hears music on hold.

2.

Press the trunk key of the caller waiting to switch to that caller. The other caller is now put on hold.

13

Using the Aastra 673xi / 675xi

Tip: While you are talking with the first caller (the second caller is on hold), you can initiate a conference with both callers. To do so, press the Conf softkey resp. the Conference key on the

Aastra 6730i / 6731i. To end the conference specifically, please

read the description on page 15.

3.

Ending toggling: Press the Goodbye key to terminate the current call.

4.

Then press the trunk key where the other caller is waiting. You are now connected with the caller on hold once again.

Transferring Call to Another Caller

1.

Press the Xfer softkey resp. the Transfer key

Press the up arrow key on the Aastra 6753i.

on the Aastra 6730i / 6731i.

You hear the internal dialling tone. The person calling is put on hold and now hears music on hold.

2.

Dial the call number of the internal subscriber desired.

– Transferring a call with notification: When the subscriber answers, announce the call transfer. Then press the Xfer softkey resp. the Transfer key on the

Aastra 6730i / 6731i. Press the up arrow key on the Aastra 6753i.

– Transferring a call without notification: When you wish to wish to transfer the call without notification, wait for the ringing tone. Then press the Xfer softkey resp. the Transfer key on the Aastra 6730i / 6731i. Press the up arrow key on the Aastra 6753i. The caller on hold now hears the ringing tone of the transfer destination and waits for the call to be accepted.

Conference

You can speak with two callers simultaneously in a so-called “Three-Party Conference”.

1.

Dial the call number of the first caller.

2.

Press the Conf softkey resp. the Conference key

Press the down arrow key on the Aastra 6753i.

3.

Press the available trunk key (e.g. caller.

on the Aastra 6730i / 6731i.

) and dial the call number of the second

The other caller is put on hold.

14

Using the Aastra 673xi / 675xi

4.

When the second caller answers, announce the conference. Press the Conf softkey resp. the Conference key on the Aastra 6730i / 6731i once again. Press the down arrow key on the Aastra 6753i.

You are now connected with both callers in a three-party conference. The display shows the list of conference partners.

5.

Do the following to end the conference:

– Dropping an individual subscriber from the conference: Use the navigation keys to select one subscriber and press the Drop softkey. This ends the connection to the selected subscriber.

Dropping an individual conference participiant cannot be done using a softkey on the Aastra 6730i / 6731i or on the Aastra 6753i. Please refer to the user guide of the respective device for more details on this function.

– Ending a conference: Put down the handset or press the Goodbye key end the conference (connection to both subscribers).

to

Other Device Functions

Handsfree / Open-Listening Mode

You can make a call in the handsfree mode, e.g. to let anyone present in the room listen in. Before or during a call, press the Handsfree key (on the Aastra 6730i /

6731i: the Loudspeaker key ). The speaker is switched on. The red LED indicator next to the Handsfree key lights up. Press the key once again to switch the speaker off.

Mute Function

If you do not want the caller to listen in to what, e.g. you are discussing with someone in the room, you can temporarily mute the telephone. During a call press – the Mute key . The microphone is switched off. The red LED indicator next to the key blinks and your caller can no longer hear you. Press the Mute key once again to switch the microphone back on.

15

Using the Aastra 673xi / 675xi

Call Protection

You can configure a function key with the do not disturb function (please refer to

Function Keys Reference starting on page 30).

1.

Press the function key to activate the do not disturb function.

The LED indicator next to the function key lights up. The person calling hears the ringing tone, but your telephone does not signal the call.

2.

Press the function key once again to deactivate the do not disturb function.

Adjusting Volume Level

You can adjust the volume of the ringer, of the handset or of the speaker with the

Volume keys .

• During call signalling you can adjust the volume of the ringer.

• While making a call, you adjust the volume of the handset or – in the handsfree mode – the volume of the speaker.

Using Headset

A headset can be connected to an Aastra 673xi / 675xi. You can press the Handsfree key in this case in order to accept and end calls . You can configure via the

Options menu of the Aastra 673xi / 675xi, whether to use the headset or the speaker

for handsfree operation (see Settings starting on page 30).

The Aastra 6730i / 6731i does not provide a separate headset connector. With these telephones, you can replace the handset with a headset.

Note

Establishing a call can be delayed with SIP telephony. When using a headset, e.g. you should wait a second before you begin to speak.

16

Using the Aastra 673xi / 675xi

Speed Dialling

You can save call numbers either to the function keys or to the number keys of your telephone as speed dialling destination.

Speed Dialling with Function Keys

If the administrator of the OpenCom 100 / Aastra 800 communications system has programmed speed dialling destinations:

• Pick up the handset and press the function key where the speed dialling destination is programmed.

alternatively – when you wish to call in the handsfree mode:

• Press the function key – with the handset down – where the speed dialling destination is programmed.

Speed Dialling with Number Keys

Select speed dialling destination

• Pick up the handset. Press the number key where the desired call number is saved for a few seconds.

alternatively – when you wish to call in the handsfree mode:

• Press the number key – with the handset down – where the speed dialling destination is programmed.

Configuring a speed dialling destination

You can configure the number keys as speed dialling keys directly on your

Aastra 673xi / 675xi:

1.

Press one of the number keys for a few seconds.

Aastra 6755i / 6757i: The display shows the Enter Number: menu card.

Aastra 6730i / 6731i and Aastra 6753i: The display shows Speeddial-> Enter

Number. Confirm with the down arrow key.

2.

Enter the destination call number using the number keys. To correct a mistaken number use the Backspace function key. Slide the cursor horizontally with the left arrow key or right arrow key .

17

Using the Aastra 673xi / 675xi

3.

Use the navigation keys to move the cursor onto the Line: field and press the

Change softkey. This selects a trunk key which is to be linked with the speed dialling.

on the Aastra 6730i / 6731i or 4.

Press the Save softkey resp. the right arrow key on the Aastra 6753i.

The speed dialling is now saved.

Note

You cannot remove speed dialling destinations saved to number keys (please refer to

the Deleting a Local Configuration starting on page 33).

Caller Lists

The administrator of the OpenCom 100 / Aastra 800 communications system can con-

figure “Missed calls” or “Accepted calls” function keys (seeFunction Keys Reference starting on page 30). Use these function keys to access the caller lists managed on the

OpenCom 100 / Aastra 800 communications system. The LED indicator next to the

“Missed calls” function key additionally blinks when the caller list contains new entries.

1.

Press the function key with the caller list function.

The caller list appears.

2.

Use the navigation keys to go to the desired entry.

3.

Press the Dial out softkey to call the selected entry.

4.

To show detailed information on the entry selected, press the Info softkey. Press

– Delete to remove the entry displayed or

– Dial out to call the entry displayed.

5.

Press the Goodbye key to exit the menu card display.

Note

The list of dialled call numbers is displayed with the Redial key .

18

Using the Aastra 673xi / 675xi

Phone Book

You can configure a function key with a phone book function (please refer to Function

Keys Reference starting on page 30). Use this function key to access the phone books

managed on the OpenCom 100 / Aastra 800 communications system.

1.

Press the function key with the phone book function.

The Phonebook menu card appears.

2.

Enter one or multiple first letters into the Search field to find the phone book entry you are looking for. Use the number keys to do so. To correct a mistaken entry use the Delete softkey. Slide the cursor horizontally with the left arrow key or right arrow key . Confirm the entry using the OK softkey.

A list of phone book entries of the OpenCom 100 / Aastra 800 communications system will appear.

3.

Use the navigation keys to go to the desired entry. Use the Next and Prev softkeys to go from page to page.

4.

Press the Dial out softkey to call the selected entry.

5.

Press the Info softkey to show detailed information on the entry selected.

6.

Press the Goodbye key to exit the menu card display.

Call Forwarding

You can configure a function key with a call forwarding function (please refer to

Function Keys Reference starting on page 30).

1.

Press the function key to show the Call Forwarding menu. Use the navigation keys to get to the desired input line or option on the menu cards. Confirm with the OK or Change softkeys respectively. Press the Backspace softkey to return to the previous menu card. The following menu cards appear:

– select the unconditional, busy or no reply option

– select the option on (to activate), off (to deactivate) or Change (for entering the call number manually)

– after entry: select the internal, external or int.+ext. call type

2.

Press the Goodbye key to exit the menu card display.

19

Using the Aastra 673xi / 675xi

Voicebox

The OpenCom 100 / Aastra 800 communications system provides you with a voicebox which serves as an “answering machine” if desired. To operate the voicebox, it is rec-

ommended to configure a key with the Speech function (see Function Keys Reference starting on page 30). Activating or deactivating the voicebox is done via call forward-

ing to a voicebox call number (please refer to Call Forwarding starting on page 19).

Any time there are new messages on your OpenVoice voicebox, the Aastra 673xi /

675xi display shows the symbol ‚ and the number of voicebox messages received next to it. Additionally, the LED indicator next to the Speech function key lights up.

1.

Press the function key with the Speech function.

The Speech menu card shows a list of existing voice messages.

2.

Use the navigation keys to select the desired voice message. Confirm with the

Info softkey to display details about the voice message.

– Press the Delete softkey, to remove the entry displayed from the list.

– Press the Dial out softkey to call back the selected entry.

– Press the Backspace softkey to show the list of voice messages.

3.

Press the Goodbye key to exist the Speech menu card.

It is possible, however, to configure a voicebox function key. Use this function key to call your voicebox.

1.

Press the function key with the Voicebox function.

The voicebox is called.

2.

The next steps are voice controlled. Follow the Voice menu instructions.

3.

Press the Goodbye key to exit the OpenVoice system.

Busy Lamp Field

Use the Busy Lamp Field function key (BLF, busy lamp) to view the free or busy state of another internal subscriber. For every desired call number of a subscriber you have to

configure a separate BLF function key (please refer to Function Keys Reference starting on page 30). The LED indicator next to the function key shows the state of the

subscriber connected:

20

Using the Aastra 673xi / 675xi

• Unlit ( ): The subscriber is free. Press the BLF function key to call the subscriber.

• Blinking ( ): The subscriber is being called. Press the BLF function key to accept the call (“Pickup”).

• Lit ( ): The subscriber is busy.

You can also programme a softkey with the BLF function to one of the additional key levels. In this case, you must activate the level with the More softkey so that the LED indicator shows the state of the subscriber connected.

Phone Lock

You can lock the Aastra 673xi / 675xi to prevent unauthorised use. Unlocking is possible only with your user PIN. This function can be executed via a function key or via the Options menu.

1.

Press the Options key .

The Options List menu card appears.

2.

Use the navigation keys to select the 3.Phone Lock menu entry. Confirm with the right arrow key or with the Select softkey.

3.

Confirm Lock the phone? on the display with the Lock softkey.

Phone is locked appears on the display. When in this state, no functions can be triggered and no calls made. It is possible, however, to accept incoming calls.

You can unlock the phone:

1.

Press the Options key .

To unlock the phone and Password: appear on the display.

2.

Enter the user PIN using the number keys. Confirm with the right arrow key with the Enter softkey.

or

Note

When the Aastra 673xi / 675xi is locked, emergency calls to predefined call numbers can still be made. The admitted call number depend on the special lists assigned to the user group (Telephony: Lists: Special lists menu). The default contains the 110 and 112 call numbers.

21

Using the Aastra 673xi / 675xi

Presence

With the presence function you communicate your presence status to an internal

caller. Change your status using a Presence function key (see Function Keys Reference starting on page 30).

1.

Press the function key with the Presence function.

The My Status menu card appears.

2.

Use the navigation keys to select the desired status. Confirm using the Change softkey.

The presence status is changed.

By selecting the “Available” status, you switch off the status display for callers.

Hot Desking

The Aastra 673xi / 675xi communications system supports the “Hot desking” feature.

This feature allows you to transfer your user configuration to any Aastra 673xi / 675xi of equal type.

1.

If the designated Aastra 673xi / 675xi is currently in operation, press the logout function key and confirm restarting with the OK softkey.

The Login Phone menu card appears.

2.

Confirm using the OK softkey.

The Phone No. menu card appears.

3.

Enter your call number. Confirm using the OK softkey.

The PIN menu card appears.

4.

Enter your user PIN. Confirm using the OK softkey.

The Aastra 673xi / 675xi restarts – it is configured with your configuration. If your configuration is currently active on another Aastra 673xi / 675xi, the other

Aastra 673xi / 675xi will be logged out automatically.

22

Main Menu on the Aastra 673xi / 675xi SIP Telephone

Main Menu on the Aastra 673xi / 675xi

SIP Telephone

Most features which the system administrator can program to a separate function key of the Aastra 673xi / 675xi SIP telephone can be set and used via the main menu of the OpenCom 100 / Aastra 800 communications system. To do so, the administrator has to configure a Main menu function key on the Aastra 673xi / 675xi SIP telephone

(see Function Keys Reference starting on page 30).

The main menu contains the system features of the OpenCom 100 / Aastra 800 communications system. These features are arranged in a menu tree. The main menu contains the following menu groups:

1 Calls

This is where the most important call-related features are grouped together.

Menu description: see page 24

2 Call forwarding

This menu group provides all types of call forwarding which you can programme on your telephone.

Menu description: see page 24

3 Messages

This menu group offers information on e-mails and short messages which you have sent or received. Furthermore you can activate prepared message texts.

Menu description: see page 25

5 Protection

Among other things, you can activate the call protection or the telephone lock in this menu group.

Menu description: see page 26

6 Connections

This menu group provides you with all the features that can affect a call.

Menu description: see page 27

9 Applications

This menu group contains all functions offered by your system telephone in conjunction with additional programme packages of your communications system.

Menu description: see page 28

23

Main Menu on the Aastra 673xi / 675xi SIP Telephone

0 Central settings

This is where you can configure central settings for the communications system. This is an optional menu item, it is only available if your system administrator has configured the appropriate authorisation for your user group.

Menu description: see page 29

1 Calls

1 Call lists: Displays the lists of missed and accepted calls.

1 Missed calls: You see the call numbers of the callers who most recently tried to reach you.

2 Accepted calls: You see the call numbers or the names of the callers with whom you last spoke.

3 Voicebox mess. (voicebox messages): You see the list of received voicebox messages and can listen to them and edit them.

4 Hunt group: If your telephone belongs to one or multiple hunt group(s), use this menu entry to switch hunt call signalling for your telephone on or off.

HG No.: [internal call number]: The pick-list of hunt group call numbers appears. Activated hunt group calls have a “+” prefixing the hunt group call number; deactivated ones have a “-”.

On/Off: switching hunt group calls on or off

All: switching all hunt group calls On/Off for your telephone

Note: If you are the last reachable member of the hunt group and you log out then any further callers will hear a busy signal. Depending on the system configuration additional calls can also be directed to the exchange.

2 Call Forwarding

1 Call diversion: Programming call diversions for your own telephone. The display shows a separate line with Immediately, After delay or Busy for each type of call forwarding along with the current status (“+” = on, “-” = off ).

6 Follow Me: This type of call forwarding diverts calls from another terminal (source) to your telephone. The PIN of the source terminal is required for this function. If

24

Main Menu on the Aastra 673xi / 675xi SIP Telephone the “follow me” function is active, all call numbers of the other device are forwarded immediatelyto your telephone.

Source: Enter the internal call number from which calls are to be forwarded and press the Enter softkey.

PIN: Enter the user PIN of the source and press the Enter softkey.

On/Off: Switching call forwarding on or off. You can switch “Follow me” call forwarding off again on your own telephone or on the other terminal via the Off option. You can also switch off “Divert call immediately” on the other terminal. The menu entry displays the current status: “+” = on,

“-” = off.

3 Messages

1 Short messages: You can exchange short messages with other communications system users with a system terminal.

1 Received mail: A list of senders of received messages is displayed. You can display, forward or delete these messages.

2 Outgoing mail: Short messages sent by you are displayed. These messages can also be displayed, forwarded or deleted.

3 New message: You can send a message to another user. Activate the

Message: input field. First enter the text (max. 160 characters) and then press the Enter softkey. Then activate the No.: input field. Enter the call number of the message recipient and press the Enter softkey.

2 E-Mail: A list of senders who have sent you e-mails is displayed and you can query the relevant e-mail information (sender, subject line, date/time received).

4 Presence: You can inform other communications system users of your presence status.

25

Main Menu on the Aastra 673xi / 675xi SIP Telephone

5 Protection

1 Call protect: Switching signalling of calls on/off for all call numbers of your device.

The menu entry displays the current status: “+” = on, “-” = off.

int./ext. calls (internal & external calls): You can activate call protection for internal calls only, for external only or for all calls.

On/Off: Switching call signalling on or off

3 Telephone lock: If you wish to temporarily allow another person to use your telephone, you can activate the telephone lock. Then your telephone is given the authorisations for the “Guests” user group. This user group is configured by the system administrator and prevents unauthorised persons from accessing, reading or making changes in the Main menu and its menu entries and lists on your telephone. Dialling rights may also be restricted.

Please contact your system administrator for information on the altered range of functions when the telephone lock is on. Telephone lock access is user-PIN protected (default “0000”). After entering the PIN, activate / deactivate the function with the On or Off option. The menu entry displays the current status:

“+” = on, “-” = off.

4 Baby call: The “Baby call” function dials a previously programmed internal or external call number a specific time interval after picking up the handset. The default time interval on the communications system is 5 seconds. The system administrator can change this value. If you begin dialling a call number within the specified time interval, the baby call is cancelled. The menu entry displays the current status: “+” = on, “-” = off.

Dest.: Enter the destination call number for a baby call.

On/Off: switching baby call on or off

8 Call wait. prot. (call waiting protection): Switches baby call on/off. The menu entry displays the current status: “+” = on, “-” = off.

On/Off: switching call-waiting protection on or off

0 Logout: If the system administrator for the system telephone has configured the

“Hot Desking” function and you are logged in to this system telephone as a user, you can use this menu entry to log out.

26

Main Menu on the Aastra 673xi / 675xi SIP Telephone

6 Connections

The following features are executed if the current connection state of your telephone permits.

1 Call pick-up

1 Pick-up: You pick up the call intended for another telephone in your pick-up group.

If the called subscriber belongs to a user group with pick-up protection activated, you cannot pick up calls for that person's call number.

2 Pick-up select. (pick-up selective): After entering the call number, you pick up the call for any other telephone.

If the called subscriber belongs to a user group with pick-up protection activated, you cannot pick up calls for that person's call number.

Note: If the other telephone is already in the call state (e. g. an answering machine is making an announcement), you can pick up the call with “Pickup select.”. The subscriber for whom you picked up the call must belong to a user group for which “Call removal” authorisation is activated, otherwise “Pickup select” is not possible.

3 Take: You wish to take a current call from one terminal over to your telephone and continue the call on the telephone. To be able to do so, your telephone and the other terminal have to have the same internal call number.

2 Dial

1 Announcement: You direct an announcement to other system terminals.

Under Dest: you enter the call number and press the Enter softkey.

Announcements can be configured on the following terminals: corded

Aastra 677x, OpenPhone 6x/7x type system telephones and DECT

Aastra 6x0d, Aastra 142d, OpenPhone 26/27/28 type system telephones.

Announcements can also be directed to call numbers where multiple subscribers can be reached (e.g. a hunt group call number).

Note: If a called subscriber has announcement protection on, this feature is not executed.

27

Main Menu on the Aastra 673xi / 675xi SIP Telephone

2 Intercom: This function is for directing an announcement to a single system

terminal and the microphone is switched on on the system terminal called. The subscriber called can answer you immediately without having to press a key. Enter the device ID of the terminal under Device-

ID: and press the Enter softkey. For information on the device IDs available, contact your system administrator.

The Intercom function is for contacting the following terminals: corded

Aastra 677x, OpenPhone 6x/7x type system telephones and DECT

Aastra 6x0d, Aastra 142d, OpenPhone 26/27/28 type system telephones.

Note: If a called subscriber has call waiting protection on, this feature is not executed.

4 Phone book: You open the OpenCom 100 / Aastra 800 phone book and can call one of the subscribers listed there.

6 Suppress number: Your call number is not transmitted to the called person for the following (external or internal) call. This menu entry is dependent on the system setting.

7 Transmit number: Your call number is transmitted to the person you call for the following call. This menu entry is dependent on the system setting.

9 Applications

This menu card is only shown if the system administrator has set up additional programme packages for your communications system and you have the user authorisation to use these programmes.

1 Voicebox: This menu entry is only shown if the system administrator has installed the additional programme package OpenVoice or Aastra Voice and configured a voicebox for you.

1 Voicebox mess. (voicebox messages): You see the list of received voicebox messages and can listen to them and edit them.

2 Call voicebox: You call your voicebox. The next steps are voice-controlled.

For detailed information please refer to the guide for the voicebox programmes OpenVoice and Aastra Voice.

28

Main Menu on the Aastra 673xi / 675xi SIP Telephone

0 Central settings

The Central settings menu card is where you can set the date and time of the

OpenCom 100 / Aastra 800 communications system. The Date / Time menu entry is available if the user group of your telephone has been granted Configurator - Expert authorisation by the system administrator.

2 Date / Time: The date and time are taken over from the exchange on the first external outgoing call. If this information is not transmitted by your network operator, you can set the date and time here yourself.

Select the desired entry (time with hh:mm, date with dd.mm.yy). Overwrite the active setting. To save the setting activate the Save menu entry.

“Main menu” Menu Tree

Main menu

1 Calls

2 Call forwarding

3 Messages

5 Protection

6 Connections

9 Applications

0 Central settings

1 Calls

1 Call lists

4 Hunt group

2 Call forwarding

1 Call diversion

6 Follow Me

3 Messages

1 Short messages

2 E-Mail

4 Presence

5 Protection

1± Call protect

3± Telephone lock

4± Baby call..

8± Call wait. prot.

0 Logout

6 Connections

1 Call pick-up

2 Dial

9 Applications

1 Voicebox

0 Central settings

2 Datum / Time

1 Call lists

1 Missed calls

2 Accepted calls

3 Voicebox mess.

1 Call diversion

1± immediately

2± After delay

3± Busy

1 Short messages

1 Received mail

2 Outgoing mail

3 New message

1 Call pick-up

1 Pick-up

2 Pick-up select.

3 Take

2 Dial

1 Announcement

2 Intercom

4 Phone book

6 Suppress number

7 Transmit number

1 Voicebox

1 Voicebox mess.

2 Call voicebox

29

Configuring the Aastra 673xi / 675xi

Configuring the Aastra 673xi / 675xi

Settings

A description of all possible settings of the Aastra 673xi / 675xi can be found in the

user guide of your Aastra 673xi / 675xi telephone (please refer to About this Manual starting on page 9).

Note

The operation is analogous on the Aastra 6730i / 6731i and on the Aastra 6753i. The key assignment is proposed on the bottom display line.

1.

Press the Options key .

The Options List menu card appears.

2.

Confirm the 1.Preference menu entry with the right arrow key

Select softkey.

or with the

3.

Go to the desired setting (please refer to The Options Menu starting on page 36

and change the setting or the option. Confirm using the Done softkey.

4.

Press the Goodbye key to exit the menu.

Function Keys Reference

Depending on the device type there are various types available and a varying number

of function keys available (please refer to Models of the Aastra 673xi / 675xi product family starting on page 3).

Note

By activating up to four levels, the assignment capacities of each softkey are multiplied on the Aastra 6755i and on the Aastra 6757i.

30

Configuring the Aastra 673xi / 675xi

With the Web Configurator, the administrator of the OpenCom 100 / Aastra 800 communications system can configure and change the following function keys for your

Aastra 673xi / 675xi.

Function keys for Aastra 6730i / 6731i and Aastra 6753i / 6755i / 6757i

Key type none

Destination

BLF

Main menu

Phone book

Missed Calls

Answered calls

Speech

Voicebox

Messages

Presence

Parameter

–

Call number ,

Labelling

Call number ,

Labelling

Labelling

Labelling

Labelling

Labelling

Labelling

Labelling

Labelling

Labelling

Function none

Direct dialling of a call number or code procedure.

Busy Lamp Field; LED indicator shows when subscriber is busy

Display of entire menu of the SIP system telephone features supported on the

OpenCom 100 / Aastra 800 communicationssystem

Shows phone book managed by the

OpenCom 100 / Aastra 800 communications system.

Shows the list of missed calls which is managed on the OpenCom 100 / Aastra 800 communications system; LED indicates available calls

Shows list of answered calls accepted by the

OpenCom 100 / Aastra 800 communications system.

Shows the list of recorded voice messages; LED indicates available messages

Calls your voice box

Shows the list of received short messages and emails; LED indicates new messages

Displays and changes your presence status; LED indicates activated status (exception: “Available” status is not indicated via LED)

31

Configuring the Aastra 673xi / 675xi

Function keys for Aastra 6730i / 6731i and Aastra 6753i / 6755i / 6757i

Key type

Call forward

Call protection

Call waiting protection

Pickup from group

Take

Phone lock

Logout

XML

Transfer

Conference

Parameter

Labelling,

Int. + ext. calls / Int. calls / Ext. calls

Labelling

Function

Shows the “call forwarding” menu

Labelling

Labelling

Labelling

Picks up a call from another device in your pick-up group.

Transfers an active call from another device operated on you internal call number.

Locks or unlocks the telephone Labelling

Labelling Logs out the telephone and shows the Login

Display

URL, Labelling Calls the defined URL from a Web server.

Programmable function control via XML data retrieval (please refer to the “IP Phone Admin

Guide” administrator guide)

Labelling

Labelling

Switches call protection on or off; LED indicator indicates active function

Switches call waiting protection on or off; LED indicator indicates active function

On the Aastra 6753i only: starts a transfer call

On the Aastra 6753i only: starts a three party conference

32

Configuring the Aastra 673xi / 675xi

Aastra 673xi / 675xi Restarting

You have to restart the Aastra 673xi / 675xi sometimes, for example, to activate a changed trunk key assignment.

Note

The operation is analogous on the Aastra 6730i / 6731i and on the Aastra 6753i. The key assignment is proposed on the bottom display line.

1.

Press the Options key .

The Options List menu card appears.

2.

Use the navigation keys to select the 2.Phone Status menu entry. Confirm with the right arrow key or with the Select softkey.

The Phone Status menu card appears.

or 3.

Select the 6.Restart Phone menu entry. Confirm with the right arrow key with the Select softkey.

4.

Confirm the restart query with the Restart softkey.

The Aastra 673xi / 675xi starts and is quickly ready for operation once again.

Deleting a Local Configuration

The Aastra 673xi / 675xi stores speed dialling numbers and possibly concurrent function key programmings in a local configuration. This can make it necessary to delete the local configuration of the Aastra 673xi / 675xi.

Note

The operation is analogous on the Aastra 6730i / 6731i and on the Aastra 6753i. The key assignment is proposed on the bottom display line.

1.

Press the Options key .

The Options List menu card appears.

33

Configuring the Aastra 673xi / 675xi

2.

Use the navigation keys to select the 2.Phone Status menu entry. Confirm with the right arrow key or with the Select softkey.

The Phone Status menu card appears.

3.

Use the navigation keys to select 8.Erase Local Config menu entry. Confirm with the right arrow key or with the Select softkey.

The display shows Please enter the administrator password.

4.

Enter the administrator password with the number keys (please refer to

Aastra 673xi / 675xi Passwords starting on page 35). Confirm with the right arrow

key or with the Enter softkey.

5.

Confirm the display Erase local config? with the Delete softkey.

Restoring Factory Settings

It is possible that you have been operating the Aastra 673xi / 675xi with another communications system or with an Internet SIP provider. To operate the Aastra 673xi /

675xi with the OpenCom 100 / Aastra 800 communications system, you should restore factory settings.

Note

The operation is analogous on the Aastra 6730i / 6731i and on the Aastra 6753i. The key assignment is proposed on the bottom display line.

1.

Disconnect the Ethernet connection of the Aastra 673xi / 675xi.

2.

If the telephone is not in operation, turn on the power supply. Wait until the

Aastra 673xi / 675xi has started. Press the Options key now.

If the Aastra 673xi / 675xi has already been operated on the OpenCom 100 /

Aastra 800 communications system, the Options List menu card with 3 menu entries appears in German. Continue with step 3.

If the Aastra 673xi / 675xi has factory settings only partially active, the Options

List menu card appears with 7 menu entries in English. Continue with step 4.

3.

Use the navigation keys to select the 2.Phone Status menu entry. Confirm with the right arrow key or with the Select softkey.

34

Configuring the Aastra 673xi / 675xi

– The Phone Status menu card appears. Use the navigation keys to select the

7.Factory Default menu entry. Confirm with the right arrow key or with the

Select softkey.

– The display shows Please enter the administrator password. Enter the admin-

istrator password with the number keys (please refer to Aastra 673xi / 675xi Passwords starting on page 35). Confirm with the right arrow key

Enter softkey.

or with the

– Confirm the display Reset phone to factory defaults? with the Default softkey.

4.

Use the navigation keys to select the 5.Administrator Menu menu entry.

Confirm with the right arrow key or with the Select softkey.

– The display shows Please enter the administrator password. Enter the admin-

istrator password with the number keys (please refer to Aastra 673xi / 675xi Passwords starting on page 35). Confirm with the right arrow key

Enter softkey.

or with the

– Select the 4.Factory Default option. Confirm with the right arrow key with the Enter softkey.

– Confirm the display Reset phone to factory defaults? with the Default softkey.

or

Aastra 673xi / 675xi Passwords

Certain functions of the Aastra 673xi / 675xi can only be accessed via password for security reasons:

• Login of the Aastra 673xi / 675xi: Under Phone No. enter your call number.

Under PIN enter your user PIN (see Hot Desking starting on page 22).

• Local settings on the telephone: The factory settings password is “22222”. After the first log in of the Aastra 673xi / 675xi onto the OpenCom 100 / Aastra 800 communications system this password is overwritten by the OpenCom 100 /

Aastra 800 communications system for security reasons.

35

Configuring the Aastra 673xi / 675xi

The Options Menu

Press the Options key in order to directly configure local settings on the

Aastra 673xi / 675xi. Below every menu card the softkeys available for the Aastra 6755i and the Aastra 6757i respectively are shown. The Aastra 6730i / 6731i and the

Aastra 6753i show the corresponding key assignment in the lower line of the display.

Key:

Option

Options List

1.Call Forward

2.Preferences

3.Phone Status

4.User Password

5.Administrator Menu

6.Restart Phone

7.Phone Lock

Factory default menu

Key:

Option

Options List

1.Preferences

2.Phone Status

3.Phone Lock

-

-

Select

Done

-

-

PABX operated menu

Preferences

1.Tones

2.Display

3.Set Audio

-

-

Select -

-

Done

Phone Status

1.IP&MAC Addresses

2.LAN Port

3.PC Port

4.Firmware Info

5.Error Messages

6.Restart Phone

7.Factory Default

8.Erase Local Config.

-

-

Select

-

-

Done

-

-

-

Phone Lock

Lock the phone?

Lock

-

Cancel

Telephone Options menu reference

Tones

1.Ring Tone

2.Tone Set

-

-

Select

Done

-

-

Display

1.Contrast Level

2.Backlight

-

-

Select

Done

-

-

Set Audio

1.Audio Mode

2.Headset Mic Volume

-

-

Select

Done

-

-

-

-

-

Restart phone

Are you sure?

Restart

Cancel

-

Please enter the administrator password.

Password:

Enter

Backspace

Clear Quit

-

-

-

-

-

Ring Tone:

[1 to 5]

Silent

-

Cancel

Done

-

-

-

Tone Set

US

[further countries]

-

Cancel

Done

-

-

-

Contrast Level

<-- [brighter]

--> [darker]

-

Cancel

Done

-

-

-

* Off

* Auto

Backlight

Advanced

Cancel

Done

-

-

-

Audio Mode

Speaker

Headset

Speaker/Headset

Headset/Speaker

-

Cancel

Done

-

-

-

Headset Mic Volume

Low

Medium

High

-

Cancel

Done

When factory settings are restored no additional language files are available. In this case, the display language is set to English.

36

Index

Index

A

Aastra 6730i 3

Aastra 6731i 3

Aastra 6753i 4

Aastra 6755i 4

Aastra 6757i 4

Aastra M670i 5

Aastra M675i 5

Administrator password 34, 35

Announcement 27

Answered calls 31

B

Baby call 26

Busy lamp field 31

C

call diversion 24

Follow me 24

Call forwarding 19, 32

Call lists 24

Call number

suppress 28 transmit 28

Call protection 16, 32

call protection 26

Call waiting protection 32

Caller list 18

Callers List key 6

Calls

pick-up 27

Call-waiting protection 26

Conference 13, 14, 32

Connections

Call pick-up 27

Dial 27

D

Date

set 29

Destination 31

E

e-mail 25

Emergency calls 21

Enquiry 13

F

Factory settings 34

Follow me 24

Function keys 7, 8

G

Goodbye key 6, 7, 12

H

Handsfree 15

Handsfree key 8

Hash key 11

Hold key 6, 7

Hot Desking 22

hunt group 24

I

Intercom 28

K

Key extensions 5

Aastra M670i 5

Aastra M675i 5

37

Index

L

Log out 32

Logout 26

Loudspeaker key 6

M

Main menu 31

applications 28

Call forwarding 24

Calls 24

central settings 29

Connections 27

Menu tree 29

messages 25

protection 26

Messages 31

Missed calls 31

Mute key 6, 8

N

Navigation keys 7, 8

O

Open-listening 15

Options key 6, 7

P

Password 35

Phone book 19, 28, 31

Phone Lock 32

Pick-up 27 select 27

Pickup from group 32

Presence 25, 31

R

Redial key 6, 7

Restarting 33

38

S

Short messages 25, 31

Softkeys 8

Speech 31

Speed dialling 17

T

Take 27, 32

Telephone lock 26

Telephone options

(German) 36

Time

set 29

Toggling 13

Transfer 13, 14, 32

Trunk keys 6, 7

U

User PIN 21

V

Voicebox 28, 31

Volume

setting 16

Volume control keys 6, 7

X

XML 32

Notes

Notes

39

Notes

Notes

40

Copyright 2011 www.aastra.com

All rights reserved

As of 01.10.2011

Subject to changes