advertisement
Pro
/
Auto Totaling Time Clock
User Guide
1
3 / 07 /12
PAY PERIOD ENDING
M. Scott
NAME
SIGNATURE
TOTAL HOURS OFFICE
R.T.
O.T.
USE
DATE AND TIME
PAYABLE
TIME
M. Scott
NAME
SIGNATURE
3 / 07 /12
1
PAY PERIOD ENDING
TOTAL HOURS OFFICE
R.T.
O.T.
USE
DATE AND TIME
PAYABLE
TIME
RATE
AMOUNT
EARNINGS
DEDUCTIONS
BALANCE
RATE
AMOUNT
EARNINGS
DEDUCTIONS
BALANCE
M. Scott
NAME
SIGNATURE
3 / 07 /12
1
PAY PERIOD ENDING
TOTAL HOURS OFFICE
R.T.
O.T.
USE
DATE AND TIME
PAYABLE
TIME
RATE
AMOUNT
EARNINGS
DEDUCTIONS
IMPORTANT: Duplicate card numbers must NOT
be used within the same pay period
BALANCE pyramidtimesystems.com
Form 44100-10 Rev. K
© 2001 PYRAMID TIME SYSTEMS, LLC
Pro
IMPORTANT: Duplicate card numbers must NOT
be used within the same pay period pyramidtimesystems.com
Form 44100-10 Rev. K
© 2001 PYRAMID TIME SYSTEMS, LLC
IMPORTANT: Duplicate card numbers must NOT
be used within the same pay period
pyramidtimesystems.com
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
Copyright Information
© 2014 Pyramid Time Systems, LLC. All rights reserved.
Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws.
The information contained herein is subject to change without notice.
The only warranties for Pyramid Time Systems products are set forth in the express warranty statements accompanying such products. Nothing herein should be construed as constituting an additional warranty. Pyramid Time Systems shall not be liable for technical or editorial errors or omissions contained herein.
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
TABLE OF CONTENTS
TABLE OF CONTENTS
. . . . . . . . . . . . . . . . . . . . . .
1
PRODUCT OVERVIEW
. . . . . . . . . . . . . . . . . . . . . . .
2
FEATURES
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
2
CONTENTS
. . . . . . . . . . . . . . . . . . . . . . . . . . .
3
GETTING STARTED & INSTALLATION
. . . . . . . . . . . . . . . .
4
PROGRAMMING
. . . . . . . . . . . . . . . . . . . . . . . .
4-5
SET UP PAY
. . . . . . . . . . . . . . . . . . . . . . . . . .
6-8
TIME CARDS
. . . . . . . . . . . . . . . . . . . . . . . . . . .
9
PRINT FORMAT
. . . . . . . . . . . . . . . . . . . . . . . . .
9
BUZZERS, BELLS & WALL CLOCKS
. . . . . . . . . . . . . . .
10-11
OPERATION
. . . . . . . . . . . . . . . . . . . . . . . . . .
12
REPLACING RIBBON CARTRIDGE
. . . . . . . . . . . . . . . . .
13
TROUBLESHOOTING
. . . . . . . . . . . . . . . . . . . . . .
14
MASTER RESET
. . . . . . . . . . . . . . . . . . . . . . . . .
14
CLEANING & CARE
. . . . . . . . . . . . . . . . . . . . . . .
15
FAQs
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
16
ACCESSORIES
. . . . . . . . . . . . . . . . . . . . . . . . .
16
SPECIFICATIONS
. . . . . . . . . . . . . . . . . . . . . . . .
17
WARRANTY & CUSTOMER SUPPORT
. . . . . . . . . . . . . .
18-19
ESPAñOL
. . . . . . . . . . . . . . . . . . . . . . . . . .
20-38
FRANçAIS
. . . . . . . . . . . . . . . . . . . . . . . . . .
39-57 pyramidtimesystems.com
TABLE OF CONTENTS 1
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
Card Alignment
Auto Totaling
Pay Period
Shift Rounding
Ribbon Ink
Audio Signal
Bell Interface
Wall Clock Interface
Language Printing
Display
Printing Format
Printing
Automatic Time Reset
Battery Back-Up
Tamper-Proof
Warranty
PRODUCT OVERVIEW
Thank you for choosing a 4000Pro/5000+ Series Auto Totaling Time Clock!
The 4000Pro/5000+ Series Time Clock features automatic employee time totaling for accurate, error-free payroll tracking. Tally weekly, every 2 weeks, semi-monthly or monthly pay periods for up to 100 employees (4000Pro - 50 employee limit).
Simple set-up, simple operation & simple ribbon changes make this time clock a favorite with small business!
Please read through this User Guide for simple set-up & operation.
AUTO TOTALING TIME CLOCK : FEATURES
Employee Capacity 5000 Series - 100
4000Pro - 50
Top
Yes
Weekly, every 2 weeks, semi-monthly, monthly
0, 5, 10 or 15 minute intervals
Black
Buzzer / Speaker
Yes
Yes
English, Spanish & French
Time, Date & Day of Week, backlit LCD screen
Year, Date & Time (select AM/PM, military or true military)
Dot matrix
Short months, Leap Year & Daylight Savings Time
Safeguards data & settings for up to 30 days without power
Security lock protects against costly time theft
1-Year manufacturer's limited warranty
2 PRODUCT OVERVIEW & FEATURES 888.479.7264
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
CONTENTS
M. Scott
NAME
SIGNATURE
3 /07/12
1
PAY PERIOD ENDING
TOTAL HOURS OFFICE
R.T.
O.T.
USE
DATE AND TIME
PAYABLE
TIME
RATE
4000Pro/5000+ Series Auto
Totaling Time Clock
5000 + MOUNTING TEMPLATE
Screw Guide Template Below Is Actual Size
+ +
Bracket is designed for single or double electrical box.
Level Line Marker
For more information contact us at 888.479.7264 pyramidtimesystems.com
Mounting
Template
UP
Pro
/
Auto Totaling Time Clock
User Guide
M. Scott
NAME
SIGNATURE
3/07/12
PAY PERIOD ENDING
TOTAL HOURS OFFICE
USE R.T.
O.T.
DATE AND TIME PAYABLE
TIME
AMOUNT
RATE
EARNINGS
DEDUCTIONS
BALANCE
NAME
M. Scott
SIGNATURE
R.T.
O.T.
TOTAL HOURS OFFICE USE DATE AND TIME
RATE
3/07/12
PAY PERIOD ENDING
AMOUNT
EARNINGS
DEDUCTIONS
BALANCE
M. Scott
NAME
SIGNATURE
3/07/12
PAY PERIOD ENDING
TOTAL HOURS OFFICE
USE R.T.
O.T.
RATE
AMOUNT
EARNINGS
DATE AND TIME PAYABLE
TIME
be used within the same pay period IMPORTANT: Duplicate card numbers must NOT
Form 44100-10 Rev. K pyramidtimesystems.com
© 2001 PYRAMID TIME SYSTEMS, LLC
IMPORTANT: Duplicate card numbers must NOT
DEDUCTIONS
BALANCE
be used within the same pay period pyramidtimesystems.com
© 2001 PYRAMID TIME SYSTEMS, LLC Form 44100-10 Rev. K
Pro
IMPORTANT: Duplicate card numbers must NOT
be used within the same pay period pyramidtimesystems.com
4000Pro/5000+/5000+HD
User Guide
CH751
CH751
Security
Keys (2)
1
NAME
SIGNATURE
TOTAL HOU
R.T.
RS OFFICE
O.T.
USE
NAME D ENDING
SIGNATURE
DATE AND
TOTAL HOURS
TIME
R.T.
PAYABLE
O.T.
OFFICE
USE
RATE
AMOUNT
EARNINGS
RATE
AMOUNT
EARNINGS
DEDUCTIONS
BALANCE
BALANCE
1
SIGNATURE
DATE AND TIME
TOTAL HOURS
O.T.
OFFICE
USE DATE AND TIM
E
PAY PERIOD E
NDING
1
RATE
AMOUN
T
EARNINGS
DEDUCTIONS
BALANCE
IMPORTAN
T D p ica te card m ers m e same pa st NOT y period pyramidti
Form 4410
0-10 Rev
. K
D p icate ca
© 2001 PY RAMID TIM pyramidtimesystems.com
LLC rd m ers m pyramidtime
© 2001 PYRAMID TIM st NOT
Form 44100-1
0 Rev. K
LLC
44100-10
Time Card (25)
WHAT YOU WILL NEED
Tape Measure Pencil Phillips Head
Screw Driver
KNOW YOUR SERIAL #
IMPORTANT:
Please write down serial # located on back of time clock before mounting.
Write your serial # here:
Power Drill
(Optional)
SAMPLE
pyramidtimesystems.com
CONTENTS 3
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
DESKTOP SET UP
1
2
Remove time clock from carton & place on a flat, level surface.
Plug unit into AC wall outlet.
3
4
WALL MOUNTING
1
2
5
6
Select a location convenient to employees clocking IN & OUT. Be sure power outlet is within 5 feet of mounting location.
Use masking tape to hold mounting template on wall, making certain template is positioned so bottom of time clock is approximately
45 inches from floor.
Drill holes using template as a guide.
Remove template from wall & install #10 screws, leaving approximately 3/16 inch of screws exposed. For sheetrock walls, use plastic anchors.
Hang time clock on wall, aligning keyholes on the rear with screw heads. Press downward on time clock until it lowers onto screws. If mounting
5000+HD Time Clock, unlock & remove top/front cover, & tighten wall screws to fasten.
Plug unit into AC wall outlet.
PROGRAMMING
Model 5000 +
Model 5000 +HD
4
1
2
3
4
Use key to unlock & remove top/front cover. Locate programming buttons labeled SELECT, s (UP) & t(DOWN).
Press SELECT until desired feature is displayed (see chart on page 5).
Press s (UP) or t(DOWN) to scroll through feature options.
Press SELECT to save option setting & move to next feature.
INSTALLATION & PROGRAMMING 888.479.7264
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
AUTO TOTALING TIME CLOCK
:
FEATURES SET UP
FeATuRe
(SeLeCT)
Set Language
DISPLAy DeFAuLT SeTTINg eNgLISH uSA
OPTIONS (SCROLL st)
eNgLISH,
French (FRANCAIS),
Spanish (eSPANOL)
USA: MM/DD/YR, EURO: DD/MM/YR Set Date
Format
Set year
Set Month
Set Date
2012
JAN
1
DISPLAYED YEAR +/- 1 Year
DISPLAYED MONTH +/- 1 Month
DISPLAYED DATE +/- 1 Day
Set Daylight
Savings Time
(DST) Rule
Set Format
Set Printed
Time Format
Set Hour
Set Minutes
Schedule an event (e.g. ring bells)
Setup Pay
Period Options uSA
AM/PM
AM/PM
12AM
00
NO
NO
uSA: USA DST: Begins 2nd
SUN of MAR, Ends 1st SUN of NOV
euRO: European DST: Begins Last
SUN of MAR, Ends Last Sun of OCT
OTHeR: Set a custom DST Rule
See Set DST Rule
OFF: No adjustment for DST.
AM/PM: 12 Hour,
MIL: Military, 24 Hour
AM/PM: 12 Hour (e.g. 3:30PM)
MIL: Military, 24 Hour (e.g. 15:30)
ATAAP: Military, 24 Hour, Minutes expressed in hundreths of one hour
(e.g. 15.50)
DISPLAYED HOUR +/- 1 Hour
DISPLAYED MINUTE +/- 1 Minute
NO: No event(s) scheduled.
yeS: Schedule event(s) SET EVENT
#1-50 (see pages 10&11)
NO: No pay period options configured.
yeS: Setup pay period options
(see pages 6-8) pyramidtimesystems.com
PROGRAMMING 5
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
SET UP PAY
Pyramid’s Auto Totaling Time Clocks record & summarize payroll information for up to
100 employees on a weekly, every 2 weeks, semi-monthly, or monthly basis. Use the
SETUP PAY? Feature to select desired pay period.
MENU
:
SETUP PAY?
st
Set How Time Clock Calculates Totals
FeATuRe
(SeLeCT)
Set Custom
Totaling
Settings
Are you sure you want to clear stored data/totals?
Set printed format for payable time
DISPLAy DeFAuLT SeTTINg
NO
NO
HR:MIN
OPTIONS (SCROLL st)
yeS/NO: Select yeS to set up pay period options 1
yeS/NO: Select yeS to continue setting up pay period options 1
HR:MIN: Std. hours & minutes format (e.g. 8 hours, 30 minutes printed as 8:30)
HR.HuN: Std. hours with minutes as hundredths of one hour (e.g.
8 hours, 30 minutes printed as 8.50)
(continued on next page)
1 IMPORTANT:
SeLeCTINg yeS IN SeTuP PAy? MeNu AFTeR INITIAL SeTuP WILL eRASe ALL STOReD
DATA & NeW TIMe CARDS MuST Be ISSueD. However, you may change all other features (language, date format, year, month, date, DST, etc.) without effecting time totals, even while a user is clocked IN.
6 SET UP PAY 888.479.7264
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
SET UP PAY (cont.)
MENU
:
SETUP PAY?
st
Set How Time Clock Calculates Totals
FeATuRe
(SeLeCT)
Set pay period duration
DISPLAy DeFAuLT SeTTINg
WeeKLy
SuN
OPTIONS (SCROLL st)
WeeKLy: Administer weekly payroll
MONTHLy: Administer monthly payroll
eVeRy 2 WeeKS: Administer payroll every other week on same day of week
SeMI-MONTHLy: Administer payroll on two selected days during month
SuN, MON, Tue, WeD, THu, FRI,
SAT: the day pay period ends
Select Last Day of Pay Period or Reset Day 1
(WeeKLy)
Select Last Day of Pay Period or Reset Day 1
(MONTHLy)
1st
Select last date of pay period or reset date
(eVeRy 2
WeeKS)
Select last day of period or reset days
(SeMI-
MONTHLy)
DAy MONTH DATe
15th & LAST
1st: Resets first day of month
LAST: Resets last day of month
LAST-1: Resets one day before last day of month
LAST-2: Resets two days before last day of month
LAST-3: Resets three days before last day of month
LAST-4: Resets four days before last day of month
LAST-5: Resets five days before last day of month
Select 1st-14th of given month
NOTe: Clock will reset every two weeks from chosen date
15th & LAST: Resets 15th and last day of month
14th & LAST-1: Resets 14th and one day before last day of month
13th & LAST-2: Resets 13th and two days before last day of month
12th & LAST-3: Resets 12th and three days before last day of month
11th & LAST-4: Resets 11th and four days before last day of month
10th & LAST-5: Resets 10th and five days before last day of month
16th & 1st: Resets 16th and first days of month
(continued on next page)
1 Reset Day & Time is desired day & time for new pay period. Employee begins new time card on this day.
pyramidtimesystems.com
SET UP PAY 7
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
SET UP PAY (cont.)
MENU
:
SETUP PAY?
st
Set How Time Clock Calculates Totals
FeATuRe
(SeLeCT)
Set reset time for reset day or days
Set number of hours allowed between punches 1
FeATuRe
(SeLeCT)
Configure rounded time/ flex time/ grace period
DISPLAy DeFAuLT
10PM
13
OPTIONS (SCROLL st)
Recommend setting one hour prior to shift start time of new pay period (e.g. am reset time for a am start time)
10-99 Hours
OPTIONS (SCROLL st)
NONe (Default Setting): Rounding off. Calculates totals using exact in/out punch times
5 MIN: Five minute intervals. Rounds forward up to two minutes before & backward up to three minutes after: so, Punch In -
Punch Out -
Running Total =
AM (rounds to AM),
AM (rounds to PM). or, Punch In - AM (rounds to
Punch Out - AM (rounds to
Running Total =
AM),
AM).
10 MIN: Ten minute intervals. Rounds forward five minutes before & backwards up to five minutes after ten minute interval: so, Punch In -
Punch Out -
Running Total =
AM (rounds to AM),
AM (rounds to PM). or, Punch In - AM (rounds to AM),
Punch Out - AM (rounds to AM).
Running Total =
15 MIN: or 7/8 Rule. Fifteen minute intervals. Rounds forward up to seven minutes before & backward up to eight minutes after: so, Punch In –
Punch Out –
Running Total =
AM (rounds to AM),
PM (rounds to PM). or, Punch In –
Punch Out –
RunningTotal =
AM (rounds to AM),
PM (rounds to PM).
1 Before it is assumed there is a missed punch.
8 SET UP PAY 888.479.7264
FeATuRe
(SeLeCT)
Set reset time for reset day or days
Set number of hours allowed between punches 1
FeATuRe
(SeLeCT)
Configure rounded time/ flex time/ grace period
DISPLAy DeFAuLT
10PM
13
OPTIONS (SCROLL st)
Recommend setting one hour prior to shift start time of new pay period (e.g. reset time for a
10-99 Hours am start time)
OPTIONS (SCROLL st)
NONe (Default Setting): Rounding off. Calculates totals using exact in/out punch times
5 MIN: Five minute intervals. Rounds forward up to two minutes before & backward up to three minutes after: so, Punch In -
Punch Out -
Running Total =
AM (rounds to AM),
AM (rounds to PM). or, Punch In - AM (rounds to
Punch Out - AM (rounds to
Running Total =
AM),
AM).
10 MIN: Ten minute intervals. Rounds forward five minutes before & backwards up to five minutes after ten minute interval: so, Punch In -
Punch Out -
Running Total =
AM (rounds to AM),
AM (rounds to PM). or, Punch In - AM (rounds to AM),
Punch Out - AM (rounds to AM).
Running Total =
15 MIN: or 7/8 Rule. Fifteen minute intervals. Rounds forward up to seven minutes before & backward up to eight minutes after: so, Punch In –
Punch Out –
Running Total =
AM (rounds to AM),
PM (rounds to PM). or, Punch In –
Punch Out –
RunningTotal =
AM (rounds to AM),
PM (rounds to PM). am
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
TIME CARDS
1
1 Use one number per person per period.
Do not duplicate numbers during a pay period.
2 Use clean, straight cards to avoid read/
ID errors.
000 0 000000
3 Locate the revision # at bottom of card.
Use Pyramid Rev. I or higher cards.
Contact technical support if you have lower revision cards.
4 Use only time card #44100-10 which includes official Pyramid Time Systems
Trademark. Using time cards other than
Pyramid item #44100-10 voids the warranty.
Time Card #44100-10
TIME CARD PRINT FORMAT
The same time card (#44100-10) is used for weekly, monthly, every 2 weeks & semimonthly pay periods. However, the print format will differ as follows:
WeeKLy:
Up to a maximum 28 punches per period, typically (but not necessarily), 4 punches a day over 7 days.
PUNCH IN MAY 9 8:00AM *IN* WED
Prints Month, Date, Punch In Time, “IN”, Day of Week
PUNCH OUT MAY 9 12:00PM 4:00 4:00
Prints Month, Date, Punch Out Time, Elapsed Time since last “IN” Punch
MONTHLy, eVeRy 2 WeeKS, SeMI-MONTHLy:
Up to a maximum 64 punches per period, typically (but not necessarily), one in/one out punch per line over 32 lines.
PUNCH IN 9 8:00A
Prints Date, Punch In Time
PUNCH OUT 9 8:00a 12:00p 4:00 4:00
Prints Punch Out Time, Elapsed Time since last IN Punch (HRS:MIN),
& Running Total (HRS:MINS) to the right of existing Punch In Time pyramidtimesystems.com
TIME CARD & PRINT FORMAT 8
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
SET EVENT USING BUZZER/BELLS
The time clock has an internal buzzer & bell ringer interface option to alert workers (or students) of start times, breaks, lunch and dismissal times. The internal buzzer will also sound when the time clock sends a BCD signal to ring a bell.
1 Locate volume dial inside front cover to left of display.
2 Turn dial clockwise to increase volume
& counterclockwise to decrease. NOTE:
Buzzer is intended for use in quiet settings.
3 Sound the buzzer by scheduling an event
(See Event Menu on page 11).
CONNECTING EXTERNAL BELLS
Add up to 15 bells and/or horns & schedule up to 50 events using Pyramid Time System’s
TimeTrax™ Model 5300 Bell Ringer (sold separately).
10
1 Locate RJ-45 jack at back
(4000Pro/5000+)
or side
(5000+HD)
of time clock & connect cable.
2 Connect other end of cable to TimeTrax™ 5300 Bell Ringer.
3 Connect 5300 transformer to receptacle labeled POWER.
4 Wire bells and/or horns in parallel to labeled terminals on the 5300.
See TimeTrax™ 5300 Instructions for detailed installation instructions.
5 Sound bell or horn by scheduling an event (see page 11).
BUZZERS, BELLS & WALL CLOCKS 888.479.7264
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
SET EVENT
MENU : SET EVENT
st
SCHEDULE AN EVENT (e.g. Ring Internal Buzzer/External Bells)
FeATuRe
(SeLeCT)
Set event
Schedule
Assign the event a
Number (1-50)
Set the event’s
Duration
Set the event’s Hour
DISPLAy DeFAuLT SeTTINg
NO
OFF
12 HR: 12AM
24 HR : 00
OPTIONS (SCROLL st)
Scroll s(UP) or t(DOWN) to schedule event
SET EVENT
(e.g.1, 2, 3 ... 50)
OFF, .5 SEC, 1-15 SEC (determines length of time buzzer/bell sounds)
EVENT HOUR +/– One Hour
12 HR: 12AM-11PM
24 HR: 00-23
Set the event’s Minute
Set the event’s Day
00
ALL
EVENT MINUTE +/– One Minute
(e.g. 00, 17, 59)
One day event: SUN, MON, TUE, WED,
THU, FRI, SAT
All week event, SUN-SAT: ALL
Monday thru Friday Event: M-F
CONNECTING BELL AND/OR EXTERNAL CLOCKS
The time clock is able to send time signal to TimeTrax™ Sync 5200N Analog Clock or DIG4B
Digital Clock. TimeTrax™ Sync wall clocks can be used alone, or in conjunction with
TimeTrax™ Sync 5300 Bell Ringer.
Connector
1
2
3
Locate RJ-45 jack at back (4000Pro/5000+) or side (5000+HD) of time clock & connect cable (sold separately).
Connect other end of cable to Pyramid 5200N Analog Clock(s) and/or Digital
Clocks (DIG4B, 41357G) (diagram A). If using TTSync 5300 Bell Ringer and Clocks, connect RJ-45 cable to T-Connector (part #41270 sold separately) and connect to bell transformer and clock (diagram B). Follow Bell Ringer steps 3-5 on previous page.
Plug wall clock into AC wall outlet.
pyramidtimesystems.com
BUZZERS, BELLS & WALL CLOCKS 11
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
USING TIME CLOCK
M. Scott
NAME
SIGNATURE
3 / 07 /12
1
PAY PERIOD ENDING
R.T.
O.T.
USE
DATE AND TIME PAYABLE
TIME
RATE
1 To Punch IN or OUT, gently feed time card (#44100-10) into time card slot located at the top of the time clock.
2 Quickly release the card, as it will automatically be pulled through the clock.
3 Do not force or jam the time card.
12 OPERATION 888.479.7264
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
REPLACING RIBBON CARTRIDGE
For optimum performance, the ribbon cartridge should be replaced every 6 months.
C
B
A
D
A – Ribbon
B – Tab
C – Retaining Pins
D – Manual Advance Knob
1
2
3
4
5
6
7 on top of cartridge.
Remove new ribbon cartridge from packaging & turn the manual ribbon advance knob clockwise to straighten ribbon.
Holding tab, install ribbon cartridge into print carriage, making certain retaining pins are aligned to rear of carriage clips & ribbon is between print head & metal print mask (see diagram).
A
Gently push down cartridge until it snaps into carriage while turning the manual ribbon advance knob clockwise.
Turn manual ribbon advance knob clockwise a few rotations to ensure ribbon is positioned correctly in front of print head.
Replace the cover & lock unit.
Feed a time card through unit to test print quality.
If time clock prints incomplete characters, the ribbon is not fully installed over print head. If time clock prints lines that become increasingly light, the cartridge is not fully snapped into the holder. Reinstall ribbon cartridge, following steps 1-7 until a complete & consistent time card prints.
For assistance, please contact customer support at 888.479.7264 ext 1.
pyramidtimesystems.com
REPLACING RIBBON CARTRIDGE 13
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
TROUBLESHOOTING
TRy AgAIN MeSSAge
In the event the time clock displays “ persists, please check list for possible causes:
”, re-feed the time card. If “
4000Pro/5000+/5000+HD
:
TRY AGAIN MESSAGE
POSSIBLe CAuSeS
Time card inserted too hard into time clock
Time card held too long
Time card inserted into time clock on an angle
Time card is wet or swollen
Bar code read error
ACTION
Re-Feed Card
Re-Feed Card
Re-Feed Card
”
Use new Time Card
Use only Pyramid Time Cards
Ensure time card bar code isn’t covered or damaged
IMPAIReD PRINTINg
In the event the time clock printing is impaired, please check list for possible causes:
4000Pro/5000+/5000+HD
:
IMPAIRED PRINTING
SyMPTOM
Time card feeds with no printing
PROBABLe CAuSe
Ribbon not installed properly
ACTION
Check that ribbon cartridge is properly installed
Use new time card
Overlapping punches or large space between punches
Time card bar code covered or damaged
SETUP PAY options changed without issuing new time cards or you said YES to SETUP PAY & ARE YOU
SURE? without issuing new card
Duplicate card numbers used in same pay period
Pay period may be set up incorrectly
Total hours between In & Out
Punch exceeds MAXHRS/Punch setting
Adjust totaled hours manually at end of pay period
Perform MASTER RESET
Check pay period setup eXCeeDeD eMPLOyee LIMIT
In the event the time clock displays "50 EMP LIMIT", you have reached the maximum number of employees for this model (4000Pro). If you need to add more employees, please upgrade to a 5000 Series Time Clock by either visiting pyramidtimesystems.com or calling customer service at 888.479.7264.
MASTeR ReSeT
Erases time clock’s memory & restores default factory settings:
1 Unplug time clock, Press & hold s (UP) button while plugging unit back in.
2 Release s (UP) button when PTR4000 or PTR5000 VER displays.
3 TIME NOT SET flashes on screen. Re-program time clock. Distribute new time cards.
14 TROUBLESHOOTING 888.479.7264
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
CLEANING THE CLOCK
◦
Maintain Peak Performance
◦
Prolong Life of Time Clock
WHEN TO CLEAN
◦
◦ every 6 months (Office Environment)
◦
As required (HD Environment-workplace with high dust/dirt/debris)
Incomplete or Light Printing
WHAT TO CLEAN WITH
◦
Can of Compressed Air
◦
Rubbing Alcohol
◦
◦
Foam Applicator
◦
Non-penetrating Oil (such as 3-in-1 oil)
Clean, Dry Cloth
HOW TO CLEAN
1 Unlock & remove time clock cover.
2 Use canned air to blow out debris from time card slot, paying close attention to the sensor area on left hand side of card slot.
2 Card Slot
Sensor Area
3 Using cloth, wipe down ribbon carriage rod then disperse a few drops of oil on rod.
4
5
6
Remove ribbon cartridge from time clock
& use foam applicator dampened with rubbing alcohol to clean the exposed print head.
With ribbon removed, run a time card through the clock 10-15 times. This procedure will remove any ink build up from the print head. If there is no ink on the time card, add a little more alcohol.
The print should start to darken, & then lighten up as you continue to run the card through the clock.
Reinstall ribbon, replace & lock time clock cover.
3
Ribbon Carriage Rod
4 Print Head pyramidtimesystems.com
CLEANING & CARE 15
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
Q:
A:
Q:
A:
Q:
A:
FAQS
Q:
A:
When do I need new Time Cards?
First day of each new pay period, after making any changes in the SETUP
PAY feature, or after Master Reset.
Q:
A:
Do I have to use consecutive numbered time cards during a pay period?
No. Issuing cards in sequential order avoids duplicating numbers during a pay
period.
Does the time clock calculate overtime?
The time clock provides a running total of all hours worked. Overtime policies vary from company to company and must be calculated manually.
Does the time clock have an automatic lunch deduction feature?
The time clock provides a running total of hours between punches & therefore any payroll deductions must be calculated manually at end of pay period.
What does ATAAP mean?
ATAAP is the acronym used by the U.S. government that describes how time is accounted for using hundredths of hour (i.e. one and a quarter hours equals 1.25 hours).
ACCESSORIES
4000Pro/5000+/5000+HD
:
ACCESSORIES
ITeM #
5000R
44100-10
44100-10F
44100-10M
400-3
300-1
400-X
5300
41361
41392
5200N
DIg4B
41269
41270
DeSCRIPTION
Replacement Ink Ribbon Cartridge
Time Cards (100pk)
English/French Time Cards (100pk)
Time Cards (1000pk)
25 Capacity Adjustable Time Card Rack
Heavy Duty Metal Time Card Rack
25 Capacity Expanding Time Card Rack
TimeTrax™ Sync Bell Ringer
TimeTrax ™ Sync 6in 24 Volt Bell
TimeTrax ™ Sync 8in 24 Volt Bell
TimeTrax™ Sync Analog Clock
TimeTrax™ Sync Digital Clock
RJ-45 Cable
T-Connector
To order accessories visit pyramidtimesystems.com, call 888.479.7264, or visit an authorized Pyramid dealer.
16 FAQ's & ACCESSORIES 888.479.7264
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
SPECIFICATIONS
4000Pro/5000+/5000+HD
:
SPECIFICATIONS
OPeRATINg CONDITIONS
Temperature
Humidity
POWeR FAILuRe
Battery Back-up
Battery Life
CALeNDAR
CLOCK ACCuRACy
MeMORy CAPACITy
0°C - 50°C, 32°F - 122°F
10-95% RH, non condensing
30 Days, Data & Time
10 Years
Automatic Leap Year & Daylight Savings Time
Less than 30 seconds/year
5000+ Series - 100 Employees
4000Pro - 50 Employees
Up to 6 clocks (5200N, DIG4B & 41357G)
100-240 V AC, 50/60 Hz
UL & CUL
BCD SIgNAL/TIMe uPDATe
POWeR
CeRTIFICATIONS
WeIgHT
4000Pro /5000
5000HD
DIMeNSIONS
4000Pro /5000
5000HD
MOuNTINg
3.5lbs (1.6kg)
7.4lbs (3.35kg)
7inW x 7.25inH x 6.5inD (17.8 cm x 18.4 cm x 16.5 cm)
8.75inW x 7.25inH x 7.5inD (22.2 cm x 18.4 cm x 17.4 cm)
Desktop or Wall pyramidtimesystems.com
SPECIFICATIONS 17
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
◦
LIMITED HARDWARE WARRANTY
Pyramid Time System warrants its equipment to original user against defective material or workmanship for a period of 1-year from date of purchase. Proof of purchase & purchase date are required for warranty service on this product.
Please remember to register your product at
pyramidtimesystems.com/ProductRegistration/.
◦
Pyramid Time Systems’ responsibility under this warranty is limited to replacement of defective part(s). Replacement is the sole discretion of
Pyramid Time Systems.
◦
For Return Shipments to Pyramid Time Systems, product must be shipped in its original carton or equivalent. The return freight method and cost for warranteed product is the sole responsibility of the customer. Pyramid Time Systems will not assume any responsibility for loss or damage incurred in shipping.
◦
Pyramid Time Systems reserves the right to determine whether parts failed because of defective material, workmanship or other causes.
◦
Failure caused by accident, alteration, misuse or improper packaging of returned unit is not covered by this warranty.
◦
Any repair done by the customer without the consent from Pyramid Time
Systems will automatically void the warranty.
◦
Users in countries other than Canada and USA should contact the Dealer from
◦ whom the unit was purchased.
The rights under this warranty are limited to the original user and may not be transferred to subsequent users.
MONEY BACK GUARANTEE
Pyramid Time Systems offers a 30-day money back guarantee. If an RMA is issued for an unwanted product before 30 days, Pyramid Time Systems will refund the entire purchase price less shipping if purchased from Pyramid Time Systems. Pyramid Time
Systems will assess a 15% restocking fee on any returns received between 31 and 60 days from the date of purchase. No returns will be accepted after 60 days. Pyramid
Time Systems will not issue a call tag for pickup of products. Customers are responsible for shipping the product back including the cost of shipping. Pyramid Time
Systems will assume the cost of ground shipping for the replacement product to the customer. Pyramid Time Systems will also assess a 15% fee if any item(s) are missing in an open box return. Shipping back to Pyramid Time Systems from a Pyramid Time
Systems Partner is the responsibility of the Pyramid Time Systems Partner. No call tags will be issued. Items returned to Pyramid Time Systems without an RMA will not be credited. No returns will be accepted for opened TimeTrax™ PC products.
18 WARRANTY 888.479.7264
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
EXTENDED WARRANTY PLANS
Protect your investment with a Pyramid TimeKeeper Support Plan. Please contact
Pyramid Time Systems or visit pyramidtimesystems.com for more information.
CONTACT uS:
For more information, visit pyramidtimesystems.com or call our technical support team at
888.479.7264 ext 1
during regular business hours:
8:00am-5:00pm eST, M-F.
pyramidtimesystems.com
CUSTOMER SUPPORT 19
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4000Pro/5000 + /5000 + HD
CONTENIDO
TABLA DE CONTENIDOS
. . . . . . . . . . . . . . . . . . . . . . . .
20
VISTA GENERAL DEL PRODUCTO
. . . . . . . . . . . . . . . . . . .
21
CARACTERÍSTICAS
. . . . . . . . . . . . . . . . . . . . . . . . . . .
21
CONTENIDOS
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
22
INICIO E INSTALACIÓN
. . . . . . . . . . . . . . . . . . . . . . . . .
23
PROGRAMACIÓN
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
24
CONFIGURAR PAGO
. . . . . . . . . . . . . . . . . . . . . . . . .
25-27
TARJETAS DE REGISTRO
. . . . . . . . . . . . . . . . . . . . . . . .
28
FORMATO DE IMPRESIÓN
. . . . . . . . . . . . . . . . . . . . . . .
28
ZUMBADOR, CAMPANAS Y RELOJES
. . . . . . . . . . . . . . . . .
29-30
OPERACIÓN
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
31
CAMBIANDO EL CARTUCHO DE TINTA
. . . . . . . . . . . . . . . . . .
32
SOLUCIÓN DE PROBLEMAS
. . . . . . . . . . . . . . . . . . . . . . .
33
REINICIO
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
34
LIMPIEZA Y CUIDADO
. . . . . . . . . . . . . . . . . . . . . . . .
34-35
PREGUNTAS FRECUENTES
. . . . . . . . . . . . . . . . . . . . . . . .
36
ACCESORIOS
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
36
ESPECIFICACIONES
. . . . . . . . . . . . . . . . . . . . . . . . . . .
37
GARANTÍA Y SOPORTE TÉCNICO
. . . . . . . . . . . . . . . . . .
37-38
20 CONTENIDOS 888.479.7264
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