Financial Record System Quick Reference Guide
FINANCIAL ACCOUNTING INQUIRY SCREENS
To access the screens below, type screen number in the SCREEN field and hit enter.
SCREEN:
700
ACCT:
Financial Accounting Menu
Screen 700
Shows the various Financial Accounting screens
available
Automatic Budget Reallocation Rule List
Screen 047
Shows the automatic budget reallocation table
To access the screens below, type screen number in the SCREEN field and account
number in the ACCT field and hit enter.
SCREEN: 02A
ACCT: 234567
Screens 02A & 02B
General Ledger Attribute Screens-All Funds
Screens 04A & 04B
General Ledger Attribute Screens-Trust Funds
Screens 05A & 05B
General Ledger Attribute Screens-Contracts and Grants
Screens 06A & 06B
Subsidiary Ledger Attribute Screens-All Funds
Screen 08A
Subsidiary Ledger Attribute Screen-Trust Funds
Screens 09A, 09B, 09C
Subsidiary Ledger Attribute Screens-Contracts and Grants
Screen 018
Six-Digit General Ledger Inquiry Screen
Shows summary dollar information for general ledgers
Six-Digit Subsidiary Ledger Inquiry Screen
Screen 019
Shows summary dollar information for subsidiary
ledgers
Screen 021
Six-Digit Subsidiary Ledger Open Commitment Inquiry Screen
Screen 022
Subsidiary Ledger Budget Data Inquiry Screen
Screen 023
Transaction Inquiry - Ten digits account number and object code
can also be typed in Shows a listing of the current
month transactions on a six or ten-digit general
ledger or subsidiary ledger account number
Screen 029
List Six-Digit Subsidiary Ledger 08X Amounts
Screen 045
List Associated Subsidiary Ledger Accounts
Screen 0CG
Shows attribute and summary dollar information for
contract and grants account numbers
Summary of Contracts and Grants
To access the screen below, type screen number in the SCREEN field, account number and
object code in the ACCT field and hit enter.
SCREEN:
020
ACCT:
2345672611
Ten-Digit Subsidiary Ledger Open Commitment Inquiry Screen
Screen 020
Shows open commitment information for a four-digit
object code on a six-digit account number
To access the screen below, type screen number in the SCREEN field, account number
and object code in the ACCT field, and reference number in the REFERENCE NUMBER
field and hit enter.
SCREEN:
042
ACCT:
2345675111
REFERENCE NUMBER:
P526789
Open Commitment Record Snapshot
Shows information for a specific open commitment
posted to a ten-digit subsidiary ledger account
number
Screen 042
ACCOUNTS PAYABLE INQUIRY SCREEN
To access the screen below, type screen number in the SCREEN field and vendor number
in the VEND field and hit enter. As an option, an invoice number may be typed in the
INVOICE NUMBER field and hit enter.
SCREEN: 118 VEND: V0000024950
VCHR:
ACCT:
INVOICE NUMBER: 91476
Duplicate Invoice File List
Shows a list of all invoices paid by the university
to a specific vendor. If an invoice was entered, the
screen will show just the invoice paid to the
specific vendor
Screen 118
PURCHASING INQUIRY SCREENS
To access the screen below, type screen number in the SCREEN field and hit enter.
SCREEN:
701
ACCT:
Purchasing Menu
Screen 701
Shows the various Purchasing screens available
To access the screens below, type screen number in the SCREEN field, code number in the
CODE field, and document number in the DOCUMENT field and hit enter.
SCREEN: 220
VENDOR:
CODE:
1
DOCUMENT:
R234567
LINE:
Document Header For Requisitions, Bids, Purchase Orders
Screen 220
Shows an overview of a requisition, bid, or purchase
order
Screen
228
Purchase Order Line Inquiry
Screen
258
Requisition Line Inquiry
Screen
284
Purchase Order Summary Screen
Shows a summary of purchase order activity - two line items at a
time
Shows a summary of requisition or bid activity - three line items
at a time
Shows all the invoices that have been posted to a purchase order
To access the screens below, type screen number in the SCREEN field, code number in the
CODE field, document number in the DOCUMENT field, and line item number in the
LINE field and hit enter.
SCREEN: 221
VENDOR:
CODE:
1
DOCUMENT: R234567
LINE: 001
Document Line Tracking
Screen 221
Shows the tracking of line items from requisitions to
bids and purchase orders
Screen 224
Shows each line item on a requisition, bid, or
purchase order
Screen 239
Shows a summary of purchase order receiving activity
by line item
Screen 249
Shows all the invoices that have been posted to each
purchase order line item
Document Lines for Requisitions, Bids, and Purchase Orders
Receiving Header
Purchase Order Invoice Inquiry
To access the screen below, type screen number in the SCREEN field, code number in the
CODE field, document number in the DOCUMENT field, and invoice number in the
INVOICE field and hit enter.
SCREEN: 248
VENDOR:
INVOICE: 91476
Screen 248
CODE: 0
DOCUMENT: P234567
COMMODITY:
LINE:
Invoice Inquiry
Shows additional information on a particular invoice
ON-LINE BUDGET TRANSFER SCREEN
To access the screen below, type screen number in the SCREEN field and hit enter. Then
type increase account number and object code in the INCREASE ACCOUNT NUMBER
and OBJECT field, decrease account number and object code in the DECREASE
ACCOUNT NUMBER and OBJECT field, and amount in the AMOUNT field. The
reference field is optional.
INCREASE ACCOUNT NUMBER:
DECREASE ACCOUNT NUMBER:
REFERENCE 1:
AMOUNT:
2 - 34567
2 - 34567
MTP
100
OBJECT:
OBJECT:
2000
5000
On-Line Budget Transfer
Screen 0BT
Allows a user to perform a budget transfer on-line Access can be requested on the "Request for Access
to the FRS On-Line System" form
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