TimeNet (API) portal
1. Type in user name and password:
(note: user name and password is the same as your GHSU email user name and email
password)
By checking the Quick badge only, and then clicking on “Login”:
This records the clocking entry and the transaction is finished.
By not checking the “Quickbadge only” box, the main menu appears. This brings you to
home screen menu. Notice the yellow halo around the icon of the current screen you
are in.
Quick Badge Screen
If an employee chooses to log into the system and selects the Quick Badge icon from the menu bar.
The following screen will be displayed:
1. Select Save if you are working in your home labor distribution, department, etc.
Take note of the date and time when selecting save, this will be your clocking time.
2. If you need to enter a special code, select one of the special codes from the right side of the
screen such as Lunch Out or Orientation and select Save.
3. Once the clocking information is entered an informational message will appear stating the
clocking was submitted.
The clocking entered will be displayed on the Time Card Screen.
List of Special Codes
Code
Description
Clocking
Category
OR
Orientation
Both
LO
Lunch Out
Out
Number
LO: Lunch out must be used to indicate when an employee is clocking out for lunch. All employees are now
required to badge out for lunch and then back in from lunch. Note: You only have the use the special code LO on
the employee’s lunch out punch.
OR: Used to indentify shifts that would be classified as Orientation. When badging in/out for orientation make
sure you use the special code OR for the in and out punches to capture the complete time spent in orientation.
To enter a clocking time Request click on the employee icon Employee id, name, and
pay period populates in the window:
Select the Pay period to add clocking for, and click on the “Add Clocking” button**:
**Add Clocking is used mainly by Medical Center Employees. Not all employees in the University and
Medical Associates will have access because their time entries are not as complex.
By clicking “Add Clocking” the system displays the screen that allows you to manually
add clocking:
all fields that have an “*“next to it are required.
Date
Entering a value of “T” in the date pre-populates the field with today’s date,
OR Click on the calendar to select a date,
OR Manually key the date.
The format is mm/dd/yyyy
Time
The time must be entered in a 24hour format. If entered in a non 24 hour format, the
system reformats the time into a 24 hour format if you add PM after the time. Example:
3:00pm will change to 15:00 automatically.
Once you have entered the time, click the “Save” button at the bottom of the screen.
For entering normal time worked the transaction is finished.
With the introduction of the new time clocking system, employees will be required to
clock in and out for Lunch. To do a Clock Request for your out punch for lunch, you will
need to follow the steps above and then you will need to add the following special code
“LO”:
Once you return from lunch, you clock in with no special code and it automatically
returns you from lunch. On a day where you work 8 hours and take a lunch, this is how
your days transactions would appear in the transactions screen:
To Add Calendar Requests for Vacation, Sick, Jury Duty, Bereveament, Ect:
Click on the Employee Icon, this action brings you to the transaction screen, notice the TCS (Time Card Screen)
button is dark gray, this indicates that you are viewing the transaction screen:
To enter non productive time, click on the “Monthly View” button.
Click on
the dark
bar for
the 2nd.
This screen displays the current month and highlights the current day. For my example, I am going to enter
annual leave on November 2, 2012 – November 4, 2012.
Step 1: Click on forward arrow to navigate to November.
Step 2: Click on November 2 dark bar
Step 3: Hold the Ctrl key and click on the dark bar for November 3 and November 4th
Hold the Ctrl key down while
clicking on the dark bar for the
rd
3 and 4
th
Once you have selected the days they will appear as highlighted, Click on the “Add Calendar” button:
The “Add Calendar” button displays the general employee info screen, verify you have selected the correct date
range, and then enter the appropriate pay code:
Click in the Pay
Code field.
Click on the
appropriate Pay
Code for the
calendar
request from
the Field Look
Up Values pane.
Enter the start of the transaction time:
Click in the Time
field. Enter a start
time for all entries.
Use your common
start time for an
entry submitted for
an entire day.
Military format must
be used.
For example enter
1500 for 3 pm.
Enter the duration of the time you are requesting off, Click Save, this completes your transaction.
Click in the
Hours/Units field
and enter the
number of hours
for each day
submitted.
The system will
generate a decimal
to two places. For
example enter 8 for
8.00 hours, enter
4.5 for 4.50 hours.
Click Save.
Your time clocked and calendars are listed in the Transaction List. You can view the current pay period, one prior
pay period, or one future pay period by clicking on the Pay Period drop down.
To view Benefit Balances click on the red card arrow
to expand:
To view your Pay Distribution for the selected pay period click on the red card arrow
to expand:
Rounding Chart:
In/Out-Punch Low Value
In/Out-Punch High Value
Rounded Value
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:03
:00
.00
:03
:09
:06
.10
:09
:15
:12
.20
:15
:21
:18
.30
:21
:27
:24
.40
:27
:33
:30
.50
:33
:39
:36
.60
:39
:45
:42
.70
:45
:51
:48
.80
:51
:57
:54
.90
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