Printing
Table of Contents
Chapter 1: Printing Overview
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Preparing your printer
Preparing your computer
Checking your Macintosh printer driver software
Choosing printer settings that affect all reports and forms
Chapter 2: Choosing printer settings
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To choose page setup options
To choose a default font for all your reports and forms
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MYOB Learning Center 1002
Chapter 1 Printing Overview
Chapter 1
Printing Overview
If you’ve properly set up your printer and computer, printing
reports and forms using MYOB AccountEdge usually takes only a
few clicks of your mouse. This section contains important
information about setting up your printing environment so you can
successfully print your MYOB AccountEdge information.
Preparing your printer
If you plan to print documents on paper using a printer, keep in
mind that your printer must be configured properly before the
information can be printed. MYOB AccountEdge is compatible
with most popular printers, but each type of printer on the market
today is different from the next. If you’re unsure about how your
computer works with your printer or if you’ve had printing
problems in the past, be sure you understand the capabilities of
your printer before you attempt to print MYOB documents.
When you’re ready to begin printing:
1.
Be sure that your printer is properly hooked up to your computer.
2.
Turn your printer on.
3.
Load the paper you want to use, and be sure it’s loaded properly.
Preparing your computer
A great deal of the printing process is controlled by software used
to send information to your printer. This software, commonly
known as printer driver software, is normally supplied by your
printer’s manufacturer. Printer drivers play a large part in
determining how–and whether–information is printed using
your printer. In many cases, printer drivers are already installed on
your computer when you purchase it, or are supplied on diskettes
when you purchase your printer. Printer drivers are not included in
the MYOB software package.
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Printing
Printer drivers are often the cause of printing problems. If a printer
driver isn’t working properly, any number of situations may occur.
Some results of printer driver problems include incorrect-looking
documents, missing pages, the inability to print multiple copies of
a document, and the inability to print altogether.
Occasionally, printer manufacturers update their printer driver
software. MYOB AccountEdge is designed to take advantage of the
most recent printer drivers; as a result, if you experience printing
problems, your printer’s printer driver may not be up to date.
Idea: Another possible culprit–your fax
software
If you send faxes using your computer, the software used to
send those faxes may cause printing problems. If you’re sure
your printer drivers are installed and up to date, contact your
fax software’s manufacturer for information about possible
incompatibilities between their software and your printer
driver software.
Checking your Macintosh printer driver
software
Printer drivers are located in the Extensions folder inside your
Macintosh’s System Folder. If you’re having printing problems,
check the Extensions folder to be sure a printer driver for your
printer exists.
If a printer driver exists, check the Chooser to be sure your printer
is selected. If printing problems still occur, you should consider
contacting your printer’s manufacturer for information about their
printer driver software for your printer.
If a printer driver doesn’t exist, you probably need to reinstall a
printer driver.
More information about setting up your printer with your
computer is located in the documentation for your computer and
printer.
1004 http:/ /help.myob.com
Chapter 1 Printing Overview
Choosing printer settings that affect all
reports and forms
You’ve got a number of options within MYOB AccountEdge with
which you can personalize your printed documents, as well as the
process by which you print reports and forms. Some options can
be chosen that affect all reports and other options can be chosen
that affect specific reports.
The following printer settings affect all reports. See “Choosing
settings for a specific report” on page 936 in the Reports Overview
for information about choosing settings for specific reports. See
“Customizing forms” on page 967 in the Forms Overview for
information about choosing settings for specific forms.
Choosing page setup options
The selections you make in the Page Setup window determine how
your documents will look on paper and on the screen.
The Page Setup window varies, depending upon the printer and
printer driver software you use. Usually, however, these windows
allow you to choose options such as your page orientation, paper
size and print quality.
Note: A word about page orientation
All MYOB AccountEdge reports are designed to fit in portrait
mode–that is, on a piece of paper whose height is greater than
its width–on your printer. If you change some report settings,
such as page orientation, font or font size, an alert message
may appear, explaining that you can’t print the report using the
current report settings. To print the report, you must make
some changes to the report. Usually, this situation is remedied
by changing the page orientation in the Page Setup window.
See the following step-by-step procedure:
“To choose page setup options” on page 1007
Choosing a default font for reports and forms
You can choose to use any fonts that are installed on your
computer for your reports and forms. If you wish, you can set up a
single font to use for all reports and forms you print, or you can
designate specific fonts for individual parts of each report or form.
MYOB Learning Center 1005
Printing
Every report and form in MYOB AccountEdge is assigned a
default font–that is, a font that’s automatically designated for
your use by MYOB AccountEdge–when you begin using a new
company file. Until you change the default font, the default font
assigned when you created the company file will be the default font
for all your reports and forms.
Warning:Onscreen fonts may look different
when they’re printed
Keep in mind that some fonts appear less clear on printed
documents than when they’re displayed on your computer
screen. In most MYOB AccountEdge windows where fonts are
chosen, information about a font’s probable print quality is
provided when you select the font.
See the following step-by-step procedure:
“To choose a default font for all your reports and forms” on
page 1007
1006 http:/ /help.myob.com
Chapter 2 Choosing printer settings
Chapter 2
Choosing printer
settings
Choosing printer settings that affect all
reports and forms
4
To choose page setup options
If you haven’t already read the Printing Overview, see “Choosing
page setup options” on page 1005 for more information.
From the File menu, choose PageSetup.The settings you choose
here are used when displaying and printing both reports and forms.
4
To choose a default font for all your
reports and forms
If you haven’t already read the Printing Overview, see “Choosing a
default font for reports and forms” on page 1005 for more
information.
Note: Customized reports aren’t affected
If you’ve already chosen settings that affect specific reports and
forms, any changes you make using the following instructions
won’t affect the documents you’ve already customized.
1.
From the File menu, choose Default Fonts to open the Default
Font Selection window.
2.
In the Default Font Selection window, click either the Reports
button or the Forms button, depending upon the type of
document whose default font you want to change.
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Printing
3.
Choose the font style and size for the printed characters on your
documents. When you choose a font style and size for forms, use
the box in the bottom half of the window to preview how the font
looks.
4.
When you’ve chosen your new default font, click OK.
See also:
“To choose a font for a specific report” on page 950
1008 http:/ /help.myob.com
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