Cisco IP Phone 7941/7942/7961/7962 Users Guide
Name
1 Cisco phone model
2 LCD screen
3 Line / speed-dial button
4 Foot stand adjustment
5 Directories button
6 Question button
7 Settings button
8 Speaker button
9 Mute button
10 Headset button
11 Volume button
12 Services button
13 Messages button
14 Navigation button
15 Keypad
16 Soft keys buttons
17 Handset with indicator light
Description
Shows the Cisco Unified IP phone model number.
Displays information such as call status, phone number, and soft key tabs.
Opens a new line, speed-dials a phone number, or ends a call.
Allows you to adjust the angle of the phone base.
Provides access to phone directories.
Get help about button by pressing this button and then press the button you want help with. The help information will appear in the LCD screen.
Provides access to phone settings such as display contrast and ring type.
Toggles the speaker on and off.
Toggles mute on and off.
Toggles the headset on and off.
Increases or decreases handset, headset, ringer, or speakerphone volume depending upon which feature is currently active.
Provides access to phone services.
Provides access to the voice mail system.
Scrolls through text and selects features that are displayed on the LCD screen.
Functions like a traditional telephone keypad.
Engages the functions displayed on the corresponding LCD tabs.
The light blinks when the phone rings and remains lit to announce the arrival of a new voice-mail message.
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Operating Your Cisco 7941/7942/7961/7962 IP Phone
Basic: Place a Call
To place a call, use one of the following methods:
•
Lift the handset and dial the number.
•
Dial the number and then lift the handset.
• Press a line button, dial the number, and then lift the handset.
•
Press the New Call soft key, dial the number, and then lift the handset.
•
Press a speed dial button and then lift the handset.
•
If you have selected a number from a directory, press the Dial soft key, and then lift the handset.
Speakerphone: Place a Call
To place a call using the speakerphone, use one of the following methods:
•
Press the speakerphone button and perform the steps for placing a basic call, and do not lift the handset.
•
Perform the steps for placing a basic call and do not lift the handset.
To switch to handset operation, just lift the handset.
Headset: Place a Call
To place a call using a headset, press the heasdset button, then perform the steps for placing a basic call.
Do not lift the handset.
To switch to handset operation, just lift the handset.
Answer a Call
To answer a call, use one of the following methods:
•
Lift the handset.
•
If you are using a headset, press the Headset button. If necessary, press the line button to select between incoming calls.
• To use the speakerphone, press the Answer soft key or the Speaker button.
End a Call
To end a call, use one of the following methods:
• Hang up the handset.
•
If you are using a headset, press the Headset button or the EndCall soft key.
•
If you are using the speakerphone, press the Speaker button or the EndCall soft key.
Redial a Number
To redial the most recently dialed number, use one of the following methods:
•
Lift the handset and press the Redial soft key.
•
Press the Redial soft key to dial using the speakerphone.
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Place a Call on Hold
To place a call on hold while on the call, press the Hold soft key.
To retrieve a held call:
Press the Resume soft key.
If multiple calls are on hold, use the Navigation button to select the desired call then press Resume.
If multiple lines are on hold, press the line button for the line that you want to pick up.
An active call is automatically put on hold when you retrieve a previously held call.
Note Because the hold feature can generate music or beeps, avoid using hold when dialed into a remote conference system. Simple three-party conferences that are created locally on your phone can safely be placed on hold without introducing music or beeps into the conference.
Mute a Call
To mute a call, press the Mute button. The Mute button lights, indicating that the other party cannot hear you.
To deactivate the mute function, use one of the following methods:
•
Press the Mute button again.
•
Lift the handset if you are using mute with the speakerphone.
Note The Mute feature does not generate music or beeps.
Manage Call Waiting
If you are on a call when a second call comes in, you will hear a call-waiting tone or see a flashing indicator light on the handset rest, depending on the configuration of your phone.
To answer the new call on the same line, use the following method:
Press the Answer soft key to answer the call.
The active call is automatically put on hold.
To switch between calls:
1.
Use the Navigation button to select the caller you want to speak with.
2. Press the Resume soft key to reconnect to the call.
Your current call is automatically put on hold when you retrieve a previously held call.
For calls on separate lines, you may press the Line button for the incoming call.
The call on the other line is automatically put on hold.
To return to the original call, press the Line button associated with the original call.
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Transfer a Call
Transfer a selected call to another number in one of two ways:
• Blind transfer—Immediately redirects the call without allowing you to speak to the transfer recipient.
• Consult transfer—Redirects the call after first allowing you to announce the call to the transfer recipient.
To transfer a call, perform the following steps:
1. During a call, press the Trnsfer soft key. The call is placed on hold.
2. Dial the number to which you want to transfer the call.
3. To make a blind transfer, press the Trnsfer soft key again.
To make a consult transfer, wait for an answer. Announce the call. Then press the Trnsfer button.
To cancel your consult call-transfer attempt press the EndCall soft key.
Then press the Resume button return to the original caller.
Note If a call rings in when you want to transfer a call and the Trnsfer soft key is not displayed, use the
Navigation button to place the focus back on the call you want to transfer. Then the Trnsfer soft key will be available to use.
Transfer a Call Directly to Voice Mail
To transfer a caller to someone’s voice mail, perform the following steps:
1. During a call, press the Trnsfer soft key. The call is placed on hold.
2. Dial # then the voice mailbox number (extension) you want to transfer to.
3. Then press the Trnsfer soft key again.
Forward All Calls
To forward all incoming calls to another number, use the following method:
1. Press the CFwdALL soft key. You will hear a confirmation beep.
2. Dial the number to which you want to forward all your calls. Dial the number exactly as you would if you were placing a call to that number. Remember to include any locally required prefix numbers (ie:9.)
The phone display is updated to show that calls are to be forwarded.
To cancel call forwarding, press the CFwdALL soft key.
Note To forward your calls to voice mail, enter the voice-mail extension 63500.
Forward All Calls only forwards the first line on your phone.
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Place a Conference Call
To initiate a conference call, perform the following steps:
1. During a call, press the more > Confrn soft keys to put the call on hold and open a new line.
2. Place a call to another number.
3. When the call connects, press the Confrn soft key again to add the new party to the existing call.
To add a third party repeat steps 1 through 3. You cannot add more than three parties to a conference call.
Set up Voice Mail
To set up voice mail name and greetings, press the Messages button and enter the default password 12345 at the prompt. Follow the voice instructions to record your name (Name only!), greeting (this is separate from recorded name), and change the password.
Retrieve Voice Mail Messages
Press the Messages button, and follow the voice instructions.
Note: If your extension is not the first (top) line listed in the phone’s display, you must press the line button next to your extension before pressing the messages button in order to access your voicemail.
Join Existing Calls Together
To join calls together, perform the following steps:
1. Place calls on hold.
2. Use the Navigation button to highlight one of the callers.
3. Press the more > Select soft key and a check mark will appear on the highlighted call.
4. Repeat steps 2 and 3 for all lines you want to join together, up to a total of 3 lines.
5. Press the more > Join soft key and all of the lines will be joined together on a conference call.
Select the Ring Type
To change the ring type, use the following method:
1. Press the Settings button.
2. Press 1 for User Preferences then 1 for Rings, or use the Navigation button to select User
Preferences and press the Select soft key, then select Rings and press the Select soft key.
3. Use the Navigation button to select default or a line on your phone and press the Select soft key.
4. Use the Navigation button to select the ring type. Press the Play soft key to hear samples.
5. Highlight the ring you want, and then press the Select soft key.
6. Use one of the following options:
•
Press the Ok soft key to select your setting, which returns you to the previous menu,
• Press Cancel to exit to the previous menu without changing the setting.
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Adjust the Display Contrast
To adjust the contrast in your LCD Display, use the following method:
1. Press the Settings button.
2. Press 1 for Contrast, or use the Select soft key.
3. Use the Down or Up soft key to change the contrast.
4. Use one of the following options:
•
Press the Ok soft key to select your contrast setting, which returns you to the main directory,
•
Press Cancel to exit to the previous menu without changing the setting.
Adjust the Volume for the Current Call
To adjust the handset, speakerphone, or headset volume for the current call, use the following method:
1. During a call, press the Up or Down Volume button.
2. Press the Save soft key to apply the new volume level to future calls.
Adjust the Ring Volume
To adjust the ring volume, press the Up or Down Volume button while the handset is in its cradle.
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