Soft-o Crypt-o database software User manual

Below you will find brief information for database software Crypt-o. Crypt-o will help you to organize and store securely any kind of valuable information such as logins, passwords, lists of customers or employees, access codes, credit card numbers, PIN codes, files, etc. Crypt-o is a true Client/Server solution for creating custom databases, which is designed for use in enterprise networks. The data is reliably stored in Firebird SQL Server database and is encrypted using AES encryption algorithm with 256-bit key.

PDF

Document

Crypt-o Manual

Version 2.5

Crypt-o Manual

Part 1 About Crypt-o

Part 2 Features

Part 3 License agreement

Part 4 Acknowledgements

Part 5 Quick Start

Part 6 Working with Crypt-o

Printing .......................................................................................................................................................... 34

5 Audit log ................................................................................................................................... 49

Part 7 Configuration of Crypt-o

56

General .......................................................................................................................................................... 58

Appearance .......................................................................................................................................................... 59

3

5

1

2

6

7

Contents

Security .......................................................................................................................................................... 60

Connection .......................................................................................................................................................... 65

General

Security

Tasks

LDAP

.......................................................................................................................................................... 67

.......................................................................................................................................................... 68

.......................................................................................................................................................... 70

.......................................................................................................................................................... 72

Part 8 Web interface

77 Part 9 Crypt-o Client command line parameters

78 Part 10 Crypt-o installation

79

1 Deployment ................................................................................................................................... 81

Part 11 Backup Servers

85 Part 12 Support and Registration

86

1 Registration ................................................................................................................................... 87

Part 13 Crypt-o architecture

Part 14 Localization

Part 15 FAQ

90

91

92

1 Crypt-o Manual

1. About Crypt-o

Crypt-o will help you to organize and store securely any kind of valuable information, such as logins, passwords, lists of customers or employees, access codes, credit card numbers, PIN codes, files, etc.

Crypt-o is a true Client/Server solution for creating custom databases, which is designed for use in enterprise networks. The data is reliably stored in Firebird SQL Server database and is encrypted using AES encryption algorithm with 256-bit key. Crypt-o client applications access the Crypt-o Server using secure TLS connection.

If needed, Crypt-o Server can be connected from any location over the Internet, LAN or WAN link.

A flexible system of user account permissions allows to control users access to whole program, databases, folders or even individual records. Crypt-o can authenticate user accounts in Windows domain.

Every user action is logged to the Audit log. Privileged users can keep an eye on the program's usage.

Crypt-o can autofill web pages, registration forms, logon windows, etc. This feature is compatible with Internet

Explorer, Firefox, Chrome, Opera and majority of usual Windows applications.

Crypt-o possesses user friendly interface, which can be easily adjusted to your likes.

Features 2

2. Features

Features of Crypt-o:

Exceptionally high security level



Client/Server architecture with TLS encryption of network traffic;

 additional protection against man-in-the-middle hacker attacks;

 data is encrypted using AES encryption algorithm with 256-bit key;

 all user actions are logged to the

Audit log

;

 user

permissions are validated by Crypt-o Server during every client request;

 automatic disconnection of inactive client connections ;

 no unencrypted temporary files ever created;

 memory blocks are cleared when no longer needed;

 built-in

password generator ;

Multi-user environment support

 the hundreds of remote client connections can be handled simultaneously;

 support for remote client connections via slow network links like WAN or the Internet;

 ability to create

user and group accounts

with desired permissions;

 Windows domain authentication support;

 LDAP directory authentication support;

 ability to create multiple

databases ;

 user

permissions can be set for databases, folders or even individual records;

 easy

deployment

via Group Policy;

Secure custom data storage

 data is reliably stored in an encrypted database, which is handled by Firebird SQL Server Embedded ;

 database and folder fields can be fully customized

. It is possible to add/modify/remove fields for individual folder or entire database;

 Files can be

attached to database records;



export and

import to/from CSV and TXT files;



printing and ability to create custom print templates;



backup servers to improve data availability;

Other features



autofill & form filler functionality . Currently it works in Internet Explorer, Firefox, Chrome, Opera, Maxthon and

most of ordinary Windows applications;

 a

portable version of Crypt-o can be installed to a removable device such as USB flash drive and used to access

databases when offline;



offline access

to your data;



Web interface

;



backup and

restoring of databases;



multilingual user interface;

 program can be minimized or closed to the system tray;

 handy and easy adjustable user interface;

 the program can be installed on any computer running the following operating systems: Windows 10, Windows

8.1/8, Windows 7, Windows Server 2012/R2, Windows Server 2008/R2, Windows Vista, Windows Server 2003,

Windows XP, Windows 2000, Windows NT 4, Windows 98/Me.

3 Crypt-o Manual

3. License agreement

SOFTWARE LICENSE AGREEMENT

You should carefully read the following terms and conditions before using the software.

LICENSE AGREEMENT

This is the End User License Agreement (the "AGREEMENT") is a legal agreement between you ("LICENSEE"), the end-user, and Soft-o, the manufacturer and the copyright owner, for the use of the "Crypt-o" software product

("SOFTWARE").

By using this Software or storing this program on a computer drive (or other media), you are agreeing to be bound by the terms of this Agreement. If you do not agree with the terms of this Agreement, please remove this Software from your system.

This Software is not Freeware. However, you may install an Evaluation Version of this Software to test and evaluate the application during the Trial Period. If the program meets your requirements, and you wish to continue using the

Software, after the Trial Period has ended, you have to purchase the Registered Version. If you do not want to continue using Software after the Trial Period, please remove this Software from your system.

You accept responsibility for any network usage costs or any other costs, incurred by using this Software.

TRIAL PERIOD

There is a free 30-day Trial Period for this Software.

EVALUATION VERSION

The Evaluation Version allows you to test and evaluate characteristics, features, and quality of this Software. You can also test the compatibility of the Software with your hardware and your operating system. The Evaluation

Version may have some restricted features or limitations. Using this Software after the Trial Period without registration violates copyright laws and may result in severe civil and criminal penalties.

REGISTERED VERSION

The Registered Version has no restricted features or limitations.

LICENSE

The software is licensed on a per user basis. The license permits you to distribute the specified number of licensed copies of the Software entirely within your organization, solely for use by your employees. The software may be used by your employees worldwide. You may not give, transfer or sell licensed copies of the Software to your customer(s), or any third party, nor include such copies in, or with, products you sell. Subject to the number of copies licensed by your organization, users may access the software in any way that is convenient; for example, multiple users on a single machine, by accessing copies stored on local hard disks, or copies stored on network servers. The license is not a concurrent-use license. A license for the Software entitles your organization to duplicate the software as necessary for distribution within your organization to the specified number of users, in accordance with the Agreement.

SINGLE OFFICE SITE LICENSE

A single office site license authorizes you to install and use the product to any number of computers within a single site. You are entitled to upgrade to any future version of the software free of charge.

WORLDWIDE SITE LICENSE

A worldwide site license authorizes you to install and use the product to any number of computers belonging to your organization - no matter where they are located. You are entitled to upgrade to any future version of the software free of charge.

License agreement 4

REGISTRATION KEY

The Registration Key may come as an unlock code, password, algorithm, or a service file. The Evaluation Version becomes Registered after the Registration Key has been applied. The Registration Key can be obtained directly from Soft-o or from its authorized dealer or representative only. You can only use the Registration Key that you own or have permissions to use, as an employee or member of a licensed group. You must not publicize or distribute the

Registration Key (or a part of it) without the permission of Soft-o.

UPDATES

The Software is updated in major releases (e.g. 1.0, 2.0, 3.0), minor releases (e.g. 1.1, 1.2, 1.3) and patches (e.g.

1.0.15, 1.0.16, 1.0.17). Major releases involve significant changes in functionality and are released when such changes have been made for any reason. Minor releases include bug fixes and smaller functionality changes.

Patches include bug fixes of urgent or high priority and are released as soon as the bugs can be corrected.

UPGRADES

If you had registered the Software, you are granted the right to receive (download) and install all the Minor Updates to the version initially installed free of charge. Installation of a Major Update may or may not require an upgrade fee, which is at sole discretion of the Copyright Owners.

Installation of the Minor Update does not require repeating the registration procedure, as the registration data will be inherited from the previous installation. Installation of a Major Update will or will not require new registration.

DISTRIBUTION

The Evaluation Version of this Software may be distributed freely through on-line services, bulletin boards, or other forms of electronic media, as long as the files are distributed in their entirety. Computer Magazines/Archives are authorized to distribute the Evaluation Version on any Cover Disk or CD-ROM without an individual permission.

Please inform us via e-mail ( [email protected]

) each time you distribute the evaluation copy.

RESTRICTIONS

YOU MAY NOT ALTER THIS SOFTWARE IN ANY WAY, INCLUDING CHANGING OR REMOVING ANY

MESSAGES OR WINDOWS. YOU MAY NOT DECOMPILE, REVERSE ENGINEER, DISASSEMBLE OR

OTHERWISE REDUCE THIS SOFTWARE TO A HUMAN PERCEIVABLE FORM. YOU MAY NOT MODIFY, RENT

OR RESELL THIS SOFTWARE FOR PROFIT, OR CREATE ANY DERIVATIVE WORKS, BASED UPON THIS

SOFTWARE. PUBLICATION OR DISTRIBUTING OF THE REGISTRATION KEY OR SOME OF ITS PART IS

STRICTLY PROHIBITED!

DISCLAIMER

THIS SOFTWARE IS PROVIDED ON AN "AS IS" BASIS WITHOUT WARRANTY OF ANY KIND, EXPRESSED

OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND

SUITABILITY FOR A PARTICULAR PURPOSE. THE PERSON USING THE SOFTWARE BEARS ALL RISK AS

TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE. Soft-o WILL NOT BE LIABLE FOR ANY

SPECIAL, INCIDENTAL, CONSEQUENTIAL, INDIRECT OR SIMILAR DAMAGES DUE TO LOSS OF DATA OR

ANY OTHER REASON, EVEN IF Soft-o OR AN AGENT OF Soft-o HAS BEEN ADVISED OF THE POSSIBILITY

OF SUCH DAMAGES. IN NO EVENT WILL Soft-o BE LIABLE FOR COSTS OF ANY DAMAGES, EXCEEDING

THE PRICE PAID FOR THE SOFTWARE LICENSE, REGARDLESS OF THE FORM OF THE CLAIM. YOU

ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE, UNDERSTOOD IT, AND AGREED TO BE BOUND

BY ITS TERMS.

5 Crypt-o Manual

4. Acknowledgements

We wish to thank the following people for their help in developing Crypt-o:

David Barton for DCPCrypt library ;

Firebird development team for Firebird SQL Server ;

OpenSSL Software Foundation for OpenSSL lbrary ;

Jordan Russell for Inno Setup ;

Lukas Gebauer for Synapse library .

Enetic IT Department for Spanish translation;

Julien Després for French translation;

Oliver Hirsch for German translation;

Gašper Cas – Geniusnet d.o.o. for Slovenian translation;

ICT Teamwork for Dutch translation;

Enrico Francot for Italian translation;

Nikola Smiljakovic for Serbian translation;

Michael Jørgensen for Danish translation;

Patrick Kvaksrud for Norwegian translation.

Quick Start 6

5. Quick Start

This topic briefly overviews the main commands. It is made to help you get started with Crypt-o quickly. This topic is recommended for reading to both newbies and advanced users.

Creating user accounts

For the purpose of distinction of the access privileges to Crypt-o Server, the specific databases or objects of a database, it is necessary to create user accounts. To

manage user accounts , choose

Tools > Administrative tools

from the menu. Then click on the

User management

link in the

Administrative tools

panel.

Creating databases and folders with required fields structure

Do not use the sample database for storing your data. Once the program is installed, please

create a new database

for your data.

Create a folders structure for storing your data. Create a required field structure

and

list columns to be displayed for

each folder. The field structure can be copied from the sample database. To have that done, simply copy a folder to your database and delete the demo records from it.

Importing data to the program

Once your database and folders structure are created, you can

import your data , if you have them stored in a text

file with delimiters or in the .csv format (Excel can save data to .csv files). First, select the folder to import the data to, and then select the

Database > Import...

item on the menu.

Also you can

import

a Crypt-o database including all advanced features like images, file attachments, user accounts, object permissions.

Configuring and using form auto-fill

The program allows entering data to forms automatically and filling out forms on demand. Hotkeys, browser or system tray menu items can be used to call the auto-fill manually.

All forms that are "known" to the program will be filled out automatically. To have the "unknown" form filled automatically in the future, you will need to enter the required data manually for the first time and save the data to the program by selecting the

Save form data to Crypt-o

item on the browser's popup menu (or by selecting the same item in the program's tray menu) or press the hotkey

Ctrl+Win+S

By default, Crypt-o will ask whether you want to save the form data you have entered to the database once you click on the Submit button. For more information on configuring the automatic form filling, please read the

Integration ::

Form filling topic.

If the database already has a record with the data that you want to enter in the current form, you can call the auto-fill by selecting the

Fill out form using Crypt-o

item on the browser's popup menu (or by selecting the same item in the program's tray menu) or press the hotkey

Ctrl+Win+L

. From now on, the form will be filled out automatically, since the program will remember which record in the database it has to use for the current form.

For more information on filling out forms, please read the

Form fill out and form data saving topic.

7 Crypt-o Manual

6. Working with Crypt-o



Quick Start



Working with databases



Working with data



Form fill-out and form data saving



User management



Audit log



Password generator



Configuration of Crypt-o



Frequently Asked Questions

Working with Crypt-o 8

6.1. Working with databases

Crypt-o allows you to

create

several databases for storing information. List of all available databases is displayed in the left part of the program's window.

NOTE: If your user account does not have a

permission

to access some database, it will not be displayed in the list of databases.



Creating a new database











Restoring data from a backup file



Portable/Offline databases

The main window

9 Crypt-o Manual

6.1.1. Creating a new database

To create a new database choose

Database > Create database...

from the menu. The database properties window will appear. Enter a name for the new database and its description. Press

to create the database.

Private database

- if this option is selected, the database will be private. Only the database owner will have full control over the database.

NOTE: Even a system administrator will not be able to access a private database without corresponding permission from the database owner. If a private database is orphaned (e.g. the user account of the database owner has been deleted), a system administrator can take ownership of this database by editing permissions in the

User management .

NOTE: Your user account must have a

permission to create new databases.

Your user account will be set as the owner of the newly created database. A database owner is allowed to perform any operation in the database.

The Database properties window

Working with Crypt-o 10

6.1.2. Deleting a database

To delete a database choose

Database > Delete database...

from the menu.

NOTE: Your user account must have a database owner privilege to delete the database.

WARNING: A database file is completely wiped from the file system during deletion. The only way to restore the database is to perform full

restore from a backup file

11 Crypt-o Manual

6.1.3. Importing data

Crypt-o can import data from text files with delimiters and from .csv files (these ones can be created with Excel).

Also Crypt-o can import Free Password Manager databases and Password Manager XP databases including all advanced features such as images, file attachments, user accounts, object permissions.

To start the Import Wizard choose

Database > Import

from the menu. On the first page of the Wizard, choose a data source to import data from.

The import sources page

Importing from a text or .csv file

Specify a text or .csv file to import data from. Then choose a proper

Fields delimiter

for that file, the line, from where data is to be imported, and the fields to read data from. Use the data preview to adjust the import parameters. The data will be imported to the currently selected folder in the main window, unless you select the

Create new database

option. In that case a new database will be created and the data will be imported into that database. When you are finished with the settings, click

Done

to start the import.

Working with Crypt-o 12

Text file import options

Importing a Free Password Manager or Password Manager XP database

NOTE: Only users with the Create databases privilege

can import Free Password Manager or Password

Manager XP databases.

Select a Free Password Manager or Password Manager XP database to import data from and click

Next

Import Password Manager XP database

13 Crypt-o Manual

On the next page specify a password to open the selected database and press

Next

. If the database has user accounts defined, you will be asked to enter a password for a built-in user with Administrator privileges.

Import options

Specify needed options on the import options page and press

Done

to start the import.

Working with Crypt-o 14

6.1.4. Exporting data

Crypt-o can export data to files of the following formats:

 Text file with delimiters;

 .csv file (can be opened by Excel);

 Rich text file (RTF);

 Excel file (Excel2003 or later);

 HTML file.

NOTE: Only records with the Print and Export permission

, granted for your user account, will be exported.

To export data to a file select

Database > Export...

from the menu. The export window will appear. Specify the target file and its type, export options and press

to start the export.

The Export window

The following export options are available:

Option

Export current folder only

Include nested folders

Selected records only

Fields structure

Description

If selected, only data from the currently selected folder will be exported.

If selected, all nested folders of the currently selected folder will be also exported.

If selected, currently selected records will be exported only.

Displays which fields will be exported for every folder with different fields structure. To setup fields press the

Setup...

button.

To specify advanced export options for a chosen file format press the

Export options...

button.

15 Crypt-o Manual

Export options for text and .csv files

The following advanced export options are available for text and .csv file formats:

Option

Fields delimiter

Export folder names

Export field names

Description

One or more character(s) are used to separate fields data.

If selected, the folder names will be exported.

If selected, the field names will be exported.

Working with Crypt-o 16

6.1.5. Backuping data

Crypt-o can create backups of all your data stored in all Crypt-o databases. Data backups can be made automatically or manually.

By default Crypt-o is configured to perform the following automatic backup tasks :

Task

Daily backup

Description

Creates backup copies every day at 1:00AM and keeps the last 7 backup files..

Weekly backup Creates backup copies every week on Monday at 1:00AM and keeps the last 4 backup files.

Monthly backup Creates backup copies every first day of month at 1:00AM and keeps the last 6 backup files.

By default, backup files, created by automatic backup tasks, are stored in the

backup

folder inside the program's data folder on a computer where Crypt-o Server is running. By default it is the

"\Program

Files\Crypt-o\data\backup"

folder.

Manual backups can be made only by users with the System administrator

privilege . To create a backup choose

Tools > Administrative tools

from the menu. Then click on the

Backup...

link in the

Administrative tools

panel.

The backup window will appear. Specify a backup file name on the Crypt-o Server computer and press

to start the backup.

The Backup data window

17 Crypt-o Manual

6.1.6. Restoring data from a backup file

Only users with the System administrator

privilege

can restore data from a backup file. To do the restore, choose

Tools > Administrative tools

from the menu. Then click on the

Restore...

link in the

Administrative tools

panel.

The restore data window will appear. Specify a backup file name on the Crypt-o Server computer and press

to start the restore.

The Restore data window

Restoring data using the command line

This method should be used, if it is not possible to log on to the Crypt-o and perform the restore using the GUI method, described above.

 Stop the Crypt-o Server service.

 Open the command prompt as an Administrator on the server computer and execute the following command:

"C:\Program Files\Crypt-o\server.exe" -a -restore:"<backup_file_name>"

* Change the path to the server.exe

file according to your installation.

* Replace the

<backup_file_name>

parameter by a full path to an actual backup file.

 Start the Crypt-o Server service to start using the restored database.

Working with Crypt-o 18

6.1.7. Portable/Offline databases

Crypt-o offers you the following options to access databases when offline:

 Offline access to your databases using the currently installed Crypt-o Client application.

Configure the

offline access

in the Crypt-o Client options .

 Portable version of Crypt-o installed to a removable device such as a USB flash drive.

It is possible to create a portable version of Crypt-o with offline copies of your databases. The portable version of

Crypt-o can be installed to a removable device such as a USB flash drive. You can plug the device to any Windows computer, run Crypt-o directly from the device and access your databases.

To create a portable version of Crypt-o choose

Tools > Create portable version

from the menu. The Portable

Wizard will appear.

NOTE: Your user account must have the Portable mode

permission for a database in order to create a portable

version of this database.

NOTE: By default only records with the Print and Export

permission

, granted to your user account, will be available in a portable database. You can adjust this behavior using the

Take into account "Print and export" permission for portable version

system option

on the

Security

page.

NOTE: You can configure expiration parameters for a portable version in the System options

on the Security

page.

Click

Next

to navigate to the next page.

Portable Wizard

Choose a destination device for installation of the portable version.



Show all devices

- when this option is selected, the program will display all devices available for the installation of the program, not only removable ones.



Install to this folder

- the destination folder on the device.

Click

Next

to navigate to the next page.

19 Crypt-o Manual

Portable Wizard

Choose databases to install with the portable version of Crypt-o.



Synchronize with existing databases on the device

- when this option is selected, the program will synchronize all changes, made in the existing portable database on the device, to the main server database.



Make databases read only on the device

- when this option is selected, all portable databases on the device will be marked as read only. Data modifications will not be allowed.

Click

Next

to start the installation.

After successful installation, the device will contain Crypt-o executable files and chosen databases. To access your data, run

Crypt-o.exe

file on the device and log on using your user name and password.

Quick portable version

To quickly create a portable version of Crypt-o choose

Tools > Quick portable version

from the menu or press

. The silent installation, using the last used parameters, will be performed.

Limitations of a portable version

 Printing is disabled by default. Use the

Allow printing in portable version

option in the

Crypt-o System options

to enable it if needed.

 Fields customization is not possible.

 Creation of new databases is not possible.

Working with Crypt-o 20

6.1.8. Repairing databases

Crypt-o databases can be corrupted due to many factors such as power failure, OS failure, hardware failure, etc.

Not always there is a fresh backup copy to fix the database corruption by restoring the backup.

Crypt-o has a built-in function to perform the database integrity check and repair. Though it may not work for severe database corruptions.

To perform the database check and repair do the following:

 Stop the Crypt-o Server service.

 Open the command prompt as an Administrator on the server computer and execute the following command:

"C:\Program Files\Crypt-o\server.exe" -a -checkdb"

* Change the path to the server.exe

file according to your installation.

 You will see a message that the database check will be performed on the server start.

 Start the Crypt-o Server service.

After that, when you log on to Crypt-o and access databases they will be checked for errors. If there are errors, the repair will be performed.

NOTE: You can omit the database integrity check and force the database repair by specifying the

-checkdb:repair

command line switch instead of the

-checkdb

switch.

21 Crypt-o Manual

6.2. Working with data

The Crypt-o main window is divided by two parts. Databases and folders tree is displayed in the left part of the main window. A records list of the currently selected folder is displayed in the right part of the main window.

To create a new folder click on the

New folder

button on the toolbar or choose

Edit > New folder

from the menu.

To edit a folder name, select the folder and press

key.

To edit folder properties, select the folder and choose

Edit > Properties...

from the menu.

To delete a folder, select it and press

Del

key or click on

Delete

button on the toolbar.

You can revert the last modifications by using the Undo function. To undo press

Ctrl+Z

keys or choose

Edit > Undo

in the menu.

NOTE: You can use "

Ctrl +

" and "

Ctrl

" keys to recursively expand and collapse sub-folders of the currently selected folder.



Customizing the fields' structure



Creating and editing records



Selecting several records



Deleting records



Copying and moving records



Copying protected fields to the clipboard



Working with files



Adding custom icons



Setting up columns' appearance



Printing



Object permissions

The main window

Working with Crypt-o 22

6.2.1. Customizing the fields' structure

You can customize the data fields' structure in the database for each folder or a group of folders, at your own discretion. Which means that you can create the folders for storing various data types, such as: credit cards, notes, passwords, contacts, software support e t.c. The fields' list is unlimited. The fields may be of various types and may be arranged in the editing window in the required way and on the specified tabs. At any time, you can modify the fields' naming and the arrangement order with no data loss.

To adjust the fields' structure, highlight the required folder and select the

Edit > Customize fields...

menu item. If the folder inherits its structure from a parent folder, a confirmation window appears. Press

Yes

to create an independent fields' structure for this folder and all of its subfolders; press

to edit the structure of the parent folder.

When you're done, a fields' structure editing window appears.

The customize fields window

The fields list is divided by sections, which are marked as bold. Each section constitutes a tab in the records editing and creating window. The tabs are arranged in the same order, as the sections in the list.

There also are a few mandatory fields, which cannot be removed, such as:

Title

Created

Modified

Modified by

The fields and sections can be moved using

Move up

and

Move down

buttons. The title field can not be move and is always placed first.

The following fields' structure editing actions are available:



Add...

- add a field or a section;



Edit...

- edit a field or a section;



Delete

- delete a field or a section;



Move up

- move a field or a section one position up;



Move down

- move a field or a section one position down.

23 Crypt-o Manual

The field properties window

Each field has the following parameters:



Field name

- a field's title, which is displayed in the records editing window and in the table's title;



Data type

- a field's data type: String, Integer, Float, Date, Date and Time or Checkbox;



Options

- an option for a field of String or Date data type.

The following options are available for String-type fields:

Regular string - simple string field;

Multiline text - multiple lines of text can be entered into this field;

Clickable URL - special field with clickable link to its contents;

Predefined values - only predefined values can be selected;

The following options are available for Date-type fields:

Regular date value - simple date field;

Reminder - a user will be notified when reminder date will be expired for some records.



Protected field

- data of this field will be hidden by default. To view the data it is needed to open the

edit window

for a record and click on a checkbox to show the field contents. When data of a protected field is

viewed, Crypt-o writes the View protected event to the Audit log .



Required field

- a field requires a value to be entered;



Default value

- a default value for a field. The field is automatically populated with this value when a new record is created. The following macros can be used in a default value:

%DATETIME%

%DATE%

%TIME%



Description

- an optional description of a field;



Hot key

- a hot key (shortcut) to copy the field value to the clipboard;



Field is hidden by default

- if this option is selected, the field is not displayed by default in Crypt-o Client application and

Web interface .

Working with Crypt-o 24

6.2.2. Creating and editing records

To create a new record press the

New record

button on the toolbar or choose

Edit > New record...

from the menu.

To edit a record double click on it or press the

Edit record

button on the toolbar or choose

Edit > Edit record...

from the menu.

The record properties window will appear.

The record properties window

Enter the data in the corresponding fields at your discretion. See the Customizing the fields' structure

topic to find out how to setup fields for entering data of different types.

Data of

protected fields

is hidden, unless you click on a checkbox to show the field contents. When data of a protected field is viewed, Crypt-o writes the View protected event to the

Audit log

Password generator can be used for generating strong passwords. In order to do so press the button to the right of

the protected field's edit box.

Fields of type URL can be used to store links to the following objects:

 Web page address ( http://www.soft-o.com

 E-Mail address ( mailto:[email protected]

 Local folder or file (

C:\Program Files

C:\My Documents\Price.txt

 Remote folder or file (

\\Sever\Share

\\Sever\Share\readme.txt

 Executable file with command line parameters ( notepad.exe c:\readme.txt

). It is needed to specify the

.exe extension for an executable file.

You can include field values of the current record in a URL-type field using the following notation:

%%Field name%%

For example, you entered the following in a URL-type field: mstsc.exe /v:%%Server name%% /u:%%User name%% /p:%%Password%%

When you click to that field, the Terminal Services client will be launched and values, specified in the Server

name, User name and Password fields, will be used to automatically connect and log on to a remote server.

25 Crypt-o Manual

You can set an image to appear on the records list for each record. At your discretion, you can assign images for records from the collection provided by the program or add your own images. See

Adding custom icons

topic for more information.

You can also attach files to a record by clicking on the

Files

page. See

Working with files topic for more information.

Finally press

to save the record.

Working with Crypt-o 26

6.2.3. Selecting several records

Sometimes it is needed to delete/move/copy several records at the same time. To select several records hold down

Ctrl

key and select records with mouse. To select a range of records click on the first record, hold down

Shift

key and click at the last record of the range. When the records are selected you can do the required operation.

Selected records

27 Crypt-o Manual

6.2.4. Deleting records

First of all, select records to be deleted in the records list. To delete the selected records press the

Delete

button on the toolbar or select

Edit > Delete

from the menu. Confirm the operation in the popup window.

Working with Crypt-o 28

6.2.5. Copying and moving records

First of all, select records to be copied or moved in the records list.

Moving records

To move selected records, drag and drop the them to a target folder.

Also you can choose

Edit > Cut

from the menu or press

Ctrl+X

key combination to cut the records. Then open a target folder and choose

Edit > Paste

from the menu or press

Ctrl+V

key combination to paste the records.

Copying records

To copy selected records, drag and drop the them to a target folder while holding the

Ctrl

key.

Also you can choose

Edit > Copy

from the menu or press

Ctrl+C

key combination to copy the records. Then open a target folder and choose

Edit > Paste

from the menu or press

Ctrl+V

key combination to paste the records.

29 Crypt-o Manual

6.2.6. Cloning records

To create a new record based on an existing one, select the original record and then select

Edit > Clone record...

from the menu. The new record window will appear; data from the selected record will be pasted to the new record form automatically.

Working with Crypt-o 30

6.2.7. Copying protected fields to the clipboard

If you want to copy data of a protected field of the selected record to the clipboard, press the

Copy 'X' to clipboard

button on the toolbar or press Ctrl+1 shortcut or select the corresponding item from the popup menu. The data then can be pasted from the clipboard to any application, but only once. Contents of the next non-protected field of the same record are copied to the clipboard also. Thus, the protected data is pasted at the first paste, and the non-protected - at subsequent paste. After that these data become unavailable to paste. Also the data will be unavailable to paste if not pasted within 1 minute. Once you need to paste it again you'll have to repeat the procedure (copy data to the clipboard). When program quits you won't be able to paste the data any more.

For example there is the following record:

And the following options to copy to the clipboard are available:

When you choose the

Copy 'Password' to clipboard

item, you will be able to paste the password to some password input field in other application and immediately after that to paste the user name to some other input field.

When you choose the

Copy 'User name' to clipboard

item, you will be able to paste the user name and immediately after that to paste the password.

NOTE: It is possible to turn off the secure clipboard copy using the Crypt-o Client options on the

Security

page.

31 Crypt-o Manual

6.2.8. Working with files

To securely store files you can attach them to records.

The Files page

Attaching files

To attach a new file, select the record to add the file to and then open it for editing. In the window that appears, open the

Files

tab and then click on the

Attach file

button. Next, select the file to be attached and then click on the

Open

button. Also you can use drag and drop to attach files.

Extracting files

To extract a file, select the record to extract the file from and then open it for editing. In the window that appears, open the

Files

tab, then select the file to be extracted (or select several files by holding the

Ctrl

key down) and then click on the

Extract

button. Next, select the folder where the files are to be saved and then click

. Another way to extract files is right-clicking on the selected record and using the popup menu's

Extract files...

item. Also you can use drag and drop to extract files.

Executing files

To execute/open a file, select the record to extract the file from and then open it for editing. In the window that appears, open the

Files

tab, then select the file to be executed and then click on the

Execute

button. The file will be extracted to the temporary folder and executed/opened. Crypt-o will wipe the extracted file from the file system when you close the file.

Editing files description

To edit a file description, select a file and press the

key to the description show edit box. Press

Enter

to finish editing.

Removing files

To remove file, select the required record and open it for editing. In the window that appears, open the

Files

tab, select the file you need (or select several files by holding the

Ctrl

key down) and then click on the

Remove

button.

Then confirm the removal by clicking on the

Yes

button in the confirmation window.

Working with Crypt-o 32

6.2.9. Adding custom icons

Crypt-o allows adding custom images to records. Open the record for editing. In the window that appears, click on the image selection combo box and then click on the

Customize...

button. That will open the

Customize images

window.

The Customize images window

In this window, you can add new custom images from image files, remove images, and copy images from other

Crypt-o databases. The program supports two image formats: *.ico and *.bmp. All images will be resized to 16x16 pixels; therefore, it is better to have the original images prepared in the 16x16 pixels format.

33 Crypt-o Manual

6.2.10. Setting up columns' appearance

Each folder in the program can have its own list of columns and the order how they are to appear on the list. To customize that, select

Tools > Setup columns...

from the menu. In the window that appears, set the columns to be displayed and the order they are to follow by using the

and

Down

buttons. Click on the

Properties...

button to change the selected column's title, width and other properties. Click on the

Defaults

button to restore the default order and properties of the columns.

The Setup columns window

Working with Crypt-o 34

6.2.11. Printing

Crypt-o allows you to print your data. You can either print data stored in the current folder or print all data stored in a database. You can create your own print templates with desired report name, columns to be printed, their titles, width, length, sequence, format and other parameters. Page orientation (portrait or landscape) and margins can be specified as well.

Printing data from a folder

To print data from a folder, select it and press the

Print

button on the toolbar. To see how the data will look like when printed out, press the

Print preview

button on the toolbar.

The print preview window

Configuring printed data appearance

To configure columns to be printed, their order and width and other parameters choose

Database > Print setup...

from the menu. The print setup window for the last used print template will appear.

35 Crypt-o Manual

The print template setup window

Use the mouse to change columns width and drag columns to change their order.

Press the

Columns setup

button on the toolbar to change columns' visibility, order, title, width and alignment.

Press the

Template options

button on the toolbar to change a title of the template.

Press the

Page setup

button on the toolbar to change page orientation and margins.

Use the

Print preview

button to see how your report will look like.

Printing the entire database

To print the entire database, choose

Database > Print...

from the menu. The print parameters window will appear.

Deselect the

Print current folder only

option, choose the print template and printing parameters. Then, press

Print

to start printing.

Press the

Action

button to access additional commands:



Print Preview

to see how your report will look like.



Manage templates

to create/modify/delete print templates.



Save to file

to save the report in one of the following file formats:

 Rich text file (RTF);

 Excel file (Excel2003 or later);

 HTML file.

Working with Crypt-o 36

The print parameters window

Printing selected records only

To print selected records only, choose

Database > Print...

from the menu. The print parameters window will appear. Select the

Print selected records only

option, choose the print template and printing parameters.

Then, press

Print

to start printing.

Managing print templates

To manage print templates, select

Database > Print...

from the menu and press the

Templates...

button. The window that appears will let you create, edit or delete print templates. To create a new template, press

New...

button and then setup template options, like the template name, columns to be printed and their parameters, etc.

37 Crypt-o Manual

The print templates window

Working with Crypt-o 38

6.2.12. Object permissions

Crypt-o allows to set custom permissions for folders or even individual records.

NOTE: Your user account must be an object owner to be able to edit the object

permissions

To edit an object permissions select the object and choose

Edit > Permissions...

from the menu.

The object permissions window

If in the permissions window of the object, the checkboxes are shaded, that means that the access permissions for this object is inherited from a parent folder. If you deselect the

Permissions are inherited from parent folder

checkbox, you can set the access permissions specifically for this object and all child objects. You can modify the permissions for a user/group or delete the users/groups from the permissions list.

NOTE: If you delete a user from the list, the object will become completely unavailable to him - the folders will be invisible and all of the records data will be displayed as the asterisks ("*" symbols).

To allow or deny a permission for a user, select the according checkbox (

Allow

Deny

). The

list of available permissions is documented in

User management

topic.

If you would like to reset the permissions for all of the sub-objects and enable the inherited permissions transfer, enable

Reset permissions of child objects

parameter.

To view effective permissions for the current user account open the

Effective permissions

page.

39 Crypt-o Manual

Effective permissions

Working with Crypt-o 40

6.3. Form fill out and form data saving

Crypt-o can be used for automatic fill out of various forms. For example, for the automatic login and password input at various websites, filling out your personal data, when creating an account e.t.c. Besides the websites, the data may be entered into most of the regular Windows applications.

All forms the program "knows" about will be filled out automatically. To enable the auto-filling, make sure the browser you are using is supported by Crypt-o, and the integration with that browser is enabled in the program's settings on the

Integration :: Browsers

page. The auto-filling options can be set on the

Integration :: Form filling

page in the program's settings.

Forms that are not "known" to the program can be filled manually, by pressing the hotkeys, browser's popup menu or the menu on the program's tray icon. After that, the program will "remember" how to fill that form and will fill it automatically in the future.

41 Crypt-o Manual

Working with forms

Crypt-o offers two operations for working with the forms:

Fill out form

and

Save form data

. These operations can be called in the following ways:

1. Using the menu, which appears at right-clicking on the Crypt-o icon in system tray area of the task bar.

2. Using browser's popup menu, which opens up by right-clicking on web pages' data entry fields. Items are added to Crypt-o's pop-up menu if the integration with the browser is enabled in the program's settings on the

Integration :: Browsers

page.

3. By default, Crypt-o will ask whether you want to save data entered in the form to database when the submit button is clicked on. See

Integration :: Form filling

topic for more information.

4. Using the hotkeys. By default, for

Fill form

, press

Ctrl+Win+L

key combination and for

Save form data

, press

Ctrl+Win+S

. The hotkeys may be reassigned at

Integration :: Hot keys page of the program settings.

Moreover, there exists a parameter, which permits the hotkeys even if Crypt-o is not currently running.

Saving form data into a database

First of all, create the folders with the fields' structure, sufficient for storing data for various forms in the database.

Right after that you can create the data records and enter data manually into the database.

Database records can also be created and populated with the data of the current form, using

Save form data

function (it is called by using the

Ctrl+Win+S

hotkey or via program's tray icon menu or via browser popup menu).

If Crypt-o "knows" about this form, the corresponding record in the database will be updated silently (database password can be prompted if the database is currently closed).

NOTE: To save form data to another record or to edit field bindings of a record linked to this form, press and hold down the

Shift

and select the

Save form data

item on your browser's popup menu or in the program's tray icon menu.

Working with Crypt-o 42

If the current form is "unknown" to the program or

Shift

key was holded down, the form will be shaded and a

Crypt-o window will appear, where you will need to do the following:

1. Open the database, which the form data will be saved to.

2. If Crypt-o "knows" about this form, you will be offered the applicable records for saving form data.

a) Select a record and press

Done

to save the form data into this record.

b) Select the

Review field bindings

parameter and press

Next

to review whether the form fields correspond to the record fields.

3. If the program did not find any records, suitable for this form, you have to select a folder, which the new records will be created in, or select an existing record to overwrite its data with form's data.

4. Indicate the accordance of the form fields with the record fields in the database, using yellow comboboxes, located above the form fields.

5. Press the

Done

button.

6. A record adding/editing window will appear, where the entry fields will be populated with the form data. Press

to save the data.

After that, the program will remember, which record in the database is to be used for this form. And if the form

auto-filling is enabled in the program's settings on the Integration :: Form filling

page, the form will be filled out automatically the next time it is opened.

Calling form fill out manually

To fill out a current form, perform the

Fill out form

operation (called by using the

Ctrl+Win+L

hotkey or via the tray icon menu or via browser popup menu).

If Crypt-o "knows" about this form, it will be filled out immediately (user logon prompt can appear if needed).

NOTE: To fill a form with data from another record or edit field bindings of a record linked to this form, press and hold down the

Shift

and select the

Fill out form

on your browser's popup menu or in the program's tray icon menu.

43 Crypt-o Manual

If the current form is "unknown" to the program or

Shift

key was holded down, the form will be shaded and Crypt-o window will appear, where you will need to do the following:

1. Open the database, which the form data will be taken from.

2. If Crypt-o "knows" about this form, you will be offered the applicable records for filling out the form.

a) Select a record and press

Done

to fill out the form.

b) Select the

Review field bindings

parameter and press

Next

to review whether the form fields correspond to the record fields.

3. If the program did not find any records, suitable for this form, you have to select a proper record.

4. Indicate the accordance of the form fields with the record fields in the database, using yellow comboboxes, located above the form fields.

5. Press the

Done

button to fill out the form.

Working with Crypt-o 44

6.4. User management

Crypt-o allows to define user accounts and assign needed permissions to them. User and group accounts from a

Windows domain can be used as well. In that case, user credentials will be checked using Windows domain authentication.

To manage user accounts, choose

Tools > Administrative tools

from the menu. Then click on the

User management

link in the

Administrative tools

panel.

NOTE: Only users with the System administrator permission can manage user accounts.

The User management window

To add a new user account choose

Action > New user...

from the menu.

To add a new group account choose

Action > New group...

from the menu.

To add a new

account for a backup server choose

Action > New backup server account...

from the menu.

To edit a user or group account select it in the list and choose

Action > Properties...

from the menu.

To delete a user or group account select it in the list and choose

Action > Delete

from the menu.

When you use external user accounts (Windows domain, LDAP) in Crypt-o, it may happen that some user accounts have been deleted in Active Directory or LDAP directory with time.

To find out which user accounts have become invalid, choose

Action > View > Invalid accounts

in the menu.

User properties :: General page

45 Crypt-o Manual

General page



Name

- a name of the user account.



Account type

- a type of the user account. Possible values:



Internal

- internal Crypt-o user account. You need to specify a password for the user account or use key file authentication.



Windows domain

- Windows domain authentication will be used to check the user account password. Enter a user account name of Windows domain in the

UserName@Domain

form. To select a user account from the list, click the

...

button at the right of the

Name

input field.



LDAP

- LDAP directory authentication will be used to check the user account password. Enter a distinguished name of the LDAP user account or click click the

...

button at the right of the

Name

input field

to browse LDAP directory. You need to configure available LDAP servers in the System options

on the

LDAP page



Use key file authentication

- if selected, the user will be authenticated using a key file. You will be prompted to to save a key file for this user, when this option is turned on. You need to pass this key file to the user. Only

Crypt-o user accounts can use the key file authentication. You can create a new key file for a user by choosing

Action > Create new key file...

from the menu in the users list window.

NOTE: By default, a user must store a key file on a removable device, in order to be able to log on using the key file. You can control this behavior in the

Crypt-o system options

WARNING: Store key files on removable devices, such as USB flash drives, for security reasons. Unplug the device with your key file, when you finished working with Crypt-o.



Password

- the user account password.



Retype password

- verification of the password.



Request password change at the next user logon

- if selected, the user will be prompted to enter a new password at the next logon.



Full name

- optional full name of the user.



Description

- optional description of the user.



Create home database

- if selected, a home database will be automatically created for the user. The user will be the owner of his home database, but the database can not be deleted by the user. By default other users have no access to the home database, even administrators. The user may allow access to his home database for other users if necessary.

Working with Crypt-o 46

If the

Create home database

option is enabled for a group, home databases will be created for all members of the group.

NOTE: By default, Web access is disabled for new home databases. You can enable it in the

Crypt-o system options



Disable user account

- the user account is disabled and the user logon will fail.

User properties :: Permissions page

On that page you can assign permissions for a user account. Set a mark on the

Allow

column for a permission to enable this permissions for the user. Set a mark on the

Deny

column for a permission to disable this permissions for the user.

Deny

permission takes precedence over

Allow

permission.

Permissions page

The following system permissions are available:

Permission

System administrator

System audit

Create databases

Description

A user can do everything.

A user can view the

A user can

System audit log

create new databases .

The following object permissions are available:

Permission

Owner

Web access

Portable mode

Description

A user can do everything with an object.

This permission applies to databases only. A user can access a database via

Web interface

This permission applies to databases only. A user can create a

portable/offline version of a database .

47 Crypt-o Manual

Audit

Manage images

Owner for new records

Insert data

Modify data

Delete data

Manage attachments

Extract attachments

View protected fields

Print and export

Form filling

This permission applies to databases only. A user can view a database audit log .

This permission applies to databases only. A user can add/modify/delete images,

which are used as icons

for folders and records.

This permission applies to databases only. When a user creates a new record, the user becomes an owner of this record.

A user can create new records

and new sub-folders.

A user can

edit records and edit folders.

A user can

delete records and delete folders.

A user can add or remove

file attachments .

A user can execute or extract

file attachments .

A user can view data in protected fields . If a user does not have this permission, he is

not able to view data in protected fields. But if the user has the Form filling

permission, he is allowed to fill out forms

with data of the protected fields.

A user can

print and

export data.

A user can use the

form filling feature

User properties :: Member of page

On that page you can specify group membership for a user account.

Member of page

Specialized user account for backup servers

When you set up a backup server , you need to create a specialized user account on the primary server. This user

account is used by a backup server to connect to the primary server. It is needed to allow transfer of the primary server's private data (TLS certificates and keys, licenses) to perform proper initialization of a backup server. The initialization is made only once during setup of a backup server.

To add a new

account for a backup server choose

Action > New backup server account...

from the menu.

Working with Crypt-o 48

Adding a user account for a backup server



Name

- a name of the user account.



Allow transfer of server private data

- when this option is selected, backup servers will be able to obtain private data of the main server, such as TLS certificates and keys, registration data, etc.

WARNING: This option is needed only for initialization of a backup server. Turn off this option immediately after initialization of a backup server.

NOTE: For security reasons, this option is turned off automatically after 15 minutes.



Password

- the user account password.



Retype password

- verification of the password.



Full name

- optional full name of the user.



Description

- optional description of the user.



Disable user account

- the user account is disabled and the user logon will fail.

49 Crypt-o Manual

6.5. Audit log

Crypt-o writes the following events into the Audit log for each database:

 Insert

 Update

 Delete

 View protected

 Export

 Print

 Extract file

 Form fill

The following events are written to the System audit log:

 Log on

 Log off

 Backup

 Restore

Audit log

To view the audit log for a record, folder or database, select a needed object and choose

Tools > Audit log

from the menu.

NOTE: If your user account does not have the Owner or Audit

permissions

for an object, only Insert, Update,

Delete events will be shown in the audit log for that object.

To view the audit log for an entire database, select

Database > Database audit log...

from the menu.

NOTE: Your user account must have the Owner or Audit

permissions

for a database in order to view the database audit log.

The audit log

Click on an event in the list to view the event details in the right part of the audit log window.

Click the

Locate object

button to locate the object related to the currently selected event.

Working with Crypt-o 50

Click the

Revert changes

button to revert the selected changes.

By default, when viewing the Audit log for folders, actions for child objects is also displayed. To control this, use the

Show child actions

option.

To open the new Audit log view for the selected object in the current Audit log view, choose

Tools > Audit log

in the main menu.

Click the

Clean up Audit log

button to delete unneeded entries in the Audit log. Only

System administrator

can perform this operation.

Click the

Print

button to print records of the audit log. To adjust columns width or hide a column, choose

Database

> Print setup...

in the main menu.

To export the audit log to a file click the

Print

button. Then press the

Action

button in the Print windows to access additional commands.

Choose

Save to file

to save the audit log in one of the following file formats:

 Rich text file (RTF);

 Excel file (Excel2003 or later);

 HTML file.

Click the

Filter...

button to specify filter options for the audit log. The audit log filter window will appear.

The audit log filter window

You can specify the following filtering parameters:



Date from

- display events beginning with this date;



Date to

- display events ending by this date;



User

- display events for this user;



Action

- display events of this type;



Object

- display events for this object type;



Host

- display events for this host;



IP address

- display events for this IP address;



Search text

- display events containing the specified text.

Once the necessary filter parameters are set, click

System audit log

To view the System audit log, choose

Tools > Administrative tools

from the menu. Then click on the

System audit log

link in the

Administrative tools

panel.

51 Crypt-o Manual

NOTE: Your user account must have the System administrator or System audit

permissions

in order to view the system audit log.

The system audit log

Working with Crypt-o 52

6.6. Password generator

Random password generator has the following options:

Option Description

Lower case letters (a-z)

Lower case letters a-z will be used for password generation.

Upper case letters (A-Z) Upper case letters A-Z will be used for password generation.

Digits (0-9)

Special

($,%,!,@, ...)

symbols

Custom characters

Digits 0-9 will be used for password generation.

Special symbols ~ ! @ $ % ^ & * ( ) - + | = / : ; [ ] < > , . will be used for password generation.

Exclude characters

Password template

User defined characters will be used for password generation. Enter needed characters in this input field.

The specified characters will be excluded from password generation. Enter needed characters in this input field.

It is possible to define a template for password generation. If the template is specified, a password will be generated according to this template.

The following characters can be used in a template:

C a

a random lower case letter will be placed in this position; a random upper case letter will be placed in this position; a random digit will be placed in this position; a random special character will be placed in this position; one of the user defined characters, specified in the

Custom characters

input field, will be placed in this position; a quoted text will be placed in the resulting password as is.

Length A desired length of a password.

53 Crypt-o Manual

The password generator

Working with Crypt-o 54

6.7. Managing client connections

Users with the System administrator

permission

can view and manage active client connections to Crypt-o Server.

To do that, choose

Tools > Administrative tools

from the menu. Then click on the

Connections

link in the

Administrative tools

panel.

The Connections window

You will see all currently active client connections to Crypt-o Server.

To disconnect the selected client connection choose

Action > Disconnect

from the menu.

55 Crypt-o Manual

6.8. Additional Crypt-o Servers

Crypt-o Client can be configured to work with multiple independent Crypt-o Servers. By default Crypt-o Client connects to a single Crypt-o Server and its available databases are displayed in the left pane of the application's main window. To add a new additional Crypt-o Server, select

Tools > Additional servers > Add server...

in the main menu. The following window will appear:

Adding additional server



Connection name

- a user friendly name of this server connection. It will be displayed in the left pane of the main window.



Crypt-o Server

- a host name or an IP address of a computer where the Crypt-o Server is running.



Server port

- a TCP port number, which is used by the Crypt-o Server. By default it is

24780



Server TLS fingerprint

- an TLS fingerprint of the Crypt-o Server. This TLS fingerprint is used to verify the server

TLS certificate and protects against man-in-the-middle hacker attacks.



Always ask user name and password

- when this option is enabled you will be asked for a user name and password every time you connect to this server. Otherwise the user name and password will be saved at the main server and then used for the automatic connection to this server.

NOTE: Since the user name and password are saved in the encrypted database of the main server, it is safe to use this option.

Press

to add the server. You will be asked for a user name and password to connect to the server. After successful connection the server will be added to the tree in the left pane of the application's main window.

7. Configuration of Crypt-o



Crypt-o Client options



Crypt-o system options



Group Policy Administrative Template

Configuration of Crypt-o 56

57 Crypt-o Manual

7.1. Crypt-o Client options

To access Crypt-o Client options choose

Tools > Options...

from the menu. Crypt-o Client options include the following pages:



General



Appearance



Security



Integration :: Hot keys



Integration :: Browsers



Integration :: Form filling



Offline access



Connection

Configuration of Crypt-o 58

7.1.1. General



Language

- user interface language.

NOTE: We offer 10 FREE licenses of Crypt-o, if you translate Crypt-o user interface to a language, which is

not available yet. See the list of languages



Remember last used folder

- when this option is selected, the currently selected folder is remembered on a user log off. The remembered folder is automatically selected on the next user logon.



Automatically load the application on Windows start

- when this option is selected, Crypt-o will be loaded on Windows start and minimized to the system tray.



Confirm move operations via drag-and-drop

- when this option is selected, Crypt-o will prompt you to confirm moving of records or folders using drag-and-drop by the mouse.



Confirm move operations via clipboard

- when this option is selected, Crypt-o will prompt you to confirm moving of records or folders using the clipboard.

General options

59 Crypt-o Manual

7.1.2. Appearance



Tray icon always visible

- if selected, the Crypt-o icon will be always shown in the system tray.



Minimize application to the system tray

- this option allows to minimize the application to the system tray.

Crypt-o button will not be shown in the system taskbar when the program will be minimized.



Close application to the system tray

- when this option is selected, the application will be minimized to the system tray when you press the close button. To quit the application you need to choose

Database > Exit

from the main menu or choose

Exit

from the program's tray icon menu.



Simplify user interface appearance

- when this option is selected a simple startup screen will be shown. It is useful to simplify the startup screen when working in a terminal session.



Alternate colors of rows in grid

- when this option is selected, even and odd rows in the records list will be drawn using slightly different background colors.

Appearance options

Configuration of Crypt-o 60

7.1.3. Security



Log off when the application is inactive

- this option forces automatic log off of the current user on expiry of the given time interval. When the program stays inactive for this period of time, an automatic log off will be performed.

NOTE: There is also the global inactivity timeout option, which is in effect for all clients. See the

Disconnect a client when inactive

option on the

Security

page in the

Crypt-o system options



Log off when the application is minimized

- when this option is selected, the current user will be logged off when Crypt-o will be minimized.



Warn if clipboard monitor was detected

- if some application is monitoring the clipboard contents, Crypt-o will warn you.



Secure copy to the clipboard

- when this option is selected, a special secure clipboard operations are

performed when you choose to copy a field to the clipboard. See Copying protected fields to the clipboard

for more details. When this option is deselected, the regular copy to the clipboard will be used.



Remember the last logged-on user name

- when this option is selected, the name of the last user logged on to Crypt-o will be selected by default next time the program is run.



Remember search history

- when this option is selected, Crypt-o will save 20 recent search queries.



Automatically log on using key file

- when this option is selected, Crypt-o will try to perform automatic log on using a user name and a key file, that were used for the last log on.

WARNING: Store key files on removable devices, such as USB flash drives, for security reasons. Unplug the device with your key file, when you have finished working with Crypt-o.

Security options

61 Crypt-o Manual

7.1.4. Integration :: Browsers

This page lists all internet browsers that has been found in your system. Crypt-o can add menu items to the browser's popup menu to easily use form data filling and saving functions. Also browser integration allow the automatic form filling function in a browser.

NOTE: Popup menu integration is not needed to use form data filling and saving in a browser. You can use hot keys or Crypt-o tray icon menu to do these tasks.

Browsers integration options

Supported web browsers:

 Microsoft Internet Explorer version 5.0 or later;

 Mozilla Firefox version 3.0 or later;

 Google Chrome version 6.0 or later;

 Opera version 10 or later;

 Maxthon version 3 or later.

Configuration of Crypt-o 62

7.1.5. Integration :: Form filling

This page contains the list of settings that configure form fill parameters:

Automatically fill out forms

Automatically save new forms data

Automatically update forms data in database

This parameter can accept the following values:

Yes

- forms will be filled with data automatically if a match with a record in

Crypt-o's database is found.

- forms will not be filled with data automatically.

Ask

- user will be asked whether a form is to be filled automatically.

This parameter can accept the following values:

Yes

- forms filled manually once will be saved automatically in Crypt-o's database.

- forms will not be saved in database automatically.

Ask

- a user will be asked whether a form filled manually once is to be saved to database.

This parameter can accept the following values:

Yes

- data changes in forms will be automatically updated in Crypt-o's database.

- data changes in forms will not be updated automatically.

Ask

- when data in the form is changed, user will be asked whether the changes are to be saved in the database.

Form filling options

NOTE: If you do not use the program for long time, it will log off you automatically when the inactivity timeout is reached.

63 Crypt-o Manual

7.1.6. Integration :: Hot keys

This page lists currently assigned hot keys. To modify a hot key double click on its entry.

Hot keys options

Configuration of Crypt-o 64

7.1.7. Offline access

This page lists options to control offline access to databases.

When offline access is enabled, Crypt-o Client automatically switches to the offline mode when a connection to the main server is not possible. You can work with your databases while offline and make changes to the data if needed. Next time you log on to Crypt-o and the connection to the main server is available again, all your changes made in the offline mode will be synchronized with the main server automatically. To force update of the offline data, choose

Tools > Update offline data

in the main menu or simply press Ctrl+F9.



Enable offline access for the following databases

- enable this option to allow offline access to the selected databases.



Make databases read only when offline

- when this option is enabled, databases will be read only when accessed offline.



Automatically synchronize databases

- when this option is enabled, the offline databases will be automatically updated with the up to date data from the server. The synchronization is performed in the background. An icon in the status bar is displayed during synchronization.

NOTE: You can also create a

portable version of Crypt-o at a USB flash drive.

Offline access options

Limitations of the offline mode

 Printing is disabled by default. Use the

Allow printing in portable version

option in the

Crypt-o System options

to enable it if needed.

 Fields customization is not possible.

 Creation of new databases is not possible.

65 Crypt-o Manual

7.1.8. Connection

This page lists Crypt-o Client connection options.



Crypt-o Server

- a host name or an IP address of a computer where the Crypt-o Server is running. You can specify reserve Crypt-o Servers delimited by semicolon.



Server port

- a TCP port number, which is used by the Crypt-o Server. By default it is

24780



Server TLS fingerprint

- an TLS fingerprint of the Crypt-o Server. This TLS fingerprint is used to verify the server

TLS certificate and protects against man-in-the-middle hacker attacks.

Connection options

NOTE: You can configure connections to

additional Crypt-o Servers

if needed.

Configuration of Crypt-o 66

7.2. Crypt-o system options

Only users with the System administrator permission

can configure Crypt-o system options. To access Crypt-o system options, choose

Tools > Administrative tools

from the menu. Then click on the

System options...

link in the

Administrative tools

panel. Crypt-o system options include the following pages:













67 Crypt-o Manual

7.2.1. General



Maximum attachment size

- specifies the maximum size of a file attachment. This option applies for all users and databases.



Enable Web access for home databases by default

- when this option is selected, users will be able to access their home databases via the

Web interface . This option applies only for new user accounts.



Home databases are private

- when this option is selected, new home databases for users are created marked as

private .

Log information events to the server log file

- when this option is selected, information events will be recorded to the

server.log

file located in the data folder of Crypt-o Server.

System general options

Configuration of Crypt-o 68

7.2.2. Security



Require strong passwords for user accounts

- when this option is selected, passwords for user accounts must conform to the following rules:

- minimum password length is 8 characters;

- a password must contain mixed case letters, digits and special symbols.

If this option is not selected, any password longer than 4 characters can be used for user accounts.

WARNING: Do not use weak passwords for user accounts.



Require strong passwords for Windows user accounts

- when this option is selected, passwords for

Windows user accounts must conform to the rules, described above.



Key file must be located on removable device

- when this option is selected, users must store their

key files

on a removable devices. If a key file is not located on a removable device, user log on will fail.



Disconnect a client when inactive

- this option forces automatic disconnection of inactive client connections on expiry of the given time interval.



Portable version expires in X days

- when this option is selected, all portable versions

of Crypt-o, created by users, will run only within a specified number of days.



Delete portable databases on expiration

- when this option is selected, any portable version

of Crypt-o will try to delete its portable databases, if the program was launched after its expiration.

WARNING: Use this option on your own risk, since it may lead to loss of all changes, made to portable databases.



Allow printing in portable version

- when this option is selected, it is possible to print data when running a

portable version

of Crypt-o.



Take into account "Print and export" permission for portable version

- when this option is selected

(default state), only records with the Print and Export

permission

for a current user will be available in a

portable version

of a database. If this option is not selected, all records regardless of the Print and Export permissions will be available in a portable database.

NOTE: A user must have the Portable mode

permission

for a database in order to create a portable version of the database.



Lock user accounts after failed login attempts

- when this option is selected, Crypt-o will lock user accounts after specified number of failed login attempts.

NOTE: Administrator user accounts will not be locked to prevent misuse of this function.

69 Crypt-o Manual

System security options

Configuration of Crypt-o 70

7.2.3. Tasks

This page lists all automatic maintenance tasks. Crypt-o Server executes the tasks in background.

System tasks

Click the

Add...

button to add a new task.

Click the

Edit...

button to edit the selected task parameters.

Click the

Delete

button to delete the selected task.

To enable/disable a task click on a checkbox on the left of the task name.

71 Crypt-o Manual

The task properties window

7.2.4. LDAP

This page lists all registered LDAP servers to be used for user authentication.

Configuration of Crypt-o 72

LDAP servers configuration

Click the

Add...

button to add a new LDAP server.

Click the

Edit...

button to edit parameters of the selected LDAP server.

Click the

Remove

button to delete the selected server from the list.

LDAP server properties

73 Crypt-o Manual



Host

- specify a host name or IP address of the computer where the LDAP server is running.



Port

- TCP/IP port of the LDAP server.



SSL

- Enable SSL connection to the LDAP server.



TLS

- Enable TLS connection to the LDAP server.



Authentication

- LDAP server authentication type. Possible values - Simple, GSS, GSS SASL.



Base DN

- a base distinguished name for the LDAP directory search.



User name

- a distinguished name of a user account to be used for the LDAP directory search.



Password

- a password of the user account specified in the

User name

box.



Anonymous connection

- use the anonymous connection to the LDAP server. For security reasons anonymous connections are disabled for most LDAP servers.



Nested groups

- when this option is enabled, Crypt-o will try to recursively find all parent groups for a LDAP user account during the log on. It may slow down the log on process in some cases. If you turn off this option, only immediate groups for a user account will be retrieved from the LDAP server.



Test connection

- press this button to test entered connection parameters of the LDAP server.

Configuration of Crypt-o 74

7.2.5. Web interface

This page is used to configure Crypt-o Web interface .

NOTE: Crypt-o Web interface can be accessed via secure HTTPS connection only.

It is recommended to purchase an TLS certificate from a trusted certificate provider. Then assign this certificate to

Crypt-o Web interface. In such case, Web browsers will be able to verify the certificate and provide safe access to

Crypt-o.

Also it is possible to create and use an untrusted self-signed certificate for Crypt-o Web interface. But it is not recommended, because Web browsers will not be able to verify such certificates.

NOTE: Users can be restricted from accessing certain databases via Web interface using the Web access

permission



Enable Web interface

- when this option is selected Crypt-o Web interface will be available.



Web interface port

- TCP port number for Web interface.

NOTE: Enter the following URL in your browser to access Crypt-o: https://host.domain.com:24781 host.domain.com

- is a full DNS name of a computer, where Crypt-o Server is running.

24781

- Web interface port.

IMPORTANT: Do not use an IP address or short host name in a URL to access Crypt-o Web interface.

Always use a full DNS name of the host, where Crypt-o Server is running.

Browsers do not store session cookies when an IP address or short host name is used in a URL. In such case,

Crypt-o Web interface will direct you to the logon page, when any link is clicked.

Assign certificate...

- use this button to assign an existing TLS certificate for Crypt-o Web interface. You can purchase an TLS certificate from many providers.

Create certificate...

- use this button to create an untrusted self-signed certificate for Crypt-o Web interface.

The current state of Crypt-o Web interface is displayed in the Status box. You can start and stop Web interface using the corresponding buttons.

Web interface options

75 Crypt-o Manual

7.2.6. Backup servers

This page lists all registered

backup servers and date of the last data synchronization.

When you no longer need a backup server, use the

Remove...

button to remove it from the list.

Backup servers status

Configuration of Crypt-o 76

7.3. Group Policy Administrative Template

Using the Crypt-o Group Policy Administrative Template, you can set different Crypt-o settings for all users within a

Windows domain.

The Crypt-o Administrative Template file

Crypt-o.adm

can be found in the Crypt-o Server installation folder in the

Policy

sub-folder. The Crypt-o Administrative Template in the ADMX format can be found in the

Policy\admx

sub-folder.

To install the ADM template, open Group Policy Editor for your domain and add the Crypt-o Administrative

Template file

Crypt-o.adm

to the User configuration section.

To install the ADMX template, copy the

Crypt-o.admx

file and the

en-us

folder to the Central Store of your domain. Then use the Group Policy tools to setup the settings.

The description of each option can be found in Group Policy Editor on the Explain page.

77 Crypt-o Manual

8. Web interface

Crypt-o Web interface on iPhone

Crypt-o provides Web interface to allow users access Crypt-o from various systems using a Web browser.

By default Crypt-o Web interface is turned off. To enable and configure Crypt-o Web interface, open the Crypt-o system options

on the

Web interface page.

Crypt-o Web interface was tested on the following Web browsers:

Desktop systems

 Internet Explorer 6 or newer

 Firefox

 Chrome

 Opera

 Safari

Mobile systems

 Internet Explorer Mobile (Windows Mobile 5 or newer, Windows Phone)

 iPhone browser

 iPad browser

 Android browser

 Opera Mobile

 Opera Mini

Other modern browsers should work as well.

Crypt-o Client command line parameters 78

9. Crypt-o Client command line parameters

The following command line parameters can be used with Crypt-o Client:

Parameter

/user:<user_name>

Description

A user name to be used for automatic log on.

/password:<user_password> A password for the user, specified by the

user

parameter. If the password is not specified, you will be prompted to type it.

WARNING: It is very dangerous to specify passwords in a command line.

Use this parameter at your own risk!

/folder:<folder_path> A full path to a folder to be automatically selected. The path should be in the following format: database_name\folder1\folder2

Start the client application minimized to the system tray.

/min

Examples:

client.exe /user:"John Smith" /folder:"My database\Finance\Staff"

Crypt-o Client will ask a password for user

John Smith

. The

"Finance\Staff"

folder in database

"My database"

will be activated after successful logon.

79 Crypt-o Manual

10. Crypt-o installation

Crypt-o can be installed on any computer running the following operating systems:

Windows 10, Windows 8.1/8, Windows 7, Windows Server 2012/R2, Windows Server 2008/R2, Windows Vista,

Windows Server 2003, Windows XP, Windows 2000, Windows NT 4, Windows 98/Me.

Crypt-o has a

Client/Server architecture

. Thus, you need to install the Crypt-o Server component on some computer. Usually it is one of the server computers in your network. All Crypt-o databases are stored on the server.

To access the data, install Crypt-o Clients on needed workstations in your network.

Installation of Crypt-o Server

Run the setup package.

On the Select Components page choose Full installation.

On the Crypt-o Server role page choose a role for this instance of Crypt-o Server.



Primary server

- the main server will be installed. There can be only one primary server.



Backup server

- additional

backup server

will be installed. It is allowed to install several backup servers.

On the Data path page choose a location where Crypt-o data files will be stored.

NOTE: This location is private to this server and must not be available from a network.

On the Administrator password page, enter a password for the System administrator user account

admin

. You will be able to log on to Crypt-o using

admin

user name and the specified password.

NOTE: The password must be at least 8 characters in length and contain mixed case letters, digits and special symbols.

On the Crypt-o Server access page, specify a TCP port number for Crypt-o Server. This port will be used to accept secure TLS connections from Crypt-o clients. By default, Crypt-o Server uses TCP port

24780

NOTE: Configure a firewall on the computer running Crypt-o Server to allow incoming connections to this TCP port.

When the installation will be finished, the Information page will appear. This page lists all parameters needed by

Crypt-o Clients to connect to Crypt-o Server.

NOTE: Save these parameters for later use during Crypt-o Client installations.

Crypt-o installation 80

Crypt-o Server connection parameters

Installation of Crypt-o Client

To learn how to automatically install Crypt-o Clients see

Deployment topic.

To manually install Crypt-o Client run the setup package.

On the Select Components page choose Client modules only.

On the Connection to Crypt-o Server page, specify a computer name or IP address, where Crypt-o Server is running. Also provide the TLS fingerprint and TCP port of Crypt-o Server.

Read the

Quick Start

topic for further information how to use Crypt-o.

81 Crypt-o Manual

10.1. Deployment

The easiest way to deploy Crypt-o is to use Software installation service of your Windows domain's Group

Policy. Use Crypt-o setup packaged as .msi for that purpose. To fully automate the deployment, you need to install

the Crypt-o Group Policy Administrative Template and configure Crypt-o Server

connection parameters

Other way of the deployment is to run an unattended Crypt-o installation on workstations. To do that use

command line parameters

of the setup program.

Crypt-o installation 82

10.2. Setup program's command line parameters

Crypt-o setup program's command line parameters can be used for an unattended installation.

The following command line parameters are valid for the .EXE setup package. To pass parameters to the .MSI setup package you need to specify these parameters as the

CMDLINE

property. See the examples below for more information.

/SILENT, /VERYSILENT

Instructs Setup to be silent or very silent. When Setup is silent the wizard is not displayed but the installation progress window is. When a setup is very silent this installation progress window is not displayed.

/DIR="x:\dirname"

Overrides the default directory name displayed on the Select Destination Location wizard page. A fully qualified pathname must be specified.

/GROUP="folder name"

Overrides the default folder name displayed on the Select Start Menu Folder wizard page.

/TYPE=type name

Overrides the default setup type. If the specified type exists and isn't a custom type, then any

/COMPONENTS

parameter will be ignored.

The following setup types can be used:

full

client

Default:

full

/COMPONENTS="comma separated list of component names"

Overrides the default component settings. Only the specified components will be selected; the rest will be deselected.

The following component names can be used:

Client

Server

Help

/TASKS="comma separated list of task names"

Specifies a list of tasks that should be initially selected. Only the specified tasks will be selected; the rest will be deselected.

The following task names can be used:



integration

- integrate Crypt-o Client with Internet browsers;



firewall

- add an exception for Crypt-o to the Windows Firewall;



desktopicon

- create a desktop icon;



quicklaunchicon

- create a quick launch icon;



iconscommon

- create program's shortcuts for all users;



iconsuser

- create program's shortcuts for the current user only.

Default: "

integration,firewall,desktopicon,iconscommon"

/SERVER=server name

A host name or IP address of a computer where Crypt-o Server is running.

/FINGERPRINT=server fingerprint

An TLS fingerprint of Crypt-o Server.

/PORT=port

A TCP port number of Crypt-o Server. Default:

24780

Examples

How to silently install the Crypt-o client with desired connection parameters using the .EXE setup:

Crypt-o-Setup.exe /VERYSILENT /TYPE=client /SERVER=server.domain.com

/FINGERPRINT=AAAAA-BBBBB-CCCCC-DDDDD-EEEEE

83 Crypt-o Manual

How to do the same setup using the .MSI package:

msiexec /i Crypt-o-Setup.msi CMDLINE="/VERYSILENT /TYPE=client

/SERVER=server.domain.com /FINGERPRINT=AAAAA-BBBBB-CCCCC-DDDDD-EEEEE"

Crypt-o installation 84

10.3. Moving Crypt-o Server

To move an existing Crypt-o Server to other computer follow these steps.

 Make sure you can access Crypt-o using a

user account

with administrator privileges and the internal

authentication method.

 Uninstall Crypt-o on

backup servers (if any).



Install Crypt-o Server on the new computer.

 Stop the Crypt-o Server service on the new computer.

 Stop the Crypt-o Server service on the old computer.

 Copy contents of the Crypt-o data folder from the old computer to the new computer, replacing existing files.

 Start the Crypt-o Server service on the new computer.

 Log on to Crypt-o as an administrator, open Administrative tools,

System options

. Go to Tasks

page, open each backup task and check if a backup folder is correct.

 Change

connection parameters for all Crypt-o Client installations to use the host name of the new computer. The

Crypt-o Server fingerprint will be the same, since you have moved all configuration.

 If needed, install and configure

backup servers

using the new Crypt-o Server as the primary server.

 Make sure the new Crypt-o Server works properly.

 Now you can permanently stop (or uninstall) Crypt-o Server on the old computer.

85 Crypt-o Manual

11. Backup Servers

To improve availability of Crypt-o Server, it is possible to set up additional backup servers. They will synchronize all data with the primary server on a specified schedule (by default once per day). When the primary server becomes unavailable, Crypt-o Clients will connect to backup servers automatically.

NOTE: Backup servers do not allow data modifications and are used in emergency cases only.

Setting up a backup server

First, you need to create a new

user account for a backup server

on the main server. To do that, go to the

User management

window and choose

Action > New backup server account...

from the menu. The single user account can be used by several backup servers. Make sure that the

Allow transfer of server private data

is turned on for the user account prior to installing a new backup server.

Then run the

Crypt-o Setup package on a computer, where the backup server will be running.

On the Select Components page choose Full installation.

On the Crypt-o Server role page choose the

Backup server

as a role for this instance of Crypt-o Server.

On the Data path page choose a location where Crypt-o data files will be stored.

NOTE: This location is private to this server and must not be available from a network.

On the Configuration of backup Crypt-o Server page specify a computer name or IP address, where the primary

Crypt-o Server is running, provide the TCP port and the TLS fingerprint of the primary Crypt-o Server. Also specify a

user name and password of the specialized user account to be used to connect to the primary Crypt-o Server.

Complete the installation. The backup server will be installed and initialized.

To view status of backup servers open the

Crypt-o system options on the

Backup servers page.

12. Support and Registration

Registration

Unregistered copy limitation

Technical support

Localization

Support and Registration 86

87 Crypt-o Manual

12.1. Registration

If you would like to order our products, you can do the registration online on the Internet by secure web site

ShareIt! directly from the registration page . If you do not have access to the Internet, you can register via phone,

fax or postal mail.

On purchase you receive:

 fully functional, unrestricted copy of Crypt-o;

 free and priority technical support by e-mail;

 free upgrades to all minor releases, until the next major release of the software.

For questions regarding Crypt-o purchase write to [email protected]

NOTE: We offer 10 FREE licenses of Crypt-o, if you translate Crypt-o user interface to a language, which is not available yet. See the

list of languages .

Support and Registration 88

12.2. Unregistered version limitations

Crypt-o is distributed on a Try Before You Buy (shareware) basis. The evaluation (trial) version will work without any functionality limitations for 30 days after the first install.

NOTE: An unregistered version of Crypt-o will work in read only mode after end of the trial period.

If you like this program and decide to keep it, you will need to purchase a license. All functions will be available and limitations will be removed as soon as you register your copy of Crypt-o.

NOTE: There is no need to reinstall the currently installed trial version of Crypt-o after you purchase a license.

Just enter a registration code to register the program.

89 Crypt-o Manual

12.3. Technical support

You can send a message to our technical support team with your questions, bug reports or ideas. All errors found will be corrected as soon as possible.

Technical support for Crypt-o is provided via electronic mail solely.

Please provide us with the following information when contacting tech support:

 problem description along with the actions being taken before the problem occurred;

 Crypt-o version;

 your Windows version;

 your browser and its version.

Crypt-o architecture 90

13. Crypt-o architecture

Crypt-o is a Client/Server application. The Crypt-o Server component accepts and serves secure TLS connections from Crypt-o Client applications. To verify the server identity the Crypt-o Client checks a fingerprint of the server's

TLS certificate during connection. Such technique protects against man-in-the-middle hacker attacks.

Once a client connection has been established, the Crypt-o Client asks for a user name and password to log on to

the server. Crypt-o Server supports both built-in user accounts

and Windows domain user accounts for authentication.

After logon of a user, the Crypt-o Client allows the user to work with data stored on the server. User

permissions are

validated by Crypt-o Server during every client request. Thus, even a hacked version of the client will not be able to bypass permissions checks.

Crypt-o architecture

Crypt-o Server uses Firebird SQL Server Embedded to store all data. Firebird databases are encrypted using AES encryption algorithm with 256-bit key. During logon, a password of each user account is transformed using

SHA-256 hash algorithm, applied several thousand times. After that the resulting hash is used to decrypt a key, used for decryption of the master database. Such approach guarantees data protection even if someone will get the physical database files from the server computer.

91 Crypt-o Manual

14. Localization

Crypt-o is available in the following languages:

 English;

 Danish;

 Dutch;

 French;

 German;

 Italian;

 Norwegian;

 Russian;

 Serbian;

 Slovenian;

 Spanish;

 Ukrainian.

NOTE: You can translate Crypt-o user interface to a language, not listed here, in exchange for 10 licenses of

Crypt-o. Please send a message to [email protected]

, if you wish to make a translation.

FAQ 92

15. FAQ

Q1: Why should I use Crypt-o?

A1: Crypt-o provides a centralized customizable database for securely storing any kind of information like employees or customers lists, logins, passwords, PIN codes, credit card numbers, access codes, files, etc. Allowed users can access the Crypt-o database from any networked computer.

Q2: When I open a web page in a browser, Crypt-o fills it automatically, but only the Password field is filled. How do

I "teach" Crypt-o to fill out User Name field also?

A2: You need to edit field bindings for the record linked to this form. To do that, press and hold down the Shift key and then select the "Fill Form" item on your browser's popup menu or on the program's tray icon menu. Then select the "Review field bindings" option for the record and choose which form fields correspond with the record fields.

Press "Done" to save new field bindings.

Q3: I have 2 accounts for a web site. But Crypt-o always fills login information automatically with the first account's credentials. Can Crypt-o ask me, data from which account should it use for filling the form?

A3: To fill a form with data from another record, press and hold down the Shift key and then select the "Fill Form" item on your browser's popup menu or on the program's tray icon menu. You will be able to choose the other record for your web site. From now on, you will be asked, which record is to be used for fill out the web site.

Q4: Is it possible to completely hide some folders for a user, while leave them visible to other users?

A4: Yes. To hide a folder for the user John Smith, open the

Permissions window

for the folder. Then delete John

Smith from the list in the Permissions window. Click OK to apply the permissions. Now John Smith will not see the folder.

Q5: What browsers are supported by Crypt-o?

A5: Microsoft Internet Explorer 6+, Mozilla Firefox 4+, Google Chrome 6+, Opera 10+, Maxthon 3+.

Q6: Can you provide any information on migrating an existing Crypt-o database to a new server?

A6: Yes, see the Moving Crypt-o Server topic in the manual.

Key features

Client/Server architecture with TLS encryption of network traffic
Data is encrypted using AES encryption algorithm with 256-bit key
Support for remote client connections via slow network links like WAN or the Internet
Ability to create user and group accounts with desired permissions
Windows domain authentication support
LDAP directory authentication support
Ability to create multiple databases
User permissions can be set for databases, folders or even individual records

Frequently asked questions

Crypt-o is a secure database software that helps you organize and store confidential information such as logins, passwords, credit card details, and more. It uses advanced encryption technology to protect your data.

Crypt-o utilizes strong AES encryption with a 256-bit key to safeguard your data. It employs a client-server architecture with TLS encryption for secure network communication, and all user actions are recorded in an audit log.

Yes, Crypt-o is designed for multi-user environments and can be used on enterprise networks. It allows you to create multiple databases and manage user permissions, enabling secure collaboration.

You can store various types of data in Crypt-o, including logins, passwords, customer lists, employee information, access codes, credit card numbers, PIN codes, files, and more. You can customize the fields and structure to suit your specific needs.

Crypt-o Manual

Table of Contents

1. About Crypt-o

2. Features

3. License agreement

4. Acknowledgements

5. Quick Start

Creating user accounts

Creating databases and folders with required fields structure

Importing data to the program

Configuring and using form auto-fill

6. Working with Crypt-o

6.1. Working with databases

6.1.1. Creating a new database

6.1.2. Deleting a database

6.1.3. Importing data

Importing from a text or .csv file

Importing a Free Password Manager or Password Manager XP database

6.1.4. Exporting data

6.1.5. Backuping data

6.1.6. Restoring data from a backup file

Restoring data using the command line

6.1.7. Portable/Offline databases

Quick portable version

Limitations of a portable version

6.1.8. Repairing databases

6.2. Working with data

6.2.1. Customizing the fields' structure

6.2.2. Creating and editing records

6.2.3. Selecting several records

6.2.4. Deleting records

6.2.5. Copying and moving records

Moving records

Copying records

6.2.6. Cloning records

6.2.7. Copying protected fields to the clipboard

6.2.8. Working with files

Attaching files

Extracting files

Executing files

Editing files description

Removing files

6.2.9. Adding custom icons

6.2.10. Setting up columns' appearance

6.2.11. Printing

Printing data from a folder

Configuring printed data appearance

Printing the entire database

Printing selected records only

Managing print templates

6.2.12. Object permissions

6.3. Form fill out and form data saving

Working with forms

Saving form data into a database

Calling form fill out manually

6.4. User management

User properties :: General page

User properties :: Permissions page

User properties :: Member of page

Specialized user account for backup servers

6.5. Audit log

Audit log

System audit log

6.6. Password generator

6.7. Managing client connections

6.8. Additional Crypt-o Servers

7. Configuration of Crypt-o

7.1. Crypt-o Client options

7.1.1. General

7.1.2. Appearance

7.1.3. Security

7.1.4. Integration :: Browsers

Supported web browsers:

7.1.5. Integration :: Form filling

7.1.6. Integration :: Hot keys

7.1.7. Offline access

Limitations of the offline mode

7.1.8. Connection

7.2. Crypt-o system options

7.2.1. General