Volvo Online Dynafleet User Manual

PDF

Документ

DYNAFLEET

ONLINE

Release September 2016

Introduction

About Dynafleet Online Help

The online help in Dynafleet Online, also referred to as a WebHelp, is a platform-independent help system based on HTML. The help system has been enhanced with a dynamic table of contents and search and index features to provide you with advanced navigational features.

The available WebHelp functions are described below.

Contents

The help system table of contents is available from the Contents tab located in the upper left-hand corner.

A folder represents a category or a main topic. l

A page represents an individual topic.

The folder icons can be expanded by clicking them.

When you click a page icon, the corresponding page is displayed in the right pane.

Index

The help system index is based on Microsoft HTML Help standard and can be displayed by clicking the

Index tab in the upper left-hand corner.

The index consists of a list of topics and keywords sorted numerically/alphabetically. When you click a keyword, the topic is displayed in the right pane.

To search the Index, you can type part or all of a word or phrase in the entry box at the top of the Index tab.

Search

The powerful search feature enables you to find information quickly and easily. Enter your search in the search box in the upper right-hand corner and click (or press Enter). The search results are displayed in the right pane. To open a topic, click on a search result.

Related Topics

At the end of some topics, the Related Topics link will be displayed. Clicking this link gives you quick access to other topics containing related subjects.

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General info

User-Interface

First you need to log on to the system with your user name and password.

The interface may be navigated from its separate areas.

General info

1. Navigation tabs - start by selecting your working area.

2. Resource view - select if you want to work with vehicles, drivers or users.

3. Working view - The information will be presented in this area.

4. Alert icons - The icons will be lit when new messages or alert calls for attention.

Navigation

To navigate in Dynafleet Online (DFOL), use the tabs in the upper row in the system. By clicking on a tab you'll gain access to its designated function. The contents of the tabs are here described as views.

Depending on the type of user you are logged on as (e.g. administrator, user), you have different access to different views.

To your left you'll find the resource view, i.e. drivers, vehicles and users. When you, for example, want to send a message to a user, you need to click the same scenario applies to vehicles.

to see the users you can communicate with. The

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General info

Reloading views

If, when working in one view you move to a different area, the information in the first view will remain until you return. To reload the "start page" in a certain view, click the tab twice.

Selecting and choosing

If you want to select more than one object, you can use either ctrl or shift. The selection procedure works in a way very similar to how selection is done in Windows. I.e. you can select several items at once by using the shift key or one by one by using ctrl. It is also possible to use ctrl-shift selection to keep a previous selection and at the same time selecting several items at once. Shift selection is only possible within a group or fleet, i.e. it is not possible to select items from different groups using shift select.

However, you can select several groups at once using shift.

Drag and drop

To choose the selected objects and include them in a report, click on the icon or text description of the objects and drag them to the report view. You can also use the arrow to move the selected objects to the report view.

No need to double-click

You do not need to double-click when you go from one tab to another or if you select a vehicle instead of a driver etc.

Right-clicking

When the text tells you to right-click, it refers to your right mouse button.

In some views you can right-click. By right-clicking you get access to further functionality, creation of new folders in the messaging feature for example.

Printing

If a is available, that page can be presented in a printer-friendly way. After clicking the icon a new window with the printer-friendly version will show with a new printer icon.

Groups

By creating groups you can organize your vehicles and drivers.

1. Right-click on a main group of vehicles or drivers and select New group and enter a name for that group.

2. Drag the vehicles or drivers you wish to include in that group.

You can delete the groups by right-clicking and selecting Delete.

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General info

Multifleet

Administrator

In the resource view, click on the customer (multifleet) icon to see a list of your fleets. Right-click on the fleet you want to work with, selecting Go to fleet. When the fleet is active you can get back to the multifleet view by selecting the customer and then right-clicking on it, selecting Go to customer.

On customer (multifleet) level you can create and modify multifleet users/administrators and fleets. On fleet level the same functionality is available as when being logged on as a normal fleet administrator.

User

Being logged on as a multifleet user, you can create reports and manage service plans.

System Overview

The Dynafleet Online system makes possible for dispatchers to communicate with vehicles in a fleet.

For this communication to start the vehicle needs to be equipped with a Dynafleet mobile unit. The information between the system and the vehicles computer goes via the mobile phone network.

The vehicles can be setup to export data to the system on a regular basis or the dispatcher can choose to download the data manually. The information, which is downloaded from the vehicles, is stored in a remote database.

Help

If you need help or service, please contact any of the following numbers:

Brazil

Belgium

Norway

France

Germany

Austria

Sweden

U.K.

0800 6458181

0800 92788

800 18171

0800 915686

0800 1823437

0800 281713

020 791356

0800 5871609

Finland

Luxemburg

Denmark

Switzerland

0800 113201

800 22482

80 88 43 62

0800 564908

Holland

Italy

0800 0229799

800 785 486

Other Countries +32 9255 6788 (Not Free)

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System areas

Info

After logging into the system you will see the Information view.

In the view news, Dynafleet news and help is presented.

News

The news presented contains information concerning the fleet you belong to.

Dynafleet news

The Dynafleet news presented contains information concerning overall Dynafleet news.

Dynafleet Online

You can view the online manual or download the help as a pdf-file.

Administration

If you are an administrator you can add and modify news by clicking .

Reports

Fuel efficiency report

The fuel efficiency report enables you to monitor a fleet's fuel consumption, driving performance, CO2 emission and vehicle utilisation. Fuel efficiency report data is provided and can be used to measure how efficiently vehicles are handled by the drivers in the fleet.

The report data is presented in various formats to provide both a summary for a selection of drivers or vehicles, and detailed information for individual drivers and vehicles. Furthermore, you can generate trend graphs that display the fuel efficiency score and average fuel consumption over time.

You can export the report data in Excel format for further analysis, or generate printable PDFs to present to drivers. You can also save a specific report selection criteria as a favourite report, and assign subscribers to receive an e-mail that contains a direct link to the report.

Use the Overview, Details and Trend tabs to navigate between the three parts of the report.

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System areas

“All assigned” means that all drivers and vehicles assigned to your user that have been active during the selected time period will be included in the report. Moreover, you can change the time interval by selecting the recent time interval: today, yesterday, last 7 days or last 30 days.

Note: The fuel efficiency report is part of the Fuel & Environment service. Consequently, only vehicles that subscribe to the Fuel & Environment service are included in the report.

Fuel efficiency score

The fuel efficiency score is a method for measuring how efficiently a truck is driven by a driver at a specific point in time. External conditions such as weather, load weight and traffic situation will impact on the fuel consumption, meaning that cases with a high score (good score) may also show a high fuel consumption.

Overview

The overview contains an overall status of the current selection. You can interact with the categories to see the underlying score information. The presentation of the report is based on data from all vehicles and drivers assigned to your user. You can use the selection area to choose specific vehicles or drivers. “All assigned” means that all drivers and vehicles assigned to your user that were active during the selected time period will be included in the report.

Details

This feature gives Fleet Owners a quick overview of their fleet and drivers. Fleet Owners should be able to pick individual vehicles or drivers or all drivers and obtain a result based on the Score. By analysing the data in the report, Fleet Owners can find out how and where fuel consumption can be reduced and identify improvement areas for the drivers.

When “All assigned” is selected, two buttons are displayed: Vehicles and Drivers. These buttons allow the user to view either vehicles or drivers.

Under the Details tab, the current selection is ranked according to the score.

The current selection will be divided and categorised into the colours green, yellow and red. The columns are sortable.

If the current selection contains trucks, the user can see which drivers were driving them by expanding a row in the table. This is done using the icon .

Trend

A Trend Graph allows you to follow the fleet’s behaviour and usage and compare it to the average fuel consumption. This information can then be used to identify where costs can be decreased. The graph is interactive. Hover over the graph to see more information.

To change the time interval in the trend graph, select one of the options in the recent time interval: today, yesterday, last 7 days or last 30 days.

Then select the recent time interval and choose a predefined time period, e.g. 3 months, 6 months or 13 months.

To change the basis of the score calculations, select either monthly or weekly.

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System areas

Overview reports

The overview report can be used to get an overview of your vehicles and drivers performances. It shows the time, mileage and fuel consumption of each vehicle/driver for a specified time period, and also shows some parameters that give information about driving style. (Economy, Idling, and so on). The report is useful when you want to get the overview and compare certain parameters for different vehicles and drivers.

The overview report gives you an overview of your vehicles/drivers performances and for the selected time period it shows the following main parameters: l

Engine running time l

Mileage driven l

Total fuel used l

Average fuel consumption

In addition to this, it shows the relative values in % of time with engine on for different engine- and vehicle

"modus", like "Economy", "Idling", and so on.

Depending on the column selection, the parameters are presented in the following tabs: l

General l

Operational l

Driving l

Vehicle functions

In the Overview reports selection view you can choose to "Include driver data" in the Vehicle reports and to "Include vehicle data" in the driver reports. If several drivers have driven one vehicle, the report will then for each vehicle show the result per driver and the sum for the vehicle. If one driver has been driving several vehicles the report will then for each driver show the drivers result per vehicle and the sum for the driver.

Report Profiles

You may apply a profile – or template (long haul, distribution or construction) – when creating the report.

When a profile is applied to a report, the applicable report details are highlighted with green, yellow, orange. Green indicates above target performance, yellow indicates near target performance and orange indicates below target performance.

The feature is available in both the driver and vehicle versions of the report.

Applying report profiles

To create a report using a report profile, select the desired profile from the Report Profile field before generating the report. Default profiles for long haul, distribution and construction usage are available. See

Managing report profiles for information about creating and editing your own report profiles.

Once created, the contents of the report will be highlighted in accordance with the limits defined in the applied profile. The generated report will display the boundary values used and text explaining whether lower or higher values are better for each highlighted field. Note! Only those fields which have been included in the report profile will be highlighted on the report.

These reports can be viewed online and printed. When exporting reports to Excel, additional columns displaying “RED”, “YELLOW” or “GREEN” will be added to the spreadsheet in order to represent the performance levels.

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System areas

Drill down reports

While viewing the report, you may wish to acquire more details about a specific value. Field values that are displayed as links when hovering over them with the mouse are clickable. Clicking any of these field

values takes you to a more detailed report level. See Drill down reporting

for more information.

Field descriptions

Total time: The total hours in the selected time period.

Total distance: The total driving distance.

Total fuel: Total volume fuel.

Average fuel: Average fuel consumption

Average AdBlue: Average AdBlue consumption

Average speed driving: The average speed while driving

Average brake counter: The average number of times the vehicle's brakes has been used

Average hard brake counter: The average number of times the driver has braked hard.

Average stop counter: The average number of times the vehicle has stopped

PTO time: Time used for Power Take-off (time while engine is running and labour is performed).

Idling time: Time used on idling.

Within economy time: Time of economy driving.

Above economy time: Time driving above the economy limit

Coasting time: Time of coasting.

Cruise control time: Time driven using cruise control.

Vehicle overspeed (Fleet Limit): Time driven over speed limit defined in vehicle settings.

Top gear time: Time driven in top gear.

Engine load time: Time driven with engine load above 90% of maximum torque.

Engine overrev time: Time driven with engine speed in red zone.

I-Shift mode

Automatic time: Time driving with I-Shift gearbox in automatic mode.

Manual time: Time driving with I-Shift gearbox in manual mode.

Power time: Time driving with I-Shift gearbox in power mode.

Vehicle weight

Low distance: Distance driven with low convoy weight.

Medium distance: Distance driven with medium convoy weight.

Full distance: Distance driven with full convoy weight.

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System areas

Sorting report data per column

To sort report data in ascending or descending order per column, click the column header.

Note: Data sorting is disabled when Include driver details is selected.

Data sorting is not supported for Internet Explorer 10 and earlier versions.

AdBlue is a registered trademark of the Verband Der Automobilindustrie e.V. (VDA) for AUS32 (Aqueous

Urea Solution 32%), it is also often referred to as Automotive Urea Solution.

Summary report

The summary report gives you a detailed summary of the vehicles and drivers performances for the selected time period. It shows the average speed, time, mileage and fuel consumption for each vehicle and driver, and in addition you get a detailed listing of different parameters that enable you to analyse the driving style. The figures can be listed as either absolute or relative values. The report is useful when you want to have the whole picture, and being able to go in to details and compare different vehicles or drivers.

The summary report gives you a complete summary of the available information. It shows the following main parameters: l

Average speed l

Engine running time l

Mileage driven l

Total fuel used l

Average fuel consumption

In addition to this, it shows the absolute and relative values for the different engine- and vehicle "modus", like "Economy", Idling", and so on. For each of these modus it presents figures for both time, mileage and fuel consumption.

Depending on the column selection, the parameters are presented in the following tabs: l

Operational l

Driving

Report Profiles

You may apply a profile – or template (long haul, distribution or construction) – when creating the report.

The feature is available in both the driver and vehicle versions of the report.

Applying report profiles

Managing report profiles for information about creating and editing your own report profiles.

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System areas

Drill down reports

values takes you to a more detailed report level. See Drill down reporting

for more information.

Field descriptions

Total: The total is the sum of driving, PTO and idle

Driving: Driving

PTO: Power take-off

Idle: Idle

Within economy: Engine used within economy speed limits

Above economy: Engine used above economy speed limits

Coasting: Coasting

Cruise control: Vehicle driven using cruise control

Vehicle overspeed: Vehicle driven over the speed limit defined in vehicle settings

Top gear: Top gear usage

Engine load: Vehicle driven with engine load above 90% of maximum torque

Engine overrev: Vehicle driven with engine speed in red zone

Exception report

The Exception report is very useful when you want to look at certain parameters (as average fuel consumption) and you want to analyse the exceptions from your set targets. The report allows you to set your targets for all parameters (fuel consumption, idling, overspeed, and so on) and present vehicles, drivers or groups in illustrative graphical reports and compare them against each other and against your targets.

The targets are set up as measuring points and with these reports you can compare results or check how a result is compared to origin goals or targets.

Drill down reports

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System areas

values takes you to a more detailed report level. See Drill down reporting

for more information.

Sorting report data per column

To sort report data in ascending or descending order per column, click the column header.

Data sorting is not supported for Internet Explorer 10 and earlier versions.

Fuel & AdBlue report

You can extract detailed reports on fuel and AdBlue consumption. This is useful to calculate total fuel and

AdBlue volumes for a specific vehicle or a group of vehicles during a custom time interval. You can use these report in statistic use or for presentations. When generating a graph report, vehicles with AdBlue will have an additional graph in the report.

AdBlue is a registered trademark of the Verband Der Automobilindustrie e.V. (VDA) for AUS32 (Aqueous

Urea Solution 32%), it is also often referred to as Automotive Urea Solution.

Sorting report data per column

To sort report data in ascending or descending order per column, click the column header.

Note: Data sorting is disabled when Include driver detailsor the presentation type Trend is selected.

Data sorting is not supported for Internet Explorer 10 and earlier versions.

Mileage report

You get detailed information on driven mileage from a specific vehicle or driver. You can include drivers in the extracted report of a vehicle to compare drivers in one vehicle. When you create a report you will receive information on Total mileage, driving and PTO.

Sorting report data per column

To sort report data in ascending or descending order per column, click the column header.

Note: Data sorting is disabled when Include driver details or the presentation type Trend is selected.

Data sorting is not supported for Internet Explorer 10 and earlier versions.

Time report

If you create a Time report you can see how a driver or a vehicle behaves in question of driving time, idle time etc. This can be useful for statistics and presentations.

Sorting report data per column

To sort report data in ascending or descending order per column, click the column header.

Note: Data sorting is disabled when Include driver details or the presentation type Trend is selected.

Data sorting is not supported for Internet Explorer 10 and earlier versions.

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System areas

Environmental report

The environmental report is useful when you want to document and present your vehicles' emissions, for instance in company environment reports or for specific transport operations. It calculates the different emissions based on fuel consumption and engine- and vehicle specifications from the Volvo vehicle database or the vehicle's Euro classification.

You can choose different kinds of measuring units when generating environmental reports depending on your purpose; Total and Per kilometre/miles. Depending on your choice you get different reports.

Sorting report data per column

To sort report data in ascending or descending order per column, click the column header.

Data sorting is not supported for Internet Explorer 10 and earlier versions.

Odometer report

The odometer report is tailor-made to extract updated odometer readouts from your vehicles. It shows the odometer reading closest to the date you specify. If you rather want the latest odometer reading, select

Last known.

Drill down reports

values takes you to a more detailed report level. See Drill down reporting

for more information.

Field descriptions

Odometer reading: The odometer reading closest to the chosen date, or the latest reading if Last known has been selected.

Closest date: The date of the reading.

Missing days: The odometer reading value is accumulated over time. If there are gaps in the time period, the number of missing days is shown in this field.

Sorting report data

To sort report data in ascending or descending order of the Odometer reading column, click the column header.

Data sorting is not supported for Internet Explorer 10 and earlier versions.

Activity report

The activity report presents driver activities based on the parameters selected on the tachograph. The report is useful when you want to present figures for respectively driving, working, waiting and resting.

You may also choose to include information about the historical infringements for the driver when the selected Activity resolution is Activity.

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System areas

Field descriptions

Driving: Time used for driving.

Working: Time used for working (and not driving).

Waiting: Time used for waiting.

Resting: Time used for resting.

Logged time: Total time length

Activity resolution

The Driver Activity Report can be displayed in three variants or "Resolutions".

Day: The driver activity on a 24h basis. Multiple drivers can be selected and the result can also be displayed as a graph. In the graph view a summary pie chart is shown for each of the selected drivers.

Activity: One activity per row.

Login/Logout: One logged on session per row.

The last two resolutions are limited to one driver at a time and will not be available as a graph.

Activity selection

Activity selection is used to select whether the report should show detailed activities or not. Note that only vehicles with the service package Driver Times support detailed activities.

Activities only: The plain activity report.

Activities with details: An activity report showing a breakdown of each activity into details where possible.

Details only: A report showing only the details and not the main activities.

Report options

If the activity resolution is activity, you may also select to include information about historical infringements.

Infringement history: Shows an infringement history table.

WTD report

The working time directive report presents driver activities based on driver activities downloaded from vehicle and driver card, with manually modified activities. The report shows working, availability, and resting times for drivers. It also gives an overview of the number of times the working time directive rules has been violated.

At the end of the report there is a total of all of the different activities. "Working time" is the sum of Driving, Working and Availability

Field Description

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System areas

The report contains the following fields. The rule fields are only visible when the resolution is week.

Working time: The time spent in activities working and driving.

Availability: The time spent in activity availability, i.e. waiting.

Resting: The time spent in activity resting.

Night rule: The number of times the night rule has been violated. This field is only visible in week resolution.

Week rule: The number of times the week rule has been violated. This field is only visible in week resolution.

Breaks rule: The number of times the rest and break rule has been violated. This field is only visible in week resolution.

Resolution

The working time directive report can be displayed in two variants or "Resolutions".

Week: The driver activities summarized on a weekly basis. Multiple drivers can be selected.

Activity: All activities for the driver are shown. The report can only be generated for a single driver at a time.

Tracking report

The tracking report displays position and event related data for a vehicle or a group of vehicles for a selected time period.

Vehicle tracking parameters are presented in the following tabs: l

General l

Trip l

Weights (only visible when selected) l

Temperatures (only visible when selected)

Field Description

The report contains the following fields.

Vehicle: The name of the vehicle.

Event time: Time of the event.

Event trigger: The trigger of the event.

Driver name: The name of the driver using the vehicle at the event time, if known.

Driver activity: The driver activity at the time of the event.

Activity details: The detailed activity at the time of the event. Note that only vehicles with the service package Driver Times support detailed activities.

Odometer: The odometer reading of the vehicle at the time of the event.

Fuel: The total fuel reading at the time of the event.

Fuel level (%): The current fuel level in the fuel tank in percent of maximum.

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System areas

Accumulated duration: The accumulated duration, i.e. the time of the event relative the first event of the report.

Accumulated distance: The accumulated distance since the first event of the report.

Accumulated fuel: The accumulated fuel reading since the first event of the report.

Location: The location of the vehicle at the time of the event. This field is only visible if Location has been included in the report parameters. The field shows the country, city, county, and street address.

Note that the address lookup may take some time, so the report generation may take a long time if this field is included.

Lat / long: The latitude and longitude at the time of the event. This field is only visible if Lat/long has been included in the report parameters.

Temperatures: The temperature readings at the time of the event. The temperature tab is only visible if

Temperatures are included in the report parameters.

Weights: The weight readings at the time of the event. The weight tab is only visible if Weights are included in the report parameters.

Filter Triggers

The user can choose to limit the report to only show events generated by the selected triggers. At least one trigger must be selected. Select more than one trigger by holding down shift or control while selecting triggers. The available triggers are:

Driving: An event received due to a tracking trigger of type "start driving".

Stop: An event received due to a tracking trigger of type stop.

Driver activity: An event received due to a change of driver activity.

Login: An event received due to a driver login.

Logout: An event received due to a driver logout.

Distance: An event received due to a tracking trigger of type distance.

Time, moving: An event received due to a tracking trigger of type time moving.

Time: An event received due to a tracking trigger of type time.

Position request: An event received due to a position request.

Order: An event received due to an order update.

Alarm: An event received due to an emergency or breakdown alarm

Driver activity alarm: An event received due to a driving times alarm.

Geofence approaching: An event received due to the vehicle passing a Geofence approaching boundary.

Geofence leaving: An event received due to the vehicle passing a Geofence leaving boundary.

Geofence arrived: An event received due to the vehicle passing a Geofence arrived boundary.

Driver activity details: An event received due to a change of detailed driver activity.

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System areas

Fuel level change: An event received due to a change in fuel level higher than 10% while the vehicle was standing still.

Temperature alarm: An event received due to a tracking trigger of type temperature.

Cargo door: An event received due to a tracking trigger of type cargo door.

Defrost: An event received due to a tracking trigger of type defrost.

AdBlue low level: An event received due to a low AdBlue level. It is the same alert as on the vehicle's cluster.

High exhaust emissions: An event received due to either a malfunction in the SCR system or that the vehicle is running without AdBlue, resulting i high NOx emissions.

AdBlue is a registered trademark of the Verband Der Automobilindustrie e.V. (VDA) for AUS32 (Aqueous

Urea Solution 32%), it is also often referred to as Automotive Urea Solution.

Select POI

It’s possible to limit the events to only events close to a point of interest. Any position more than 500 meters from the point of interest will be excluded from the report. Only one point of interest may be selected.

Limit on number of rows

The tracking report is limited to a maximum number of rows to avoid long response times. If the selection generates a report that contains more rows than the limit, the report will be restricted and information about this is shown in the report header together with the event time of the last included event in the report. To get the rest of the data for the selected search criteria, set this event time as the start time for a new report generation.

Details report

A detailed report contains information about the data on a specific vehicle, such as make, VIN and alias

(the displayname of the vehicle).

The information provided in the table is entered manually or retrieved from VDA.

Log data management

If you are creating a report and find missing data intervals you can download the lacking information using

Log data management. If data is missing, previous downloaded data has failed and left an "empty space" in the log file.

1. Click Reports to enter the reports view.

2. Click on either the vehicle or driver icon to choose which kind of data you want to complete.

3. Select the vehicle or driver you wish to view from the resource view to your left.

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System areas

Creating and viewing reports

In the report view you are able to select different report types. You may want to view driver activity for the last day or over a period of time. The examples below are driver reports. The procedure is the same concerning vehicles.

1. Click the Reports tab to enter the reports view.

2. Select the report type you want to view. The reports available for drivers are listed below the driver icon .

3. Select the driver/group of drivers you want to view by selecting the driver(s) from the resource view and clicking the arrow icon . To select multiple drivers, hold down the CTRL key. You can also select the drivers(s) by dragging them.

4. Select the report type you want to view, if different from the previously choice.

5. Select the time span for which you want to view the report. By clicking

, you choose dates.

6. Select report mode, if you want the report to be generated as a graph or as a table.

7. Click

to generate the report.

If you want vehicle data included in the report, select the Include driver or vehicle details check box.

The vehicle data will not be included if you create a graphical report, however. The same applies to drivers when you create a graphical vehicles report.

You will get a notice that you can't create a report unless you select one or more drivers.

New reports in the reports view

If you are in the report view and you want to create a new report, update the information and click .

Generating printable PDFs

To generate a printable PDF version of a report, click the Generate PDF button .

The PDF version contains all columns of data that are distributed in the different report tabs.

Note: The data in the PDF cannot be sorted per column. That is, any data sorted per column in the graphical user interface is not reflected in the PDF version.

Printing reports

To print a report, click the Print button .

The printout displays the selected report tab, with the current sorting applied to the data.

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System areas

Drill down reporting

Drill down reporting enables you to use links in reports to access more detailed report data. The detailed reports will be displayed using the same filters – time interval, vehicles and/or drivers – as used in the original report.

The following table displays the reports for which drill down links are available.

Original Report

Overview

Exception

Odometer

Drill down selection

Vehicle or driver name

Total time

Total distance

Total fuel

Average fuel

Average Adblue

Vehicle or driver name

Vehicle name

Resulting Report

Summary report

Time report

Mileage report

Fuel & Adblue report

Overview report

It is always possible to navigate back to the original or previously viewed reports by following the button.

AdBlue is a registered trademark of the Verband Der Automobilindustrie e.V. (VDA) for AUS32 (Aqueous

Urea Solution 32%), it is also often referred to as Automotive Urea Solution.

Favourite reports

If you create the same reports on a regular basis, you can create favourite reports. These reports are available in the start view under the Reports tab. When creating a favourite report you can choose to subscribe to it. Having subscribed to a report you will automatically receive it by e-mail without logging onto

Dynafleet Online.

In order for you to see information about the report without having to open the email and read the message, additional information like fleet name and the favourite report name is visible in the subject field.

The following information is available in the email body; report type, created date, date interval and selected vehicle/driver/groups.

The favourite report name is also the name of the report file attached in the email.

Save favourite reports

1. Click the Reports tab to enter the reports view.

2. Start by creating a report of your choice, selecting a report type and the information you want to be included.

3. Generate the report by clicking

4. Click

to save your report.

5. Type a unique name for your report.

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System areas

Renaming favourite reports

If a favourite report has been misspelled or if you for some other reason wish to rename one of your reports you can do this.

1. Click the Reports tab to enter the reports view.

2. Click

to edit your report.

3. Select a favourite report to rename.

4. Click rename.

5. Enter a new name and click save.

Deleting favourite reports

Reports may grow obsolete or criteria for a report may change. When this happens, you have the option to delete it.

1. Click the Reports tab to enter the reports view.

2. Click

to edit your report.

3. Select a favourite report to delete.

4. Click delete.

Deletion is not reversible.

Reports

In Dynafleet Online, various types of reports can be created. You can create reports regarding drivers and/or vehicles. Depending on how you plan to use the report, you can present it as graphs or tables.

From the start view in Reports you handle different report tasks. Here there are different kinds of reports listed, your favourite reports as well as any subscriptions to reports.

Reporting headlines

Creating and viewing reports

Subscribing to reports

Favourite reports

Hiding columns

Report types

Report type

Fuel efficiency report

Description

Icon

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Report type

Description

ciently vehicles are handled by the drivers in the fleet.

Icon

Report type Description

Overview report

These reports are available in both a table and a graph format. The report can be exported and printed.

Summary report

These reports are available in both a table and a graph format. The report can be exported and printed.

Exception report

This report shows exceptions within selected areas.

These reports are available in both a table and a graph format. The report can be exported and printed.

Depending on the selected input parameters, the value will be presented as a vertical bar, per selected vehicle, with the height representing the amount.

Fuel & AdBlue report

Mileage report

This report shows consumption in litres or gallons. These reports are available in both a table and a graph format. The report can be exported and printed.

This report shows mileage during a given period of time.

These reports are available in both a table and a graph format. The report can be exported and printed.

Time report

This report shows time spent on driving, idling and PTO.

These reports are available in both a table and a graph format. The report can be exported and printed.

Environmental report

This report shows the emissions from the vehicles. The report can be exported and printed.

Odometer report

This report shows the odometer value for any given time from the vehicle registration time until now.

The report can be exported and printed.

Vehicle/Driver

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Activity report

WTD report

This report shows varieties of reports regarding drivers and driver activity. These reports are available in both a table and a graph format.

The report can be exported and printed.

The working time directive report presents driver activities based on driver activities downloaded from vehicle and driver cards, with manually modified activities. The report can be exported and printed.

Tracking report

The tracking report displays position and event related data for a vehicle or a group of vehicles for a selected time period. The report can be exported and printed.

Details report

This report shows the setup and information for a vehicle, both entered by the user and collected from Volvo's central vehicle database. The report can be exported and printed.

AdBlue is a registered trademark of the Verband Der Automobilindustrie e.V. (VDA) for AUS32 (Aqueous

Urea Solution 32%), it is also often referred to as Automotive Urea Solution.

Graph reports

Important! If a vehicle or driver does not have any values for a selected graph report, the report will not contain any graph/bars for that vehicle/driver. In some cases only the graph header will be shown.

Managing report profiles

Report profiles are used in correlation with Summary or Overview reports in order to compare the actual performance of a vehicle or driver with a defined target performance. Selected values in a report are colorcoded to provide a quick performance overview. You can create a report profile in two ways – by altering an existing profile or by creating a new one. Profiles are available to all users associated with the fleet.

Creating a new profile

1. Press the Edit report profiles button next to the Report profile drop-down box. A list of existing profiles are displayed in the report view.

2. Press the New button. A profile with the default name “New Profile” is added to the list.

3. Provide a unique name for the profile.

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4. For each field you wish to include in the profile, place a checkmark in the Active checkbox. Only the fields you select to include in the profile will be color-coded in the report.

5. For each field, enter values representing the upper and lower boundaries. Note that positive – or above target – values should be inserted in the green column while negative – or below the target values – should be inserted into the orange column. It is not possible to set upper or lower values for total distance, total time or total fuel measurements.

6. When you are done, press the Save button at the top of the profile list.

The profile can now be applied to a summary or overview report.

Copying an existing profile

1. Press the button next to the Report profile drop-down box. A list of existing profiles is displayed in the report view.

2. Select an existing profile and press the New button. The selected profile is copied and all fields are editable.

3. Edit the desired fields and provide a unique name for the profile.

4. Press Save.

Editing a report profile

1. Press the button next to the Report profile drop-down box. A list of existing profiles is displayed in the report view.

2. Select an existing profile and press the Edit button. The selected profile is displayed with editable fields.

3. Modify the fields as desired.

4. Press Save.

Removing a report profile

1. Press the button next to the Report profile drop-down box. A list of existing profiles is displayed in the report view.

2. Select an existing profile and press the Delete button. A confirmation dialogue is displayed.

3. Click OK to delete the profile. The profile is removed from the list.

Subscriptions

Subscribing to a report

When subscribing to a report you will automatically receive it by e-mail without logging onto Dynafleet

Online. When creating a subscription you set up a schedule for when you would like the report (weekly, monthly, etc.). The reports will be sent to your predefined e-mail address. If you want the reports to be sent to another e-mail address, you will have that option. You can add up to 10 email addresses.

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The recurrence of the favourite report is displayed in the Reports tab.

You can only subscribe to the reports you created as favourites.

1. Click the Reports tab to enter the reports view.

2. Click

to edit subscriptions.

3. Select the report you want to subscribe to.

4. Click Create/Modify subscription.

5. Enter information about the subscription.

Unsubscribing to a report

If a report grows obsolete or if you for some other reason do not want the report anymore, you can choose to unsubscribe to it.

1. Click the Reports tab to enter reports view.

2. Click

to edit subscriptions.

3. Select the report you want to unsubscribe to and click unsubscribe.

Hiding columns

It is possible to hide columns in the overview

and summary reports. The hidden columns are handled inde-

pendently for the vehicle and driver reports. To select which columns to see/hide, click on the Column

selection icon in the create report view. Make sure that the columns you would like to see are checked and click save. The column selection will be used the next time a report is created, favourite reports will also be affected. For more information on the columns, see each report type. To create a short report select only the columns with an asterisk after the column name.

Service plan

Modifying service occasions

If a service occasion becomes invalid you can modify the information. To modify an occasion, alter its statuses (e.g. you can set a VOSP occasion as planned to keep track on it). You also have the option to delete occasions.

1. Click Service Plan to enter the Service Plan view.

2. Select a service plan to modify.

3. Enter the correct information and click Save.

If you want to delete an occasion, select the occasion and click Delete.

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Saving service occasions

You can keep track of a special task in the service plan by saving a service occasion. By doing this you know when different vehicles are up for service.

1. Click Service Plan to enter the Service Plan view.

2. Click

to create a new occasion.

3. Enter the correct information in the boxes presented. Those marked with an asterisk (*) are mandatory.

4. Click Save to save the occasion.

Viewing service plans

In Dynafleet Online (DFOL) you are presented with a tool for planning service for your vehicles. The service plan presents a list of scheduled tasks, manually entered or retrieved from Volvo Service Plan

(VOSP).

A vehicle can have four (4) different statuses depending how the parameters are set.

Status

Preliminary

Planned

Finished

Overdue

Description

Any service plans received from VOSP are set as preliminary. In order to set the plan as planned you need to modify the occasion.

An occasion has to be set as planned in order to have it shown overdue or as a warning.

After a vehicle has been taken into service as planned you upgrade the plan to finished.

If a vehicle is not taken into service you will receive an overdue warning.

Views in service plan

Entering the Service Plan view you will see it divided into two areas. The upper part includes your search criteria and the lower part shows all occasions overdue and any vehicles with odometer warnings regardless of your selected criteria.

Upper area

When you select a vehicle(s), whose service plan you want to view, the planned services are presented in the upper area of the screen.

1. Click the Service Plan tab to enter the Service Plan view.

2. Select the vehicle(s) you wish to view from the list in the resource view.

3. Select an interval by clicking

4. Click

to view the service plan.

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You can sort the information by clicking on the columns accordingly.

When you select an occasion, it appears in the lower part of the window, and can be modified or deleted there.

You can print the service plan by clicking .

Lower area

When you enter the service plan view you will find a list in the lower part of the screen. This list includes all vehicles in need of a service regardless of any search criteria. The listed vehicles are from your fleets.

Messaging

Assistance Request

If a driver is in need of fast assistance or need help immediately he can send for an assistance request.

Instead of sending a regular message through the system he presses a “panic button” inside the vehicle.

This triggers a message flow and users of the system will be notified.

When configuring the system you have the option to forward alarms to Volvo Action Service. If this configuration is made, each alarm is automatically sent to both Volvo Action Service and the users.

This is extended security if there are no users on line at the time of the sent alarm.

When an assistance request is sent from a vehicle an icon (assistance icon) is lit to you lower left. You can access the request by clicking on that icon or by clicking the message tab.

Receiving request

1. A new request is sent by a vehicle and an icon to your lower left is lit.

2. Enter the request by clicking on the icon or clicking on the Message tab.

3. When viewing the request(s) all requests are in red to visualize them.

4. Acknowledge the alert by clicking the alert.

5. Notify the vehicle by clicking reply on the alert.

6. A message is shown in the vehicle informing that the request is received.

E-SMS

To simplify work methods or improve mobility for example you can handle messaging tasks with your regular email client, MS Outlook for example. When you use your email client messages, emergency alarms as well as regular messages, are sent from the system to the mail client. In the same manner messages can be sent from the mail client to vehicles. This can be helpful if you need information in your other work flows.

Activate message forwarding

To work with your email client you have to activate the forwarding functionality. When this is done all messages are forwarded to a specific email address and emergency messages are sent as a copy. This is done until the function is de-activated.

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You activate the forwarding function when you create a user.

Preconditions

Each vehicle must be given a Dynafleet email address that is unique within the fleet.

Each user must be given a system-unique email address.

Each fleet needs a system-unique name.

These conditions combined provide information about email addresses. An vehicle email address would look like [vehicle email alias].[fleet email alias]@dynafleetonline.com.

Sending messages from email client to vehicle or Dynafleet user

In your daily routines you can send messages through your regular email client to a vehicle or to a Dynafleet user. When the system receives the message it forwards it to the right recipient.

Preconditions

When you send a message to a vehicle, the message cannot be of more than three sms’s. All information longer than this will be dropped. The same applies to messages sent to Dynafleet user.

Sending messages from vehicle or Dynafleet user to a mail client

If a user’s configuration allows messages to be sent to a standard mail client, all messages ill be forwarded to that address. In such case, all messages are forwarded from the system to the mail address.

Break down or emergency alarms forwarded to mail client

If a user is forwarding messages to a regular client, all emergency calls are forwarded. All alarms are still stored in the shared alarm folder in the system however.

The email representing an alarm message will consist of: l

The type of the alarm (breakdown or emergency) will be attached to the front of the subject l

Timestamp l

Driver name l

Driver phone number l

Driver native language l

Message text l

Vehicle display name l

Fleet display name l

Vehicle position l

Latitude l

Longitude l

Altitude l

Heading l

Timestamp l

Address representation of position l

Country l

City l

City district l

An URL to the map view corresponding to the position

All static texts, for example “breakdown” will be translated to the users Dynafleet portal language.

Format of subject:

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[alarmtype]: [vehicledisplayname] [fleetdisplayname] [timestamp (in GMT)]

Example of subject:

Breakdown: Gastruck12 Gasfleet 2004-06-23 12:05

Note: the same representation will be used for alarms forwarded to Volvo Action Service.

Message folders

By default new messages are sent to the Inbox and sent messages are put in the Sent items. However, you can create and delete your own folders to organize your messages.

Creating new folders

1. Click the Messaging tab to enter the messaging view.

2. Right-click the inbox folder and choose New folder.

3. Type a unique name for your new folder and click Save.

The new folder will be put last in the folder list.

Deleting folders

You can delete the folders you have created but not the system folders. Any messages inside the folders will be put in the deleted folder. You can undelete any messages in the deleted folder. The folder you deleted is permanently removed however.

1. Click the Messaging tab to enter the messaging view.

2. Right-click on the folder you wish to delete and select and choose Delete folder.

Moving messages between folders

After creating folders you can organize you messages by moving them to different folders.

Select the message you wish to move and drag it to the preferred folder.

Messaging

You can communicate with both users and vehicles from the Messaging tab. In this view you can work your way around the message system. The functionality starts as you click the Messaging tab and the message view is displayed.

Message folders are displayed to the left in the view and messages are displayed to the right. 35 messages are presented per page and you move through the pages by clicking . To go to the first and the last page, click or .

When you receive a new message a new message icon will be lit.

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Messaging functions

Viewing and handling messages

Vehicle event message

Message history

Icons & symbols

Click this icon to compose a new message.

Reply to a message.

Forward a message to a user or vehicle.

Send a message to the trash box.

Move between message pages.

A new message is bold and has this icon.

When a message has been read, it has this icon.

Icon for folders.

Click on this icon to enter and validate an e-mail address.

Sending messages

By sending messages you can communicate with vehicles as well as users. When writing a message you have a limited number of characters at your disposal. To users and vehicles with device type Dyn-

afleet Gateway & Driver tool, you can write 1000 characters. To other vehicles, you can write 384 characters. The messages sent to these vehicles may be split into several SMSs depending on length.

You can send the same message to a group of receivers at the same time. This will affect communication costs, however.

1. Click the Messaging tab to enter the messaging view.

2. Click

to start writing a new message.

3. Select receiver from the resource view to whom you wish to send it to. You can select multiple receivers in one message. The receivers can be vehicles or users.

4. Write your message. To your lower right you will see the number of characters used, and how many you have at your disposal.

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When you write a message that is longer than the maximum number of concatenated SMSs allowed for a vehicle and choose a vehicle as a receiver after you have finished writing, you will receive a warning and will be able to edit the message before you send it.

If you write a message with characters that are not supported by a vehicle's device type, you will receive a warning and will be able to edit the message or recipient list before sending the message.

Message read acknowledgement

When a message has been sent to a vehicle it is possible to see when the message has been read in the

Sent folder.

The possible states are: l

Delivered unread (message received by vehicle) and delivery date/time l

Delivered and read (message read by driver) and delivery date/time

The detailed message view shows the delivery date/time, and the date/time of reading by the driver along with the driver name.

Note that this is only applicable for vehicles with Dynafleet Gateway & Driver tool device and service package Messaging.

Viewing and handling messages

When you click the Messaging tab, the messaging view will be displayed. By default new messages are displayed first. Unread messages are in bold. By clicking on a message the contents of the message is displayed in a text box below.

When a new message is received, is lit to your lower left. By clicking that icon you open the Messaging view.

Viewing messages

By default new messages are displayed first. To view any new messages click Inbox to list the messages. You can sort messages ascending by clicking on each headline.

For viewing, click the message and a viewing area appears by default. By selecting a different folder you can read messages in those in the same way.

After reading a message you can either Delete, Move or Reply to it.

Search messages

You can use a search function in order to find messages in the message folders.

Enter a word in the search field and press Enter. The search term must be at least three characters.

When the search is finished, the number of messages that contain the search criteria is displayed in parentheses next to the folder name. When you open a folder, the search string is highlighted in the message column. The search function is general and applied to all folders.

To end search, click the Clear search icon/button.

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It is possible to enter more than one word in the search field. The space character, between the words, will be interpreted as an "AND" operator, meaning that only messages containing all words will be returned in the search results.

Search in a selected folder

You can perform a search on the contents of a specific folder by right-clicking on it and choosing the

Search folder option from the context menu. A search field is visible under the list of mail boxes. Enter a search string and click the Search button. The search results are displayed in the open folder. To clear the search, click the Close button in the Search dialogue.

Forwarding messages

You can forward a message to another user or a vehicle.

1. Click the message you wish to forward.

2. Click

3. Select a user or vehicle to forward to.

4. Click

to send the message.

Forwarding messages to Email

Messages in your Inbox, Assistance, and Emergency folders can be forwarded to another email address by configuring message forwarding. Message forwarding can be configured in the Messaging settings in the Messaging tab. You can also forward Vehicle events and Driver time warnings.

Note! A forwarding Email address must be registered by a Fleet Admin for the user. You must have a registered email address for message forwarding to work. Your fleet administrator must register the email address for you.

1. Click on Messaging settings.

2. Select forward "on".

3. Click on Select Messages.

4. A pop-up window is displayed with the following tabs; Messages and Driver events

5. Select the messages to be forwarded and click Save

Set Window focus for incoming messages

You may select whether or not you want the Dynafleet window to take focus automatically. If you have turned Window focus on, whenever a new message or event arrives, the Dynafleet window will come into focus even if it is hidden behind other applications.

The function is configurable in the messaging tab.

1. Select Messaging settings.

2. Under Message Alert, set Window focus to "on".

3. Click Save.

Deleting message

You can delete messages. Select the message to delete and click . The message will be sent to the trash box and remain there for three days before final termination.

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You can also delete many messages simultaneously. You may choose to delete all read messages before a selected date or delete all messages between two dates by right-clicking on a folder and selecting Delete messages.

Auto delete

It is possible to auto delete messages in folders in the messaging tab and for the Driver time warning messages in Driver activity tab. This is configurable in Messaging settings. You can choose to auto delete messages that are between 1 and 52 weeks old. By default messages older than 52 weeks will automatically be deleted.

Moving message

You can organize your messages by moving them to your own folders. Select the message you want to move and drag it to your preferred folder.

Replying to message

1. After reading a message click

2. The recipient is already in the listbox.

3. The original message is included in the reply. You can leave it or delete it before you write your own message. Write your message in the text box. You will see a decreasing number to your lower right indicating the number of characters you have at your disposal.

4. When finished writing, click

to send your message.

The message will be put in the outbox until sent, after which it is put in the sent items folder.

Vehicle event message

A vehicle event message is a message that is automatically generated when a certain vehicle event occurs. Geofence event messages are of this type. When a vehicle event message is generated, the dispatcher(s) having the vehicle assigned to them will get a copy of the message in their vehicle event folder. The message contains information about when and where the event took place and of what type it was. In the message there is a button that will show the vehicle position at the time of the event on the map.

Note: If the vehicle event position is the same as the latest position, the vehicle event icon will be placed above the latest position icon thereby hiding it.

Message history

It is possible to view the message history between dispatchers and vehicles. There are two ways to open the message history: open a message and click on the Message History icon or right-click on a vehicle in the resource view and select Message history in the context menu.

When Message history is open, you may view the conversations and messages sent from dispatchers and the vehicle. It is possible to compose a message to the vehicle or dispatcher by clicking on the Com-

pose message icon located next to the dispatcher’s name.

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You can also compose a message to the vehicle by clicking the Compose message icon above the vehicle section of the message history.

Maps

Finding vehicle on maps

When working in the map view you have the possibility to locate a vehicle and have it displayed on the map.

1. Click the Maps tab to enter the map view.

2. Click

from the resources view and choose a vehicle to find on map.

3. Right-click the selected vehicle and choose Find on map.

If the vehicle you selected is within the map boundaries you will see a grey circle around the vehicle you selected. You will also see an arrow pointing towards the direction the vehicle is driving. If a vehicle has a clock next to the symbol the data has not been updated for the last hour.

Geofence and Geofence+

Geofence is an abbreviation of geographical fence. A geofence notifies fleet users when a vehicle enters or leaves a specified area, that is, a geofence.

Dynafleet Online offers two kinds of geofence features, Geofence and Geofence+. Geofence enables fleet administrators to create geofences and distribute them to vehicles. Geofence+ enables fleet users to create and assign geofences+ to vehicles.

When a vehicle passes a geofence or a geofence+, all fleet users that have that vehicle assigned to them receives a notification. All notifications from geofences and geofences+ are collected in a folder called

Geofence notifications in the Messaging tab. A Geofence notifications icon in the bottom left of Dynafleet

Online indicates if a geofence or geofence+ message has arrived. A click on the icon leads directly to the folder that contains the notifications.

For Geofence, the driver can be notified when passing a geofence.

An overview of the comparable differences between the Geofence and the Geofence+ features are outlined in the following table.

Function

Created by

Notifications can be sent to

Approaching message

Arrived message

Entering message

Geofence

Fleet administrator

Fleet users and drivers

Is triggered when the vehicle enters the geofence Approach-

ing zone.

Is triggered when the vehicle enters the geofence Arrived zone.

N/A

Geofence+

Fleet user

Fleet users

N/A

Is triggered when the vehicle enters the geofence+.

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Leaving message

Amount of geofences that are possible to assign to a vehicle

Possible shapes

The analysis is performed

Driver notification

Is triggered when the vehicle leaves the geofence Leaving zone.

Maximum 50

Is triggered when the vehicle leaves the geofence+.

Several hundreds

Rectangle

In the vehicle

The algorithm that analyses if the vehicle is passing the borders are located in the vehicle. This means that accurate analysis is continuously performed and the vehicle reports when a geofence is crossed.

If the vehicle is equipped with a Driver Tool or Driver Service Platform, a geofence can be set to notify the driver in their secondary information display.

Circle, rectangle, polygon, border of a country, route, around a

POI

Back office

The algorithm that analyses if the vehicle has passed the geofence+ resides outside the vehicle. This means that the vehicle must have reported a position while inside the geofence+ to ensure that the fleet user is notified.

N/A

Geofence

Geofence is only available to vehicles that subscribe to the Positioning service.

A geofence consists of three boundaries: l

Approaching is the largest boundary. An event is triggered when the vehicle enters the area.

Leaving is smaller than the Approaching boundary. An event is triggered when the vehicle leaves the area.

Arrived is the smallest boundary. An event is triggered when the vehicle enters the area.

Geofence provides a notification to the fleet user and/or the driver when the Arrived, Approaching, and

Leaving events are triggered.

Note: Geofences with sides that are less than 100 meters wide should not be used due to limitations in

GPS accuracy.

Creating a geofence

To create a geofence, do the following:

1. Click on the geofence button

in the map view. A pop-up window with instructions for creating a geofence opens.

2. Click on the centre point of the new geofence and hold the mouse button down. Drag to define the size and shape of the Approaching boundary. The Leaving and Arrived boundary sizes can be adjusted later.

3. When the Approaching area has the right size, release the mouse button. A dialogue for entering information about the geofence opens.

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Note: Geofences with sides that are less than 100 meters wide should not be used due to limitations in

GPS accuracy.

The properties listed in the following table are set in the Create geofence dialog.

Property

Name

Default messages

Approaching message

Approaching: show to driver

Approaching: show to dispatcher

Leaving message

Leaving: show to driver

Leaving: show to dispatcher

Leaving size

Arrived message

Arrived: show to driver

Arrived: show to dispatcher

Arrived size

Description

The name of the geofence. It must be unique for the fleet.

A button to automatically create messages for approaching, leaving and arrived based on the geofence name.

The text message presented to the driver and/or fleet user when the vehicle enters the Approaching area.

When selected, the driver will receive an Approaching message when the vehicle enters the Approaching area.

When selected, the fleet user(s) to whom this vehicle has been assigned will receive an Approaching message when the vehicle enters the

Approaching area.

The text message to be presented to the driver and/or fleet user(s) when the vehicle leaves the Leaving area.

When selected, the driver will receive a Leaving message when the vehicle leaves the Leaving area.

When selected, the fleet user(s) to whom this vehicle has been assigned will receive a Leaving message when the vehicle leaves the Leaving area.

The size of the Leaving area in percent of the Approaching area. The default value is 50%. The size of the Leaving area may not be larger than the Approaching area and not smaller than the Arrived area.

The text message that is presented to the driver and/or fleet users (s) when the vehicle enters the Arrived area.

When selected, the driver will receive the Arrived message when the vehicle enters the Arrived area.

When selected, the fleet user(s) to whom this vehicle has been assigned will receive an Arrived message when the vehicle enters the Arrived area.

The size of the Arrived area in percent of the Approachingarea. Default value is 20%. The Arrived area may not be larger than the Leaving area.

Modifying a geofence

To modify a geofence, right click on the geofence in the resource view and select Modify geofence. Only the fields Name, Approaching message, Leaving message, Arrived message and the six different receivers can be modified.

Note: Locked geofences (with a small padlock on the icon) cannot be modified since they have been sent to at least one vehicle. To modify a locked geofence it must first be disabled for the vehicle(s) that it has been distributed to.

Deleting a geofence

To delete one or more geofences, select them in the resource view, right click and select Delete

geofence.

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Note: Locked geofences (with a small padlock on the icon) cannot be deleted since they have been sent to at least one vehicle. To delete a locked geofence it must first be disabled for the vehicle(s) that it has been distributed to.

Geofence groups

A geofence group contains zero or more geofences. These groups can be sent to one or more vehicles.

An individual geofence cannot be sent to a vehicle without being put into a group. A vehicle can have one geofence group at a time. An empty geofence group cannot be sent to a vehicle.

Distributing geofence groups

1. Click on the Distribute geofences button in the administration view. A page is displayed showing all vehicles and which geofence groups they have been sent.

2. Click the check boxes in front of the desired vehicle(s) to indicate that geofence groups will be sent to it/them.

3. Select the geofence group to send in the drop-down.

4. Click the send button.

5. Press the refresh button to make sure that the send status for each truck is Delivered and acknow-

ledged. This usually takes less than a minute. However, sometimes it may take a while longer for the send status to become Delivered and acknowledged, e.g. if the vehicle is turned off or there is a problem with the communication. If the status still does not change, try sending the geofence group again.

Showing geofence(s) on the map

1. Select one or more geofences.

2. Right-click on the geofence and select Show on map. This shows all selected geofences on the map.

Note: The map shows the geofence(s) on the current map view. Geofence groups can also be shown in this way.

Finding a geofence on the map

Right-click on one geofence in the resource view and select Find on map. The map view opens and the map is zoomed and panned to show the selected geofence.

Geofence+

Geofence+ is only available to vehicles that subscribe to the Positioning+ service. Geofence+ provides a notification to the fleet user when a vehicle enters or leaves a geofence+, for vehicles that are assigned to the fleet user.

Note: Geofences+ with sides that are less than 100 meters wide should not be used due to limitations in

GPS accuracy.

Note: If too small geofences+ are used, a vehicle could pass through a geofence+ without the fleet user being notified. Therefore, a geofence+ should be wide enough to ensure that vehicles do not pass through the geofence+ in less than 1 minute. The values in the following table can be used as a guideline for estimating the minimum width that is needed for a specific geofence+.

Vehicle speed

90 km/h

Distance/min

1.5 km/min

Geofence minimum width

The geofence+ sides need to be at least 1.5 km wide

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60 km/h

30 km/h

1.0 km/min

0.5 km/min

System areas to ensure that the geofence+ is always detected.

The geofence+ sides need to be at least 1.0 km wide to ensure that the geofence+ is always detected.

The geofence+ sides need to be at least 0.5 km wide to ensure that the geofence+ is always detected.

Geofence+ properties dialog

The properties listed in the following table are set in the Create Geofence+ Properties dialog for all geofence+ types, except for the POI geofence+.

Property

Name

Entering message

Leaving message

Notifications will be sent

Assigned vehicles

Overview

Description

The name of the geofence+. It must be unique for the fleet.

The text message presented to the fleet user in the Geofence noti-

fications folder in the Messaging tab when the vehicle enters the geofence+ area if the checkbox is checked.

The text message that is presented to the fleet user when the vehicle leaves the geofence+ area if the checkbox is selected.

Select when the geofence+ shall be active. Choose between Always,

Daily, Monday to Friday and Recurrence where days and time period can be tailored.

Select vehicles or groups of vehicles in the resource view and use the topmost arrow to assign them to the geofence+.

An overview of all the geofence+ properties.

Creating a circle geofence+

To create a circle geofence+ as a fleet user:

1. Click the Create Geofence+ button

in the Maps view.

2. Click the Circle Geofence+ button

3. Place the mouse where the geofence+ center shall be, click and then move the mouse to select the wanted size and click again.

4. The size of the geofence+ can be edited by dragging one of the white dots on the circle. The geofence+ can be moved by dragging the white dot in the middle of the circle.

5. It is possible to undo a change by clicking on the arrow that shows up after an edit of the size or place has been performed.

6. After the geofence+ is created, a window pops up where a name, entering messages, leaving messages, and when the geofence+ shall be active are entered.

7. Click Next and assign one or several vehicles to the geofence+. Click Next.

8. To save the geofence+, select Finish in the overview.

Creating a rectangle geofence+

To create a rectangle geofence+ as a fleet user:

1. Click the Create Geofence+ button

in the Maps view.

2. Click the Rectangle Geofence+ button

3. Place the mouse where the geofence+ upper corner shall be, click and then move the mouse to select the wanted size and click again.

4. The size of the geofence+ can be edited by dragging one of the white dots on the rectangle.

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5. It is possible to undo a change by clicking on the arrow that shows up after an edit of the size or place has been performed.

6. After the geofence+ is created, a window pops up where a name, entering messages, leaving messages, and when the geofence+ shall be active are entered.

7. Click Next and assign one or several vehicles to the geofence+. Click Next.

8. To save the geofence+, select Finish in the overview.

Creating a polygon geofence+

To create a polygon geofence+ as a fleet user:

1. Click the Create Geofence+ button

in the Maps view.

2. Click the Polygon Geofence+ button

3. Place the mouse where the first point in the polygon geofence+ shall be, click and move the mouse to the next point and click again continue until the wanted shape is formed. To end the drawing of the geofence+ either double click or click at the start point of the geofence+.

4. The size and shape of the geofence+ can be edited by dragging the white dots on the polygon to another position.

5. It is possible to undo a change by clicking on the arrow that shows up after an edit of the size or place has been performed.

6. After the geofence+ is created, a window pops up where a name, entering messages, leaving messages, and when the geofence+ shall be active are entered.

7. Click Next and assign one or several vehicles to the geofence+. Click Next.

8. To save the geofence+, select Finish in the overview.

Creating a border geofence+

To create a border geofence+ as a fleet user:

1. Click the Create Geofence+ button

in the Maps view.

2. Click the Border Geofence+ button

3. A window pops up where a name, entering messages, leaving messages, and when the geofence+ shall be active are entered. Select a country border in the drop down or by clicking on the icon beside the drop-down and then click on a country in the map.

4. Click Next and assign one or several vehicles to the geofence+. Click Next.

5. To save the geofence+, select Finish in the overview.

6. The geofence+ is not visible in the map, only in the resource view. To see which border a geofence+ refers to, right click on the geofence+ name in the resource view and select Find on map. The map zooms in on the country that is connected to the border geofence+.

Creating a route geofence+

To create a route geofence+ as a fleet user:

1. Click the Create Geofence+ button

in the Maps view.

2. Click the Route Geofence+ button

3. A window pops up. Give the geofence+ a name.

4. Enter an address in the Route waypoints section or a select point in the map by selecting the icon beside the text field first, and then click on the map.

5. When one address is entered, press enter on the keyboard to get a new text field to enter the next address in a similar way as in step 4.

6. When the route is finished, fill in the entering messages and the leaving messages and when the geofence+ shall be active.

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7. Select how wide the geofence+ shall be in the Maximum deviation drop-down. The route on the map will be the same size regardless of the chosen deviation. The maximum deviation setting means how far the vehicle is allowed to deviate from the route until the entering messages and leaving messages shall be notified to the user.

8. Click Next and assign one or several vehicles to the geofence+. Click Next.

9. To save the geofence+, select Finish in the overview.

Geofence+ in the resource view

The following procedures can be performed as a fleet user in the resource view.

Assigning geofence(s)+ to a vehicle

1. Right click on a vehicle in the resource view and click Assign Geofence+.

2. Select one or more geofences+ from the resource view and add them to the selected vehicle(s) list in the pop-up window by clicking the arrow button .

Editing a geofence+

To edit a geofence+, right click on the Geofence+ in the resource view and select Edit Geofence+.

Deleting a geofence+

To delete one or more geofences+, select them in the resource view, right click, and select Delete

Geofence+.

Showing geofence(s)+ on the map

1. Select one or more geofences+ or a group of geofences+.

2. Right-click on the geofence+ and select Show Geofence+ on map. All selected geofences+ are shown on the map except border geofences+.

Note: The map only shows the geofence(s)+ in the current map view. Geofence+ groups can also be shown in this way.

Finding geofence+ on the map

Right-click on one geofence+ in the resource view and select Find on map. The map view is opened and the map is zoomed in and panned to show the selected geofence+.

Geofence+ groups

Geofence+ groups are managed in the resource view. A geofence+ group contains zero or more geofences+. The following procedures can be performed as a fleet user in the resource view.

Creating geofence+ groups

Create the group by right clicking the All Geofences+ folder at the top in the resource view and select

Create new group.

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Deleting geofence+ groups

Delete the group by right clicking on the group folder in the resource view and select Delete group.

Creating POI geofence+

To create a Point of Interest (POI) geofence+ as a fleet user:

1. Click the Create point of interest button

in the Maps view and select a target position on the map to open the Create point of interest dialog.

2. Select the Geofence+ checkbox and set the geofence+ radius in the Geofence+ radius drop-down and click Save. A circle gefoence+ is created around the POI. Note that the geofence+ shape that is shown on the map always has a fixed size regardless of the actual geofence+ size selected in the drop-down.

The POI geofence+ is active for all vehicles in the fleet that subscribe to the Positioning+ service.

Vehicle status

The Vehicle status page consists of three tabs, one showing the send statuses for distributed geofence groups, one showing the send statuses for tracking pattern configuration, and one showing the send statuses for position requests. These are just for information about which vehicles have which geofence groups, how the tracking patterns are configured for each vehicle, and the current send status of the latest position request for each vehicle.

It is only possible to change the geofence groups or to configure tracking patterns through a fleet administrator account. Position requests can be done both as a user and an administrator.

Maps

With this feature it is possible to locate vehicles as well as be of assistance if a driver needs help in finding a service station or a motel. You are able to pan the maps, zoom and creating favourite views etc.

Using the map, you are able to view vehicle locations using the find on map feature. You can use the map controls to zoom and pan the view.

Sub categories

Finding vehicle on maps

Working with map views

Requesting vehicle positions

Viewing object properties

Vehicle tracking

Points of interest (POI)

Vehicle status

Geofence and Geofence+

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Sending a navigation destination

Viewing vehicle destination properties

Route planning

Search on map

Hide and show vehicles on map

Integrated Data Views

Driver times prognosis

Icons & symbols

Requests new information about a selected vehicle.

Saves the current map view.

Deletes the currently selected map view.

Show or hide vehicle name tags on map.

Show or hide the driver activity color coded truck icons on the map.

Vehicle status.

Show or hide infringement status. The vehicle icon may be equipped with a small symbol indicating that there are historical or possible incoming infringements within the current driving session.

Shows traffic information in the map. Note that traffic information is not available in all countries. In addition, the display of real-time traffic information may vary depending on the time of day.

Show or hide historical positions for the selected vehicle.

Shows the tracking overview.

Find closest object.

Shows the search on map form.

Create a navigation destination.

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System areas

Open the plan route view.

Create a geofence.

Create a geofence+.

Create a Point of Interest.

Displays the vehicle on the map. If a vehicle is equipped with a clock it indicates that it has been more than one hour since the last data download. A blue background indicates that the driver status is driving. Dark pink background indicates that the driver is not logged in. A green background means that the driver is resting. A red background indicates that the driver is waiting. A yellow background indicates that the driver is working.

Display map settings for

Point of Interest (POI) categories.

Displays a vehicle event on the map. Only one vehicle event can be shown in the map simultaneously.

Points of interest

When working with POI’s you are able to locate delivery spots for a certain customer, motels, etc. You can create your own POI's and organize them in your own sub categories.

Creating POI categories

You might want to create your own categories of your POI’s to organize your work.

As a non-administrator of the site you need to create subcategories in order to create your own POI’s.

POI categories are created as you create a new POI.

Creating Point of interest

When creating your own POI you can define locations that you find suitable for your purposes. You can create the POI’s in your own predefined categories or in the default folder.

New POI and category

1. Click Maps tab to enter maps view.

2. Click

to start working with POI’s.

3. Select a location on the map where your POI is to be inserted.

4. Select New POI category option.

5. Type the information about the POI

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System areas l

Country l

City l

Street l

Name of POI l

Description of POI l

Name of POI category l

Description of POI category l

Choose an icon corresponding to the POI

6. Click Create.

New POI in predefined category.

1. Click Maps tab to enter maps view

2. Click

to start working with POI’s.

3. Select a location on the map where your POI is to be inserted.

4. Select a category to put it in.

5. Type the information about the POI l

Country l

City l

Street l

Name of POI

6. Click Create.

Finding the closest object

When working with maps you can find nearby objects in the map relative to the object you chose or to the centre of the map. A list of the ten closest objects with their distance and direction to the selected map object are presented to you. When the vehicle option is selected, driver times information is visible.

Information like driving time remaining until next possible infringement and driving time remaining for the current driving session is presented in the main table. Other driver times information, prognosis of driving time remaining for one/two week(s) and infringement information, are presented in the tooltip for each table row.

1. Click Maps tab to enter maps view.

2. Choose a vehicle to which you want to measure or select a geographical centre point.

3. Click

to find the objects closest to you choosing in the previous step.

The system will provide a list of the closest objects ordered by distance. You can only do this operation if there is at least one object in the system.

Requesting vehicle positions

When requesting vehicle positions you gather information about the vehicles current position. When requesting vehicle position you also update the system with vehicle information.

1. Click the Maps tab to enter maps view.

2. Select a vehicle from the map.

3. Click

to obtain the information.

The information is updated in the system.

It is only possible to send requests to vehicles with service package Positioning.

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Vehicle tracking

In Dynafleet Online you can keep track of the vehicles in your fleet(s). With the Historical positions feature you can see the driving route of a specific vehicle.

When activating a tracking pattern, the fleet administrator can choose from different patterns to keep

track of a specific vehicle. See Tracking patterns for more information.

Historical positions

Show historical positions ( ) displays, in the map view, where a vehicle has been. With the Historical positions feature it is possible to follow a specific vehicle and find abnormalities in a normal route.

The Historical Positions Settings window pops up when selecting Show historical positions. The different options to view historical data are l

Positions for last number of hours. Here you decide for how many hours back in time you want to see the trail.

Number of last positions.

Time period l

Since midnight

A maximum of one week of historical data can be displayed at the same time in the map for each vehicle.

When the historical positions are displayed in the map they can be selected. For each selection the corresponding historical vehicle data is displayed in the Vehicle properties panel. For more information about

the vehicle properties panel, see Integrated Data Views

Viewing historical positions

When you select Show Historical positions for a vehicle you can view history data of that specific vehicle. When you view the historical positions you gain access to specific data on specific occasions.

Since you see the historical positions as graphics in the map view it is easy to spot deviations in normal routes.

To view historical positions as a fleet user or fleet administrator:

1. Select a vehicle from the resource view.

2. Right click and select Find on map for the vehicle.

3. To view the historical positions of the selected vehicle, click

. A pop up window opens where

Historical positions settings can be configured.

4. To update the historical positions displayed in the map with updated Historical Positioning Settings, click Save.

To view detailed historical position information as a fleet user or fleet administrator:

1. To view in which direction the vehicle was going, driver, date and time at a specific point, hover over a historical position point in the map.

2. To view more details, expand vehicle properties panel by clicking

. If you select a row in the properties table, the corresponding historical position point in the map is marked with an arrow pointing in the vehicle’s direction of travel.

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System areas

Viewing object properties

When working with maps and locating a vehicle you can view the properties of the selected vehicles.

In order to view the properties the object has to be visible on the map to proceed.

1. Click the Maps tab to enter the maps view.

2. Select a vehicle whose properties you wish to view.

3. To the left of the map view a list of different properties will be presented.

The objects presented has the following properties: l

Date and time l

Trigger l

Speed l

Mileage l

Fuel l

Date and time l

Trigger l

Driver name l

Date and time l

Trigger l

Direction l

Closest location l

Date and time l

Trigger l

Temperatures (1-4) l

Alarm (temperature) l

Door l

Defrost l

Date and time l

Trigger l

Weight info l

Date and time l

Trigger l

Estimated arrival l

Destination

Working with map views

When you click the Maps tab, a map appears displaying your working area. From this view you can find vehicles, track them and see their current status.

If there are areas you view frequently, you can save these as favourite map views.

Panning

You pan the map by holding down the right mouse button while moving the mouse pointer around on the map.

By clicking anywhere on the map you centre it on this point.

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Zooming

With the different zooming tools you may change the magnification of the map. You can do this to get more or less detailed information about a certain spot in a map view.

Zooming with zoom slider

You can zoom in and out by dragging the zoom slider up and down. The zoom slider is located on the right-hand side of the map.

Zooming with mouse wheel

You can zoom in or out by using the mouse wheel while the mouse pointer is positioned over the map.

Map views

To increase efficiency, you can save favourite map views and access them from a drop-down list.

Saving a map view

1. Zoom/pan to the area on the map that you wish to save.

2. Press the

button.

3. Type a unique name for the view.

4. Click Ok.

To access the saved view, select it in the drop-down list and press the button.

Tip: By saving a map view centred over your home office, you always have the option to return to that view after you have zoomed in on another location.

When a saved map view is no longer useful you can choose to delete it.

Deleting map view

1. Select the view you wish to delete from the drop-down list.

2. Press the

button.

Initial default map view

The initial map view for a fleet is dependent on the fleet's market. The first time a Fleet user or a Fleet admin selects the map tab in the new fleet, the map view is centered on the country corresponding to the fleet's operational market.

Search on map

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System areas

You can use the search on map feature to find a specific address to use in combination with other map features.

1. Press the Search on map button. The Search on map form is displayed.

2. Enter the search criteria into the text field. You may enter an address or the name of a location, for example, Eiffel Tower or Pizza Hut.

3. Press the button. A list of matching addresses are returned and plotted on the map. You may press the Clear button if you wish to clear the form and perform a new search. You may press the Close button to close the Search on map form.

4. Right-click the icon on the map to view the menu options.

5. Choose the desired action – Create point of interest, Navigate to destination, Find closest object, Plan

route or Cancel. Depending on your selection, an appropriate dialogue will be displayed to enable you to complete your desired action.

Sending a navigation destination

You may send a message to a vehicle that includes a navigation destination for the driver and vehicle. In order to send a navigation destination message to a vehicle, the vehicle must have the Messaging package, and a compatible navigation device must be installed. When the driver receives the navigation destination message, the driver can select to use the destination in the navigation device.

You can send the same message to a group of vehicles at the same time. However; this will affect communication costs.

1. Click the Maps tab to enter the map view.

2. Click

to choose a destination on the map. The Navigate to Destination dialogue will appear prompting you to select a target position on the map.

3. Place your mouse cursor over the desired location on the map and click the left mouse button to choose the location. Note: You may still use the zoom tools to adjust the map view while the Nav-

igate to Destination dialogue is open.Once you have chosen the destination, it is marked on the map with a red flag icon. The Navigate to Destination dialogue expands to display the destination address and the corresponding latitude and longitude for the address.

4. Select the vehicle(s) or vehicle group to send the navigation destination to by choosing the vehicles or groups from the Resource view. You may select multiple vehicles to receive one message.

5. Write your message. At the top right of the text area you will see the number of characters used, and how many you have at your disposal. The destination address accounts for the number of used characters before you start typing your own message.

6. Click send to send the message. The destination message is sent to the vehicle.

Viewing sent messages

When a destination message has been sent to a vehicle it is possible to see if the message has been read in the Sent folder on the Messaging tab.

The possible states are: l

Delivered unread (message received by vehicle) and delivery date/time.

Delivered and read (message read by driver) and delivery date/time.

Navigation destination messages can be identified by the icon. You may select the message to view the latitude and longitude and click on the button to view the position on the map.

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System areas

Note that this is only applicable for vehicles withDynafleet Gateway & Driver tool device.

Cancel navigation destination message

If you decide not to send the navigation destination message, you can use the control or the close button to close the Navigate to Destination dialogue. The navigation destination message will be cancelled and the icon representing the chosen location will be removed from the map.

Driver times information

The navigate to destination dialogue is enhanced with driver times information. Information like driving time remaining until the next possible infringement and driving time remaining for current driving session is presented in the main table. Other driver times information, prognosis of driving time remaining for one/two week(s) and infringement information, are presented in the tooltip for each table row.

Route Planning

Using the map, along with the route planning features, you can create a route and, if desired, view driving directions.

Note! The route cannot be sent to the vehicle. The calculated route does not take into account any attributes of the vehicle that may make the route inappropriate, for instance, due to the height of bridges or restricted access to roads due to weight.

Creating a route

1. Access the Map tab.

2. Press the Plan a route button.

1. Enter the starting point in the field labelled A. You may type in the address or press the button to add an address by selecting the location on the map. You may also right click on the map and select the

Add waypoint option.

2. Enter the destination in the field labelled B.

3. The route is displayed in the map, represented by a blue line. The start point and endpoint icons on the map correspond to the labels on the Plan route form. Driving directions are displayed at the bottom of the form.

Note! You must have at least 2 points to create a route

Add a waypoint

When you have added two waypoints to a route, a new data entry field is automatically added to the Plan

route form. You can add a waypoint to an existing route by pressing the button next to the new, empty field, entering an address in the field, or selecting the Add waypoint option from the right-click menu on the map.Add as many waypoints as necessary. When viewing the route on the map, the first point is displayed as the origin, the last as the destination, and any intermediate points are displayed along the route.

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System areas

Re-ordering waypoints

You may change the order of any points along the route by dragging them up or down in the waypoint list until they appear in the desired order. The map will be updated to reflect the order.

Remove a waypoint

Use the button next to the fields in the Plan route form to remove a waypoint from the route. The selected point will be removed from the form and the map view.

Viewing vehicle destination properties

It is possible for you to view the estimated time of arrival (ETA) for vehicles that are travelling towards a navigation destination. When the driver of the vehicle selects a destination to navigate to, the ETA properties in the map view display the intended destination and update the ETA to reflect the time and distance remaining before the vehicle arrives at the destination.

The vehicle must have the service packages Messaging and Positioning, and a compatible navigation device must be connected. The driver in the vehicle must have chosen to navigate to a destination provided in a navigation destination message in order for the ETA to be calculated. Vehicles that are in the process of navigating to a destination are represented by the icon.

In order to view the ETA properties the vehicle has to be visible on the map.

1. Click the Maps tab to enter the map view.

2. Select the vehicle on the map. On the lower-left corner of the map, icons representing the property categories are displayed.

3. On the lower-left corner of the map, a list of the available properties will be presented.

4. Click the

button.

Updates of estimated arrival time

The ETA property view displays the date and time of the latest trigger, the type of trigger, the ETA

(hh:mm), the distance to the destination, and the actual destination. The estimated arrival time is updated each time a new position – or trigger – is received.

It is possible for the driver to change the navigation destination using the navigation device in the vehicle.

If the destination is changed, the ETA properties view will display the new destination as well as the updated ETA for the vehicle.

If the driver cancels the navigation to the destination, if contact with the navigation device is lost or if the vehicle has reached the destination, ETA properties will no longer be updated.

Viewing the destination location

You may select the button to view the destination location on the map. When the button is pressed the map is centered on the destination point. The destination is marked with a .

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Integrated data views

The integrated data views allow you to view vehicle tracking data or driver activity data in the vehicle and driver properties view while working in the Maps view.

Integrated vehicle activity data view

To view vehicle activity data, a vehicle must be selected based on its last known position by selecting

Find on map in the resource view.

1. Select the Show detailed view button

in the vehicle properties panel. The extended vehicle properties, consisting of a list of vehicle activities and related details are displayed. You may need to use the scrollbar to see the entire list.

2. Select whether you want to view aggregated information or information based on trigger selection by first clicking the Select filter button in the Trigger column. Then select the Aggregated radio button or the Triggers radio button in the Select filter dialog.

In the aggregated view, only periods of Driving, periods of Stop, Login events, and Logout events are displayed in the vehicle properties panel. Periods and events are aggregated from the interval specified in the Historical Positions Settings dialog. For example, showing the aggregated periods from the last 100 tracking points might result in a list of 10 periods.

When the Triggers radio button is selected, only events that correspond to the current trigger selection are displayed in the vehicle properties panel.

3. Select a row in the list. The position(s) corresponding to the selected row are highlighted in the historical positions on the map and the map is panned to display the selected position(s), provided that the Historical positions button is selected.

4. Select the

or buttons to page through the historical positions.

Settings

You can select to show activities for the last number of hours, since midnight, for a specific time period, or the last number of positions by accessing Historical positions and changing the settings in the His-

torical Positions Settings dialog. Your selection will be used each time you log on.

Integrated driver data view

Driver activity information can be viewed while working in the map. To view the driver data in the map, you must first select a vehicle and open the driver properties view by clicking the Driver properties button

1. Click the

button in the driver properties view. The advanced driver properties view is displayed.

2. Select the type of reference. Selecting Since midnight will result in the display of driver data from the current day. Selecting Session will display information about the driver’s current driving session.

Total times are displayed to the left of each type of driver activity. The distribution of the activity during the driving session or day – depending on the reference – is displayed in a chart. You can hold your mouse pointer over the displayed activities to see additional information about the activity; including the

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System areas duration, start time and stop time . Use the scroll bar to move through the hours of the day. The current time is marked with a vertical red line.

Navigating to the Driver Activity view

You can navigate to the Driver Activity tab by clicking the Driver properties button inside the expanded driver properties panel. The driver selected in the properties panel is automatically selected when the

Driver Activity tab is opened.

Tracking overview

You can open the tracking overview by pressing the button. All fleet vehicles are displayed in a table, sorted by name, with the latest vehicle and driver activity data.

It is possible to sort each column in ascending or descending order by clicking on the column heading.

The desired sort order will be saved and reused at your next login.

The tracking overview filter enables you to filter the data in the table based on a selected filter type and search string.

Clicking on a single row is the equivalent of selecting a vehicle. The map is panned to the vehicle's position and the vehicle activity data is displayed in the properties view.

Use the Close button to close the tracking overview view.

Hide and show vehicles on map

It is possible to hide vehicle(s) on the map:

1. Right click on one or more selected vehicles in the resource view.

2. Select Hide vehicle(s) on map. The selected vehicles are no longer displayed on the map.

To show the hidden vehicle(s) on map:

1. Right click on one or more selected vehicles in the resource view.

2. Select Show vehicle(s) on map. The selected vehicles are displayed on the map.

Driver times prognosis

Vehicle tooltip

To get a quick view of the driver times prognosis, hold the mouse over a vehicle icon. If there are driver times available for the selected vehicle, they will be presented in the vehicle tooltip. If driver times are not available only default vehicle information will be shown.

Driver activity

This feature is not available in some markets.

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From the tab Driver Activity you can keep track of your drivers. You gain access to driving time, driver activities etc. You can set up intervals detailing when to get new information and view multiple drivers at the same time.

By listing the information you can see if the driver violates any European driving rules.

You have the option of viewing the information for the current driving session, last driving session, the current day, current week, last two weeks or month. When viewing the current driving session, last driving session and current day, you can also see the sum of the driving times for the current week and last two weeks.

It is possible to change the time resolution by clicking on icons. When a driver is selected in the Driver

Activity view, the advanced driver properties are displayed at the bottom of the window. Changing the time resolution also affects what is displayed in the advanced driver property box.

It is possible to summarize different activity time blocks in the advanced driver property box by either leftclick on one activity block or press Ctrl and right-click on several activity blocks.

The sum of the driver’s activities is displayed at the bottom in the driver properties view.

You may deselect the time blocks by pressing Ctrl and left-clicking. You can also turn off the summation by clicking on the driver in the Driver Activity view.

In the Driver properties box, you are able to step back and forward in time with preselected time intervals

(today, this week or this month).

The Driver properties box also contains information about driver times prognosis and historical infringements. Clicking on the infringement icon will automatically open the infringement management view filtered on the selected infringement type.

There is also a possibility to show/hide columns in the table view. To select which columns to show/hide, click on the Driver activity column settings icon

Listings

You can list according to the predefined listings or your own custom selections.

Current driving session

A ‘floating’ time period that is not based on calendar intervals, but on the logged driver activities analysis according to the EU driving rules legislation. It presents the information in a time period that depends on the individual driver’s activity analysis. Purpose of this choice is to follow up the current driver activities as they evolve while it happens. It gives the user a clear insight in the immediate availability of all the drivers.

Previous driving session

A "floating" time period that is not based on calendar intervals, but on the logged driver activities analysis according to the EU driving rules legislation. This time period lists the data for the second last know driving session for each driver. With this historical data it helps the user to predict longer term availability of the drivers.

Today

Displays the driver data for the current 24 hour period starting at 00.00 and ending at 23:59.

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System areas

This week

Displays the driver data in the current week. A week starts Monday 00.00 and ends Sunday 24.00.

Last two weeks

Displays the driver data within a two week interval (the week before current week and current week).

This month

Displays the driver data for the current month.

Custom definition

Displays the driver data within a period of time selected by the user.

Icons & symbols

Icon Description

Current driving session

Previous driving session

Today

This week

Last two weeks

This month

Custom definition

Export MDTP

Show Driver activity configuration status

Indication of warnings

Driving time

Driving this week

Driving last two weeks

Working time

Idle time

Summary of time elapsed

Resting time

Next possible infringement description

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System areas

Next possible infringement time

Next break/rest time

Include last activity in the MDTP export

It is possible to export driver data in the Driver activity tab with MDTP export. The receiving system,

Solid, only saves finished activities. However, the last activity is almost always unfinished, resulting in the last ongoing activity being discarded. The MDTP export adds an additional unfinished activity so that the last "real" activity will be recorded successfully.

WTD - Working Time Directive

This feature is not available in some markets.

The working time directive introduces limits on weekly working time, the amount of work that can be done at night, and the amount of work that can be done before taking a break.

The following rules are implemented in Dynafleet Online.

- A driver may not work more than an average of 48 hours per week in a period.

- A driver may not work more than 60 hours in a single week.

- A driver may not work more than 10 hours in any 24-hour period, if work is done at night. The limit may be changed in the working time regulations settings view.

- A driver needs at least 30 minutes of breaks if working between 6 and 9 hours in any 24-hour period.

- A driver needs at least 45 minutes of breaks if working more than 9 hours in any 24 hour period.

A break should be more than 15 minutes to count as a break.

A period may either be a rolling period, or a fixed period. The periods are configured in the working time regulations settings view.

The working time calculations are based on the driver activities with the possibility to override these activities with manually added activities.

The existing driver activities are: Driving, Working, Waiting, Resting and Not Logged In. Not Logged In is considered as Resting when calculating the weekly working times. Driving and Working are considered as Working. The activity Waiting is called Availability when modifying an activity.

Working Time Directive View

The working time directive view is accessed from the driver activity tab by selecting the crossed hammers icon, .

The header of the working time directive view looks slightly different depending on the period type setting.

A fleet with fixed periods has a view with the available periods in a drop down box. A fleet with a rolling period has a view where the length of the period is displayed in the header.

The drivers are added to the view by selecting the drivers in the resource view and pressing the icon.

Column Description

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System areas

Driver

Current vehicle

Current ing

Average

Remain-

The driver column shows the name of the driver.

This column shows the vehicle currently used by the driver.

The latest 24-hour column shows the amount of work performed today starting at 00:00.

The night work column shows the amount of work in the last 24-hour period calculated from current time, if work has been performed during the night period.

The current week column contains the number of working hours for the current week so far, starting at

Monday 00:00.

The average column shows the average working time in the period. The current week and any remaining weeks are not included in the calculations.

The remaining column shows the maximum allowed working hours per week for the remaining weeks in the period including the current week. The value is limited by the 48 hours average work per week rule and the 60 hours maximum work per week rule. Note that the hours worked in the current week are not included in the calculation.

If a rolling period is selected, the remaining column shows how many hours the driver may work this week starting at Monday 00:00. If a fixed period is selected, the column shows how many hours the driver may work on average per week starting at

Monday 00:00 this week until the end of the period.

The columns display ‘-‘ if the column is not applicable. They display 0 if no data is available.

The values in the columns are highlighted if a rule violation has been detected.

- The current week column is highlighted if the driver has worked more than 60 hours this week.

- The average column will be highlighted if the driver has worked more than 48 hours in average over the period not including the current or following weeks.

- The night work column will be highlighted if the driver has worked more than the allowed night work hours in the last 24 hours and night work has been performed in the last 24 hours.

- The latest 24 hours column will be highlighted if the driver has violated the rest & breaks rules today, i.e. after 00:00.

Refresh button

The refresh button will be enabled when new driver activities are available for the selected drivers regardless of the selected time interval.

Modify Activities

It's possible to modify the activities used for the calculations by adding activities and overriding existing activities. The modified activities only affect the working time directive view and reports. The activities

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System areas are modified by the modify activities dialogue accessed by the icon in the working time directive view.

The dialogue shows the activities for a single driver on a selected day. Selecting another driver from the driver drop down box updates the dialogue to show the new driver's activities. It's only possible to select drivers added to the working time directive view.

Change the day by selecting a date from the date picker in the activity list, or use the previous/next buttons. The activity list shows the activities for the selected day. Activities with start or end time outside the selected day may be shown if the activity spans the selected day.

Modify activities by selecting a start/end date and time as well as an activity type and press the save button. Select an existing activity to fill in the start/end date & time and the activity type. Select an activity while holding down the control key to fill in the end time only.

Note that it’s not possible to modify activities unless data has been downloaded and exists in the system with an end time later than the modified activity’s end time.

Restore Activities

The modified activities may be removed, thus restoring the downloaded driver activities. Press the

icon in the working time directive view to access the restore original data dialogue. The dialogue is similar to the modify activities dialogue and start/end date and time selection works the same way.

After the start and end times have been selected, press the restore button to restore activities for the selected period. Note that it’s possible to restore parts of a modified activity. This will result in an adjustment of the start or end time of the modified activity.

Data Priority

The activities used for working time regulation calculations are activities received from the driver card, and activities manually added via the modify activities dialogue.

Already entered manually modified activities may be overwritten by new data received. This happens if new activities are received from the driver card and the priority is higher, unless the activity type of the new data is not known or ’not logged in’.

The priorities for the different data sources are:

Data origin

Driver card data download

Manual driver data download from Driver activity view

Driver card data retrieved via Tracking

Priority

This means that it's a good idea to make sure that driver data has been downloaded. If not, a data download should be done using the smart card reader or the manual driver data download functionality from log data management before any modified activities are added.

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System areas

Driver time warnings

Infringement histogram

The infringement histogram view presents graphical infringement information for all drivers assigned to you. There are three infringement statuses: Acknowledged, Not acknowledged and Incoming. There are also different types of infringements, by holding the mouse over the bars you will see a description of the infringement type. You can also change the histogram time range by choosing one of the options in the toolbar. Clicking on the histogram bars will switch to the infringement management view filtered on the selected infringement type.

Infringement management

The infringement management view presents detailed infringement information with an option to acknowledge infringements and, at the same time, send a message to the driver / vehicle. There is an option to sort/group the result on different columns. You can acknowledge more than one infringement simultaneously.

Tachograph Download

Overview - Tachograph download status

In the overview, two pie charts show the current download statistics for: l

Tachograph memory data l

Driver card data

Dynamic legends are displayed next to the charts, and the charts are linked to the Tachograph memory

data and Driver card data tabs.

Tachograph memory chart

The chart shows the data download status for all vehicles with tachograph download enabled that are assigned to the logged in fleet user. The numbers in the charts show the number of applicable vehicles.

The red and orange parts of the chart are clickable. Clicking any of these parts opens the Tachograph

memory data view.

The legend descriptions are as follows: l

Green: Successful data download has been performed within the last 80 days.

Orange: Fewer than 10 days remain before a data download must be performed.

Red: More than 90 days have passed since the last successful data download was performed.

To view additional information, hover with the mouse over the chart. The additional information comprises an explanation that is similar to the legend information, and the number of applicable vehicles in numerical and relative value.

Driver card chart

The chart shows the data download status for all drivers that are assigned to the logged in fleet user. The numbers in the charts show the number of applicable drivers. The red and orange parts of the chart are

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System areas clickable. Click any of these parts to access the Driver card data tab.

The legend descriptions are as follows: l

Green: Successful data download has been performed within the last 18 days.

Orange: Fewer than 10 days remain before a data download must be performed.

Red: More than 28 days have passed since the last successful download was performed.

Driver card data

This feature is not available for some markets.

The Driver card data view displays current data download status for drivers that are assigned to the logged in fleet user. In this view, the fleet user can download, save, and export driver card data. Pre-

viously downloaded data is stored in the File archive .

To open the Driver card data view, click the Tachograph Download tab and then click the Driver card data tab . Select one or several drivers in the resource navigator and add them to the Driver card data view by either dragging and dropping or by clicking the add button .

The Driver card data view consists of the following columns: l

Driver name: The name of the driver in the portal.

Download status: Displays the download status, a Download button if downloading is permitted, and an information icon when applicable.

Latest day with complete data: Displays a timestamp for the latest download with an information icon that contains information and a link to the downloaded file.

Download attempts: Displays the number of download attempts and an information icon.

The refresh button can be clicked to view new downloads or status changes for the selected drivers.

A Download button is not visible while a download is ongoing or if the download prerequisites are not fulfilled.

Driver card data that has been uploaded by the driver in the vehicle is also displayed here. To be able to

perform driver data upload, the Driver data upload functionality must have been activated for the fleet and

for the vehicle by the fleet administrator.

Downloading driver card data

Driver card data can be downloaded in two different ways: l

By scheduled download. This is performed by the fleet administrator.

By clicking a Download button.

All data in the driver card is downloaded. It can take a little while before it is possible to view how the download is proceeding. Click the refresh button to view any changes. Downloaded data is stored for a maximum of two years after the download date (unless deleted by the fleet user). After two years the data is deleted automatically. This also applies to exported data.

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Download prerequisites

Before a download can start, the following prerequisites must be fulfilled: l

A company card is assigned to the vehicle.

The company card is online.

The company card is ready/available (not busy).

The vehicle ignition is on.

The driver has a digital tacho card ID that is set in the portal.

The driver is logged in digitally (not using PIN or Driver ID) l

Driver Data Download is enabled in the vehicle.

The vehicle is not currently used for another download.

Saving an existing driver card data file

Already downloaded driver card data files can be opened or saved. Hover with your mouse over the information icon in the Latest day with complete data column and click on the file name.

Exporting driver card data files

See the Export a file section in File archive

for information about how to export driver card data files.

Tachograph memory data

This feature is not available for some markets.

The Tachograph memory data view displays current data download status for vehicles with tachograph download enabled that are assigned to the logged in fleet user. In this view, the fleet user can download,

save, and export tachograph memory data. Previously downloaded data is stored in the File archive

To open the Tachograph memory data view, click the Tachograph Download tab and then click the Tacho-

graph memory data tab . Select one or several vehicles in the resource navigator and add them to the

Tachograph memory data view by either dragging and dropping or by clicking the add button .

The Tachograph memory data view consists of the following columns: l

Vehicle name: The name of the vehicle in the portal.

Download status: Displays the download status, a Download button if downloading is permitted, and an information icon when applicable.

Latest day with complete data: Displays a timestamp for the latest download with an information icon that contains information and a link to the downloaded file.

Download attempts: Displays the number of download attempts and an information icon.

The refresh button can be clicked to view new downloads or status changes for the selected vehicles.

A Download button is not visible while a download is ongoing or if the download prerequisites are not fulfilled.

Downloading tachograph memory data

Tachograph memory data can be downloaded in two different ways:

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System areas l

By scheduled download. This is performed by the fleet administrator.

By clicking a Download button.

All tachograph memory data is downloaded. It can take a little while before it is possible to view how the download is proceeding. Click the refresh button to view any changes. Downloaded data is stored for a maximum of two years after the download date (unless deleted by the fleet user). After two years the data is deleted automatically. This also applies to exported data.

Download prerequisites

Before a download can start, the following prerequisites must be fulfilled: l

A company card is assigned to vehicle l

The company card is online l

The company card is ready/available (not busy) l

Tachograph download is enabled for the vehicle.

The vehicle ignition is on.

The vehicle is not currently used for another download.

Saving an existing tachograph memory data file

Already downloaded tachograph memory data files can be saved to local disk. Hover with the mouse over the information icon in the Latest day with complete data column and click on the file name.

Exporting tachograph memory data files

See the Export a file section in File archive

for information about how to export tachograph memory data files.

Speed data

This feature is not available for some markets.

The Speed dataview displays current data download status for vehicles that are assigned to the logged in fleet user. In this view, the fleet user can download, save, and export speed data. Previously downloaded

data is stored in the File archive

Note: An extra fee is connected to downloading speed files.

To open the Speed data view, click the Tachograph Download tab and then click the Speed data tab .

Select one or several vehicles in the resource navigator and add them to the Speed data view by either dragging and dropping or by clicking the add button .

The Speed data view consists of the following columns: l

Vehicle name: The name of the vehicle in the portal.

Download status: Displays the download status, a Download button if downloading is permitted, and an information icon when applicable.

Latest day with complete data: Displays a timestamp for the latest download with an information icon that contains information and a link to the downloaded file.

Download attempts: Displays the number of download attempts and an information icon.

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System areas

The refresh button can be clicked to view new downloads or status changes for the selected vehicles.

A Download button is not visible while a download is ongoing or if the download prerequisites are not fulfilled.

Downloading speed data

To download speed data, click a Download button.

24 hours of vehicle speed data is downloaded. It can take a little while before it is possible to view how the download is proceeding. Click the refresh button to view any changes. Downloaded data is stored for a maximum of two years after the download date (unless deleted by the fleet user). After two years the data is deleted automatically. This also applies to exported data.

Download prerequisites

Before a download can start, the following prerequisites must be fulfilled: l

A company card is assigned to vehicle.

The company card is online.

The company card is ready/available (not busy).

The vehicle ignition is on.

The vehicle is not currently used for another download.

Saving an existing speed data file

Already downloaded speed data files can be saved to local disk. Hover with the mouse over the information icon in the Latest day with complete data column and click on the file name.

Exporting speed data files

See the Export a file section in File archive

for information about how to export speed data files.

File archive

The file archive displays all driver card data, tachograph memory data, and speed data downloads that have been performed for the fleet. The downloaded files can be exported for external use.

The fleet user decides what type of files to view by selecting one of the following radio buttons: l

Tachograph memory data l

Driver card data l

Speed data

A text field search can be used to find files based on vehicle, driver, and file name. A time period can also be selected by using the time pickers to show files based on download date. Furthermore, the file archive can be sorted by clicking on each of the table column headings.

File archive columns

The file archive consists of the following columns:

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System areas l

Check box: Indicates if the file is selected or not.

Vehicle name/Driver name: The name of the vehicle or driver in the portal.

Download date: Date and time for the download.

File name: The name of the file.

Period: The data in the file spans over this time period.

Exported: Indicates if the file has been exported or not.

To view any new downloads or status changes for the selected vehicles or drivers, click the refresh button .

Exporting files from the file archive

To export files from the file archive, do the following as a fleet user:

1. Select one or several downloaded files by using the checkboxes in the first table column. The number of selected files is displayed under the Export Selected Files button.

2. Select the file format by using the combo-box that is located above the Export Selected Files button. The applicable file formats are EU, French, and Spanish.

3. Click the Export Selected Files button.

Company cards

This feature is not available for some markets.

In this view, the fleet user can see information about the fleet’s company cards, and if the company cards are online or offline. To navigate to the company card information, click the Tachograph Download tab and then click the Company cards tab . Information about the cards and their statuses – online or offline - is now displayed.

In order to perform a remote download from a vehicle, the company card must first be online. To ensure that the company card is online, the fleet administrator launches the card reader application, and inserts the company card in a connected card reader. To allow any scheduled downloads to occur automatically, the required company cards must be online. If a scheduled download is about to occur but the required company cards cannot be accessed, the download does not start until the company cards are reinserted in the card reader.

The card reader application is available as both a Java web start application and as a stand-alone Windows application (Windows service). The stand-alone Windows application is installed locally on the computer and it allows use of the company card without launching the card reader application from the browser at every log in. Both applications rely on Java, and may require a Java update in order to work.

The card reader is independent of the Dynafleet user application. This means that once the card reader has been started, the Dynafleet web page can be closed.

Launching the card reader application and making the company card available online

To launch the card reader application (Java web start) and make the company card available online, do the following as a fleet user:

1. Click the Launch Card reader application button

. The card reader application now starts.

2. Insert the company card in the card reader and make sure that it is displayed in the card reader application. The company card is now online and can be used for downloading data from all its assigned vehicles.

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System areas

To install the stand-alone card reader application (Windows service) and make the company card available online, do the following as a fleet user:

1. Click the Download and install the Card reader application button

2. If the installer does not start automatically after it has been downloaded, double-click on the file in the download directory.

3. Follow the installation wizard to complete the installation and reboot Windows. Java version 1.6 is required to install the stand-alone card reader application.

4. After reboot, wait until the card reader application icon has appeared in the Windows system tray.

5. Insert the company card in the card reader and open the stand-alone card reader application from the

Windows system tray. Make sure that the card appears as connected in the card reader application.

The company card is now online and can be used for downloading data from all its assigned vehicles.

File name formats

There are three different file name formats: French, Spanish and EU. The default selection depends on the location of the customer, e.g. if the customer is located in France the user will get the French format by default. All dates and times in the file names are GMT.

Driver data

C_<YYYYMMDD>_<HH24MM>_<First letter of forename>_<Last name, maximum 35 characters>_

<Digital tacho card id>.DDD

The first letter of the forename and the last name are "translated" to a character set supported by the zip format.

French

<Three letter country code, padded with underscore><Digital tacho card id, 14 characters><YYMMDDHH24MM>.C1B

Spanish

C_<Digital tacho card id>_<Three letter country code>_<YYYYMMDD>_<HH24MM>.TGD

Vehicle data

M_<YYYYMMDD>_<HH24MM>_<Vehicle registration number>_<VIN>_<Digital tacho card id>.DDD

French

<Three letter country code, padded with underscore><Vehicle registration number, 13 characters padded with underscore><YYMMDDHH24MM>.V1B

Spanish

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System areas

V_<Vehicle registration number>_<Three letter country code>_<YYYYMMDD>_<HH24MM>.TGD

Orders

Viewing order information

Orders provide instructions and information about tasks that must be completed by the driver. Orders are created using the application programming interface. When an order has been created, its status and the details of the task can be viewed on the Orders tab.

Viewing orders on the resource navigator

You have access to viewing orders in the resource navigator. The orders are grouped by Transport customers. The transport customers that you have access to are displayed in the resource navigator.

1. Click the

button to view the order list.

2. Orders, if available, are listed under the transport customer by order number.

Selecting orders from the resource navigator

You may select orders from the resource navigator and add them to the order view with the arrow button.

You may select and display up to ten (10) orders at a time.

You can remove orders from the order view individually by selecting the order and clicking the arrow.

You can remove all displayed orders from the order view by clicking the button.

Viewing order details

The orders you have selected are available in the orders view. For each order, the following information is displayed.

Order number – Hold your mouse over the order number to display a tooltip with the assigned user's last and first name and assigned vehicle's name.

Customer reference – Hold your mouse over the customer reference number to display a tooltip with the customer information (name, open hours, phone number, fax number, email, contact name, additional info).

Order status – Displays the current order status.

Activity type – Displays the current order item. If there is no ongoing activity, the last completed order item is displayed.

Task status – Displays the current or previous order item status.

Date-time – Displays the date/time when the current task status was set.

Destination – An icon provides a link to find the destination on the map if a destination is associated with the order item. Hold your mouse over the find in map icon to display a tooltip with the POI description and the distance, as the crow flies, from the current vehicle location.

Current vehicle location – Displays a link to find the vehicle on the map if a vehicle is assigned and the order is ongoing. Hold your mouse over the find on map icon to display a tooltip containing the vehicle name, the date and time that the position was generated and the address – or road– where the vehicle was located at the time the position was generated.

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System areas

Ongoing orders are highlighted in yellow while completed orders are highlighted in green.

You can expand the order details by clicking on next to a specific order. The order details consist of the following information about the order: l

Date from l

Date to l

Activity type l

Task status l

Date/time – Displays the time that the task was finished, if completed, or last update if the task is ongoing. No date is displayed if the task is not started.

Destination

The details about the form attached to the order are also displayed in the expanded information.

Sorting the order view

Click next to the headings to sort the order information. You may sort by any one of the following columns: l

Order number l

Customer reference l

Order status l

Date/time for task

Refreshing the order view

It is not necessary to manually refresh the order tab. The order tab is refreshed automatically when new data is available.

Administration

If you are logged on to the system as an administrator, you gain access to the administrative features as adding new vehicles and assigning drivers to users among other functions.

Administration features

Area

Users

Drivers

Vehicles

Card settings

Summary

You start by setting up users. You can create, modify and delete users. It is also here you assign drivers and vehicles to different users.

Create and manage drivers in your fleet.

Create and set up preferences for you vehicles.

Create and manage vehicle and driver cards.

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System areas

Configure DTM and Driver activity details

Due to driving regulations a driver needs to take brakes on regular basis. By setting up DTM alarms, DTM

warnings and Waiting/working alarm minutes, you can monitor if a driver needs a break from the driving period. It is also possible to configure whether it should be possible to enter Driver activity detailsin the vehicle. This setup can be found in the administration view.

You can only set up DTM alerts for vehicles equipped with a Dynafleetunit.

1. Click the Administration tab

2. Click the settings button,

, for Configure DTM.

3. A list with all vehicles in the current fleet and their configuration will be shown.

4. Select the vehicles to change and click the configure button.

5. A popup window with several choices is shown.

6. Make your selections for DTM Alarms, DTM Warnings and Driver activity details by checking/unchecking the boxes. Select the number of minutes (or select Off) for Waiting/working alarm.

7. Click Send. The settings will be sent to the selected vehicles.

Creating drivers

The purpose of this function is for you as an administrator to be able to add new drivers in the system.

You set up information about the drivers. The drivers can afterwards be modified or deleted.

After you created a driver you need to assign the driver to a user.

1. Click the Administration tab to enter the administration view.

2. Click

to create a new driver.

3. Enter the information regarding the driver and click finish.

You have the possibility to quit the process at any time by clicking Cancel and no data will be stored in the system.

After creating a driver you have to assign the driver to a user.

Creating users

Adding users

1. Click Administration tab to enter the administration view.

2. Click

to start adding new users.

3. Enter the correct information for the user.

4. Select the type of user that you want to create.

5. Click Save.

When adding transport buyer users, you must select at least one of two options: l

With assigned vehicles – restricts access to the vehicles that are assigned to the user during the given timeframe.

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System areas l

Selected customer – restricts access to the orders attached to the selected customer. Only one customer may be selected.

Copy user settings

It is possible to copy user settings from an existing user to a new user. Select an existing user from the

Copy user settings from combo-box and select Copy.

The following settings are copied: l

Assigned vehicles and drivers l

Language l

Measurement system

Message forwarding options l

User description l

User role

User roles

In Dynafleet there are four (4) different roles an administrator can create when setting up a new user.

Fleet administrator

A Fleet administrator works with users, vehicles and drivers. It is the administrator that creates new object to work with.

An administrator works with the following tasks: l

User management.

Card management.

Setting up drivers and vehicles.

Administrating news.

Fleet user

A fleet user works with drivers and vehicles assigned to for that specific user.

A fleet user works with the following tasks: l

Creating reports.

Setting up DTM-alerts.

Tracking vehicles on maps.

Communicating with dispatchers and vehicles.

API user

An API user has access to the fleet information via an application programming interface. The API user may only be created if the API feature is enabled for the fleet.

Transport buyer user

The transport buyer is usually a customer who has retained the services of one or more vehicles belonging to a fleet. The transport buyer user has temporary access to a limited part of the portal features in order to view vehicles on the map and order information. In order to create a transport buyer user, the

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System areas transport buyer profile must be enabled on the fleet. The fleet must also have the API feature enabled in order for transport buyer customers to be created.

Assigning drivers and vehicles to a user

A user may work with multiple drivers and vehicles. You must first assign them to the user. There are three different ways to assign drivers and vehicles: l

Right-click on a user and select Assign in the context menu. Add drivers and vehicles, select Save to save the assignments. l

Click the Administration tab and click to edit in section Driver and vehicle assignments.

Add drivers and vehicles and click Save to save the assignments. l

Click the Administration tab to enter the administration view. Click to edit existing users.

Select a user from the Resource view and click click Save to save the assignments.

. Select the object(s) you want to assign and

Assigning vehicles to transport users

If the transport buyer profile is enabled on the fleet, and if a transport buyer user exists, you may assign vehicles to the user. A transport buyer user has limited access to the assigned vehicles. You may not assign drivers to a transport buyer user.

Once you have selected the vehicles that the transport buyer may have access to, you must select the timeframe for when the vehicle information shall be available to the user. You can assign the same time frame to multiple vehicles or set individual timeframe's for each vehicle. The timeframe may contain both past and future dates.

There are three different ways to assign drivers and vehicles: l

Right-click on a user and select Assign in the context menu. l

Select the vehicle(s) and press Change Date to select a date from the calendar. This date represents the last date that the vehicle's data will be visible to the user. Click Ok to save and close the calendar. l

Click Save.

Click the Administration tab and click to edit in section Driver and vehicle assignments.

Select vehicles, l

Press Change Date to select a date from the calendar. This date represents the last date that the vehicle's data will be visible to the user. Click Ok to save and close the calendar.

Click Save.

Click the Administration tab and click to edit existing users. Select a user from the Resource

view and click . l

Click Save.

If necessary, you can use the button to remove vehicles from the Assigned Vehicles list. Vehicles that are removed from the Assigned Vehicles list will not be available to the transport buyer user.

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System areas

De-assigning drivers and vehicles from users

If drivers quit or if you for any other reason need to remove drivers from users you can de-assign the drivers.

1. Click the Administration tab to enter the administration view.

2. Click

to edit a user.

3. Select a user from the drop-down list and click

4. Select an object from the list and click

5. Click Save to update the system.

Creating vehicles

As an administrator it is possible to create new and change existing vehicles by using the Vehicle registration functionality. All details about the vehicle and the Dynafleet unit are registered when creating the vehicle.

Create a new vehicle by following these steps:

Step 1

1. Click the Administration tab to enter the administration view.

2. Click

to start adding a new vehicle in the system.

3. Enter the correct information for the displayname and VIN.

4. Click next.

The system will try to download information about the vehicle from a central database. If the information was successfully found, this will be presented in step 2. Otherwise an error message will be displayed and the vehicle can't be created.

Step 2

Review the downloaded information and fill in the required fields, vehicle phone number and e-mail alias.

The remaining fields are optional but should be filled in when possible.

The vehicle profile field determines how the driver scores are calculated in the mobile application.

Step 3

1. Enter information for the vehicle settings. You can use the default values, modify them or choose a

template. See Vehicle settings

. It is possible to copy service settings from another vehicle.

2. Click next.

Step 4

At this stage you need to read and accept the license agreement. The license agreement gives information regarding pricing and user agreements.

You can quit the registration at any time by clicking cancel. The information will not be saved.

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Initial setup

The Initial setup function is used to set up communications with the device. When clicking view, a page is shown with the selected vehicles and their current send statuses for the initial setup. Select the vehicles that need an initial setup and click send. A message is sent to the device with instructions on which phone numbers and addresses to use. Click on refreshto update the view.

Manage services

This works in the same way as the initial setup but is used for managing services. The actual services that are sent to each vehicle depends on which service package the vehicle has. This is needed to prepare the vehicle's unit for the different functions in Dynafleet Online.

Vehicle settings

Field headings

Keyboard type: The keyboard language layout.

Default language: The language that will be used when no driver is logged in.

Settings for vehicles with FMS interface or Datamax

Upper speed limit (km/h): Upper speed limit (km/h).

Settings for vehicles with FMS interface (not applicable for Volvos with Datamax)

Lower economy limit (rpm): Lower limit (revs/min) for economy driving.

Upper economy limit (rpm): Upper limit (revs/min) for economy driving.

Upper engine load limit (%): Limit for engine load (with regard to the torque) in percent.

Upper engine limit (rpm): Limit (revs/min) for engine over-rev.

Advanced settings

LCD contrast (%): The contrast of the LCD display.

LCD backlight (%): The intensity of the LCD display backlight.

Standby time (min): Maximum time for idling. Applicable only if acoustic warning is used.

Number of cached drivers: The number of drivers that the Dynafleet unit remembers without asking

Dynafleet Online.

Auto logout timeout (min): The number of minutes of inactivity before the driver is automatically logged

out.

Clean out timeout (days): The number of days an inactive driver is kept (cached) in the system.

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System areas

Use GPS filter: When selected GPS positions are filtered. Sometimes the GPS system can receive erroneous listings. By checking this box the system filters these coordinates.

Digital tachograph driving logging: There are two different tachograph driving logging algorithms: Any

driving (devices until 2011) and Longest activity (devices from 2011). The combo box is greyed out for vehicles without a tachograph.

Cargo door sensor selection enabled: When selected, the Cargo door will trigger event log messages if the cargo door is open.

Using vehicle settings templates

There is an option of using a template when creating vehicle settings. There are several templates to choose from when creating new settings.

Do the following to select a template:

1. Select a template from the list.

2. Change any values that need to be changed.

3. Click next or submit.

Creating and modifying vehicle settings templates

To create, modify or delete a vehicle settings template, navigate to the create vehicle settings page or the modify vehicle settings page. Note that it is not possible to modify or delete system templates (common for all fleets in Dynafleet Online). System templates are created by Volvo.

Create

1. Click on the create button to add a new vehicle settings template to your fleet. A new window will be shown with the values from the previous page prefilled.

2. Fill in the desired values and click save.

Modify

1. Select an existing fleet template.

2. Click on the modify button

. A new window will be shown with the values from the previous page prefilled.

3. Make the desired changes and click save.

Delete

1. Select an existing fleet template.

2. Click on the delete button

. A confirmation popup will be shown asking if this template should be deleted.

3. Click OK. The template will be permanently deleted.

Deleting drivers

If you are logged in as an administrator you have the possibility to delete a driver or group of drivers.

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1. Click the Administration tab to enter the administration view.

2. Click

to delete drivers.

3. Select a driver or group of drivers you want to delete and click

4. Click Yes to confirm the deletion, otherwise No.

Deleting users

User information or users may get out of date or you may want to delete a user for some other reason.

1. Click the Administration tab to enter the administration view.

2. Click

to delete a user.

3. Select the user you want to delete.

4. Click

to delete the user.

5. Click Yes to confirm the deletion otherwise click No.

Deleting vehicles

If you are logged on as an administrator you have the option to delete an existing vehicle in the system.

The deleted vehicle will remain in the system and be marked with "deleted". You can delete vehicles from

Volvo or another make.

1. Click the Administration tab to enter the administration view.

2. Click

3. To delete the vehicle, select the vehicle from the list and click

4. Press Yes to confirm the deletion.

The vehicle will remain in the system making it possible to generate reports and viewing historical data.

You can quit the process at any time by clicking Cancel, leaving the vehicle unchanged.

Forms

Forms are used to handle the basic structure of the content in messages or order tasks sent through the

Dynafleet Online API. Forms are created in the editor and then distributed to the vehicle’s unit. There are two different kinds of forms, Message forms and Order task forms. Message forms are the base for form message handling between office and the vehicle and its purpose is to allow a structured way of sending information. Order forms are used when working with orders from an integrated system. An order form can be used to handle information about a specific task in an order.

This functionality is only available to administrators on fleets using the Integration Package (API-enabled fleets)

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The Forms editor

In the forms editor you can create, modify and delete forms.

Select the forms you would like to modify or delete from the Fleet forms list and click on the modifyor

delete button. NB: you cannot delete or modify forms that have been downloaded to vehicles.

Form type

By pressing the new button the New form view is opened.

Give your new form an appropriate name and select between the form types Message and Order task.

Once selected, the form type cannot be changed. You also have to select whether the new form is a

Regularor an Extended form.

Each form type is limited in size. The size differs depending on whether you have selected an Order task or Message form type and if it is an Extended or a Regular form.

The Form size is the total length of all the form’s Field Names.

The Message size is the maximum length of the form’s message content.

Form field

Each form type consists of one or several fields that can be added, modified or deleted.

Press the add button to add a new field to your form. A pop-up window named Add field opens.

Enter the field’s name and the maximum length of the content. Under Max you can see the size limitation of the Name / Length parameters. NB: A number of characters are used as overhead for each field.

Set whether the content in this field is optional, mandatory or read only for both Mobile and Office. Note that Mobile and Office cannot be read-only at the same time.

Don’t forget to save your entries.

Distributed forms

In this view you check and distribute the forms you have created to your fleet’s vehicles.

Start with adding vehicles from the resource navigator to the Add/select vehicle list. Select the vehicles you would like to work with from the list and press the view button. These vehicles will appear in the

Forms in vehicles view.

All available forms are present in the Fleet forms list.

Use the button to add the forms you have selected from the Fleet forms list to your vehicles. The

Send status will be set to Not sent.

The button will remove forms from your vehicles.

NB. No forms will be added or removed from the vehicle until you have pressed the send button. The send status will be updated when you press the viewbutton.

The select all button will select all forms in the Forms in vehicleslist. This can be used to remove all forms from your vehicles if a major update is needed.

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Remove all forms

To remove all forms from the selected vehicle(s), click one of the buttons; remove all message forms or

remove all order item forms. To view the send status of this request, click on the view send status button.

The send status view is split into two sections, one for each form type (message or order item).

Measurement systems

In order to view data in units they are familiar with, users can select their preferred measurement system.

There are four systems to choose from:

Imperial

Standard imperial measurements (imperial gallons, miles etc).

Speed

Distance

mph miles

Consumption

mpg (miles per imperial gallon)

Volumetric flow

imperial gallons/hour

Volume

Weight

imperial gallons lbs (imperial pounds)

Metric

Standard metric measurements (km, litre etc).

Speed

Distance

km/h km

Consumption

lit/100 km

Volumetric flow

lit/h

Volume

Weight

litres kg

Metric (BRA)

This is a special version of the metric system primarily used on the Brazilian market. The only difference from the regular metric system is fuel consumption, which is shown as kilometres/litre.

Speed

km/h

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System areas

Distance

Consumption

km km/lit

Volumetric flow

lit/h

Volume

litres

Weight

Metric (PER)

This is a special version of the metric system primarily used on the Peruvian market. The only difference from the regular metric system is that US gallons are used for volume. This also affects fuel consumption and volumetric flow.

Speed

Distance

km/h km

Consumption

km/US gallon

Volumetric flow

US gallons/h

Volume

Weight

US gallons kg

Modifying drivers

When a fleet administrator adds and selects a driver in the View driver view, information about the driver is presented in the following sections: l

Personal information l

Authentication l

Driver settings l

Optional information l

Job related l

Additional driver information

Authentication

When a driver is logged in to the vehicle, Dynafleet Online can monitor individual driver information and keep track of which driver is currently using which vehicle. Consequently, Dynafleet Online can present driver time regulations, and log vehicle and driver specific data.

A driver can log in to the vehicle by using: l

PIN code

In vehicles equipped with a Driver Tool or a Driver Service Platform and keyboard, the driver logs in using their analogue tacho id and analogue tacho pin code. This requires that the fleet administrator has entered the PIN code in the Modify driver view in Dynafleet Online.

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System areas l

Digital tachograph

The fleet administrator must enter the digital tacho card id belonging to the driver in the Modify driver view to enable Dynafleet Online to present information about the driver. If the card id is entered in the Modify driver view, the driver is logged in to Dynafleet Online automatically when inserting the digital tachograph card into the tachograph.

Driver ID (USB stick with driver ID file)

The fleet administrator downloads the .did (driver ID) file, containing the driver data, to a USB stick by clicking the download button in the View driver view. After the file is downloaded, the USB stick is handed to the driver and the driver inserts the USB stick in the USB cable connector that is mounted on the vehicle dashboard. The USB cable is not standard in the vehicle and must first be retrofitted in a workshop.

Note: The USB stick must, prior to file download, be formatted in the FAT32 file system and not contain any other information. Furthermore, the .did file must be placed in the top directory (root folder) of the USB stick.

Modifying driver information

To modify driver information, do the following as a fleet administrator:

1. Click the Administration tab to enter the Administration view.

2. Click the Modify driver button

to enter the View driver view.

3. Select a driver from the list, click the Add driver to selection button

, and click the Modify driver button .

4. Enter the new or modified information about the driver in the Modify driver view.

5. Click Save to save the new or updated information.

To quit the process at any time, click Cancel. No information is changed in the system.

Downloading the driver ID file to USB

To download the driver ID file to the USB stick, do the following as a fleet administrator:

1. Click the Administration tab to enter the Administration view.

2. Click the Modify driver button

to enter the View driver view.

3. Select a driver from the list and click the Add driver to selection button

4. Make sure that the USB stick is empty and formatted in the FAT32 file system.

5. Click the download button

in the Authentication section in the View driver view.

6. Save the file to the top directory (root folder) on the USB stick.

Note: If more than one driver file is present on the USB stick, the first one in alphabetical order is always used.

Modifying users

As an administrator you have the possibility to modify information regarding a certain user.

1. Click the Administration tab to enter the administration view.

2. Click

to modify user information.

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3. Select a user to modify and click

4. Enter the new information and click Save.

Copy user settings

It is possible to copy user settings from an existing user. Select an existing user from the Copy user set-

tings from combo-box and select Copy.

The following settings are copied: l

Assigned vehicles and drivers l

Language l

Measurement system

Message forwarding options l

User description l

User role

Modifying vehicles

It is possible to modify information regarding previously entered vehicles. This functionality is found under the Administration tab.

1. Click the Administration tab to enter the administration view.

2. Click

3. Select the vehicle to modify from the resource view and click

4. Select the vehicle in the list and click the Modify vehicle button

5. Modify the information and click next. Caution: If you modify the onboard device id (not always possible), historical data about the vehicle might be lost. Changing the vehicle profile may result in different driver scores in the mobile application.

6. At this stage you need to read and accept the licence agreement. The licence agreement gives information regarding pricing and user agreements. Click finish to save your changes.

You can quit the changing process at any time by clicking cancel and no changes will be stored in the system.

Manage pause

The Manage pause view provides you with the possibility to pause and activate vehicles. If a vehicle is not making use of its subscribed services, it can be paused to preserve the remaining time for prepaid service subscriptions or to put monthly service subscriptions on hold. To open the manage pause view, select one or more vehicles from the resource view and click . Then select the vehicles in the list and click the Manage pause button .

Pausing a vehicle with a monthly subscription adds a one-time cost. The cost equals a one month service fee and is invoiced to the vehicle. Pausing a vehicle with prepaid subscriptions reduces the prepaid period with one month.

Note! To preserve the prepaid time for a vehicle with prepaid subscriptions, the pause period must exceed 60 days.

A vehicle:

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System areas l can start a pause period at most 2 times per 365-day period. l can remain in a paused state at most 6 months at a time.

l can be activated at any time.

l is automatically activated at the end of its pause period.

l with less than 3 months of prepaid subscription time remaining cannot be paused.

The following table describes the different columns in the Manage pause view.

Column

Vehicle name

Status

Last paused by

Last pause period

Pauses remaining

Services

Description

Displays the name of the vehicle that the subscription applies to.

Highlights the vehicle status. The status is either Active or Paused. Active means that the services are in use, while Paused means that the services are currently not used by the vehicle. When a vehicle is paused, it is not possible to communicate with the vehicle and the vehicle cannot communicate with Dynafleet

Online.

Displays the name of the user that performed the latest pause. If a vehicle is paused by a

Volvo representative or because of an expired prepaid subscription, Volvo Trucks is displayed.

Displays the start and end dates for the current or previous pause period.

Lists the remaining number of times the vehicle can be paused. A vehicle can start a pause period at most 2 times per 365-day period.

Lists the services that the vehicle subscribes to.

Pausing vehicles

To pause vehicles, do the following:

1. Select the checkboxes for the vehicles that you want to pause.

2. Select the Pause until and including radio button and click the calendar icon

to open the calendar.

3. Select a date in the calendar and click the Submit button.

Activating vehicles

To activate vehicles, do the following:

1. Select the checkboxes for the vehicles that you want to activate.

2. Select the Activate radio button.

3. Click the Submit button.

Refresh data from VDA

This function contacts a central database to see if any information about the selected vehicle has changed. If any changes are found, the vehicle information is updated automatically. A window will be shown with the result of the update.

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Initial setup

Manage services

This works in the same way as the initial setup but is used for managing services. The actual services sent to each vehicle depends on which service package the vehicle has. This is needed to prepare the vehicle unit for the different functions in Dynafleet Online.

Tracking patterns

In order to get a trail of the vehicles on the map, the vehicles must have a tracking pattern assigned to them. This is done in the Tracking setup view that is accessible on the administration tab. Click the icon to show a list of all vehicles supporting tracking patterns.

Tracking pattern type

Disabled

Distance & time

Tracking

Driver activity

Tracking & Driver activity

Temperature

Tracking by time

Description

Disable tracking pattern for the selected vehicles.

Tracking Message triggered by odometer, time with movement, start and stop, fuel level change, AdBlue level change, AdBlue low level, high exhaust emissions.

Tracking Message triggered by driver login and logout, fuel level change, AdBlue level change, AdBlue low level, high exhaust emissions.

Tracking Message triggered by odometer, time with movement, start and stop, driver login and logout, fuel level change, AdBlue level change, AdBlue low level, high exhaust emissions.

Tracking Message triggered by driver login and logout, driver activity change, fuel level change, AdBlue level change, AdBlue low level, high exhaust emissions.

Tracking Message triggered by odometer, time with movement, start and stop, driver login and logout, driver activity change, fuel level change, AdBlue level change, AdBlue low level, high exhaust emissions.

Tracking Message triggered by time, start and stop, driver login and logout.

Field descriptions

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There are several fields to enter data into. For some of the pattern types, all are visible (Distance & time,

Tracking, Tracking & Driver activity, Temperature), but for the others, some fields are hidden depending on the triggers.

Field

Odometer

Time

Start trigger

Stop trigger

Start date/time

Stop date/time

Description

Whenever the vehicle has travelled this distance, odometer will trigger.

Whenever this time has passed while driving, time with movement will trigger.

This is the minimal speed necessary to trigger start.

This is the amount of time needed standing still to trigger stop.

The date when this tracking pattern should be activated.

The date when this tracking pattern should be deactivated.

Please note that the combination 10 km for Odometer and 10 minutes for Time is not allowed since that would produce too much data.

Working Time Regulations Settings

The working time regulations settings view can be reached by selecting the working time regulations settings on the fleet administration page. Only fleet administrators may view this page.

The working time regulations settings enable the administrator to

- Select rolling or fixed periods.

- Define the length of rolling periods if rolling period type is selected.

- Define fixed periods if fixed period type is selected.

- Change night time.

- Change maximum allowed working hours in a 24 hour period when working nighttime.

The settings are common for all drivers in a fleet.

Important! Note that the time zone setting of the fleet have impact on the calculations; calculations of data on week resolution, rest and breaks violations, and nightly working time violations are not re-calculated on old data after changing the time zone setting.

The rolling period length can be set between 17 and 52 weeks.

It’s possible to create fixed periods when the fixed radio button is selected. A descriptive name for the period, the start date, and the end date must be selected and then added to the list of fixed periods by pressing the add button. A fixed period always starts and ends on a Monday 00:00, so it’s only possible to select Mondays in the date pickers. Fixed periods may not overlap in time. Note that changes to the fixed periods are not saved until the save button is clicked.

Address books

Public address books

Public address books are used to share lists of contacts between vehicles. This can e.g. be useful for vehicles that drive the same routes. The public address books are created in the administration view and

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System areas cannot be modified in the vehicles. An address book may contain up to 300 contacts. Each contact has a name, and at least one of the following entries: mobile phone number, other phone number or e-mail address. A public address book entry cannot be modified by the drivers.

If a public address book is modified, the system asks whether the modified address book shall be resent automatically in case it was already sent to at least one vehicle.

Distributing public address books

Enter the Public address book distribution page via the administration page. Select the vehicles to which you'd like to send an address book, select the address book in the drop-down list and click the send button. If an address book has been changed since the distribution to a vehicle, the Needs synchronization column says Yes. In this case, all that needs to be done is to send it again.

Private address books

Private address book are created and managed in the vehicle by the driver. These are synchronized on login/logout to make sure that the driver always has his/her own address book regardless of which vehicle he/she drives. The maximum number of contacts for a driver's private address book is specified in the create/modify driver setup.

Note that only vehicles with service package Messaging support public and private address books.

Internet Onboard

Internet Onboard can allow access directly to the Internet through the Dynafleet unit in the vehicle, using one or many of the available protocols. The protocols are: HTTP, HTTPS, FTP, WAP, IMAP, POP3,

SMTP.

Internet Onboard requires a third party device to be connected to the Dynafleet unit with a special cable.

The cable can be purchased at your local Volvo dealer.

Enter the Configure Internet Onboard page via the Administration page. Select the vehicles you'd like to configure and click the configure button. Select the desired protocols and click send. To remove all Inter-

net Onboardfunctionality from a vehicle, just don't select any protocols at all and click the send button.

It is important to remember that this is an additional service and therefore may increase the monthly cost for a vehicle. Please see Terms & Conditions and the pricelist (link below) for more details.

http://www.dynafleetonline.com/fm/dynafleet-static/online_documents/price_lists/pricelist.html

For more information about the benefits and prices of Internet Onboard or to get started, please contact our local Dynafleet team.

Driver Coaching

Driver Coaching is a function that guides the driver to improved fuel-efficient driving behaviour through real time monitoring and evaluation of the driving style. The display in the vehicle provides instant advice to the driver on how to improve the driving behaviour. The fleet administrator enables or disables Driver

Coaching through configuration in Dynafleet Online.

Two types of Driver Coaching exist. The vehicle hardware and the truck generation that the vehicle belongs to determine the type of Driver Coaching that is supported.

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For Volvo FH/FM/FMX classic (generation 3), FL/FE, and non-Volvo trucks, Driver Coaching informs the driver when they are overspeeding, drive outside the economy range, or when the vehicle idles for too long. Only vehicles that subscribe to the Fuel and Environment service package and are equipped with a driver tool or driver service platform support this type of Driver Coaching.

For Volvo FH/FM/FMX (generation 4) trucks, Driver Coaching guides the driver to improved fuel-efficient driving behaviour through instant evaluation of the driver performance using the Volvo Trucks Fuel Efficiency Score. If the driver deviates from wanted behaviour, advice is provided on how to improve the driving. Only vehicles that subscribe to the Fuel and Environment service package and are equipped with a driver service platform (TESP-T / TESP-TN) support this type of Driver Coaching. When Driver Coaching is enabled, the vehicle profile determines which operation the vehicle executes and how the driving style

analysis is performed. The vehicle profile is set in the Modify vehicle

view.

Enabling or disabling Driver Coaching for Volvo FH/FM/FMX classic

(generation 3), FL/FE, and non-Volvo trucks

To enable or disable Driver Coaching, do the following as a fleet administrator:

1. Click the Distribute Driver Coaching settings button

in the Administration tab to enter the Driver

Coaching settings view.

2. Select the vehicles to be configured and click the Configure button.

3. Select Enable or Disable through the drop down menu to enable or disable Driver Coaching.

4. If Driver Coaching is enabled, select the Show advanced options checkbox to set the following properties: l

Outside economy range* - Sets how many seconds the driver can be outside of the economy range before being notified.

Idling - Sets how many minutes the vehicle can idle before the driver is notified.

Excess speed* - Sets how many seconds the driver can drive faster than the specified maximum speed before being notified.

Click the Send button to complete the configuration.

* To configure the values for economy range and speed, change the vehicle settings in the Modify vehicle view.

Enabling or disabling Driver Coaching for Volvo FH/FM/FMX (generation 4) trucks

To enable or disable Driver Coaching, do the following as a fleet administrator:

1. Click the Distribute Driver Coaching settings button

in the Administration tab to enter the Driver

Coaching settings view.

2. Select the vehicles to be configured and click the Configure button.

3. Select Enable or Disable through the drop down menu to enable or disable Driver Coaching.

4. Click the Send button to complete the configuration. Driver Coaching is now enabled for the vehicle and analyses the driving behaviour according to the applicable vehicle profile. To change the vehicle

profile, modify the vehicle settings in the Modify vehicle view.

Onboard API

Onboard API is a service where the Dynafleet unit broadcasts vehicle data (position, fuel, etc.) on a predefined port over UDP. It is then possible to connect an external device (PC/PDA) to the Dynafleet unit

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System areas over USB to gain access to the data.

Enter the Onboard API settings page via the Administration page. Select the vehicles you'd like to configure and click the configure button. Select the desired Log interval and Broadcast port and click send.

To remove all Onboard API functionality from a vehicle, make sure that the Disable Onboard API checkbox is selected and click the send button.

Driver Data Upload

Overview

With the Driver Data Upload functionality, a driver can upload driver card data from the vehicle to the system. Only one upload per driver and day can be performed. Note that a day in this meaning is a GMT

day. The uploaded data can be found in Tachograph Download tab under the Driver card data tab

together with driver card data downloaded using the Tachograph download feature.

To be able to use Driver Data Upload, it must be enabled on the fleet. If you'd like to use this functionality, please contact our local Dynafleet team.

Navigate to the Driver Data Upload activation by clicking on the Administration tab, then clicking the distribution button for Driver Data Upload under the Manage vehicle settings section.

Activate

Follow these steps to activate the Driver Data Upload functionality:

1. Select the vehicles for which you'd like to activate Driver Data Upload.

2. Insert a checkmark for Activate Driver Data Upload.

3. Click the send button.

Deactivate

Follow these steps to deactivate the Driver Data Upload functionality:

1. Select the vehicles for which you'd like to deactivate Driver Data Upload.

2. Make sure there is no checkmark for Activate Driver Data Upload.

3. Click the send button.

Assign company card to vehicle

To be able to perform a download from a vehicle the vehicle needs to be assigned a company card. It is possible to use multiple company cards for companies that are registered as separate legal entities or to handle different home locations of certain vehicles and still have full control of the company cards availability.

To assign a company card to vehicles, follow the steps below:

1. Click the Administration tab to enter the administration view.

2. Click the assign button for Company cards under Digital tachograph.

3. Select one or several vehicles that you wish to assign a company card.

4. Select the company card to assign to the selected vehicles, and click the assign button.

The selected company card is now assigned to the selected vehicles.

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System areas

Remove assignment of company card from vehicle

You can remove the assignment of a company card from a vehicle if the card should no longer be used for that vehicle.

To remove a company card from vehicles, follow the steps below:

1. Click the Administration tab to enter the administration view.

2. Click the assign button for Company cards under Digital tachograph.

3. Select one or several vehicles.

4. Click the remove button.

5. Confirm the removal by clicking the ok button.

The selected vehicles no longer have any assigned company cards.

Manage company cards

Overview

To be able to perform a download from a vehicle the vehicle needs to be assigned a company card that is registered in the application. As a fleet administrator you are able to manage these company cards and create new cards. Navigate to the manage page by clicking the Administration tab to enter the administration view, then click the manage button for Company cards under Digital tachograph.

Create Company card

In order to perform a download from a vehicle, the vehicle needs to be assigned a company card. The company card must be registered in the application. To register a new company card that you wish to assign to one or several vehicles you must first create the card.

To create a company card, follow the steps below:

1. Click the create button.

If an unregistered company card is inserted in a card reader and the Card reader application is running you’ll be able to select the card and click create and the card’s serial number will be pre-set.

2. Enter company card information.

3. Click the create button to confirm the entered company card information.

The company card is now created and displayed together with the fleet’s existing company cards.

A company card has the following fields:

Field

Serial number

Card number

Comment

Required

Yes

Field description

Text field to enter the card’s serial number. The serial number is only available on the card’s chip.

Text field to enter the card’s card number which is printed on the company card.

Text field to enter comments.

Modify Company card

You can modify an already registered company card.

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System areas

To modify a company card, follow the steps below:

1. Select the company card you wish to modify, and click the modify button.

2. Enter company card information.

3. Click the modify button to confirm the entered company card information.

The company card is now modified.

Delete Company card

You can delete a company card that’s no longer in use. If the company card is in use, all its assignments will be removed and all ongoing download jobs will be revoked.

To delete a company card, follow the steps below:

1. Select the company card you wish to delete, and click the delete button.

2. Confirm the deletion by clicking the ok button.

The company card is now deleted and removed from the fleet’s list of company cards.

Launch Card reader application (CRA)

Information about the Card reader application can be found here View company cards .

Tachograph download

Overview

Tachograph download consists of three related services which each rely on a 2009 introduced technique and EU legislation that allows data to be transferred from a digital tachograph via wireless connectivity to a back office system. The three services are:

Driver card download

The first service is the possibility to download driver card data remotely via the Dynafleet communication channel. This service requires digital tachograph version 1.3a in the truck. With this service the data from the driver card will be downloaded to the Dynafleet Online servers automatically (scheduled) on regular intervals or manually on request. The driver card remains in the tachograph so no action from the driver will be required. The data on the driver card must be "unlocked" by means of company card authentication. The authentication will be done remotely and therefore the company card must be made available to Dynafleet Online by means of a card reader connected to a computer at the transport company’s home base.

Tachograph memory download

The second service, which work very similarly to the Driver card download, is the remote download possibility of the Digital tachograph mass memory. Authentication by means of a company card is done in the same way as for the driver card download. For all remote download services only one company card is necessary but multiple cards is possible in case your company is split into different legal entities or geographically spread. Downloads will again be automatic and scheduled or manual.

Tachograph speed file download

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The third service is the possibility to download the last 24h of speed profile information from the digital tachograph for in-depth analysis of driving behaviour. This functionality will be charged additionally to the monthly invoice.

Activate the service

In order to perform any remote download from vehicles, the Tachograph download feature must first be enabled for the fleet. You can contact your local sales organization to have this feature enabled for your fleet. In addition to this, the fleet administrator can activate the Tachograph download on the individual vehicles of his choice. The download functions allow the office user to retrieve the Tachograph memory and the Driver card information through either automated scheduled tasks or manually, but the administrator can also allow the driver to take the initiative to start the data transfer at his/her convenience.

Activating the Tachograph download will make all three services available, though they can later be configured separately.

Navigate to it by clicking the Administration tab to enter the administration view, then click the distribution icon for Tachograph download under the Manage vehicle settings section.

Activate Tachograph download on vehicle

If Tachograph download is enabled on the fleet you will be able to activate it on all vehicles supporting the feature.

To activate the Tachograph download on vehicle, follow the steps below:

1. Select one or several vehicles for which you wish to activate the feature and click the configure button.

2. Make your choices by clicking the checkboxes.

3. Confirm the activation by clicking the send updates button.

The Tachograph download feature activation is now sent to the selected vehicles.

Deactivate Tachograph download on vehicle

You can easily deactivate the Tachograph download feature for those vehicles that should no longer be able to use the service.

To deactivate the Tachograph download on vehicle, follow the steps below:

1. Select one or several vehicles that you wish to deactivate the feature for, and click the configure button.

2. Unselect Activate driver card download and tachograph memory download. Deactivating this will also deactivate any possibility for driver initiated downloads.

3. Confirm the deactivation by clicking the send updates button.

The Tachograph download feature is now deactivated on the selected vehicles.

Tachograph download schedules

Overview

As a fleet administrator you are able to set up a schedule for when Driver data downloads and Tacho-

graph memory downloads should be performed. You can also set up a time limit for how many days

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Configure tachograph memory schedules and warnings

You can set up a schedule for when vehicle information should be downloaded through a Tachograph

memory download and how many days should pass between two downloads before a warning should be generated. Click the Administration tab to enter the administration view, then click the vehicle button for Manage schedules and warnings under the Tachograph remote download schedule section.

Schedule Tachograph memory download

To schedule tachograph memory downloads, follow the steps below:

1. Select one or several vehicles that you wish to schedule downloads from.

2. Click the configure schedule button.

3. Define the schedule for when you wish downloads to be performed.

4. Save the schedule by clicking the save button.

Downloads are now scheduled to be performed from the vehicles on the selected days.

Configure Tachograph data warnings

To configure tachograph data warnings, follow the steps below:

1. Select one or several vehicles that you wish to schedule tachograph data warnings from.

2. Click the configure warnings button.

3. Define the warning settings.

4. Save the settings clicking the save button.

Warnings will be displayed if a new tachograph memory download has not been performed within the defined time from previous download.

Configure driver card schedules and warnings

You can set up a schedule for when driver information should be downloaded through a Driver card

download and how many days can pass between two downloads before a warning should be generated.

Click the Administration tab to enter the administration view, then click the driver button for Manage

schedules and warnings under the Tachograph remote download schedule section.

Schedule Driver card download

To schedule driver card downloads, follow the steps below:

1. Select one or several drivers that you wish to schedule downloads from.

2. Click the configure schedule button.

3. Define the schedule for when you wish downloads to be performed.

4. Confirm the schedule by clicking the save button.

Downloads are now scheduled to be performed on the selected days.

Configure Driver card data warnings

To configure driver card data warnings, follow the steps below:

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1. Select one or several drivers.

2. Click the configure warnings button.

3. Define the warning settings.

4. Save the settings by clicking the save button.

A warning will be displayed if a driver card download has not been performed within the defined time from previous download.

Viewing invoice specifications

If an invoice has been created, the invoice specification can be viewed on the Invoice details tab. It is possible to view the invoice, search for details related to specific fleets and/or vehicles, as well as produce reports in both Adobe PDF and Microsoft Excel formats.

This section describes viewing and understanding the invoice specification.

Viewing invoice details

In order to view invoice details, an invoice receiver and billing period must be selected.

1. In the Invoice receiver selection box, select the name of the customer or fleet. When a selection has been made, the Select period drop-down box will be refreshed with a list of dates for which invoices exist. If no invoiced periods are available, it will not be possible to view invoice details.

2. Select the date corresponding to the billing period for which you wish to view the invoice specification.

Note! It is only possible to view one billing period at a time.

When you have selected a billing period, the currency applicable to the invoice is displayed next to the

Select period drop-down box, for example EUR or GBP. A report is generated and can be viewed under the Invoice specification heading on the Invoice details tab.

You may need to scroll – both left and right as well as up and down – to view the entire contents of the specification.

Understanding the Invoice Specification

When an invoice period is selected, the Invoice specification is populated with the following: l

Customer number –the customer's PARMA number. l

Period – represents the end of the billing period selected in step 2, above.

Reference no. – Identity of the invoice specification that is also printed on the invoice.

For each row of the invoice specification, the following details are available.

Field

Fleet

Vehicle

Chassis no.

Reg. no.

Activation date

Description

The name of the fleet to which the charge has been applied.

The name of the vehicle, as seen in the portal, to which the charge has been applied.

The unique identification number associated with the vehicle.

The license plate/registration plate number of the vehicle.

The date the vehicle was added to the system.

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Service package

From

Charge type

Amount

The name of the service package assigned to the vehicle for which the charges are applicable. If the amount in this row is for an adjustment, this field will display a comment describing the reason for the adjustment.

The date representing the beginning of the charged period. It may be a later date if the vehicle was activated after the billing period started.

The date representing the end of the charged period. It may be an earlier date if the vehicle was deleted before the billing period ended.

Describes the nature of the charge, for example, Subscription fee or Start-up fee.

The monetary amount of the charges. All amounts are shown without VAT in the currency presented next to the Select period drop-down box in the Invoice selection form.

The last row in the invoice specification contains the sum of all charges.

Exporting invoice specifications

If an invoice specification has been created on the Invoice details tab, it is possible to export the invoice specification in both PDF and Microsoft Excel formats.

Exporting to Microsoft Excel format

You may export an invoice specification to Microsoft Excel format in order to save or send report data. In order to view the exported invoice specification in Microsoft Excel, you must have an appropriate program installed on your computer.

1. Click the Export to Excel button. If installed, Excel opens and displays the invoice specification in a single excel worksheet.

Note! The Export to Excel button is disabled until an invoice specification has been generated.

The first row – or header – of the invoice specification displays the following information: l

Customer name – the name of the customer who is the recipient of the actual invoice.

Customer number – displays the customer's PARMA number.

Period – representing end of the billing period for which the invoice was produced.

Reference no. – The identity number of the invoice specification that is also printed on the invoice.

Exporting to Adobe PDF format

You may export an invoice specification to Adobe PDF format in order to save or send report data. In order to view the exported invoice specification in PDF format, you must have a PDF reader installed on your computer.

1. Click the Export to PDF button. If a reader is installed, a new browser window opens containing the

PDF version of the invoice specification.

Note! The Export to PDF button is disabled until an invoice specification has been generated.

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The first page of the PDF version of the invoice specification displays the following information: l

Customer name – the name of the customer who is the recipient of the actual invoice.

Customer number – displays the customer's PARMA number.

Period – representing the end of the billing period for which the invoice was produced.

Total – the currency and total amount to be paid for the billing period.

Reference no. – The identity number of the invoice specification that is also printed on the invoice.

Subsequent pages in the PDF itemize the vehicles in each fleet and their charges, including the total charges accrued for each fleet. The fleets are sorted alphabetically.

Report details

The following details are available.

Field

Fleet

Description

The name of the fleet to which the charge has been applied.

Vehicle

Chassis no.

The name of the vehicle in the portal, to which the charge has been applied.

The unique identification number associated with the vehicle.

Reg. no.

The license plate/registration plate number assigned to the vehicle.

Activation date The date the vehicle became active in the system.

The name of the service package assigned to the vehicle for which the charges are

Service package applicable. If the amount in this row is for an adjustment, the Service package field will display a comment describing the reason for the adjustment.

From

The date representing the beginning of the charged period.

The date representing the end of the charged period for the given vehicle.

Charge type

Amount

Describes the nature of the charge, for example, Subscription fee or Start-up fee.

The monetary amount of the charges. All amounts are shown without VAT in the currency specified on the cover page in the PDF file, and in the amount column header of the Excel file.

Searching for fleet and vehicle specific invoice details

Once an invoice specification has been generated on the Invoice details tab, it is possible to perform searches that limit the invoice details to a specific fleet or vehicle.

This section describes how to search for fleet and/or vehicle specific information in the invoice specification.

Note! When viewing the invoice details after performing a search, the total amount of the invoice is not displayed.

Searching for specific fleets

1. In the Fleet text box under the Search heading, enter the name of the fleet for which you wish to view invoice details. You may also enter a part of the name you wish to use as search criteria.

Using partial names may generate multiple matches. All fleets with names containing the entered text will be returned in the search results.

2. Press Search. The Invoice specification is reloaded. The invoice details are limited to include only the fleet name used in the search.

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Searching using the vehicle name

1. In the Vehicle text box under the Search heading, enter the name of the vehicle for which you wish to view invoice details. You may also enter a part of the name you wish to use as search criteria.

Using partial names may generate multiple matches. All vehicles with names containing the entered text will be returned in the search results.

2. Press Search. The Invoice specification is reloaded. The invoice details are limited to include only the vehicles that match the entered search criteria.

Searching for specific chassis number

1. In the Chassis no. text box under the Search heading, enter the Chassis id corresponding with the vehicle for which you wish to view invoice details. You may also enter a part of the id. Using partial search strings may generate multiple matches. All vehicles with chassis id's containing the entered text will be returned in the search results.

2. Press Search. The Invoice specification is reloaded. The invoice details are limited to include only the vehicles that match the entered search criteria.

Searching for a specific registration number

1. In the Reg no. text box under the Search heading, enter the registration number of the vehicle for which you wish to view invoice details. You may also enter a part of the number. Using partial search strings may generate multiple matches. All vehicles with registration numbers containing the entered text will be returned in the search results.

2. Press Search. The Invoice specification is reloaded. The invoice details are limited to include only the vehicles that match the entered search criteria.

Performing a combined fleet and vehicle search

1. In the Fleet text box under the Search heading, enter the full or partial name of the fleet for which you wish to view invoice data.

2. In one or more of the vehicle specific search fields – Vehicle, Chassis no., Reg no. - enter full or partial data corresponding to the vehicles you wish to see in the invoice specification.

3. Press Search. The Invoice specification is reloaded. The invoice details are limited to include only the fleets and vehicles that match the entered search criteria.

Vehicle services and subscriptions

The Vehicle services and subscriptions page provides you with an overview of the subscribed services for each vehicle in the fleet. The vehicle status, the services that a vehicle subscribes to, and the subscription type for each service is displayed. Information about accepted terms and conditions is also provided.

The following table describes the columns in the Vehicle services and subscriptions view.

Column

Vehicle name

Description

If a vehicle subscribes to more than one service, the plus icon can be clicked to view details about each service.

Displays the name of the vehicle that the subscription applies to.

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Status

Services

Subscription type

Terms and conditions

Lists the services that the vehicle subscribes to.

The applicable subscription types are

Prepaid, Monthly, and Mixed. Mixed indicates that the vehicle is subscribing to both

Prepaid and Monthly subscriptions at the same time. The expiration date for a prepaid subscription is listed in parenthesis. If Mixed is displayed, you need to expand the view to see the expiration dates for the prepaid subscriptions.

Displays the name of the user that has accepted the terms and conditions for the current services, including the date of acceptance. In case the terms and conditions for a vehicle were approved prior to existence of the

Vehicle services and subscriptions page, no user name or date information is displayed. If terms and conditions needs to be accepted for a vehicle then a checkbox is displayed here.

Accepting terms and conditions

To accept the terms and conditions for invoiced monthly payment for a vehicle's subscribed services, do the following:

1. Select the checkbox in the Terms and conditions column for each applicable vehicle.

2. Click the Next button.

3. Read the terms and conditions.

4. Select the I accept the terms above radio button.

5. Click the Finish button.

Exporting the service subscription overview to Excel

The current service subscription information for all vehicles can be exported to an Excel sheet by clicking the Excel icon that is located on the lower right-hand side of the page.

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