Aastra 675xi 6730i, 6731i, 6751i, 6753i, 6755i, 6757i IP Phones, M670i, M675i Key Extension User Guide
Below you will find brief information for IP Phones 675xi 6757i, IP Phones 675xi 6755i, IP Phones 675xi 6753i, IP Phones 675xi 6751i, IP Phones 675xi 6731i, IP Phones 675xi 6730i. This guide describes how to use an Aastra 673xi/675xi SIP telephone which is connected to the OpenCom 100/Aastra 800 communications system. You can make a call in the handsfree mode, e.g. to let anyone present in the room listen in. During a call you can briefly interrupt an ongoing call by using the Hold key; the person calling now hears music on hold. You can save call numbers either to the function keys or to the number keys of your telephone as speed dialling destination. The administrator of the OpenCom 100/Aastra 800 communications system can configure “Missed calls” or “Accepted calls” function keys.
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Aastra 673xi / 675xi
Telephony with SIP Phones at the
Aastra 800/OpenCom 100 Communications System
User Guide
Welcome to Aastra
Thank you for choosing this Aastra product. Our product meets the strictest requirements with regard to quality and design.
This user guide will show you how to use your Aastra 673xi / 675xi and answer most of the questions that may arise.
If you require further technical support or information about other Aastra products, please refer to our website at
http://www.aastra.de
or
http://www.aastra.com
. It provides additional notes and tips on the product.
We hope you enjoy using the Aastra 673xi / 675xi.
Aastra 800 and OpenCom 100
This user guide applies to the Aastra 800 and OpenCom 100 communications systems. The OpenCom 100 product family comprises the OpenCom 130,
OpenCom 131, OpenCom 150, OpenCom 510, OpenCom X320 and Aastra 800 communications systems.
If individual features of your Aastra 673xi / 675xi differ on the systems, a reference is made in this user guide.
Contents
Distinctive Features of the OpenCom 100 / Aastra 800 . . . . . . . . . . . . . . . . . . . . . . . 8
Transferring / Forwarding Call (Transfer) to Another Caller . . . . . . . . . . . . . . .13
i
ii
Aastra 673xi / 675xi SIP Telephones
Aastra 673xi / 675xi SIP Telephones
The telephones of the product family Aastra 673xi / 675xi are Voice over IP (VoIP) telephones in accordance with the internationally standardised SIP standard
(Session Initiation Protocol). Connected to the communications system
OpenCom 100 / Aastra 800 you have additional comfort functions available.
Models of the Aastra 673xi / 675xi product family
The Aastra 673xi / 675xi product family consists of the Aastra 6730i and
Aastra 6731i as well as the Aastra 6751i, Aastra 6753i, Aastra 6755i and
Aastra 6757i telephones. The models differ primarily regarding the display size and number of programmable keys (function keys). These keys are configured using the OpenCom 100 / Aastra 800 communications system and offer access to individually configurable system functions such as e.g. configuring call forwarding, executing speed dialling, displaying a busy lamp field or accessing the phone book of OpenCom 100 / Aastra 800 communications system.
Furthermore, the models of the Aastra 673xi / 675xi product family differ regarding their controls. The Aastra 6751i e.g. has a special toggle key This system function can be controlled with other models using multiple existing trunk keys / / .
Aastra 6730i – basic level version of the
Aastra 673xi product family
Aastra 6731i – with 802.3af (PoE), two
Ethernet ports for PC and LAN
1
2
Aastra 673xi / 675xi SIP Telephones
Aastra 6751i – basic level version of the
Aastra 675xi product family
Aastra 6753i – headset jack and six function keys
Aastra 6755i – comfort display, six function keys and six softkeys
Aastra 6757i – premium display and twelve softkeys
The Aastra 6755i and Aastra 6757i models have large and freely programmable displays for executing system functions.
Aastra 673xi / 675xi SIP Telephones
Key Extensions
With an Aastra M670i or Aastra M675i key extension the Aastra 6753i, Aastra 6755i and Aastra 6757i telephones can provide additional function keys:
Aastra M670i: 36 function keys Aastra M675i: 20 softkeys respectively programmable on three levels (total of
60 storage locations)
Up to three key extensions can be connected to designated telephones: three key extensions of either the M670i type or three of the M675i type. Key extensions cannot be combined on the OpenCom 100 / Aastra 800 communications system:
Key Extension
(up to three) M670i
(up to three) M675i
can be connected to the telephones
Aastra 6753i
Aastra 6755i
Aastra 6757i
Aastra 6755i
Aastra 6757i
Note
The Aastra 6730i, Aastra 6731i or Aastra 6751i do not offer key extensions.
3
4
Aastra 673xi / 675xi SIP Telephones
Aastra 673xi / 675xi Key Description
The following tables explain the existing keys for all Aastra 673xi / 675xi models.
Aastra 6730i and Aastra 6731i
Keys Key Description and Function
Hold key
: puts the current call on hold. Press this key once again to retrieve the call on hold.
Redial key
: redials previously dialled numbers.
Goodbye key
: ends an active call or exits an open menu page without saving any changes made.
Mute key
: turns the microphone on or off.
Volume control keys
: adjusts the volume for the handset, ringer and speaker.
Options key
: accesses the
Options List
menu card
(please refer to The Options Menu starting on page 28).
Callers List key
: this key is not used on the
OpenCom 100 / Aastra 800 communications system
(please refer to Caller Lists starting on page 17 also).
Conference key
: establishes a conference
Transfer key
: transfers the current call to another subscriber
Trunk keys
: connect you to a specific line or accept a call which is signalled on the line.
Handsfree key
: activates the Handsfree for making and receiving calls without picking up the handset.
Aastra 673xi / 675xi SIP Telephones
Aastra 6730i and Aastra 6731i
Keys Key Description and Function
Navigation keys
: press the arrow keys up or down to view different status and text pages on the display.
Press the arrow keys up or down to navigate within a menu or on a menu page.
Press the left arrow key to exit a menu or menu page.
Press the right arrow key to select a menu selection or menu page option displayed.
Aastra 6751i
Keys Key Description and Function
Goodbye key
: ends an active call or exits an open menu page without saving any changes made.
Services key
: accesses the
Options List
menu card
(please refer to The Options Menu starting on page 28).
Hold key
: puts the current call on hold. Press this key once again to retrieve the call on hold.
Redial key
: redials previously dialled numbers.
Volume control keys
: adjusts the volume for the handset, ringer and speaker.
Save key
: this key is not used on the OpenCom 100 /
Aastra 800 communications system (please refer to
Delete key
: removes all entries from the redial list displayed. You may also use this key to go back a level in the telephone menu or to delete a character when entering text.
Toggle key
: when you receive a call while talking on the phone, press this key to accept that call. The first call is put on hold. Press the Toggle key to toggle back and forth between the calls.
Handsfree key
: activates the Handsfree for making and receiving calls without picking up the handset.
5
6
Aastra 673xi / 675xi SIP Telephones
Aastra 6751i
Keys Key Description and Function
Mute key
: turns the microphone on or off.
Navigation keys
: press the arrow keys up or down to view different status and text pages on the display.
Press the arrow keys up or down to navigate within a menu or on a menu page.
Press the left arrow key to exit a menu or menu page.
Press the right arrow key to select a menu selection or menu page option displayed.
The Aastra 6753i, Aastra 6755i and Aastra 6757i telephones are covered together as these models only differ in the number and type of function keys.
Aastra 6753i, Aastra 6755i and Aastra 6757i
Keys Key Description and Function
Goodbye key
: ends an active call or exits an open menu page without saving any changes made.
Options key
: accesses the
Options List
menu card
(please refer to The Options Menu starting on page 28).
Hold key
: puts the current call on hold. Press this key once again to retrieve the call on hold.
Redial key
: redials previously dialled numbers.
Volume control keys
: adjusts the volume for the handset, ringer and speaker.
Trunk keys
: connect you to a specific line or accept a call which is signalled on the line.
Handsfree key
: activates the Handsfree for making and receiving calls without picking up the handset.
When a headset is connected, a call can be accepted and ended using this key.
Mute key
: turns the microphone on or off.
Aastra 673xi / 675xi SIP Telephones
Aastra 6753i, Aastra 6755i and Aastra 6757i
Keys
Call forw.
Ph.book
More
Key Description and Function
Navigation keys
: press the arrow keys up or down to navigate within a menu or on a menu page.
The left or right arrow key switches the line shown as the default.
Press the left arrow key to exit a menu or menu page.
Press the right arrow key to select a menu selection or menu page option displayed.
Function keys
: the function of these keys is configured with the OpenCom 100 / Aastra 800 communications system. Keys are labelled either on a paper strip or via the display depending on the model.
Next to each function key there is an LED indicator to show what function is in use.
Softkeys
(Aastra 6755i and Aastra 6757i only): the function of these keys is configured with the
OpenCom 100 / Aastra 800 communications system.
The labelling is via the display.
The function and labelling of the softkeys changes depending on call state, for example when called or when talking.
Next to each softkey there is an LED indicator to show what function is in use.
With the Aastra 6755i and Aastra 6757i models the administrator of the
OpenCom 100 / Aastra 800 communications system can configure the function and labelling of the softkeys next to the main display in four key levels. Press the
More softkey (lower right) multiple times to reach the key level desired. With the
Aastra 6757i model the upper softkeys can be configured in two levels.
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Aastra 673xi / 675xi SIP Telephones
About this Manual
This manual describes how to use an Aastra 673xi / 675xi SIP telephone which is connected to the OpenCom 100 / Aastra 800 communications system. If you require further information, please consult the following manuals available for the models of the Aastra 673xi / 675xi product family:
Aastra 675xi resp. Aastra 675xi IP Telephone: Installation Guide
(print version included with the product): describes features, controls and possible connections of your SIP telephone. A specific manual is provided for each model of the product family. You may download a PDF version of the installation guide for the
Aastra 6730i, Aastra 6731i, Aastra 6751i / Aastra 51i, Aastra 6753i / Aastra 53i,
Aastra 6755i / Aastra 55i and Aastra 6757i / Aastra 57i terminals from the Aastra website.
Aastra 673xi resp. Aastra 675xi IP Telephone: User Guide
: describes the most frequently used IP telephony features for the telephone user. A specific manual is provided for each model of the product family. You may download a PDF version of the installation guide for the Aastra 6730i, Aastra 6731i, Aastra 6751i /
Aastra 51i, Aastra 6753i / Aastra 53i, Aastra 6755i / Aastra 55i and Aastra 6757i /
Aastra 57i terminals from the Aastra website.
Model 675xi Series Phones: Administrator Guide
(English): contains extensive information for the administrator and describes how to configure the SIP telephone within the network. You may download a PDF version of this user guide
(valid for the Aastra 9143i, Aastra 9480i, Aastra 9480i CT, Aastra 673xi and
Aastra 675xi) from the Aastra website.
Distinctive Features of the OpenCom 100 / Aastra 800
When you operate an Aastra 673xi / 675xi on the OpenCom 100 / Aastra 800 communications system, some functions deviate from how they are described in the installation guide and in the user guide.
This applies especially to functions which are provided locally on the device as well as via the OpenCom 100 / Aastra 800 communications system. In these cases, the functions provided by the communications system are used. The corresponding local device menus will not appear then.
■
The Aastra 673xi / 675xi does not offer call forwarding. This means that in the simplified Options menu the item
1.Call Forward
is not available (please refer
to The Options Menu starting on page 28). Use the call forwarding function of
the OpenCom 1000 OpenCom 100 / Aastra 800 communications system
(please refer to Call Forwarding starting on page 18).
Aastra 673xi / 675xi SIP Telephones
■ The Aastra 673xi / 675xi does not save any call numbers nor does it offer a local phone book. Therefore, the following keys are not available:
– on the Aastra 6730i and Aastra 6731i: the Callers List key
– on the Aastra 6751i: the Service key key
, the Save key
,
and the Delete
– on the Aastra 6753i, Aastra 6755i and Aastra 6757i: the function keys
Directory and Callers List .
Configure function keys instead to access the callers list (Caller Lists starting on
page 17) and the phone book (please refer to Phone Book starting on page 18)
of the OpenCom 100 / Aastra 800 communications system.
■ The Aastra 673xi / 675xi has a separate Web interface. This is blocked by the
OpenCom 100 / Aastra 800 communications system.
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Using the Aastra 673xi / 675xi
Using the Aastra 673xi / 675xi
Telephoning
Making Calls
1.
In order to establish a connection,
– pick up the handset or
– press the Handsfree key , to make the following call in the handsfree
mode (see Handsfree / Open-Listening Mode starting on page 15).
2.
Dial a call number:
– Enter the call number using the number keys.
– Or: press the Redial key to call back a previously dialled call number.
Then select an entry with the navigation keys . Confirm with the
Dial out softkey or pick up the handset.
– Or: Press the function key with the phone book function (please refer to
Phone Book starting on page 18). This function is for selecting a call number
from the phone book of the OpenCom 100 / Aastra 800 communications system.
3.
Wait for the connection to be set. After about five seconds, the Aastra 673xi /
675xi accepts the entire call number and dials. To speed up dialling, press the hash key after entering the call number.
Calling with Selective Line Seizure
If multiple trunk keys are configured for your telephone, you can seize a line selectively
1.
Press a trunk key / /
Optional:
Use the left arrow key
to seize a specific line.
or right arrow key to select a line.
In the display the line numbers (
L1
,
L2
...) are shown and indicate whether this line is free and can thus be seized.
2.
Dial a call number (see page 10).
Using the Aastra 673xi / 675xi
Note
If the administrator has linked a trunk key / / with a SIP user account, you will be calling under the call number of the SIP user account. If the trunk key is not linked, the call number of trunk key 1 is used.
Answering a Call
An incoming call is signalised via ringer, a blinking trunk key and the blinking red
LED indicator to the upper right:
To accept the call, you:
■
■
■ pick up the handset or press the blinking trunk key press the Handsfree key
/ / or
to accept the following call in the handsfree
During call signalling you can:
■ on the Aastra 6755i / 6757i: press the Ignore softkey to suppress call signalling. The person calling now hears the busy tone.
Holding a Call
You can briefly interrupt an ongoing call:
1.
Press the Hold key
2.
Press the Hold key
. The person calling now hears music on hold.
again or press the
Pickup
softkey to continue the call.
Ending a Call
To end a call you do as follows:
■
Put down the handset.
or
■ press the Goodbye key .
or – if you have been using the handsfree mode –
■ press the Handsfree key .
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Using the Aastra 673xi / 675xi
Three-Party Conference Calls
You are making a call, e.g. on the trunk key 1 , its LED indicator is lit. You can now forward the call, execute an enquiry, switch back and forth between two callers (“toggle”) or set up a conference. You can use any available trunk key
/ for three-party conference calls.
/
Note
The Aastra 6751i has just one trunk key. Use the navigation keys to forward a call (up arrow key) or to initiate a conference (down arrow key). For details, please refer to the Aastra 6751i user guide.
Enquiry
While telephoning, you can make an enquiry to another caller.
Note
The enquiry function cannot be used to transfer calls on SIP telephones.
Alternatively, use the Xfer softkey resp. the Transfer key on the
Aastra 6730i / 6731i. Press the up arrow key on the Aastra 6751i / 6753i.
1.
Press an unassigned trunk key, e.g. trunk key 2 the Aastra 6751i.
. Press the up arrow key on
You hear the internal dialling tone. The person calling is put on hold and now hears music on hold.
2.
Now dial the call number of the caller desired and make the enquiry call.
3.
Press the Goodbye key to terminate the enquiry call.
4.
on the Aastra 6730i / 6731i / 6753i / 6755i / 6757i: Press the trunk key where the first caller is waiting. You are now connected with the caller on hold once again.
Note
If after ending the enquiry call you put down the handset, after a few seconds you will automatically be called back with the connection on hold.
on the Aastra 6751i: Press the key labelled
Cancel
on the display. You are now connected with the first caller once again.
Using the Aastra 673xi / 675xi
Toggling
On the Aastra 6730i / 6731i / 6753i / 6755i / 6757i
While you are conducting an enquiry call, the first caller is put on hold (see
page 12). Now you can toggle between callers (switch back and forth).
1.
Press the trunk key (e.g. ) of the caller waiting currently. The other caller is put on hold. The LED indicator of the trunk key of the respectively held caller blinks during this process. The held caller hears music on hold.
2.
Press the trunk key of the caller waiting to switch to that caller. The other caller is now put on hold.
Tip:
While you are talking with the first caller (the second caller is on hold), you can initiate a conference with both callers. To do so, press the
Conf
softkey resp. the Conference key on the Aastra 6730i / 6731i. To end the conference specifically,
please read the description on page 14.
3.
Ending toggling: Press the Goodbye key to terminate the current call.
4.
Then press the trunk key where the other caller is waiting. You are now connected with the caller on hold once again.
On the Aastra6751i
You can also toggle between two callers on the Aastra 6751i. To be able to do so, the second caller has to call while you are already telephoning with someone else.
1.
You are telephoning and receive a call. Press the Toggle key call. The first caller is put on hold and now hears music on hold.
to accept the
2.
In order to return to the first caller, press the Toggle key
3.
Ending toggling: Press the Goodbye key
once again.
to terminate the current call.
4.
Then press the Toggle key where the other caller is waiting. You are now connected with the caller on hold once again.
Transferring / Forwarding Call (Transfer) to Another Caller
1.
Press the
Xfer
softkey resp. the Transfer key on the Aastra 6730i / 6731i.
Press the up arrow key on the Aastra 6751i / 6753i.
You hear the internal dialling tone. The person calling is put on hold and now hears music on hold.
2.
Dial the call number of the internal caller desired.
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14
Using the Aastra 673xi / 675xi
–
Transferring a call with notification:
When the caller answers, announce the call transfer. Then press the Xfer softkey resp. the Transfer key on the
Aastra 6730i / 6731i. Press the up arrow key on the Aastra 6751i / 6753i.
–
Transferring a call without notification:
When you wish to wish to transfer the call without notification, wait for the ringing tone. Then press the Xfer softkey resp. the Transfer key on the Aastra 6730i / 6731i. Press the up arrow key on the Aastra 6751i / 6753i. The caller on hold now hears the ringing tone of the transfer destination and waits for the call to be accepted.
Conference
You can speak with two callers simultaneously in a so-called “Three-Party Conference”.
1.
Dial the call number of the first caller.
2.
Press the
Conf
softkey resp. the Conference key on the Aastra 6730i /
6731i. Press the down arrow key on the Aastra 6751i / 6753i.
3.
Press the available trunk key (e.g. caller.
) and dial the call number of the second
The other caller is put on hold.
4.
When the second caller answers, announce the conference. Press the
Conf softkey resp. the Conference key on the Aastra 6730i / 6731i once again.
Press the down arrow key on the Aastra 6751i / 6753i.
You are now connected with both callers in a three-party conference. The display shows the list of conference partners.
5.
Do the following to end the conference:
–
Dropping an individual caller from the conference:
Use the navigation keys to select one caller and press the
Drop
softkey. This ends the connection to the caller selected.
Dropping an individual conference caller cannot be done using a softkey on the Aastra 6730i / 6731i or on the Aastra 6751i / 6753i. Please refer to the user guide of the respective device for more details on this function.
–
Ending a conference:
Put down the handset or press the Goodbye key to end the conference (connection to both callers).
Using the Aastra 673xi / 675xi
Other Device Functions
Handsfree / Open-Listening Mode
You can make a call in the handsfree mode, e.g. to let anyone present in the room listen in. Before or during a call, press the Handsfree key (on the am
Aastra 6730i / 6731i and on the Aastra 6751i: the Loudspeaker key ). The speaker is switched on. The red LED indicator next to the Handsfree key lights up.
Press the key once again to switch the speaker off.
Mute Function
If you do not want the caller to listen in to what, e.g. you are discussing with someone in the room, you can temporarily mute the telephone. During a call press – the Mute key . The microphone is switched off. The red LED indicator next to the key blinks and your caller can no longer hear you. Press the Mute key once again to switch the microphone back on.
Call Protection
You can configure a function key with the
do not disturb
function (please refer to
Function Keys Reference starting on page 22).
1.
Press the function key to activate the do not disturb function.
The LED indicator next to the function key lights up. The person calling hears the ringing tone, but your telephone does not signal the call.
2.
Press the function key once again to deactivate the do not disturb function.
Adjusting Volume Level
■
■
You can adjust the volume of the ringer, of the handset or of the speaker with the
Volume keys .
During call signalling you can adjust the volume of the ringer.
While making a call, you adjust the volume of the handset or – in the handsfree mode – the volume of the speaker.
15
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Using the Aastra 673xi / 675xi
Using Headset
A headset can be connected to an Aastra 673xi / 675xi (exception: Aastra 6751i).
You can press the Handsfree key in this case in order to accept and end calls .
You can configure via the Options menu of the Aastra 673xi / 675xi, whether to use
the headset or the speaker for handsfree operation (see Settings starting on page 22).
The Aastra 6730i / 6731i does not provide a separate headset connector. With these telephones, you can replace the handset with a headset.
Note
Establishing a call can be delayed with SIP telephony. When using a headset, e.g. you should wait a second before you begin to speak.
Speed Dialling
You can save call numbers either to the function keys or to the number keys of your telephone as speed dialling destination.
Speed Dialling with Function Keys
If the administrator of the OpenCom 100 / Aastra 800 communications system has programmed speed dialling destinations:
■
Pick up the handset and press the function key where the speed dialling destination is programmed.
alternatively
– when you wish to call in the handsfree mode:
■
Press the function key – with the handset down – where the speed dialling destination is programmed.
Speed Dialling with Number Keys
Select speed dialling destination
■ Pick up the handset. Press the number key where the desired call number is saved for a few seconds.
alternatively
– when you wish to call in the handsfree mode:
■ Press the number key – with the handset down – where the speed dialling destination is programmed.
Using the Aastra 673xi / 675xi
Configuring a speed dialling destination
You can configure the number keys as speed dialling keys directly on your
Aastra 673xi / 675xi:
1.
Press one of the number keys for a few seconds.
Aastra 6755i / 6757i: The display shows the
Enter Number:
menu card.
Aastra 6730i / 6731i and Aastra 6751i / 6753i: The display shows
Speeddial->
Enter Number
. Confirm with the down arrow key.
2.
Enter the destination call number using the number keys. To correct a mistaken number use the Backspace function key. Slide the cursor horizontally with the left arrow key or right arrow key .
3.
Use the navigation keys to move the cursor onto the
Line:
field and press the Change softkey. This selects a trunk key which is to be linked with the speed dialling.
on the Aastra 6730i / 6731i
4.
Press the Save softkey resp. the right arrow key or on the Aastra 6751i / 6753i.
The speed dialling is now saved.
Note
You cannot remove speed dialling destinations saved to number keys (please
refer to the Deleting a Local Configuration starting on page 25).
Caller Lists
The administrator of the OpenCom 100 / Aastra 800 communications system can
managed on the OpenCom 100 / Aastra 800 communications system. The LED indicator next to the “Missed calls” function key additionally blinks when the caller list contains new entries.
1.
Press the function key with the caller list function.
The caller list appears.
2.
Use the navigation keys to go to the desired entry.
3.
Press the Dial out softkey to call the selected entry.
4.
To show detailed information on the entry selected, press the Info softkey.
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18
Using the Aastra 673xi / 675xi
Press
– Delete to remove the entry displayed or
– Dial out to call the entry displayed.
5.
Press the Goodbye key to exit the menu card display.
Note
The list of dialled call numbers is displayed with the Redial key .
Phone Book
You can configure a function key with a phone book function (please refer to
Function Keys Reference starting on page 22). Use this function key to access the
phone books managed on the OpenCom 100 / Aastra 800 communications system.
1.
Press the function key with the phone book function.
The
Phonebook
menu card appears.
2.
Enter one or multiple first letters into the
Search
field to find the phone book entry you are looking for. Use the number keys to do so. To correct a mistaken entry use the Delete softkey. Slide the cursor horizontally with the left arrow key or right arrow key . Confirm the entry using the OK softkey.
A list of phone book entries of the OpenCom 100 / Aastra 800 communications system will appear.
3.
Use the navigation keys to go to the desired entry. Use the Next and Prev softkeys to go from page to page.
4.
Press the Dial out softkey to call the selected entry.
5.
Press the Info softkey to show detailed information on the entry selected.
6.
Press the Goodbye key to exit the menu card display.
Call Forwarding
You can configure a function key with a call forwarding function (please refer to
Function Keys Reference starting on page 22).
1.
Press the function key to show the
Call Forwarding
menu. Use the navigation keys to get to the desired input line or option on the menu cards. Confirm
Using the Aastra 673xi / 675xi with the OK or Change softkeys respectively. Press the Backspace softkey to return to the previous menu card. The following menu cards appear:
– select the
unconditional
,
busy
or
no reply
option
– select the option
on
(to activate),
off
(to deactivate) or
Change
(for entering the call number manually)
– after entry: select the
internal
,
external
or
int.+ext.
call type
2.
Press the Goodbye key to exit the menu card display.
Voice Box
The OpenCom 100 / Aastra 800 communications system provides you with a voice box which serves as an “answering machine” if desired. To operate the voice box, it is recommended to configure a key with the
Voice msg.
Keys Reference starting on page 22). Activating or deactivating the voice box is
Any time there are new messages on your OpenVoice voice box, the Aastra 673xi /
675xi display shows the symbol
‚
and the number of voice box messages received next to it. Additionally, the LED indicator next to the
Voice msg.
function key lights up.
1.
Press the function key with the
Voice msg.
function.
The
Voice msg.
menu card shows a list of existing voice messages.
2.
Use the navigation keys to select the desired voice message. Confirm with the
Info
softkey to display details about the voice message.
– Press the
Delete
softkey, to remove the entry displayed from the list.
– Press the
Dial out
softkey to call back the selected entry.
– Press the
Backspace
softkey to show the list of voice messages.
3.
Press the Goodbye key to exist the
Voice msg.
menu card.
It is possible, however, to configure a voice box function key. Use this function key to call your voice box.
1.
Press the function key with the
Voice msg.
function.
The voice box is called.
2.
The next steps are voice controlled. Follow the Voice menu instructions.
3.
Press the Goodbye key to exit the OpenVoice system.
19
20
Using the Aastra 673xi / 675xi
Busy Lamp Field
■
■
Use the Busy Lamp Field function key (BLF) to view the free or busy state of another internal caller. For every desired call number of a caller you have to con-
caller connected:
Unlit
( ): The caller is free. Press the BLF function key to call the caller.
Blinking
( ): The caller is being called. Press the BLF function key to accept the call (“Pickup”).
■
Lit
( ): The caller is busy.
You can also programme a softkey with the BLF function to one of the additional key levels. In this case, you must activate the level with the
More
softkey so that the
LED indicator shows the state of the caller connected.
Phone Lock
You can lock the Aastra 673xi / 675xi to prevent unauthorised use. Unlocking is possible only with your use PIN. This function can be executed via a function key or via the Options menu.
1.
Press the Options key (or the Service key
The
Options List
menu card appears.
on the Aastra 6751i).
2.
Use the navigation keys to select the
3.Phone Lock
menu entry. Confirm with the right arrow key or with the Select softkey.
3.
Confirm
Lock the phone?
on the display with the Lock softkey.
Phone is locked
appears on the display. When in this state, no functions can be triggered and no calls made. It is possible, however, to accept incoming calls.
You can unlock the phone:
1.
Press the Options key (or the Options key on the Aastra 6751i).
To unlock the phone
and
Password:
appear on the display.
2.
Enter the user password using the number keys. Confirm with the right arrow key or with the Enter softkey.
Using the Aastra 673xi / 675xi
Note
When the Aastra 673xi / 675xi is locked, emergency calls to predefined call numbers can still be made. The admitted call number depend on the special lists assigned to the user group (
Telephony
:
Lists
:
Special lists
menu). The default contains the 110 and 112 call numbers.
Messenger
With the messenger function you communicate your presence status to an
internal caller. Change your status using a Presence function key (see Function
Keys Reference starting on page 22).
1.
Press the function key with the
Presence
function.
The
My Status
menu card appears.
2.
Use the navigation keys to select the desired status. Confirm using the
Change softkey.
The Messenger status is changed.
By selecting the “Available” status, you switch off the status display for callers.
Hot Desking
The Aastra 673xi / 675xi communications system supports the “Hot desking” feature. This feature allows you to transfer your user configuration to any
Aastra 673xi / 675xi of equal type.
1.
If the designated Aastra 673xi / 675xi is currently in operation, press the logout
function key and confirm restarting with the
OK
softkey.
The
Login Phone
menu card appears.
2.
Confirm using the
OK
softkey.
The
Phone No.
menu card appears.
3.
Enter your call number. Confirm using the
OK
softkey.
The
PIN
menu card appears.
4.
Enter your user PIN. Confirm using the
OK
softkey.
The Aastra 673xi / 675xi restarts – it is configured with your configuration. If your configuration is currently active on another Aastra 673xi / 675xi, the other
Aastra 673xi / 675xi will be logged out automatically.
21
22
Configuring the Aastra 673xi / 675xi
Configuring the Aastra 673xi / 675xi
Settings
A description of
all
possible settings of the Aastra 673xi / 675xi can be found in the
user guide of your Aastra 673xi / 675xi telephone (please refer to About this
Note
The operation is analogous on the Aastra 6730i / 6731i and on the Aastra 6751i /
6753i. The key assignment is proposed on the bottom display line.
1.
Press the Options key (or the Service key
The
Options List
menu card appears.
on the Aastra 6751i).
2.
Confirm the
1.Preference
menu entry with the right arrow key
Select
softkey.
or with the
3.
Done
softkey.
4.
Press the Goodbye key to exit the menu.
Function Keys Reference
Depending on the device type there are various types available and a varying
number of function keys available (please refer to Models of the Aastra 673xi /
675xi product family starting on page 1).
Note
By activating up to four levels, the assignment capacities of each softkey are multiplied on the Aastra 6755i and on the Aastra 6757i
With the Web Configurator, the administrator of the OpenCom 100 / Aastra 800 communications system can configure and change the following function keys for your Aastra 673xi / 675xi.
Configuring the Aastra 673xi / 675xi
Function keys for Aastra 6730i / 6731i and Aastra 6753i / 6755i / 6757i
Key type
empty speed dial
BLF
Ph.Book
Parameter
–
Call number
Call number
–
Answered Calls –
Answered Calls –
Voice message
Voice box
Presence
–
Call forwarding – do not disturb
Pick-up
Take
Phone Lock logout
–
–
–
–
–
–
–
Function
none
Direct dialling of a call number or code procedure.
Busy Lamp Field; LED indicator shows when caller is busy
Shows phone book managed by the
OpenCom 100 / Aastra 800 communications system.
Shows the list of missed calls which is managed on the OpenCom 100 / Aastra 800 communications system; LED indicates available calls
Shows list of answered calls managed by the
OpenCom 100 / Aastra 800 communications system.
Shows the list of recorded voice messages;
LED indicates available messages
Calls your voice box
Displays and changes your presence status
(“Messenger”)
Shows the “call forwarding” menu; LED indicator shows when call forwarding is active
Switches call protection on or off; LED indicator indicates active function
Picks up a call from another device in your pick-up group.
Transfers an active call from another device operated on you internal call number.
Locks or unlocks the telephone
Logs out the telephone and shows the Login
Display
23
24
Configuring the Aastra 673xi / 675xi
Function keys for Aastra 6730i / 6731i and Aastra 6753i / 6755i / 6757i
Key type
XML transfer conference
Parameter
URL
–
–
Function
Calls the defined URL from a Web server.
Programmable function control via XML data retrieval (please refer to the “IP Phone Admin
Guide” administrator guide)
On the Aastra 6753i only: starts a transfer call
On the Aastra 6753i only: starts a three party conference
Aastra 673xi / 675xi Restarting
You have to restart the Aastra 673xi / 675xi sometimes, for example, to activate a changed trunk key assignment.
Note
The operation is analogous on the Aastra 6730i / 6731i and on the Aastra 6751i /
6753i. The key assignment is proposed on the bottom display line.
1.
Press the Options key (or the Service key
The
Options List
menu card appears.
on the Aastra 6751i).
2.
Use the navigation keys to select the
2.Phone Status
menu entry. Confirm with the right arrow key or with the
Select
softkey.
The
Phone Status
menu card appears.
3.
Select the
6.Restart Phone
menu entry. Confirm with the right arrow key or with the
Select
softkey.
4.
Confirm the restart query with the
Restart
softkey.
The Aastra 673xi / 675xi starts and is quickly ready for operation once again.
Configuring the Aastra 673xi / 675xi
Deleting a Local Configuration
The Aastra 673xi / 675xi stores speed dialling numbers and possibly concurrent function key programmings in a local configuration. This can make it necessary to delete the local configuration of the Aastra 673xi / 675xi.
Note
The operation is analogous on the Aastra 6730i / 6731i and on the Aastra 6751i /
6753i. The key assignment is proposed on the bottom display line.
1.
Press the Options key (or the Service key
The
Options List
menu card appears.
on the Aastra 6751i).
2.
Use the navigation keys to select the
2.Phone Status
menu entry. Confirm with the right arrow key or with the Select softkey.
The
Phone Status
menu card appears.
3.
Use the navigation keys to select
8.Erase Local Config
menu entry.
Confirm with the right arrow key or with the Select softkey.
The display shows
Please enter the administrator password
.
4.
Enter the administrator password with the number keys (please refer to
Aastra 673xi / 675xi Passwords starting on page 27). Confirm with the right
arrow key or with the Enter softkey.
5.
Confirm the display
Erase local config?
with the Delete softkey.
25
26
Configuring the Aastra 673xi / 675xi
Restoring Factory Settings
It is possible that you have been operating the Aastra 673xi / 675xi with another communications system or with an Internet SIP provider. To operate the
Aastra 673xi / 675xi with the OpenCom 100 / Aastra 800 communications system, you should restore factory settings.
Note
The operation is analogous on the Aastra 6730i / 6731i and on the Aastra 6751i /
6753i. The key assignment is proposed on the bottom display line.
1.
Disconnect the Ethernet connection of the Aastra 673xi / 675xi.
2.
If the telephone is not in operation, turn on the power supply. Wait until the
Aastra 673xi / 675xi has started. Press the Options key now (or the
Options key on the Aastra 6751i).
If the Aastra 673xi / 675xi has already been operated on the OpenCom 100 /
Aastra 800 communications system, the
Options List
menu card with 3 menu entries appears in German. Continue with step 3.
If the Aastra 673xi / 675xi has factory settings only partially active, the
Options
List
menu card appears with 7 menu entries in English. Continue with step 4.
3.
Use the navigation keys to select the
2.Phone Status
menu entry. Confirm with the right arrow key or with the Select softkey.
– The
Phone Status
menu card appears. Use the navigation keys to select the
7.Factory Default
menu entry. Confirm with the right arrow key or with the Select softkey.
– The display shows
Please enter the administrator password
. Enter the
administrator password with the number keys (please refer to Aastra 673xi /
675xi Passwords starting on page 27). Confirm with the right arrow key
with the Enter softkey.
or
– Confirm the display
Reset phone to factory defaults?
with the Default softkey.
4.
Use the navigation keys to select the
5.Administrator Menu
menu entry.
Confirm with the right arrow key or with the Select softkey.
– The display shows
Please enter the administrator password
. Enter the
administrator password with the number keys (please refer to Aastra 673xi /
675xi Passwords starting on page 27). Confirm with the right arrow key
with the Enter softkey.
or
Configuring the Aastra 673xi / 675xi
– Select the
4.Factory Default
option. Confirm with the right arrow key with the Enter softkey.
– Confirm the display
Reset phone to factory defaults?
with the Default softkey.
or
Aastra 673xi / 675xi Passwords
Certain functions of the Aastra 673xi / 675xi can only be accessed via password for security reasons:
■
Login of the Aastra 673xi / 675xi
: Under
Phone No.
enter your call number.
Under
PIN
enter your user PIN (see Hot Desking starting on page 21).
■
Local settings on the telephone
: The factory settings password is “22222”.
After the first log in of the Aastra 673xi / 675xi onto the OpenCom 100 /
Aastra 800 communications system this password is overwritten by the
OpenCom 100 / Aastra 800 communications system for security reasons.
27
28
Configuring the Aastra 673xi / 675xi
The Options Menu
Press the Options key (or the Options key on the Aastra 6751i) in order to directly configure local settings on the Aastra 673xi / 675xi. Below every menu card the softkeys available for the Aastra 6755i and the Aastra 6757i respectively are shown. The Aastra 6730i / 6731i and the Aastra 6751i / 6753i show the corresponding key assignment in the lower line of the display.
Key:
Option
Options List
1.Call Forward
2.Preferences
3.Phone Status
4.User Password
5.Administrator Menu
6.Restart Phone
7.Phone Lock
*) Factory default menu
Key:
Option
Options List
1.Preferences
2.Phone Status
3.Phone Lock
-
-
Select
Done
-
-
*) PABX operated menu
Preferences
1.Tones
2.Display
3.Set Audio
-
-
Select
Done
-
-
Phone Status
1.IP&MAC Addresses
2.LAN Port
3.PC Port
4.Firmware Info
5.Error Messages
6.Restart Phone
7.Factory Default
8.Erase Local Config.
-
-
Select
Done
-
-
-
-
-
Phone Lock
Lock the phone?
Lock
-
Cancel
Telephone Options menu reference
Tones
1.Ring Tone
2.Tone Set
-
-
Select
Done
-
-
Display
1.Contrast Level
2.Backlight
-
-
Select
Done
-
-
Set Audio
1.Audio Mode
2.Headset Mic Volume
-
-
Select
Done
-
-
-
-
-
Restart phone
Are you sure?
Restart
-
Cancel
Please enter the administrator password.
Password:
Enter
Backspace
Clear Quit
-
-
-
-
-
Ring Tone:
* [1 to 5]
* Silent
Cancel
-
Done
-
-
-
Tone Set
* US
* [further countries]
Cancel
-
Done
-
-
-
Contrast Level
<-- [brighter]
--> [darker]
Cancel
-
Done
-
-
-
* Off
* Auto
Backlight
Advanced
Cancel
Done
-
-
-
Audio Mode
* Speaker
* Headset
* Speaker/Headset
* Headset/Speaker
Cancel
-
Done
-
-
-
Headset Mic Volume
* Low
* Medium
* High
Cancel
Done
-
When factory settings are restored no additional language files are available. In this case, the display language is set to English.
Index
Index
A
B
C
D
E
F
G
H
K
L
M
N
O
P
R
29
30
Index
S
T
Telephone options
U
V
Volume
X
Copyright 2009 www.aastra.com
All rights reserved
As of 17.06.2009 • Subject to changes
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Key features
Handsfree mode
Hold key
Speed dialling
Caller lists
Phone book
Call forwarding
Voice box
Messenger
Hot desking
Frequently asked questions
During a call press the Mute key. The microphone is switched off. The red LED indicator next to the key blinks and your caller can no longer hear you. Press the Mute key once again to switch the microphone back on.
Press an unassigned trunk key (e.g. trunk key 2 on the Aastra 6751i). You hear the internal dialling tone. The person calling is put on hold and now hears music on hold. Now dial the call number of the caller desired and make the enquiry call. Press the Goodbye key to terminate the enquiry call.
You can adjust the volume of the ringer, of the handset or of the speaker with the Volume keys.