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DECT Portable Station
Operating Instructions
Model No.
KX-TCA255
Thank you for purchasing the Panasonic KX-TCA255, DECT Portable Station. Please read this manual carefully before using this product and save this manual for future use.
This manual is designed to be used with the KX-TCA255 DECT Portable Station and a
Panasonic KX-TDA series/KX-TD816/KX-TD1232 Business Telephone System.
Please use only Panasonic battery and charge the battery for about 5 ½ hours before initial use.
2
Table of Contents
Ringer Volume Adjustment ....................................................................... 13
Receiver/Speaker Volume Adjustment ..................................................... 13
Selecting the Display Language................................................................ 14
Intercom Calls/Outside Calls/Group Calls................................................. 20
Temporary Ringer Volume Adjustment ..................................................... 20
Turning the Microphone On/Off................................................................. 24
Storing an item in the Handset Phonebook............................................... 27
Table of Contents
3
Before Initial Use
Before Initial Use
Please read “Important Information” on page 52 before use. Read and
understand all instructions.
Registration
Your PS (Portable Station) must be registered in the Business Telephone System and you have to determine the extension number before initial use.
Accessories (included)
j AC adaptor
For the KX-TCA255CE users:
KX-TCA1CE j Charger j Belt Clip
One
For the KX-TCA255E users:
KX-TCA1E
One One j Battery Cover
One j Battery
(N4HHGMB00007) j CD-ROM.................. One j Quick Guide............. One
One One
• In this manual, the suffix of each model number is omitted.
4
The following features described in this manual are not available when the PS is used with a
Panasonic KX-TD816/KX-TD1232 Business Telephone System:
• Incoming Call Distribution Group (ICD-Group) - Incoming Call Log Group, Group Calls, etc.
• 12 flexible keys (Three flexible keys are available.)
Before Operating the PS
Location of Controls
Ringing/Charge Indicator
Headset Jack
– The headset is an option.
Please use only the
Panasonic KX-TCA89 headset.
Open the cover.
TALK
MESSAGE
Charge Contact
RECALL
Before Operating the PS
Receiver
Display
Soft Buttons
CANCEL/POWER
Joystick
CLEAR/TRANSFER
INTERCOM
Charge Contact
Microphone
Back view
Speaker
5
6
Before Operating the PS
TALK Button:
Used to make or receive calls, or to establish a hands-free conversation.
Joystick:
Used to adjust the ringer/receiver volume, select the Function mode and the function displayed directly above, and move the cursor to select a desired item.
MESSAGE Button:
Used to leave a message waiting indication or call back the party who left the message waiting indication.
RECALL Button:
Used to disconnect the current call and make another call without hanging up, or answer
Call Waiting from the telephone company.
Connection
C
INTERCOM Button:
Used to make or receive intercom calls.
CLEAR/TRANSFER Button:
Used to clear digits or characters, or transfer a call to another party.
CANCEL/POWER Button:
Used to end calls, exit the
Phonebook or Function mode, or turn on/off the PS.
Soft Buttons:
Used to select the function displayed directly above each button. Functions displayed depend on the state of use.
To AC Outlet
Fasten the AC adaptor cord to the cord holder.
AC adaptor
• USE ONLY the Panasonic AC ADAPTOR.
For the KX-TCA 255CE users: KX-TCA1CE
For the KX-TCA 255E users: KX-TCA1E
Before Operating the PS
Battery Installation
Insert the battery as shown. Close the cover as indicated by the arrow. The PS will turn on automatically.
1
2
Battery Charge
At the time of shipment, the battery is not charged. Please charge the battery for about
5 ½ hours before initial use.
• When the battery has been completely charged, the charge indicator will
change from red to green. Refer to “Battery Information” on page 52.
• It is normal for the PS and charger to feel warm while the battery is charging.
• Keep devices sensitive to magnetic fields away from the charger.
7
8
Before Operating the PS
Power On/Off
Power On Power Off
Press POWER for about 2 seconds.
Press POWER for about 2 seconds.
The display will go blank.
• When the PS is turned on, it will be in standby mode. Standby mode is the state of the PS when it is not performing any operations and is awaiting calls.
Display Icons
301:Paul
3.Jul 10:08
Within range of a Cell Station
Out of range, No registration
Intercom Indicator
Off-hook Status
Message Waiting
Phonebook Mode
Battery Strength
Hot Line ON
Ringer Volume OFF
Vibration ON
Meeting Mode
Call Forwarding
Do Not Disturb
Before Operating the PS
Operation Outline
Functions of the PS are accessed through the display menu, and selected with the joystick and soft keys. The guidance display is shown in standby mode for easy operation.
<PBX System Phonebook> <PBX Extension Phonebook> <Incoming call log group>
Panasonic
99998822
Anne
103
01 JUL. 15:03
David Baker
9876543210
<Handset Phonebook>
David Baker
9876543210
<Incoming call log>
02 JUL. 14:59
James Smith
0123456789
<Outgoing call log>
Anne
103
<PBX Feature menu>
3 1 2
Pause
0
<Main menu>
<In standby mode>
Guidance display
<Flexible key display>
1:Single Line
2:Trunk Group
3:Loop Line
4:Single Line
5:Single Line
Caller ID
Normal display
301:Paul
New Calls
3.Jul 10:08
• You cannot toggle the displays while in key lock mode or while the PS is on a charger.
• You can select whether the guidance display is shown or not. (See page 43.)
9
Before Operating the PS
Function Menu Display
Press the joystick to display the function menu.
Main menu – while in standby mode
Caller ID
Caller ID:
Displays the incoming call log.
Ringer Option:
Accesses to the “Ringer Option”.
New Phonebook:
Stores a new item in the Handset Phonebook.
Setting Handset:
Accesses to the “Setting Handset”.
PBX Program:
Enters the PBX programming mode.
Walkie-Talkie:
Sets or turns on/off the Walkie-Talkie mode.
Sub menu – while in off-hook/during a conversation
Phone book
Phone book:
Accesses to the Handset Phonebook.
Caller ID:
Displays the incoming call log.
Redial:
Displays the outgoing call log.
Mute:
Turns the microphone on/off.
10
Before Operating the PS
PBX Feature Menu
Functions of the PS can be activated through the display key list.
Move the joystick left to display the key list.
1
1
Pause
2
0
3
2
3
0
Pause:
Inserts a dialling pause.
FWD/DND:
Sets Call Forwarding or Do Not Disturb.
Message:
Used to leave a message waiting indication or call back the party who left you a message waiting indication.
Search Wave:
Searches the strongest radio signal coming from the Cell Station.
PBX Program:
Enters the PBX programming mode.
Flexible Key Display
A flexible key can be used either to seize a line in order to make or receive an outside call
(F-CO key), or used as a function key. Move the Joystick right to display the flexible key list. Here you can access the 12 flexible keys. The icon shown beside each F-CO key indicates line status similarly to the LED indicators on a Proprietary Telephone; is the same as a green LED; is the same as a red LED.
Example:
1:Single Line
2:Trunk Group
3:Loop Line
4:Single Line
5:Single Line key number
Understanding the Icons for the F-CO key *
(on): You are currently using this line.
(flashing rapidly): You have an incoming call on this line.
(flashing slowly): You have a call on hold on this line.
(on): This line is in use by someone else.
(flashing rapidly): There is an incoming call received by an incoming call distribution group to which
“Ring” is set as the group call distribution method.
(flashing slowly): Someone has a call on hold on this line.
(no icon): This line is idle.
• * The meanings of these icons vary depending on the status of the CO line.
• For further information, refer to “LED Indication” in the KX-TDA series/
KX-TD816/KX-TD1232 Business Telephone System Feature Guide.
• To select a key, press its key number, or move the Joystick to select the desired key then press .
• To assign a function to a flexible key, see page 46.
11
Before Operating the PS
Soft Key Display
Icons and information shown on the display will vary depending on the state of use. To select an item shown on the display, press the corresponding soft buttons.
Opens the Handset Phonebook.
Opens the main menu.
Opens the function menu.
Displays the outgoing call log.
Used to confirm the entry.
Turns the ringer off.
Opens the PBX System
Phonebook.
Opens the PBX Extension
Phonebook.
Opens the incoming call log.
Opens the incoming call log group.
Used to clear the memo alarm display setting, or enter an X when storing the “Line Access
CD ”.
Used to select an item when in setting mode.
Displayed when in
(Alphabetic) character entry mode.
Displayed when in
(Numeric) character entry mode.
Displayed when in character entry mode.
(Greek)
Displayed when in
(Extended 1) character entry mode.
Displays the next screen.
Clears digits or characters.
Inserts a dialling pause.
Returns to the previous screen.
Used to set the time for memo alarm.
Displays the caller information stored in the Handset Phonebook while receiving a call.
Displays the caller information stored in the system while receiving a call.
Displayed when in
(Extended 2) character entry mode.
Displayed when in key lock, and used to unlock the dialling buttons.
Used to search for an item in the
Phonebook alphabetically.
Used to place a call on hold.
Used to establish a multiple-party conversation.
12
Before Operating the PS
Ringer Volume Adjustment
Press the
Joystick.
Select “ Ringer
Option ”.
Press the
Joystick.
Select “Ringer
Volume ”.
Press the
Joystick.
Select the desired setting (6 levels/
Meeting Mode/Off).
Press the
Joystick.
• In Meeting Mode: Vibration only/Key tone off/Microphone volume high
• You can select whether the PS will vibrate while receiving a call.
Select
“ Ringer
Option ”.
Select
“Vibration”.
Receiver/Speaker Volume Adjustment
During a conversation
Select the desired setting
(On/Vib Ring/Off).
Move the Joystick UP or DOWN to adjust the volume.
(Receiver Volume - 3 levels, Speaker Volume - 6 levels)
13
Before Operating the PS
Key Lock
You can lock the dialling buttons while the PS is in idle status.
<Display icon>
Unlocked Locked
Press the Joystick for more than 2 seconds to lock/unlock.
Selecting the Display Language
Press the
Joystick.
Select “ Setting
Handset ”.
Press the
Joystick.
Select “Display
Option ”.
Press the
Joystick.
Select “Select
Language ”.
Press the
Joystick.
Select the desired language.
Press the
Joystick.
• You can select one of the 16 languages below or “Auto”:
Deutsch, English, Español, FRANCAIS, Italiano, Dansk, Nederlands, Svenska,
• When set to “Auto”, the language settings of the Business Telephone System will be used automatically.
• The display language of both the PS and Business Telephone System can be selected, and both should be set to the same language. Refer to the Business
Telephone System User manual for more details.
14
Making Calls
Making Calls
Calling Another Extension
Press TALK.
extension no.
Dial the extension
number.
Talk.
Press CANCEL.
Calling an Outside Party
Using the line access numbers
Press
TALK.
8
0 /
OR
9
*
CO line group no.
Enter the line
access number.
Dial the outside
phone number.
Using Flexible CO keys
X
Press the idle CO key number (0-9, , #).
OR
Move the
Joystick
RIGHT.
Select the idle CO key.
Press the
Joystick.
Talk.
Press
CANCEL. outside phone no.
Dial the outside
phone number.
Talk.
Press
CANCEL.
• * The line access number (default) varies depending upon Country/Area.
Consult your dealer for more details.
• You can confirm a number was dialled correctly before calling (Predialling) by entering the number, then pressing .
• To clear an entire number while predialling, press and hold
C
• If “ ” flashes, move closer to the Cell Station and dial again.
.
• To cancel dialling, press .
15
Making Calls
Using the Call Log
Feature Display Icon
Outgoing
Call Log
Incoming
Call Log
Incoming Call
Log Group
Description
You can make a call using the phone numbers you have dialled previously.
You can make a call using the phone numbers of calls you have received.
You can make a call using the phone numbers of calls that incoming call distribution groups have received.
Using the Outgoing Call Log
Press the Right
Soft Key.
Select the desired item.
Press TALK.
OR
Press
TALK.
To make a call to the last dialling number.
Using the Incoming Call Log
Talk.
Press
CANCEL.
Select the desired item.
16
Making Calls
Using the Incoming Call Log Group
Press the Right
Soft Key.
Press the Right
Soft Key.
Press the Right
Soft Key.
group no.
Enter the desired incoming call log
group no.
Press the
Joystick.
Select the desired item.
Press
TALK.
Talk.
Press
CANCEL.
• An outside number stored with a name in the Handset Phonebook will be displayed by number and name in the call log.
• When a call is made using the PBX System Phonebook, the called party’s name is not stored in the Outgoing Call Log. To log the name as well as the number,
copy the item into the Handset Phonebook before dialling it. (See page 27.)
17
Making Calls
Using the Phonebook
Feature Display Icon
Handset
Phonebook
PBX
System
Phonebook
PBX
Extension
Phonebook
Using the Handset Phonebook
Description
You can make a call using the numbers stored in the Handset Phonebook.
You can make a call using the numbers stored in the Business Telephone System.
You can make a call using the extension numbers stored in the Business Telephone
System.
name
Press the
Left Soft Key.
Enter the first letter of the desired name.
Select the desired item.
Using the PBX System Phonebook
Press
TALK.
Press the
Left Soft Key.
Press the
Left Soft Key.
name
Enter the first letter of the desired name.
Select the desired item.
Using the PBX Extension Phonebook
Press
TALK.
name
Press the
Left Soft Key.
Press the
Left Soft Key.
Press the
Left Soft Key.
Enter the first letter of the desired name.
Select the desired item.
Press
TALK.
18
Making Calls
• You can search for an item stored in the Phonebook, as shown below:
<Index Search-Handset Phonebook> first letter
Select
“Index Search”.
<Category Search-Handset Phonebook>
Select “Category”.
<Index Search-PBX System Phonebook> first letter
Select the desired
category number or All.
<Index Search-PBX Extension Phonebook> first letter
• To enter characters, see page 29.
Hot Key Dial
You can make a call by simply pressing the assigned number as hot key.
X
Press and hold the dialling button assigned as a hot key.
Press TALK.
• To assign a phone number as hot key, see page 29.
19
Receiving Calls
Receiving Calls
Intercom Calls/Outside Calls/Group Calls
While receiving a call
Intercom Calls/Outside Calls/Group Calls
To answer a call when the PS is ringing
Press TALK.
Intercom Calls
Talk.
Press CANCEL.
To answer a call when the PS is ringing
Press INTERCOM.
Outside Calls
Talk.
Press CANCEL.
To answer a call on a specific line
X
Press the CO key number (0-9, , #).
(Select a CO line with a flashing icon .)
OR
Move the
Joystick RIGHT.
Select the CO key.
( Select a CO line with a flashing icon .)
Press the
Joystick.
• You can also answer a call as follows:
– Auto Talk
– Any Key Answer (See page 44.)
– Auto Answer
Talk.
Press
CANCEL.
Temporary Ringer Volume Adjustment
While receiving a call
OR
Move the Joystick UP or DOWN to adjust the volume.
Press the Joystick to turn the ringer off.
20
Receiving Calls
Caller ID
If an outside call which contains Caller ID information is received, this information will be logged in the incoming call log.
<Standby mode>
Date
Received
<Caller ID display>
Time
Received
Status of the call
301:Paul
New Calls
3.Jul 10:08
02 JUL. 14:59
James Smith
0123456789
Old:Answered
James Smith
0123456789
New calls have been received.
Phone No.
Access to the Incoming Call Log Group
Name group no.
Press the
Right Soft Key.
Enter the desired
group number.
Calling back to the caller
Press the
Joystick.
Select the desired item.
Press
TALK.
Talk.
Saving the Caller Information in the Handset Phonebook
Press
CANCEL.
Select the desired item.
Press the
Joystick.
Select “Save
Phonebook ”.
Press the
Joystick.
name phone no.
category no.
Enter a name, phone
number, and select the
category number or Off.
*
Press the
Joystick.
Deleting
Select the desired item.
Press the
Joystick.
Select
“Delete”.
Press the
Joystick.
Select “Yes”.
Press the
Joystick.
• * Press to confirm each entries.
21
During a Conversation
During a Conversation
Transferring a Call
Transferring to an extension
During a conversation
C
Press CLEAR/
TRANSFER.
extension no.
Dial the extension
number.
Talk.
Press
CANCEL.
Transferring to an outside party
During a conversation
C
8
0 /
OR
9
*
CO line group no.
Press CLEAR/
TRANSFER.
Enter the line
access number.
outside phone no.
Dial the outside
phone number.
Talk.
Press
CANCEL.
• * The line access number (default) varies depending upon Country/Area.
Consult your dealer for more details.
• To return to the call before the transfer destination answers, press
C
.
Holding
To hold (Regular Hold)
During a conversation
Press the Left Soft Key.
22
During a Conversation
To hold (Exclusive Call Hold)
You can hold a call exclusively so that other people cannot retrieve the call.
During a conversation
Press the Left Soft Key.
Press the Left Soft Key again.
• The method used to hold a call depends on the Call Hold mode (Regular Hold/
Exclusive Call Hold). Ask your manager what the current mode is.
• When you hold several outside line calls, you need to assign the CO keys
(Single Line/Group Line/Loop Line/ICD Group) to a flexible key as necessary, beforehand.
To retrieve a call
Intercom Calls
Press
INTERCOM.
Outside Calls
X
Press the CO key number (0-9, , #).
(Select a CO line with a flashing icon .)
OR
Move the Joystick
RIGHT.
Select the CO key.
( Select a CO line with a flashing icon .)
Press the
Joystick.
23
During a Conversation
Hands-free Conversation
You can talk with the calling party alternately through the speaker without holding the PS.
During a conversation
Press TALK to toggle between the two conversation modes
(Hands-free/Receiver).
• If you put the PS on the charger during a conversation, the call will be disconnected.
Turning the Microphone On/Off
During a conversation
Press the
Joystick.
Select “ Mute”.
Press the
Joystick.
24
Using the Phonebook
Using the Phonebook
Handset Phonebook
You can store up to 200 items with names, phone numbers and category numbers in the handset for easy access. All directory items are stored in alphabetical order.
Incoming Call Identification
You can organise entries in the Handset Phonebook into one of 9 categories. A call from someone stored in one of these categories will be indicated by the ringer type, light (LED) colour pattern assigned to the category.
Ringer pattern
LED colour pattern
Item Setting
Storing a new item
Press the
Joystick.
Name
Phone Number
Select “ New
Phonebook ”. name
Enter a name
(max. 16 characters).
Press the
Joystick.
Press the
Joystick.
phone no.
Enter the phone number*
(max. 24 digits) .
Press the
Joystick.
Private Category
Select the desired
category number or Off .
Press the
Joystick.
Press the
Joystick.
• To enter characters, refer to page 29.
• * The valid digits are “0” through “9”, “ ”, “#”, PAUSE.
• When storing numbers for outside parties, you should store a line access number with each number.
25
Using the Phonebook
Editing
Press the
Left Soft Key.
Name
Select the desired item.
Press the
Joystick.
name
Edit the name
(max. 16 characters).
Select
“ Edit ” .
Press the
Joystick.
Press the
Joystick.
Phone Number phone no.
Edit the phone number*
(max. 24 digits) .
Press the
Joystick.
Private Category
Select the desired
category number or Off.
Press the
Joystick.
Press the
Joystick.
• To enter characters, refer to page 29.
• * The valid digits are “0” through “9”, “ ”, “#”, PAUSE.
• To change a character or digit, press then enter the new character or digit.
• To clear an entire line, press and hold
C
.
to highlight it, press
• To move the cursor to the left or right, press or
C
to delete it,
, respectively.
Deleting
Press the
Left Soft Key.
Select the desired item.
Press the
Joystick.
Select “ Yes ” .
Press the
Joystick.
Select “ Delete ” .
Press the
Joystick.
26
Using the Phonebook
Storing an item in the Handset Phonebook
Using the Outgoing Call Log
Press the
Right Soft
Key.
Select the desired item.
name phone no.
category no.
Enter a name, phone
number, and select the
category number or Off.
*
Press the
Joystick.
Press the
Joystick.
Select “Save
Phonebook ”.
Press the
Joystick.
Using the Incoming Call Log
Select the desired item.
Press the
Joystick.
name phone no.
category no.
Enter a name, phone
number, and select the
category number or Off.
*
Select “Save
Phonebook
Press the
Joystick.
”.
Press the
Joystick.
27
Using the Phonebook
Using the Incoming Call Log Group
group no.
Move the
Joystick
UP or DOWN.
Press the
Joystick.
Press the
Right
Soft Key.
Select “Save
Phonebook ”.
Enter the incoming call
log group no.
Press the
Joystick.
Press the
Joystick.
Select the desired item.
name phone no.
category no.
Enter a name, phone
number, and select the
category number or Off.
*
Press the
Joystick.
Using the PBX System Phonebook
Press the
Left Soft Key.
Press the
Left Soft Key.
Select the desired item.
Press the
Joystick.
Press the
Joystick.
name phone no.
category no.
Enter a name, phone
number, and select the
category number or Off.
*
Press the
Joystick.
Select “Save
Phonebook ”.
• * Press to confirm each entries.
• When storing an outside phone number, the line access number will be stored automatically. The line access number must be identical to the PS’s “Line
Access CD
” setting (Call Option). (See page 43.)
28
Using the Phonebook
Hot Key Dial
The phone numbers stored in the Handset Phonebook can be assigned as hot key.
Press the Left
Soft Key.
Select the desired item.
Press the
Joystick.
Select “Reg. to Hot Key ”.
Press the
Joystick.
Select a blank hot key number (1-9).
Press the Joystick.
Press the Joystick.
• A “ ” will be displayed next to hot key numbers which have a phonebook item registered to them.
Entering Characters
You can enter characters and digits using the dialling buttons.
You can select one of 5 character modes by pressing the Right Soft
Key while entering a name. The function icon above the soft key displays the current character mode.
See “Character Mode Table” (page 31) for available characters.
A, a
B, b
C, c
2
To change the character mode while editing a name in the phonebook, press the Right Soft Key.
Normal Numeric Greek Extended 1 Extended 2
29
Using the Phonebook
Example: To enter “Anne” in Normal Mode.
2 6 6 6 6 3 3
• To enter a character located on the same dialling button as the previous character, move the cursor by moving the Joystick , then enter the desired character.
• If you enter a different character by mistake, move the Joystick to highlight the character, press
C
to delete it, then enter the correct character.
• To clear an entire line, press and hold
C
.
• To move the cursor, move the Joystick .
30
Character Mode Table
Using the Phonebook
31
Feature List
Feature List
R.B. Tone: Ringback Tone ICD Group: Incoming Call Distribution Group
PIN: Personal Identification Number
Feature Operation
Making Calls
To store
Select
“ PBX Program”.
Select a Flexible Key.
One-touch
Dialling
2 desired no.
To dial
Select the key assigned as a One-touch Dialling button.
To store
7 4 0 2
7 4 2
(Check the type of your Main Unit.)
❑
KX-TDA100/200
❑
KX-TD816/1232 desired phone no.
Hot Line
To set/cancel
7
7
4
4 0
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
To dial
1
0
Set
Cancel
32
Operator
Call
System
Speed
Dialling
Doorphone
Call
9 / 0
To dial
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
3
3
1
1
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.) system speed dial no. doorphone no. (2 digits)
Feature List
Feature
Automatic
Callback
Busy
Operation
Making Calls
To set
While hearing a busy tone
6
To cancel
4 6
4 6
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
To answer from an idle extension
While hearing a callback ring
To answer from an idle outside line
While hearing a callback ring outside phone no.
R.B. Tone
Multiple
Party
Conversation
During a Conversation
To add another party during a conversation desired phone no.
Talk to the new party.
To leave a conference
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
Talk with multiple parties.
33
Feature List
Feature
Call
Forwarding
Operation
Useful Features
❑
KX-TDA100/200
7 1
0
1
2
All Calls
Outside Calls
Intercom Calls
2
3
4
5
0
All calls
Busy
No answer
Busy/
No answer
Cancel
7
8
Follow Me
Cancel
Follow Me
❑
KX-TD816/1232
7 1 0 extension no.
CO line access no.
OR outside phone no.
your extension no.
2
3
4
5
All calls
Busy
No answer
Busy/
No answer
6
0
To an outside line
Cancel extension no.
CO line access no.
7
8
Follow Me
Cancel
Follow Me your extension no.
outside phone no.
(Check the type of your Main Unit.)
34
Feature List
Feature
Do Not
Disturb
Operation
Useful Features
❑
KX-TDA100/200
7 1
0 All Calls
1 Outside Calls
2
❑
KX-TD816/1232
7 1 0
(Check the type of your Main Unit.)
Intercom Calls
Call Pickup
❑
KX-TDA100/200
4 1
4 0 group no. (2 digits)
❑
KX-TD816/1232
4 1 extension no.
Directed
4
4
0 extension no.
Group
Outside Line
Directed
Group
(Check the type of your Main Unit.)
Sending a
Call Waiting
Tone
* 1
While hearing a busy tone
1 Wait for an answer.
1
0
Set
Cancel
35
Feature List
Feature
Call
Waiting
Operation
Useful Features
❑
KX-TDA100/200
To set/cancel for intercom calls
7 3 1
0
1
No call
Set
To set/cancel for outside calls
7 3 2
0
1
❑
KX-TD816/1232
7 3 1
1
0
(Check the type of your Main Unit.)
Set
Cancel
No tone
Tone
To talk to the second party
While hearing a call waiting tone
OR
36
Feature
Paging
Absent
Message
Feature List
Operation
Useful Features
To page
❑
KX-TDA100/200
3 3
❑
KX-TD816/1232
3 3 0
3 3 paging group no. paging group no.
All extensions
Group
All external speakers 3
3
2
2
3 3
0 paging group no.
(Check the type of your Main Unit.)
Specific external speaker
All extensions & external speakers
Wait for an answer.
Announce.
To answer
❑
KX-TDA100/200
4 3
❑
KX-TD816/1232
4 3 Through a telephone speaker
4 2 external speaker no. Through an external speaker
(Check the type of your Main Unit.)
To set
❑
KX-TDA100/200
7 5
❑
KX-TD816/1232
7 5 0
0 message no. (1-9) message no. (1-9)
(Check the type of your Main Unit.) parameter
(if required) parameter
(if required)
To cancel
7
7
5
5
0
0
0
0
(Check the type of your Main Unit.)
❑
KX-TDA100/200
❑
KX-TD816/1232
37
Feature List
Feature
Log-in/
Log-out
Operation
Useful Features
❑
KX-TDA100/200
7 3 6 1
For Log-in
7 3 6 0
❑
KX-TD816/1232
4
4
5
5
1
0
For Log-in
For Log-out
For Log-out
(Check the type of your Main Unit.)
ICD Group extension no.
Specified
All
Extension
Setting
Clear
7
7 9 0
9 0
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
To leave a message waiting indication
When the called extension is busy or does not answer
OR 4
Message
Waiting
Caller
Called extension
To cancel a message waiting indication
7
7
0
0
0
0
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.) extension no.
To call back
OR
7
7
0
0
2
2
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
38
Feature List
Feature
Extension
Lock
* 2
Operation
Useful Features
To lock
7 7
7 7
1 extension PIN
(Check the type of your Main Unit.) extension PIN
❑
KX-TDA100/200
❑
KX-TD816/1232
To unlock
7 7
7 7
0 extension PIN extension PIN
❑
KX-TDA100/200
❑
KX-TD816/1232
(Check the type of your Main Unit.)
• * 1 You cannot send a call waiting tone when:
• the called party has not set the Call Waiting feature.
• the called party has set the Data Line Security feature.
• * 2 If an extension PIN has not been set for the PS, the extension cannot be locked. (Refer to the Business Telephone System User Manual)
• For further information, refer to the Business Telephone System User Manual or consult your dealer.
39
Programming
Programming
Changing the Initial Settings
You can customize the handset by editing the settings found under “Setting Handset” in the menu list, as follows:
Press the
Joystick.
Select
“ Setting
Handset ”.
Press the
Joystick.
Select the desired main item.
Press the
Joystick.
Select the desired sub item.
Press the
Joystick.
setting
Follow the setting.
Press the
Joystick.
• To return to the previous menu, press
• To cancel, press at any time.
.
• The unit will beep to indicate that the new settings have been saved.
40
Programming
Handset setting menu layout
Setting Handset Memo Alarm
Ringer Option
Tone Option
Display Option
Call Option
Registration
Select Base
Other Option
Ringer Volume
Vibration
EXT Ringer Type
INT Ringer Type
Group Ring Type
Private Ring
Charger
Key Tone
Standby Display
Select Language
LED Colour
Private Colour
Category Name
Caller ID Disp
LCD Contrast
Guidance
Hot Line No.
Hot Line Mode
Line Access CD
Register H/set
Cancel Base
Change H/S PIN
Auto Talk
Reset Handset
Any Key Answer
Auto Answer
Auto Ans Delay
Flex Key Edit
41
Programming
Main Item
Memo Alarm
Ringer Option
Tone Option
Display Option
Sub Item Description
An alarm will sound at the set time.
A memo can also be displayed.
Ringer Volume
Adjusts the ringer volume.
Vibration
EXT Ringer Type
INT Ringer Type
Selects whether the PS vibrates while receiving a call.
Selects the ringer type for each type of call.
(intercom call, outside call,
group call)
Group Ring Type
Setting
Alarm no.
Alarm mode
(Off/Once /Daily)
Alarm time
Enter memo.
15 Ringer Type
6 levels/
Meeting Mode/
Off
On/
Vib Ring/Off
15 Ringer Types
Default
Not Stored
Level 3
Off
Ringer 1
Private Ring
Selects the ringer type for calls in each category.
Charger
Key Tone
Selects whether the PS on a charger rings or not.
Turns the key tone off or on.
Standby Display
Selects the display in standby mode.
Select a Category.
15 Ringer Types
Ringer Setting/
Ringer Off
Ringer Setting
On/Off On
Select Language
Selects the display language.
LED Colour
Selects the LED colour for each type of call.
(intercom call, outside call, group call)
4 Display Type
(Base Number/
Handset Number/
Handset Name/
Base & H/S No.)/
Off
Base & H/S No.
Auto/
16 Languages
English
Call Type
(Ext Ring/
Int Ring/
Group Ring)
Colour
(Green/Red/
Orange)
INT Ring-Green,
EXT Ring-Red,
Group Ring-Orange
42
Programming
Main Item
Display Option
Call Option
Registration
Sub Item
Private Colour
Description
Selects the LED colour for calls in each category.
“Private Colour” setting has priority to
“LED Colour” setting.
Category Name Edits the category name.
Caller ID Disp Selects which caller information is displayed when a call is received. Either the Handset
Phonebook information or the information stored in the
Business Telephone System can be displayed.
LCD Contrast Adjusts the LCD contrast.
Guidance
Hot Line No.
Hot Line Mode
Line Access CD
Register H/set
Selects whether the guidance display is shown or not in standby mode.
Stores a phone number to make a call by pressing
TALK.
When set to ON, you can make a call to the stored phone no. in “Hot Line
No.
” by pressing TALK.
You cannot make calls to other phone numbers.
Enters the trunk access code
(line access code) that matches the setting of your Business
Telephone System. Three trunk access code can be stored.
Registers a handset with a base unit.
Cancel Base
Cancels the registration of a handset.
Setting
Select a Category.
Colour
(Green/Red/
Orange)
Default
Select a Category. Category 1-9
H/S Phonebook/
PBX Setting
PBX Setting
6 levels
On/Off
Enter Phone no.
On/Off
Green
Level 3
On
Not stored
Select a number.+
Enter the code.
No.1
No.2
No.3
0
8XX*
Not stored
Base no.
Base PIN
[Personal
Identification
Number]
H/set PIN
(Default: 0000)
Base no.
Off
Not stored
Not stored
• * XX is identical to the CO line group number and 8XX represents any 3-digits code starting with “8”.
43
Programming
Main Item
Select Base
Other Option
Sub Item Description
Selects a base unit.
Setting
Change H/S PIN
Changes the handset PIN.
Auto/Base no.
Enter Old PIN.+
Enter New PIN.+
Verify New PIN.
Auto Talk
Reset Handset
When set to ON, allows you to answer a call by just lifting up the handset from the charger.
Returns the handset settings
(except Registration) to the default settings.
Any Key Answer
Auto Answer
Auto Ans Delay
Flex Key Edit
When set to ON, allows you to answer a call by pressing any dial button.
Selects the type of calls to be answered by AUTO
ANSWER.
Selects the number of seconds before a call is automatically answered when Auto Answer is turned on.
Allows you to assign a function to a flexible key, and use the key as a shortcut key.
On/Off
Enter H/set
PIN.+Select
“Yes”.
On/Off
2 Call Types
(Internal Only/
Int&External)/Off
5-20 sec.
Default
Auto
0000
On
Off
Off
6 sec
44
Programming
Memo alarm setting
Press the
Joystick.
Select
“ Setting
Handset ”.
Press the
Joystick.
Select
“Memo
Alarm ”.
Press the
Joystick.
Select the alarm number
(1-3).
Press the
Joystick.
When “Once/Daily” is selected date/time*
Once: Enter date and time.
Daily: Enter time.
Select the
Alarm mode
(Off/Once/Daily).
Press the
Joystick.
Press the
Joystick.
memo
Enter memo.
Press the
Joystick.
Select the ringer type.
(1-15).
When “Off” is selected
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
To stop the alarm
Press CANCEL.
• * You can choose either 12-hour format (AM/PM) or 24-hour format by pressing .
• To clear the displayed memo alarm, press and then select “Yes”.
• During a conversation, an alarm will not sound until the call is ended.
45
Programming
Flexible key edit
Press the
Joystick.
Select
“ Setting
Handset ”.
Press the
Joystick.
Select
“Other
Option ”.
Press the
Joystick.
Select
“Flex Key
Edit ”.
Press the
Joystick.
Select the desired flexible key.
Press the
Joystick.
Select the desired item.*
Press the
Joystick.
OR
Press the
Right Soft
Key.
• * Items on page 47 can be assigned, and accessed through the display
operation.
• To assign an item other than “PBX setting” to a flexible key which has already been used, first set the key to “Not stored”, as shown below.
2
Select
“ PBX
Program ”.
Select a Flexible
Key.
46
Programming
Main Item
PBX setting
Menu
Sub-Items
Caller ID
Ringer Option Ringer Volume
Vibration
EXT Ringer Type
INT Ringer Type
Group Ring Type
Private Ring
Charger
New Phonebook
Setting Handset Memo Alarm
Ringer Option
Tone Option
Display Option
Call Option
Registration
Select Base
Other Option
Ringer Volume
Vibration
EXT Ringer Type
INT Ringer Type
Group Ring Type
Private Ring
Charger
Key Tone
Standby Display
Select Language
LED Colour
Private Colour
Category Name
Caller ID Disp
LCD Contrast
Guidance
Hot Line No.
Hot Line Mode
Line Access CD
Change H/S PIN
Auto Talk
Reset Handset
Any Key Answer
Auto Answer
Auto Ans Delay
Flex Key Edit
Dialing
Call log
PBX Program
Walkie-Talkie
H/set Phonebook
PBX Sys Dialing
PBX EXT Dialing
Redial
Incoming Log
Incoming LogGrp
• To access sub-items, press .
47
Others
Others
Walkie-Talkie
Using Walkie-Talkie mode, you can communicate with another handset even when out of range of a base unit. Only Panasonic DECT Portable Station which supports Walkie-
Talkie can be used. Handsets have to be in Walkie-Talkie mode, and have the same
Walkie-Talkie group number. In Walkie-Talkie mode, you cannot make or receive a call through the PBX.
Turning the Walkie-Talkie mode on
Press the
Joystick.
Select “ Walkie-
Talkie ”.
Press the
Joystick.
Turning the Walkie-Talkie mode off
Select “On”.
Press the
Joystick.
Press the
Joystick.
Select “Off”.
Press the
Joystick.
• To exit the operation, press any time.
• When the Walkie-Talkie mode is ON, the handset number is displayed followed by “Walkie-Talkie”.
48
Others
Setting the Walkie-Talkie mode
Press the
Joystick.
Select
“ Walkie-
Talkie ”.
group no.
Press the
Joystick.
Select
“Setting”.
handset no.
Press the
Joystick.
Enter the group
number* (3 digits).
Press the
Joystick.
Enter the handset
number (1-9).
Press the
Joystick.
Press the
Joystick.
• To exit the operation, press any time.
• * Any combination of three number can be used, make note of your own code.
• Each handset should have its own unique number.
Talking in Walkie-Talkie mode
Calling
Press INTERCOM.
handset no.
Enter the desired
handset number.*
Answering
Press TALK.
• To exit the operation, press any time.
• * A caller can press to call all handsets in the same Walkie-Talkie mode.
Using the Belt Clip
You can hang the handset on your belt.
To remove the belt clip.
49
Others
Wall Mounting
1 Connect the AC adaptor to the charger.
2 Drive the screws into the wall using the wall template below.
Charger
24.5 mm
Cord holder
Screws
AC adaptor
To AC Outlet
3 Mount the charger securely on the screws.
24.5 mm
50
Troubleshooting
Troubleshooting
Troubleshooting
Problem Description and Solution
The PS does not work.
The PS does not ring.
• The battery is drained.
→ Charge the battery fully. (See “Battery Charge” on page 7.)
• The PS has been cancelled or the PS has not been registered.
→ Consult your dealer.
• The power is OFF.
→ Turn it ON. (See “Power On/Off” on page 8.)
• Ringer volume is set to “Off”.
→ Adjust the ringer volume level. (See “Ringer Volume
You cannot make/receive a call.
• The PS is out of range or the Cell Station (CS) is busy.
→ Move closer to the CS or try again later.
• The radio channel is busy or a radio communication error occurred.
→ Try again later.
You cannot dial.
Noise is frequently heard.
• The number which you dialled is restricted by the
Business Telephone System.
→ Consult your dealer.
• The key lock mode is ON.
→ To cancel the mode, press the Joystick for about 2 seconds.
• The radio channel is busy or a radio communication error occurred.
→ Try again later.
→ Set the PS and CS away from other electrical appliances.
→ Move closer to the CS.
“CS BUSY” is displayed.
“PS Not Connected” is displayed.
The PS stops working during operation.
• The Cell Station is busy.
→ Try again later.
• The called PS is out of range or the PS is power off.
→ Try again later.
→ Turn the power OFF and ON, then try again. (See “Power
→ Reinsert the batteries and try again. (See “Battery
Two short beeps are heard during a conversation.
• The radio signal is weak.
→ Move closer to the CS.
51
Important Information
Important Information
Battery Information
After your Panasonic battery is fully charged [at 25 °C]:
Operation
While in use (TALK)
While not in use (Standby)
Operating Time
16 hrs approx.
250 hrs approx.
• Battery charge may be shortened depending on usage conditions and ambient temperature.
• The battery cannot be overcharged.
• The battery will drain even while the unit is “OFF”.
• The PS can receive calls while charging.
• Battery consumption increases when the PS is used out of range. If “ ” flashes, power off the PS.
• Clean the handset and the charger contacts with a soft, dry cloth once a month. Clean
more often if the unit is subject to grease, dust or high humidity. Otherwise the battery may not charge properly.
• Read “Important Notice Concerning the Correct Use and Charging of Ni-MH Batteries.”
Low Battery Warning
The battery needs to be charged when “ minute during a conversation.*
” flashes, or the alarm sounds every one
* If the low battery warning occurs during a conversation, you can continue the call for a few minutes, then the call will be disconnected automatically.
Replacing the Battery
If “ ” flashes after a few telephone calls even when the battery has been fully charged, it is time to replace the battery with new one.
Before replacing the battery, turn the power off to prevent memory loss. Replace the battery. Charge the new battery for at least 5 ½ hours.
If you replace the battery before the low battery warning appears, the battery strength icon may display an incorrect reading. In this case, use the PS as normal with the new battery installed. When the low battery warning is displayed, charge the battery for about
5 ½ hours. The battery strength icon will then display a correct reading.
Please replace with Panasonic battery only.
• Please order part number N4HHGMB00007.
Caution
To reduce the risk of fire or injury to persons, read and follow these instructions.
1) Use only the batteries specified.
2) Do not use non-rechargeable batteries.
3) Do not dispose of the batteries in a fire. They may explode. Check with local waste management codes for special disposal instructions.
4) Do not open or mutilate the batteries. Released electrolyte is corrosive and may cause burns or injury to the eyes or skin. The electrolyte may be toxic if swallowed.
52
Important Information
5) Exercise care in handling the batteries in order not to short the batteries with conductive materials such as rings, bracelets, and keys. The batteries and/or conductor may overheat and cause burns.
6) Charge the batteries provided with or identified for use with this product only in accordance with the instructions and limitations specified in this manual.
Important Notice Concerning the Correct Use and Charging of Ni-MH
Batteries
Batteries, due to their construction, undergo some wear and tear. The lifetime of a battery also depends on correct maintenance. Charging and discharging are the most important factors. You should take notice of the following to maintain the life of the battery as long as possible.
Ni-MH batteries have a kind of memory, the “memory effect.” If fully charged batteries are used several times only for 15 minutes in the handset and then recharged, the capacity of the batteries will be reduced to 15 minutes due to the memory effect. Therefore you should discharge the batteries completely, i.e. use them in the handset until “ ” on the display starts flashing. Then recharge them as described in the manual. After the memory effect has occurred, it is possible to achieve almost complete capacity of the Ni-
MH batteries by charging and discharging several times one after another.
Ni-MH batteries can also self-discharge. This self-discharge depends on the ambient temperature. At temperatures under 0 °C, the self-discharge will be the lowest. High humidity and high temperatures support the self-discharge. Also long-term storage will lead to self-discharge. A dead Ni-MH battery should not be disposed of normally. They contain toxic heavy metal hydride and therefore should be recycled.
CAUTION
RISK OF EXPLOSION IF BATTERY IS REPLACED
BY AN INCORRECT TYPE.
DISPOSE OF USED BATTERIES ACCORDING
TO THE INSTRUCTIONS.
Safety Instructions
Pay special attention to the safety suggestions listed below.
Safety
1) Power source: The AC adaptor should be connected to a power supply only of the type as marked on the AC adaptor. The AC adaptor is used as the main disconnect device, ensure that the AC outlet is located/installed near the unit and is easily accessible.
2) Non use periods: When the PS is not being used, turn the power off. When left unused for a long period of time, the charger should be unplugged from the AC outlet.
3) Do not place metal items such as coins or rings on the charger. As they become hot, you might get burned if you touch them.
53
Important Information
Installation
Environment
1) Water and moisture: Do not use the PS and the charger near water — for example, near a bathtub, washbowl, sink, etc. Damp basements should also be avoided.
2) Heat: The PS and the charger should be kept away from heat sources such as radiators, kitchen ranges, etc. They also should not be placed in rooms where the temperature is less than 5 °C or greater than 40 °C.
3) The apparatus is designed to be installed and operated under controlled conditions of ambient temperature and a relative humidity.
Placement
1) Stacking: Do not place heavy objects on top of the PS and charger.
2) Foreign material: Care should be taken so that objects do not fall onto and liquids are not spilled into the PS and charger. Do not subject the PS and charger to excessive smoke, dust, mechanical vibration, or shock.
3) Surface: Place the charger on a flat surface. If the charger is mounted on the wall, install it straight.
For best performance
Operating Range
1) The range of operation depends on the topography of your office, weather or usage conditions, because signals are transmitted between the Cell Station (CS) and the PS by radio waves.
2) Normally, you get greater range outdoors than indoors. If there are obstacles such as walls, noise may interfere with your telephone calls. In particular, high metal shelves or reinforced concrete walls will restrict your operating range.
3) A PS may not work when it is too far from the CS depending on the structure of the building.
Noise
Occasional noise or interference may occur due to electromagnetic radiation from objects such as refrigerators, microwave ovens, faxes, TVs, radios, or personal computers. If noise disturbs your telephone calls, keep the PS away from these electrical appliances.
WARNING:
TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO
RAIN OR ANY TYPE OF MOISTURE. TO REDUCE THE RISK OF ELECTRIC SHOCK,
DO NOT DISASSEMBLE THIS UNIT. TAKE THE UNIT TO AN AUTHORISED SERVICE
CENTRE WHEN SERVICE IS REQUIRED.
THE HANDSET IS MAGNETISED AND MAY RETAIN SMALL FERROUS OBJECTS.
• This apparatus is designed to aid the visually handicapped to locate dial keys and buttons.
• 999 and 112 can be dialled on the apparatus after accessing the CO line for the purpose of making outgoing calls to the BT emergency (999) and (112) services.*
* The regulation is applied in the United Kingdom only.
54
Important Information
RF Specifications
Item
Radio Access Method
Frequency Band
Number of Carriers
Carrier Spacing
Bit Rate
Carrier Multiplex
Frame Length
Modulation
Voice Coding
Transmission Output
Description
Multi Carrier TDMA-TDD
1880 MHz - 1900 MHz
10
1728 kHz
1152 kbps
TDMA, 24 (T×12, R×12) slots per frame
10 ms
GFSK
32 kbps ADPCM (CCITT G.721)
Max. 250 mW
• Specifications are subject to change.
• The illustrations used in this manual may slightly differ from the original device.
55
0436
This device is a DECT Portable station operating in the frequency band of 1880 MHz to 1900 MHz.
The usage of this device is generally allowed in all the EU countries.
We, Panasonic Communications Company (U.K.) Ltd., declare that this equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.
If you want to get a copy of the original Declaration of Conformity of our products which relates to the R&TTE, please contact to our web address: http://doc.panasonic-tc.de
Copyright:
This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC). You may print out this manual solely for internal use with this model. Except above, you may not reproduce this manual in any form, in whole or part, without the prior written consent of PCC and its licensee.
© 2003 Panasonic Communications Co., Ltd. All Rights Reserved.
Panasonic Communications Company (U.K.) Ltd.
Pencarn Way, Duffryn, Newport, South Wales, NP10 8YE, United Kingdom
PSQX2967ZA KK1003TT0
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